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Home My WebLink AboutJANUARY 3, 2012 WORKSHOP MINUTESCITY OF VIRGINIA BEACH "COMMUNITY FOR A LIFETIME" CITY COUNCIL MAYOR WILL.lAM ll. SESSOMS, JR., At-Large VlCI; MAYOR LOUIS R. JONES, Bayside - Drstrict 4 GI.ENN R. DAVlS, Rose Hall - District 3 WII.LIAM R. DeSTEPH, At-Large HARRY E. DlEZEL, Kempsville - Distric! 2 ROBb'R7'M. DYF.R, Centerville - District l BARBARA M. HENLEY, Princess Anne - Distric[ 7 .IOHN D. MOSS, At-/,arge JOHN E. UHIt/N, Beach - District 6 ROSF,MARY WILSON, At-Large JAMF.S L. WOOD, Lynnhaven -District S CITY COUNCIL APPOINTEES CITY MANAGER - JAAfF.S K. SPORE C!l'Y ATTOFtNF,Y - MARK D. S7/LES C/TY ASSESSOR - JERALD D. BANAGAN C/TY AUDlTOR - /,YNDON S. RF.M/AS CIYY CLF.RK - RU7H HODGF,S FR,95ER, MMC CITY KALG BUILD/NG 2401 COURTHOUSEDRIVE V/RC/N/A BEACH, VIRG/N/A 23456-8005 PHONE: (757) 385-4303 FAX (757) 385-5669 E- MAIL: ctycncl@vbgov.com CITY COUNCIL WORKSHOP AGENDA 03 JANUARY 2012 CITY COUNCIL/SCHOOL BOARD REVENUE SHARING - Conference Room - 4:00 PM (Discussion only) II. CITY MANAGER'S BRIEFINGS A. TIDEWATER FIBRE RECYCLING CONTRACT Phillip Davenport, Interim Director - Public Works B. TOWING RATE 1NCREASES Barry Shockley, Facilities Manager - Public Works Ernie Cooper, Chair - Towing Advisory Board C. PLANNING ITEMS PENDING Jack Whitney, Director - Planning -1- VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia January 3, 2012 Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL DISCUSSION, re CITY COUNCIL/SCHOOL BOARD REVENUE SHARING at 4: 00 P.M., Tuesday, January 3, 2012, in the Ciry Council Conference Room. Council Members Present: Glenn R. Davis, William R. "Bill" DeSteph, Harry E. Diezel, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Absent.• None January 3, 2012 -2- CITY COUNCIL/SCHOOL BOARD REVENUE SHARING (Discussion only) Mayor Sessoms advised the City Council/ School Board Revenue Sharing needs to be discussed to determine an indication of an amount to be utilized by the Schools for next year. Dr. James Merrill, Superintendent of Schools, and the City Manager, James K. Spore, had reiterated the formula they recommended. With the backing of City Council, it was suggested correspondence be forwarded to the School Board by the Mayor. Mayor Sessoms telephoned Chairman Daniel Edwards after the last City Council Workshop, indicating he believed the Ciry Council was going to recommend moving forward with the Formula; however, he did see the need to get some guidance on the target amount. However, Mayor Sessoms has not heard anything specific. Councilman Davis advised there was no expectation going into next year re discussion of the Formula being examined prior to this meeting. Is the expectation going forward that guidance be provided to the School Board prior to their budget process? Mayor Sessoms hopes the School Board would review the previous healthy discussion of the Ciry Council re funding for Schools. Target numbers must be provided to Schools as early as possible. Councilman DeSteph inquired if the School Board responded concerning discussions re the Revenue Sharing Formula and requirement based Budget. Mayor Sessoms advised the School Board had recommended going along with the Formula. Councilman Moss referenced the City Manager's Update and the article relative the Manufacturing Agenda in Virginia, and complimented the Ciry on eliminating the tool tax. Hopefully, they will compliment Virginia Beach further when we get rid of the BPOL tcrx as well. Schools did mention that one of their agenda items was the implementation of the technical and advanced technical diplomas within the Commonwealth. Councilman Moss is aware the Virginia Beach School System performs more technical certifications than any of the other school systems in the State. Councilman Moss requested more detailed information be provided. January 3, 2012 -3- CITY MANAGER'SBRIEFING TIDEWATER FIBRE RECYCLING CONTRACT (Continued) 4: OS P.M. The City Manager advised this item was generated as a request from Councilman Wood re incentives and creative objectives accomplished by Tidewater Fibre re recycling. The City Manager introduced Phillip Davenport, Interim Director - Public Works, who provided information concerning the terms of the contract extension. Mr. Davenport introduced Mike Benedetto, President and Owner, Ed Farmer, Marketing and Bill Dempsey Reeyclmg Perks (TF? Tidewater Fibre Recyclin .?, .?? Overall WasteManagement Budget FY 20ll-2012 ¦ Disposal - 38% •'Collections `- 35% • Recycling - 18% Yard Waste/HHW - 6% ¦ Program Support - 3% Total Budget $32,309,277 Recycling Budget FY 2011-2012 • Automated Service - $4,741,420 • Manual Service - $405,888 • Mazketing/Progxam SuppoR, Clean Communiry o Automated Service - 82%0 Commission- $301,023 • Recycling Services for Ciry Buildings- $175,200 • Recycling Services for Schools - $156,800 ¦ Manual Service - 7% it Marketing/Program Support/Clean Community Commission - 5% Recycling Services for City Buildings - 3% 'No f ¦ Recycling Services for Schools - 3% Total Recycling Budget $5,780,331 . . . . . . . ? ? . ? . ? ? 4 January 3, 2012 -4- CITY MANAGER'SBRIEFING TIDEWATER FIBRE RECYCLING CONTRACT (Continued) Mr. Davenport discussed the Recycling Contract and cost savings which had been accomplished by working with TFC, as well as another optional program, which is a new portion of the contract. $5, 780, 331 of the Total Budget is related to recycling. $4.7-Million of this is related to Automated 95-Gallon Wasle Collection. In addition, approximately 12,600 customers are still doing the manual collection with the 18- gallon containers. • FY 10/11 Collected 124,061 tons • SPSA Disposal Cost $65.35/ton • Collection & Disposal Cost $119.30/ton ($14.8m) s Automated 95-(iallon Recycling Service • Previous contract rate • Year 5-$3.57 per HH/month: Nov. 1, 2011 - Oct. 31, 2012 • 111,381 residences serviced • FY 10/11 Collected 32,286 tons • Recycling rate 2 1 % (comparing black to blue carts) • Charge per household regardless of participation • Effective cost $149:11/ton ? January 3, 2012 Automated 95-Gallon Waste Collection -5- CITY MANAGER'SBRIEFING TIDEWATER FIBRE RECYCLING CONTRACT (Continued) Kenegotiatea t;ontraci naze Year-5 rate for Automated 95-gallon containers' Old Rate: New Rate: ' $3.57/HH/mo. $2.58/1-11-1/mo. Total Cost: Tofal Cost: $4,771,562.04 $3,448,355.76 $149.11 /ton $107.76/ton Yr-5 Cost Savings $193239206 ? Renegotiated Contract Rate Year-6 rate for Automated 95-gallon containers Old Rate: New Rate: $3.68/HH/mo. $2.65/1-11i/ma Total Cost: TotaLCost: $4,914,708.90 $3,536,633.67 Yr-6 Cost Savings 19376fi99 ?8 January 3, 2012 -6- CITY MANAGER'SBRIEFING TIDEWATER FIBRE RECYCLING CONTRACT (Contin ued) ." «, ,?6`?k . c ..w- .. _ _. ..._ v .`. i_5i- . .. , ? ru. ? Renegotiated Contract Rate Year-7 rate for Automated 95-gallon containers OId Rate: New Rate: $3.79/HH/ma $2.71 /HH/mo. Total Cost: Total Gost: $5,062,150.17 $3,627,171.49 Yr-7 Cost Savings $194349979 Renegotiated Contract Rate Year-8`rate for Automated 95-gallon containers OId Rate: New Rate: $3.90/HH/mo. $2.78/HH/mo. Total Cost: Total Cost: $5;214,014.67 $3,720,027.08 Yr-8 Cost Savings $194939988 1 1 9 10 January 3, 2012 -7- CITY MANAGER'SBRIEFING TIDEWATER FIBRE RECYCLING CONTRACT (Continued) Renegotiated Contract Rate Year-9 rate for Automated 95-gallon containers Old Rate: New`Rate: $4.02/HH/mo. $2.85/HH/mo. Total Cost:` ` Tota1 Cost: $5>370,435.11 $3,815,259.77 Yr-9 Cost Savings $195559175 I , Renegotiated Contract Rate Year-10 rate forAutomated 95-gallon containers Old Rate:' New Rate: : $4.14/HH/mo. $2.93/HWmo. Total Cost:' Total Cost: $5,531,548.17 $3,912,930.42 Yr-9 Cost Savings $196189618 The Cumulative Cost Savings Years 5-10 would be $8,802,665 12 January 3, 2012 -8- CITY MANAGER'SBRIEFING TIDEWATER FIBRE RECYCLING CONTRACT (Continued) Mr. Davenport presented the City Comparison Contracts: Mr. Davenport recognized the Clean Community Commission for their dedicated efforts. Public Works commenced working the Commission as their Liaison approximately a year ago. Current Education and OutrPqeh Tnitiatives Virginia Beach Clean Community Commissiou Presentations • Civicleagues • Garden Clubs • CitizensAdvisory Committee • Virginia Baach Schools • Communiry organizations, etc. Events • Earth Day • AmeriGtoup's Eco-fav • America Recycles Day • Homearama(VirginiaBeach) • Other GTeen events Parades • Neptune Festival Parade • Light Up the Town Center Pazade • Holiday Lights Parade ` Media • CityPage • Beam' • Ciry Manager's Update • WAVYTV Public Service Announcement • News releases • $rochures • Educational display • Promotional materials and supplies 1s January 3, 2012 - VB Chesapeake' Newport Suffolk (renegodated) 'S2:67 News $4.00 $2.58 $a.67 -9- CITY MANAGER'SBRIEFING TIDEWATER FIBRE RECYCLING CONTRACT (Continued) Mr. Davenport cited a new option entitled, "Recycling Perks ", with the TIDEWATER FIBRE RECYCLING CONTRACT. • New incentive-based program that strives to improve residential curbside recycling participation. • Recycling carts with Radio Frequency Identification (RFID) technology are electronically scanned to account for residents' participation. • Residents sign up online for incentives, and receive redeemable points toward purchases at local businesses, which supports the local economy. . . . . . . . . .. . . 17 ? ., . General Program Requirements Technology • RFID tags on all recycling carts • Readers in trucks • Computer system Recycling Perks • Website for customer access • Incentives with local vendors 1$ January 3, 2012 Recycling Perks -10- CITY MANAGER'SBRIEFING TIDEWATER FIBRE RECYCLING CONTRACT (Continued) Who Is C?urrently Participating? Chesapeake • New carts • Purchased RFID tags with all new carts • Cost share on program performance • May aoii startup • 11.97% total registered users Suffolk • New carts ' • Purchased RFID tags with all new carts • Septernber/October zon startup • Program paid for in monthly fee • 23.6% total registered users Virginia Beach Optional Program • RFID Readers •.Per Household PerMonth for 5 years 12 cents • Annual Cost $16o,389 first year • Tota1 Cost $8oi,945 • Recycling Perks Program • Per Household Per Mont h 18 cents • Annual Cost $240,583 firstyear • Cost over 6 years $1,443=498 Total First Year Cost: ` $400,972 Tota1 Cost Over 6 Years: $2,245,443 January 3, 2012 -11- CITY MANAGER'SBRIEFING TIDEWATER FIBRE RECYCLING CONTRACT (Contin ued) Mr. Davenport referenced in the Cost Benefit Analysis, some increases projected by Tidewater Fibre Recycling (TFC) as to how much more the recycling could be increased. In the year 2012, it would increase 5%, 2013 - 6%, 2014 - 3% and then 2% additional per year. The Cost Benefit Analysis reflects commencing with 32, 000 in recycling tonnage and increase as in the aforementioned increments. The $65.35 indicates the "tipping fee " paid to SPSA. In 2016, this rate will change and the rate will be the market rate with SPSA at that particular time. The other communities are paying a"tipping fee " of $145. Cost Benefit Analysis caie,da, yea. YeaAy run mre zoiz 1 2013 2 zois 3 zois 6 zois 5 200 6 Baselinerecyclingtons Fecycling rate increau JASSUMG110N) 01,posalms[per[m 37000 33600 5% $ 65.35 S 35616 6% 65.35 5 36686 3% 65.35 5 37018 2% 65.35 5 38167 2% 175.00 5 38930 2% 125.00 Annualwsc/orprogram• Wascediverswnsavings $ (400.971.60) 5 5 109,560.00 $ (40D.971.60) 5 236,305.60 5 (400.971.60) $ 306,130.77 $ (400.971.60) $ 354.071.38 $ (400.971.60) $ 770,816.62 $ (200.582.96) 866,232.96 Opportunities • Potential for increased recycling • Data analysis tool very powerful • Incentives can be helpful • Technology allows real-time route monitoring • Potential customer service enhancement • RFID Technology provides detailed reports of overall and individual participation.- • Rewards participating residents for recycling January 3, 2012 -12- CITY MANAGER'SBRIEFING TIDEWATER FIBRE RECYCLING CONTRACT (Continued) Challenges • New and developing program • Costs • Sustainability goais i. Reduce z. Reuse 3. Recycle zs ..•.-""..,,.. .,,, . :.° ,,....:;,,r . .: . . Summary • Successfully renegotiated Contract for a total cost savings of $8,802,665 over 6 years • Option for Recycling Perks program • Benefits • Costs Discussion 24 January 3, 2012 -13- CITY MANAGER'SBRIEFING TOWING RATE INCREASES 4:SOP.M. Ernie Cooper, Chair - Towing Advisory Board, advised the Board reports to City Council and expressed appreciation for the assistance of the City through Barry Shockley, Facilities Manager - Public Works, and Kathy Rountree - Associate Ciry Attorney. This Board, through their assistance, has produced good results for the Ciry. This Board is also comprised of Officer Jim Price and Citizen Louie Ochave, who have worked extremely hard. The Towing Advisory Board addresses private property tow concerns, Non-Consensual - Illegally parked and Private Parking Lots. Purpose of Briefing ? Provide feedback from tlze Towing Advisory Board Meetings ? Present the recommendations made by Towing Advisory Board to City Council. Business costs have risen, Salaries, Insurance, Fuel, Equipment, etc. & Last increase 2oo6, From $85 to $125 o Regional Rates January 3, 2012 Towing Advisory Board Recommendations -14- CITY MANAGER'SBRIEFING TOWING RATE INCREASES (Continued) Portsmouth S125/$150 $25/day $ioo/SiSo Chesapeake S1251S150 i Sxo/day Not Regulated Suffolk- $125/S150 Szo/day NotRegulated -' Hampton . Su5,l?135 ' sa8l4ay Not Re&ulated ' Newport News Suo $28/day Not Regulated Williamsi?urg Si?51S?5a , : S35fd4y ` ?100 \7irginia Beach $125 $zo/day `$50 Recommendations ,*Tow Rate Increase from $125 to $135 o Storage Fee Increase from $ao/day to $25/day Processing Fee Increase from $50 co $75 A meeting was held with Council Members Diezel and Uhrin and representatives of the Towing community. At this meeting, data was requested from the Towing community to the Advisory Board for the operation of their business to assist in justifying the reasons for a fee increase. After review of the information, submitted by the Tow companies, this information was studied by the Towing Advisory Board at a meeting with the Towing community. Officer Price, with the assistance of the Communications Department, referenced an additional group of towing activity off of actual communications' logs. Officer Price requested these Tow companies produce the tickets which related to the tows performed. The last towing fee increase granted was in 2006 At the last increase, the fuel cost was $2. 79 per gallon. Today, the average fuel cost per gallon is $3.59 to $3.89. This request for an increase will be SCHEDULED for a future City Council Session Agenda. January 3, 2012 Current Regional Rates -IS- PLANNING ITEMS PENDING 5:12 P.M. Jack Whitney, Director - Planning, detailed the Planning items to be heard by Ciry Council on January 10, and January 24, 2012. Detailed items are hereby made a part of these proceedings: January 10, 2012 Steve's Towing New Cingular Wireless - Sandbridge CVB - Arrtend Sections 2100 and 2102 Aragona Church of Christ Ashville Park, LLC January 24, 2012 Buddhist Education Center CS2 Acquisition, LLC McQ - Kroll La Paz January 3, 2012 _1 y+H- \ ? , ? n ? \ W N O ? N N ??`- 9 ?7 t ` ? ,-•• ? ? ? f ? M 4 ft t ? N rn ' t- q ? 3 ?< t N ? ` O r :z r ? 41 . k A,C x 4 ? r 3 N? m ? 1 ? y C rV? ?k ? ?x ? \ iJ O s iV Z A ? C? 3 ? C d ? ? ? ? A N N r r n .. ? ? ? ? ? W N O ? N W -Pi D m ? 50 CD Q ^ l , _.c o ? N y tD ? !A ? 7 p A \ 2 ;. o o; < 3 ? 0 x m m (Dp3 n (C) o a-? m c?-?3Q - > d ? • C ? 3 C) 0 (D M ? N <p :1 - p Ip a ? co ? ?o ?p C O y fD N ? "M a" CD 3 0 ? fQ ^ ? J a N Q ? ? ? ? Cf N O 1 (D S ? N CD N -_-? - - i : ? !a :9la= ?1:+•i¢i €I I ;, ?; ?, t c I , ?'.s te ?- ? If i?? E, a,o ,? •,?i?? , , I 2 A ?-??p C!,?r???' --- ? p ; ij? too+rt,+ ? _---_:-_----- a C ? Fl ?? ? ? ...?, . „ ?sn Z A I-_ __- -- ----- ? ? ? ? t i x'i? ,.?• a? r B ? -1 r•I? ('i?a ;•;? ?. I w A I6 31 ., I e ? c? N O ? N r ? ? W N O ? N I m ? 5 Z ??` ? ?C'?,?`7 ?•?``, ?bD ? •` ? '!' ? C'! :? ? ' F• ? ?'` ?, '- . • I ? ? ?' ? A fT ••? ? ?? ? ' - V E ? ? ;i ?? ? ? `•.? I i ? ? ? W N O N v _n __ m 'z ?y =T x? r A ? ? W ` N O ? N 00 ? W N O ? N il ? ?I I i' .` IF .i• 1jf 0 ?t'. ? EC rt ? ? ? ? W N O ? CD N ? O ?? 3 I . Pi? g P a.w, :.?r ??a.-, r i,?i??7? ?? ' 4, {f ??` ? 3i ep? ? ' s??l?'?;;', J ? ? ' t 1 F l? ;? ? 99 si? "_ ii?: i??'??' ? ??I ? ? 1 ? ? ?:i ??, ? - ?? ??, 3t?aa,? f t ? ` ac? t ?? ? ?.J.? N O ? N ? ? m m sq.??i= 'i . ? ? a r Z ? ? m m D L7 14 61 v 0 3 yyy . ? , • a ' ? I ? ? ' ? j6? ? tY ? i ? ? ? ' t a ? , ' e a , un3 ? 'O 3 9?p0" I ' li ? i 0? g 9 t 1 ? ! p0 9DBBO9B0 6 Y4 ? \ W ? N O ? N ? W N O H ? N N ? W ? j,u ?I{1" ?a j , ; •?? ; :? I' i N ?I I I p , ;f I I a I ui s?1 ??' j j I;ar v \ \ ? / E. ? P{s`+,?$`i1 ?. .'?? /:•,Pi; t .? y: .. •a, -??- ? TIMMONS GROUP : •':ti C?RNE0.5fONE ? RNSE 11 : ?., k: : __. _? ? W N O ? N ? ? I 1 ? ,. '' ?_Jj? M +? Ir V .? . . S ?f F , :? ?5 • ? ? i? ?? ; ? ? i. ?j ? Iy;..p• 3 ?" __-""".- q? ?,.?j .l ( . . . ;.''• . _,, ?....? :?-?m eal..` .??? 9 ' ii. • ! ? n A ?,a ?u 3. : _ ? r ' t rr rRY i \ C??, _ ?.J_ ? ?.? ^? !? t •, ?'`? as c ? ? ? W N O ? N ?. EJ F-1., t? ' p F x B o- ? ? W N O ? --.k N cn !7 W C a A N r' r: n A? ? m' ? N A, N ? I a 0 Eoi?' i 'Ti ? ?i r m ? ?I ? W N O ? ? ? ? c? N O ? ? N ? OC) ? S 9 = 1 ? C ? W ? CD ? N I ? ? W N O ? ? N Cfl -16- FILM RE MERGER - TOWN OF VIRGINIA BEACH/PRINCESS ANNE COUNTY 5:32 P.M. Council Lady Henley advised it was fifry (50) years ago, January 4, 1962, that the Referendum was held to approve the merger of Princess Anne Counry and the City of Virginia Beach. The work to put the merger together was phenomenal. The merger is usually thought of as 1963, and that is the year Anniversary the Ciry celebrates. However, it is actually the year prior when all of the work had to be done. In 1959, there was an annexation (Norfolk annexed 13 %z square miles of Princess Anne County). The State Law allowed another annexation in five (S) years. This possibility was being reviewed. In 1983, Council Lady Henley Chaired the 20'hAnniversary Celebration, and as part of that celebration, a video was prepared by Cox Cable. This video was shown at the end of the City Council Workshop depicting the interviews of the leaders. Joe Lowenthal, Schools, conducted the interviews with the story being told by the leaders who created the merger. January 3> 2012 -17- ADJOURNMENT Mayor William D. Sessoms, Jn DECLARED the City Council Meeting ADJOURNED at S: SS P.M. (?-_ -z- 1 ---nv`_ -------------- Beverly O. Hooks, CMC Chief Deputy City Clerk h Hodges Fraser, MMC City Clerk January 3, 2012