HomeMy WebLinkAboutFEBRUARY 7, 2012 WORKSHOP MINUTESCITY OF VIRGINIA BEACH
"COMMUNITY FOR A LIFETIME"
CITY COUNCIL
MAYOR WILL/AM D. S6'SSOMS, JR., At-barge
VICE MAYOR LOUIS R. JONES, Bayside -District 4
GLENN R. DAMS, Rose Hall -District 3
WILL/AM R. DeSTEPH, At-Large
HARRY E. DlEZEL, Kempsvi!le -District 2
ROBERT M DYER, Centerville -District 1
BARBARA M HENLEY, Princess Anne -District 7
,JOHN D. MOSS, At-Large
JOHN E. UHR/N, Beach -District 6
ROSCMARY WILSON, At-Large
JAMES I,. WOOD, /,ynnhaven -District 5
CITY COUNCIL APPOINTEES
CITY MANAGER - JAMF'S K. SPORE
CITY ATTORNEY - MARK D. ST/LF;.S
CITYASSF,SSOR - JF.RAI,D D. BANAGAN
C/7YAUDITOR- I,YNDONS. REMIAS
CITY CLERK - RUTH HODGES FRASF_R, MMC
I.
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CITY COUNCIL WORKSHOP AGENDA
07 FEBRUARY 2012
CITY COUNCIL BRIEFINGS -Conference Room -
4:00 PM
A. HABITAT FOR HEROES
Admiral Stanley Bryant, USN Ret., Chairman -South Hampton Roads Habitat for
Humanity Committee for Habitat for Heroes
CITY MANAGER'S BRIEFINGS
A. CITIZEN SATISFACTION SURVEY
Nanci A. Glassman, President -Continental Research Associates, Inc.
B. VIRGINIA TOURISM ZONE GAP FINANCING
Barry Frankenfield, Administrator -Strategic Growth Area Office
C. PRINCESS ANNE COMMONS YMCA PROPOSAL TERMS
Cindy Curtis, Deputy City Manager
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C/TYHALL BUILDING
2401 COURTHOUSE DRIVE
VIRGINIA BEACH, V/RG/N/A 23456-8005
PHONE: (757J 385-4303
FAX (757) 385-5669
E- MA/L: ctycncl@vbgov. com
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VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
February 7, 2012
Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S BRIEFING, re Habitat for
Heroes in the City Council Conference Room at 4: 00 P.M.
Council Members Present:
Glenn R. Davis, Harry E. Diezel, Robert M. Dyer, Barbara M. Henley,
Vice Mayor Louis R. Jones, John D. Moss, Mayor William D. Sessoms,
Jr., John E. Uhrin, Rosemary Wilson and James L. Wood.
Council Members Absent.•
William R. "Bill " DeSteph
February 7, 2012
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CITY COUNCIL'S BRIEFING
HABITAT FOR HEROES
4:00 P.M.
City Manager James Spore introduced Admiral Stanley Bryant, USN Ret., Chairman, South Hampton
Roads Habitat for Humanity Committee for Habitat for Heroes. Admiral Bryant introduced Helen
Sommer, Executive Director -South Hampton Roads Habitat for Humanity for the last five or six years.
Ms. Sommer distributed copies of her presentation which is hereby made a part of this record.
Habitat for Humanity has been building homes since 1988. The group recently built sixteen (16) quality
homes in a week. The first homes for Habitat for Heroes will be built in Virginia Beach and hope this
project will be a model for the future.
Habitat for Heroes builds Habitat Homes for Veterans. Research shows that Volunteerism is a way that
retired and active-duty Military returning from deployment can reconnect to the community. The Habitat
for Heroes homes will be co-located with a new six (6) unit Habitat development - "Kepley Commons"
on Bonney Road.
Kepley Commons is accessible and affordable homes sponsored by Amerigroup. Statistics show that only
1 % of families with a head of household who has a disability are eligible homeowners. Habitat for
Humanity is working hard to change that. Habitat for Humanity is seeking sponsorships and donations of
money and materials to build these houses in the Fall. The group is working with City Staff on the zoning
and expect to come before City Council in May 2012.
The Mayor thanked Ms. Sommer.
February 7, 2012
~` Habitat for Humanity of
Habitat., South Hampton Roads
for Humanity
~ Committed to eliminating poverty housing and
#~ creating affordable housing solutions for local
families.
~ Raises money and builds quality houses using
community volunteers and homebuyers, guided
" by professional staff.
~-,r Habitat families receive a hand up, not a hand
~ out: helping to build their houses and paying a
1.- zero-interest mortgage.
.~ ~ ~* Has built or renovated more than 185 houses
since 1988 including 25 in Virginia Beach.
~:" • `b
`` •
Habi#at Habitat for Heroes
for Humanity
~ Initiative to build a Habitat Home for a Veteran
family in 2012
~ Retired and active-duty military and returning
veterans have opportunities to volunteer and
reconnect to the cammunity
~ "A Brush with Kindness" Repair and Maintenance
Projects far Veterans and their families.
o--~ Will be co-located with a new 6-unit Habitat
development, Kenley Commons on Bonney Road
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Kenley Commons
Habi#at
for Humanity'
~ A six-unit development of accessible and
affardabie homes sponsored by Amerigroup.
,~~L~
~~. ~ Only 1 % of families with a head of household
,ti
tip' with a disability own a home accordin to HUD
`~~, g
i ~ Designs donated by Clark Nexsen will meet the
~-~`~" ~ needs of families with a member with a disability.
,,
~ Habitat SHR is seeking sponsorships, and
~~ donations of money and materials to build these
houses this fall.
t~-F We are currently working with City Staff on the
zoning for this project and expect the project to
come before City Council by May.
~Fa•'~~ Kenley Commons
~,
Habitat ~-- - -
for Humanity`
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CITYMANAGER'S BRIEFING
CITIZEN SATISFACTION SURVEY
4:08 P.M.
The Mayor called to order the CITYMANAGER'S BRIEFING re Citizen Satisfaction Survey. The City
Manager introduced, Nancy Glassman, Corporate President, Continental Research Associates. The full
report of the Citizen Satisfaction Survey is available on-line for anyone who is interested.
Ms. Glassman advised that she is happy to be presenting very favorable findings. The slide below gives
the highlights of how the study was conducted:
The Survey itself was conducted very similar to the prior years for tracking purposes as they do not want
a lot of variability in the wording. Cell phone and land lines are the best way to reach across-section of
the citizens. All areas were appropriately represented and households were randomly selected. Five
hundred was the member surveyed, which is an appropriate sample size for a community of this size.
There is a margin for error at +/- 4.4%.
February 7, 2012
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CITY MANAGER'S BRIEFING
CITIZEN SATISFACTION SURVEY
(Continued)
Ms. Glassman advised she will be giving a brief summary due to the time constraints. Participants were
asked to rate their level of satisfaction with twenty-nine (29) City services using a word scale for
simplicity.
Many communities and organizations use an 80% threshold for what they define as "excellent ". There
was a "global measure of satisfaction " on the Survey and 91 % of Virginia Beach residents surveyed said
they were satisfied with "City Services overall ".
February 7, 2012
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CITY MANAGER'S BRIEFING
CITIZEN SATISFACTION SURVEY
(Continued)
The next few slides show satisfaction scores in descending order. It is important to understand that it is
very common for some services to rank higher than other services. For instance, EMS, 911, Police, Fire,
etc. usually fall toward the top of the list.
February 7, 2012
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CITY MANAGER'S BRIEFING
CITIZEN SATISFACTION SURVEY
(Continued)
February 7, 2012
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CITY MANAGER'S BRIEFING
CITIZEN SATISFACTION SURVEY
(Continued)
The survey also used `yes "and "no "questions as it is important to determine if participants utilize City
services or are non-users.
The Survey included a new question this year as to how the participants prefer to receive information on
the City and the results are identified below:
February 7, 2012
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CITY MANAGER'S BRIEFING
CITIZEN SATISFACTION SURVEY
(Continued)
Participants were asked to agree or disagree with the statements listed in the slide below. An
overwhelming 97.2% of participants agree that Virginia Beach is a good place to live.
75% of participants feel that overall they receive a good value for their City tax dollar and 70.2% would
like to have more alternatives to using a car to get around the City.
February 7, 2012
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CITY MANAGER'S BRIEFING
CITIZEN SATISFACTION SURVEY
(Continued)
Back in 1995, 94% of the participants felt Virginia Beach was a good place to live. Now, in 2011, 97.2%
of participants feel that Virginia Beach is a good place to live. This is a long period of time to be
tracking as high a score as this.
The following slide is a chart of demographics showing the participants were across-section of residents:
February 7, 2012
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CITY MANAGER'S BRIEFING
CITIZEN SATISFACTION SURVEY
(Continued)
Overall, the participants feel they have a nice quality of life in Virginia Beach.
The Mayor thanked Ms. Glassman.
February 7, 2012
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CITYMANAGER'S BRIEFING
VIRGINIA TOURISM GAP FINANCING
4:30 P.M.
The Mayor called to order the CITY MANAGER'S BRIEFING re Virginia Tourism Gap Financing.
The City Manager introduced Barry Frankenfield, Administrator, Strategic Growth Area Office,
acknowledged and thanked the members of this team: Steve Herbert, Deputy City Manager, Patti
Phillips, Director of Finance, Warren Harris, Director of Economic Development, Dana Harmeyer,
Deputy City Attorney, Ron Berkebile, Strategic Growth Area Office, and Rob Hudome, Economic
Development.
The Virginia Tourism Zone is a new program, sponsored by the State in July 2011, provides funding
streams to support Tourism Development throughout the State. The program primarily supports
priorities in the Resort Area's Strategic Actions Plan. There is no public debt, subordination or
guarantees of loans by the State or the City. Other key points are identified in the slide below:
~E'~/ P411'1t5
:• Virginia Tourism Zone Projects (the "Program") provides funding streams
through a State program to assist and support tourism development.
:• As proposed, the Program primarily supports the priorities for the Resort
Strategic ActionPlan, but additional areas of the City can be added as
needed lag. Aquarium Owl Creek District Plan).
°A'The Program :returns an amount equal to 1 cent of the State sales tax and
an equal amount of City tax revenues to support financing of a qualifying
project. Developer provides aself-imposed 1% "Access Fee:'
:• Program is for significant tourism projects that fill a void identified by the
Citv's Action. Plan:
• No public debt, subordination, or guarantees of loans by the State or City.
°:• The tax revenues that are the subject of this program are "but for"
money; tax revenue generated directly by a project that would not be
built but for the Program.
:• To proceed with the Program, Council would have to adopt a Tourism Zone
and provide procedures for internal review and approval of projects.
February 7, 2012
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CITYMANAGER'S BRIEFING
VIRGINIA TOURISM GAP FINANCING
(Continued)
Background
• In 2010, the Governor created the "Governor's Commission
on Economic Development and Job Creation."
o• The Tourism Subgroup of the Governor's Commission
recommended the creation of a program to encourage the
development of tourism-related projects.
By increasing the amenities and activities for tourists, the
.Subgroup believed tourists would lengthen stays and report
greater satisfaction with visits to Virginia.
~~ckground
•:• Of particular interest to the Tourism Subgroup was the
ability to encourage the development of tourism
projects that had substantial funding in place, but
required additional cash flow to meet a financing gap.
•: The Subgroup's proposal would require collaboration
from the tourism project developer, the state, and the
locality. Alt three entities would be required to have
"skin in the game."
.
February 7, 2012
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CITYMANAGER'S BRIEFING
VIRGINIA TOURISM GAP FINANCING
(Continued)
2011 Genera!
Assemat~ Legislation
• Based on the Governor's Commission Report, the
General Assembly provided a new program to meet the
cash flow obstacles to tourism projects identified by the
Tourism Subgroup.
•+°This legislation -codified as § 58.1-3851.1 of the Code
of Virginia- provides for the support of certain tax
revenues from a tourism project to provide "gap
financing."
s
The Developer must provide at least 80% of the debt and equity capital with this program supporting up
to 20% on top of that with the debt financing belonging to the developer and tourism project.
"Gaps Flnandng"
• "Gap financing" means "debt financing to compensate
for a shortfall in project funding between the expected
development costs of an authorized tourism project and
the debt and equity capital provided by the developer
of the project." (Va. Code § 58.1-3851.1)
•~°This debt financing belongs to the developer and the
.tourism project.
?< ,
February 7, 2012
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CITYMANAGER'S BRIEFING
VIRGINIA TOURISM GAP FINANCING
(Continued)
Tax-based
#'un+d~n~ strums
•: g 58.1 3851.1 provides a mechanism for directing certain tax
revenues toward a tourism project's financing needs.
=3 This section does not authorize new State, City, or VEDA
debt. Rather, this section provides a funding stream.
•:• The funding stream is keyed to "an amount equal to the
revenues generated by a one percent sales and'use tax on
transactions taking place on the premises of the authorized
tourism,project." (hereinafter, "1% of the sales tax")
The slide below identifies the funding streams for this project:
Fundng streams
1 . "1 ro of the sales tax" comes from the State. The Tax
Commissioner certifies the amount to the State Comptroller,
who remits the revenues to the City.
2. An amount equal to "1 % of the sales tax" comes from the City.
The City gets the reported amount from the Tax Commissioner.
3. The developer imposes an "access fee" on transactions on the
project's remises: This provides a third funding stream that is
equat2o ` 1% of the sales tax." These amounts are remitted to
the Cfty.
g
February 7, 2012
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CITYMANAGER'S BRIEFING
VIRGINIA TOURISM GAP FINANCING
(Continued)
In order to participate in this plan, a Performance Agreement is required between the Virginia Beach
Development Authority and the developer that identifies the cost of the project, the gap, tax revenues,
term of the loan and all details of the Agreement with the benefits of the particular project.
Performance
Agreement
•:• Section 58.1.3851.1 requires the developer to enter into a
performance agreement with the Development Authority.
:• The performance agreement requires the developer impose the
"access fee" on alt transactions on the premises of the tounsm
project
:' The performance agreement provides the minimum investment..
and other details of the tourism project.
•:• The performance agreement provides for the three funding
streams to be directed to pay the "gap financing."
The Resort Area Advisory Commission has been briefed on this twice.
Performance
Agreement
The funding streams continue until the gap financing is paid in
full.
:• The funding streams can only be applied to payments of
principal and interest on the qualified gap financing.
':* The funding streams do not begin until the project generates
sales taxes, i.e. these funds are not available during
construction and build out.
•.• in the event that the funding streams exceed any annual debt
service, the excess shall be paid to the principal of the loan until
the gap financing is paid in full
io
February 7, 2012
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CITYMANAGER'S BRIEFING
VIRGINIA TOURISM GAP FINANCING
(Continued)
The first requirement is the City has a Tourism Marketing Plan. The State reviewed the City's Resort
Area Strategic Action Plan and approved it as the "Tourism Marketing Plan ". The City must create a
Tourism Zone. There will be no financial obligation on the part of the City.
LQCd~
..
Prer~qu~s~tes
Section 56.1-3851.1 has a number of
preregtnsites:
1 , The Gty is required to have a Tourism
Marketing Plan. .
e
J_. The creation of a Tourism Zone.
3. Before a project can be recommended for
review by the State through the Virginia
Tourism Authority, the City Council has to
adopt an ordinance providing the tourism
project meets a deficiency identified in
the adopted tourism plan.
~:
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~'ourism Zane
•: Section 58.1-3851 enables a locality to adopt a Tourism Zone.
•:• Generally, a Tourism Zone provides incentives for tourism-
related businesses within the zone including reduced BPOL for
qualifying businesses, regulatory flexibility, and/or reduced
permit fees.
•:• However, because the Tourism Zone is a requirement for the
Gap Financing Program, the Tourism Zone can be created
without the incentives. This is Staff's recommendation.
,:
February 7, 2012
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CITYMANAGER'S BRIEFING
VIRGINIA TOURISM GAP FINANCING
(Continued)
The proposed Tourism Zone is basically the Resort Area from Rudee Inlet to 42"d Street, back to the
Cavalier Hotel, (avoiding all of the established residential neighborhoods) and on both sides of the
Convention Center area.
Proposed
Tourism
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After the
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Prerequ~s~tes?
': Once the City has its adopted Tourism Plan and Tourism Zone,
it needs a process for the evaluation of potential projects
before referring the project to the City Council.
:'Staff is preparing a City Council Policy that will provide the
priorities and responsibilities for review of projects for'
eligibility for the "gap financing" program. This Policy will be
provided to Council and would be available for adoption by
resolution.
14 _,
February 7, 2012
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CITYMANAGER'S BRIEFING
VIRGINIA TOURISM GAP FINANCING
(Continued)
~eYIE'W PC'®CE'S5
Tourism Project Developer submits application.
o• The application must make reference to the City's Resort Area Strategic
Action Plan and identify how the Project meets a need identified in the
Action Plan.
•: As a matter of eligibility, the application must meet the statutory definition
of °gap financing."
°.• The application wilt be reviewed by Staff in accordance with the City Council
Policy that is under development.
:• Staff will brief the City Council and seek direction whether to return with an
ordinance whereby the Cowxit authorizes the project for review by the State
through the Virginia Tourism Authority.
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February 7, 2012
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CITYMANAGER'S BRIEFING
VIRGINIA TOURISM GAP FINANCING
(Continued)
NE'Xt $tE'~l5
•:• Direction to Staff to offer an ordinance creating a
Tourism Zone.
• Define the boundaries of the Tourism Zone.
• Direction to Staff to finalize the development of a City
Council Policy for review and approval guidelines.,,..
•TENTATIVE COUNCIL SCHEDULE:
• ~el;ruary ~
Councilman Moss requested the Public Hearing be moved to February 28`x' to give the public more time
to comment and then bring it before City Council the first meeting in March for consideration.
February 7, 2012
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CITYMANAGER'S BRIEFING
PRINCESS ANNE COMMONS YMCA PROPOSAL TERMS
4:47 P.M.
The Mayor called to order the CITY MANAGER'S BRIEFING re Princess Anne Commons YMCA
Proposal Terms. The City Manager introduced Cindy Curtis, Deputy City Manager. Ms. Curtis
acknowledged and thanked the members . of this team; Michael Kalvort, Director of Parks and
Recreation; Barbara Duke, Parks and Recreation; Karen Prochilo, Planning; Katy Arris-Wilson,
President, TIDE Swim Team; Colleen Nabhan, Vice President, TIDE Swim Team; Billy George, Chief
Operating Office, YMCA of South Hampton Roads; and, Don Jones, Senior Vice President of Property
Management, YMCA of South Hampton Roads.
-- -
Project Partners
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February 7, 2012
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CITYMANAGER'S BRIEFING
PRINCESS ANNE COMMONS YMCA PROPOSAL TERMS
(Continued)
Ms. Curtis asked Barbara Duke to make the presentation.
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Project Location
io.35 acre city owned property located at the SE
intersection of
Dam Neck Road and Landstown Road
Ms. Duke advised that all parties involved have worked very hard to move this project forward over the
last year. This project was initially brought to City Council on June 1, 2011 and involves 10.35 acres in
Princess Anne Commons. The Project Terms are identified in the slides below:
rte=
PROJECT TERMS
(AGREEMENT DATED JUNE 1, 2011}
The YMCA will construct and operate a community
facility to offer recreational and educational programs and
services. This,facility will serve many neighborhoods in
Princess Anne and Centerville Districts,
The Project shall include construction and operation of a
fifty meter competition pool with TIDE Swim Team as
partner. A 5o meter length pool can provide ne~~~
opportunities for regional meets and Olympic training.
3
February 7, 2012
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CITY MANAGER'S BRIEFING
PRINCESS ANNE COMMONS YMCA PROPOSAL TERMS
(Continued)
___ _
PROJECT TERMS (continued)
The property will be dedicated to the YMCA "as-is". The
property may not be sold or otherwise conveyed to another
entity unless approved by the City. City will have. right o f first
refusal for purchase.
The property shall be used only for non-profit purposes
consistentwith the mission of theYMCA.
If the YMCA has not begun construction on the Project,
including the 5o meter pool, within eighteen (i8) months from
the date the Term Sheet was signed (June r, zon), the title to the
Property may, at the City's option, revert back to the City at no
cost (December i, aora).
- .;
_ _ .~..
PROJECT TERMS (continued)
YMCA will be responsible for all costs associated with designing,
constructing and equipping the Project. The City has no
f nancial commitment other than the dedication of property.
YMCA will be responsible for all future operating, maintenance
and replacement costs associated with the Project, including the
5o meter pool.
YMCA will provide scholarship assistance on a sliding scale to
low and moderate income families and children in the Princess
Anne area and surrounding neighborhoods in the City for
membership and program opportunities.
The project will be designed in a manner consistent with the
Princess Anne Commons Guidelines.
February 7, 2012
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CITYMANAGER'S BRIEFING
PRINCESS ANNE COMMONS YMCA PROPOSAL TERMS
(Continued)
The project will include an indoor pool, 50 meter competition pool, outdoor pool and spray ground and
an outdoor shelter and play area.
Princess Anne
Commons YMCA
440,000 - 45,000 square
footYMCAbuildingwith
indoorpool
5o meter competition
poolwitharchitectural l ~- ~•~' `
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area
The building elevation is a work in progress but will complement the other Princess Anne Commons
buildings.
February 7, 2012
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CITYMANAGER'S BRIEFING
PRINCESS ANNE COMMONS YMCA PROPOSAL TERMS
(Continued)
50 Meter Pool Perspectives
The structural steel frame will be covered with fabric that can sustain 110 mph winds.
February 7, 2012
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CITYMANAGER'S BRIEFING
PRINCESS ANNE COMMONS YMCA PROPOSAL TERMS
(Continued)
The project goals and benefits are identified in the below slides:
_--
Project Goals and Benefits
The YMCA meets the need for an indoor community
recreation facility for the surrounding neighborhoods for
the next decade or more.
The 5o meter pool will provide new opportunities for
regional meets and Olympic training.
The project compliments existing team-oriented athletic
venues at Princess Anne Commons and also adds
opportunities for individual fitness and family activities.
The project will generate increased visitation and visibility
for Princess Anne Commons Athletic Village.
Ms. Duke advised that the team is moving forward and working with City Staff. They plan to have the
issue before City Council in March/April, in hopes that the YMCA can begin construction by December
2012.
,.Ww..
N ex~ Steps
Februa~zorz
The subject site was zoned Conditional B-z in zoo8 for Seven Cities Indoor
/Outdoor Sports Facility.
g YMCA applied for a modification to the conditional rezoning and a new
conditional use permit. Planning Commission recommended approval on
January u, zorz.
g The YMCA application is scheduled to be heard at the z/14/zorz City
Council hearing.
VBDA will vote to transfer control of the propertyto the City at z/zr/zorz
meeting
IfRezoninyJCUPis approved;
March-April zorz
Development Agreement isdrafted between City and YMCA
Development Agreementhrought to City Council for consideration
May-December zorz
Permit approval and construction ofYMCA/5o Meter Pool. December z~
is the target completion date for the YMCA building.
Sentemberzor~
Tar et com letion date for o Meter Pool ~~
The Mayor thanked Ms. Duke along with the entire team for a job well done.
February 7, 2012
-26-
CITY COUNCIL COMMENTS
5:02 P.M.
Mr. Moss provided a copy of a Resolution he asked to be placed on the City Council's Agenda for next
Tuesday, February 14, 2012, directing the City Manager to bring the City Council a budget without any
tax increases.
February 7, 2012
-v-
ADJOURNMENT
Mayor William D. Sessoms, Jr., DECLARED the Ciry Council Meeting ADJOURNED at 5:03 P.M.
Amand n ey arnes, CMC
Deputy City C rk, II
uth Hodges Fraser, MMC
City Clerk
February 7, 2012