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Home My WebLink AboutJANUARY 6, 2009 WORKSHOP MINUTES-1- MINUTES VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia January 6, 2009 Mayor William D. Sessoms, Jr. called to order the CITY MANAGER'S BRIEFING re Planning Items in the City Council Conference Room, City Hall, on Tuesday, January 6, 2009 at 4:00 P.M., Council Members Present: Harry E. Diezel, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Mayor William D. Sessoms, Jr. John E. Uhrin, Ron A. Villanueva and James L. Wood Council Members Absent: Glenn R. Davis [Entered: 4:03 P.M.J William R. "Bill " DeSteph [On Vacation -out of CountryJJ Rosemary Wilson [Entered: 4:10 P.M.J January 6, 2009 -2- CITYMANAGER'S BRIEFING PLANNING ITEMS PENDING 4:03 P. M. Jack Whitney, Director of Planning, detailed the Planning Items to be heard by the City Council in January, 2009. January 13, 2009 Howard Tabor O'Doherty Enterprises Frankee Love January 27, 2009 Valentine and Shafer Drescher Barbara Irving Barton Heritage City Gateway Enterprises January 6, 2009 -3- CITY MA NAGER `S BRIEFING ROADWAYPROGRAM-Update The City Manager advised the Urban Roadways Program has been identified as the City Council's top priority. The Virginia Department of Transportation (VDOT) early in 2008, cut the State funding to the Urban Road Program by forty four (44%) percent. Last year, during the Budget deliberations, the projects were rearranged to make up a significant amount of that shortfall. During 2008, the City had twelve (12) citizen information meetings on the Comprehensive Plan. The number one priority in the citizens' minds was transportation, traffic and congestion. Just last month, the City learned the State is cutting the Urban Road Program an additional forty-five (45%) percent. This cut is on top of the forty four (44%) percent earlier reduction. The City is "back to the drawing board and square one "with the Urban Road Program. The City Manager distributed correspondence of January 6, 2009, re a Public Meeting being held at the Hampton Roads Planning District Commission to discuss the proposed revisions to the FY 2009-2014 Six-Year Improvement Program (SYIP). Correspondence to the Hampton Roads District Administrator for the Virginia Department of Transportation outlining priorities related to the Interstate Program and the Urban Program was attached to this correspondence. The City Manager asked the City Council to discuss options and provide a recommendation re the response. John Fowler, City Engineer Public Works, discuseds Local Roadways: CapitallmprovementPrngram and the Virginia Department of Transportation Urban Roadways Program. Overview Local Roadway System Categories of Projects in the Roadway Capital Improvement Program Funding Local Roadways The Virginia Department of Transportation Urban Program Reduced Urban Program Funding Impacts of Reduced Urban Funding Response Options to Reduced Urban Funding The Local Roadway System is comprised of the arterial, collector and local streets in the City. The Roadways Capital Improvement Program primarily addresses the Local Road System. There are currently 3,400 lane miles within the Local Roadway System. within the Capital Improvement Program (CIP), there are four (4) general categories of projects: Maintenance, Safety Improvement, Special (Lesner Bridge, Shore Drive, et cetera) and Congestion Relief and Capacity Improvement Projects. Local Roadways Funding Approach To the Extend Possible Fully Fund Maintenance Projects Safety Projects Special Projects With remaining funding, fund priority Congestion Relief and Capacity improvements Projects (Urban and Local) January 6, 2009 -4- CITY MA NAGER `S BRIEFING ROADWAY PROGRAM -Update Mr. Fowler displayed a Chart from the Associated General Contractors of America (Change in Producer Prices for Construction Segments, 2003-2008). The bottom line is the Consumerprice index, which is more of a measure of general inflation, followed by the various types of construction with highways and streets the highest increases of 66%. The long term `forecast "from Associated General Contractors ofAmerica is that as the economy improves and construction picks up, highway construction is expected to increase 6 to 8% a year. Mr. Fowler displayed slides depicting Funding Local Roadways and Roadways Construction. Virginia Department of Transportation (VDOT) Urban Program Funding VDOT mustfund maintenance, administration and general expenses prior to funding new construction Remaining funding available for new construction. After funding the State share of interstate funding, the remainder is divided by formula among.• Primary roadway system Secondary roadway system (Counties) Urban roadway system (Cities) Focus on the Virginia Department of Transportation (VDOT) Urban Projects VDOT Urban Formula projects are typically major Congestion Relief and Capacity Improvement Projects Management of VDOT Urban projects "Legacy" Urban projects are those managed by VDOT "Urban Construction Initiative (UCI) "projects (formally First Cities Projects) are projects managed by the City. Urban Formula Projects in the FY 2009-2014 Six-Year Improvement Program (SYIP) and Capital Improvement Program Fully Funded Birdneck Road Phase II (Legacy -Under Construction) Lynnhaven Parkway Phase IX (Legacy -Under Construction) Princess Anne Road/ Kempsville Road Intersection (UCI -Acquisition) Witchduck Road Phase 1(UCI -Acquisition) Princess Anne Phase IV (Legacy -Utility Adjustments) Nimmo Parkway Phase V-A (Legacy -Acquisition) Witchduck Road Phase II (UCI -Design) Partially Funded Lynnhaven Parkway Phase XI (Legacy -Acquisition) Laskin Road Phase I (Legacy -Acquisition) Elbow Road Extended Phase II (UCI -Acquisition) Indian River Road Phase VII (UCI -Acquisition) Holland Road Phase VI (Legacy-Acquisition) Laskin Road Phase II (UCI -Design) January 6, 2009 -5- CITY MANAGER `S BRIEFING ROADWAYPROGRAM-Update By State Code, VDOT has to fund maintenance, administration, and general expenses before they can fund any new construction. With the funding left for new construction, the "first bite at the apple " is to match any Federal Interstate Funds that are coming to the State and then their FY 09 Budget, which is approximately $355-MILLION. Then by formula, set by State Code, 40% of the remainder goes to the Primary Roadway System, 30% goes to the Urban Roadway System. The Urban Projects tend to be big Capacity Improvement Projects. The City is in the First Cities Program. Eventually, the City will be completely managing al of the Urban Projects. At the present time, approximately `half are still managed by the Virginia Department of Transportation. Urban Projects managed by the City are entitled UCI Projects. Birdneck Road Phase II • Four-lane highway from Southern Boulevard to General Booth Boulevard • VDOT managed project • Total Project Cost.• $49.5-MILLION • Fully funded • Currently in construction (60% Complete) • Construction scheduled to be complete in Spring 2011 Lynnhaven Parkway Phase IX • Six-lane highway from Holland Road to Lishelle Place • VDOT managed project • Total Project Cost: $49-MILLION • Fully funded • Currently 1 construction (30% Complete) • Construction scheduled to be complete in Summer 2011 Princess Anne Road/Kempsville Road Intersection • Relocate/Reconstruct intersection to 6-lanes • City managed project • Total Project Cost: $73-MILLION • Fully funded • Currently in site acquisition (25% complete) • Construction scheduled for Summer 2010 Witchduck Road Phase I • Six-lane highway from Princess Anne Road to I-264 • Total Project Cost: $27.5-MILLION • City managed project • Fully funded • Site Acquisition Complete • Construction scheduled for Summer 2010 January 6, 2009 -6- CITY MA NAGER `S BRIEFING ROADWAYPROGRAM-Dpdate Princess Anne Road Phase IV • Four-lane parkway from Dam Neck Road to Nimmo Parkway • VDOT managed project • Total Project Cost: $53-MILLION • Fully funded • Site Acquisition Complete • Construction scheduled for early 2010 Nimmo Parkway Phase V-A • Four-lane roadway from Princess Anne Road to General Booth Boulevard • VDOT managed project • Total Project Cost: $62-MILLION • Fully funded • Currently in site acquisition (75% complete) • Construction scheduled for early 2010 Witchduck Road Phase II • Six-lane highway from I-264 to Virginia Beach Boulevard • City managed project • Total Project Cost: $30-MILLION • Fully funded • Currently in design • Construction scheduled for Fall 2014 Lynnhaven Parkway Phase XI • Four-lane highway from Indian River Road to Centerville Turnpike • VDOT managed project • Total project Cost: $31.5-MILLION • Site Acquisition Completed • Construction not funded • Federalized Project/Approved NEPA document Laskin Road Phase 1 • Eight-lane highway from Republic Road to Winwood Drive and six-lane highway to Oriole Drive • VDOT managed project • Total Project Cost: $76-MILLION • Currently in site acquisition (95% Complete) • Construction not funded January 6, 2009 -7- CITY MANAGER `S BRIEFING ROADWAYPROGRAM-Dpdate Elbow Road Extended Phase II • Four-lane highway from Dam Neck Road (near the amphitheater) to Indian River Road • City managed project • Total Project Cost: $4.5-MILLION • Currently in site acquisition (10% Complete) • Construction not funded Indian River Road Phase VII • Four-lane highway from Lynnhaven Parkway to Elbow Road • City managed project • Total Project Cost.• $56.5-MILLION • Currently in site acquisition (10% Complete) • Interim safety improvement at the 3-way stop scheduled for construction in January 2010 • Construction of full project not funded Holland Road Phase VI • Four-lane highway from Dam Neck Rod to Nimmo Parkway • VDOT managed project • Total Project Cost.• $53-MILLION • Currently in site acquisition (75% Complete) • Construction no funded Laskin Road Phase II • Six-lane Highway from Oriole Drive to the 31S`/30`" Street split • City Managed project • Total Project Cost: $13.5-MILLION • Design start pending • Construction not funded VDOT URBAN PROGRAM • The FY 2004-09 VDOT Six-Year Improvement Plan (SYIP) provided $126.5- MILLIONin Urban Formula Funds in years 2004-09, an average of$21-MILLION annually • The FY 2009-14 VDOT Six-Year Improvement Plan (SYIP) provides $62.77- MILLION in Urban Formula Funds in years 2009-14, an average of $10.46- MILLIONannually. • From FY 2004-09 VDOT Six-Year Improvement Plan (SYIP), Urban Formula Funding has been reduced by just over 50%. • The City also provides funding for urban projects and is now a major funding partner providing $85. SS-MILLION in years 09-14. January 6, 2009 -8- CITY MANAGER `S BRIEFING ROADWAYPROGRAM-Update State Transportation Funding Reductions Continue • Urban Funding in the FY 2009-14 VDOT Six-Year Improvement Plan (SYIP) was already 44% less than in the FY 2008-13 Six-Year Improvement Plan (SYIP) • An additional 45% reduction in Urban Funding is expected to the FY2009-14 Six- Year Improvement Plan (SYIP) • January 7, 2009 VDOT Public Hearing on Revised FY 2009-14 Six-Year Improvement Plan (SYIP) Mr. Fowler displayed a Chart indicating the reduced VDOT Funding Scenario. With this reduction, Urban Formula Funding in the Six Year Improvement Plan (SYIP) will have been reduced by over $90-MILLIONfrom the FY2004-09 Six Year Improvement Plan. Impacts of Reductions Remain fully funded with no schedule impact Birdneck Road Phase II Lynnhaven Parkway Phase L~ Princess Anne Road/Kempsville Road Intersection Witchduck Road Phase I Princess Anne Road Phase IV Funding adjusted with schedule impact Nimmo Parkway Phase V-1 Construction delayed a minimum of 18 months (087/110 Funding reduction with scheduled impact Witchduck Road Phase II Construction delayed beyond FY 14 Continued delay beyond FY l4 Lynnhaven Parkway Phase XI Elbow Road Phase II Laskin Road Phase I Laskin Road Phase II Holland Road Phase VI Indian River Road Phase VII January 6, 2009 -9- CITY MANAGER `S BRIEFING ROADWAYPROGRAM-Update Possible Courses of Action (COA) in response to Urban Program Funding Reductions COA 1: Adjusted Urban Program A 45% reduction in Urban Formula Fund is $28,250,550 This reduces the combined VDOT/City FY2009-14 FUNDING for Urban Formula Projects form $148, 335, 245 to $120, 084, 695 Retains top five (S) priorities Birdneck Road Phase II Princess Anne Road Phase IV Princess Anne Road/ Kempsville Road Intersection Witchduck Road Phase I Lynnhaven Parkway Phase IX Projects Affected Nimmo Parkway Phase V-A -Construction delayed a minimum of I S months (8/22) Witchduck Road Phase II -Delayed beyond the Six Year program Continued delay beyond FY 2004 Lynnhaven Parkway Phase XI Holland Road Phase VI Laskin Road Phase I Laskin Road Phase II Elbow Road Phase II Indian River Road Phase VII COA2: Reallocation of Funding from other projects within the CIP Consider reallocating funds from Non-Urban Program projects to Urban Program projects Possible Candidates for reallocation of programmed funding to Urban Projects include: First Colonial/Virginia Beach Boulevard (Complete Site Acquisition) Princess Anne Road. Phase VII (Complete Site Acquisition) Seaborad Road (Complete Utility Relocation) Lynnhaven/International Intersection (Complete Utility Relocation) Pembroke Area Transportation Improvements (Do not start) Baker Road Extended (Complete Site Acquisition) Buckner Boulevard Extended (Do not Construct) Constitution Drive Extended (Do not Construct) Laskin Road Gateway Phase 1 A (Do not start) Lesner Bridge Replacement (Complete 30% Design and NEPA Document) Shore Drive Corridor Improvements, Phases 11, III and IV (Complete Design) SEPG (Partial site acquisition) January 6, 2009 -10- CITY MANAGER `S BRIEFING ROADWAYPROGRAM-Update COA3: Replace VDOT Urban Reductions with Local Revenues Total: $ 128,250,550 FY 2009: $ 5, 412,150 FY 2010 $ S, 020, 650 Nimmo Parkway Phase V-A FY2011 $ 4,867,200 Fully Funded FY 2012 $ 4, 869, 000 FY 2013 $ 4, 639, 950 Witchduck Road Phase II FY2014 $ 3,441,600 Recommendation CDA 1: Accept the Adjusted Urban Program Coordinate with the Virginia Department of Transportation (VDOT) to align State and City funding on the City's priority projects Urban Formula Funding Economic Stimulus funding Urban Program - "Ready to Go "Project Candidates Princess Anne Road/Kempsville Road Intersection) Princess Anne Road Phase IV Nimmo Parkway Phase V-A Witchduck Roda Phase I Lynnhaven Parkway Phase XI Laskin Road Phase I Holland Road Phase VI January 6, 2009 -11- ADJOURNMENT Mayor William D. Sessoms, Jr. DECLARED the City Council Meeting ADJOURNED at 5:14 P.M. Sandy Madis , CMC Deputy Ciry Clerk II th Hodge mith, MMC City Clerk City of Virginia Beach Virginia January 6, 2009