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Home My WebLink AboutJUNE 5, 2012 WORKSHOP MINUTESCITY OF VIRGINIA BEACH "COMMUNITY FOR A LIFETIME" CITY COUNCIL MAYOR WlLLIAMD. SESSOMS, JR., At-Lm•ge VICE MAYOR LOUIS R. JONES, Bavside - District 4 GLENN R. DAV/S, Rose Hn[l - District 3 WILLIAM R. DeSTEPH, At-Lm-ge HARRY E. D/EZEL, Kenipsville - District 2 ROBERT M. DYER, Centerville - District 1 BARBARA M. HENLEY, H'incess Airne - District 7 JOHN D. MOSS, At-Lm•ge JOHN E. UHRlN, BencG - District 6 ROSEMARY WILSON, At-Large JAMES L. WOOD, Lvauihnven -District 5 CITY COUNCIL APPOINTEES C/TY MANAGER - JAMES K. SPORE CITYATTORNEY- MARKD. STILES CITYASSESSOR - JERALD D. BANAGAN CITYAUDITOR - LYNDON S. REMlAS CITY CLERK - RUTH HODGES FRASER, MMC CITY COUNCIL WORKSHOP AGENDA OS JUNE 2012 1. CITY COUNCIL BRIEFING - Conference Room - A. SHARED SERVICES PROJECT Dana Dickens, President - Hampton Roads Partnership II. CITY MANAGER'S BRIEFING CITYHALL BU/LD. 2401 COURTHOUSE DFi VlRGINlA BEACH, VIRGINIA 234564 PHONE: (757) 385-s FAX (757) 385-_' E-MAIL: crycncl@vbgov. 4:00 PM A. URANIUM MINING IMPACT STUDY Tom Leahy, Director - Public Utilities -1- June S, 2012 Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S WORKSHOP in the City Council Conference Room, Tuesday, June S, 2012, at 4: 00 P.M. Council Members Present.• Glenn R. Davis, William R. Dyer, Barbara M. Henley, Mayor William D James L. Wood Council Members Absent: None VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia Sessoms, "Bill " DeSteph, Harry E. Diezel, Robert M. Vice Mayor Louis R. Jones, John D. Moss, Jr., John E. Uhrin, Rosemary Wilson and June 5, 2012 -z- MAYOR SESSOMS STATEMENT PATRIOTIC FESTIVAL 4: 00 P.M. Mayor Sessoms advised this past weekend the City hosted the Patriotic Festival and the Blue Angels also performed. It was a wonderful weekend for the City. Staff did a suburb job moving people and the FAA Employee working with the Blue Angels advised Mayor Sessoms he had never worked with a Police Department anywhere across the country as good as Virginia Beach. It was a great weekend for local businesses. Admiral Harvey attended on Sunday and was so excited by what he saw he has asked that the Blue Angels make this a yearly event. The Citizens and the Military are tied at the hip and it is nice to see support for each other. June 5, 2012 -3- CITY MANA GER'S BRIEFING URANIUMMINING IMPACT STUDY 4: 03 P.M. Mayor Sessoms welcomed Tom Leahy, Director - Public Utilities. Mr. Leahy expressed his appreciation to City Council for the opportuniry to provide this update to the Uranium Mining Impact Study, which is made a part of this record. Mr. Leahy advised the City has interest due to the Communities and Water intakes downstream of the proposed Uranium Mine and former mining leases in the Roanoke River Basin. A pipeline supplies drinking water from Lake Gaston to Virginia Beach, Chesapeake, Norfolk and Hampton Roads. The process has changed substantially since Phase I, reducing the cubic yards mined, but a higher concentration of uranium. Less than half of the tailing would be returned to the mine shaft, as they are now proposing deep shaft mining versus the earlier open pit mining. It is important to note, Virginia Uranium is not bound by any plan, statement or intentions made, as the future is unknown. 3-'/z years ago, City Council passed a Resolution opposing Uranium Mining, unless it could be demonstrated to a reasonable degree of certainty that no significant release of radioactive sediments would move downstream. Four studies have been used to educate people about this project: two (2) economic studies, the National Academies of Sciences (NAS) Study, and Virginia Beach/Michael Baker Engineers Study. The two economic studies had different basis on approach but similar conclusions. Summing-up both economic studies, approximately 1, 000 jobs created with $I50-Million of economic impact in and around the region for 20 to 35 years. However, there would be moderate and measurable air, water and soil contamination and impacts close to the facility. Also, with one large or several small accidents/spills, it would significantly reverse the economic impact, even if no serious harm to people or environment occurred. The NAS Study confirmed significant impacts, long-term environmental impacts considering Virginia's extreme natural events. The study advised a rigorous and sustainable program for the mining, milling and disposing of the tailings. Also, we were advised the company must have a culture and philosophy embedded in the program to remain in compliance with regulations. The study also identified Virginia has no experience with uranium mining and the Nuclear Regulation Commission has no experience in uranium mining in the type of climate of Virginia. Virginia Beach/Michael Baker Study is a computer simulation of downstream water quality impacts from a theoretical catastrophic breach of a, single, above grade, uranium mine tailings disposal cell. The only valid question raised is the above-grade vs below-grade tailings disposal argument. The threat to surface June S, 2012 -4- CITY MANA GER'S BRIEFING URANIUMMINING IMPACT STUDY (Continued) water will be dramatically reduced if the tailings are stored below grade. The model does not simulate how or why a disposal cell might fail; however, the worst case scenario would be for a single, above grade cell failure on the Banister River. The event is unlikely and one that technology and regulations should prevent. However, technology and regulators are not perfect and examples are provided in the attached Briefing. The Study's Model assumes the release of a little less than 3/ of a million cubic yards of tailings would be released from a catastrophic breach of an above-grade tailings disposal cell. The results showed 10-20% of radioactivity remains in the water and flows downstream, thru Kerr and Lake Gaston. 80-90% settles in the river and reservoir beds, mostly in the Banister River. Radioactivity in the sediments is a far more significant and longeY-term environmental problem than in the water column. Virginia Beach would shut off the intake. The bottom line is the criteria in the Resolution adopted by the City Council in 2008 have not been met. The recommendation is for the City to update and reaffirm its opposition to uranium mining in Virginia. Mayor Sessoms expressed his appreciation to Mr. Leahy and all of those on this project for their work. June S, 2012 6/5/2012' , 6/5/2012 6/5/2012 ? 6/5/2012 6/5/2012, 6/5/2012 6/5/2012 6/5/2012 9 6/5/2012 10 ?1? 6/5/2012 11 '% I 6/5/2012 12 6/5/2012, 13 6/5/2012 14 -5- CITY COUNCIL'S BRIEFING SHARED SERVICES PROJECT 4:59 P.M. Mayor Sessoms introduced and welcomed Dana Dickens, President - Hampton Roads Partnership. Mr. Dickens expressed his appreciation to City Council for the opportunity to provide this Briefing updating the Hampton Roads Partnership Service Sharing Pilot Project, which is made a part of this Yecord. City Manager Spore was instrumental in this Project. The goal of shared services is to reduce the cost of service by sharing delivery, identify and foster oppoYtunities for improving services and establish basis for futuYe sharing, well after the project is over. The guiding principle is anything that comes out of this project must be of equal or greater service capability. Mr. Dickens introduced Jerry Newfarmer, who will provide more details on this project. Mayor Sessoms welcomed Mr. NewfarmeY. Mr. Newfarmer expressed his appreciation to City Council for their support of this project. This project is an extraordinary effort with three (3) cities working together and is an example of wonderful leadership from the partnerships from the private sector and elected/appointed officials that made this project possible. The project approach and work plan started with 113 service options that was narrowed to 40 - SO potentials, and ended with thirteen (13) recommendations to proceed with implementation. The project results and estimated annual operations savings are included in the attached Briefing. Some of the recommendations are very simple to implement while others will take some time. For instance, building permit applications be the same for all three (3) cities. The implementation planning analysis has not been conducted; however, Mr. Newfarmer feels the target deadline for implementation of these projects should be approximately 18-24 months. The next step is to begin with implementation. All three elected bodies will receive this same Briefing. The Steering Committee has agreed to oversee the implementation of this project. Mayor Sessoms expressed his appreciation to everyone that has worked diligently on this project. June 5, 2012 Report on Shared Service Alternatives Management Partners June 2012 • Project goals ¦ Reduce the cost of service by sharing delivery ¦ Identify and foster opportunities for improving services ¦ Establish basis for future sharing, well after project is over • Key success factors ¦ Strong, well-structured leadership ¦ Balance sharing potential with individual city needs ¦ Identify specific services where cost of delivery can be reduced ¦ Anticipate implementation throughout the work ¦ Emphasize quality control planning in implementation Management Partners 2 ' Repetitive filtering cycles All City Services • Scan City services for sharing opportunities • Engage those responsible for service delivery 113 Service Options • Conduct a series of screenings to identify possible specific services ? • Analyze selected services ¦ Identify shared service approach 40-50 Potentials ¦ Estimate costs and benefits • Assess implementation difficulty d • Frequent review by City management an 13 Recommendations staff • Steering Committee Leadership: review and , feedback Management Partners MGM. Emergency Communications* $2,500,000 $2,700,000 Pot[eeTcaI?i?rt?,. . ? . _ . .: .. .: .. _ ?2;!D44=??0.. ?,........ . , ';: . $?,.,"i5U.?:. Fire Training $1,000,000 $1,200,000 Pcxl?C.SAeeial.U.6rts 3W?Q4T?{li?p;.::: 6.0 ; Elevator Inspection $350,000 $350,000 i4pp11G?t?t?rt5... , ,.;..,:., ;.s ,,; , ... . • . ...?. , K-K . . ..: ;; : ?: .:...: . . Sign Shops $200,000 $260,000 Heacry€qu?prt?ent5harang ..... ..:. . ... :: .. . ::.. ?iSf????: -Elil Health Insurence 10% of total program costs 20% of total progrem costs .,. . . :... . Information Technology $100,000 $250,000 ?uman SeTU?ces 3 luvenile Detention $100,000 $125,000 .#rttts__ . .. .. .. .:.::..... . :: ..... .;,::.. _ :- --...... p":. :,:.,.. _....;: . _ .:;_... !?'.:: Adult Detention -a -0- _ Management ' Additional City meetings to be held on alternatives Partners R?uick Hits • Sign Shops • Elevator Repair • Building Permit Applications Management Partners • Public Safety Training • PublicSafety Units • Heavy Equipment • Purchasing • Human Services • Juvenile Detention • Emergency ' Communicatib s • Health Insurence • Information 7echnology • Adult Detention s • Annual savings of $11.5 million to $15.1 million • Some unknown cost increments due to: ¦ New capital requirements such as enlarging the planned Chesapeake communications center • Other operational costs, such as the external administration of public safety training • Additional potential savings include: ¦ Substantial cost savings in employee health care and extended coordination of human services programs ¦ Reduced fire and police overtime costs ¦ Cost savings through reduced supplies and commodity pricing in a joint purchasing consortium • Reductions in long-term future capital costs Management Partners 6 • Report Results of Analysis Phase • Briefings with City leadership • Resolutions endorsing recommendations • Direction to staff to proceed with implementation planning • Briefings with leadership of corporate partners • Implement the Project • Consolidated implem@ntation plan ° R41es and schedulgs to be develaped for each component • Going forward ¦ Steering Committee to oversee implementation ¦ City staffs to work with consulting staffs to develop detailed implementation plans • Engagement with other Hampton Roads Partners is encouraged as appropriate Management Partners 7 Report on Shared Service Alternatives lune 2012 Management Partners Jerry Newfarmer jnewfarmer@managementpartners.com 513-861-5400 -6- ADD ON ITEM 5:41 P.M. Coutzcilman Moss distributed the attached draft Resolution accelerating the delivery of the City Manager's proposed Budget from March to January. He is hopeful this earlier date will allow City Council adequate time to review and discuss the Budget. This will allow the Citizens ample opportunity to provide feedback to ensure we are doing what is best for the Citizens. June S, 2012 REQUESTED BY COUNCILMEMBER MOSS 1 A RESOLUTION DIRECTING THE CITY MANAGER 2 TO DELIVER HIS PROPOSED BUDGET ON THE 3 FOURTH TUESDAY IN JANUARY 4 5 WHEREAS, the current budget process would be improved if City Council 6 and the community had additional time to fully digest the issues and priorities that 7 are part of the City Manager's proposed budget; and 8 9 WHEREAS, the current budget process would be improved if City Council 10 had additional time to engage the citizens in a discussion about the proposed 11 budget; and 12 13 WHEREAS, the City Council understands that an earlier delivery date for 14 the proposed budget will require flexibility to allow for adjustments, including 15 changes necessitated by actions of the General Assembly, which will be in 16 session, and the consideration of updated economic indicators such as monthly 17 sales data; and 18 19 WHEREAS, notwithstanding the need to make adjustments such as those 20 noted above, a proposed budget delivered on the fourth Tuesday in January 21 would provide for a more robust and thorough budget process. 22 23 NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE 24 CITY OF VIRGINIA BEACH, VIRGINIA: 25 26 That the City Manager is directed to present his proposed budget for fiscal 27 year 2014 on the fourth Tuesday in January. Adopted by the Council of the City of Virginia Beach, Virginia, on the day of , 2012. APPROVED AS TO LEGAL SUFFICIENCY: City Attorney's Office CA-12280 R-1 May 11, 2012 -7- ADJOURNMENT Mayor William D. Sessoms, Jr., DECLARED the City Council MeetingADJOURNED at 5:45 P.M. I . ? Amanda Finley-Barnes, ? MC Chief Deputy City Clerk Ru Hodges Fraser, MMC Ciry Clerk June S, 2012