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HomeMy WebLinkAboutJANUARY 27, 2015 MINUTES f CITY OF VIRGINIA BEACH "COMMUNITY FOR A LIFETIME" G11.41ABE-4C CITY COUNCIL 4 MAYOR WILLIAM D.SESSOMS,JR.,At-Large U ` % VICE MAYOR LOUIS R.JONES,Bayside-District 4 _ _ M BENJAMIN DAVENPORT—At Large ;','�'�,,___ ROBERT M.DYER,Centerville-District 1 . = s e BARBARA M.HENLEY,Princess Anne District 7 OUR'NA °" SHANNON DS KANE,Rose Hall—District 3 JOHN D.MOSS,At-Large AMELIA N.ROSS-HAMMOND,Kempsville-District 2 JOHN E.UHRIN,Beach—District 6 ROSEMARY WILSON,At-Large JAMES L. WOOD,Lvnnhaven-District 5 CITY HALL BUILDING 2401 COURTHOUSE DRIVE CITY COUNCIL APPOINTEES VIRGINIA BEACH, VIRGINIA 23456-8005 PHONE.•(757)385-4303 CITY MANAGER-JAMES K.SPORE FAX(757)385-5669 CITYATTORNEY- MARK D.STILES CITY ASSESSOR-JERALD D.BANAGAN E-MAIL:ctycncl@vbgov.com CITY AUDITOR- LYNDON S.REMIAS CITY CLERK- RUTH HODGES FRASER,MMC CITY COUNCIL WORKSHOP AGENDA 27 JANUARY 2015 I. CITY COUNCIL BRIEFING - Conference Room - 4:00 PM A. TAX RELIEF FOR THE ELDERLY and DISABLED TASK FORCE Michael Aschkenas,Member—Task Force II. CITY MANAGER'S BRIEFINGS A. HEALTH DEPARTMENT BABY CARE PROGRAM Dr. Heidi Kulberg, Director—Health Department B. ROAD PROGRAM UPDATE Phil Pullen, Transportation Management Engineer—Public Works C. INTERIM FINANCIAL STATEMENT Patricia Phillips, Director—Finance D. PENDING PLANNING ITEMS Jack Whitney, Director- Planning CITY OF VIRGINIA BEACH "COMMUNITY FOR A LIFETIME" �4GaPgct CITY COUNCIL 4 MAYOR WILLIAM D.SESSOMS,JR.,At-Large U ` .;_ 1 D VICE MAYOR LOUIS R.JONES,Bayside-District 4 M BENJAMIN DAVENPORT—At Large ROBERT M.DYER,Centerville-District 1 e Oi 4 BARBARA M.HENLEY,Princess Anne—District 7 OUR SHANNON DS KANE,Rose Hall—District 3 JOHN D.MOSS,At-Large AMELIA N.ROSS-HAMMOND,Kempsville-District 2 JOHN E.UHRIN,Beach District 6 ROSEMARY WILSON,At-Large JAMES L.WOOD,Lvnnhaven-District 5 CITY HALL BUILDING 2401 COURTHOUSE DRIVE CITY COUNCIL APPOINTEES VIRGINIA BEACH, VIRGINIA 23456-8005 CITY MANAGER-JAMES K.SPORE PHONE:(757)385-4303 CITY ATTORNEY- MARK D.STILES FAX(757)385-5669 CITY ASSESSOR-JERALD D.BANAGAN E-MAIL:ctycncl@vbgov.com CITY AUDITOR- LYNDON S.REMIAS CITY CLERK- RUTH HODGES FRASER,MMC CITY COUNCIL WORKSHOP AGENDA 27 JANUARY 2015 I. CITY COUNCIL BRIEFING - Conference Room- 4:00 PM A. TAX RELIEF FOR THE ELDERLY and DISABLED TASK FORCE Michael Aschkenas, Member—Task Force II. CITY MANAGER'S BRIEFINGS A. HEALTH DEPARTMENT BABY CARE PROGRAM Dr. Heidi Kulberg, Director—Health Department B. ROAD PROGRAM UPDATE Phil Pullen, Transportation Management Engineer—Public Works C. INTERIM FINANCIAL STATEMENT Patricia Phillips, Director—Finance D. PENDING PLANNING ITEMS Jack Whitney, Director- Planning -1- NLA B`e-N rr.A2-. £ LZ A <- `"r) P-j laky,- a;- ;: .. '-'-',X.::.,`14-` F „X;ft,.Atx14.1 VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia January 27, 2015 Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S WORKSHOP in the City Council Conference Room, Tuesday, January 27, 2015, at 4:00 P.M. Council Members Present: M. Benjamin Davenport, Robert M Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Amelia N. Ross-Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Absent: None January 27, 2015 -2- CITY COUNCIL'S BRIEFING TAX RELIEF FOR THE ELDERLY and DISABLED TASK FORCE 4:00 P.M. Mayor Sessoms welcomed Michael Aschkenas, a member of the Taskforce. Mr. Aschkenas expressed his appreciation to City Council for their continued support: Report of the Tax Relief for the Elderly and Disabled Taskforce Briefing January 27,2015 The Taskforce began meeting in October and met every month in order to make the recommendation to City Council. Mr. Aschkenas expressed his gratitude to the tremendous support provided by Staff Taskforce Members: e�Michael Aschkenas .Lee McDaniel ':-John Eason <u Rosemarie Morehead ff=Ira Agracola(Ad Hoc Adviosor) Barbara Henley(City Council Liaison) ,,.Staff Support:Phil Kellam,Eric Schmudde, Dana Harmeryer,Catheryn Whitesell,Crystal Featherston,Kevin Chatellier January 27, 2015 -3- CITY COUNCIL'S BRIEFING TAX RELIEF FOR THE ELDERLY and DISABLED TASK FORCE (Continued) Below is the Program's Goal: Program & To assist qualified Virginia Beach homeowners who are at least 65 years of age or are totally and permanently disabled,with their real estate taxes in an effort to help mitigate financial hardships while being conscious of the overall cost of the program to the City and remaining taxpayers. Pa st Studies: 1998 Review-- 4, At that time the programs maximum income limit to receive 100%relief of real estate taxes was$13,000 with a net asset limit of$70,000. There were 1,865 participants at that point and the program's annual cost was $1.6 million. Staff recommended that the maximum income threshold and the net asset limit for the freeze program only be increased to$30,000 and$80,000 respectively to allow some relief to the elderly who did not meet the lower exemption program limits while controlling rising costs. January 27, 2015 -4- CITY COUNCIL'S BRIEFING TAX RELIEF FOR THE ELDERLY and DISABLED TASK FORCE (Continued) The last study conducted by the City was in 2003. Councilman Moss served on that Taskforce: vast 2003 Taskforce Review.This fourteen member taskforce recommended that the City: • Adopt the maximum State Income and Net Asset limits which were$52,000 and$195,000 respectively. • The City set the maximum income threshold for 100%relief at 50%of the Maximum Income Limit in the program or$26,000. • Implement a phasing of relief for incomes greater than$26,000 by establishing four brackets for reducing the percentage of abatement until it reaches no relief at$52,000. • Eliminate the 8%interest charge on the deferral program. • And to implement the recommended changes in a phased manner,but no longer than five years. • At that point there were 2,852 participants in the programs and an annual cost of$2.9 million. The Program has been on "auto pilot"for the past twelve (12)years. Currently, the City offers three (3) tax relief options: Current it is Beach Programs: ='Tax Exemption-a portion of the applicants'real estate tax bill is permanently forgiven by the City based on income qualifications that are tiered in increments of 20%,40%,60%,80%and up to a full exemption of 100%. -Tax Freeze—The applicant may opt to freeze their real estate tax bill at the amount assessed in the fiscal year in which the taxpayer initially applies and qualifies for the freeze option of the tax relief program.The applicants'bill is then protected from future rate changes or increases in assessments.In the event the tax payer becomes disqualified,any subsequent application for exemption by the applicant will be treated as the initial application for purposes of determining the amount of the tax freeze. Tax Deferral—The applicant may opt to have 100%of the real estate tax bill deferred until a change in ownership of the residence occurs at which point the total accrued tax bill is due.There is no interest charged on the deferred amounts. .'All three programs use a net worth of less than$350,000 excluding the home and 10 acres of land. January 27, 2015 1 -5- TAxCREIDTLIYSIAECBFOLUFENODCRITL'SB TAHSEKEFRILOEDRFECIRLENGY and (Continued) Below is the comparison to other programs offered in the surrounding cities: . --pms in HamP .ten r,rrpprison to Rmgr- ' '.. . . ...• • •i•Lii ritiatii e %j Beech - News 4'ortsmotith Suffolk Yes7s..'!!...::,!: Yes...4r4tfignty!!1twiiiintoretilo$440,1441mogittimmt-ftqzp Ti:,9i, p,--AAtV-,4, 0 Yes $48,009 -7-.7:Lidnrtmaot!Ez:.;,ivRun,TdBailogamHr-stTriiksiq,:,:Ls2g4f,AA,,,,,:„,„,,,,, Nt1::::,'!piliFialitiiCSIEVIRitellgiliiiiiiiiiiiitil:MISINMENtalowegtoj"'"'''''''"'' No No Yes No :„.,,,,,,„„2„,,,,,,, Oa 1,1_,C44,7NYes altYes Yes n/a smaitaanatat---- $0-$50,000$62 000 $350,:),00003.0.",:,,,, No Yes,x,,, :yes ,. j.IM. ,11WASIEFil! $44,001- ,1MPIY4111-a j77111t7161ENTORIIRGIalanii*NOthigEMR )14140411414tiMmilp,•:,!Iiigitglij07111E0-1t:,;..6tittiMiiktiltiOCTRIMEt!liahRIPM'N'''''''''' 8 111,7r7;Agmpallgq.a19 2,655 46k49:!B:MVfr?,!i::HitORAE'HIH''':':':'':'''''''''''''' 7„ 1,697 1 i 7 .., 116 3.515 853 .........--.....„,...............--............-------.,..---„,..—...,_ „.......,........„......„..................-,....................--.....--....... • ......—,-F--nn'''16.V.PjUtti2BNWIP4Hajgtl***IMMM""''m"""-- ra11240441ML....sW"f9WafelWVARIEN404Uiii.OWI"a......."--- ,„,..vtthtit MeM , 1.7.7100161„...-A.,„—-- ''ZgegitIMAIRtit.Pt iiit*--•.-- FrsliggiWakign040g--------- As the population grows older and older, the participation in the program continues to increase: Virginia Beach ProgramDare1 patun - Totai I -. .,ts Enrolled by Fissa,Year ----a------,,„._ • ...„..----------.--- 9000 • •••••• 7,2334444 3000 6,408 ....• . 805 0052 - 8:61 8,230, 1000 1388 • 5420,..3•93- 6000 „6--- 6003 4000 1000 1000 1000 2010 2014 2013 2010 2011 2012 0 2907 2008 2096 January 27, 2015 -6- CITY COUNCIL'S BRIEFING TAX RELIEF FOR THE ELDERLY and DISABLED TASK FORCE (Continued) Over the past nine (9)years, the program costs have increased over 100%. It is important to note, the City/Schools Revenue Sharing Formula does not include the lost revenue from the program. Should this lost revenue be included, the Schools would receive approximately$5-Million less from the City: inia Beach gray. rostt TOTAL COST OF PROGRAM BY FISCAL YEAR 518000,000 $15,855,913 $16,232,641 $15,773,135 515,427,682 $15,325,935 $15,202,622 515000.000 _ $34,725,032`meg $14,052,328 r''� 514,000,000 6- 512,000 000 512,000,000 512,783,101 ' $12,803,561 $9.730,137 I 510,000,000 .r`� 65 00 0 '00 0 $6,220, -r The City/School Revenue Sharing Formula does not include $6.000,000 ' the lost revenue from this program.If it did Schools would 54,000,000 receive nearly$5 million less from the City. $2,000,000 $ 2006 2007 2008 2009 2010 2011 2012 2033 2014 2015 Although residential assessments declined, the participation in the program continued to increase: Change dei tial Assessments: Average Change In Assessed Value of Single Family Residential 2,ir2 22 2'73 zo 7;0 11.5 31:5 1.' i 14'ri 2000 2061 2C,02 2003 2004 2005 2006 2007 2008 2003 e'T: ' 4 015 72.3X 5.0% -5.7% lows January 27, 2015 -7- CITY COUNCIL'S BRIEFING TAX RELIEF FOR THE ELDERLY and DISABLED TASK FORCE (Continued) Below are the maximum income thresholds for the City: Vi%inia Beach Maximumincome k. 100%`'` $22,600 $27,800 $34,000 $46,000 $47,100 Same Same Same Same Same $48,009 80% $24,800 $30,200 $36,900 $50,000 $51,200 Same Same Same Same Same $52,188 60% $26,800 $32,700 $40,000 $54,000 $5$0A::?Same Same Same Same Same $56,367 40% $28,800 $35,100 $42,900 $58,000.:>$59,409 Same Same Same Same Same $60,546 20% $30,900. $37,700'. $46,100 $62,o0 $63,450 Same Same Same Same Same $64,675 Freeze/ 45,400 $52,000 $52,000 $62400 $63,450 Same $67,000 Same Same Same $68,293 Deferral 52,000 $52,000 $52,000 $6400 $63,450 $67,000 $68,293 Net E/F=$179,500 All Programs Sam Same Same Same Same Same Same Same Worth D=$195,000 D=$200,000 $350,000 '' ?•,In 2005 City Council adopted a policy of increasing the -Zirirne thresholds by the average change in single family hbeie values,but during the recession as home values dropped the thresholds did not also decrease. Below are the recommendations: Recommendations: 1 Establish a goal for the program:To assist qualified Virginia Beach homeowners who are at least 65 years of age or are totally and permanently disabled,with their real estate taxes in an effort to help mitigate financial hardships while being conscious of the overall cost of the program to the City and remaining taxpayers. 2. Eliminate the deferral program due to its extremely low utilization and higher administrative costs in having to maintain tax liens on the property and collect the taxes due at some future date.Also,the State Code limits the amount of deferral that receives priority lien status to 10% of the home's value(Va.Code§58.1-3216),and the same statute requires any deferred taxes above the 10%to be inferior to all other recorded liens. A person turning 65 years of age can expect to live an additional 19.3 years(AARP). 3. Appoint a citizen Taskforce to review the program every three years and make recommendations for adjustments to the City Council for consideration January 27, 2015 -8- CITY COUNCIL'S BRIEFING TAX RELIEF FOR THE ELDERLY and DISABLED TASK FORCE (Continued) Recommendations: The maximum income threshold of$38,670 for 100% 4. Suggested Change to Income Thresholds relief is where it would have been had the city decreased thresholds with the decline in home values ,., a.Exemption Program Current ':-torapostli �..,; $0-$48,009 5,722 $0—$38668:2; , 083 a .„ ) 174. $48,009-$52,188 484 $38,669—$41,668 446 r ( $52,188-$56,367 428 $41,669—$44,668 r. 463 Se $56,367-$60,546 350 $44,669—$47,668 480 $60,546-$64,675 206 $47,669-$50,668 375 Frfeffe*ISM $0-$68,293 46 $0-$68,293 1,355 b. `...15.r.11771:7617,-.,,..w.1 $0-$68,293 13 Not offered $68,293 $68,293. Other iterris for Possible City Council The City Council can exclude certain types of income from being counted as income to determine eligibility.For example,income from an IRA/401 type accounts could be excluded.These accounts currently counts as an asset under Net Assets,but as a homeowner draws funds from this account it currently then counts as income.In the past,this situation has resulted in a participant's income increasing to the point where they were no longer eligible for their current level of relief. If the City Council wishes to retain the deferral program consider reestablishing an interest rate charge on the amount being deferred.Up until FY 2003,the city did assign an interest rate of 8%on the amount of taxes being deferred.The amount deferred and the accumulated interest would then be due upon sale of the dwelling.The City Council could link the interest rate to the interest received on City Investments. January 27, 2015 -9- CITY COUNCIL'S BRIEFING TAX RELIEF FOR THE ELDERLY and DISABLED TASK FORCE (Continued) The program costs are approximately 3%of the Real Estate Tax Rate: Since 2006,participation(including veterans)in this program has grown by 79.1%while the cost has grown by 144.4%. The total cost of real estate tax relief in the current fiscal year is$15.2 million or the equivalent of over three cents on the real estate tax rate. -t^ The Taskforce feels that the recommendations bring the program into a more sustainable position for the long run,but recommends a periodic review. �a< Everyone who is currently in the program can remain,though potentially a number of persons in the program would be at lower levels of relief. If Taskforce Recommendations are adopted the cost of the program would drop by$3.3 million. Mayor Sessoms expressed his appreciation to the Taskforce for the tremendous job in reviewing the program and offering recommendations. January 27, 2015 -10- CITY MANAGER'S BRIEFING HEALTH DEPARTMENT BABY C4:40PARE PROGRAM P.M. Mayor Sessoms welcomed Dr. Heidi Kulberg, Director — Department of Public Health. Dor Kulberg expressed her appreciation to City Council for their continued support. She is excited to bring this opportunity to the City for consideration: Baby Care for Virginia Beach ,-;'-...1__, :r;:ii'.;:''::--iilliez.-1"v i' Dr.Heidi A.Kulberg,Director,Virginia Beach Dept.of Public Health Although the City has been successful in reducing the number of infant mortalities, until the number is zero, there is always room for improvement: Virginia Beach Birth Outcomes .: s� -.- 2008-2012 ea �IYok P " i n..: —1 fa Mortality r:7,0,,,,,„,::;., :,.� g•In •Overall:5.53-7.00/1000live •Afr.American:8.09-13.23 Lowfht ii ✓ •Overall:BirthWeig6.9-8.5% r 44,; 3 er •Afr.American:11.3-13.7% Prematurity •Overall:5.31-6.75% •Afr.American:7.45-9.77% .Teen birth rate •Overall:4.82-6.78% •Afr.American:8.76-12.5% January 27, 2015 -11- CITY MANAGER'S BRIEFING HEALTH DEPARTMENT BABY CARE PROGRAM (Continued) The Baby Care Program is a holistic approach/outcomes oriented program to ensure the parents and children in the City are receiving the support system and services needed: Baby Care Program • Nurse directed case management • Home visiting • Prenatal—2 years of age • Holistic approach = ' < • Outcomes oriented • Work with other service providers Baby Care Outcomes • Infant Mortality rate by 67% ¶; • Low birth weight rate by 18% — Extremely low birth weight by 78% • I Prematurity rate by 8% — Extreme prematurity by 67% • $891,252 — Potential cost savings over the 5-years for these 278 cases January 27, 2015 -12- CITY MANAGER'S BRIEFING HEALTH DEPARTMENT BABY CARE PROGRAM (Continued) Below is the proposed Budget created, with the help of both the Human Resources and Management Services Departments. Importantly, the Department acknowledges the FTE's are tied directly to the City continuing to receive the Grant Funding and should that stop, so would those FTE's employment: Proposed budget PROPOSED VIRGINIA BEACH BABY CARE BUDGET Key points The grant provides$300,000 to cm lat tiRE DESCRIPTIONroTALCOST fully support the program EIMMEMEMff outreadr worker 20hrsIINEI DapE=.1PTWllnPoto-20 hnSI •Current grant is for three years ® with intention to continue based MRClinitammc HIMIIIP02140 Public Health Nurse Senior on outcomes of program 121 /251/211 . 11221 --- •No local match component EIMIMIIIIIsaeskro•....Se's 111111.13121 Comparable to Healthy Start •Five FTEs Travel Travel stat ONia Supplies&Println: 8000 Thank you ft h4 f,-;:. .., :4_ P- ,..,. ,..,.., ,,,, 1, :.,,,,,,i,...„,__..... ,,,,, , , i. , Mayor Sessoms expressed his appreciation to Dr. Kulberg for the work she and her entire Team are doing. 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O O }; C 0 N N O o -0 E 0 • ce ca Q v 1.1 .> N Q) �, u 0 V ._ .� op o 00 cn a 03 -;44; co trA en 4- 06 CO -Cr._ W C) Et Lt: H CD p O O) Lo , R, co cE 2 iii H O O cra 0 V � anal crd r.,• a C K I, A e 11 41. /AC is . r A*;;. 4,14• ! , .f . •.RIS, *�'•` a w 1 • 4 1 �. x II -14- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS 5:35 P.M. Mayor Sessoms welcomed Jack Whitney, Director—Planning Department. Mr. Whitney expressed his appreciation to City Council for their continued support: vB City 0f, Virginia Beach PLANNING ITEMS . February 3 and 17 City Council Meetings Mr. Whitney advised three (3) items are scheduled to be heard on February 3rd: FEBRUARY 3 MEETING BAYSIDE DISTRICT 1. Leonard M.Lyon(Enlargement and Relocation of a Nonconforming Use) 2. S.U.L.Tranquility(Modification of Proffers)/DEFERRED ON JANUARY 6 CITY OF VIRGINIA BEACH-AMENDMENTS 3. Transition Area Amendments to Comprehensive Plan/DEFERRED ON JANUARY 20 P .4Vi3 Virginia Beach January 27, 2015 1 11 -15- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) BAYSI DE �t"�;";:? ., Leonard A1.Lyon � . J `R$R; .s. LEE y As. Aio RAO l Lake Joyce R10 N. 4181 Lee Aveewe so sr.,..ay.aw•r Enlargameni s Conversion of a Nonconforming Use 3 m abs #st �"" S .1; r LEE '�AVEPtUE I � + °' ww rr e -. .-�+. 4 January 27, 2015 -16- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) Relevant Information • • The applicant is requesting approval of an enlargement and relocation of a nonconforming use. • There are two single-family dwellings located on the lot.City records indicate that both single-family homes were constructed in 1941,predating the adoption of the Zoning Ordinance. • The current Zoning Ordinance does not allow two single-family homes on one lot in the R-10 Residential District;thus,the use of the site for two dwelling units is nonconforming. • The applicant desires to construct additions to both homes and to relocate one of the homes towards the center of the site. • Theroposed scope of work includes adding living space to both single-family homes. • The applicant also proposes to move one of the dwellings from its current orientation parallel to the side lot lines to an orientation perpendicular to the side lot lines.The relocation will result in the two homes being centered on the lot,with the front of each house facet the't. . r. . 1\1. P0QP0rrcx+5E0 aOw ilcaa O i wxuvw „�xni ��•�- -OWEt.110010DE 001000 AMMON 114 D`NELLING T wilt PROPOS[0 4404),) 1 0001110) + & 6 January 27, 2015 -17- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) PROPOSED ADDITION PROPOSED GARGAGE ADDI'INJti 3T NORM FACING FACADE PERSPECTIVE DRAWING- PRIMARY DWELLING UNIT 7 • Relevant Information • Planning Commission does not review Nonconforming Use applications. Staff will provide the City Council with an evaluation of the request prior to the public hearing. January 27, 2015 -18- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) BAYSIDE .4.,,.0,—,.. I;,+ S1 1.Tranquility Lakes,L.L.C. RSD R R5D It' 41" B2 i R5D 4 y rc>4J� ��40 ;z R5D .. R5D BZ ; 9 ,,,..0SU TOt,57A'TIOLJ` 6r RD "^i F+ P m r ,f. ''. O 4. iii, 6ti ,OLF C • QURS 4 `'O;N kw 10 January 27, 2015 -19- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) R• elevant Information • • The City Council deferred this request on January 6 to allow time for the Council to review the proposed sale of a City-owned parcel that Is part of the development site. An ordinance pertaining to the sale of that property will be on the same agenda as this Item. • in 2010,the City Council approved a Use Permit for Senior Housing for this property,which was modified In 2012 to add"disabled persons with family members under the age of 62"as permitted residents in the facility. • The project has not yet been constructed,and it is now the Intent of the applicant to expand the scope of the project by incorporating into the development site a 6,500 square foot,City-owned parcel adjacent to Burton Station Road. • The addition of this parcel to the overall development site will allow the architectural design of the building currently allowed by the 2010 Use Permit to be modified such that it will be more consistent with the recommendations of the Burton Station SCA Plan. • The building will be placed on the site with the front facades adjacent to the roadways,which will contribute to the creation of the urban character that the Burton Station,,• Plan envisions for this area. •.,, s January 27, 2015 -20- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) ToWvllood1OGbM tobmunwlN IN oeykamN / TO ..xoW M.wtWr tnout�udhy N •aa Aol'oMI ( NM 13 I I 1 FRANOUILRV Ai TI IL LAKES BURTON STATION ROAD Ft EVATION 14 January 27, 2015 i f -21- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) Evaluation and Recommendation • • Planning Staff recommended approval with conditions. • By consent(10-0), the Planning Commission recommends approval with conditions. ■ There was no opposition. CITY OF VIRGINIA BEACH Ordinance to adopt amendments to Chapter 4 (Princess Anne&Transition Area)of the Policy Document of the Comprehensive Plan; and Ordinance to adopt amendments to Transition Area Design Guidelines and incorporate by reference into Comprehensive Plan. 16 January 27, 2015 -22- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) Relevant Information • On December 2,2014,the City Council adopted a Resolution referring to the Planning Commission the two amendments and directing the Planning Commission to transmit to the City Council its recommendation concerning the amendments no later than 60 days after the date of adoption of the Resolution. • In order to provide the City Council with a recommendation within the 60 days,the Planning Commission reviewed the amendments during its January 14,2015 public hearing.The commission recommended approval of the amendments with a number of revisions. • The commission's recommendation was transmitted to City Council for its January 20 public hearing.The City Council then deferred the amendments to the February 3 City Council meeting with directions pertaining to revisions that the Planning Commission had recommended. • ,� nir ti i�� a (l�iii dpi Mr. Whitney advised ten (10) items are scheduled to be heard on February 17`h: FEBRUARY 17 MEETING CITY OF VIRGINIA BEACH-AMENDMENTS i. Zoning Ordinance-'Craft Distilleries' BAY5IDE DISTRICT 2. Pembroke Square Assoc(Use Permit(Bowling Alley)) BEACH DISTRICT 3. Chesapeake Bay Distillery(Use Permit[Craft Distillery]) 4. United States Management(S ttial ExceQption for Altemative Compliance to the Form-Based Coded Request for Moor Entertainment Venue Signs(ArenaU CENTERVILLE DISTRICT 5. Alexandria Place,LLC(Conditional Change of Zoning) IYNNHAVEN DISTRICT 6. Richard&Judy Foster(Subdivision Variance) 7. BN Investors(Subdivision Variance) PRINCESS ANNE DISTRICT 8. NVR,Inc.(Modification of Proffers) 9. Virginia Beach Development Authority(Modification of Proffers) ROSE HALL DISTRICT 10. Monarch Properties,Inc.(Conditional Change of Zoning) rc.a Virginia Beach January 27, 2015 -23- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) CITY OF VIRGINIA BEACH Ordinance to Amend the City Zoning Ordinance Pertaining to Craft Distilleries and Craft Breweries I9 Relevant Information • • The General Assembly passed legislation In April 2014 that allows distilleries exhibiting certain characteristics to obtain"distillery store licenses from the Alcoholic Beverage Control Board (ABC Board). • Distillery stores must adhere to strict requirements for store operations,record-keeping, employee training,advertising,and inspections. • The ABC Board regulations also allow organized tasting events at the store,wherein customers may consume up to three,one-half ounce samples per tasting event per day. • The proposed amendments to the City Zoning Ordinance add the use of Craft Distilleries to the Zoning Ordinance,designate the zoning districts where the use Is permitted as a conditional use,and establish the standards and conditions for the use. • The proposed amendment also changes the definition of Craft Breweries by deleting the current prohibition in the Zoning Ordinance with regard to serving meals,and clarifying that such facilities are allowed to sell beverages for off-premises consumption. • Staff has received Inquiries from prospective craft brewery applicants Interested in establishing "brewpubs",which are a combination of a production brewery and a full service restaurant. Thus,the proposed amendment for Craft Breweries will allow an opportunity for those business plans to proceed through the submission of an application for a Use Permit. January 27, 2015 -24- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) Evaluation and Recommendation • • Planning Staff recommended approval. • By consent(11-0), the Planning Commission recommends approval. • There was no opposition. � i e�lia ili at i....6�° '� ,•t�i a n BAYSIDE v e 1,° Pembroke Stitare Asutciates.LLC 83 02 Ata S3 S. , 63 53 —' ,.. tee.. -' es CBC ... CBC CBC CBC _ VIRORiIq OEgCH YLVD Be: cac coc cec cBc� cae as .>rv.xw....e.....uw..ro..s..a..„,w.. CUA indoor Coccus.l Recfeateor,FAL., 22 January 27, 2015 -25- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) R041;S I U .' k G ,"e„ :444 :' IiC JIABEAc11_ ttL Vn 447 �9 Pembroke Square Associates 23 Relevant Information • • The applicant requests a Conditional Use Permit for an indoor recreation/ entertainment facility within Pembroke Mall.The principal recreational activity will be bowling. • The proposed facility,which operates under the name'Uptown Alley,' will be the business'third location in the United States. • The facility will consist of a total of 49,898 square feet of space,with 33,337 on the ground floor and 16,561 on a mezzanine level. • The recreation and entertainment to be offered at the facility includes the following: • Bowling lanes featuring high-definition projection televisions,'state-of-the-art' scoring system,and gutter bumpers for beginners; • Billiard tables; • Arcade game area featuring interactive and high-tech games; • Retail prize store; • Dining area,including restaurant and bar facilities; • Entertainment area for live music and sporting event viewing on large-screen video. • All de. ' `` ill be within Pembroke Mall with the exception of impt he exterior entrances to the mall. January 27, 2015 -26- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) TARGET 1� 1 1 v:,,. j .` VA.AA ;mM1JN WXF KOHL'S 25 E _ a 4 10, 26 January 27, 2015 i -27- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) Evaluation and Recommendation • Planning Staff recommended approval with conditions. • By consent(11-0), the Planning Commission recommends approval with conditions. • There was no opposition. BEACH `slap"^ Chesapeake[lar[)istillerr.1.1( OR i ry , \--,:s R s, , OR tr r.l y S.',11141,941,s OR \oR M u,dNa ba x Al2 ' a 70-75 '' , #1Al2 aft , nuENue R s,h y, I ' R5 • RSS �.r —.,,.b,...a-w....,..,.w cuv.crarc c;rrnr.�v 28 January 27, 2015 -28- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) \tit F"' _ :iii:, ' 1,\ t-n •`. s 'v•aaa ytia AVE. 29 Relevant Information • The applicant is requesting a Conditional Use Permit for a craft distillery. • The interior of the existing building will be renovated to create separate production and retail spaces. • The applicant will operate the craft distillery In accordance with the new Zoning Ordinance regulations for craft distilleries as well as the regulations of the ABC Board. • The distilled spirits produced at the distillery will be sold for off- premises consumption.There will also be strictly monitored tasting events on the premises. • The applicant worked with the Resort Beach Civic League to address concerns regarding the appropriateness of the site for the proposed use. The civic league voted to support the application,and recommended several conditions for the Use Permit.Of those,staff Included with the Use Permit those that are directly related to the proposed land use and are enfo. ;-, under the provisions of the Zoning Ordinance. January 27, 2015 -29- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) �. Icf— I- !E E i ` v i 31 January 27, 2015 -30- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) Evaluation and Recommendation • Planning Staff recommended approval with conditions. • By consent(11-0), the Planning Commission recommends approval with conditions. • There was no opposition. BEACH 'I1,' a•? I.nit eti States Management,LLC 517,4,117, itoots,TE 264 lig. .: 75 d8 �'.. 7©-75 dB Ldn�.- .' OR PI `A� �' baa , p� tv ,.. ,/ OR OR i � s - ,. �R p. w r .a:w v"-,1...r).j0/i- "4p).i ii1a1: ^% Al2 +�, r i+�. c+d+•+4�..m�w..P�.� A/terrtative Compfiance 34 January 27, 2015 _31- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) 'c`.ti.e' �„w vktaweW , w' • x' rr - B vp � t �eri Relevant Information • • The applicant is requesting a Special Exception for Alternative Compliance to the Oceanfront Resort(OR)District Form-Based Code(FBC).The Special Exception Is necessary to allow development of a multi-purpose arena with associated uses. • The majority of the site for the arena Is located on a'Gateway 1 Street Frontage,' as defined by the FBC.Like all of the various FBC Street Frontages,Gateway 1 has specific regulations pertaining to'Building Type,'dimensional requirements,and permitted land uses. • The arena,being typical of modern arena design,does not meet many of the re�ulatlons provided In the FBC for development on a site with Gateway 1 Street Frontage.Thus,approvalby the City Council of a Special Exception for Alternative Compliance to those regulations Is necessaryfor the project to proceed. • The applicant Is also requesting approval of'Major Entertainment Venue 04E16 Signs,'which are allowed by the FBC with approval by the City Council. • The MEV signs will consist of two roadside signs located within the boundary of the site and adjacent to rights-of-way in order to provide the public with easy access to event and communis information.In addition,one video display is propose or the,arena plaza area. ;�� ,,I SS t January 27, 2015 1 -32- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) ' ,. ., , ',;',.. '.. ',,,,,:',9.4 ',,"\i.,"//.1‘"':.'' it::":"--7.-''.''.:4:4W.:r!', ' mr 1 �i .7r �F".. a a -' a �'_=. -7;77,-,..7,:‘r •37 38 January 27, 2015 -33- Il CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) • Evaluation and Recommendation • The Planning Commission will consider these requests during its February 1 1 public hearing. CENTERWIILE +fig, I Alexandria Place,L.L.C.clu H.4V 7 ,;�,,,IiSD'' �� "`RSR�.J�` 15D , Sc; R5D t' RR ''4,',' �c \A * R5D y + v r�+aa s' rL..so...>.'''''' Conditional Zoning Change lrorn It to Conditional b-2-0` 40 January 27, 2015 -34- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) s �r�,,,,yr ami s,+ ,tw :..• - ,,rv,a* 6o • • 'y ,„,1,,,,,, ! 41 Relevant Information • • The applicant requests a Change of Zoning from A-12 to Conditional A-24 for the purpose of adding a 24-unit apartment building to the site. • The density resulting from the addition of the 24 units is 13.6 units per acre,which is Just above the maximum allowable density for the site under the existing A-12 zoning(12 units per acre). • The means of addressing that Increase would typically be a rezoning of the property to A-18, which allows 18 units per acre. • In this case,however,the addition of the building and 28 new parking spaces to the property results in 57 percent lot coverage,which Is 7 percent above the maximum allowed In the A-18 District. • The existence of a 100-foot wide Dominion Virginia Power easement on the site reduces the amount of property that can be counted towards overall density and lot coverage.Thus,while the lot coverage,by definition of the Zoning Ordinance,is high,the actual lot coverage is lower if the easement was Included. • If the site was not impacted by the easement,the lot coverage would be 46 percent,which is below the maximum permitted by not only the A-24 District but also by the A-18 District. • Based on this,the applicant is requesting the change to Conditional A-24 Apartment District. January 27, 2015 -35- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) ”11.0.4 MOWN 0111143 Ikfaf �a�HN.a=kax«, 11 r Ia.T Y uaw xoon 0118 ma a.R*4 nuwoaxo.-n I Ruusa,..uNm *mum ins'....wmi,.w • RNmP xMO�Gan a1R M19 Bp1n�I fM 4.03 ipo�1 R�91iM rw:nNlu� n��'Wnx ZONING EXHIBIT �8 arnnraR no xs w��.r yNpgq�wr xmr eola.N ax-.A NAGNOLN CIV.SE MARINENTS Qrt.PeaM lROVEMENf INC a tnge1:w,a> WN NRGINg BEACVI,VIHGINU Exxuwe,sw40.u�e!Sue LbnVxlvn f #74,w n°00a, si.m�.aoso .niczm vM 0 ._. _ _ Nmnw¢.x aaaa awls Ri nn a...auwa khl o( G��{7 .wn mow+>4 4 112 ,A+ :44.4 11 II �� ( 111 PROPOSED NEW APARTMENT BUILDING n-4674 ,iyt MAGNOU,CHASE APMTMENTS,NRGINIA BFACH,NRGINU 1 1;ri, 44 January 27, 2015 -36- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) Evaluation and Recommendation • Planning Staff recommended approval as proffered. • By consent(11-0), the Planning Commission recommends approval as proffered. • There was no opposition. LYNNHAVEN ki i,,j-./ Richard S.& Judy I..foster R4 4 Lyn haven Bay R40 f sG R40 R40 Au R4tr D ? ui R4 uwmwAww.n.up.,.5'w.eFmo.. Suh,YivrSion Varrantx to Stltion 4.4 jd/ 46 January 27, 2015 -37- CITY MANAGERPENDINGPLANN'S BRIEFINGITEMS (ContinueId) NG 4.4.,I .- ', ....,,1,i..., 4 i car= .. L -. 47 • Relevant Information • The applicant requests a variance from the requirement In Section 4.4(b)of the Subdivision Regulations that requires all lots to meet the applicabie requirements of the Zoning Ordinance. • ow1d • TheThe applicantsapplicants nown two desirelots toof subdivid.21eacres theantwo lots2.66 foracres.the purpose of creating a third lot. • The proposed subdivision,however,will result in the creation of two iots that do not meet the 125-foot minimum lot width requirement for the R-40 Residential District. • The existing lot;djacent to Lynnhaven Bay is connected to Eagle Nest Point by a portion of the lthat is approximately 40 feet In width and 270 feet in length. • To provide direaccess on Eagle Nest Point for the proposed third lot,the 40 feet will be equalty divided between the new lot and the existing lot,which will reduce the lot width of the two lots. • The proposed lots meet all of the other requirements of the R-40 District. ���t iii� � 't 7 ^« i ( fr*G,tt January 27, 2015 II -38- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) T r Proposed Lot lA `��..e ,1, 4 1 � �`� � .7.- i d'.SRm.-stump I ...w s,...,...,... it— -/--'-----A. y r � pueedlotl9 / <7-,�, 1,. �e o" _ � ®. Proposed lot SC \my :,, :-.✓ .w.a. N Richard S.&Judy L. Foster 49 . 1— � pt' S 4 t i .yk�A Richard S.&Judy L Foster SO January 27, 2015 j -39- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) Evaluation and Recommendation • Planning Staff recommended approval with conditions. • By consent(11-0), the Planning Commission recommends approval with conditions. • There was no opposition. LYNNHAVBN IIIEs6. BH IBS estor ,Inc. Al2 n '4 R20 \' R15 � er',,.n. i 8 , ' P20 9 R20 R15 '. 1Rornto20 02 'YR12 Y ,,R75. vmmY.ae c�.rro..n.uw.,pw.y...r,mw,n. 3v6diviaipn Vusiun<a!0 3rc(ion d.6.(4j 52 January 27, 2015 -40- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) R Qa. O mLL K � SpUtNP��U rJh9c ro �""°, -w °"a 53 Relevant Information • • The applicant desires to subdivide a 1.64-acre parcel,zoned R-20 Residential,into three lots. • One of the proposed lots will front on Covey Street.The other two lots will front on Llndsley Drive. • The lot on Covey Street meets all the requirements for the R-20 District; therefore,it Is not part of this request. • The lots that front on Lindsley Drive,however,do not meet the minimum lot width requirement of 100 feet for the R-20 Residential District.One lot has 89.11 feet of frontage and the other has 90.16 feet of frontage. • Since the lots do not meet the 100-foot requirement,the applicant Is requesting a variance to Section 4.4(b)of the Subdivision Regulations, which requires that subdivisions meet all the requirements of the Zoning Ordinance. January 27, 2015 -41- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) 55 x t p 81TE: 1• .0' P. i' xrasr >n'R \ LOCA�TIONr 1�MP • Fes-* Y \\ -1, \\ '\ •` _►RDJEC,T DATA Y _ rr � Er}}!L'Stl - •� r w �eC1"S 1. -. IMPnt EDRIN 9 IJNDSI.SY.Jw:rtms K mx x wa. Itxr mown x mmiv.w r �.t .t • r .._ ....... rrr r n 56 January 27, 2015 -42- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) Evaluation and Recommendation • Planning Staff recommended approval with conditions. • By consent(11-0), the Planning Commission recommends approval with conditions. • There was no opposition at the public hearing; however, there were several letters / emails submitted to staff expressing opposition. � N PRINESS ANNE lark,'.u.l3 NVR.Inc. AG2 AG2 0,. 82 62 R15 iiiir. litllorko 444 R10 'stAG1 R20 AG2'- • 't` R10'.:. Iii.i:...:: .: ate- 65-7(l r.t ,ztrt- • ` ;R20 - Rio* 58 January 27, 2015 -43- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) QEt 59 Relevant Information •• The applicant requests approval of a modification of Proffer 3 of a Conditional Change of Zoning approved In 2006. • In 2013,City Council approved a modification of the proffers of the 2006 zoning change pertaining to the exterior building materials,as the applicant,NVR,Inc.,Is not the original home builder that participated in the 2006 proposal. • The existing Proffer 3 states that approximately 42.6 acres or 59.5 percent of the property must be set aside as open space.As the applicant's proposed homes are larger than those of the original builder,slight increases in lot size are necessary, which impacts the amount of open space. • The proposal Increases the size of 40 of the 71 lots each by an average of 1,325 square feet. • The increase in lot sizes results in a reduction in the overall open space to 40.70 acres,a reduction of 1.2 acres. • The resulting percent of open space area on the site will be 56.8,as compared to the existing 59.5 percent. January 27, 2015 -44— CITY MANAGER'S BRIEFING PENDING(CoPLANNING ITEMS ntinued) N r; . o ::: ,,-1-', 4 n&. t i1 f( p P .k ..'., .,,... . , k .. , )42,1,0 4 p f '4„. ., w$rs1► 0-FER 01 At C . M •a� SNISAR 4 ` �{ 6 s, I , M 22 t;a1� _.. 61 ..... � �.«. Munden Farms �� 11,„ � F. 111[1_ — > ° :"`,�. om,� n„- '^ � km 62 January 27, 2015 -45- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) Evaluation and Recommendation • Planning Staff recommended approval as proffered. • By consent(11-0), the Planning Commission recommends approval as proffered. • There was no opposition. PRINCESS ANNE i1A>b 10.11I 10.11 Virginia Beach Bevel()tment Authority 11" AG1 b•. AG2 >75dBIdo It" AG2 r • z,4° �zYta . �yQ 0°oti RStS' y� ate. , � f B2" id q �441117214? � ' 70-75 dB 1(1n �! - h l.Sxis R5'L�rs�, ,. Egg n ondigogPmff•gt Opm Sgo•Pro* „r '..Wu'ifivafiuri vi Gonrlitlona 64 January 27, 2015 -46- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) 0fi n 4q F ro Cs ��, too 65 R• elevant Information • • The applicant is requesting a modification of the proffers of the Conditional Zoning Agreement for Corporate Landing.Those proffers date from 1988,and were modified In 1989,1993,and 1996.The requested modification pertains to the Green Flash Brewery. • The regulatory tools associated with the proffers Include a land use map that Indicates the location of'districts'and'Design Criteria*that provides the use, dimensional,and design regulations for each of the'districts.' • The location of the Green Flash Brewery Company is located within a R&D district. The proposed development Is consistent with the applicable use,dimensional,and design regulations proffered for the site,with the exception of the following: • A 20-foot minimum yard setback is required between the parking lot and the wall of the proposed building.The site plan shows only 7 feet between the wall and the parking lot, as the applicant is attempting to save several mature trees at the southeastern corner of the building. • The maximum allowable height In the R&D Is 35 feet.Due to the requirements of the beer processing fermentation tanks,the applicant's plan shows that an additional 5 feet In height is needed,for a maximum height of 40 feet. January 27, 2015 I —47— CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) " h4 >„,:i(:" E ""'' '---< 4:4' y' f,1-,-,— ?`Aad 1 �A S _r ..@ , 4i I �} �i`�L�y y b:.x. i t+ 1,....-1,....4.-'.,:;,---- , .k+a4+"'- —_ i a0. �" s .-lf x ti f 1 Y n { q�q�' jj ..» ti cp qi lhNuv�m ) s..: 4t v .'.w 67 l' I �is L 1t S ' ,Y, ; .1 . 68 January 27, 2015 -48- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) Evaluation and Recommendation • • Planning Staff recommended approval with conditions. • By consent(10-0), the Planning Commission recommends approval with conditions. • There was no opposition. ROSE HALL ti.�o Monarch Properties,Int. N, t,.� r# YKDiA AG2. 45-7I/(If?Lr" � r5 rz . R50 ° Nab Area,-4' ti 'Pc - AP 2 - -7 d7$ r R¢? r...w.m c.w...»ai...n.•zr...r.,w» Zentnp Cnanga from R SD Ros.nns.to CondAronei O e 70 January 27, 2015 -49- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) -11114100. % �� � tom•- ��� � O ase �� R SF T Q F # A �� ., 71 Relevant Information • The applicant requests a Change of Zoning from R-5D Residential District to Conditional 0-1 Office District in order to construct a one- story,15,494 square foot medical office building. • There is an existing 66-foot wide Dominion Virginia Power easement on the property,severely impacting the development potential of the site. No permanent structures or trees taller than 10 feet high are permitted in the easement.The site plan shows the parking spaces under the existing power lines in the easement and the building towards the northern property line. • As required by the Zoning Ordinance,a Category I buffer is depicted between the proposed building and the existing dwellings to the north. • The proposed building will be one-story(limited in height to 35 feet), composed of storefront windows and vertical architectural accents. January 27, 2015 -50- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) ROSEMONT MEDICAL OFFICE c sc ,,.::::• .••::, -. 1. . ' Cr' 7 M SA.I C. 73 y sr s .. a ROSEMONI MEDICAL OFFICE ......-. t U- in 74 January 27, 2015 -51- CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) Evaluation and Recommendation • Planning Staff recommended approval a proffered. • By consent(11-0), the Planning Commission recommends approval as proffered. • There was opposition. waa �, Mayor Sessoms expressed his appreciation to Mr. Whitney for his work. Mayor Sessoms advised due to time constraints, the presentation regarding the Interim Financial Statement will be rescheduled to February 3, 2015. January 27, 2015 -52- ADJOURNMENT Mayor William D. Sessoms,Jr., DECLARED the City Council Meeting ADJOURNED at 5:50 P.M. Pit‘i edji- C manda Finley-Barnes, CM Chief Deputy City Clerk <111111 R odges Fraser, MMC City Clerk January 27, 2015