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Home My WebLink AboutAPRIL 12, 2016 WOKSHOP MINUTES -1- �r3:, 8c, ' 4'64,V) 4"V v �f � a°'S l M cfgq�4 Q��&laQ,�y4 S►YV ou. 000 VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia April 12, 2016 Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S WORKSHOP in the City Council Conference Room, Tuesday, April 12, 2016, at 2:30 P.M. Council Members Present: M. Benjamin Davenport, Robert M. Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Amelia N. Ross-Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Absent: None April 12, 2016 -2- ADD ON Mayor Sessoms advised Council Lady Henley asked if Beaches and Waterways Commission could study "Event Homes"throughout the City. Mayor Sessoms asked Tom Fraim, Chair of the Commission, and he agreed. This will allow the issue to be looked at City-wide and not just in Sandbridge. Also, Councilman Uhrin advised he will be bringing the attached Ordinance for City Council to consider at the April 19, 2016, Formal Session. April 12, 2016 REQUESTED BY COUNCILMEMBER UHRIN 1 AN ORDINANCE TO AMEND SECTION 21-359 OF THE 2 CITY CODE REGARDING PARKING PERMITS IN THE 3 RESORT PERMIT AREA AND TO MAKE RELATED 4 ADJUSTMENTS TO REVENUES 5 6 SECTION AMENDED: § 21-359 7 8 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VIRGINIA 9 BEACH, VIRGINIA: 10 11 1. That Section 21-359 of the City Code is hereby amended and reordained, to read 12 as follows: 13 14 Sec. 21-359. - Fees. 15 16 Fees required under this Division shall be set in an amount to be determined by 17 the City Manager or his designee. as follows: 18 19 - - - - -- - -- - - •• - -_ - _ _ .. 20 issued for a single residence, and five dollars ($5.00) for each additional 21 permit. No more than four (4) residential parking permits shall be i-sued 22 per year per residence. 23 24 - e -- •' -- - - •-• -- - ;. 9." . 25 26 - - - . . ---- _. e_ - - •• - __ . :. 9.9 . 27 28 (d) For an annual or replacement guest permit, two dollars ($2.00). No more 29 - - - - - - - - •• - - - - - - - - - . 30 31 (e) For a temporary guest permit, no fee. No more than ten (10) temporary 32 guest permits shall be issued per week per residence. The city's parking 33 systems management office may consider requests for more than ten (10) 34 temporary guest permits per week per residence on a case-by-case basis. 35 36 2. That the City Manager is directed to reduce revenues and expenditures in the 37 FY2015-16 Operating Budget to reflect a reduction in monthly business parking permit 38 fees from $20.00 to $10.00. 39 40 3. That the revenue projection for FY2016-17 reflect a reduction in monthly 41 business parking fees from $20.00 to $10.00. 42 43 Adopted by the City Council of the City of Virginia Beach, Virginia, on this 44 day of , 2016. APPROVED AS TO LEGAL SUFFICIENCY: yP•ih City Attorney's Office CA13728/R-1/April 11, 2016 -3- CITY MANAGER'S BRIEFINGS TOURISM DEVELOPMENT FINANCING PROGRAM(TDFP) 2:33 P.M. Mayor Sessoms welcomed Doug Smith, Deputy City Manager. Mr. Smith expressed his appreciation to City Council for their continued support of this Project: City Council Workshop April 12. 2016 Below is the overview of today's presentation: Presentation Overview Tourism Development Financing Program (TDFP) Legislation and Ordinances Local Process 27u' Street Hotel/Retail Project Project Description Evaluation Industry Input City Manager Assessment & Recommendations April 12, 2016 -4- CITY MANAGER'S BRIEFINGS TOURISM DEVELOPMENT FINANCING PROGRAM(TDFP) (Continued) Below is the Policy adopted by City Council on March 13, 2012, with the amendment of November 17, 2015,for projects with a funding gap of 20-30%.• Council Adopted Policy Project Rerjuirements Retaus, pprcved Capital tment M rec,uuerrients. and meets some all of Taxable sales (:.1 r4 the rollo.r-� g Increases year-round app a n:estr e rt abs. .ht m emplo,r, n! Crew cnn "m of t>)hull-time Fills a toss void cOU 1a 'obs Located in the tourism zone Proven pnvate financing gap Redr p� ;Dng dw=ding orfa,iNt. or Avoids additional puh;-c investment Is premr fila brans gap Below are the roles of the Government relating to the Tourism Development Financing Program: TDFP Governmental Roles City Council adopts ordinance based upon The transformative rest rg Resort Area Strategic Action Plar RASAP;def ler le The projects gap financing but for incent :e need Virginia Beach Development Authority(VBDA) Creates the performance agreements financial mechanism Executes the performance agreement State V7C -ides Cty in crafting stronge t apr�isation f n;'e. V .�rn<r RE Sir a .r,A rrr,,city 1VRA sent r v canhn' arrangement Calth of Vr ' 1non April 12, 2016 -5- CITY MANAGER'S BRIEFINGS TOURISM DEVELOPMENT FINANCING PROGRAM(TDFP) (Continued) Below is the Local Process in following the Policy: Local TDFP Process Following Policy Below is an overview of the 27`x'Street Hotel/Retail Project: 27th Street Hotel/Retail Project Steps taken to date Project Overview Staff Analysis: Application merits consideration Review Consistency with RASAP Historical Impact of Changing Resort Evaluation Industry feedback April 12, 2016 -6- CITY MANAGER'S BRIEFINGS TOURISM DEVELOPMENT FINANCING PROGRAM(TDFP) (Continued) Below are the steps taken to-date regarding the 27"`Street Hotel/Retail Project Proposal: Steps taken to date June 15, 2015 SGA receives 27 Street Hotel/Retail Project Proposal January 12. 2016 CC Presentation January 19. 2016 VBDA Deferral request Virginia Tourism Corporation (VTC) Letters January 22 February 18 February 26 January 26. 2016 City Council Moratorium Continued evaluation of financing and constructions costs Gathered Industry feedback Met with Virginia Tourism Corporation The redevelopment demolition is key to this Policy: 27th Street Hotel/Retail Project New Development 27 Street Hotei Retail Project 156 rooms Retail/Restaurants Atlantic Avenue 19,000 sf Pacific Avenue mixed-use garage 8.000 sf Parking Garage 448 spaces Redevelopment Demolition Seagull Motel on the Beach(built 1972) 51 rooms Sunshine Inn 48 rooms Seaside Motel (built 1967) 46 rooms Dairy Queen April 12, 2016 9 -7- CITY MANAGER'S BRIEFINGS TOURISM DEVELOPMENT FINANCING PROGRAM(TDFP) (Continued) 27t" Street Hotel/Retail Project • 210-300 FTE jobs and 50 seasonal • 156 rooms • Hyatt indicates will be best Hyatt House - Upscale according to STR - Custom interior design Single load design - 19 story high rise - Oversized suites - 2/3 have kitchenettes - Higher level materials in rooms t • Hyatt brand ,'if°" - ;:iii,' • Introduces a new loyalty program r0i 1.',-.M „tl 27th Street Hotel/Retail Project • 19,000 sf • Specialty retail shops h ��• Y "` • Signature restaurants • n ,„ {i • Generates year-round �p 04 economic activity ""e,.„__,/ ;___„•.••,.-- • Branded "Hyatt Connexion" April 12, 2016 -8- CITY MANAGER'S BRIEFINGS TOURISM DEVELOPMENT FINANCING PROGRAM(TDFP) (Continued) Below is an overview of the Pacific Avenue Mixed-Use Garage: Pacific Ave Mixed-Use Garage • H • =tot Mt t 'owl :: MIL ---1111111L, No . � ; 111 ,,, • 8 000 sf of retail • —9 stories • -148 part. g spaces • ( O&P.1 • 100—20u spaces public • Addresses Pacific Ave aesthetics The Resort Area Strategic Action Plan includes the following: Resort Area Strategic Action Plan (RASAP) The RASAP seeks to encourage redevelopment that shifts more hotel product to higher levels of STR rating such as 'Upper Upscale and "Upscale" that will not only produce more hotel tax revenue to the City but also attract a higher income visitor who is willing to pay for a better product April 12, 2016 -9- CITY MANAGER'S BRIEFINGS TOURISM DEVELOPMENT FINANCING PROGRAM(TDFP) (Continued) 27th Street Hotel/Retail Project Evaluation: RASAP Goals 27th Street Hyatt RASAP Development House/Connexion Enhance.xeual access to the S nr,i8ion to upgrade 27t1r. Street oceanfront connector Provide additional higher �9 story oversized extended stay qualrty hotels suites replacing three aged Continue to focus on achieving products Year Round Resort eases local acts qty and Create great distracts with attracts longer off-season stays distinctive identes Hyatt Connexion Concentrate retail 27.000 of of hgh end reta l and national restaurants Below is the historical impact of changing the Resort Area: Historical Impact of Changing Resort Area • Ovnr Last 10 years 1 upper upscale ane 2 upscale hotels have Seen aridr.d to the resort area.w nr n ore it vclopnu�nt of oldr i r tx.ctivs • Dunnq tluat tines.Average Daily Rates ADRI leave increased pnmanly ax a result of an increase in upper upscale and upscale rooms • From 2Ur 6 to 2013.Hotel Revenues in c:rsed in rho rips .rte anri upp<,.r r pscolr.ioonrs dv 46.9 .and.,36.7 r i...ctivciy. ADRs m u,�a•d rA:nnq the same period by 18 3- and 14_ -DR s also increased for al'. ratvgnrs S. • 2014 ADRs were 5161 18 for upper upscale and 8 t 33 82 for upscale hotels ADR s for other hotels were less but still increased • Hotel tax revenue for the C tv vi FY ' :ns 527.8 million in o a 33 n nose sinr 2006.miler total r, m oighr,stayed hurt the game:31 2.1 million. • Visitors Ncarly Halt Id7 t of visitors111,r-Ana n ra�tbovr Stn(ih.rip from 37' in 2000. Ovetail has incroavrmd 2 April 12, 2016 -10- CITY MANAGER'S BRIEFINGS TOURISM DEVELOPMENT FINANCING PROGRAM(TDFP) (Continued) Below is the criteria evaluation for the 27th Street Hotel/Retail Project: 27th Street Hotel/Retail Project TDFP Criteria Evaluation Criteria Yes/No Comment l-11010)0m iptlal Inv- 1111,,1 of:.0011 Rrovida,t i.able sales>Sir 1 annu:i1i. Yes Innr,ase0,1r r�twin nil Inyment Yrs r '_. F ills a(1011,1,0 rrev ur ,ii isnt t.1ni kt t ay I'I;in The issue , Is located tit Ute Iounsnr/one Ye:. ass kedevelot, vitlnt I E r upscah I .,tel Yes .:art sI I s,.cin Includes sh ucturud parhin0 Yoa Concentriteil Ketal Yes Streetsc+pt a�I`os nu nts 27th i,nnector Y:s Finance fl to I n vale I_+teal the HI neral Ycs need To qualify for 30%gap incentive P7.tnnun rca/star im, dnretrt nl�;lrSi Yos !-'U( At least 50 fill tone FTEs Ops i•,.I ❑. nwtels Is a ptemri rr n„II of hNs a brat d rrtth Yes I hstl' Below is the analysis performed by Patty Phillips, Finance—Director: 27th Street Hotel/Retail Project : Gap and 30-Year Estimated Fiscal Impact* Simple NPV Q(4! Developer Q( Dever Net Fiscal Impact $72.4 $92.4 $365 $465 (before 1%Remittance of Sales Tax) 1%General Sales Tax (9.1) (13.1) (4.8) (7.0) Net Fiscal impact $63.3 $79.3 $33.7 $39.5 Total Gap is$23 million:NPV of City share estimated between 54.8-57 M paid in annual grants over 30 years from 1%local sales tax generated by the project. If sales projections not received.then less would be granted. No direct outlay of funds by the City. • April 12, 2016 -11- CITY MANAGER'S BRIEFINGS TOURISM DEVELOPMENT FINANCING PROGRAM(TDFP) (Continued) Hyatt Evaluation: Positive Local Impact (per annum) Old Hotels 1 Dairy Hyatt House I Retail Queen Total rooms 145 156 Total retail square feet 1,100 sf 27,000 sf Annual sales $2.9 million $17.6 to$26.6 minion Taxes RE,Personal $146,000 $550,000 Property Sales&Occupancy $325,000 $1.3 to$1.9 million Employment 75-100 210-300+50 seasonal Public Parking 0 100—200 spaces Not, 1,a state s lies in' Staff has met with the Hotel industry and below is an overview of their feedback: Hotel Association Feedback Does not 'fill tourism deficiency (void) Does not have a 'positive impact on local business community" Existing, comparable hotels w/o incentive Inflated. inefficient construction costs Hyatt brand "flag- can go away Hyatt reservations/rewards program "vastly overvalued" April 12, 2016 i I I -12- CITY MANAGER'S BRIEFINGS TOURISM DEVELOPMENT FINANCING PROGRAM(TDFP) (Continued) Hotel Association Feedback Gives an unfair competitive advantage over existing hotels Already well under construction Parking Would open floodgates for subsidized redevelopment. Completely unrealistic revenue projections City Manager Hansen provided a copy of the City Council Policy: City Manager Assessment Paragraph.1 3 Prerequis tes Tximm f.l,�rkatiny Plan.Tlir,Ri�SHP satisfaa this C r n I acloptud TrItri,ffi Z.rncr Drmu `�/ Dc F ,pr.�r shor fati in p1(1Jr.rt 1U11(.i" "(.ntud key Fonar r Dire( Paragraph 52 Evaluation 1.11f 10 C.1 Ti‘rrblo.salq,of+51 Cl p[;r year Iec r(;ases year round en�ploynu�nt F� Falk vrnd u�Toursin Ala ricehnq Plan s Loratr,d ci a Tounsn Zone S t ed f%.�i Gap`Enna n,�inrt! { protnnL ,irt r,i Ci� in.a�slincit April 12, 2016 -13- CITY MANAGER'S BRIEFINGS TOURISM DEVELOPMENT FINANCING PROGRAM(TDFP) (Continued) City Manager Assessment continued City Council Policy Paragraph 5-} Bnefings Can Cn incl pr .ids-d nft >>I direr. r :'lru y �._ hal n:nnt A,ith;ntw - , r slur;.I tr•ital Mayor req neeted expired City Counc-1 Poncy Parag� +ph 5 D .e'opmeot Perfc mance Agreement A(tr,r [J-clittmi , yy r.::n tt, u..d.;md Dr ..i iii P-001, tit, X Below are the City Manager's recommendations: City Manager Recommendations �,...-.1 , _... l 1. .,....�.... ., .,.... I.,.. _ ... April 12, 2016 -14- CITY MANAGER'S BRIEFINGS TOURISM DEVELOPMENT FINANCING PROGRAM(TDFP) (Continued) Council Discussion and Direction Mayor Sessoms thanked Mr. Smith and the entire Stafffor all of their hard work on this project. April 12, 2016 -15- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PLANNING 3:49 P.M. Mayor Sessoms welcomed Barry Frankenfield, Director - Planning. Mr. Frankenfield expressed his appreciation to City Council for their continued support of the Department: Planning& Community Development Planning & Community Development Budget Workshop - April 12, 2016 Barry Frankenfield Director Below is the Department Structure: Department Structure Comprehensive Planning(3.5) Current Planning&Zoning(18) Development Services Center(24) Environment&Sustainability(7) Planning Services(11) Permits&Inspections(50) SGA(15) April 12, 2016 -16- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PLANNING (Continued) Below is an overview of the Department's roles and responsibilities: A Little Bit of What We Do Issued more than 35,100 building permits and 96,000 inspections Over 2,900 plans submitted for review in Development Services Assisted more than 3,000 at our reception counters Zoning performed more than 41,100 inspections and issued more than 1,500 permits r Planning Commission/City Council heard 320 applications i 990,000 total vehicles parked and 16,000 parking tickets issued Below are significant ongoing efforts to improve efficiency, transparency and collaboration: Improving How We Do Business Significant ongoing effort to improve efficiency, transparency and collaboration Assessment survey,audit completed All positions audited Project teams working on process improvements Many adjustments to staff responsibilities Extensive training underway for customer service April 12, 2016 -17- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PLANNING (Continued) Below is the Department's FY2016-2017 proposed Operating Budget: Planning& Community Development Operating Budget Program Unit FY 15-16 FY 15-16 FY 16-17 FY 16-17 Change FV 16 Amended to Amended FTE Proposed FTE FY 17 Proposed Planning Services $1,467,877 10.0 $1,957,139 11.0 $489,262 33.3% E50 Programs& 735,307 7.0 789,727 7.0 $54,420 7.4% Boards Comprehensive 596,773 5.5 371,363 3.5 ($225,410) (37.8%) Manning Current Planning and 1,702,784 19.0 1,635,356 18.0 ($67,428) (4.0%) Zoning DSC 2,278,291 24.0 2,150,829 24.0 ($127,462) (5.6%) Bldg.Permits and 3,877,846 50.0 3,735,526 50.0 ($142,320) (3.7%) Inspections Strategic Growth 587,501 5.0 834,804 7.0 $247,303 42.1% Areas Transportation 6,775,666 2.0 7,412,884 2.0 $637,879 9.4% Planning Special Events 3,940,476 4.0 4,225,946 7.0 $285,870 7.2% Parking 5.435,298 9_0 5,224,$68 6.0 ($210,430) 3.9% TetaF 527,397,819 135.5 $hn4'n.442 135.5 090,623 9.436 The majority of the Department's expenditures are related to Operations: 351 FY 2016-17 Budget $7,183,999 25.4% $6,033,957 $455,171 21.3% 1.6% Revenue by Category or by Fund $5,214,501 18.4% $4,22, 14.9% $5,224,868 $672,373 $803,774 ■General City Support 18.4% 2.4%� 2.8% Planning Services Fees ■Parking Enterprise ''',.:) !";-''',n' ■Tourism Investment Fund Taxes,Fees&Transfers j " sx' ",; ■Water&Sewer Fund Transfert. a Mass Transit and Trolley Operations -)-',1':'„'''' Budget by Expense Category 111=1111100) = Personnel ■Operating Debt Service ■Reserves and Transfers April 12, 2016 -18- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PLANNING (Continued) Below is the Department's Significant Issues: Planning& Community Development Significant Issues Strategic Growth Areas Office and Parking Management Office will be part of the PCD,consolidating land use and transportation planning and related regulatory permitting (note:Special Events/Resort Management to CVB not reflected) Furthers plan development for the Interfacility Traffic Area Master Plan:$375,000 r Funds P&CD customer service areas office renovations on the first floor of the Operation Building:$350,000 Planning& Community Development Significant Issues r Supports HRT Mass Transit Operations:$6,351,497 and Trolley Mass Transit:$832,502 which include(s)increased service hours,annual accounting reconciliation,revenue shortages and rolling stock replacements Anticipates modest revenue increases due to associated planning and development activity A-We propose and in a future budget are looking forward to a major overhaul of the codes and ordinances that have grown clumsy and unruly over the years April 12, 2016 -19- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PLANNING (Continued) Looking Ahead r The merge with SGA and Parking will consolidate Planning/Zoning services Citywide r Changing how we think about what we do and how we do it P&CD significant effort to manage ongoing development to ensure it is safe,attractive and supports Council goals and initiatives We appreciate the support and direction we receive from City Council and all of the Boards and Commissions who dedicate their time and expertise to guide the growth and development of the City Mayor Sessoms expressed his appreciation to Mr. Frankenfleld and the entire Department for a job well done. Mayor Sessoms advised City Council would take a break and reconvene at 4:20 P.M. April 12, 2016 -20- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC UTILITIES 4:20 P.M. Mayor Sessoms recalled the City Council's Workshop to Order. Mayor Sessoms welcomed Robert S. Montague, Jr., Public Utilities —Interim Director. Mr. Montague expressed his appreciation to City Council for their continued support: s¢v+u: yf Z Public Utilities Budget Workshop April 12, 2016 Robert S. Montague, Jr. Interim Director Below is the Department's Mission: Mission Provide the highest quality and most reliable public water supply and wastewater collection services at the lowest practical cost. e "1111F7 t4 rimy „pa, April 12, 2016 111 -21- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC UTILITIES (Continued) �o�FRo� Water Quality in the News • Elevated lead levels in Flint,MI water system focused national attention on water quality and public health • Lead is regulated by the EPA with required testing since 1992 • Public Utilities has proactively complied with all testing requirements • Public Utilities implemented a low lead/no-lead specification for meters and fittings a full seven years before the EPA mandate took effect • Virginia Beach is fully compliant with all water quality standards • High quality and reliable water source • Commitment to maintaining infrastructure • Excellent treatment and distribution system management Below are the Department's Recent Accomplishments: Recent Accomplishments v$= Tc_: • Updated format of the City Services Bill implemented in April 2015 • 22%of our customers now participate in eBill • Recently implemented OneClick service for customers to initiate payment from eBill -' • Assumed Storm Water = account management in July 2015 to provide seamless v customer service • Completed Nimmo Water Tank April 12, 2016 II -22- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC UTILITIES (Continued) Below is the some of the Department's "Good News": Good News • Lowest charge for water supply in the region and one of the lowest for combined water and sanitary sewer charges • Two AAA and highest AA bond ratings • Consistently collect 99.5% of billed revenues • Regional leader in system performance and service response Better News No Rate Increases for FY 2017 Average monthly single-family residential bill at 6,000 gallons: Fiscal Year Water Supply Wastewater Total Water+ Collection Sewer 2011 $30.87 $19.53 $50.40 2012 $30.87 $22.12 $52.99 2013 $30.87 $24.86 $55.73 2014 $30.87 $27.76 $58.63 2015 $30.87 $30.81 $61.68 2016 $30.87 $30.81 $61.68 2017 $30.87 $30.81 $61.68 April 12, 2016 11 -23- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC UTILITIES (Continued) Below is the Department's FY2016-2017 proposed Operating Budget: Public Utilities Operating Budget FY 15-16 FY 15-16 FY 16-17 FY 16-17 Change FY 16 Program Unit Amended to FY 17 Amended FTE Proposed FTE Pro•osed Director's Office $458,522 3 $449,288 3 (9,234) -2.01% Engineering Division 9,968,465 88 10,420,897 88 452,432 4.54% Lake Gaston 3,346,966 0 3,300,000 0 (46,966) -1.40% Facilities Water Services 24,943,865 0 25,294,000 0 350,135 1.40% Contract Operations Division 31,077,260 257 30,102,554 253 (974,706) -3.14% Business Division 7,849,632 70 8,978,525 70 1,128,893 14.38% Debt Service 24,801,983 0 24,809,333 0 7,350 0.03% Retiree Health Care 1,304,954 0 1,933,341 0 628,387 48.15% &Reserves Transfers to Other J.6.930.132 Q 18.466.048 Q 1.535.916 9.07% Funds Total $120,681,779 418 $123,753,986 414 3,072,207 2.55% 7 Below is the Department's Expenditures: Public Utilities FY 2016-17 Expenditures .Contractual / -7 Services 7% Capital Outlay I 2% Internal Services Supplies and 3% Other Charges 6% April 12, 2016 I �I li -24- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC UTILITIES (Continued) Below is the Department's Revenues: Public Utilities FY 2016-17 Revenues li Transfers for Billing Support 1% Water and Sewer Miscellaneous Federal Interest Revenue Line Connections Reimbursement 2% 2% 1% Below are a few of the Department's Highlights: FY 2017 Budget Highlights • All current services were maintained and funded within current rates and existing revenues • No new debt issued; cash funding FY 2017 CIP- $32.4M • Continue to address aging infrastructure • Ensure compliance with regulatory mandates • Eliminates 4 FTE's in Operations Division • Allows for replacement of department's analog radios with digital-capable radios and equipment April 12, 2016 1 -25- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC UTILITIES (Continued) Questions? `iii , ` Aipai .0410.:u•,`4k: dai, ... ,. . Mayor Sessoms expressed his appreciation to Mr. Montague and the entire Department for a job well done. April 12, 2016 1 il 1 1 11 -26- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS 4:41 P.M. Mayor Sessoms welcomed Phil Davenport, Public Works — Director. Mr. Davenport expressed his appreciation to City Council for their continued support: Ott'' Public Works Budget Workshop April 12, 2016 Phillip A. Davenport :149467)4<1;:: te° A .,Q� Ae14117 4,.. 4.-.0 ,-..p. .p W P Below is an overview of today's Presentation; however, the last four are regarding the Capital Improvement Program (CIP)as those were previously presented to City Council: Presentation Overview • Operating Budget —General Fund — Fleet Management Internal Service Fund —Storm Water Utility Fund —Waste Management Enterprise Fund • Buildings CIP-briefed on March 1, 2016 • Storm Water CIP-briefed on March 8, 2016 • Coastal CIP-briefed on March 15, 2016 • Roadways CIP-briefed on March 15, 2016 April 12, 2016 1 II -27- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Below is the Department's FY2016-2017 proposed Operating Budget: Public Works Operating Budget Program FY 15-16 FY 15- FY16-17 FY 16-17 Change FY 16 Unit Amended 16 FTE Proposed FTE Amended to FY 17 Proposed General Fund $67,171,129 467.88 $65,118,700 447.88 $-2,052,429 -3.05% Waste Management $43,525,304 165 $44,893,885 157 $1,368,581 3.14% Fund ft4rmwMer $39,777,502 167 539,859,683 190 $82,181 0.2% I/My Fund City Garage ISF $13,290,237 78 $13,298,260 78 $8,023 0.1% Fund Fuel $6,550,504 0 $5,475,919 0 53,074,585 -16.4% Multimodal Transportation $25,562,348 0 $26,228,682 0 $666,334 2.6% SR Fund dplhl PrOlmt $285,426 3 51,139,647 8 5854,221 299.3% Fund/light Roll Other Funds $4,838,573 22 $5,016,964 22 $178,391 , 3.7% Total 003,002,023 902.88 $201,031,740 902.18 $34717 0.15% Below are the Department's Revenues: FY2016-17 Public Works Budget Revenues Revenue from Me federal Transfers from Other Revenue from Me Government funds CommonuealM 282,597 n,Ml,]58 90,958,100 e% 61,9% 20.37% S9eNh Pond Rnems 228,8]0 a.Lt% 'x city wgron �S zts33330 1052% Rea 4nfe 2499,066 12.18% Ii. �„y- Y � RuromoMk License 4tr, 10000 CM,BesferXrvWs ''* $y xofelRoom Tu 2,3]0,6)2 �.2�19 Lsex see Rom Lual Renun,nMeal Tav 2 569,269 Xurn3 129% 1,891,930 GF Support $21.1 million 11% 0901% Revenue and Fees $179.8 million 89% Total Budget $201,031,740 April 12, 2016 I II I I -28- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Below are the Department's Expenditures: FY2016-17 Public Works Budget Expenditures Transfers 23,810,1171 Reserves 12,1 Personnel 1),96;264 914 61,6511,603 31% OMMerrke 3,397,162 caeleA 3,633,2)) oper66ng .... 66,539,5311 Total Budget-$201,031,740 Below is a few of the Department's Accomplishments: Accomplishments Selected Completed Projects Selected Projects Under Construction in FY17 • Brigadoon Lakes 44,45,&47 Dredging($1.1M) • Green Run Neighborhood SW Pipe Rehab($2.8M) • Lake Dowdy Dam Spillway Repair($2400) • Glenwood Neighborhood SW Pipe Rehab($1.8M) • Sunnyside Drive Outfall Modification($600K) • Kempsville Recreation Center)$32.2M) • Human Service Withchduck Annex Renovation(SLUM) • Chesapeake Bay Aquarium Renovations($1.5M) • 8-2 Generator/ComIT Data Center UP5($7500) • Corporate Landing Improvements($1.AM) • Adam Thoroughgood House Visitor Center and ADA • Southern Canal Lead Ditch&Culvert Improvements Improvements($2.2M) (Crags Causeway,Head River Road&Indian Creek Road) • Housing Resource Center($30M) ($1.8M) • Indian River Road/Kempsville Road Intersection • Lawson Forest Drainage Improvements($400K) Improvements($19M) • Thoroughgood Drainage Improvements($1.6M) • Witchduck Road-Ph.II($60.6M) • Muddy Creek Road Culvert Improvements($720K) • Burton Station Ph.I&II($11M) • Corporate Landing Improvements($1.6M) • Cape Henry Tide Gates($1.BM) • Nimmo Parkway/George Mason Signal Improvements South Lake Holly Phase I&II($5.3M) ($O.SM) • Holland Road-Ph.VI($59.6M) • Princess Anne Road/Kempsville Road Intersection • Lerner Bridge)$119M) ($90M) • Woodstock Cove Shoreline Stabliziation($577K) • Lynnhaven Parkway-Ph.)(1($39.8M) • Bayville CreekDredging($710K) • Crab Creek Maintenance Dredging($233K) • Western Branch Lynnhaven River Maintenance Dredging ($.2M( April 12, 2016 -29- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) GENERAL FUND Below are the Expenditures from the General Fund: General Fund Expenditures [CATEGORY Pononnel NAME] $31,685,741 48.66% Opentin8 $33,388,232 51.27% Total Budget-$65,118,700 Total FTEs-447.88 April 12, 2016 II II -30- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) What do we do? • Operate and maintain the traffic signal system • Maintain streets • Dredge the Rudee Inlet and maintain navigational aides • Maintain bridges • Building maintenance • Program and project management of the City's Roadway,Coastal, and Building projects • Construction management and Inspections • Payment of utility bills Below are the General Fund trends: General Fund Trends • Increased demand for beach maintenance services to outlying residential beaches • Expansion of transportation fiber optic cable network to traffic signals and City facilities • Pavement resurfacing cycle is 28 years • Reorganization of the Facilities Management Group • Building Maintenance will assume the responsibility of providing custodial services to the Aquarium 10 April 12, 2016 I -31- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) General Fund Trends Paving maintenance $10M for FY17 I � ' m m m m o ° FY SY PISS FY 09 FY10 FY11 FY IS FY 13 FY 14 FY 19 FY IS FYI7 ° m =o Artorhl Lana Meas OColhatorlLoeal Lana Mlles Pavement Cycle In Yours 1, FLEET AND FUEL INTERNAL SERVICES FUNDS April 12, 2016 II -32- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Below are the expenses related to the Fleet and Fuel Funds: Fleet and Fuel Funds Capital Reserves Fuel Equipment& 0.81% 2996 Reserves 1% Opentin8 38% Personnel 31% Total Budget Fleet-$13,298,260 Total Budget Fuel-$ 5,475,919 Total FTEs 78 Fleet Facts +, e 78 FTEs • • • 10 Fleet Management shops t Wi_ • 3700 vehicles/equipment ( Titimp.F,•" • $67 per hour flat rate labor • 4.5 days average turnaround FY14 FY15 FY16(YTD) V k Orders 31,007 32468 15,539 Preventive 6,033 6,117 2,910 Maintenance Total 37,040 38,785 18,449 April 12, 2016 II ii -33- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Fuel Consumption Unleaded and Diesel Gallon Consumption 350 000 i 300 GOO 279,401 gallons zs0000 254,351 gallons xoo 000 1 150 000 100 CPO 50 OW vmo-wx<ma Dema 3.a ovrna od o<,rrxa imocrss ma Do-vrzs 3ma,vrss amoo-vns umo-ms meoo-rns I Total gallons consumed for FY15-2,353,859 15 Below are the Fleet Management Trends: Fleet Management Trends Price per gallon for FY17 budget-$2.0638 Unleaded and Diesel Average Monthly Fuel Cost 3s 2.5 —o—Unleaded , y-Diesel Unleaded-$1.0567 Diesel-$1.0894 o.s— April 12, 2016 II -34- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Fleet Asset Replacement Projected Backlog-$5.1 million funding 535.00 . $3000 $15.00 I 1520no - ------ - Projected Backlog-$18,137,738 -Projected Budget 515.00 • -Projected Backlog 510.00 $5.00 R13 ,. fY 1s FV1s H.H. H. Hao H21 Frn H. H. H. Fyn Fr, STORM WATER FUND 55 April 12, 2016 11 -35- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Below are the expenses related to the Stormwater Fund: Storm Water Fund ne PMerfuMe n:1=senb CIPTnmM Personnel '7.71 it loi39% nx Peet service CaPlbl F9ulpment 3% PPerenns 25% Total Budget-$39,859,683 Total FTEs-190 Below are the major components of the Program: Three Major Components Fully Integrated Water Flood Control Quality „AM:** . Operations& Maintenance April 12, 2016 1. -36- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Operations and Maintenance System has Multiple Components to Maintain: • 1200 miles Pipe • 160 miles Off Road Ditch • 450 miles Roadside Ditch • 15 Pump Stations • 776 Lakes to inspect;491 Lakes to maintain • 58 Dams/Spillways • Mosquito Control F Stormwater — Water Quality Surface Water Regulatory Compliance Division • Implements the City's Municipal Separate Storm Sewer System (MS4)Permit to ensure compliance — Manages compliance with the Chesapeake Bay Total Maximum Daily Load(TMDL)to reduce pollutants — Manages water quality monitoring • Administers compliance with the Virginia Stormwater Management ?~k Program(VSMP)for Public Works Engineering projects April 12, 2016 II -37- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Below is an overview of the Flood Control Program: Flood Control Crags Causeway • Evaluate existing pipe system capacities ''41,4 • Evaluate opportunities to improve existing drainage systems(by adding additional pipes and inlets) "r,#T • Study to see if pump station will improve storm drainage capacity Muddy Creek Rd • Contract with construction f; companies to construct the necessary drainage improvement projects Below is an overview of the Street Sweeping Program: Street Sweeping Goal:Improve water quality and maximize TMDL responsiveness. In House Sweeping: • $980,855 • Sweep Oceanfront nightly May-Sept • Sweep Town Center weekly s a ': • Address spills and incidental needs 119 Contracted Sweeping: • $2,250,000 • Sweep remainder of City 6 times per year Contract Status: — Advertised March 6th — Pre-Bid held March 21st — Bid opening is April 21x FY 17=$3,230,855 April 12, 2016 -38- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Below is an overview of the Mosquito Control Program: Mosquito Control • Budget moves from General Fund to Storm Water Fund • Transfer 20 FTEs into new Budget Unit Mission • Maintain ditches to prevent mosquito *+ breeding °t. • Treat areas identified by Biologist's monitoring program • Included as part of our MS4 permit • FY 17=$2,452,265 Storm Water Utility Fund Trends • Flood Control(FC)becoming more complicated and more expensive • Storm Water and Surface Water Quality(WQ) Regulations are more demanding • More complicated FC and more demanding WQ Regulations are increasing Operation and Maintenance(O&M) Requirements • Sea Level Rise is compounding FC,WQ and O&M Requirements • Existing funding will not be adequate as we move forward in future years 6 April 12, 2016 -39- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) WASTE MANAGEMENT FUND 27 Below are the revenues and expenses to the Waste Management Enterprise Fund: Waste Management Enterprise Fund Revenue Expenditures Support $10,061,505 22% peMrves6 Ta Wash j0.39% %571,08 Man�msnt 5E,300.000 21% S% $� 360• O6ar6as br '% Xrvkes85Mh $15,000 0.10% SYTipping he $12,110,271$16, $16,00QOtl 37% 36% Total Budget-544,893,885 Total FTEs-157 April 12, 2016 I II I I -40- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Waste Management Services • Automated Trash Collection—130,000 tons per year OM 'Y SPSA Transfer Station Wheelabrator-RDF • Yard Debris Collection—44,000 tons per year KW-1 site KW-1 site(mulch) Waste Management Services • Bulky Item Pickup—5,000 tons per year • VB Landfill&Resource Recovery Center—133,000 visitors • • Welcome Donation/Reuse Recycling Opportunities HHW Trash Mulch Operation April 12, 2016 -41- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Waste Management Services • Recycling Services-32,520 Tons in FY15 111 Every Other Week 4 Drop Off Sites s i 41, IP Communications, Outreach & VBCCCw .;. Brochures,Website,Social Media,VBTV, News Releases,TV Interviews and more are used to ensure accurate,clear,timely information. A/13Vhg..Beach.. Ok.11411 4; ti April 12, 2016 -42- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Below are some initiatives to control cost: Initiatives to Control Cost • Automation-Route Optimization • $1.1M/year cost reduction • $2.75M reduction in equipment inventory • Bulk Item collections • Switching from 2 to 1 operator per truck • 6 FTE Reduction Proposed in FY 17 • Disposal at city Landfill saves$450K/year • Yard Debris collections • New Contract to KW-1;$600K/year Cost Reduction • Yard Debris Routing • Converted 3 FTE positions for FY17 to contract support for peak seasons • Total of 28.5 FTEs reduced since 2009 Services - Summary Service Type Tons 1 Destination MSW 130,000 Wheelabrator-RDF plant Bulk 5,000 1 Landfill Recycling 32,000 TFC-Recycling plant Yard Debris 44,000 1KW-1 Mulch processing MSW from LF Visitors; 13,500 ,VB Landfill Total Waste Stream; 224,500 Direct landfill diversion rate 92% April 12, 2016 1 1! 1 II -43- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Equipment Replacement Current Funding $1.7 M/yr Optimum funding$2.2 M/yr Truck type Current Replacement Optimum Replacement Inventory Cycle Inventory Cycle Automation Tandem 39 10 38 7 Automation Single Axle 19 10 9 i 10 Rear Loaders 28 16 26 10 Boom 13 15 10 12 Hook Lift 5 15 5 12 Pup Trucks 3 15 3 12 Total: 107 91 Waste Management Fund Fiscal Year Fund Type j Fee per household FY 10/11* ;General Fund $ - FY 11/12 (General Fund $ 10.00 FY 12/13 Special Revenue $ 10.00 FY 13/14 El Special Revenue 1 $ 21.36 FY 14/15 Enterprise Fund I $ 21.36 FY 15/16 Enterprise Fund 1 $ 21.36 FY 16/17(Proposed) lEnterprise Fund $ 23.00 *$10.00 fee became effective 01-Jan-12 3, April 12, 2016 -44- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Fee Increase Drivers i -"t. fir a a .a.z '. s x i •w^;°.:, ^,.�.>.- Additional funding for equipment $ 500,000 replacement 5tk Man. k Charges #.1#2,445-,- City Garage Charges $ 584,549 GAS$141081 na Fund reserve Goal of 25%of budget or$10M Fee Increase • Rate Study performed by SCS Engineers • Rate validated by both the rate study and modeling developed by Public Works, DMS and Finance April 12, 2016 1 11 1 II -45- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Collection Rates Comparison of Monthly Collet Con Rate, iii1Itiiii 5 Ash and Residue Agreement Primary Contract Components • Ash from SPSA at the VB landfill • Operational Cost of landfill paid by SPSA • Rate Cap • Ended December 31,2015 Fiscal Year Cost Per Net SPSA RD Cost of total Cort of Amount Ton Disposal Cort••Landfill Operation Dispose! Unfunded FY 13 $ 65.35 $ 8,834,250 $ -$ 8,834,250 FY 14 $ 65.35 $ 8,834,250 $ -$ 8,834,250 FY 15 $ 65.35 $ 8,837,250 $ -$ 8,837,250 (July 1-Dec 31,2015 FY 16 $ 65.35 $ 12,863,625 $ 1,140,181 $ 14,003,806 $ 5,166,556 Jan 1-June 30,2016)$ 125.00_ FY 17 $ 125.00 $ 16,890,000 $ 2,009,755 $ 18,899,755 $ 10,062,505 (July 1-Jan 24,2018-$ 125.00 FY 18* Jan 25-lune 30, $ 12,840,000 $ 2,009,755 $ 14,849,755 $ 6,036,130 2018 $ 65.00 "FY18-Estimate cost per ton 40 ..Assumes 135,000 tons/year April 12, 2016 II -46- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) SPSA Post 2018 Status Method of Disposal • 3 proposals received • RePower South LLC • Wheelabrator • Republic Services • 4th Option-Regional Landfill • RePower South LLC—SPSA issued "Intent to Award" • Wheelabrator protested award • SPSA denied the protest • Date has passed to file appeal 4, SPSA Post 2018 Status Use and Support Agreement • VB City Council Resolution • Good Neighbor Agreement(Suffolk) — Subcommittee has made progress — Could be completed by April 27,2016 Board Meeting • Modified Cell VII CUP—Regional Landfill — Consultants have begun work — No presentation has been made regarding conditions of CUP — Will require approval by the Suffolk City Council — May not be resolved until later this calendar year • Commercial Waste — SPSA beginning to study the possible options and consequences Apri112, 2016 111 -47- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) PUBLIC WORKS (Continued) Summary of Public Works Significant Future Issues • Post 2018 SPSA • Sea Level Rise/Recurrent Flooding • Coastal Resiliency with beach nourishment • Increasing storm water requirements 4: Discussion Mayor Sessoms thanked Mr. Davenport and the entire Department for all of their hard work and a job well done. April 12, 2016 1 11 -48- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) HEALTH 5:16 P.M. Mayor Sessoms welcomed Heidi Kulberg, MD, MPH, Director-Public Health Department. Dr. Kulberg expressed her appreciation to City Council for their continued support: 0 t, Public Health Department Budget Workshop April 12, 2016 Heidi A. Kulberg, MD, MPH Below is the Department's FY2016-201 7proposed Operating Budget: Public Health Department Operating Budget Program Unit FY 15-16 FY 15-16 FY 16-17 FY 16-17 Change FY 16 Amended FTE Proposed FTE Amended to FY 17 Proposed Public Health $3,195,918 9.08 $3,191,017 9.08 $(4,901) (.2%) Total $3,195,918 9.08 $3,191,017 9.08 $(4,902) (.2%) April 12, 2016 II II -49- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) HEALTH (Continued) The majority of the Department's expenditures are related to Operations: FY 2016-17 Budget 41111111111 Revenue by Category or by Fund Budget by Expense Category 111111111110 Below are the Department's Significant Issues: Public Health Department Significant Issues 1. Epidemics • Infectious • Man-made 2. Patient Protection and Affordable Care Act • Population Health • Access to Care April 12, 2016 11 -50- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) HEALTH (Continued) Below are a few of the Department's Highlights: Public Health Department Highlights Epidemics: Infectious Disease 1. Zika • Data,monitoring and surveillance • Strong partnerships 2. Prevention • Immunizations • Surveillance and monitoring • Food safety Public Health Department Highlights Opioids and Heroin: A man-made epidemic 1. Reality in Virginia Beach 2. Partnerships in action • VBDPH-Convene,data,educate • VBDHS-REVIVE!program,treatment • VBPD-Naloxone,24/7 take back • VBEMS-Emergency care • VB Health Services Advisory Board April 12, 2016 11 -51- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) HEALTH (Continued) Public Health Department Highlights PPACA: Population-Virginia's Plan for Well-Being 1. Healthy, Connected Communities • Housing,community health planning 2. Strong Start for Children • Reading on grade level,teen pregnancy 3. Preventive Actions • HEAL,vaccines,life-long wellness 4. System of Health Care • Mental health,avoidable deaths Public Health Department Highlights PPACA: Access to Care 1. Direct services to vulnerable populations • Dental • Maternity • Baby Care/Maternal Child Health 2. Health Insurance Marketplace • Collaboration • Enrollment services • Meyera E.Oberndorf Human Rights Award for Achievement in Government April 12, 2016 II -52- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) HEALTH (Continued) THANK YOU 'Pre lt,t;P.etd ._ • Mayor Sessoms expressed his appreciation to Dr. Kulberg and the entire Department for a job well done. April 12, 2016 1 II 1 li -53- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) • HUMAN SERVICES 5:38 P.M. Mayor Sessoms welcomed Danette Smith, Director - Human Services. Ms. Smith expressed her appreciation to City Council for their continued support: Human Services Department City Council Budget Workshop David I.Hansen,City Manager �_(,i., t Dannette R.Smith,Director i . Regina Hilliard.Interim Deputy City Manager f?" � Tuesday,April 12,2016 Below is the Department's FY2016-2017 proposed Operating Budget: Human Services Department Operating Budget FY 15-16 FY 15-16 FY 16-17 FY 16-17...Change FY 16 Amended to Amended FOE Proposed FTE FY 17 Proposed &4815xyla8 655222,121 32629 533,116,642 322.50 3(2,005,479) (5.71%) Developmental 27,783,900 324.92 27,563,087 327.50 (220,813) (0.70%) Services Mental Health Substance Abuse 24,674,094 234.51 24,596,905 231.16 (77,189) (0.31%) %Mtn CSA Administration (Children's Services 10,068,642 3.00 10,128,282 5.00 59,640 0.59% Act) Central Administration 7,130,225 77.32 7,547,810 86.69 417,585 5.86% Juvenile Detention 5,261,675 73.31 5,124,828 69.31 (136.847) (260%) Center Child and Youth 2,667,482 29.56 2.791,141 28.30 123,659 4.64% sarvka Grants(Community Corrections,Sea 1,897,984 26_00 182968 24.00 1]2 614 (3.83%) Offender Treatment, and Hard to Serve) 76eal 5114,806,123 1,84.91 6112.494863 1,09446 (1,912,060) (1.67%) April 12, 2016 1 11 1 II -54- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE • MANAGEMENT PLAN(BUDGET) HUMAN SERVICES (Continued) FY 2016-17 Budget 11111111.1 0.57% 0.38% Budget by Fund or Revenue 417.13% ■City Support $35,141,215 31.1856 ■State Revenue $31,577,865 r^�- ,Charges for Services $25,593,571 ■Federal Revenue 'o; $19,307,280 22.71% ' a ■Miscellaneous Revenue $642,383 28.02% •Specific Fund Reserves $431,749 The majority of the Department's expenditures are related to Personnel: FY 2016-17 Budget 6.50`:. •: .:,. 6V 1691. 111, 99J'.. April 12, 2016 11 -55- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) HUMAN SERVICES (Continued) Human Services Department FY 2016-17 Budget Update Thank you for your support! •Witchduck Annex Facility&Staff Relocation • Programs located at the Witchduck Annex: • Adult Protective Services and Adult Service Programs,Behavioral Health and Wellness Prevention Services,Emergency Services, Program of Assertive Community Treatment(PACT)and the Continuous Quality Improvement(CQI)division • PACT Team Forensic Expansion-Monies from the State to serve individuals who are leaving correctional facilities and State institutions • $200,000 from Virginia Department of Behavioral Health and Developmental Services • Staff will increase from 14 FTE to 16 FTE • Intensive services caseload will increase from 80 to 98 Below are the Department's FY2016-17 Strategic Goals: Human Services Department FY 2016-17 Strategic Goals Strategic Approach Design and execute an inclusive and •Increase community civic engagement with Summer 2016:Adopt strategic sustainable strategic plan,focusing on involvement from H50 leadership and staff planning implementation plan the next three to five years,for the •Involve stakeholders and community leaders in Human Services Department identifying community service gaps Winter 2017:Internal and external rollout of strategic plan Expion and enhance public end private•Tel..-health opportunities have been identified Spring 2016 partnerships with the Children's as addition&health avatpla Hospital One Kiogk Daughlws •initial bcus an!wenn,Detention Center(DC) (CHKD) and Child&Youth Services Work with the Community Services •Consistent communication has been a priority Winter and Spring 2016 for updated Board)CSBI and the Social Services for the Director's office,senior leadership for by-laws,duties and responsibilities Advisory Board(MB)members to HSD and the CSB and SSAB board members establish updated by-laws,policies, •progressive coordination in the areas of Ongoing for coordination,information duties and responsibilities advocacy,education and information sharing sharing and advocacy Incluse din&communkatbn and •Host monthly•Fial&ChM with the Director Ongoing Kces from the Director to all HSD Nllaa&rmugheM HSD,meeting with a staff menthes different division each month •Ct&A session,exchanging of ideas and es •Twowe ail staff wide town halls will be conducted a wag April 12, 2016 I II Ili -56- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) HUMAN SERVICES (Continued) Human Services Department FY 2016-17 Strategic Goals Strategic Approach Developmental Services(DS) •Drastic change in how service's provided,billing for service and July 2016:Begin Waiver Redesign to whom services can be provided implementation of the •CO will become central point of entry for DD Waiver services State mandated redesign •CSB will be responsible for obtaining statistical information from private vendors and providing oversight to private case management agencies Adult Outpatient%Mess(AM) •1pdatethe mission,vision and purge..of Adult Outpatient Ongoing focus throaglwut Maestri Services in the CM 1016 •focus en modernized practice Panderr*.tanabd pupldatIon. mare d6Meryend bersinessmakes Strategic Approach Children's Services Aa(C-SA) •Implement a Utilization Review Process Fall of 2016 Reorganization •Implement new FAPT&MMRT schedule;processes,forms and guidance •Provide training to case managers in all four referring agencies Finep>adeptbn kr60yp0M In• Canenthscpteeplan is being*wapiti to tenable adoption for End of 2017 the Child Welfare blvhian 60 youth infester cera • Wig be are accernaishedtMsuphiwadelsam team r elknmerd, traroMtlry foster are cases twfeaerceteteams and partnering with the State todevelop a memorandum of mamma to provide rdditbeal resources Human Services Department FY 2016-17 Strategic Goals -� Strategic Approach Implementation of Electronic •Federal program intended to reward entities that use electronic Col objective is ongoing, Health Record(EHR)Meaningful health records in a meaningful way currently in stage two thio Use(MU) •Specific to both staff and consumers,focus is on use and access year and 2017.In 2018, the division will move to stage three. Create reaWme data dashboards •Create reel-time dashboards to help leadership manage data& Objeate is 0t4elrg Improve performance of functional area throughout 2016 •Enhena consumer and wham. •Increase serve ddMeny efficiencies to maximize revenue generation 10111111111111111111.11111. Strategic Approach Recovery Center Transition •Realignment focused on program vision,dinical staffing plan and Multiple stages medical can model throughout 2016 •Integration of crisis stabllliations in continuum of care from outpatient to acute Inpatient treatment •Adoption of new official name for the Recovery Center to Pathways at Birdneck Integrated Medical Cam Madel •Reinforce an integrated medial as delivery model June of 2016 •easter currant relationship and forge new Manmade.with: Ongoing EVMS.CH60.Public Heath O.p.rtmant,POHC,Sentare,Anthem Inc,end Magellan Health Cane April 12, 2016 11, -57- CITY MANAGER'S BRIEFINGS FY2016-2017 RESOURCE MANAGEMENT PLAN(BUDGET) HUMAN SERVICES (Continued) Human Services Department FY 2016-17 Strategic Goals Strategic Approach Recruit and retain nursing and • Develop a sustainable recruitment plan to retain medical staff ongoing psychiatric personnel for HID • Staff development program to enhance career skills for the ICF medical positions facilities,Pathways at Bidneck and Adult Outpatient Services (AOS) • EVMS and HID recruitment partnership with an initial focus on psychiatrists and nurses Reduce dependance on •Develop ft/ieaw to reduce emended meow/infer July 701t Plea continued masWirer for HID urolN.and Anal medial mations development win be medial peahen compete Strategic Approach Develop Standen'Operating •Analyte and streamline accounting practices to increase Ongoing Procedures(SOP)Manuals Across pmduttNity Business Units •Establish communication expectations between transportation September 2016 seces and program services to provide a safe environment for all individuals receiving transportation to and from CSE programs Allen Dp.rtmwrti151uMal •neve.process.s tocornp wnheaaEWhetKityand Ongeing PaNas With OW PE".and depertm.m.l Pogd.a,establish boundaries between City end Procedures tree-city bnskn.u,strengthen Naomi overt*and ensure City business*PM.*monied Nth.at?,enamel wan, Human Services Department z0]1 J Mayor Sessoms expressed his appreciation to Ms. Smith and the entire Department for a job well done. April 12, 2016 I II i li -58- ADJOURNMENT Mayor William D. Sessoms,Jr., DECLARED the City Council Meeting ADJOURNED at 5:59 P.M. Amanda Finley-Barnes, MMC Chief Deputy City Clerk Ruth Hodges Fraser,MMC City Clerk April 12, 2016 -58- ADJOURNMENT Mayor William D. Sessoms,Jr., DECLARED the City Council Meeting ADJOURNED at 5:59 P.M. 61-14 � 4 Amanda Finley-Barnes,MMC Chief Deputy City Clerk R_h Hodges Fr ser, MMC City Clerk April 12, 2016