HomeMy WebLinkAboutAUGUST 2, 2016 AGENDA CITY OF VIRGINIA BEACH
"COMMUNITY FOR A LIFETIME"
CITY COUNCIL Gpt,, wife
MAYOR WILLIAM D.SESSOMS,JR.,At-Large S�
VICE MAYOR LOUIS R.JONES,Bayside-District 4 4c < _' %: L:e
•
M.BENJAMIN DAVENPORT,At Large C• `
ROBERT M.DYER,Centerville-District I
BARBARA M.HENLEY,Princess Anne District 7 .-. �,
•
SHANNON DS KANE,Rose Hall-District 3 /
JOHN D.MOSS,At Large `s G•
AMELIA ROSS-HAMMOND,Kempsville-District 2
JOHN E.UHRIN,Beach District 6 °` °°° ""t°e
ROSEMARY WILSON,At-Large
JAMES L. WOOD,Lynnhaven-District 5 CITY HALL BUILDING
CITY COUNCIL APPOINTEES 2401 COURTHOUSE DRIVE
CITY MANAGER DAVID L.HANSEN VIRGINIA BEACH, VIRGINIA 23456-9005
CITY ATTORNEY-MARK D.STILES CITY COUNCIL AGENDA PHONE:(757)385-4303
CITY ASSESSOR JERALD D.BANAGAN FAX(757)385-5669
CITY AUDITOR-LYNDON S.REMIAS E-MAIL:Ctycncl@vbgov.com
CITY CLERK RUTH HODGES FRASER,MMC 02 August 2016
MAYOR WILLIAM D. SESSOMS
PRESIDING
I. CITY COUNCIL'S BRIEFING - Conference Room- 4:00 PM
A. AIRBNB
Philip J. Kellam, Commissioner of the Revenue
Robert Matthias, Assistant to the City Manager
II. CITY MANAGER'S BRIEFINGS:
1. OUTDOOR PLANS
Barbara Duke—Parks and Recreation
2. PLANNING ITEMS - PENDING
Kevin Kemp - Planning
III. CITY COUNCIL LIAISON REPORTS
IV. CITY COUNCIL COMMENTS
V. CITY COUNCIL AGENDA REVIEW
VI. INFORMAL SESSION - Conference Room- 5:15 PM
A. CALL TO ORDER—Mayor William D. Sessoms
B. CITY COUNCIL ROLL CALL
C. RECESS TO CLOSED SESSION
VII. FORMAL SESSION - City Council Chamber- 6:00 PM
A. CALL TO ORDER—Mayor William D. Sessoms
B. INVOCATION: Father Gaudy Pugat
Church of the Holy Family
C. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
D. ELECTRONIC ROLL CALL OF CITY COUNCIL
E. CERTIFICATION OF CLOSED SESSION
F. MINUTES
1. INFORMAL and FORMAL SESSIONS July 12, 2016
G. FORMAL SESSION AGENDA
1. CONSENT AGENDA
H. PRESENTATION
EARLY CHILDHOOD EDUCATION - Resolution
Eva Poole, Director—Libraries
I. ORDINANCES/RESOLUTION
1. Ordinances to AMEND the City Code:
a. §§2-455 and 2-456 re name and duties of the Department of Aquarium and Museums
b. §2-143 re confirmation of a Declaration of Local Emergeny
2. Ordinance to ESTABLISH a Capital Project re CIT Human Services Client Information
System II re electronic Health records
3. Resolution to CONFIRM appointment of Matthew R. Simmons as Assistant City Attorney
4. Ordinances to ACCEPT and APPROPRIATE Grant funds:
a. $65,000 from the Virginia Department of Criminal Justice re internet crimes against children
b. $ 4,132 from theVirginia State Police for local Police participation in the Auto Theft
Investigators training seminar
c. $451,775 from the Technology Trust Fund to the Circuit Court Clerk
J. APPOINTMENTS
BAYFRONT ADVISORY BOARD
CITY SERVICES BILL AFFORDABILITY AD HOC COMMITTEE
CLEAN COMMUNITY COMMISSION
COMMUNITY POLICY and MANAGEMENT TEAM (CSA—AT RISK)
HUMAN RIGHTS COMMISSION
OPEN SPACE ADVISORY COMMITTEE
PARKS and RECREATION COMMISSION
PUBLIC LIBRARY BOARD
TOWING ADVISORY BOARD
VIRGINIA BEACH COMMUNITY DEVELOPMENT CORPORATION
WORKFORCE HOUSING ADVISORY BOARD
K. UNFINISHED BUSINESS
L. NEW BUSINESS
M.ADJOURNMENT
***********************
PUBLIC COMMENT
Non-Agenda Items
Each Speaker will be allowed 3 minutes
and each subject is limited to 3 Speakers
**********************************
********************************
If you are physically disabled or visually impaired
and need assistance at this meeting,
please call the CITY CLERK'S OFFICE at 385-4303
******************************
8/2/16/st
I. CITY COUNCIL'S BRIEFING - Conference Room- 4:00 PM
A. AIRBNB
Philip J. Kellam, Commissioner of the Revenue
Robert Matthias, Assistant to the City Manager
II. CITY MANAGER'S BRIEFINGS:
1. OUTDOOR PLANS
Barbara Duke—Parks and Recreation
2. PLANNING ITEMS - PENDING
Kevin Kemp - Planning
III. CITY COUNCIL LIAISON REPORTS
IV. CITY COUNCIL COMMENTS
V. CITY COUNCIL AGENDA REVIEW
VI. INFORMAL SESSION - Conference Room- 5:15 PM
A. CALL TO ORDER—Mayor William D. Sessoms
B. CITY COUNCIL ROLL CALL
C. RECESS TO CLOSED SESSION
VII. FORMAL SESSION - City Council Chamber- 6:00 PM
A. CALL TO ORDER—Mayor William D. Sessoms
B. INVOCATION: Father Gaudy Pugat
Church of the Holy Family
C. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
D. ELECTRONIC ROLL CALL OF CITY COUNCIL
E. CERTIFICATION OF CLOSED SESSION
F. MINUTES
1. INFORMAL and FORMAL SESSIONS July 12, 2016
G. FORMAL SESSION AGENDA
1. CONSENT AGENDA
H. PRESENTATION
EARLY CHILDHOOD EDUCATION - Resolution
Eva Poole, Director— Libraries
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RESOLUTION
WHEREAS, children's experience in their earliest years have a large effect
on their entire lives;and
• WHEREAS, early childhood education can particularly help children who
are born with risk factors, whether economic,psychological, or physical;
and
WHEREAS, children who have access to high quality early childhood
education programs are better prepared for kindergarten and for success in
school; and
WHEREAS, school readiness has economic and social benefits not only for
the children who attend these programs but for all Virginians; and
WHEREAS, children who are kindergarten ready are more likely to make
the most of their educational experience; and
WHEREAS, a successful kindergarten experience is the start to a successful
completion of high school and preparation for a successful career.
NOW, THEREFORE,BE IT RESOLVED, that the Virginia Beach City
Council recognizes the importance of early childhood education to
children's future success in school and in life;and
THEREFORE,BE IT FURTHER RESOLVED, that the Virginia Beach
City Council commends teachers,public library staff volunteers,parents,
community leaders and students involved in EARLY CHILDHOOD
EDUCATION for their contributions.
Given under our hands this 2nd day of August, 2016.
Councilman Ben,Davenport CouncilmanRo 6ert Vit.'tor Dyer Council-Lady Barham 7(enley
Council-Lady Shannon Kane Councilman John ED. Moss
Council-Lady Dr.Amelia N.9epss-
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Councilman John E.Vhrin Council-Lady 9epsemay144lson Councilman James L.'Wood
Uce Wayor Louis R,Jones Mayor'Wham D. "1441"Sessoms,Jr
I. ORDINANCES/RESOLUTION
1. Ordinances to AMEND the City Code:
a. §§2-455 and 2-456 re name and duties of the Department of Aquarium and Museums
b. §2-143 re confirmation of a Declaration of Local Emergeny
2. Ordinance to ESTABLISH a Capital Project re CIT Human Services Client Information
System II re electronic Health records
3. Resolution to CONFIRM appointment of Matthew R. Simmons as Assistant City Attorney
4. Ordinances to ACCEPT and APPROPRIATE Grant funds:
a. $65,000 from the Virginia Department of Criminal Justice re internet crimes against children
b. $ 4,132 from theVirginia State Police for local Police participation in the Auto Theft
Investigators training seminar
c. $451,775 from the Technology Trust Fund to the Circuit Court Clerk
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CITY OF VIRGINIA BEACH
AGENDA ITEM ,J
ITEM: An Ordinance to Amend Sections 2-455 and 2-456 of the City Code Regarding
the Department of Aquarium and Museums
MEETING DATE: August 2, 2016
• Background: One of the ordinances adopted by City Council on May 10, 2016
as part of the City's operating budget was an ordinance that changed the name of the
Department of Museums and Cultural Arts to the Department of Aquarium and Historic
Houses and also made some modifications to the department's listed functions. The
name and description in the May ordinance require additional modification to better
match the department's functions and responsibilities, which include the department's
operation of the Princess Anne County Training School/Union Kempsville High School
Museum, which is not an historic home.
• Considerations: This ordinance will change the department name to "the
Department of Aquarium and Museums," which includes all of the City-owned and
operated history museums. The ordinance amends the listed functions of the
department to provide that the department shall be responsible for administering and
coordinating the activities and functions of the Virginia Aquarium and the four history
museums owned and operated by the City: the Francis Land House, Thoroughgood
House, Lynnhaven House, and the Princess Anne County Training School/Union
Kempsville High School Museum.
• Public Information: Information will be disseminated to the public through the
normal process involving the advertisement of the City Council agenda.
• Attachments: Ordinance
Recommended Action: Approval
Submitting D: • . .1. - - Agency: Department of Aquarium and Historic Housesa05
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City Manager.
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1 AN ORDINANCE TO AMEND SECTIONS 2-455 AND
2 2-456 OF THE CITY CODE REGARDING THE
3 DEPARTMENT OF AQUARIUM AND MUSEUMS
4
5 Sections Amended: §§ 2-455 and 2-456
6
7 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VIRGINIA
8 BEACH, VIRGINIA:
9
10 That Sections 2-455 and 2-456 of the Code of the City of Virginia Beach, Virginia,
11 is hereby amended and ordained to read as follows:
12
13 ARTICLE XXIV. — Department of Aquarium and Museums
14
15 Sec. 2-455. Created; composition.
16
17 There is hereby created a department to be designated the department of
18 aquarium and historic houses museums, which shall consist of a director of the
19 department, and such other employees as may be prescribed by the Charter, or by
20 ordinance, or by direction of the city manager.
21
22 Sec. 2-456. Functions.
23
24 The department of aquarium and historic houses museums shall be responsible
25 for administering and coordinating the activities and functions of the Virginia Aquarium &
26 Marine Science Center Museum and the operations and maintenance of historic homes
27 a-nd1944€1s the four history museums owned and operated by the city: the Francis
28 Land House, Thoroughgood House, Lynnhaven House, and the Princess Anne County
29 Training School/Union Kempsville High School Museum. The department shall also be
30 responsible for the provision of such other services as may be directed by the council or
31 the city manager.
Adopted by the City Council of the City of Virginia Beach, Virginia, on this
day of , 2016.
APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY:
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CITY OF VIRGINIA BEACH
AGENDA ITEM
ITEM: An Ordinance to Amend Section 2-413 of the City Code Pertaining to
Declaration of Local Emergencies
MEETING DATE: August 2, 2016
• Background: Virginia State Code Section 44-146.21 historically required that,
after a local declaration of an emergency was declared by the director of emergency
management, the governing body was required to confirm the declaration at the next
regularly scheduled meeting or at a special meeting within fourteen (14) days. Virginia
Beach City Code Section 2-413, mirrors the state code. Effective July 1, 2016, Virginia
State Code Section 44-146.21 is amended to allow confirmation of a local declaration of
an emergency at the next regular meeting of the governing body or at a special meeting
within 45 days of the declaration. The proposed amendment to Virginia Beach City
Code Section 2-413 conforms the local ordinance to the amended state law.
• Considerations: The proposed change to Virginia Beach City Code Section 2-
413 will reflect the recent amendment to Virginia Code Section 44-146.21, providing for
45 days for City Council to confirm a local declaration of emergency.
• Public Information: Public information will be provided through the normal
Council agenda process.
• Attachments: Ordinance
Recommended Action: Approval
Submitting Department/Agency: City Manager, Director of Emergency - - - t
,iii
1 AN ORDINANCE TO AMEND SECTION 2-413
2 OF THE CITY CODE PERTAINING TO
3 DECLARATION OF LOCAL EMERGENCIES
4
5 SECTION AMENDED: § 2-413
6
7 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VIRGINIA
8 BEACH, VIRGINIA:
9
10 That Section 2-413 of the Code of the City of Virginia Beach, Virginia, is hereby
11 amended and reordained to read as follows:
12
13 Sec. 2-413. - Declaration of emergencies.
14
15 A local emergency may be declared by the director of emergency
16 management, with the consent of the council. In the event the council cannot convene
17 due to the disaster, the director or any member of the council, in the absence of the
18 director, may declare the existence of a local disaster subject to confirmation by the
19 council at its next regularly scheduled meeting or at a special meeting within fourteen
20 45 days of the declaration, whichever occurs first. The council, when in its judgment
21 all emergency actions have been taken, shall take appropriate action to end the
22 declared emergency.
Adopted by the City Council of the City of Virginia Beach, Virginia, on this
day of , 2016.
APPROV : :S TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY:
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CITY OF VIRGINIA BEACH
AGENDA ITEM
ITEM: An Ordinance to Establish Capital Project 3-705, CIT Human Services Client
Information System II, to Appropriate Funds, and to Transfer Funds Related to
the Electronic Health Records System
MEETING DATE: August 2, 2016
• Background: The Department of Human Services (DHS) utilizes an electronic
health records system (EHR) to store client demographic data, schedule and record
clinical services provided to individuals served by the Community Services Board
(CSB), report performance data to the Virginia Department of Behavioral Health and
Developmental Services (DBHDS), and bill for reimbursements from Medicaid, other
service providers, and individuals. The EHR system currently in place, Anasazi by
Cerner, is a third-party hosted software application that has been in use by the CSB for
more than ten years. In April 2016, DHS was notified by Cerner that support for their
Anasazi product would be phased out in the near future. This was followed by the
announcement that they would no longer support or update the Meaningful Use function
of the software, effective immediately.
The Health Information Technology for Economic and Clinical Health (HITECH) Act was
enacted in 2009 to promote the adoption and meaningful use of health information
technology. The Centers for Medicare and Medicaid Services (CMS) developed criteria
to define Meaningful Use and established a Meaningful Use incentive plan to encourage
and assist Medicaid providers in implementing EHR systems that are certified to be in
compliance with these five health enhancing goals:
• Improve the quality, safety, and efficiency of care while reducing disparities;
• Engage patients and families in their care;
• Promote public and population health;
• Improve care coordination; and
• Promote the privacy and security of patient information.
DHS received incentive payments of $255,000 from the CMS Meaningful Use program
in FY 2014-15, and $72,250 in FY 2015-16. Future year payments are estimated at
$60,000 per year in each of the next five years with the use of an EHR certified for the
Meaningful Use program.
DHS is seeking to migrate the current EHR software from Anasazi to Millennium, also
by Cerner, in order to remain compliant with Meaningful Use and take advantage of
newer and more flexible software that can handle the ever-changing demands for data
reporting from DBHDS. Remaining compliant with Meaningful Use not only means
ensuring an incentive revenue stream for the next several years, more importantly, it
provides a more comprehensive and effective health benefit to individuals accessing
CSB services.
• Considerations: The estimated cost to migrate from Anasazi to Millennium is
$849,810. Costs for this project are preliminary and subject to change pending award
of the contract. The Department of Information Technology has been notified about the
need to migrate from the Anasazi application to Millennium and no adverse impacts to
the City's computer network are anticipated.
DHS requests the establishment of a new capital project # 3-705 CIT-Human Services
Client Information System II, as shown on the attached project detail sheet, for the
migration, implementation of the Millennium EHR system, and periodic modification as
needed to function properly and to remain certified for use by the various state and
federal government agencies providing funding for Human Services programs. Funding
for the project is proposed as follows:
Means of Financing Amount
Transfer project balance from 3-217 CIT-Human Services Client $503,004
Information System
Appropriate Medicaid-Meaningful Use Funds in project 3-705 that were $72,250
received in FY 2015-16 and collected in project 3-217 CIT-Human
Services Client Information System
Transfer funds from capital project 3-060 TCC Site Improvements II $255,000
Transfer balance of cost from Human Services FY 2016-17 Operating $ 19,556
Budget
Total $849,810
This requested action will enable the Department of Finance to close project 3-217 in
the City's financial system. In lieu of requesting appropriation of the Meaningful Use
funds that fell to the FY 2014-15 fund balance of the General Fund, the Department of
Budget and Management Services has identified $255,000 in funding that can be
transferred from capital project 3-060 TCC Site Improvements II, whose schedule as set
by TCC and the State has been slower than originally anticipated. City funding could be
restored in the FY 2017-18 Capital Improvement Program as needed by TCC. DHS has
capacity in its FY 2016-17 Operating Budget to transfer the remaining cost of $19,556 to
the new capital project without adverse impacts to its programs. If this item is approved
by Council, it is anticipated that the replacement software application could be
implemented by January 2018; however the schedule is subject to change if difficulties
are encountered during the migration. The annual operating and maintenance cost for
Anasazi is approximately $450,000, which is included in the FY 2016-17 Operating
Budget. Once the support cost of Millennium is known, it will be included in DHS' FY
2017-18 Operating Budget.
• Public Information: Information will be disseminated through the regular Council
agenda notification process.
• Recommendations: Approve the attached ordinance.
■ Attachment: Ordinance, Capital Project Detail Sheet
Recommended Action: Approval t,
Submitting Departmen % a g- • y. Dep. ment of Human Services (2.S.
City Manager: it
City of Virginia Beach FY 2017 thru FY 2022 Capital Improvement Program
Project: 3705000 I Title:CIT-Human Services Client Information System II I Status: Proposed
Category: Information Technology-FYO Department: Human Services I Ranking:0
Project Type Project Location
Project Type: Technology District:Citywide
Programmed Funding
Programmed Appropriated Budgeted Non-Appropriated Programmed C/P Funding
Funding To Date FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Future Funding
849,810 503,004 346,806 0 0 0 0 0 0
Description and Scope
This project will provide for the migration,implementation and periodic modification as needed of a replacement electronic health records system(Millennium by
Cerner)for use by the Department of Human Services.The replacement system will be periodically updated as needed to function properly and to remain certified
for use by the various state and federal government agencies providing funding for Human Services programs.
Purpose and Need
Software migration to Millennium is needed to remain compliant with the federal Centers for Medicare&Medicaid Services'Meaningful Use Program and take
advantage of newer and more flexible software that can handle the ever-changing demands for data reporting from the State's Department of Behavioral Health
and Developmental Services(DBHDS).Remaining compliant with Meaningful Use not only means ensuring an incentive revenue stream for the next several years,
more importantly,it provides a more comprehensive and effective health benefit to individuals accessing CSB services.
History and Current Status
The existing Human Services Client Information System has been in use for over 10 years and is a third-party hosted software application(Anasazi by Cerner)that
stores client demographic data,schedules and records clinical services provided to individuals served by the Community Services Board;reports performance data
to the DBHDS;and bills for reimbursements from Medicaid,other service providers,and individuals.On August 2,2016,Human Services requested Council
establish and authorize funding for this project.
Operating Budget Impacts
Operating and maintenance support of the replacement electronic health records system to be determined.Included in the Human Services FY 2016-17 Operating
Budget are funds totaling roughly$450,000 for the licensing and support of the existing electronic health records system that will be reallocated to support the
replacement system.
Project Map Schedule of Activities
Project Activities From-To Amount
Implementation 09/16-06/19 849,810
Total Budgetary Cost Estimate: 849,810
NO MAP REQUIRED Means of Financing
Funding Subclass Amount
Fund Balance-MH/MR/SA 503,004
Local Funding 274,556
Medicaid-Meaningful Use 72,250
Total Funding: 849,810
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1 AN ORDINANCE TO ESTABLISH CAPITAL PROJECT 3-705,
2 CIT HUMAN SERVICES CLIENT INFORMATION SYSTEM II,
3 TO APPROPRIATE FUNDS, AND TO TRANSFER FUNDS
4 RELATED TO THE ELECTRONIC HEALTH RECORDS
5 SYSTEM
6
7 WHEREAS, for over ten years the Department of Human Services(DHS) has been
8 utilizing an electronic health records system (EHR) to store client demographic data,
9 schedule and record clinical services provided to individuals served by the Community
10 Services Board; report performance data to the Virginia Department of Behavioral Health
11 and Developmental Services; and bill for reimbursements from Medicaid, other service
12 providers, and individuals; and
13
14 WHEREAS, the existing EHR requires replacement because the vendor is phasing it
15 out, and no longer supporting it to be in compliance with various federal or state
16 government programs' EHR data reporting requirements.
17
18 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
19 VIRGINIA BEACH, VIRGINIA THAT:
20
21 (1) Capital project 3-705 CIT-Human Services Client Information System II is
22 hereby established as set forth in the attached capital project detail sheet for
23 the migration, implementation of the Millennium EHR system, and periodic
24 modification as needed to function properly and to remain certified for use by
25 the various state and federal government agencies providing funding for
26 Human Services programs; and
27
28 (2) Project funding totaling $849,810 is approved as follows:
29
30 a. Transfer$503,004 from Capital Project 3-217 CIT-Human Services Client
31 Information System;
32 b. Transfer$255,000 from Capital Project 3-060 TCC Site Improvements II;
33 c. Appropriated $72,250 from Medicaid-Meaningful Use Program to Capital
34 Project 3-705, with estimated revenues increased accordingly; and
35 d. Transfer $19,556 from Human Services FY 2016-17 Operating Budget.
36
Adopted by the Council of the City of Virginia Beach, Virginia on the day
of 2016.
Requires an affirmative vote by a majority of all of the members of City Council.
APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY:
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Budget and Management Servic s City A ey's Office
CA13780/ R-1 /July 21, 2016
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CITY OF VIRGINIA BEACH
AGENDA ITEM
ITEM: A Resolution Appointing Matthew R. Simmons to the Position of Assistant
City Attorney
MEETING DATE: August 2, 2016
• Background: Section 2-166 of the City Code provides that "[t]he city council
may, from time to time, upon recommendation of the city attorney, appoint such deputy
and assistant city attorneys as it may deem necessary to serve at the pleasure of the
city attorney."
• Considerations: This Resolution appoints Matthew R. Simmons as an
Assistant City Attorney, effective August 8, 2016.
• Attachments: Resolution
Recommended Action: Adopt Resolution
111
Submitting Dep. +me - MIY,
.ency: City Attorney �
City Manager: Ilk
1 A RESOLUTION APPOINTING MATTHEW R. SIMMONS TO
2 THE POSITION OF ASSISTANT CITY ATTORNEY
3
4 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH,
5 VIRGINIA:
6
7 That pursuant to § 2-166 of the City Code, Matthew R. Simmons is hereby
8 appointed to the position of Assistant City Attorney, effective August 8, 2016.
9
10 Adopted by the Council of the City of Virginia Beach, Virginia, on the day of
11 , 2016.
APPROVED AS TO CONTENT AND
LEGAL SUFFICIENCY:
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July 12, 2016
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CITY OF VIRGINIA BEACH
AGENDA ITEM .1
ITEM: An Ordinance to Accept and Appropriate Grant Funds to the Police Department
to Address Internet Crimes Against Children
MEETING DATE: August 2, 2016
• Background: The County of Bedford and more specifically, the Southern Virginia
Internet Crimes Against Children (ICAC) Task Force, has been awarded funding from
the ICAC Fund. This funding has been made available by the Department of Criminal
Justice Services. The City of Virginia Beach Police Department (VBPD) has been
approved as a sub-recipient for $65,000 of this funding. This grant will fund equipment
needed for ICAC investigations, overtime for ICAC related travel, training or other
approved events, and training needed to investigate ICAC cases. As the lead agency of
District Two of the Southern Virginia ICAC Task Force, the VBPD will also be
responsible to pass through payments to other affiliates within the district. The grant
period is from July 1, 2016 through June 30, 2017.
• Considerations: There is no local match requirement for this grant.
• Public Information: Public information will be provided through the normal
Council Agenda process.
• Attachment: Ordinance
Recommended Action: Approval
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Submitting D- • • - ' gency: Police Department (PA
City Manage
1 AN ORDINANCE TO ACCEPT AND APPROPRIATE GRANT
2 FUNDS TO THE POLICE DEPARTMENT TO ADDRESS
3 INTERNET CRIMES AGAINST CHILDREN
4
5 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH,
6 VIRGINIA THAT:
7
8 $65,000 is hereby accepted from the Virginia Department of Criminal Justices
9 Services via the Bedford County Sheriff's Office and appropriated, with estimated state
10 revenues increased accordingly, to the FY 2016-17 Operating Budget of the Police
11 Department in furtherance of the efforts of to the Southern Virginia Internet Crimes Against
12 Children Task Force and related activities.
Adopted by the Council of the City of Virginia Beach, Virginia on the day
of 2016.
Requires an affirmative vote by a majority of all of the members of City Council.
APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY:
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July 20, 2016
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CITY OF VIRGINIA BEACH
AGENDA ITEM J
ITEM: An Ordinance to Accept and Appropriate Grant Funds to the Police Department
to Enhance Efforts to Address Auto Theft
MEETING DATE: August 2, 2016
• Background: The Commonwealth of Virginia, Department of the State Police
through the Virginia Help Eliminate Auto Theft (HEAT) Program provides funding that
supports initiatives to increase auto theft arrests, stolen vehicle recoveries, intelligence
gathering, and crime prevention activities. The Police Department has been authorized
to send two detectives to the International Association of Auto Theft Investigators
training seminar. The grant will cover registration, lodging, meals, airline travel and a
rental car for the two detectives. Some topics covered in the training include vehicle and
vessel identification, chop shop investigations, interview and interrogation, vehicle-
related crimes to include terrorism, organized crime, insurance fraud and other topics
related to auto thefts. This training is particularly relevant as Virginia Beach is
experiencing an increase in auto thefts and larcenies from motor vehicles. The training
takes place this month.
• Considerations: No local match is required for this grant.
• Public Information: Public information will be provided through the normal
Council Agenda process.
■ Attachment: Ordinance
Recommended Action: Approval
Submitting Department/Agency: Police Department `7 0------
City Manage
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1 AN ORDINANCE TO ACCEPT AND APPROPRIATE GRANT
2 FUNDS TO THE POLICE DEPARTMENT TO ENHANCE
3 EFFORTS TO ADDRESS AUTO THEFT
4
5 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH,
6 VIRGINIA THAT:
7
8 $4,132 is hereby accepted from the Commonwealth of Virginia, Department of the
9 State Police through the Virginia Help Eliminate Auto Theft (HEAT) Program and
10 appropriated, with estimated state revenues increased accordingly, to the FY 2016-17
11 Operating Budget of the Police Department for training to address auto theft.
Adopted by the Council of the City of Virginia Beach, Virginia on the day
of 2016.
Requires an affirmative vote by a majority of all of the members of City Council.
APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY:
OAPJ
Budget and Management Services! Ci y' ffice
CA13786
R-1
July 20, 2016
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CITY OF VIRGINIA BEACH
AGENDA ITEM
ITEM: An Ordinance to Appropriate $451,775 to the Clerk of the Circuit Court's FY
2016-17 Operating Budget for Technology Needs
MEETING DATE: August 2, 2016
• Background: The Clerk of the Circuit Court receives funding for court-related
technology through Court fees for that purpose. During the course of FY 2015-16, the
City received reimbursements from the state to the Technology Trust Fund, and these
funds need to be appropriated for FY 2016-17 before the Clerk of the Circuit Court has
the authority to use them. The Clerk's Office is requesting an appropriation of $451,775
from the fund balance of the Technology Trust Fund.
This funding will support Granicus (land records system), CCMS (case management
software), CIS (case imaging software), and VDS (video docketing software).
• Considerations: This appropriation will not require any additional funding from
the City.
• Public Information: Public information will be provided through the normal
Council Agenda process.
■ Attachments: Ordinance
Submitting Departmen ency: Clerk of the Circuit Court
City Manager:
1 AN ORDINANCE TO APPROPRIATE $451,775 TO
2 THE FY 2016-17 OPERATING BUDGET FOR THE
3 CLERK OF THE CIRCUIT COURT FOR
4 TECHNOLOGY NEEDS
5
6 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH,
7 VIRGINIA:
8
9 $451,775 is hereby appropriated from the fund balance of the Technology Trust
10 Fund, with revenues increased accordingly, to the FY 2016-17 Operating Budget for the
11 Clerk of the Circuit Court to support technological related needs and upgrades.
Adopted by the Council of the City of Virginia Beach, Virginia on the day of
2016.
Requires an affirmative vote by a majority of all of the members of City Council.
APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY:
Budget and Management Services City . y's ce
CA13788
R-1
July 20, 2016
J. APPOINTMENTS
BAYFRONT ADVISORY BOARD
CITY SERVICES BILL AFFORDABILITY AD HOC COMMITTEE
CLEAN COMMUNITY COMMISSION
COMMUNITY POLICY and MANAGEMENT TEAM (CSA—AT RISK)
HUMAN RIGHTS COMMISSION
OPEN SPACE ADVISORY COMMITTEE
PARKS and RECREATION COMMISSION
PUBLIC LIBRARY BOARD
TOWING ADVISORY BOARD
VIRGINIA BEACH COMMUNITY DEVELOPMENT CORPORATION
WORKFORCE HOUSING ADVISORY BOARD
K. UNFINISHED BUSINESS
L. NEW BUSINESS
M.ADJOURNMENT
***********************
PUBLIC COMMENT
Non-Agenda Items
Each Speaker will be allowed 3 minutes
and each subject is limited to 3 Speakers
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If you are physically disabled or visually impaired
and need assistance at this meeting,
please call the CITY CLERK'S OFFICE at 385-4303
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8/2/16/st
CITY OF VIRGINIA BEACH
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T R Y S E S DSNND
I. CITY COUNCIL'S BRIEFINGS
A. HRC Annual Report William"Cliff'Rice,
Chair
B. ARENA RESOLUTION Douglas L.Smith,
Deputy City Manager
II CITY MANAGER'S BRIEFINGS
A. CRIME STATISTICS Chief James Cervera,
Police
B. SEVERE REPETITIVE LOSS Erin Sutton,
PROGRAM Emergency Management
Mark A.Johnson,
Public Works
III/IV/V/ CERTIFICATION OF CLOSED CERTIFIED 11-0 Y Y Y Y Y Y Y Y Y Y Y
VI.A-FSESSION
VI. F MINUTES APPROVED 11-0 Y YY Y Y Y Y Y Y Y Y
July 5,2016
VI. H PUBLIC HEARING No Speakers
SALE OF EXCESS CITY PROPERTY
225 Gatewood Ave.
DISTRICT 6—BEACH
VI.1.1 Ordinance to AMEND City Code / ADOPTED,BY II—0 Y Y Y Y Y Y Y Y Y Y Y
ADD Section re Business License Tax CONSENT
(BPOL) for Marine Cargo shipping
companies
VI.1.2 Resolution to ENDORSE the ARENA ADOPTED 10-1 Y Y N Y Y Y Y Y Y Y Y
financing arrangement proposed by USM/
EXTEND time for meeting deadlines in the
Development Agreement
VI.1.3 Ordinance to DECLARE 225 Gatewood ADOPTED,BY 11-0 Y Y Y Y Y Y Y Y Y Y Y
Ave. as EXCESS / AUTHORIZE CONSENT
necessary documents to sell same to
Raymond P./Karen J.Gayhart
DISTRICT 6-BEACH
V I.1.4 Resolution to DECLARE Montage Resort ADOPTED,BY 11—0 Y Y Y Y Y Y Y Y Y Y Y
Apartments to be a Revitalization Area CONSENT
CITY OF VIRGINIA BEACH
SUM II.I R E OF COUNCIL ACTIONS R
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AGENDA E H A E W
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R E E ENS NM I 00
T R Y S E SDSNND
V I.1.5 Ordinance to AUTHORIZE encroachments ADOPTED,BY 10—0 Y Y Y Y Y Y Y AY Y Y
into City-owned, property known as CONSENT S
Treasure Canal,at 2009 Compass Circle T
A
DISTRICT 5—LYNNHAVEN
V1.1.6 Ordinance to AMEND Operating Budget of ADOPTED,BY 11—0 Y Y Y Y Y Y Y Y Y Y Y
Housing / Neighborhood Preservation re CONSENT
HUD/Home Programs/Virginia Rental
Assistance
V I.1.7 Oyster Ileritage Plan: ADOPTED 10—0 Y Y Y A Y Y Y Y Y Y Y
B
a. Resolution to AUTHORIZE S
Oyster Ileritage Plan T
A
b. Ordinance to APPROPRIATE/ I
TRANSFER: N
E
$56,797 from Oyster D
1 Heritage Fund to Planning
ii. $ 3,294 from General Fund
Reserve for Contingencies
to Planning
$40,000 from Oyster
Heritage Fund to Public
Works
1V.1.8 Ordinance to ESTABLISH "Flood ADOPTED,BY 11-0 Y Y Y Y Y Y Y Y Y Y Y
Mitigation Grant Program II" / CONSENT
APPROPRIATE Grant Funds re repeat
flooding
VI_1.9 Ordinance to APPROPRIATE: ADOPTED,BY 11—0 Y Y Y Y Y Y Y Y Y Y Y
CONSENT
a. $181,813 to Virginia
Aquarium re demolition of
collapsed aviary netting
b. $640,673 to Aquarium Marsh
Pavilion re exhibits destroyed
VI.J.I WALLER ENTERPRISES, LLC / APPROVED/ 11-0 Y Y Y Y Y Y Y Y Y Y Y
RI-IAE ADAMS JR.Subdivision Variance CONDITIONED,BY
at 221 75th Street CONSENT
•
DISTRICT 5—LYNNHAVEN
CITY OF VIRGINIA BEACH
S UIII II-1 R Y OF COUNCIL ACTIONS R
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AGENDA E H A E W
ITEM II SUBJECT MOTION VOTE N E J MS U I
P DN OK MMS H L W
O Y LN A O O O R S 0
R E E ENSNM I 00
T R Y S E S DSNND
V1.3.2 IGLESIA CRISTIANA NUEVA VIDA/ APPROVED AS 11—0 Y Y Y Y Y Y Y Y Y Y Y
118 ASSOCIATES,LLC Modification to PROFFERED/
Indian Lakes Land Use Plan for CUP re CONDITIONED,BY
religious use at 1100 Indian Lakes CONSENT
Boulevard
DISTRICT 2—KEMPSVILLE
VI'.3 ACELA AGUERREBERE LANE for a APPROVED/ 11—0 Y Y Y Y Y Y Y Y Y Y Y
CUP re Family Day-Care at 1425 CONDITIONED,BY
Glenwood Links Lane CONSENT
DISTRICT I—CENTERVILLE
! VI.J.4 CHRISTIAN BROTHERS APPROVED/ 10-0 Y Y Y Y Y Y Y Y Y Y A
AUTOMOTIVE CORPORATION / CONDITIONED,BY B
CHILDREN'S HOSPITAL OF THE CONSENT S
KING'S DAUGHTERS, INC. CUP re T
auto repair garage at Holland Road / A
Warwick Drive I
DISTRICT 3—ROSE HALL N
E
D
VIK APPOINTMENTS
ARTS and I IUMANITIES Appointed 4 year term: 11—0 Y Y Y Y Y Y Y Y Y Y Y
COMMISSION 07/01/16—06/30/20
Emma Davis
BIKEWAYS and TRAILS ADVISORY Unexpired thru 6/30/17 11—0 Y Y Y Y Y Y Y Y Y Y Y
COMMITTEE plus
Appointed 3 year term:
07/01/17—06/30/20
Amy Frostick
CLEAN COMMUNITY COMMISSION RESCHEDULED,BY 11 -0 Y Y Y Y Y Y Y Y Y Y Y
COMMUNITY POLICY and CONSENSUS
MANAGEMENT TEAM
(CSA—AT RISK)
I-IUMAN RIGI ITS COMMISSION
PUBLIC LIBRARY BOARD
TOWING ADVISORY BOARD
VIRGINIA BEACH COMMUNITY
DEVELOPMENT CORPORATION
WORKFORCE HOUSING ADVISORY
BOARD
VI-L/M/N ADJOURNMENT 6:27 PM