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Home My WebLink AboutAPRIL 15, 2014 WORKSHOP MINUTES �q e�`` VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia April 15, 2014 Mayor William D. Sessoms,Jr., called to order the CITY COUNCIL'S WORKSHOP in the City Council Conference Room, Tuesday, April 15, 2014, at 3:30 P.M Council Members Present: Robert M Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, Brad Martin, John D. Moss, Amelia N Ross- Hammond, Mayor William D. Sessoms, Jr., James L. Wood and Rosemary Wilson Council Members Absent: John E. Uhrin (family vacation) -2- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING 3:30 P.M. Mayor Sessoms welcomed Jack Whitney, Director—Planning. Mr. Whitney expressed his appreciation to City Council for their continued support: Mr ' l 1r. Y I 1/4 Ah , _logitif j 'of iow, A, •,i a„ 40.. ' 4. ...- , , , 1 416, • ,„ ` Wit:. t f6 '' , 44.. PLANNING ITE TO BE. HEARD IN*M Y 20144 Mr. Whitney advised City Council has nine(9) items to consider on May 13`": May 13 Items • Robin Ray (Nonconforming Use/LYNNHAVEN) • Great Neck, L.P. & Channel Points (Modification of Conditions of a Subdivision Variance/ LYNNHAVEN) • City of Virginia Beach (Zoning Ordinance amendment[Sponsorship Signs]) • C &J Investors (Alternative Compliance/BEACH) • HIF, HIC, MACH ONE(Conditional Rezoning/ROSE HALL) • Noel Gonzalez(Conditional Use Permit/ LYNNHAVEN) • Brian Dundon(Subdivision Variance/ BEACH) • R&J Petro (Modification of Proffers/KEMPSVILLE) • James & Bethany Vaughan (Subdivision Variance& Use Permit/PRINCESS ANNE) April 15, 2014 -3- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) w g 1,, . 'it. i i r. og, ., M1!... \- i- ,,,,,,,,"-"----'1'. ; w It ,!.,� R 1. Cii_I � Ave Er ansiun of Ably[unfnrming 1'se 11Pli 41, : „ . 4: ' cet'FrontAvenue . itili a m A .__ _ _ T Atlantic Avenue April 15, 2014 -4- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Relevant Information • The applicant is requesting an Enlargement of a Nonconforming Use for the purpose of renovating an existing `guest house.' • The 16,800 SF site consists of two adjacent lots. The principal house is situated on the southern lot, except for a portion of the 2nd floor deck that crosses the lot line. • Since the dwelling crosses the lot line, and there is an existing guest house located on the northern lot, each dwelling is a nonconforming use. Two dwellings on one lot is not permitted in the R-5R District. • Since the current use of the site is nonconforming, the proposed renovation and enlargement of the guest house cannot proceed without City Council approval. ARIADAMAL (KNE Souk! On mon RIC . ^•NER. RV ai 1PN A 'PrATLANTIC OCEAN 142>SURNeo lox rye 7,PG 1307 sm =Zoo,. (Pur-Aruonn Pak FWD(UNMIf'POWD, fS OC66' r 6 r]• • s6 OVAT: our:Mi LOT-$ I LOT-4 I�;,- BLOM II 41pm_r r ; r< m --�� A]' nrob P 6 • mauve OCEAN FRONT _AVENUE "'"'"'"*"'---- April � April 15, 2014 -5- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued)MI •r 4:4:' 11111 tri . 1111‘\ . ,k .11,4„1"4..ffe „„, lif' 1,'..7.= ___ -,,,iiH- _,,,i,- . '1'7. 7.,__ , , ,. sx 3 Proposed North Building Elevation April 15, 2014 -6- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Evaluation and Recommendation • The Planning Commission does not hear requests for changes to nonconforming uses. Accordingly, there is no recommendation from the Planning Commission. • Planning Department staff is currently reviewing the request. Staff will provide the City Council with an evaluation of the proposal prior to the May 13 public hearing. LYNNHAVAN Grca Neck,LP.&Channel Points LLC. R40 ,00 R40 R40 Brock Cow 'y 404 �J R40 R40 R40 Apri115, 2014 -7- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) p-antlty 1 In 1C1L' 12a :- 2o of .. Stork Cove _ .: Relevant Information • The applicant is requesting a Modification of Condition 2 of a 1996 Subdivision Variance that allowed for the creation of two single-family lots. • Condition 2 limits the development area of the lots to the Resource Management Area. • There is a 33-inch Poplar tree located on the lot,and the applicant desires to protect and preserve the tree as part of the construction of a proposed house. • Doing so,however,will result in the encroachment of a corner of the proposed house and a proposed swimming pool into the Resource Protection Area.The proposed encroachment is contrary to Condition 2. • The Chesapeake Bay Preservation Area(CBPA)Staff has reviewed the proposal and noted that such a change can be acted on administratively;therefore,the CBPA Staff has no objection to the modification of Condition 2. April 15, 2014 -8- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) [1i.41:.y / • ..aR — •��.�.�`. � IV ,�'-'—_ •�u• v.`.'.es!. , Ntir • / i t %f� 11, Vrt"ItAf ,eve %i"",�/` � aFP^ , c, vTif• • • • r£ : i M �r Great Neck,L.P.8 Channel Points,L.L.C. April 15, 2014 -9- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Evaluation and Recommendation • Planning Staff recommended approval with conditions. • By consent (9-0), the Planning Commission recommends approval with conditions. • There was no opposition. Amendment to the Zoning Ordinance Sponsorship Signs An Ordinance to Amend Section 211 of the City Zoning Ordinance,pertaining to Sponsorship Signs for Public Art Exhibitions on public property, and Section 216 of the City Zoning Ordinance, pertaining to the application of such section to certain permitted signs. April 15, 2014 -10- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Relevant Information • The amendments allow signs that identify sponsors of exhibitions of public art that have been authorized by the City Council and are located on public property. The amendments establish the restrictions on such signs. Evaluation and Recommendation • Planning Staff recommended approval with conditions. • By consent (9-0), the Planning Commission recommends approval. • There was no opposition. April 15, 2014 -11- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) BEACH p.,r\I r, C&J Investors.L.I..C. --w- 1 1"`slc EET ( OR .0,„ OR OR OR OR • PO ST0.EEt OR * 14 OR se. S m OR p'•• t9N STaEET ORS. OR" m . 6.-70 / Z OR OR \OR OR m •. \, o� OR a*+f! C&J Investors,L.L.C. ' :.1- k.' i; fi r uu -• I April 15, 2014 -12- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Relevant Information • The applicant is requesting Alternative Compliance to the Oceanfront Resort(OR)District Form-Based Code(FBC). • The purpose of the request is to allow an alternative to the prescribed form and criteria for a Detached House Building Type. • The applicant proposes development of more than one Detached House Building Type on one lot,which is not allowed by the FBC. • The proposed development consists of two three- story Detached Houses fronting on 20th Street, and two two-story Detached Houses in the rear yard. • The applicant could achieve the same number of dwelling units by developing the site with an Apartment Building Type; however,the applicant prefers use of the Detached House Building Type, as it is more compatible with the surrounding area. • �. � Li' � _YM) Call=. • • :1;1.11110111 _ 1 . *_,Ste_ M April 15, 2014 -13- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) - ;: Evaluation and Recommendation • Planning Staff recommended approval with conditions. • By consent (8-0-1), the Planning Commission recommends approval with conditions. • There was no opposition. April 15, 2014 -14- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) ROS!HALL Ma F. HIF L.L.C."HLC.L.L.C.;\1ach One.1..L.C. T .�, .T. _ �J ....._. HOLLAND ROAD 1 B2 PDH1 - ,O e__ '. 0 / O Op B2' at✓ f 1 n • , i A113 " l,12' Al2' 1 ,.�� h. ,s" i� : iff „,,...,.—„. <..,...".o..._. conee,ona zom,o cn,oy< nun Co,mmon<'13.2•M&7 to Condron Mk/8 /1i'I I/.//I, 1:I) Q S�t�i \r`y `1 ''r 4.4447 or t"' April 15, 2014 -15- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Relevant Information • The applicants requested deferral of this item on April 8 for the purpose of meeting with residents of the surrounding area. • The applicants are requesting a Change of Zoning from Conditional B-2 and B-2 to Conditional A-18. • The rezoning will allow development of the site for 252 residential units,consisting of 191 apartment- style units within 4 buildings and 61 townhouse-style units within 11 buildings. • Unlike a traditional multifamily residential development, each apartment building will have a mixture of units consisting of varying floor area sizes, number of bedrooms, and varying designs, such as townhouse-style and loft-style units with an internal garage accessed from the parking lot drive aisle. ski � n April 15, 2014 -16- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) �.. .�` ./►. ,.•t fa is aaM wn two,,:miss u:uJ :: e F 0 ,m, n. P w ,e+••a es. se •e ss s W a• a 4e 0• a +w $n � L pp' - };Wig a .I®®1, a ®®_a, IH NMI 01 /a . Evaluation and Recommendation • Planning Staff recommended approval as proffered. • At the March 12 public hearing, the Planning Commission, by consent, voted 11-0 to recommend approval as proffered. • There was no opposition. April 15, 2014 -17- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) LYNNHAVEN \ocl G,Hialcz R7.6 R7.6 R7.5 R7.6 R7.6 R7 5 \ _i & 3 R \5 02 oz B2 R7.5tm 62 R2 02 .'"" R15 °0b O2 62 VIRGINIA BEACH BLVD. •r.wn.m.nw..q.,y...r...... CUP iw Assmi�y u..Ciin. _ NdrV. ..� 4.a CI , _ 6a raaL .. .. ;. ., vE • 11� as o $O sr 04''moo Q a s c. U "GrtJ14 R - D _AAS April 15, 2014 -18- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Relevant Information • The applicant is requesting a Conditional Use Permit for an assembly use (event hall for private gatherings with catering). • The use will be located within an existing 11,688 square foot building, constructed in 1960. • The building can accommodate up to 350 guests for events such as weddings, corporate functions, workshops, meetings, and church events. • There is sufficient parking on the site for the proposed use. . ,411111111110,11 April 15, 2014 -19- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) 111.1111.41111 Evaluation and Recommendation • Planning Staff recommended approval with conditions. • By consent (9-0), the Planning Commission recommends approval with conditions. • There was no opposition. April 15, 2014 -20- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) .EACH ',Ian','6,_ Brian J.Dundon '' ;4 R70 +,� 'tU �Oz t �`s a R10 Att f�� 82 R 10 ` /40 r i �4 s 4T R10 l,A4,0,' o ///''' 4? dr A18 R10 i ~moo/// Al2 i 82 '/-... , I' r1.�r7 , ;_ .emery f' .f.,,/, Tor s o i li: rRr.. fin' ri r .1M0- QA -::. R�TYJ_ �vQ� ..Et1 gl. ^ .4- �_ '!- �:,> � V \. ` ur 0P, OA?_ �R ,/ v f . April 15, 2014 -21- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Relevant Information • The applicant is requesting a Subdivision Variance for the purpose of creating a lot that will not meet the minimum required lot width for the R-10 Residential District. • The existing parcel contains 43,659.70 square feet and is developed with a single-family dwelling. The parcel is not typical of the lots in the surrounding area, as it has a depth of 400 feet. • The proposed lot will be a flag lot with a lot width of 20.28 feet. Since the required minimum width is 80 feet, the proposed lot cannot be created without the approval of a variance. BIO LEAF CI.(50'R/NO _,.8!a,,,I `-/41' `� FIE CCERW000MACE --n"°' i 14,302W-0u+° yr l4 gitIF 300 kilo. rt -t, } m f` .,.,women..':_ ,.it •-,. >R� n. OLD GREAT NECK ROAD(40'VW) 1101111111.1111111111110141111111 April 15, 2014 -22- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) le FP , c',,, it 0 , 1. _ , .1 A.... A ""Mr/` :ti, allet Evaluation and Recommendation • Planning Staff recommended approval with one condition. • By consent (9-0), the Planning Commission recommends approval with one condition. • There was no opposition. April 15, 2014 -23- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) KEMDSVILLE R .1 Petro.Inc.d/h/a Studio 4 Less R10 11 j,R10 IlL r 11 A18' R10 1^�f 11 ({ �j .A18' Pt! 413* 11 -y1/�n Bt R,70. V,. 02 B2/� .174=x„„,...,,, co,Mxw„n Zona,'Charm,from e+a HI m coomao+, u �•• ual..rn f .n [ 0 _At MIN .. t 4 •� TY cr a I z H April 15, 2014 -24- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Relevant Information • In 2012,the City Council approved a Change of Zoning for this site from H-1 Hotel and B-1 Business Districts to Conditional B-4 Mixed Use District. • The approval allowed for continued use of the existing hotel as well as the use of the former nightclub and bar area of the building for a limited number of uses: medical office, beauty or barber shop,convenience store, and a hotel administrative office and lobby. • Those uses are listed in Proffer 4 of the current Conditional Zoning Agreement. • Citing a lack of interested tenants and difficulty obtaining financing in the current constrained market, the applicant now requests modification of Proffer 4. • The proposed modification will delete the current list of permitted uses and allow instead the development of the former nightclub space with up to 18 hotel units. April 15, 2014 -25- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) - ill __ I.I'i r .':^..w. `. a . e'' Pili PPOPOSeo OVERALL SILL LANDSCAPING.CONCLPTLI,MAN.,PUN ... R&J Petro dba Studios 4 Less ti1,- 11, { , ; 00 v_ "1 R&J Petro dba Studios 4 Less April 15, 2014 -26- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Evaluation and Recommendation • Planning Staff recommended approval as proffered. • By consent (9-0), the Planning Commission recommends approval as proffered. • There was no opposition. PRINCESS ANNE ?I,I I= James E.R Bethany S.Vaughan AG7 `)y1�1_ r'AG1 Ar opi Am* AGI AGt ILISlillk cuP m.nx.n,u.T! ;w..r�'^r'^•°'+`^°"^ CUe April 15, 2014 -27- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) or it;,,,, , 0. , � 6,q . 4 6 _ :A 11 Relevant Information • The applicant is requesting a Subdivision Variance to the requirement that lots have direct access to a public street.Also requested is a Conditional Use Permit for an Alternative Residential Development. • The purpose of the requests is to create one new residential lot for a family member. • The subject site contains 18.17 acres of Class I soils. Under the Alternative Residential Development provisions of the Zoning Ordinance,a maximum of one dwelling unit for every five acres of Class I soils is allowed. • Accordingly, the soils on the subject site allow the potential for three additional new residential lots. • The proposed dwelling will be located to the rear of the highest part of the area with the best soils for a septic drainfield.The proposed location will also be less intrusive to the existing farming operation. April15, 2014 -28- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) i 4, A' 1 \:, --1 .-- ,,, 1t-I 'tire, \,, .7.4r7i--' esraca.-:,,\ i�. aar xz, fn33Er ` - �1 ._ . max. y,.__ _ lk ;ma $s:. _li -- Evaluation and Recommendation • Planning Staff recommended approval with conditions. • By consent (9-0), the Planning Commission recommends approval with conditions. • There was no opposition. April 15, 2014 -29- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Mr. Whitney advised City Council has eleven (11) items to consider on May 27th: May 27 Items • HRSD(Conditional Use Permit[comm.tower]1 PRINCESS ANNE) • Milestone Communications(Conditional Use Permit[comm. tower]1 BAYSIDE) • Tracy Desjardins(Conditional Use Permit[Childcare]I CENTERVILLE) • Ebenezer Baptist Church(Street Closure&Conditional Use Permit 1 BAYSIDE) • Virginia Beach IL AL Investors(Modification of Proffers& Conditional Use Permit/CENTERVILLE) • Oceanside Building(Conditional Rezoning/PRINCESS ANNE) • Michael D.Sifen,Inc.(Conditional Rezoning 1 PRINCESS ANNE) • Rodney Price(Conditional Use Permit[U-Haul]/PRINCESS ANNE) • Koch Development(Conditional Use Permit&Alternative Compliance) • Ronald&Gwendolyn Dodson(Conditional Rezoning CENTERVILLE) • La Paz(Nonconforming Use 1 LYNNHAVEN) PRINCESS ANNE 1r�>I.n Hampton Roads Sanitation District <:,. ern,-•.r .. p i�p AG1 dR ,' rip R5D' I '. A 0 kk ' AG1 12 RSD' AG1 -- AGA April 15, 2014 -30-- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) r+ 4,064 �T n Relevant Information • The applicant is requesting a Conditional Use Permit for a communications tower. • The applicant is in the process of developing a Smart Sewer System as part of its efforts to meet the Regional Consent Order issued to HRSD and area localities by U.S. EPA and the Virginia DEQ. • A component of this system will be a microwave-based Wide Area Network(WAN)wireless communications system.The network will allow for fast and reliable communication between HRSD's treatment plants and operational centers. • The installation of a communications tower at each of HRSD's facilities is necessary as part of the development of the system. • The height of the tower proposed for the subject site is 199 feet.The FAA has reviewed the proposed tower and found the height acceptable(the review by FAA includes routing to and comments from NAS Oceana,including the Dam Neck Annex). April 15, 2014 -31- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) = 111110=11111 It A-1 Evaluation and Recommendation • Planning Staff recommended approval with conditions. • By consent (9-0), the Planning Commission recommends approval with conditions. • There was no opposition. April 15, 2014 -32- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) MAYINDIE �"C`2 Milestone Communications ! i r 11 w de •' 11 I1 .. (....„,,, r` 1, twaw" 1t n niaao<try M 3 a BAYSIDE RD 0 (.:75.. r `� v '' • o �� ,4/ � r' '�•,lei 1�� .1 U Q 0` �: ,., .. 7 • -11- RST1 '4, Mil- e .. ` 1 April 15, 2014 -33- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Relevant Information • The applicant(representing HRSD)is requesting a Conditional Use Permit for a communications tower. • The applicant is in the process of developing a Smart Sewer System as part of its efforts to meet the Regional Consent Order issued to HRSD and area localities by U.S.EPA and the Virginia DEQ. • A component of this system will be a microwave-based Wide Area Network(WAN)wireless communications system.The network will allow for fast and reliable communication between HRSD's treatment plants and operational centers. • The installation of a communications tower at each of HRSD's facilities is necessary as part of the development of the system. • The height of the tower proposed for the subject site is 150 feet.The FAA has reviewed the proposed tower and determined that the height cannot exceed 154 feet(the review by FAA includes routing to and comments from Norfolk International Airport and JEB Little Creek-Fort Story). cz ! � mom Z - - $e8 -11 April 15, 2014 -34- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) :` - !-- zli -- •aosivaaard...”-- a 1I1 l4 — .. �1 s� -.mow(. �� - ._.._.._..__ E gi'I,' A ii ;pi,/s�� -� [I=I ill 1 Evaluation and Recommendation • Planning Staff recommended approval with conditions. • By consent (9-0), the Planning Commission recommends approval with conditions. • There was no opposition. Apri115, 2014 -35- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) CEN1 ERVILLE +h alo Tracy Desjardins A�12 SNE .,v — Al2 A , ` , 'd 1 ` - ., w Y -, A14 z.q..c.ra.n.......y..e,.... CUP hr Nome o¢uwbon•Family Chad Day-care • , *w 6,4 r.RR r4"."' 4. z C i �I Q 4• J .'Mil, O J • �. CO __ pr '� Y �,... '"..'!K - ,2 W -::.A lc. *.t. I r mu :� .. 0 l _, April 15, 2014 -36- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Relevant Information • The applicant is requesting a Conditional Use Permit for a Home Occupation(Child Daycare). • The applicant has operated this daycare business since October 2012,and has cared for a maximum of ten children based on her license from the Department of Social Services(DSS).The applicant, however, lacks the required Use Permit. • As part of the request for the Use Permit,the applicant is requesting an increase in the number of children to 12. • The house is located on a 4,809 square foot lot. The backyard provides ample space for play and is fully enclosed with a six-foot high wood privacy fence. • Hours of operation are 7:00 a.m.to 5:30 p.m., Monday through Friday. • The age of the children ranges from six weeks to five years. situ 111 • April 15, 2014 -37- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) �.r- ,, i r •r .tet ., ,...,,,... , :° :: k , , „ ,41i1W - Ahr ....„,„. ..,.., _ ... ..... .. ,....„, 0 . . _,, .,‘ k Evaluation and Recommendation • Planning Staff recommended approval with conditions. • By consent (9-0), the Planning Commission recommends approval with conditions. • There was no opposition. April 15, 2014 -38- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) BAYSIDE N1•1,i, Ebenezer Baptist Church ' N Rio RIO /` I. R15 •..um.wn ii. �a..,� •/ R70 ` ' R 1 sv«1'► _,..C:osur. 4� .;fir Olt R15 \ R15 \ _ Al2 s """ m sr.,=20•o,Zon or Non wo and W..ehnQD uin .... d o or+ 77. wt- sCfygN oR I. 4 WESLEYAN " -y;+ 1 v1,111,,..1 rv.,.,.1,..1„ Y `, car/�.n Q 1, 1,,c V. `,Pt,01, 4 WilitlakiegSaNiad April 15, 2014 -39- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Relevant Information • The applicant is requesting closure of an unimproved portion of Norwich Avenue adjacent to Wesleyan Drive. The applicant is also requesting modification of a 1973 Conditional Use Permit in order to provide additional area for parking. • The existing 1.85-acre site has limited space where additional parking could be accommodated; therefore, the closed portion of the right-of-way will be used to expand the parking lot. • The proposed parking lot addition will provide 40 additional spaces. The submitted site plan shows the addition of one access point onto Wesleyan Drive that will be used for egress only. ,jam 1j a C_ mss.. {I� sr a ""``.' q _-....._ 1 IfriP'N' % ' ,..:t •IQ � + I mac ' ' !i `\ I + r:-1-x-- 'nam 't �,1\ a �a . r {. MAW* 01C0.1 RPM _ • April 15, 2014 -40- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Evaluation and Recommendation • Planning Staff recommended approval with conditions. • By consent (9-0), the Planning Commission recommends approval with conditions. • There was no opposition. April 15, 2014 -41- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) CENTERVILLE " !'ir inia Beach IL.AL Investors,L.L.C. `Plhi POHJ PDH1 PDHI • 82' gR/.PC PC+i 4+44 < Lp Pant AJB" AtY r�.rrrr•+`.n.a..r+.w+ CUP for Mousin0 Por Senron a Orunied Persona MoJr/�coon of PrdNn mamewarr .. i r Y - _ .� WrEs•mJ ---.,+ •�EA DOINGL L!�RD:. • CE-ss �� • • Q Co' • RD us. Virginia Beach IL AL Investors,LLC April 15, 2014 -42- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Relevant Information • The applicant is requesting a Modification of the Proffers of a 2009 Conditional Rezoning.The applicant is also requesting a Conditional Use Permit for a Senior Housing Facility. • In December 2013,the City entered into an Agreement of Sale with the applicant to develop the site as proposed. • The Agreement of Sale is subject to the applicant obtaining approval of the proffer modification and use permit. • The proposed development will consist of a 180-unit rental housing facility for seniors and disabled Persons. • The 180 units include 101 independent-living units, as well as facilities for assisted-living and individuals needing nursing [memory] care. P . .n .:.-A► a i#' 01106.41, r'_ MP �.a April 15, 2014 -43- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) 7• • -:-,- 141; -‘ ,04‘)- ,' : , '.-- ;„:-.1= <,..''.• ,,' ,,::- '- / Y Nt'.:„,% ---.1=72:" // 'Crt5....-A.T11=1.10111111. 1111/11111/111111111111SISMS, 4,e / - •---.- 1 mmorA bfl'Iril 'wow vv....—. A.. tin Ii 11"ii- -U...I L...1 L.... '" LL..4 1 I-1 1114b111—J1 111 11111 11 . ' ' ' 1..1 .* •-- --L ..,1 I 1 1 1 T 1 1 's ""li Ale i i A ,. ST LeVAT1014 A.. ...... .416. AO a. 14" Li LJ..os.____-1` _Li_a. ....1........ Iri --..--- - . •• LIVATION If Ie ...... —J' ,..1 d..,4 . . --R -R - -P - - - - • MATSON Apri115, 2014 -44- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Evaluation and Recommendation • Planning Staff recommended approval as proffered (rezoning) and with conditions (use permit). • By consent (8-0-1), the Planning Commission recommends approval as proffered and conditioned. • There was no opposition. PRINCESS ANNE M..,'= Oceanside Building; R15' N6 � • R15 X04'6 R151� RR 15. ti5' `°�"`" A�41se �.., . RIS. d R15 `-� R15 OR1 ' I April 15, 2014 -45- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Notometry Al IM - `fir• 4 O Y9 a asaasalaaaaaaaaaamaaaau Relevant Information • The applicant is requesting a Conditional Change of Zoning from R-15 to R-10 for the purpose of developing the site with nine single-family dwellings. • The proffered concept plan depicts a single- loaded roadway along the western property line, bordered with large canopy shade trees. • The location of the roadway provides the opportunity for connection to any development that could potentially occur to the northwest. • The proffered building elevations include the use of lap siding, stone, and brick. Architectural details that enhance the design include the use of standing seam metal awnings and porches sized to be actively used. April 1 5, 2014 -46- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) REZOta.10 OMIT rce 4857 ROM RPM ROAD aKc' --- IOIMIOM / //// \. • I'1111111iiIfAlgIIpB� C/XI i\ J✓ J d - 4, ACT- L 1 _ 4,�,, y : April 15, 2014 -47- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Evaluation and Recommendation • Planning Staff recommended approval as proffered. • The Planning Commission, by a vote of 8-1, recommends approval as proffered. • There was opposition. PRINCESS ANNE Mic hacl 1).Silcn,Inc. .R10 50' 01' RIO RIO R10 RIO R20 y a . • '(72 7 j27 5�' 82' 16s R2065-7( 1. 11 R75 ,, PARKWAY R7.5 NMMO i! A1gt`� 84. R20 B2 01' April 15, 2014 -48- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) • ,/ ti • • 6 e& r" NIf7fJp pAR .mss 4"WAY ./... 4— way *11,4„ iiiYilit..I ..' i•.Ye ri Relevant Information • The applicant is requesting a Conditional Change of Zoning from R-20 Residential to B-2 Community Business for the purpose of developing the site with a shopping center. • The proposed development will consist of seven buildings,an anchor store,and a 1.4-acre outparcel.The total retail floor area is 93,351,which includes the 26,840 SF anchor store. • The five primary buildings are situated parallel to Nimmo Parkway and General Booth Boulevard,enclosing the parking lot located in the center of the site. • The existing historic house on the site will be relocated, structurally enhanced,and renovated for commercial use. • A Traffic Impact Study was conducted.As a result of the recommendations of the study,the applicant will be installing turn lanes on both roadways,as well as a new traffic signal at the access point on Nimmo Parkway (which is located opposite the access point for the shopping center on the south side of the roadway). April 15, 2014 -49- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) 1 Hickman Place , ,,,: 0., \\ =-._,,-. 0\ , --''' - -- ':'-t±l'r:---- . 1 oik *III '11"::-__ - `0\\ \'\\\,,.,,, _ - -".=Z.._ .1411.... ,c. Or"' , • • _ April 15, 2014 -50- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Moe1LE STONE T I { 1 1 /./k�r 111. Hickman Place a i.NLEV DEB 6N Virginia Beach,VA Otlobe,20 2013 Conceptual Perspective View 2 General Booth IWO Michael D.Shen,Inc. d �e � r : At Hickman Place Z April 15, 2014 -51- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Evaluation and Recommendation • Planning Staff recommended approval as proffered. • The Planning Commission, by a vote of 9-0, recommends approval as proffered. • There was opposition. PRINCE66 ANNE I'" Radnec Price �� AG2 -E N B2' >75 d/3I.rL: Ate I AG2 �`t PA ill i 15 te4 •ar s PDH, r '` '711- -I r. Li T, R5D' B2, RSD • Mil` B2• I",,,...' 850' 1:261D• / , L April 15, 2014 -52- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) .,r Y• - nw.wr • °••• • o'.•O • • V Jt"eci 005 C/ 4PP • t. __IiWYOBi Relevant Information • The applicant is requesting a Conditional Use Permit for Truck and Trailer Rental. • The applicant rents U-Haul trucks and trailers, operating out of Unit 14 of the shopping center located on the site. • The vehicles are parked in eight spaces located behind the shopping center. • The applicant proposes to operate seven days a week between the hours of 9:00 am and 5:00 pm. Outside of the hours of operation, customers will be allowed to return a truck or trailer and leave the key in a drop box. Apri11 5, 2014 -53- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) MEM Mm u�'j !Dal -40 Ingle Min ¢ourat soot+Btvda itaistreraiderlatil Rodney Price April 15, 2014 -54- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Evaluation and Recommendation • Planning Staff recommended approval with conditions. • By consent (9-0), the Planning Commission recommends approval with conditions. • There was no opposition. BEACH ^ ` Koch Uccclopmcnt.Co. N OR OR .SSI/\_::--1-3rR 180` 60,01 1111 lcOH T 1l0`5�•EEj m 65-70 11 OR OR r-n..r-+......v.•..w .,,.... CUP Iw OulEoo.R.c nF.c v •Rem.trve Com ince April 15, 2014 -55- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) A t,, SI FtEFT =q� vo60, l • 7� F 5TREET 01, ,, � Relevant Information • The applicant requests a Conditional Use Permit for an Outdoor Recreation Facility.The Use Permit will allow for the erection of a 190-foot high SkyWheel on the property. • The property is zoned OR Oceanfront Resort District and is regulated by the Oceanfront Resort District Form-Based Code(FBC).Since the SkyWheel structure is an irregular form that does not meet the prescribed criteria of any Building Type as defined by the FBC,the applicant is also requesting a Special Exception for Alternative Compliance. • The base of the structure is 20 feet tall;the diameter of the wheel portion of the structure is 170 feet. • The SkyWheel will be located at the center of the site. • To the east,the wheel will extend for approximately 28 feet into the area above the public greenbelt,adjacent to the Boardwalk. • Also proposed for the site are an Operator Room(to the north of the SkyWheel)and a 1,500 square foot ticket booth, which will be located on the western lot line adjacent to Atlantic Avenue. April 15, 2014 -56- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) ori: ` r IOC' 04. V' ' ,rIr — f lot 'II '-'% a ,,,,,,Hr : .. ...e ., , .0- k •I'cli, , 'O.\ .r --..- ENCROACHMENT EXHIBIT SKYWHEEL AT 17TH STREET PARK III y I« 17th street,Millets Beach.Virginia NM WnR9CArE ARCRRF[T 1.An04111M0x,(-IN II.[NUINVEKs April 1 S, 2014 -57- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) }ate .e Mme' r ` Koch Development,Co. c _ten- z Nes warm. I 10101.4 .7.1114.11 WOR 03.11K1 SOUTH ELEarLN 16,11017 ax.ex* OS.OM OM 1.�N.. Sk WEST ELEVATION warowileortorrsova"wan. April 15, 2014 -58- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Evaluation and Recommendation • Planning Staff recommended approval with conditions. • The Planning Commission, by a vote of 7-2, recommends denial. • There was opposition. CENTERVILLE Ronald W.Dodson& endu tin L.Dodsol 1 V ruo Ti‘ti } R7.5 Tallwood Nl9h School �\ r ,== Coneional So g y onF1.5 nF.50 April 15, 2014 -59- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) , ti• • V-C) a ` • \�5J `310._ k�.T ; w'- ✓ '., ..,.AVO 3.0 kfr I.i 11 vud High Gi h.„I Relevant Information • The applicant requests a Conditional Change of Zoning from R-7.5 Residential to R-5D Duplex Residential for the purpose of developing the site with ten single-family dwellings. • A single cul-de-sac from Kempsville Road is proposed for access to the 10 lots. • The applicant proposes to protect and preserve a very large oak tree,measuring 60 inches in diameter,located near the entrance to the development.Several other larger trees,one as wide as 50 inches,are also slated for protection. • The proffered house elevations indicate vinyl siding as the primary exterior building material.Higher quality materials of brick and standing seam metal are provided as options at additional cost to the homeowner. • The proffers indicate that each one-story house will have at least 1,800 square feet of enclosed living area(excluding garage space),and each two-story house will have at least 2,000 square feet of enclosed living area(excluding garage space). April 15, 2014 -60- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) , • C.0116,71.1_ILSINVISION PLAN ca, N' �T GWEDE MEADOWS I t sans rh JIM �. _ ; 1.34-7A1 12; 7. rD 4 IyISA.P C April 15, 2014 -61- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) PROPOSED BUILDING ELEVATIONS, GWEN MEADOWS- 07/01/2013 ARCHITECTURAL SHINGLES IDu G1 JC J CICL3CD LJCJC Y'•'7t ,Yteft Evaluation and Recommendation • Planning Staff recommended denial. • The Planning Commission, by a vote of 9-0, recommends approval with conditions. • There was no opposition. April 15, 2014 -62- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) tVANHAVEN '!.I =( La Paz,L.L.C. Rey P1 8Fira,Lannlne ,,p� St.Pari --- y , P1 R6R 15 aR7 5 R10 .,> rFirst Landi g s- ' iRa coviii..;00* 4. - 4t4r. State Park t 1'69• 9<< F� krsP' April 15, 2014 -63- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Relevant Information • The applicant is requesting an Alteration to a Nonconforming Use for the purpose of demolishing an existing duplex dwelling and constructing two single-family dwellings. • In October 2012, City Council approved a request for an Enlargement of a Nonconforming Use for the subject site.The approval was for the addition of a second story, renovation of the exterior,and improvements to the site to bring the parking into compliance with the Zoning Ordinance regulations. • During a pre-construction inspection of the existing structure, it was determined that the extent of disrepair and the structural condition would not support the proposal as approved. • The applicant now proposes to remove the duplex and construct one single-family dwelling at the front of the lot and one at the rear of the lot. • • rii111111. Y y � Let l . of s� 3R April 15, 2014 -64- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Ham( \ —1 ,A, s A , N.1 'l. ii. i, • 'iii III SHORE DRIVEONPOILf ».• �•• aICAO n Evaluation and Recommendation • The Planning Commission does not hear requests for changes to nonconforming uses. Accordingly, there is no recommendation from the Planning Commission. • Planning Department staff is currently reviewing the request. Staff will provide the City Council with an evaluation of the proposal prior to the May 13 public hearing. April 15, 2014 -65- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN (BUDGET)—FAMILY AND YOUTH OPPORTUNITIES PUBLIC HEALTH DEPARTMENT 3:55 P.M. Mayor Sessoms welcomed Heidi A. Kulberg, MD, MPH—Health Director. Dr. Kulberg expressed her appreciation to Mayor Sessoms, City Council and City Manager Spore for their continued support: JPGC,:IA B£,jC't /,S r7 i V'' Public Health Department Budget Workshop April 15, 2014 Heidi A. Kulberg, MD, MPH The Department's Operating Budget increased 2.2%from FY2013-14: Public Health Department Operating Budget Program Unit FY 13-14 FY 13- FY 14-15 FY 14-15 Change FY 14 Amended 14 FTE Proposed FTE Amended to FY 15 Proposed Public Health $3,131,935 9.13 $3,202,360 9.08 $ 70,425 2.2% Total $3,131,935 9.13 $3,202,360 9.08 $ 70,425 2.2% April 15, 2014 -66- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN (BUDGET)—FAMILY AND YOUTH OPPORTUNITIES PUBLIC HEALTH DEPARTMENT (Continued) 64%of the Department's Budget is from Grant Funds with 85.8%of expenditures for Personnel: FY 2014-15 Budget $8,671 4.1M. fib Budget by Revenue ■Grant Funds m Prior Year State Reimbursement ■Auto Ecpense Reimbursement Budget by Expense Category MEI* Personnel ■Operations Below are the Department's Significant Issues: Public Health Department Significant Issues Affordable Care Act 1. Insurance- More people covered —Health Insurance Marketplace —Utilization of safety nets/PH clinics-uncertain 2. Health Systems-Public Health & Prevention —Community Health Needs Assessments —Increased focus on prevention —Improving the health of populations April 15, 2014 -67- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN (BUDGET)—FAMILY AND YOUTH OPPORTUNITIES PUBLIC HEALTH DEPARTMENT (Continued) Below are the Department's Trends and Highlights: Public Health Department Trends and Highlights 1. ACA: Health Insurance Marketplace VB Collaboration to educate, inform & empower —VBDPH = 15t health dept in VA to be a CAC orgn. —Collaboration with 7 key partners —FYO SIT strategy to improve access to care —VBDPH hotline: over 350 calls —10 Education and Enrollment sessions Public Health Department Trends and Highlights 2. ACA: Insurance- Billing services VBDPH =#1 in the region Best Practice leader within VDH Virginia Beach Overall District Average Health District 12/31/2013 12/31/2013 Percent of Third Party Receivable 19.55% 8.83% Balances>60 days Percent of Self Pay Client Receivable Balances >60 days 7.42% 4.50% Funds collected as a percent of 65.63% 75.39% total gross accounts receivable April 15, 2014 -68- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN (BUDGET)—FAMILY AND YOUTH OPPORTUNITIES PUBLIC HEALTH DEPARTMENT (Continued) Public Health Department Trends and Highlights ACA: Public Health and Prevention 1. Coalition building — Mayor's Action Challenge Cmte- Healthy Living — Housing Resource Center 2. Community Health Needs Assessment —Mobilizing Action through Planning&Partnership —Community Health Improvement Plan Public Health Department Trends and Highlights ACA: Public Health and Prevention 3. Health equity/vulnerable populations —VB Tech&Career Ed.Dental clinic; Maternity clinic 4. Case management — Healthy Families, First Steps 5. Health education — Chronic disease self management,car seats 6. Environmental health —6,513 restaurant inspections in FY2013 April 15, 2014 -69- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN (BUDGET)—FAMILY AND YOUTH OPPORTUNITIES PUBLIC HEALTH DEPARTMENT (Continued) `Healthy Eating Ed. s,- o' { Families NealthY Mater uty C, r4 MarketplaEE*"Enrollment_. + Dental Clinic 14 ik Mayor Sessoms thanked Dr. Kulberg and the entire Department for their hard work. April 15, 2014 -70- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN (BUDGET)—FAMILY AND YOUTH OPPORTUNITIES HUMAN SERVICES DEPARTMENT 4:15 P.M. Mayor Sessoms welcomed Dannette Smith — Director, Human Services. Ms. Smith expressed her appreciation to Mayor Sessoms, City Council and City Manager Spore for their continued support: Human Services Department A Learning Community: Providing a Safety Net for Virginia Beach Citizens Budget Workshop April 15, 2014 Dannette R.Smith,Director The Department's Operating Budget increased 1.8%from FY2013-14: Human Services Department Operating Budget Program 2014 2014 2015 2015 Variance$ % Amended FTE Proposed FTE Social Services 33,351,878 320.29 34,354,927 327.29. 1,003,049 3.0% Developmental Services 26,266,117 325.42 26,785,127, 325.42 519,010 2.0% 'Mental Health Substance 24,286,163 255.07. 24,873,442 256.07 587,279. 2.4% Abuse CSA Administration 12427,521 200 10,839,742 3 0,(1,587,779).-12836 ��C p I uvc Sevicu AR) Central Services 5,156,364 66.82 6,081,614 70.82 925,250 17.9% iAtlniinis�ia�ive Support Services) '. Juvenile Detention Center 4,334,968'. 63.56 4,995,426 73.31 660458. 15.2% Grants 1,708,715 25.00 1,730,342 25.00 21,627 1.3%. ��comr�evco„euro„a�a eam mserya! Pendleton Child Center 1,777,200 23.25 1,669,891 22.25,. (107,309) -6.0% Total 109,308326 1,081.41 111330511 1,103.16' 2,021,585 1.8% April 15, 2014 -71- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN (BUDGET)—FAMILY AND YOUTH OPPORTUNITIES HUMAN SERVICES DEPARTMENT (Continued) 30.5%of the Department Budget is from the General Fund with 68.5%of expenditures for Personnel: Human Services Department FY 2014-15 Budget 54,938,205 4.4% $19,436.31841110 ......,, l ... 17. 6 •Local Funding Federal •State c Personnel •Operations Assistance Payments a Medicaid c Fees/Other Budget by Revenue Budget by Expense Category 33 Total Revenue:$111,330,511 to Below is the Department's Charge from the City Manager and Deputy City Manager: Human Services Department Charge from City Manger and Deputy City Manager • Create a Premier Integrated Human Service Delivery System that ensures"seamless"services are provided to the community through a collaborative approach between the Community Services Board(CSB) and Social Services Divisions. Develop business strategies and practice models that are sustainable and allow the department's organizational infrastructure to be flexible and fluid during environmental changes within the Human Services landscape. Develop and build expertise within the Human Services workforce that can provide exceptional customer service to the community. April 15, 2014 -72- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN (BUDGET)—FAMILY AND YOUTH OPPORTUNITIES HUMAN SERVICES DEPARTMENT (Continued) Human Services Department FY 2014-15 Budget • Juvenile Correctional Center Alternative Placement Program Requesting 9.75 FTEs/Cost$557,593-No additional City general funds required The Department of Juvenile Justice(DJJ)in partnership with the Virginia Beach Juvenile Detention Center will house ten(10)offenders and utilize the remaining wing of the Juvenile Detention Center for offenders that have been committed to DJJ. - Financial Assistance Division Requesting 6 FTEs/Cost$337,284-No additional City general funds required Since 2007,the number of Medicaid recipients in Virginia Beach have increased by 147%and the number of cases in SNAP have increased by 73%. The Department will also receive an additional 3,600 FAMIS Medicaid cases previously managed by the State. (s Human Services Department FY 2014-15 Budget Floating Child Welfare Team Requesting 4 FTEs/Cost$256,292-City general fund requirement is$219,472 Floating Team would manage vacant caseloads and provide staffing coverage for the 24/7 operations. Developmental Services Case Management Services 1 FTE/Cost$67,754-No additional City general funds required This case management position will provide services to individuals currently on the waiting list for services. • Mental Health Substance Abuse Commonwealth Coordinated Care Case Manager 1 FTE/Cost$78,049-City general funds requested The position as Commonwealth Coordinated Care,formally known as Dual Demonstration project,will address the dual eligible(Medicare&Medicaid) 6 individual's full range of health,behavioral health,and functional needs under one integrated service delivery system. April 15, 2014 -73- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN (BUDGET)—FAMILY AND YOUTH OPPORTUNITIES HUMAN SERVICES DEPARTMENT (Continued) Below are the Department's Critical Services NOT funded: Human Services Department Critical Services NOT Funded Community Services Board/Developmental Services(DS)has experienced organizational changes that has impacted client services.Inconsistent oversight and facilities management has sometimes impacted client care. Turnover Rate July 1,2011—January 17,2014—15.5% 30 of 193 Current Contract Manpower—50,of these 26 hired after January 2012 Contract Manpower turnover—36 have left since January 2012 20 resigned,14 dismissed,2 other(temp contract ended) Department Request: This request is to convert contract manpower funds into nine(9)full time positions within the DS Division.The cost of these positions is$543,815 which will be offset by a reduction in contracted manpower funds.This request will provide consistency in staffing and better client care/coordination of services. rr Note:Above statistics reflect staffing patterns at ICFs,group homes,and Supported Living Programs Below are the Department's Areas of Vulnerability: Human Services Department Areas of Vulnerability Program and Operation Areas for Immediate Action Develop and sustain an ' Re-engineer Human Resources(HR) infrastructure that is fluid and Leadership and team flexible Build systems for oversight to manage Recruit,retain,and"right-fit" Contracted Manpower and Overtime leaders Strengthen Child Welfare Practice Explore technology systems that through leadership/supervision, allow for managing workload appropriate staffing levels and Increase the use of data to monitor development of a practice model program outcomes,assess program Strengthen CSB's operational structure quality improvements and focus on as it relates to facilities management community needs and trends for program development Ensure appropriate staffing levels for the Financial Assistance Division in Enhance business functions that processing federal/state mandated (8 support staff in providing services to services to the community the community � a April 15, 2014 -74- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN (BUDGET)-FAMILY AND YOUTH OPPORTUNITIES HUMAN SERVICES DEPARTMENT (Continued) Human Services Department Perceptions The Department has experienced rapid and tremendous organizational changes over the last ten(10)years. - The Department's infrastructure has not kept pace nor recovered from diminishing capacity from the vulnerable Human Services environment(i.e. staffing composition,technology,and business practices). The Department has experienced impediments in fully integrating the two divisions(CSB)and(SSD)into a fully incorporated human services delivery system for the City. This has impacted service delivery in the following manner: Difficult in the ability to engage,collaborate,and listen to feedback from the community about the services provided by the Department Department staff have grappled with work expectations due to absent and minimal leadership expectations l 9 0 Human Services Department Strengths - Department staff has been resilient and strong through incredible organizational change. The Department continues to be committed and passionate about serving the most vulnerable citizens of Virginia Beach. Department staff are willing to listen to new ideas that may generate new strategies for delivering human services. There is a commitment from the CSB and SSAB Boards to support staff through departmental changes and develop an advocacy agenda to support the community's most at-risk citizens. 40 0 April 15, 2014 -75- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN (BUDGET)—FAMILYAND YOUTH OPPORTUNITIES HUMAN SERVICES DEPARTMENT (Continued) Human Services Department Growth Opportunities • Develop a culture that embraces change and accepts the new strategies to better serve the community. Strengthen organizational infrastructure to support new work expectations. • Cultivate and embrace a"Supervisory Model"that develops,supports and builds a strong workforce accountable in providing exceptional customer service. • Create a Staff Development Program that embraces and develops cutting edge skills and expertise in serving the community. • Ensure that services are culturally and linguistically relevant to the community that the Department serves. • Acquire mobile and office technology that allows workload management and monitoring in a virtual environment(laptops,tablets,mobile communication, data warehousing). In collaboration with the Housing&Neighborhood Preservation Department ) develop programs and services to serve the homeless population in the Housing Resource Center for citizen of Virginia Beach. Human Services Department Workforce Over the past 2 years,188 permanent full time employees have ended their employment with the Department: 120 Resignations 52 Retirements 16 Dismissals This constitutes an average annual turnover rate of 10%not including promotions,transfers,part-time and contract staff. • The Department has hired 120 staff since July 2013,not including part-time or contracted manpower. The Department has developed and is implementing recruitment strategies to significantly decrease the vacant positions throughout the Department.This strategy consists of a large scale interview process that creates a pool of well qualified candidates to fill current and future vacancies. ff April 15, 2014 -76- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN (BUDGET)—FAMILY AND YOUTH OPPORTUNITIES HUMAN SERVICES DEPARTMENT (Continued) Human Services Department A Prestigious Organization... The Department has fully implemented an integrated approach in providing human services The culture has embraced"best practice"and"business models"that sustains a robust service delivery system The Department's"climate and environment"allows employees to thrive and provide exceptional customer service • The Department has a strong,vibrant,and collaborative working relationship with city leadership based on relevant,informed and transparent leadership The Department continues to nurture and sustain strong working relationships with federal and state entities and with local municipalities in Hampton Roads (33 Human Services Department Questions (14) Mayor Sessoms thanked Ms. Smith and the entire Team for their work. April 15, 2014 -77- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES CULTURAL AFFAIRS 4:30 P.M. Mayor Sessoms welcomed Emily Labows —Director, Office of Cultural Affairs. Ms. Labows expressed her appreciation to Mayor Sessoms, City Council and City Manager Spore for their continued support rv✓y'N'"6e^;' 0l: ,.ji Office of Cultural Affairs Budget Workshop April 15, 2014 Emily Labows The Department's Operating Budget decreased 1.8%from FY2013-14: Cultural Affairs Operating Budget Program Unit FY 13-14 FY 13-14 FY 14-15 FY 14-15 Amended FTE Proposed FTE Change FY 14 Amended to FY 15 Proposed Cultural Affairs $ 439,420 3.0 $ 448,558 3.0 $ 9,138 2.1% Sandler Center 1,141,124 0.0 1,121,364 0.0 (19.760) (1.7%) VA Museum of Contemporary 240,000 0.0 230,000 0.0 (10,000) (4.2%) Art Arts and Humanities 450,219 0.0 428,624 0.0 (21.595) (4.8%) Commission Boardwalk Art 50.500 QQ $0.500 QQ Q QQw Show from TIP Total $2,327,263 3.0 $2,279,046 3.0 $(92,277) (7.8%) z April 15, 2014 -78- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES CULTURAL AFFAIRS (Continued) 97.8%of the Department's Budget is from the General Fund with 59.1%of expenditures for operations: FY 2014-15 Budget $50,500 2.2%-------�a 4110 Budget by Fund 41.IM ■General Fund k,TIP Special Events s658.6:4 28.9% Budget by Expense Catego ;;Personnel•Operations Grants/Contributions 3 Below are the Department's Trends and Highlights: Office of Cultural Affairs Highlights Sandler Center Management Contract: Hosted 150,436 attendees,392 events and S 1,667,908 in gross ticket revenue(FY13) I Generated 5149,845 in Admission Taxes(FYI 3) Focus on attracting outside promoters to bring memorable performances in addition to our stellar Great Performance Series(FY13) 16 sold-out shows including resident groups The Sandier Center utilizes 253 active volunteers This season they have clocked 8695.90 hours saving the City an estimated 573,919.94 Over 2,200 kids and families celebrated the arts at the Sandler Center during Kids Arts Palooza in March 5'n Annual`Ynot Wednesdays?"attracted 30,809 patrons,and returned over 530,000 back to the Sandler Center Foundation to support education programs Sandler Center received multiple awards for programming. • The Sandler Center was honored by VEER Local Music Awards-Best Performing Arts Venue • Virginia Living Magazine's Best of Virginia honored the Sandler Center with Best Special Event Venue In astern Virginia 4 April 15, 2014 -79- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES CULTURAL AFFAIRS (Continued) Office of Cultural Affairs Highlights Sandler Center Foundation: ACCESS the ARTS has provided funding for over 11,000 Title 1 students to attend an educational matinee show over the past 3 years . The Foundation raised 4290,334 in new gifts from 305 donors m FY13 A 98%increase from last year Wan Raichel World Music Benefit Concert netted over 4100,000 for ACCESS the ARTS program . The Sandler Center Foundation underwrites all educational programming at the Sandier Center. This gift allowed the Sandler Center to increase the number of matinee shows from 3 to 4 this year. The Foundation provides funding for the Virginia Beach Public School's All City Music Festival,Senior Dancing programs,and the Virgini�iaa�J'Symphony's PB&J concert series ....1 -17;1 ,t r , ''R _i r- e • . l i '. ; I tit ! �; r �. f `�. uJ v Office of Guttural Affairs Highlights Virginia Museum of Contemporary Art(MOCA): MOCA has received national media attention including:The Wall StreetJournal,Better Homes and Gardens Magazine,The Huffington-Post,W Magazine,ARTWEEK,The New York Times Blog,The New Yorker,World News. MOCA has received scholarly accolades and international recognition for Its fall 2013 exhibition, Barnaby Barford Exhibition traveling to Scotland,June 2014 A first time benchmark for MOCA Exhibition catalogue written and produced by MOCA staff has been picked up by the global distributor World Wide Book,the world's largest resource of scholarly international art books and exhibition catalogues for university art librarians. Open an average of 341 days a year or 2,387 hours,visitors to MOCA this past year represented 50 states and 25 countries.Walk-in admissions increased by 119%in FY13 and a 36%increase In program and event. FYI 3 Number of Actual Wvinia Beach Programs:33 exhibitions,Ill school tours,255 studio school classes, 347 outreach programs.21 free programs,6 special tours and 23 special events. FYI3 Actual Attendance for Virginia Beach Programs:49,557(excluding outdoor art shows and fundraisers:total attendance including these events/s 501.907) 6 April 15, 2014 -80- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES CULTURAL AFFAIRS (Continued) Office of Cultural Affairs Highlights&Budget Impacts Pubik Art Program • Formed new 501c3 non-profit organization:Public Art Virginia Beach Foundation,headed by Andrew Fine&Randy Sutton • Raised private donations to commission and install The Wave at the Laskin Gateway • Next project Art at the Lesner Bridge • Sandler Center Visual Arts Gallery-Featured Bill Campbell,Matt Eich(in conjunction with MOCA), Ed Obermeyer,Clayton Singleton Arts and Humanities Commission grant programs and Commission-sponsored projects • 20+annual grants • Funds over 410 events&programs in Virginia Beach • Grant recipients returned over$235,000 back to the City in Admission Taxes and rental revenue: $.52 of each$1.00 is return to the City • Funding to the Arts Commission creates revenue streams right back to the City,in the form of ticket taxes directly and restaurant tax revenue concurrently • Increased use of Sandler Center by Arts Groups-New Virginia Opera Series • Total requests in FYI4 totaled 5649,534 • FYI S Budget Reduction:$21,595 • �•, :.a' d� 7 CONCLUSIONS: THE ARTS MEAN BUSINESS IN VIRGINIA BEACH Arts&Culture Attendees in Virginia Beach Industry in Virginia Beach Spend$30.44 Per Person,Per $56.8 Million Annual Expenditures Event Full-Time 1,411 EquivalentJobs Gifts$2.06 LVirginia Beach $2.3 million Meals$18.$5 . Ground Transportation Government $3.35 Revenue Lodging$3.04 State $3.6 million Other$3.64 Government Revenue Data from the 2009 Americans for the Arts'Economic Impact Study of the Arts in Virginia Beach a April 1 S, 2014 -81- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES CULTURAL AFFAIRS (Continued) Cultural Affairs Effective & Efficient Services • Concentrate on maximizing revenue potential while maintaining high quality events • Expand services through the use of non-profit partners E Leverage private sector through donations • Increase use of volunteers . ' /At, - ..raj 9 APRIL 25-27 Coming Attractions b a #ssb" R4Pr''ax 'Show * sot C PNC BANK .a ARTS $. . o.-: EESTIVAl^ / y r ..: I' #1, tea IIµ r Center n►- ,0 Mayor Sessoms thanked Ms. Labows and the entire Team for their work. April 15, 2014 -82- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES MUSEUMS 4:47 P.M. Mayor Sessoms welcomed Lynn Clements —Director, Department of Museums and Historic Resources. Ms. Clements expressed her appreciation to Mayor Sessoms, City Council and City Manager Spore for their continued support: T7 jJ(i) Sl Department of Museums and Historic Resources Budget Workshop April 15, 2014 Lynn B. Clements, Director Budgeting for Sustainability Alignment of Resources: II Education-Social Sustainability • Preserving our Historic Resources for future generations Social +i. Economic Catalyst-Fiscal Sustainability • Ensuring Revenues remain strong :, 4 1 '' • Replacing Facility Infrastructure to ensure � * F greater efficiencies '!',‘'''' a Conservation-Environmental Sustainability .,!t':; ',' Environmental • Promoting Environmental Stewardship through z 2 a education,exhibits and sustainable practices ;n �`T��: • Ensuring Facility Systems are environmentally , �;�� friendly April 15, 2014 -83- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES MUSEUMS (Continued) The Department's Operating Budget decreased 1.3%from FY2013-14: Department of Museums & Historic Resources FY 2013-14 Operating Budget Program Unit FY 13-14 FY 13- FY 14-15 FY 14- Change FY 14 Amended 14 FTE Proposed 15 FTE Amended to FY 15 Proposed Virginia Aquarium $10,704,448 142.98 $10,471,293 147.98 ($233,155) (2.2%) Historic Resources 868,462 12.87 876,097 12.99 7,635 0.9% Total $11,572,910 155.85 $11,347,390 160.97 ($225,520) (1.3%) 74.5%of the Department's Budget is from Earned Revenue with 64.5%of expenditures for Personnel: FY 2014-15 Budget $1,315,878 $1,575,362 11.6% 13.9%illio 410=. $6,000 $1,981,008 X0.1% ■General Fund :VAQ Foundation r Earned Revenue 17.5% 1 Expense Category • Personnel ■Contracted/Internal Services Supplies ■Reserves and Transfers s April 15, 2014 -84- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES MUSEUMS (Continued) Below are the Department's Trends and Highlights: Department of Museums& Historic Resources FY 2014-15 Trends & Highlights a Aerial Adventure Course • 5 part-time FTEs for guest operations(Foundation funded) Aquarium earned revenues of fund 93%of its operating budget lib Aquarium Foundation—non profit generates$3M annually to assist with Aquarium operations and needs • 1 full-time FTE for Capital Campaign(Foundation funded) It Newly formed Historic House Foundation generated $40K in first year in support of Historic Houses Below are the Department's Critical Services NOTfunded: Critical Services NOT Funded General Funding Reduction • Aquarium funded the Theater renovation through earned revenues • Aquarium Target reduced by Theater Renovation amount($615,000) • $163,000 was reinstated • Remainder needed for critical equipment replacement FTE Conversion • Expenditure Neutral • Necessary for staff stability • Decrease of 1.57 FTEs IC Marketing Enhancements • An investment in Marketing will result in more Earned Revenues! It Historic Houses Manager • Needed for Historic House Administration April 15, 2014 -85- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES MUSEUMS (Continued) Capital Improvement Program FY 2015-FY 2020 Six Year Funding: FY 2015—FY 2020 Total Funding Virginia Aquarium-Buildings $42,439,846 Historic Resources-Buildings $2,513,676 Total Department of Museums&Historic Resources $44,953,522 Capital Budget Proposed FY 2014 Funding FY 2013-14 FY 2014-15 Difference Virginia Aquarium Buildings $2,043,736 $8,003,559 $5,959,823 Historic Resources-Buildings $ 344,826 $ 175,000 ($169,826) Total Department of Museums&Historic $2,388,562 $8,178,559 $5,789,997 Resources Major Museums Projects Funded Project Total Year 1 Project Start and Project Funding End Dates Cost a 3028 Aquarium Marsh Pavilion Enhancements $ 9,616,580 $4,544,125 07/2013-06/2017 • 3146 Aquarium Buildings CIP $15,186,530 $1,200,000 Ongoing ✓ 3278 Aquarium Replacement&Renewal CIP $ 2,375,000 $ 350,000 Ongoing • 3292 Virginia Aquarium Animal Care Center $13,218,000 $ 409,434 07/2014-07/2017 a 3519 Chesapeake Bay Aquarium Renovation $ 1,500,000 $1,500,000 07/2014-06/2015 1 3103 Heritage Building Maintenance CIP $ 2,068,850 $ 175,000 Ongoing April 15, 2014 -86- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES MUSEUMS (Continued) Department of Museums & Historic Resources Projects Requested But Not Funded 2 Adam Thoroughgood House Visitor Center —$2M I Heritage Building Maintenance-$125,000 i t Additional funding needed to address ongoing maintenance of the three City owned historic houses I •'s Aquarium Building Maintenance— $300,000 Additional funding to address backlog Conclusions Department of Museums& Historic Resources is: wrr, Economic Driver(City Council Goal:First Class Resort,Grow the Local Economy) • Produces Tax Revenues • Economic Impact 2 Educational Asset(Envision Virginia Beach 2040 "Students are prepared for success at every stage of their educational journey.") • Fosters Young Imaginations • Provides skill for a productive 21's Century Workforce Civic Asset(City Council Goal:Beautiful,Natural Setting and Resources and Places to Have Fun) • Creates a welcoming sense of Place • And a desirable quality of life 2 Cultural Legacy(Envision Virginia Beach 2040 "The Virginia Aquarium is the benchmark for U.S.Aquariums,"Our natural environment and conservation efforts are celebrated in our museums and cultural offerings and attract regional and national visitors.") • Preserves our unique background and heritage Mayor Sessoms thanked Ms. Clements and the entire Team for their work. April 15, 2014 -87- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES PARKS and RECREATION 5:03 P.M. Mayor Sessoms welcomed Michael Kalvort—Director, Parks and Recreation. Mr. Kalvort expressed his appreciation to Mayor Sessoms, City Council and City Manager Spore for their continued support: 0 e, i t', Parks and Recreation Budget Workshop April 15, 2014 Michael J. Kalvort, CPRE The Department's Operating Budget increased 2.3%from FY2013-14: Parks and Recreation Operating Budget Program Unit FY 13-14 FY 13-14 FY 14-15 FY 14-15 Change FY 14 Amended FTE Proposed FTE Amended to FY 15 Proposed Director's Office $294,704 2.0 $306,769 2.0 $ 12,065 4.1% Landscape 17,345,448 247.0 18,315,228 248.0 969,780 5.6% Management Recreation 12,220,569 272.2 12,823,992 282.0 603,423 4.9% Centers Out-of-School 5,193,910 149.4 4,753,299 137.6 (440,611) -8.5% Time Parks&Natural 2,392,858 61.4 2,355,369 57.0 (37,489) -1.6% Areas April 15, 2014 -88- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES PARKS and RECREATION (Continued) Parks and Recreation Operating Budget (Cont'd) Program Unit FY 13-14 FY 13-14 FY 14-15 FY 14-15 Change FY 14 Amended Amended FTE I Proposed FTE to FY 15 Proposed Open Space $507,778 7.4 $505,545 7.4 $(2,233) -0.4% Programming 2,037,080 42.6 2,042,583 42.9 5,503 0.3% Sports 2,146,880 27.2 2,069,018 26.6 (77,862) -3.6% Management Youth 398,555 3.0 405,741 3.0 7,186 1.8% Opportunities Planning,Design &Development 663,296 7.0 684,603 7.0 21,307 3.2% Parks and Recreation Operating Budget (Cont'd) Program Unit FY 13-14 FY 13-14 FY 14-15 FY 14-15 Change FY 14 Amended to Amended FTE Proposed FTE FY 15 Proposed Marketing& Resource $970,071 7.0 $940,230 7.0 $(29,841) -3.1% Development Business 1,403,194 17.7 1,655,440 17.7 252,246 18% Systems Subtotal $45,574,343 843.9 $46,857,817 838.1 $1,283,474 2.8% Operations Transfers 5,158,694 0.0 3,404,094 0.0 (1,754,600) -34.0% Reserves 775 0.0 561,849 0.0 561,074 72,396.7% April 15, 2014 -89- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES PARKS and RECREATION (Continued) Parks and Recreation Operating Budget (Cont'd) Program Unit FY 13-14 FY 13-14 FY 14-15 FY 14-15 Change FY 14 Amended FTE Proposed FTE Amended to FY 15 Proposed Debt Service $4,933,905 0.0 $6,127,085 0.0 $1,193,180 24.2% Subtotal Non- $10,093,374 0.0 $10,093,028 0.0 $ (346) 0.0% Operations Total 555,667,717 843.9 $56,950,345 8381 $1,283,128 2.3% 60% of the Department's Budget is from Parks and Recreation Special Revenue Fund with 62.3% of expenditures for Personnel: FY 2014-15 Budget $4,884,263$3,923,024 $336,437 8.5% 6.9% 0.6% 411MON Budget by Fund 66,127,0851 $3,965,943 10.8% \ 7.0% ■P&R Special 8evenue Fund -General Fund Open Space Fund ■Schools Landscaping Fund '�iy;s I.Other Funds Budget by Expense Category Personnel r Operations Debt Service ■Reserves and Transfers April 15, 2014 -90- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES PARKS and RECREATION (Continued) Below are the Department's Trends and Highlights: Parks and Recreation FY 2014-15 Trends&Highlights • Virginia Beach's park system ranked 8th among the 50 largest US cities in 2013 (Trust for Public Land) • Realized$14,450,103 in revenue for FY 13,which was an increase of$909,756 (6.72%)over FY 12 • Launched a new month-to-month membership option which resulted in a 22% growth of customer base • Support Envision Virginia Beach 2040 • Urban Forest Management Plan • 240 miles of bikeways and trails • Parks and Recreation facilities that enable citizens and visitors to pursue healthy,active lifestyles in a sustainable environment • Out-of-School-Time Programs serve 3,500 participants daily;8,100 total participants last year • Licensed Early Childhood Programs support the GrowSmart 2020 Plan through reduced fees based on financial need,pilot Kindergarten transition sites,and developing reading and literacy skills Parks and Recreation FY 2014-15 Trends&Highlights(Cont'd) State of the workforce: • Part-time positions are difficult to fill • 27.19%turnover rate for part-time positions • 52.78%of key leadership positions are currently eligible for retirement • Funding for Les Mills certification will increase class offerings and available instructors Sustainability: • Meadow Management avoids more than$150,000 in annual maintenance costs • Volunteers provided over 147,306 hours of service(70.1 FTE's),an equivalent of$1,800,000 during FY 14 • Williams Farm Recreation Center is a LEED Silver facility • Landscape Management Division main office building earned EPA's ENERGY STAR designation April 15, 2014 -91- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES PARKS and RECREATION (Continued) Below are the Department's Significant Issues: Parks and Recreation Significant Issues • Current funding allows for a 21 day mowing cycle for divided highways. Ideal mowing frequency is 18 days • Net reduction of FTE's by 39.19 in the past seven years • Modest fee increases for select programs that have not been increased for at least two years(based on market) • Additional$360,000 for part-time health insurance required by healthcare reform • Increase of$1,444,571 in P&R Special Revenue Fund's debt service for Bow Creek Recreation Center • Risk Management charges have increased$677,400,which is 209%,over the past four years Below are the Department's Critical Services NOT funded: Critical Services NOT Funded • 2.43 Part-time FTE's at major park facilities • 2.29 Part-time FTE's at recreation centers • $161,155 TIP Funding for Resort Area maintenance • $181,415 to move from 21 to 18 day mowing cycle for divided roadways April 15, 2014 -92- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES PARKS and RECREATION (Continued) Below is the Capital Improvement Program (CIP)for FY2015—2020: Capital Improvement Program FY 2015-FY 2020 Total Funding Parks and Recreation total 6-year proposed $85,377,522 funding(FY15—FY20): +$2,079,358(+2,5%) Capital Budget Proposed FY 2013-14 FY 2014-15 Difference Parks and Recreation $10,567,821 $24,587,750 $14,019,929 Parks and Recreation CIP Themes 1. Capital maintenance including renovations and replacements of existing parks,natural areas,and community recreation centers 2. Past due capital maintenance of parks infrastructure 3. Contractual obligations for capital maintenance of leased and special revenue facilities 4. Outdoors Plan and Bikeways and Trails Plan priorities 5. Maintaining 272 City park sites provides neighborhoods with opportunities for an array of cultural and recreational activities that stimulate,strengthen and revive the mind,body and spirit April 15, 2014 -93- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES PARKS and RECREATION (Continued) Parks and Recreation CIP Projects Funded by Type FY14 FY15 FY15-FY20 •Facility Replacement •Facility Replacement •Facility Replacement (12.3%) (64.5%) (20.8%) •Facility Repair& •Facility Repair& •Facility Repair& Renovation(64.8%) Renovation(18.6%) Renovation(46.1%) 0 New Facility 0 New Facility Development(22.9%) ❑NewDevelopment(17.0%) Development(33.1%) Below are the major CIP Projects Funded: Major Parks&Recreation CIP Projects Funded Total Project Cost Year 1 Project Start& Facility Repair&Renovation Projects (FY15-FY20) Funding End Dates (FY15) 4080: Sportsplex and Field Hockey $1,727,259 $311,999 07/09-06/20 National Training Center Repairs and Renovations I 4-300: Community Recreation Center $18,338,716 $1,125,813 07/11-06/20 Repairs and Renovations Ill 4-301: Parks and Special Use Facilities $7,360,362 $1,226,727 07/11-06/20 Development and Renovations III 4-302: Golf Courses Contractual $720,000 $120,000 07/11-06/20 Obligations I 4-305: Tennis Court Renovations Ill $1,700,000 $200,000 07/11-06/20 4-307: Athletic Fields Lighting and $1,650,000 $275,000 07/11-06/20 Renovations Ill is April 15, 2014 -94- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES PARKS and RECREATION (Continued) Major Parks&Recreation CIP Projects Funded(Cont'd) Total Project Year 1 Funding Project Start& Facility Repair&Renovation Projects Cost (FY15-FY20) (FY15) End Dates 4-502: Lynnhaven Boat Ramp&Beach $200,000 So 07/10-06/20 Facility Repairs and Renovations I 4-506: Parks Infrastructure Renewal and $6,000,000 $1,000,000 07/10-06/20 Replacement 4-517: Stumpy Lake Golf Course Lease $162,000 $27,000 07/12-06/20 Obligations 4-519: Bikeways&Trails Repairs and $1,680,000 $280,000 07/14-06/20 Renovations I Major Parks&Recreation CIP Projects Funded(Cont'd) Total Project Year 1 Project Start& New Facility Development Projects Cost Funding (FY15-FY20) (FY15) End Dates 4-064: City Bikeways&Trails Plan $2,650,000 $475,000 07/12-06/20 Implementation II 4-079:Thalia Creek Greenway I $1,100,000 $125,000 07/14-06/17 4-303: Greenways,Scenic Waterways& $900,000 $150,000 07/11-06/20 Natural Areas Ill 4-306: Open Space Park Development& $9,000,000 $1,500,000 07/10-06/20 Maintenance II 4.306: Open Space Program Site $3,007,601 $507,601 07/12-06/20 Acquisition III 4-503: Parks&Recreation Administration $9,982,800 $1,413,574 07/14-06/16 Offices Relocation April 15, 2014 -95- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES PARKS and RECREATION (Continued) Major Parks&Recreation CIP Projects Funded(Cont'd) Total Project Year 1 Project Start Facility Replacement Projects Cost Funding &End Dates (FY15-FY20) (FY15) 4.500: Park Playground Renovations III $2,409,274 $484,879 07/11-06/20 4-509: Replacement of Kempsville $15,365,157 $15,365,157 07/12-06/15 Recreation Center Below are the Projects NOT Funded: Parks&Recreation CIP Projects Not Funded Year 1 Facility Repair&Renovation Projects proTotal Cost Funding Project Start jec(FY15-FY20) (FY15) &End Dates PAR01: Mount itashmore Signature Perk $8,275,000 $8,550,000 07/14-06/20 Renovations III This project would continue to fund an ongoing 12 year initiative to design and construct phased capital renovations to Mount Trashmore Park in accordance with the Mount Trashmore Park Master Plan.Planned renovations would include replacement of the existing park office building,expansion of Kids Cove Playground parking facilities,and expansion of the Kids Cove Playground. PAR02: Little Island Signature Park Master $5,970,000 $2,200,000 07/14-06/18 Plan Implementation This project would continue to fund an ongoing initiative to design and construction phased capital renovations to Little Island Park in accordance with the Little island Park Master Plan. Planned renovations would include expansion of parking facilities,a new south end restroom building,and renovation of the existing 600 space asphalt parking area. April 15, 2014 -96- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES PARKS and RECREATION (Continued) Conclusions 2013 Community Survey Results Most important benefits of the Parks and Recreation Department: 1. Improve physical health and fitness 2. Make the City a more desirable place to live 3. Help reduce crimes , :4+ 4. Preserve open space and the environment r'< 5. Increase property values in surrounding areas Conclusions (Cont'd) •Out-of-School Time Before School Programs will be expanded to five additional sites •CLASS to ActiveNet conversion for registrations will allow access from any mobile device,comply with purchasing card industry standards, and improve customer service and efficiency •$100,000 allocated for the Urban Forest Management Plan •Kempsville Community Recreation Center will close for demolition and replacement in December of 2014 •Bow Creek Community Recreation Center is currently scheduled to open in January of 2015 April 15, 2014 -97- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) CULTURAL AND RECREATIONAL OPPORTUNITIES PARKS and RECREATION (Continued) Thank you! Questions and Comments t .k �4;; r, ' �S L: r { q. ' `. Experience t e Fun! Virginia Beach Parks and Recreation Mayor Sessoms thanked Mr. Kalvort and the entire Team for their work. April 15, 2014 -98- CITY MANAGER'S BRIEFINGS FY2014-15 RESOURCE MANAGEMENT PLAN(BUDGET) QUALITY PHYSICAL ENVIRONMENT PUBLIC WORKS ROADWAYS 5:25 P.M. Mayor Sessoms welcomed Philip Pullen, Transportation Engineer—Public Works. Mr. Pullen expressed his appreciation to City Council for their continued support and distributed a copy of today's presentation, which is attached hereto and made a part of this record. Mr. Pullen advised the Roadways CIP includes forty-eight (48)projects totaling$1-Billion. The total funding available is $840.8-Million, of which $106.8-Million is City funded. The CIP introduces six(6) new projects Mayor Sessoms thanked Mr. Pullen and the entire Public Works Department for their continued dedication and hard work to the City. 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Sessoms,Jr., DECLARED the City Council Meeting ADJOURNED at 6:01 P.M. 1 ')114404 manda Finley-Barnes, CM Chief Deputy City Clerk uth Hodges Fraser,MMC City Clerk April 15, 2014