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HomeMy WebLinkAboutMARCH 28, 2017 WORKSHOP MINUTES ,„.‘„At. ,.„,„,, <4�I144s:11/7 O� • .p r73 set J, a . Itis t4+00. �e OF Ol'R k► O VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia March 28, 2017 Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S WORKSHOP in the City Council Conference Room, Tuesday, March 28, 2017, at 4:00 P.M. Council Members Present: Jessica P. Abbott, M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Absent: None -2- CITY MANAGER'S BRIEFINGS HOSPICE HOUSE 4:00P.M. Mayor Sessoms welcomed Kenneth Chandler, Deputy City Manager. Mr. Chandler expressed his appreciation to City Council for their continued support: City Council Briefing-March 28,2017 South Hampton Roads Hospice House Deputy City Manager Kenneth L.Chandler,DSL, ICMA-CM City Manager's Office Below is an overview of today's presentation: To advise City Council of project status and obtain its approval of staff recommendations to advance the development of the South Hampton Roads Hospice House. March 28, 2017 -3- CITY MANAGER'S BRIEFINGS HOSPICE HOUSE (Continued) This provided an overview of the project: South Hampton Roads Hospice House has proposed the development of a 12 bed facility on Upton Drive near the intersection of Upton Drive and Nimmo Parkway.This project considers: • Subdivision of 4.08 acre site • Conveyance of 2.23 acres of excess city property for the proposed facility site • Conditional Use Permit(sanitarium) • City Ordinance to declare property excess • Fair market value sale of est.8,712 sf for use as site buffer • Term Sheet for site acquisition r -..II1 " • I Iµ fr I1llry1 I 1.R E I( .:� : .11111• i1t11 This provides a historical overview of the property: a � , 1. 1985-5 parcel site and r Upton Drive Right-of-Way r _ acquired by the City. 2. July 1999— Mr.Michael Caffyn,adjacent property owner,requests and City declares 13,171 square feet of site excess, increasing the current lot size to 28,919 square feet. March 28, 2017 -4- CITY MANAGER'S BRIEFINGS HOSPICE HOUSE (Continued) This is the Site Plan, showing the effect of one(1)acre removed from the Site: Site Plan Showing Effect of 1 Acre Removed from Site: COACOMA1.r+s LAvar.I.uoxA/[v.M SOUTH HAMPTON ROADS HOSPICE HOUSE ✓fbi CRAM.&VA rpM PHAv • NIA awn VA • W rY 5 This Plan shows the results of shifting the building to the South and provide one(1)acre to the adjoining property. This also presents challenges relating to traffic management and rezoning: Plan Showing Result of Shifting Building to South to Provide One Acre to Adjoining Property Owner: COWAN,r•[Nron•L,vofcArc Atw v SOUTH HAMPTON ROADS HOSPICE HOUSE '".+,71=-7-::::=1;-:, WK AA..rARAM �A v ..4•. YPOn•.rAr�•Yrrrrw V R0 AA MACH,VA _ryr M•.Y.rYYR.r/rwM MM.1.001.wrr Wow.1•••••••• mow tirrrrr rrrrrY.Rr •••••••••••YrY..r 4.4•••••401,4044444414 rAMY•w'�rwrY. ••••••4•4444••••••••••••••••••••••••••• If ... • + ,ai• !=OM March 28, 2017 -5- CITY MANAGER'S BRIEFINGS HOSPICE HOUSE (Continued) 1999 City Property Added to Original Caffyn Parcel (and current request) At .to W eaw.yW 16' VareMyn's Original Mr to Glyn* •__���� tne. • ` // *st \ / (a.ae.. d t ,.. t au.) 111 City Property Added to / Cefyn's Original Parcel Area In 1999 j .. 7 This provides the proposed buffering with work to be completed. The Developer will plant magnolias to create a buffer: Proposed Development Site Buffer i _ ' Yth.•1r t7i:{: A1'' sl ..,, fXlYra -:R ! ffLL %=- 1141`:.... t :41i11,11l ; .340014, z " f71YJ.}.!'ls 9. 8 March 28, 2017 -6- CITY MANAGER'S BRIEFINGS HOSPICE HOUSE (Continued) This Site Plan provides the proposed Subdivision line with the 2.23 acres conveyed to the South Hampton Hospice House. It is important to note, South Shores Civic League has expressed concerns: Site Plan Showing Proposed Subdivision Line: SOUTH HAMPTON ROADS HOSPICE HOUSE V.wNA eewut VA • taxer- ZEM a= klgartawk 1 _... 9 The South Hampton Roads Hospice House provides a growing service need and an aesthetic facility design which complements existing neighborhood development, while leveraging the opportunity to create quality use of existing city property. March 28, 2017 -7- CITY MANAGER'S BRIEFINGS HOSPICE HOUSE (Continued) Below are the recommendations: • Consensus of City Council to declare an est. 8,712 sf of City property excess, for sale at fair market value, for use as a buffer between the adjacent property owner and the proposed Hospice House site. • City Council authorization for the City Manager to take the actions necessary to subdivide 4.08 acre site, conveying an est. 2.23 acres to the South Hampton Roads Hospice House, leaving 1.85 acres for future development as determined by the City Council. Questions? v8 City Manager's Office Mayor Sessoms expressed his appreciation to Mr. Chandler for the informative presentation and for all of the wonderful work the organization is accomplishing in the Region. March 28, 2017 -8- CITY MANAGER'S BRIEFINGS PROPOSED HISTORIC/CULTURAL DISTRICTS 4:11P.M. Mayor Sessoms welcomed Mark Reed, Historic Preservation Planner. Mr. Reed expressed his appreciation to City Council for their continued support: • _;.._- ` t Virginia Beach r �_ City Council Briefing •--`- Historic and Cultural Districts Mark Reed, Planning March 28, 2017 The City has two properties on the National Historical Landmark which is the highest level of recognition: Historic Preservation Reco• nition National Historic Landmark • Highest level of recognition • Virginia Beach has two • Adam Thoroughgood House • Cape Henry Lighthouse i . . March 28, 2017 -9- CITY MANAGER'S BRIEFINGS PROPOSED HISTORIC/CULTURAL DISTRICTS (Continued) The City has twenty-four(24)sites on the National Register of Historic Places: Historic Preservation Recognition National Register of Historic Places(NRHP) • Administered by National Park Service • Virginia Beach has 24 NRHP properties(2 multiple property) • Virginia Landmarks Register • Virtually the same as National Register There are sixty-six(66)properties listed on the Local Historical Register: Historic Preservation Recognition Virginia Beach Historical Register • Established in 1999 • There are 66 properties currently listed Airive March 28, 2017 -10- CITY MANAGER'S BRIEFINGS PROPOSED HISTORIC/CULTURAL DISTRICTS (Continued) There are two (2) rules in protecting Historic properties; one being easements and the other is creating Historic Districts. The City has fourteen (14)Historic Districts; the last one was established in 1996: Historic Preservation Protection/Regulation • Tools are Easements and Historic Districts • Easements • Commonwealth of Virginia holds 6 in Virginia Beach • City holds preservation easement on the Cavalier Hotel • Article 13 of the Zoning Ordinance • Local historic preservation ordinance • Historic and Cultural Districts • Districts are recommended by Historic Preservation Commission • Certificate of Appropriateness is issued by Historical Review Board • Currently there are 14 Districts • First one was established in 1969 • No new districts established since 1996 • Voluntary and not imposed by the City • Does not impact development opportunities on adjacent properties This Map depicts the fourteen (14) Historic and Cultural Districts. A property owner can receive a Project Permit once a Certificate of Appropriateness has been issued: Historic and Cultural Districts c5----\ . Requires a Certificate of Appropriateness from the Historical :::::: Review Board for any building,structure, tor sign,to be constructed,altered, "'✓-,-- repaired,relocated or demolished within the District. // Project permits will be issued once a Certificate of Appropriateness has been \ - issued. ------\\•• __ ;__._ Assures new structures,additions,and related elements will be compatible with the historic setting and environs. Mol••mil Ceiba T=- March 28, 2017 -11- CITY MANAGER'S BRIEFINGS PROPOSED HISTORIC/CULTURAL DISTRICTS (Continued) The following Historic and Cultural Districts were established: Courthouse - 1969; Lynnhaven, Adam Thoroghgood House and Adam Keeling House- 1974: Current Historic and Cultural Districts 64;1. :g I Cow house(1911)-Est.1969:expanded 1981 EynMaaan11725)-Ert.1974 j '1,' Adam ThorwQifood(1719)-Est 1974 Adam Knliry(1755)-Est.1974 Old Donation Church, Pembroke Manor, Upper Wolfsnare and Thomas Murray House Historic and Cultural Districts were established in 1974: Current Historic and Cultural Districts •OIE Dor-at or Church(1736)-fst.1974 P,mboha Mande(1764)-Est 1974 1 upperMIE161rn11759)-Ef.1974 Thomas Murray 11791)-Est.1974 March 28, 2017 -12- CITY MANAGER'S BRIEFINGS PROPOSED HISTORIC/CULTURAL DISTRICTS (Continued) Nimmo Church and Francis Land House Historic and Cultural Districts were established in 1981. Also the Carraway House in 1986 and Church Point Manor House in 1993: Current Historic and Cultural Districts TA: ` .Y -,-,=-. k . - �.1.Ltd _11-...1.1.- NYnmO Church(1791)-Eu 1981 Enna Land(1805)-EU by 1981 I n -.:... -_:,`''' .. yea 11 '1 I- 11. Carrawry(1735)-Ell.by1986 Mach Point Manor(1860)-Est.-1993 The Ferry Plantation and Thomas Lovett Historic and Cultural Districts were established in 1996: Current Historic and Cultural Districts .o0 0 © 0 4..c# Inirl gull Eerry Plannt.un(1830) Est 1996 Thomas Lovett(1112)-Eu 1996 March 28, 2017 -13- CITY MANAGER'S BRIEFINGS PROPOSED HISTORIC/CULTURAL DISTRICTS (Continued) The Virginia Beach Historic Preservation Commission recommended the establishment of three (3) new Historic and Cultural Districts: Recommendation to Establish Three New Historic and Cultural Districts The Virginia Beach Historic Preservation Commission has recommended the establishment of the following new Historic and Cultural Districts • deWitt Cottage • Seatack Life Saving Station/Virginia Beach Coast Guard Station • C&P Telephone Building Recommendation to Establish Three New Historic and Cultural Districts • These recommendations have been presented to the Planning Commission • Lessees currently occupying the properties have been contacted • Staff met with one of the lessees to discuss any potential impacts on their operations • These recommendations will be coming forward to City Council in May • Today's briefing provides you with an overview for your advance information March 28, 2017 -14- CITY MANAGER'S BRIEFINGS PROPOSED HISTORIC/CULTURAL DISTRICTS (Continued) The deWitt Cottage is the only remaining 19`x' Century Beach Cottage at the Oceanfront and is currently on the National Register of Historic Places: deWitt Cottage Historic and Cultural District :._. 1t1b The Seatack Life Saving Station and the Virginia Beach Coast Guard Station was built in 1903 and is currently on the National Register of Historic Places: Seatack Life Saving Station and Virginia Beach Coast Guard Station Historic and Cultural District ti SO"Si „,„ 1111.111111111 0 March 28, 2017 -15- CITY MANAGER'S BRIEFINGS PROPOSED HISTORIC/CULTURAL DISTRICTS (Continued) The C&P Telephone Building was built in 1927 and has unique architectural style. This building is not on the Register of Historic Places but worthy of preservation: C & P Telephone Building Historic and Cultural District 01.111.74 , • The Zoning Overlay will provide additional protections for the properties: Recommendation to Establish Three New Historic and Cultural Districts Will create a zoning overlay that will extend certain protections to the district Will provide for a review process for proposed exterior repairs,new construction,demolition,and signs Will meet one of the conditions of the City's Certified Local Government(CLG)Agreement with the Virginia Department of Historic Resources • Extension of historic zoning to include one or more additional individual properties listed in or eligible for listing in the National Register of Historic Places March 28, 2017 -16- CITY MANAGER'S BRIEFINGS PROPOSED HISTORIC/CULTURAL DISTRICTS (Continued) Recommendation to Establish Three New Historic and Cultural Districts Questions? 1 &I-1, U Ei Mayor Sessoms expressed his appreciation to Mr. Reed for the informative presentation. March 28, 2017 -17- CITY MANAGER'S BRIEFINGS SEAPINE STATION DESIGN GUIDELINES 4:27 P.M. Mayor Sessoms welcomed Jonathan Sanders, Planner. Mr. Sanders expressed his appreciation to City Council for their continued support: Seapines Station Design Guidelines 95"Street.= - r !if Ri a _ IP. '- 34th Street ,1, .0, ,' ii nMt ' IM J:a_ ``_ R ' _ _. �. 33'1 Str,t - - IS .--__a__ rt. ' 32""Street v )pp. reet ,4.,, yy - . These individuals are a part of the Seapines Station Subcommittee: Seapines Station Subcommittee Planning Commission Liaisons Dee Oliver Mike Inman Department of Planning and Community Development Staff J. Barry Frankenfield, Director Carolyn A.K. Smith, Planning Administrator Jonathan Sanders, City Planner Emily Archer, City Planner/Urban Designer March 28, 2017 -18- CITY MANAGER'S BRIEFINGS SEAPINE STATION DESIGN GUIDELINES (Continued) Below is the Background and Purpose of this proposed project: Background & Purpose •••••M • The voluntary Design Guidelines provide recommendations related to site layout, architectural elements,scale and t x massing,parking,and plantings. SUCTION • The voluntary Design Guidelines can beZik used as a resource for property owners, builders,and developers considering '"s development opportunities within .'.+ Seapines Station. arty • ••�3iMC The Boundary Map is East of Holly Road, between Artic and Pacific Avenues: Seapines Station Boundary Map 010 1115A. 00.•• Saadi.*SUM on Boundary Yap March 28, 2017 -19- CITY MANAGER'S BRIEFINGS SEAPINE STATION DESIGN GUIDELINES (Continued) This depicts the Boundary May with Zoning. All properties are zoned A or Apartment: Seapines Station Boundary Map with Zoning WI TOVAtti. ,wit., r to .a..e ....n....swo. t ZonMp This is the Potential Concepts for building placement showing two (2)duplexes: Potential Concepts for Building Placement 1144--i=-- ..-..:'„,7, -_ 50.140IMTER OR LOT CONFOGURATICOI EOOMGLE March 28, 2017 -20- CITY MANAGER'S BRIEFINGS SEAPINE STATION DESIGN GUIDELINES (Continued) For a corner lot, there will be four (4) duplexes with garages and a five (5)foot setback with nice streetscape: Potential Concepts for Building Placement r . 7......,,.. . _ ...... 1.. __Oa 1=1:1:10 ei ,„..,..„ JI W n11 q MIJETIAWLY CORNER tOT OONEIOVRATION EXAM.'E a _ Recommended Concepts for Parking, Driveway & Garage 4 E' i << , 7 •_ Iff I, r 4111i lq—- 111111 i ir IIINIMINEMINNIMMIM Runners with pervious material,rear garage Runners with sod,recessed garage March 28, 2017 -21- CITY MANAGER'S BRIEFINGS SEAPINE STATION DESIGN GUIDELINES (Continued) The recommended height is up to 75 feet: Recommended Height Map • .v' Sa. I nM^ IOC*l SM.* l „w q night Map .. ..�-�..e—..w.e.+..... These are examples of architectural features recommended for this project showing varied room lines and large front porches: Recommended Building Elements—Architectural Features ioI Or Varied rooflines,porch,trim details, large porch with decorative Staggered duplexes with shared change in side wall columns,stepped back upper driveway and rear parking area,quality level with dormers,side wall roof material,porches projection March 28, 2017 -22- CITY MANAGER'S BRIEFINGS SEAPINE STATION DESIGN GUIDELINES (Continued) The projects are recommended to have upper-level setback with a shed dormer leading to the balcony: Recommended Building Elements— Massing iii-- Illi Discouraged upper-level box Encouraged upper-level stepback with shed dormer leading to balcony This depicts the landscape and walkways that will soften the establishment: Recommended Landscaping& Plantings y'1 j..........-j..........- am " - -"y 1 - Plantings and walkway behind sidewalk March 28, 2017 -23- CITY MANAGER'S BRIEFINGS SEAPINE STATION DESIGN GUIDELINES (Continued) Community Open Space, Gardens and Roof Gardens are recommended amenities for larger scale apartments: Recommended Amenities for Apartment Sites 11111 • • Community Open Space Community Garden Roof Garden. • The Subcommittee worked with Citizens and held a Public Meeting on January 301" where forty (40) residents attended. The Planning Commission approved this project on March 8`h: Seapines Station Design Guidelines Public Meeting held January 30th Planning Commission Recommendation for Approval March 8th March 28, 2017 -24- CITY MANAGER'S BRIEFINGS SEAPINE STATION DESIGN GUIDELINES (Continued) Seapines Station Design Guidelines Questions? Mayor Sessoms expressed his appreciation to Mr. Sanders for this informative presentation. March 28, 2017 -25- CITY MANAGER'S BRIEFINGS PLANNING ITEMS- PENDING 4:39 P.M. Mayor Sessoms welcomed Carolyn Smith, Administrator and Kevin Kemp, Zoning Administrator — Planning. Mr. Kemp expressed his appreciation to City Council for their continued support: Virginia Beach • • Planning Items April 4th & 18th City Council Meetings • • • I` Seven (7) items will be considered on April 4`h: SUMMARY - April 4th Seven Planning items are proposed for City Council's consideration. 1. Oanh Dang-Rose Hall District • Modduarion of Conditions(Vocational School) 2. Belin Mutual Finance,LLC-Rose Hall District • conditional Rezoning(AG•2 Agricultural to Conditional 41 Light Industrial) r!era' , `rnn~ • Conditional Use Permit(Automobile Repair Garage) ,1 .1/ • conditional Use Permit(Bulk Storage yard) Mn 3. Bryant Winborne-Princess Anne District • Subdivision Variance(Section 4.4(b)of the Subdivision Regulations) ROTeI.:— 4. Ellen Abney-Lynnhaven District te' n114' \ • Conditional Use Permit(Home Based Wildlife Rehabilitation Facility) 5. City of Virginia Beach • An Ordinance to amend Section 905 of the City Zoning Ordinance pertaining to sign regu ations in the 8.4K Kempsville Area Mined Use District 6. City of Virginia Beach Pr Aces.Ann* • AoQredBnaedo mnRdeSbrtoti1o1n0ocf lihe sCazy a ZodOordaUnscee peDCQ o Planned Unit District 7. City of Virginia Beach • An Q mance to amend the 2016 Comprehensrve Plan Policy Document to Reference an ary Design nes Station and to Amend the Reference Handbook to add the Voluntary Design Guidelines for Seapines Station in Reference to Design Components March 28, 2017 -26- CITY MANAGER'S BRIEFINGS PLANNING ITEMS- PENDING (Continued) Oanh Dang Agenda Item Council District Rose Hall Location 3420 Holland Road ti._ • r el 'r 'y er- ^Y R°a 4. 0/// r+,‘ 0 0.2 � I /\ Modification of Conditions(Vocational School) Staff recommends Approval Plannin:Commission voted 9-0 to recommend A..r.v.l Oang Dang I_ r9Jl•C•—rOrsr Wit4 .— 'c ea4� � • Expanding existing beauty school to an 'NV \ \\ additional unit within the same ' ".• •• •.• shopping center ►+T A tk 41 • \\\ \. l` ^, • Expanded space for upto 20 students t\ II`Ib ' a � .. and four employees =i ma,.D$040(a/al WIN RAI.t1Ia K '‘ '..Citrtti March 28, 2017 -27- CITY MANAGER'S BRIEFINGS PLANNING ITEMS- PENDING (Continued) Belin Mutual Finance, LLC Agenda Item council District Rose Hall Location 3156 Holland Road AO-1 a moo.,. Y V-74—ii . V _~- ` ``l. AOR t 1 e ::Yoe, ~ III J. i = FI R41) j , .‘,..11:\t,\ N.:.i 1.14 Conditional Rezoning(Agricultural to Conditional I-1 Light Industrial)Conditional Use Permits(Automobile Repair Garage 8 Bulk Storage) Staff recommends Aporoval Planning Commission voted 9-0 to recommend Approval Belin Mutual Finance,LLC ss a- '. - iii a it, . .>-. i 11 • Approximately 10,000 square-foot,10-bay Automobile Repair Garage • 5,400 square-foot Bulk Storage Yard • One ingress/egress point onto Holland Road March 28, 2017 -28- CITY MANAGER'S BRIEFINGS PLANNING ITEMS- PENDING (Continued) Bryant Winborne Agenda Item Council District Princess Anne I ocation 2832 West Gibbs Road L AGt A AO] AG 1- ••• Subdivision Variance(Section 4.4(b)of the Subdivision Regulations) Staff recommends Approval Planning Commission voted 9-0 to recommend Approval Bryant Winborne H • Currently developed with a single-family dwelling • Property subdivided by deed in 1970,met all dimensional requirements at the time,but no plat recorded • Deficient by 4.4 feet of the minimum lot width requirement of 150 feet March 28, 2017 -29- CITY MANAGER'S BRIEFINGS PLANNING ITEMS- PENDING (Continued) Ellen Abney Agenda Item Council District Lynnhaven Location 428 Becton Place 4 r. ,,,.._ ry .. , . 1 st!„ -97,,-,-0. i - - ar. ---,t-- Ui�y 3. itil�r•'�; 9 R.7 b T couM•Y Arch -a oak. ,..„.. ...... _# .,, ,.... tiro :.:, . _1 .,, • , v. _ . ___ .. , ._, . , . ,. ... ,r -, 1 ---\ , _ t- ' ' 11 '1.44. 77' '', ': ' . .. .4 : :_____,---- , - ,- 1,,_--, .- ,r . „..... .-,_„.‘.,... .,... , , ,..,,, Al* Conditional Use Permit(Home-Based Wildlife Rehabilitation Facility) Staff recommends Approval Plannin:Commission voted 9-0 to recommend A..r.v.l Ellen Abney WjirltriV,;44ji i. ':. ' IMP 1,t:i.fra : ' ...2.,...„-)L____ ij tJ l it '`'_. a • IL---- - 13 • Caring for squirrels,rabbits and raccoons 1 • Existing outdoor enclosure located adjacent to an existing solid fence in the side yard setback(requesting a deviation) • Letters of support from all adjacent neighbors March 28, 2017 -30- CITY MANAGER'S BRIEFINGS PLANNING ITEMS- PENDING (Continued) City of Virginia Beach Agenda Item 5 An Ordinance to Amend Section 905 of the City Zoning Ordinance pertaining to the Sign Regulations in the B-4K Kempsville Area Mixed Use District Staff recommends Approval Planning Commission voted 8-0,with one abstention to recommend Approval City of Virginia Beach Agenda Item 6 An Ordinance to Amend Section 1110 of the City Zoning Ordinance Pertaining to Home-Based Wildlife Rehabilitation Facilities as a Conditional Use in the PD-H1 Planned Unit Development District Staff recommends Approval Planning Commission voted 9-0 to recommend Approval March 28, 2017 -31- CITY MANAGER'S BRIEFINGS PLANNING ITEMS- PENDING (Continued) City of Virginia Beach Agenda Item 7 An Ordinance to s r- Sit • Amend the 2016 :s*.sugit Comprehensive Plan Policy 34`"styor ', v!• 1C . Document to Reference and .- 33r6tmet� V_"i�'1��- Identify Seapines Station uy 32""Street V�� 11°\ E' s^r7"�tD v ��, • Amend the Reference •31et ` ' } • Handbook to add Voluntary • •' Design Guidelines r, _ • t Staff recommends Aooroval Planning Commission voted 9-0 to recommend Approval Ms. Smith advised five(5)items will be considered on April 18t, except Lionheart Alliance, LLC. This applicant has requested the project be put "on hold": SUMMARY - April 18th Five Planning items are proposed for City Council's consideration. L Ar Associates,LLP-Beach District f • Conditional Use Permit(Bulk Storage Yard) 2. Jenna Zimmermann—Princess Anne District • Conditional Use Permit(Home-Based Wildlife Rehabilitation Facility) r - 3. Lionheart Alliance,LLC-Princess Anne District `/ los!NO, • Conditional Use Permit(Home Occupation-Firearms Sales) r ° t 4. Beach Borough Development,LLC—Beach District • Alternative Compliance(Optional Form) 5. 21"Development,LLC—Beach District • Alternative Compliance(Optional Form) March 28, 2017 -32- CITY MANAGER'S BRIEFINGS PLANNING ITEMS- PENDING (Continued) AT Associates, LLP Agenda Item Council District Beach Location 2677 Virginia Beach Boulevard J a� _ .�• / ��� 2-4-z, ti.•1. p%I , 6 Ao /% d •e 3r :,.."*."....4;;,. o w, s�,r 4 Vii,_ �z , i p:jee,,,., ., v' re Conditional Use Permit(Bulk Storage Yard) Staff recommends Approval Planning Commission voted 9-0 to recommend Approval AT Associates,LLP l 1.111, •• --.__. —_.III)1 x 1 „ tip ^..? , . • Removing existing bank building to develop the IL I - site for the storage of 75 motor vehicles PROPOSED SITE . . • Preserving street frontage landscaping and adding interior parking lot plantings • Requesting deviation to fence requirement March 28, 2017 -33- CITY MANAGER'S BRIEFINGS PLANNING ITEMS- PENDING (Continued) Jenna Zimmermann Agenda Item Council District Princess Anne Location 2108 Alwood Cour2 t , . • • '` IF /o •0 mo• ol`, 10 �• ,t /R-10 '10 , r 1/ - Conditional Use Permit(Home-Based Wildlife Rehabilitation Facility) Staff recommends Approval Planning Commission voted 9-0 to recommend Approval Jenna Zimmermann • Care for small mammals,primarily opossums • Three cages in the backyard • Requesting a deviation to keep the cages in the 5-foot side yard setback • Letters of support from adjacent neighbors March 28, 2017 -34- CITY MANAGER'S BRIEFINGS PLANNING ITEMS- PENDING (Continued) LionHeart Alliance, LLC Agenda Item Council District Princess Anne Location 912 Daimler Drive 3 , .. .. ... <, ,, , . . i - r, , 1, . -.,.. ,. .. ,ii. . ,...., ttaw 111 j . • iJa••J 6. t. sti. • = c • Conditional Use Permit(Home Occupation—Firearm Sales) Staff recommends Approval Planning Commission voted 9-0 to recommend Approval Lionheart Alliance,LLC • No more than five hand-to-hand ��� transactions of firearms per month .; t'r • Hand-to-hand sales conducted on a referral tiW basis - is . • Majority of the applicant's business utilizes '� drop shipment of goods from manufacturer ...----4' , to the governmental entities(No CUP required)These goods will not be stored at _, 7 the dwelling. • Opposition present at the Planning __ Commission public hearing March 28, 2017 -35- CITY MANAGER'S BRIEFINGS PLANNING ITEMS- PENDING (Continued) Beach Borough Development, LLC Agenda Item Council District Beach Location 421 21St Street 4 • , . , t Ik - t _.-... t t F1 OR 2tst H°h st 3 �P r S 140 , , 1 4 '' to.,,,_ . . .OR , \ _--- ri.,, ,,,,„. ` M 2tsts"' T Alternative Compliance Staff recommends Approval Planning Commission voted 9-0 to recommend Approval _e Beach Borough Development,LLC se in .. € fg f 'r 4 El 12E IME® -•- I.l:. `. I _____ _.. ee'' I1I•a a Etc- � i�®� �®mo ®® _ i.�:t)^Rbt�/1ag :r® ®.r. . . ® HSA �r1 .�E • Redevelopment of property with a total of four dwelling units-two dwelling units in each of the two row houses • Oceanfront FBC does not allow multiple separate structures on one lot,in this I``` ._ �'�� ,/li " case the Row House Building Type,where each building does not have its own tit W .' ;"� direct street frontage,as is proposed by the applicant ° M'-7 March 28, 2017 -36- CITY MANAGER'S BRIEFINGS PLANNING ITEMS- PENDING (Continued) 21st Development, LLC Agenda Item Council District Beach Location 415 &417 21st Street 5 .,., .,, . ;,.. '''.\ s'. A :t. • . I , . ....,, -, .. . 4 . , , • - P.o. ,-.• ,r 4. % \ \ •::. C ... ,•. ), . .: 1 ..., , .1100•7"..i'' , '5 • •Il .".1W el ... _ r _ , _.• iie - 1.• ,, \ \ S> _ i sto° vairo-l'' Alternative Compliance Staff recommends Aooroval Planning Commission voted 9-0 to recommend Approvat 21st Development,LLC 9 . M M ' 9 M 50 g,._.")11:g CA: .,.° E 0 0 !_._ , el T- E, : .• ':::N'g F..C111 - a4 - - Fr ..,--„, •Iiii H91r; rkib' N hIfiiii iiiiHk- 0 • . :lef: .t.• :. .3.= 1 H NI :. ..' 1$ *, „Oa gli.AL fi m 0 i gEMC : . 14 - '11 IRMAFAM, 7 1 --,1 A.)ligi WeillinClaif.) • Redevelopment of property with a total of four dwelling units-two dwelling 1 ii S. I units in each of the two row houses '0 1 -,P. • Oceanfront FBC does not allow multiple separate structures on one lot,in this ::.__Pig . RSA----- case the Row House Building Type,where each building does not have its own 411,11Rall=.1* - direct street frontage,as is proposed by the applicant 4. FA.•1110:177;112 •..i- : 1111iW WO' : . - le lrlilT Mayor Sessoms expressed his appreciation to Mr. Kemp, Ms. Smith and the entire Department for a job well done. March 28, 2017 -37- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) 4:50 P.M. Mayor Sessoms welcomed City Manager David L. Hansen. Mr. Hansen advised after nine (9)years of working thru a National Recession; hoping to receive additional revenue via taxation. Mr. Hansen introduced David Bradley, Director–Management Services to make the presentation: — — FY 2017-18 Proposed City Manager's Budget David A. Bradley Director of Budget and Management Services - - Mr. Bradley advised the Proposed Operating Budget for City and Schools is $1.970-Billion, an increase of 3.0%from the current year. The proposed Budget includes compensation increases, 139 additional City employees as well as City Council Priorities: Public Safety 12.29.0 Education , j 45.4ob a , March 28, 2017 -38- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) This provides the Operating Budget broken down by category. Over 60%of the Operating Budget is for Personnel and Fringe Benefits: Personnel --- 88E,511.677 •perating Expen3es 45'k S469,401.194 23ao Fringe Benefits S318.440,664 16% The total budget is over$2.7-Billion; however, there are duplicates within the Budget. The "Net"Budget is$1.970-Billion IMarIYM toE1.0.1InWrul - W 12 w 026 211 SOM.Fora tmJws $217 008.III 1502 089.058 March 28, 2017 -39- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) A 2% pay increase is recommended for City and Schools, as well as $100,000 increase in tuition reimbursement: Compensation • City and schools both receiving 2% • City general increase of 1%and 1% merit at the midpoint of the range •Part-time increase of 2% •Second and final year of vertical compression adjustments • Additional$100,000 increase in tuition reimbursement This graph provides the Operating Budget in "Constant Dollars"from 2008 to 2010. The proposed Operating Budget is 2.8%less in "real dollars"than in 2008: Operating Budget in Constant Dollars SI 674 March 28, 2017 -40- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) This provides the impacts of the Recession from 2009—2018: Budget Changes from FY 09 - 18 Change in Budget Fiscal Year from Previous Year 2008-09 1 97% 2009-10 -0.11% 2010-11 -4.55% 2011-12 2.28% 2012-13 0.60% 2013-14 0.65% 2014-15 2.80% 2015-16 2.22% 2016-17 2.28% 2017-18 3.03% 11 Real Estate Tax is the largest Revenue. State Revenue is 25% of the Budget with the majority of that amount allocated to the Schools: FY „y __ __ -d Re:,enue_, Federal Revenue S116 077,312 Fu^d Baance $19.905.909 State Revenue_. $492,806,338 Real Estate 25043 $566,300,891 Other Reveur,. 21)9<r $41.945,211 harge for Services em its.Fines,and $277,847 933 -ees,Use of Money t a., and Property $22.814.933 Personal Property $155,933.379 Hotel,Amusement.and Ggam:te General Sales $53,135,507 $65.135,023 Restaurant Tax Utility Taxes 1_' 568,807,636 Business t.<tense 1972.385 $16,786.036 March 28, 2017 -41- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) Real Estate Assessments are growing 4.4% and Personal Property Tax at 6%. However, Personal Property Tax is the hardest to predict: Revenues Adjusted FY 201617 Proposed FY 201718 Total Revenues Total Revenues %Change Real Estate 542,384,484 566.300.896 441% Personal Property 146.979.656 155,933,379 6.09% Consumer Revenues 295.889,820 306,312,724 3.52% Permits.Fees.and Charges for Service 306,489,660 312.191.343 1 86% Fund Balance 26,925,417 19,905.909 -26.07% State Revenue 477,790,745 492,806,338 3 14% Federal Revenue 115 237,824 116,077.312 0.73% (Total Operating Budget 1.911,697,606 1,969.527.901 3 03%! 13 These are the proposed Major Rate Increases: Major Rate Increases • Real Estate Tax increase of 1.25 cents for two years of the five year phase in of full day kindergarten • Equivalent Residential Unit (ERU) rate increase of 2.5 cents per day for each of the next five years • Parks and Recreation and Aquariums market based fee increases March 28, 2017 -42- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) 30 cents of the Personal Property Tax is dedicated to Public Safety: Use of 30-cents Personal Property Dedication • The City has the lowest Real Estate and Personal Property Tax in the Region: Hampton Roads Tax Comparison N — _ 2 .3 - -.5 ,.w .(. ,. March 28, 2017 -43- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) This graph depicts the Local Tax Impact on a Family of Four: Local Tax Impact on a Family of Four el Efet.Tax 51.1101, 52.0,.12 52,0400 52 001 V, 520541, 52,2104'+ 52.2X5 el SI 374.' Pow.,Pr0P•M Tel P10' I l0 3,2 Electlary Uteey Tex G.{lllry T•X ,n. ,.. Nr.. 1,111. inns 1.T.I.00mmumc•eons Ter eefr Ueufy Tax rbw.nl Tex • .f e`:+` . .x+ • .22 ._ Ile mueon4 T•. e 1, F rl F;^, III'' •1, OM*lweb.,Dec* .fam Weer UlMy Fee IC1I .'+ FI91 C..n1 H++.` 11,05 R..Eene•1 Refute Fee (09 l Im _ _n x1 .ler8 Sewer 11w.sa on,*il.e ^.. nn n ��I• au In U'I,, The City has the lowest Real Estate Taxes and Per Capita Expenditures for the Region: Real Estate Taxes and Per Capita Expenditures for Hampton Roads Per Capita Expenditures as a`S of R E.Taxes as a u`Median Locality Per Capita Income Residential Household Income Virginia Beach 6.08% 3.14% Chesapeake 7.06% 3.33% Norfolk 8.73% 3.54% Portsmouth 9.64% 3.50% Suffolk 6.98% 3.24% Hampton 9.00% 3.54% Newport News 8.81% 3.25% 20 4 March 28, 2017 -44- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) Total FY 18 - 23 CIP h. Category including As ro•riations to Date • SustaInmant.Mainlmm• Rehabiiitat,on,Rep:ace_,.,_. S 1.737.148.865(S3v8 EUwp., - 6$.•9:3.822( This provides the Capital Improvement Projects(CIP)by Category: CIP Projects by Category Remaining Years Capital Budget of the Capital Appropriations Year 1 Program Years Project Type to Date FY 2017-18 2 through 6 Schools $ 215,846,363 $ 55,991,000 $ 221,955,000 Roadways 440,959 472 96,191,164 260,701,515 Buildings 164,191,563 37,926,613 183,938,206 Parks and Recreahon 66,270,177 6,704,270 41,628,850 Utilities 432,693,526 77,449,414 374,672,070 Coastal 51,271,883 15,270,000 68,943,934 Economic and Tourism Development 209,041,621 13,671,385 74,643,691 Information Technology 80,829,834 13,752,276 64,853,147 Tota!Capital Improvement Program S 1,661,104,439 316,956.122 $ 1,291,336,4131 22 March 28, 2017 -45- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) The Light Rail Funding Fund Balance is $30.6- Million. An additional $16.1-Million will accumulate thru June 30, 2016: Light Rail Fui idii ig Fund Balance Light Rail Funding $30,687.692 Components $16.147.472 23 The Fund Balance will be used to pay the following: $3,353,000 CIP 2092 and 2108 to cover costs incurred $25,000,000 CIP 2141 for Norfolk- / $30,687,692 Southern right of way Fund Balance acquisition refund $2,334,692 CIP to fund General Government Projects March 28, 2017 -46- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) Light Rail Funding Components $16,147,472 Real Estate 1 8 cents-S5 Hutu $11.559.196 to General find 26 ARP Real Estate . 34 cent $1,842,970 Agriculture Reserve Program March 28, 2017 -47- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) $2,746,306 Open Space Fund 4 (Real Estate .8 cent) Real Estate 1 cent+ uto $5, ransfer to Storm Water CIP Transfer to CIP General Government Pro ects March 28, 2017 -48- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) These are the Stormwater Projects supported with the.8 Cent Real Estate Tax and 2.5 Cent per day ERU: Stor m Water Projects Supported by .8 cent Peal Estate and ? 5 cent per day ERU 7042000 Surface Water Regulatory Compliance Program I 19.50000 0 7406000 Elizabeth River Th1DL Impiem entahon Plan 10.000.00 0 7414000 Storm Water Duality Enhancements-I 46,950.00 0 7153000 Lynnhaven Watershed Restoration 7410000 Southern River TMDL Implementation Plan 7043000 Water Duality and Restoration Participation Prc: 7411000 Oceanfront Storm Water Facilities Maintenance 7412000 Storm Water Pump Station Modifications 7400000 Aragona Drainage lnprovements 7027000 SWM Master Planning.Analysis and Inventory 7047000 Ashville Park Drainage Improvements(Partial) ar total in=- 15,304).00 0 7048000 Sherwood Lakes Drainage Improvements(Pana 7151000 Eastern Snore Onve Drainage 47,900.et These are the General Government Project supported by 1 Cent Real Estate Tax and the$5 Automobile: General Government Projects Supported by 1 cent Real Estate and$5 Automobi le momisom Z N mom1.1110.11.1. 11111 .101.1111 limmommimoossmimmommis imiimenumem March 28, 2017 -49- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) The City has a number of Unfunded Projects totaling over$2.1-Billion: Unfunded Projects 68 roadways projects totaling $2,130,930,963 23 school facility replacements totaling $1,440,000,000 The Proposed Operating Budget is based upon the City Council's Goals: March 28, 2017 -50- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) A Community for a Lifetime ) Goal 1 is to Grow the Local Economy:• • Expansion of biomedical initiative - Growth of ViBe district - London Bridge commerce center infrastructure improvements • Lynnhaven Corridor Improvements March 28, 2017 -51- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) Goal II is to Create a Financially Sustainable City Providing Excellent Services: II Create a Financially Sustainable City Providing Excellent Services • Consolidated services bill goes monthly • Begin replacement of financial system • Administrative support added to free up professional staff Goal III is to Improve the Transportation System: III Improve the Transportation System • Roadway projects to improve transportation network • Continued investments in traffic modeling for an efficient roadway system • Expansion of mass transit service hours March 28, 2017 -52- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) Goal IV is to Revitalize Neighborhoods and Plan for the Future: IV Revitalize Neighborhoods and Plan for the Future • Beach restoration and management to protect property values and infrastructure • Return of open space dedication to develop and maintain park assets • Kempsville Recreation Center to reopen Goal V is to Be a Competitive, First Class Resort for Residents, Businesses and Tourists: • Development of field house to attract sporting events • Funding to support arena project and infrastructure improvements • Improving the guest experience at the Virginia Aquarium March 28, 2017 -53- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) Goal VI is to Be the Safest City in Virginia: • Emergency Operations Center upgrades after Hurricane Matthew • New equipment.technology.and officers for Police Department • Creation of Fifth Battalion for Fire Department • Increased staffing for ambulances •Additional Sheriff positions for medical care and training Goal VII is to show We are an Inclusive Community that is Welcoming and Empowers All: VII We are an Inclusive Community that is Welcoming and Empowers All •Additional resources and staffing for the Housing Resource Center open • Human Services programs to enhance services • Engaging community through the summer youth employment program • Replacement of x-ray machine for Childrens'Dental Program March 28, 2017 -54- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) Goal VIII is to ensure Our Community has World Class School and Educational Programs: VIII Our Community has World Class Schools and Educational Programs • Full day kindergarten and pre- kindergarten expansion • Reduction of class sizes through 40 additional teaching positions • Various Public Library enhancements funded in the CIP Goal IX is to ensure Data and Technology are used to Enhance Community Livability, Prosperity and Sustainability: IX Data and Technology are Used to Enhance Community Livability. Prosperity. and SUstainab 1 ty • Additional positions in IT Department • Next Generation Network to improve communication • City software upgrade/replacement plan • Capitalize on the broadband cluster March 28, 2017 -55- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) Goal X is to ensure City Assets and Infrastructure are Well Maintained and Meet Community Expectations: • Enhancement of facility maintenance • Major Storm Water upgrades planned • Improved parks by shortening mowing cycles • City Hall replacement The City takes great pride in Transparency and Engagement: Transparency and Engagement • Open Budget • Open Performance • Balancing Act • Taxpayer Receipt • Open Data • Budget Fact Cards 4B March 28, 2017 -56- CITY MANAGER'S BRIEFINGS PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM (BUDGET) (Continued) Changes to Documents • Operating -alphabetized by department • CIP-tab for each functional area (roadways. schools. etc) • Table of contents-comprehensive 49 This is the schedule of Workshops and Public Hearings: Schedule of Workshops and Public Hearings Apr 4 Apr 11 Apr 18 Apr 8 Public Hearing Apr 25 Apr Public Hearing 27 May 2 09y Council Votes on Budget so Mayor Sessoms thanked Mr. Hansen, Mr. Bradley and the entire team for their work on the proposed Budget. March 28, 2017 -57- ADJOURNMENT Mayor William D. Sessoms,Jr., DECLARED the City Council Meeting ADJOURNED at 5:22 P.M. 111 A anda Finley-'arnes, M Chief Deputy City Clerk a__ R Hodges raser, MMC City Clerk March 28, 2017