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HomeMy WebLinkAboutAUGUST 23, 2016 WORKSHOP MINUTES -1-Z oUR ovo�" VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia August 23, 2016 Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S WORKSHOP in the City Council Conference Room, Tuesday, August 23, 2016, at 4:00 P.M. Council Members Present: M Benjamin Davenport, Robert M Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Amelia N. Ross-Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Absent: None August 23, 2016 -2- CITY COUNCIL'S BRIEFINGS HAMPTON ROADS CROSSING STUDY Supplemental Environmental impact Statement 4:00 P.M. Mayor Sessoms welcomed Angel Deem, Director, VDOT Environmental Division. Ms. Deem expressed her appreciation to City Council for their continued support and advised she is standing in today for Scott Smizik, the Project Manager: Hampton Roads Crossing Study HRCS SEIS Supplemental Environmental impact Statement Hampton Roads Crossing Study SETS Hampton Roads Crossing Study (HRCS) Supplemental Environmental Impact Statement (SEIS) Virginia Beach City Council August 23, 2016 \VOOT 0 ..:. virgina Beach City Council I August 2016 This is an overview of the briefing: Hampton Roads Crossing Study HRCS SEIS Supplemental Environmental Impact Statement Hampton Roads Crossing Study SEIS Purpose of Today's Briefing • Provide an update on the status of the study Y 1iit. • Summarize the findings of the • Draft SEIS r•' r �- • Review ongoing public ' •= ,`1 involvement opportunities Me \vDOT 0::. ; August 23, 2016 -3- CITY COUNCIL'S BRIEFINGS HAMPTON ROADS CROSSING STUDY Supplemental Environmental Impact Statement (Continued) Back in the early 1990's, Federal Funding was identified to study congestion at the Hampton Roads Bridge Tunnel (HRBT), culminating with the Planning Study produced in 1997. That Study was a catalyst to initiate a required NEPA Study, which is a requirement of the Federal Government. In 1999, a Draft NEPA Document was prepared with a final Document providing a "Preferred Alternative" produced in 2000. That Study was re-evaluated a few times and never progressed to implementation. As such, the Federal Highway Administration decided the original Study needed to be supplemented, and did so in a way to reconsider alternatives and, essentially, redo a lot of the analysis that was performed. Last June, VDOT began the Supplemental Impact Study: Hampton Roads Crossing Study H R C S SEI S Supplemental Environmental Impact Statement Hampton Roads Crossing Study SETS Study Status \VDQT p `'". This is the Study Status: Hampton Roads Crossing Study H R C S SEI S Supplemental Envkonmental Impact Statement Hampton Roads Crossing Study SETS Study Status • August Sth:FHWA issued a Notice of Availability • August 5th—September 19th: Public review/comment period • September 7th-8th: Location Public Hearings • October: Brief the Commonwealth Transportation Board VDOT 0 Fraw=o August 23, 2016 -4- CITY COUNCIL'S BRIEFINGS HAMPTON ROADS CROSSING STUDY Supplemental Environmental Impact Statement (Continued) Four(4)Alternatives were identified: Hampton Roads Crossing Study MRCS SEIS Supplemental Envkonmental Impact Statement Hampton Roads Crossing Study SEIS Alternatives EmooliMENI fP \VDOT pp Alternative A includes improvements to 1-64 between 1-664 and 1-564, resulting in a consistent six-lane facility and improvements would be largely confined to the existing right-of-way. The estimated cost is $3.3-Billion: Hampton Roads Crossing Study Supplemental Envkonmental Impact Statement y441 �; m w —€1—J Alternative A • Includes improvements to I-64t fa between 1-664 and 1-564 _ _ �� • Would result in a consistent ,� y� e six-lane facility if. 141. • Improvements to HRBT would 4 be largely confined to existing , right of way (` f t ,„VD= 0 ATI J August 23, 2016 -5- CITY COUNCIL'S BRIEFINGS HAMPTON ROADS CROSSING STUDY Supplemental Environmental Impact Statement (Continued) Alternative B includes all improvements included in Alternative A and extends over 1-564 and over the Elizabeth River with a new tunnel to the east of Craney Island, continuing onto 164 with improvements included. The estimated cost is$6.6-Billion: Hampton Roads Crossing Study 6 I Supplemental Environmental Impact Statement ,v,v P.a C Alternative B \��° Includes: p • I-64/HRBTw • 1-564 � K • 1-564 Connector 1,6,70. • Route 164 Connector POP.6MOu.n y„ • Route 164 1� _, _ Alternative C is the original "Preferred Alternative"from 2001. The estimated cost is$12.5-Billion: Hampton Roads Crossing Study Supplemental Environmental Impact Statement m` �. a• Alternative C M Includes: 74 �.".... "fit es • 1-664 _ � I w • I-664/1-564 Connectors EEE3--. ••'—�°^ r 11 • 1-564 ,a4, .4.0' = i� . }� • Route 164 Connector m aiaimr s : c I 2/ \VDOT 0•w.r.Vv% ^ _ * 3,• August 23, 2016 -6- CITY COUNCIL'S BRIEFINGS HAMPTON ROADS CROSSING STUDY Supplemental Environmental Impact Statement (Continued) Alternative D includes all components of Alternatives B and C with a narrower footprint than Alternative C. The estimated cost is$11.9-Billion: Hampton Roads Crossing Study v. • Supplemental Environmental Impact Statement NEM 7 111 Sak Alternative Da... • Includes all components of ®� — 4r1® Alternatives B and C • Applies a more narrow footprint than ® 4== 1:11"1143-'-' Alternative C p . k. _ • The different footprint allows for 119 more information and options to be available to the study o �Fs.PE�E 0 \VDOT p ;,,,� Hampton Roads Crossing Study H R C S SEIS Supplemental Environmental Impact Statement Hampton Roads Crossing Study SEIS Findings 1poir =ME 10, \VDOT ©.: August 23, 2016 -7- CITY COUNCIL'S BRIEFINGS HAMPTON ROADS CROSSING STUDY Supplemental Environmental Impact Statement (Continued) This is the Summary of SEIS Findings: Hampton Roads Crossing Study HRCS SEIS Supplemental Environmental Impact Statement Hampton Roads Crossing Study SEIS Summary of SEIS Findings Resource Alternative A Alternative B Alternative C Alternative D Potential Residential Relocations 9 9 11 20 Potential Commercial Relocations 0 0 5 4 Forested Area(acres) 15 73 180 178 Floodplains(acres) 113 213 213 313 Historic Architecture Resources' 6 11 10 16 Archaeological Resources' 6 10 26 33 Wetlands(acres)2 8 73 112 120 Costs3 $3.313 $6.6B $12.56 $11.98 Notes: 1-Coordination with Virginia Department of Historic Resources is ongoing 2—Based on photointerpretation methods documented in Draft SETS and Natural Resources Technical Report 3—Costs in 2016 dollars with a 40%contingency \VDOT There is ongoing public involvement prior to the Brief presented to the Commonwealth Transportation Board in October: Hampton Roods Crossing Study HRCS SEIS Supplemental Envkonmental Impact Statement Hampton Roads Crossing Study SEIS Ongoing Public Involvement 'ktiliM". MOW 10. \VDOT O August 23, 2016 -8- CITY COUNCIL'S BRIEFINGS HAMPTON ROADS CROSSING STUDY Supplemental Environmental Impact Statement (Continued) These are ways for the public to review and comment on the Study: Hampton Roads Crossing Study MRCS SEI S Supplemental Environmental impact Statement Hampton Roads Crossing Study SE'S Opportunities to Review and Comment • Documents are available online,at local libraries,and at VDOT District Office • Comment online,via email, or in writing • Attend Location Public Hearings and submit written or verbal comments September 7,2016 September 8,2016 Hampton Roads Convention Center Quality Suites(Lake Wright) 1610 Coliseum Drive 6280 Northampton Boulevard Hampton,VA 23666 Norfolk,VA 23502 Spm-7pm 5pm-7pm Rain Date: September 14,2016 Rain Date: September 15,2016 \^dcb sitc:www.hamptonroadscrossingstudy.org f nail:HRCSSEIS@VDOT.Virginia.Gov VDOT 0 roz.w Virginio Beach City Council)August 2016 This is the Milestone Schedule: Hampton Roads Crossing Study HR C S SEIS Supplemental Environmental Impact Statement Hampton Roads Crossing Study SEIS Milestone Schedule August 5, 2016: Draft SEIS published for public review • Notice of Availability published in Federal Register coupled with local announcements • 45-day public comment period September 7 &8, 2016: Location Public Hearings October 2016: Commonwealth Transportation Board • Board will be formally briefed on the study in October • Anticipate formal action on the preferred alternative by the end of t`!e calendar year Spring/Summer 2017: Final SEIS published • Similar publ:cation as Draft SEIS Summer 2017: First Record of Decision (ROD) \VDOT 0 •w=+ virginio Beach City Council I August 2016 August 23, 2016 -9- CITY COUNCIL'S BRIEFINGS HAMPTON ROADS CROSSING STUDY Supplemental Environmental impact Statement (Continued) Hampton Roads Crossing Study H R C S SEIS Supplemental Environmental Impact Statement Hampton Roads Crossing Study SEIS For more information and/or future updates Visit: www.HamptonRoadsCrossingStudy.org or Email: HRCSSEIS@VDOT.Virginia.Gov \vimT 0 .'.. Mayor Sessoms expressed his appreciation to Ms. Deem for the informative presentation. August 23, 2016 -10- CITY MANAGER'S BRIEFINGS CONNECTED COMMUNITY 4:27P.M. Mayor Sessoms welcomed Matt Arvay, Director — Communications and Information Technology. Mr. Arvay expressed his appreciation to City Council for their continued support: August 23'd.2016 CONNECTED COMMUNITY UPDATE E { -- :'''_- - a, I I g., V3 This was the artwork created during the Mayor's State of the City address: Om tJKuAM P 5E5 15. Val& vit ,' ).1 RW7•E S.' , i1,I�` � �: .' \f "wi -11- CITY MANAGER'S BRIEFINGS CONNECTED COMMUNITY (Continued) Next Generation Network in an on-going project to connect sixty-five (65) government sites with fiber optic communication. The six(6)sites below were completed in July: Next Generation Network Lw Next Generation Network Super Sites I -t j Total of 4 Phases (65 sites) FS-! ..a..!•••Ma .y.. Optical Sites: • 1) PW Dam Neck 2) Building 2 1-cc FS-7 • 3) Building30 4) Virginia Beach Convention Center s) Fire Station 7 6) Fire Station 4 DAM NEC K (; BLDG-30 -LOG-1 3 This project included the audit of over 110 miles of fiber, as well as the audit and inventory of over 3,000 assets: Next Generation Network — Work Completed(Supersites): r r Fiber splicing and fusion Installation of new cabinets and racks Installation of all electric and 1 HVAC equipment Installation and testing of r , — networking equipment • Cisco Optical Training Quick Facts: 110 miles of fiber and conduit audited 3000+assets audited and inventoried 4 August 23, 2016 -12- CITY MANAGER'S BRIEFINGS CONNECTED COMMUNITY (Continued) Next Generation is essentially the "modern utility"and needs to be managed as such. In other words, the optical network must be managed the same as water, sewer and roadways: Next Generation Network �..- •• • Operations and Management �` ➢ IT Fiber Management Tool -r71111111111111111111111111111— ✓ Ability to Trace and Predict Routes Manage Conduits ✓ Fiber Strand Management IT Fiber/Franchise Agreement Task Force ✓ Chair:IT Members:PU,PW,Planning,Legal,Economic Development ✓ Review franchise agreement requests ✓ Review new construction projects ..........�. - ✓ Review CIP section funding 5 Phase 1 consists of eleven (11)projects: Next Generation Network \Next GenemtionNetwork Sub-Rings •0 IBCC Phase 1: /�- 1) DHS Collier Building z) DHS Pembroke 6 3 4 3) DHS Housing HRC(under construction) 4) Fire Station 9 5) Kempsville Library 6) Central Library 7) Police Precinct 4 a) P&R Kempsville Recreation Center DAM NECK 9) Sandler Center BL i i _ 10) Economic Development/SGA S ill EMS 15-Thalia BLDG-2 6 August 23, 2016 -13- CITY MANAGER'S BRIEFINGS CONNECTED COMMUNITY (Continued) Phase 2 consists of sixteen (16)projects: Next Generation Network Phase 2: 1,13 Next Generation Network Sub-Rings • IBCC a P&R Seatack Recreation Center -e,,..."'--- y�, 2) P&R Princess Anne Recreation Center N 3) P&R Bow Creek Recreation Center 41 Police Animal Shelter I\ 3 sl Fire Training Center / ri 61 Fire Station 12 71 Fire Station 11 a) Fire Station 16 9) Police Precinct 2 +/�- • /'�` 3 m) Oceanfront Library 11) Princess Anne Library DAM NECK 12) Winsdor Wood Library 13) VA Aquarium BLDG` S 14) PW Waste Management 151 Leroy Road Radio Tower BLDG-2 16) OHS Main Building 7 Phase 3 consists of seventeen (17)projects: Next Generation Network /— - _ — Phase 3: Vii Next Generation Network Sub-Rings .44 1) OHS Skillquest 2) P&R Mount Trashmore FS-43) EMS Administration ..12 • (4, 4) Fire FEMA Task Force#2 14 5) Fire Station 3 113 6) DHS Beach House '• :tc 2) Fire Station 18—Green Run FS-7 8) Fire Station 19 -_\\C,___..--' ' 9) PAR City Wide Programs 1. P 8•• 1o) P&R Landscape Services • 11) PAR Princess Anne Admin D44 NECK 12) PAR Bayside Recreation Center .10 13) Fire Station 12—Davis Corner -\_„� • BLDG-38 14) Lynnhaven House ,.,,,,, ---"NN BLDG-1 15) Bayside Library 16) Police 3rd Precinct J 17) City Treasurer-Pembroke 1 $ August 23, 2016 -14- CITY MANAGER'S BRIEFINGS CONNECTED COMMUNITY (Continued) Phase 4 consists of fifteen (15)projects. Next Generation Network Next Generation Network Sub-Rings Phase 4: ---- --- 1) LETA(Law Enforcement Training Academy) 2) DHS Recovery Center FS-4 Q ..12 3) Oceanfront Treasurer • 14 4) Fire Station 1/EMS 22-First Landing •11 .13 • 4 5) Fire Station 8-Oceans Vac 6) EMS 8-Great Neck FS-7 (Y -"�, $ �� 7) Great Neck Library • •.._________81.___________... .-./ a) DHS Psych Center B•• 9) DHS Infant Simulation 114M NECK 10) P&R Great Neck Recreation Center o ii) EMS 1-Ocean Park • BLDG-30 12) Visitor Center BLDG-2 13) MOCA(Museum of Contemporary Arts) 14) DHS Path -...3.51 29th Street Water Treatment 9 Next GenerationlNetwork �� Next Generation NetworkJ ® \ FS-4 .... • VBCF FS- OFF D N C � Optino'COfe\ -.44, Bi x3O ... .0"6" Phases I&2 \\ BLDG-2 \...\.._ Phases 3&J \ / August 23, 2016 -15- CITY MANAGER'S BRIEFINGS CONNECTED COMMUNITY (Continued) The next phase of the project focuses on internationally connectivity and the Submarine Cables that connect to the United States: TRANSOCEANIC SUBSEA CABLES A. .4. \ 4,.., , ,� Imo{ y i,, ., .,,, ,:iry- ,,..,,, -� �___..---i i ----1-t -�It iv..At.�+` J; /_ , _.__. A.,,,, - I/ r • SUU CA 11 This map depicts the Submarine Cables on the East Coast: Submarine Cable Map (East Coast View) al,,, Ikk ____ _ _ _ _ _ li . 0.-„... .... A\ :' \ ._r N, iz August 23, 2016 -16- CITY MANAGER'S BRIEFINGS CONNECTED COMMUNITY (Continued) This cable is the MAREA (Microsoft and Facebook connection)from Spain to the City. This is the fastest cable to ever cross the Atlantic Ocean: Submarine Cable Map (East Coast View) MAREA Virginia Beach to Bilbao,Spain • •i Pr.,ryal Virginia Beach Spain(((( A:y u a _ ' 13 This cable is the BRUSA (telephonic cable)from South America to the City: Submarine Cable Map Virginia Beach (East Coast View) BRUSA , Fortaleza,Brazil Rio de Janeiro,Brazil San Juan,Puerto Rico,United States Virginia Beach,Virginia,United States ° k i 14 August 23, 2016 -17- CITY MANAGER'S BRIEFINGS CONNECTED COMMUNITY (Continued) In order for the cables to connect to the City, Route Planning, Engineering and Surveys must take place: Route Planning, Engineering & Survey Desktop Study - Initial Risk Identification Permitting Assessment- Regulatory Investigation Data Collection- Surveys & Inspections _, 400III Analysis of Results - Verify Assumptions Engineering - Methods of Procedure - -7.-4 7 - 1 '''.4 lie! .,.,,, t A t «� t • ) gid. l _____ These are the Offshore Impact Areas identified. The most desirable location for the cables to connect to the City is Camp Pendleton, mostly due to the security of the installation: Offshore Impact Areas i Submarine Canyons- N,. i geologically active zones r, Marine Protected Area-Right \r Whales DOD restricted areas l • Explosive dump sites (�_ Pimp ___:" .-p/ • Operational areas- I IIIIII11 - -f• Testing and Trials areas �' - • Firing Ranges �p;;" • Explosive Training areas • Explosive Dumping areas EPA dredge Dump sites i EPA sand and gravel borrow I areas • Beach replenishment 16 August 23, 2016 -18- CITY MANAGER'S BRIEFINGS CONNECTED COMMUNITY (Continued) These areas will be reviewed as a part of a study to validate the safest route for the cables: Cable Engineering and Permitting <, e, • Chesapeake Bay Commercial traffic lanes \ "•`''' • Cheasapeake Bay dredge dump site(EPA) �� \\ \ • Beach Sand&Gravel Replenishment Site(EPA) • Right Whale Protection zone -a-.• __- • Firing Range(s) Entire area--restricted navigation,no anchor,no trawling • Multiple UXO zones Multiple shipwrecks labeled • Territorial limits of US(12 nmi) • 8G boundary line(Shared revenue with state)-6 nmi • State Territorial waters boundary(Submerge Lands Act)-3 nmi These areas will be reviewed as part of Desktop Study and equent marine geophysical surveys to validate safe route _ ,. fnr tha cahlafcl 17 . This illustrates the potential cable approach into the Camp Pendleton parking lot: Cable Approach 5 S s+�i run= e is• A m. 1s August 23, 2016 -19- CITY MANAGER'S BRIEFINGS CONNECTED COMMUNITY (Continued) The City is working with a consultant to determine the maximum amount of cables that may approach the City into the Camp Pendleton site: Cable Capacity H.,. - 165 Jx 7 .b • 603 » :. 5112 � az A A , A -,..4 rD, !3 a » e J .- •,\,, 1� ra � C6 --- toms ... • ' m, INnpa,.yy � ' ' tttv 'LAr ,9.• 0. e. r 'L: H„.HH W kl 1y4- i ' ///0. • '" nxeJ I» HU »„l '''' „l t' »,t »,2, 1061. ,4,,L_,,,, ». h x 1111 J. s, „n, ,,,,'"3:f� .+JM ne »m. II Nam MN »,. v. ,J. n J, Pa ,„. , was. 2.1 11 Jr., 116•4 "NI 19 Here is the Camp Pendleton Parking Area. The cables would come onshore and be buried under the Beach and Sand Dunes to the man holes. From the man holes, the cables would go across Pendleton, down General Booth and then connect to the recently announced location off of General Booth in the Corporate Landing Business District to the Data Center: Beach Area, Submerged Land, Parking Area 7 . 1 f s P king Ai a kR $ '+'4 'ems. v f9.. 20 August 23, 2016 -20- CITY MANAGER'S BRIEFINGS CONNECTED COMMUNITY (Continued) Telecommunications Pathway ,1 / 1 -.t `' '15. /,' / . , a---' : / f.. // . -. i? i yvwSEft if i // q f. ` ,+. 'Ai /,� . / CaMPPENDIETON > , / io .s s / r— 1. . `a ?. 2 dam-, 4. C7iYPIGNTJFWU.714 Ef1 - 21 During this process, Camp Pendleton inquired as to the costs of expanding water and sewer utilities throughout the instillation. Public Utilities worked with Camp Pendleton with an estimated expansion of the utility services being$1.3-Million: Proposed Utility Installation at SMR-CP (Water) / . i, 1 ,(amp Pendleton l,aiming Arca\dMet St r%ica t I. 1 Legend I ..,...... _. _..,_._„.. 22 August 23, 2016 -21- CITY MANAGER'S BRIEFINGS CONNECTED COMMUNITY (Continued) Proposed Utility Installation at SMR-CP (Sewer) (snip Pendleton 1 aininfi Ai•n Sl9Kl tiu vitt N ,t‘ ..1'7,7:X4',11•114 dam.,4` o�. o A Ea 23 This illustrates the proposed Conduit Route to Corporate Landing: Proposed Landing Overview ¢et 7 n iee�g sle' • • 24 August 23, 2016 -22- CITY MANAGER'S BRIEFINGS CONNECTED COMMUNITY (Continued) Corporate Landing Business Park CORPORATE LANDING SITE t6,� NON j,` ; .. ;j - Site Size:3.5 acres v Sale Price:$210,000 / per acre *' Ae Total Sale Price$735,000 \•. 6 r + ` 1r ? 4 •-; . - 25 Below are the Next Steps: Next Steps Virginia Beach Cable Landing and Datacenter Finalize Master Agreement Tentative Timelines(Cable Landingl > Finalize Terms and Conditions with > Beach Manhole and Directional State of Virginia Drilling completed by May 2017 Beach Manhole to 17km offshore to be completed by May 2017 Finalize Sub-Agreements > Main Lay Vessel Installation 17km offshore to end of U.S.to be > Finalize Terms and Conditions completed by September 2017 > Determine Landing Fees > Determine Transport Fees Tentative Timelines(Datacenter) D Building Construction to be completed by April 2017 26 August 23, 2016 -23- CITY MANAGER'S BRIEFINGS CONNECOM (ContinueTEDCd)MUNITY Discussion Mayor Sessoms expressed his appreciation to Mr. Arvay and the entire team for the work on this project. August 23, 2016 -24- CITY MANAGER'S BRIEFINGS ARENA UPDATE 4:43 P.M. Mayor Sessoms welcomed City Manager David L. Hansen. Mr. Hansen provided the Arena Update below: Arena Update > Revenue Feasibility Study—Draft expected this week ➢ Indicative Rating Report—expected end of next week ➢ 6 Sept—council briefing and public comment ➢ 20 Sept—amended development agreement vote ➢ Project actions underway: • Surveying • Soil borings • Pre-submittal meeting with Planning and PW • Sale of premium seating Mayor Sessoms expressed his appreciation to Mr. Hansen and the entire team for the work on this project. August 23, 2016 -25- CITY MANAGER'S BRIEFINGS PLANNING DEPARTMENT INITIATIVES 4:48 P.M. Mayor Sessoms welcomed Barry Frankenfield, Director — Planning & Community Development. Mr. Frankenfield expressed his appreciation to City Council for their continued support: Department of Planning & Community Development Who we are, What we do, How we're doing it better! �Planning& Communtty Planning&Community Development City Council Update August 23,2016 HEALTH —SAFETY-WELFARE Regulated by Federal, State&City Codes • Federal Emergency Management Agency(FEMA)—Flood Protection • Environmental Protection Agency(EPA)—Sanitary Sewer overflows • Army Corps of Engineers(ACOE)—Non-tidal wetlands • Virginia Department of Environmental Quality(DEQ)— Stormwater and Erosion Control • Chesapeake Bay Preservation Act • Virginia Department of Housing&Community Development—Uniform Statewide Building Code • City Development Ordinances(Appendices A-K): Zoning,Subdivision Regulations,Southern Rivers Stormwater,Floodplain,Site Plan Planmn tni & M3Co ,y F August 23, 2016 -26- CITY MANAGER'S BRIEFINGS PLANNING DEPARTMENT INITIATIVES (Continued) This provides an overview of"Who we are": Planning&Community Development City Council Update I Who we are August 23,2016 Planning (Comprehensive, Current, Environmental)— 16 FTEs • Comprehensive Plan Updates,Studies,Boards and Commissions (Bayfront Advisory,Historic Review, Interfacility Traffic Area Advisory and more) • Current Planning—Planning Commission(141 agenda items January- September 2016) • Environmental—Wetlands,Waterfront Operations and Chesapeake Bay Preservation Area Boards(396 reviewed items January-September 2016) • Merging into one division • Administrator position currently vacant Zoning Administration and Enforcement has six (6) office staff and eight (8) Inspectors with one (1) Administrator position vacant: Planning&Community Development City Council Update August 23,2016 Zoning Administration & Enforcement— 6 Office Staff, 8 Inspectors • Board of Zoning Appeals • Zoning Enforcement(5,333 inspections, 6,068 illegal signs picked up, 931 Conditional Use Permit site inspections January-June 2016) • Zoning Office Staff—each month assists approximately 300 customers at the counter,answer 600 phone calls and 600 emails, reviews approximately 20 site plans and approves approximately 225 business licenses. • Administrator position currently vacant Comm�un August 23, 2016 -27- CITY MANAGER'S BRIEFINGS PLANNING DEPARTMENT INITIATIVES (Continued) Development Services has twenty-five (25)full-time and two (2) temporary employees: Planning&Community Developme,.. City Council Update August 23,2016 Development Services -25 FTEs, 2 Temps • Development plan review and approval(607 plans and as-builts reviewed January-June 2016) • Land Disturbing/Stormwater management and Right of Way Permit Issuance(145 permits issued January-June 2016) • Sureties management(bonds held for Land Disturbing/Stormwater and Right of Way Improvements)($32,872,826 sureties currently held) • Subdivision Plats,Easement Plats,Right of Way Dedications,Legal Documents review,approval and circuit court recordation(368 plats and legal docs reviewed January-June 2016) • Total submittals through Accela January—June 2016: 1,278 Permits &Inspections has nineteen (19) office staff and thirty-one(31)Inspectors: Planning&Community Development City Council Update August 23,2016 Permits & Inspections- 19 Office Staff, 31 Inspectors January-July 31, 2016 • 1,805 active development sites • $371,507,733-construction value of permits issued • $2,536,909-fees collected .. 8° \113 Planning& Community August 23, 2016 -28- CITY MANAGER'S BRIEFINGS PLANNING DEPARTMENT INITIATIVES (Continued) Planning&Community Development City Council Update Permits & Inspections August 23,2016 January-June 2016 Total#of permits issued 16,725 Total#of inspections 49,208 Building 4,548 Building 9,831 Amusement Devices 17 Amusement Devices 26 Electrical 2,385 Electrical 7,206 Elevator 630 Elevator 1,823 Fire 313 Fire 1,014 Plumbing 3,110 Plumbing 7,326 Mechanical 2,738 Mechanical 5,045 Civil 169 Civil/Site Development 2,212 Franchise Utilities 796 Utility/Right of Way 633 Moving/Hauling 1,077 CBPA 236 Complaints 341 Erosion/Sediment 9,365 Projects/Certificates 601 1 Storm water 1,017 Complaints investigated 525 VBPlanning 0 Cotn}m unity The Strategic Growth Area Office has twelve(12)full-time and one (1) temporary employee: ' Planning&Community Development City Council Update August 23,2016 Strategic Growth Area Office— 12 FTEs, 1 Temp O • Parking Systems • Transportation Planning ;Ir. .,1 — i • Economic and Fiscal Analysis • SGA Implementation • Urban Design—CIP Project Management MPlanning& CortjmunrtX August 23, 2016 -29- CITY MANAGER'S BRIEFINGS PLANNING DEPARTMENT INITIATIVES (Continued) Planning Support and the Directors Office have eleven (11)full-time employees: Planning&Community Development City Council Update August 23,2016 Planning Support& Director's Office— 11 FTEs • Budget Management&Financial Oversight • Technical support:Accela, city software and databases • Maintains website ■ Assigns and issues street addresses I l A ^Fu Planning Community These are the "Guiding Principles"to ensure the Department is doing a better job than in the past: Planning&Community Develop. City Council Updau August 23,2016 How we are doing it better: Guiding Principles • Efficiency: Improve Services • Collaboration: With customers and other Departments and Agencies • Transparency: updating all policies and procedures so they are in writing and current,all documents are available to be viewed on Accela • Culture: Improve Customer Service • Staff is ALWAYS available to assist with any type of project. VB`Planning re CO un;ty August 23, 2016 -30- CITY MANAGER'S BRIEFINGS PLANNING DEPARTMENT INITIATIVES (Continued) Planning&Community Development City Council Update August 23,2016 How we are doing it better: • Customer service training • Pre-submittal meetings every Thursday for Developers and Consultants • New checklists being developed(single family draft in use); others to follow • Redesign the webpage—in progress • Reorganization Planning& Community Planning&Community Development City Council Update August 23,2016 How we are doing it better: • Push to meet plan review deadlines in progress; significant improvement since May • Office Renovations—new welcoming atmosphere • Filling vacancies • Planning Evaluation Liaison positions 1111 VBPlanning t ;PAY August 23, 2016 -31- CITY MANAGER'S BRIEFINGS PLANNING DEPARTMENT INITIATIVES (Continued) Planning&Community Development City Council Update August 23,2016 QUESTIONS ? wCon}myn Mayor Sessoms expressed his appreciation to Mr. Frankenfield and the entire team for their hard work and dedication to the City. August 23, 2016 -32- CITY MANAGER'S BRIEFINGS ON-LINE HOME SHARING ECONOMY AD HOC COMMITTEE 5:10 P.M. Mayor Sessoms welcomed Robert Matthias, Assistant to the City Manager. Mr. Matthias expressed his appreciation to City Council for their continued support: ON-LINE HOME SHARING ECONOMY AD HOC COMMITTEE Robert Matthias August 23,2016 Eleven (11) members were recently appointed by City Council for this Ad Hoc Committee: Ad Hoc Committee Chair Jack Drescher Representative District 1/Centerville Sandi Granger Representative District 2/Kempsville Larry Stampe Representative District 3/Rose Hall Heidi Daniels Representative District 4/Bayside Bruce Johnson Representative District 5/Lynnhaven Tim Solanic Representative District 6/Beach Michael Kelly Representative District 7/Princess William Brown Anne At Large Robert"Bob"Taylor Representative—Hotel/Motel Assoc. Edward Denton Representative—Hampton Roads Betsy Atkinson Realtors Assoc. August 23, 2016 -33- CITY MANAGER'S BRIEFINGS ON-LINE HOME SHARING ECONOMY AD HOC COMMITTEE (Continued) Three additional members are tentatively scheduled to be appointed at the upcoming City Council meeting: Committee Members (Tentatively scheduled to be appointed Sept. 6th) At Large Kevin Duffan Representative—HRCC, Ira Agricola Virginia Beach Division Representative—On-line Rental Edward Mullen Platform(invited 8-19-16) This Ad Hoc Committee is scheduled to have the first meeting on September 7th: Meeting 1 — September 7, 2016 e. Explanation of Virginia Freedom of Information Act/FOIA(City Attorney) vs Overview of Airbnb(Robert Matthias) ( Presentation of Airbnb fiscal impacts and recent ordinance adoption (Phil Kellam) 1) Existing Zoning Laws—City Attorney&Zoning Administrator These presentations were previously given to City Council and are a primer on the fiscal and other impacts to the City that Airbnb and other online platform business models cause.Mr.Kellam will also discuss the ordinance adopted by Council requiring these online platform participants to register with the City. August 23, 2016 -34- CITY MANAGER'S BRIEFINGS ON-LINE HOME SHARING ECONOMY AD HOC COMMITTEE (Continued) The second meeting is scheduled for September 14, 2016: Meeting 2— September 14, 2016 This will be an opportunity to have a public hearing and receive input from all who are interested in this issue.The City will reach out to anyone who is interested in commenting online via Virtual Town Hall on the city's website without having to attend a meeting in person. We will also likely hold a webinar wherein people can send in questions to panel of experts so they can receive answers in real time. Lastly, the third and final meeting is scheduled for September 28, 2016: Meeting 3 — September 28, 2016 Hopefully,by this time our committee will be well informed on the issue and have a sense of the public's reaction to the presence of Online Rental Platforms in Virginia Beach and the Commonwealth generally. At this third meeting we would propose a recommendation to City Council to pursue through existing zoning ordinances and also provide a recommendation to the Housing Study Commission Workgroup of the General Assembly which is discussing this issue. Mayor Sessoms expressed his appreciation to Mr. Matthias and the entire Staff for their work on this very important topic. August 23, 2016 -35- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING 5:20 P.M. Mayor Sessoms welcomed Kevin Kemp, Zoning Administrator. Mr. Kemp expressed his appreciation to City Council for their continued support. Mr. Kemp detailed the Planning Items to be heard on September 6 and 20, 2016. Detailed items are hereby made a part of these proceedings: SEPTEMBER 6,2016 Atlantic Palisades Condominium Association—Beach District Cheri Y. Hughes—Beach District Turning Point Church—Princess Anne District Kyndle Cay, LLC—Princess Anne District B&J Ltd. Of Virginia—Bayside District Birdneck Storage 2, LLC—Beach District Direct Independence Group, LLC—Kempsville District Thomas Wilder—Rose Hall District Jennifer G. Harris—Princess Anne District SEPTEMBER 20, 2016 Bryana Guckin—Kempsville District David N. Reda, Trustee of First Virginia Land Trust—Bayside District Walmart Stores, Inc. 3216—Princess Anne District Walmart 1688—Beach District Walmart 2529—Rose Hall District B.H. Vineland—Princess Anne District Pembroke Square Associates, LLC—Bayside District Ralph J. Nahra—Bayside District Shore Ventures Associates, LLC—Lynnhaven District City of Virginia Beach Mayor Sessoms expressed his appreciation to Mr. Kemp and the entire Planning Department for their hard work. August 23, 2016 1 (/) ta10 C 4—) a) (/) 2 E _ •_ o . i a.) ,_. VV c., = cz, •0....1 WO .21 •F. ,..-4 son tID • mmou C 0 U >'• 4—J U m.0 4-4 0 ("NI 06 -C ) 4—, cc3 ,..c..) 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A 1! i .It � : .0 X i W �. lionW C cu U U LE) CD rmil n3 0 r-1 -0 L a' C C 0 Q CCD .� ago O L c L) 0 0 C C — o E To t/) 11_ `L = 2> +.+ a' o Q O LGI3 CI. vi O If � C .O .D 2O C a) O .Nca E 13 C �O o 0 CU b.0a' v 0i _C -0 o d• C +•+ -C O i 4.J a' "0 +� C D ate' co RS c 0 > c6 _ -0 u 0 o, •O in a C a 8 •VI s fa •0 a - Li=V u . v a,o (13 0 0 O o CD +.11 Z �+ �E CO O O a P3 U & w Cco 1i .0 . _o iA .. o E v L N N Q146 0> C � Q D a) Q V 0 -36- ADJOURNMENT Mayor William D. Sessoms,Jr., DECLARED the City Council Meeting ADJOURNED at 5:41 P.M. Amanda inley-Barnes,MMC Chief Deputy City Clerk Ru HodgesFra�MC City Clerk August 23, 2016