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Home My WebLink AboutSEPTEMBER 26, 2017 WORKSHOP MINUTES -1- Siuu+B� 4 g°" . Lg7` IN 5 r (1. `fy •+ � er +" aam�t° (9.s G �i�g`Q,(S VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia September 26, 2017 Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S WORKSHOP in the City Council Conference Room, Tuesday, September 26, 2017, at 4:00 P.M Council Members Present: Jessica P. Abbott, M Benjamin Davenport, Robert M Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Absent: John D. Moss September 26, 2017 -2- CITY MANAGER'S BRIEFINGS VIRGINIA DEPARTMENT OF SOCIAL SERVICES "COMMUNITY PARTNER'S DAY" 4:00 P.M. Mayor Sessoms welcomed Dannette Smith, Director — Human Services. Ms. Smith expressed her appreciation to City Council for their continued support. Ms. Smith advised today's Briefing will be presented by Flora Harris, Adoption and Family Recruitment Eastern Area Committee to Strengthen Families Chairperson, and Gailyn Thomas, Deputy Director-Social Services: .:7 '..: iCty: Community Partners' Day "Strengthening the Resilience of Families Through Community Collaborations" - - - September 26,2017 Dannette R.Smith, Ca11yn Thomas, 1 Flora Harris,Adoption and Family tmanServices Director So ialServicesDeputy I Reuuarnrnr comul,.,nt Dlrettor Eastern Area CommKtee to Strengthen Families Chairperson Below is the Mission and Vision of the Virginia Beach Human Services Department: Mission and Vision of the Virginia Beach H uman Services Department To provide citizens the opportunity to achieve the highest level of self- sufficiency,safety,and quality of life possible,through an array of coordinated services delivered in a climate of dignity,respect and accountability. Our vision for is for children to grow up in a safe,nurturing,loving and stable family with permanent family connections. September 26, 2017 -3- CITY MANAGER'S BRIEFINGS VIRGINIA DEPARTMENT OF SOCIAL SERVICES "COMMUNITY PARTNER'S DAY" (Continued) Community Partners'Day begins tomorrow and goes through Thursday, September 28, 2017, 8:00 A.M. -3:00 P.M.: Community Partners' Day September 28,2017 8:00 am-3:0o pm The Virginia Department of Social Services and the City of Virginia Beach Human Services Department work together to provide services and resources to its most vulnerable citizens,children and families. The Eastern Area Committee to Strengthen Families was created by Social Services professionals from both the private sector and public sector in Virginia who were interested in creating opportunities for partnership and collaboration. Ms. Harris provided this Overview of Community Partners'Day. The Goal is to develop and strengthen partnerships among service providers that are focuses on the safety, well-being and permanency of children and families: 113 Community Partners' Day I iuman Services - - WHAT ism An annual event that emphasizes collaboration,training, skill development and solution focused strategies,while creating an atmosphere of camaraderie and partnership among human services professionals. WHY IS IT SO IMPORTANT? Community engagement Development of services and resources Promote community partnerships and collaborations Improve outcomes of children and families receiving services from local agencies in the Eastern Region GOAL To develop and strengthen partnerships among service providers that are focused on the safety,well-being and permanency of children and families. September 26, 2017 -4- CITY MANAGER'S BRIEFINGS VIRGINIA DEPARTMENT OF SOCIAL SERVICES "COMMUNITY PARTNER'S DAY" (Continued) Dannette R. Smith, Director—Human Services Department and Sharon L. Hill, Ph.D., Clinical Associate Professor, Georgia State University, will be the Keynote Speakers: Community Partners' Day Speakers Keynote Speakers Ms.Dannette R.Smith,Director,City of Virginia Beach Human Services Department "Are we`Speed-dating"Our Way Through Child Welfare Permanency?" Sharon L Hill,Ph.D.Clinical Associate Professor,Georgia State University Andrew Young School of Policy Studies Department of Public Management and Policy "Tying the Knot:Leveraging Relationships for Improved Outcomes" Here are the Workshops being offered: Community Partners' Day Workshops Conference Workshops Drug Usage and its Impact The Role of Community Misrepresentations to on Families Partners to Strengthen Pathology in Children: Families Examining Psychological Disorders,and Psychotropic Medications Establishing a Medical Post Adoption Services Human Trafficking and a Home for Children In Call for Action Foster Care Fatherhood Initiative" Successful Reunification Understanding the More than Just a Man" Adoption Negotiation Process September 26, 2017 -5- CITY MANAGER'S BRIEFINGS VIRGINIA DEPARTMENT OF SOCIAL SERVICES "COMMUNITY PARTNER'S DAY" (Continued) Ms. Thomas advised the City has made great improvements regarding permanent placements for children in Foster Care. The number of youth in Foster Care has been reduced 26%in the past year: Community Partners' Day Children in Foster Care Snapshot: Se•tember 2016-September 2017 , • September 2016 September 2017 Number of Youth in Foster coNumber of Youth in Foster Care in Virginia Beach Care In Virginia Beach *)5 RcdutlICfl A Number of Youth in Foster 4115 Number of Youth in Foster 192 Care in the Eastern Region Care in the Eastern Region **5%Reduction Number of Youth in Foster 11, Number of Youth in Foster 5177 Care in the State Care In the State ***1.25%Reduction Since January 2016, seventy-eight(78)adoptions have been finalized: Community Partners' Day Virginia Beach Permanency Outcomes • Virginia Beach Human Services has finalized 78 adoptions from January 2o16 to September 2017. • The number of Foster Youth entering care has reduced from 87 in September 2016 to 49 in August 2017. • More children are being reunified with their families and/or being placed with relatives. September 26, 2017 -6- CITY MANAGER'S BRIEFINGS VIRGINIA DEPARTMENT OF SOCIAL SERVICES "COMMUNITY PARTNER'S DAY" (Continued) Here are the specifics regarding the Pre-Event Reception scheduled for tomorrow, September 27, 2017, from 5:30—8:00 P.M.: Community Partners' Day Pre-Event Reception "Strengthening the Resilience of Families Through Community Collaborations" Hilton Virginia Beach Oceanfront 3001 Atlantic Avenue September 27,2017 5:30-8:0o pm 9 Questions? six:•:. ",,,,�,f.. 1111111111W- Mayor Sessoms expressed his appreciation to Ms. Smith, Ms. Harris, Ms. Thomas and the entire Department for all of their hard work. September 26, 2017 -7- CITY MANAGER'S BRIEFINGS STORMWATER QUARTERLY UPDATE 4:14 P.M. Mayor Sessoms welcomed Toni Alger, P.E., City Engineer's Office/Stormwater Engineering Center. Ms. Alger expressed her appreciation to City Council for their continued support: :aa�� •.w►w #.•-'4`44 t� •• QUARTERLY STORMWATER UPDATE FLOOD CONTROL PROJECTS TONI ALGER,P.E.-CITY ENGINEER'S OFFICE/STORMWATER ENGINEERING CENTER SEPTEMBER 26,2017 Here is an Overview of today's Briefing: Aragona Drainage Improvements D Ashville Park Drainage Improvements A Central Resort District Drainage Improvements S c...Jr� 1 Eastern Shore Drive Drainage B ,) Lake Chubb/Bradford Lake B 0 ( Sherwood Lakes Drainage Improvements A Stormwater Master Planning,Analysis and Inventory R Windsor Woods,Princess Anne Plaza,and The Lakes 1113 Virginia Beach September 26, 2017 -8- CITY MANAGER'S BRIEFINGS STORMWATER QUARTERLY UPDATE (Continued) Here are the ten (10)projects, totaling over$101-Million in the FY2018-2023 CIP: FLOOD CONTROL PROJECTS IN THE FY 2018-2023 CIP CIP Number Project Name FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Tool Progr.mmm 7400000 Aragona Drainage Improvements $ 1,400,000 $ - $ . $ . $ - $ - $ 1,400,000 7047000 Ashville Park Drainage Improvements $ 2,000,000 $ 3,000,000 $ 4,000,000 5 - $ $ - $ 9,000,000 7041000 Central Resort Distskt Drainage Improvements $ - $ . $ - $ - $ . $ $ • 7151000 Eastern Shore Drive Drainage Phase I $ 1,000,000 $ 4,200,003 $ 6,200,000 $ 8,600,000 $ 7,000,000 5 8,000,000 $35,000,000 7053000 lake Chubb/6radford lake $ 1,084,100 5 1,084,100 $ 1,084,100 $ 1,084,100 5 1,084,100 $ 1,084,100 $ 6,504,600 7048000 Sherwood Lakes Drainage Improvements $ 1,000,000 $ 2,000,000 5 - $ . 5 - $ - 5 3,000,000 7027000 SWM Master Planning,Analysis,and Inventor/ $ 2,700,000 5 1,700,000 $ 800,000$ 800,000$ 800,000 $ 800,000$ 7,600,000 7050000 Princess Anne Plaza Drainage Area $ 2,000,000 $ 3,000,000 $ 4,030,000 5 4,000,000 $ 2,000,000 $ 5,000,000 5 20,000,000 7051000 The lakes Drainage Improvements $ 2,000,000 $ . 5 . $ . 5 $ $ 2,000,000 7028000 Windsor Woods Drainage 5 2,000,000 $ 1,500,000 5 1,000,000 $ 5,000,000 $ 5,000.000 $ 2,000,000 $16,500,000 $15,184,100$16,484,100$17,084,100 5 19,484,100$15,884,100$16,884,1 $101,004,600 3 -_' VS i Virginia Beach Here is an Overview of the Ashville Park Drainage Improvements, Phase I, with a cost of$8.2-Million: ASHVILLE PARK DRAINAGE IMPROVEMENTS,7-047 J Storm drain improvements to address severe roadway and property flooding u Stormwater Pump Station Gated Control Structure at Existing Outfall(Flanagans Lane) - . Additional Stormwater • Ponds J Temporary pumping in advance of significant rainfall events Li Phase I Estimated Project Cost—$8.2M • • September 26, 2017 -9- CITY MANAGER'S BRIEFINGS STORMWATER QUARTERLY UPDATE (Continued) Here is an Overview of the first quarter activities: ASHVILLE PARK DRAINAGE IMPROVEMENTS FIRST QUARTER ACTIVITIES • Pump down lakes in advance of forecasted significant rainfall • Preliminary design underway-due December 2017 • Created a project web page: https://www.vbgov.com/government/departments/public- works/storm-water/Pages/ashville-park-sw.aspx • Met with Developer to discuss cost participation agreement • Gated control structure is under design; 100% design plans are due in October 2017 _Virginia Beach ASHVILLE PARK DRAINAGE IMPROVEMENTS FIRST QUARTER ACTIVITIES • Met with Fish & Wildlife to discuss project • Made the following presentations: o April 5,2017-Ashville Park Civic League o June 1, 2017-ITA Committee Meeting o June 22,2017-Mrs. Henley's Citizen Forum o July 18,2017-City Council Briefing o August 2, 2017-Mrs. Henley's"Everything Stormwater in the Southern Watershed" Presentation o August 7,2017-Ashville Park Civic League ommiewas - NES Vagina Beach September 26, 2017 -10- CITY MANAGER'S BRIEFINGS STORMWATER QUARTERLY UPDATE (Continued) Here is an Overview of the Sherwood Lakes Drainage Improvements, Phase I, with a cost of$5-Million: SHERWOOD LAKES DRAINAGE IMPROVEMENTS,7-048 J Project to address severe roadway and property flooding J Improvements include a pump station with a pipe connection between 2 lakes • ❑ Temporary Pumping in advance of rain event ❑ Estimated Project Cost- $5M Here is an Overview of the first quarter activities: SHERWOOD LAKES DRAINAGE IMPROVEMENTS FIRST QUARTER ACTIVITIES • May 2017, engineering analysis of the hydrology and hydraulics of the two lakes was completed • Lakes pumped down in advance of forecasted significant rainfall • Improvements were identified to lower and maintain the elevation of the lakes to 3.0-ft • Pump station vault and discharge pipes design underway— 100% Complete • Permanent Pump design underway— 30% complete VB Virginia Beach September 26, 2017 -11- CITY MANAGER'S BRIEFINGS STORMWATER QUARTERLY UPDATE (Continued) SHERWOOD LAKES DRAINAGE IMPROVEMENTS FIRST QUARTER ACTIVITIES • Numerous meetings with the developer, HAV • Created a project web page: https://www.vbgov.com/government/departments/public- works/storm-water/Pages/sherwood-lakes-07-17.aspx ' V�Virginia Beach Here is an Overview of the Windsor Woods, Princess Anne Plaza& The Lakes: WINDSOR WOODS, PRINCESS ANNE PLAZA &THE LAKES, 7-028, 7-050,&7-051 u Detailed Engineering Analyses to develop the specific program of flood control measures -i Projects combined for initial analysis J Analyses will Identify o Needed Improvements o Cost of the Improvements o Implementation and Phasing Plan o Environmental Permitting Required September 26, 2017 -12- CITY MANAGER'S BRIEFINGS STORMWATER QUARTERLY UPDATE (Continued) Here is an Overview of the first quarter activities: WINDSOR WOODS, PRINCESS ANNE PLAZA&THE LAKES FIRST QUARTER ACTIVITIES • May 9, 2017— Budget Approved • May 10, 2017 — RFP for A/E Services Posted • May 19, 2017— Notice to Proceed Northgate Ditch Project ($2M) • June 22, 2017—SOIQs received • June 27, 2017— Notice to Proceed Windsor Woods Canal Project ($2M) • July 11, 2017— Notice to Proceed Windsor Oaks West II Canal Project ($850K BVirginia Beach WINDSOR WOODS, PRINCESS ANNE PLAZA&THE LAKES FIRST QUARTER ACTIVITIES • July 20, 2017— Michael Baker International teamed with CDM Smith selected • October 2017—Windsor Oaks West I Canal Project to be Completed ($800K) • Created a project web page: https://www.vbgov.com/government/departments/public- works/storm-water/Pages/plaza-drainage-12-15.aspx Virginia Beach September 26, 2017 -13- CITY MANAGER'S BRIEFINGS STORMWATER QUARTERLY UPDATE (Continued) WINDSOR WOODS, PRINCESS ANNE PLAZA&THE LAKES FIRST QUARTER ACTIVITIES • Made the following presentations: June 13,2017-Princess Anne Plaza Civic League Stormwater Presentation September 5, 2017-City Council Briefing September 12,2017-Princess Anne Plaza Civic League Stormwater Presentation Virginia Beach Here is an Overview of the Aragona Drainage Improvements, with a total cost of$3.7-Million: ARAGONA DRAINAGE IMPROVEMENTS,7-400 #(1 ‘ . Neighborhood developed in the mid 1950s Storm drain improvements to address severe roadway flooding J Project limits include the area south of Haygood Road and west of Aragona Blvd. J Under Design- .,.,� Approximately 30% °1Opi complete _i Estimated Project Cost- L $3.7M September 26, 2017 -14- CITY MANAGER'S BRIEFINGS STORMWATER QUARTERLY UPDATE (Continued) Here is an Overview of the first quarter activities: ARAGONA DRAINAGE IMPROVEMENTS FIRST QUARTER ACTIVITIES • Modeling the area south of Haygood Road and west of Aragona Blvd.to determine cause of flooding that occurred during Fall of 2016 • Overman Avenue was added to the project limits after excessive spread was observed at the storm drain inlets • Received the 30%design plans;Scheduled to advertise for construction in July 2018 15 _ Virginia Beach Here is an Overview of the Central Resort District Drainage Improvements and the only project not funded in the current CIP: CENTRAL RESORT Acre DISTRICT DRAINAGE • IMPROVEMENTS,7-041 2wn$2.`. S J Multi-phase project to address severe roadway .r flooding J Improvements include storm drains,tide gate, pump station&ocean outfall Interim Project:Redirect approx.15 ac.from 21st St and Baltic Ave.to 16th St. Pump Station;estimated project cost"$15M ATD:$300K,BTC:$112.7M 16 September 26, 2017 -15- CITY MANAGER'S BRIEFINGS STORMWATER QUARTERLY UPDATE (Continued) Here is an Overview of the first quarter activities: CENTRAL RESORT DISTRICT DRAINAGE IMPROVEMENTS FIRST QUARTER ACTIVITIES • Central Resort Area Drainage Study Report and supplemental Beach Garden Park Pump Station Alternative Analysis Report Completed • Analysis underway to evaluate a potential stormwater management pond at the Visitor Center • No further project activities due to funding constraints " fa Beach Here is an Overview of the Eastern Shore Drive Drainage, Phase I, with a cost of$8-Million: EASTERN SHORE DRIVE DRAINAGE PHASE I, �• 7-151 J Multi-phase project . J Flood control drainage ��•"� v�Stay improvements 3 Improvements include stormwater collection systems,tide gates&pump stations Detailed Engineering Analyses to develop the specific program of flood control measures J Identify Early Implementation projects u September 26, 2017 -16- CITY MANAGER'S BRIEFINGS STORMWATER QUARTERLY UPDATE (Continued) Here is an Overview of the first quarter activities: EASTERN SHORE DRIVE DRAINAGE PHASE I FIRST QUARTER ACTIVITIES • Cape Henry Ditch Sluice Gates Completed (3 gates) Project Cost—$1.3M • Detailed Engineering Analyses completed • 30% Plans completed • Cape Henry Canal Drainage Improvements design underway o Provides an improved drainage outfall for the Shore Drive Corridor Improvements—Phase Ill project(CIP 2-117) o Deepen and Widen canal between Starfish Road and Beech Street o Begin construction in July 2018 Estimated Project Cost—$8M 19 NB Virginia Beach Here is an Overview of the Chubb Lake/Lake Bradford project: CHUBB LAKE/ LAK CHUBB CHESAPEAKE BAY LAKE BRADFORD,7-053 J Multi-phase project BRADFORD • Storm drain improvements LAKE . f to alleviate roadway flooding J Additional stormwater culverts under roadways J Tide control devices such as �._;. mechanized sluice gates Stormwater management ,•k% MP-to l pond improvements e :.i Channel and ditch clearing September 26, 2017 -17- CITY MANAGER'S BRIEFINGS STORMWATER QUARTERLY UPDATE (Continued) Here is an Overview of the first quarter activities: CHUBB LAKE/ LAKE BRADFORD . FIRST QUARTER ACTIVITIES • May 10, 2017— RFP for A/E Services Posted • June 14, 2017 —SOIQs Received • July 27, 2017— RK&K Selected • August 10, 2017—Scoping Meeting Held • First Phase: Public Involvement Preliminary Engineering Report • Identify Early Implementation Projects • Develop Project Schedule `B Virginia Beach CHUBB LAKE/LAKE BRADFORD FIRST QUARTER ACTIVITIES • Public Works is coordinating with the Navy April 19, 2017—Lake Bradford outfall ditch maintenance coordination meeting July 15, 2017—Coordinated with base regarding access to perform maintenance (snag and drag)on ditch from Lake Bradford to Weir Gate o August 8,2017— Update related to ditch maintenance from weir gate to Boone Clinic o August 28,2017—Pre-storm coordination for Nor-Easter o September 9, 2017—Pre-storm coordination for tropical depression o September 18,2017— Pre-storm coordination for Hurricane Jose o September 25, 2017—Pre-storm coordination Hurricane Maria BVirginia Beach September 26, 2017 -18- CITY MANAGER'S BRIEFINGS STORMWATER QUARTERLY UPDATE (Continued) Here is an Overview of the Stormwater Master Planning, Analysis and Modeling Project: 42;11 iPli, ....-.........-. N ep�Ms e..ch wn.nh.a SWM MASTER ��----- PLANNING,ANALYSIS, AND MODELING,7-027 J Updating the City's 31 Stormwater Watershed Itillik4li Models J Includes Preliminary Drainage Analysis to identify future A:II Capital Drainage Projects ❑ Models will allow Stormwater Engineering Center to provide drainage design parameters such as downstream water —:- it. -I— surface levels to developers for projects C Models will be kept up to date and reside in the Stormwater NI Engineering Center Here is an Overview of the first quarter activities: SWM MASTER PLANNING, ANALYSIS, AND MODELING FIRST QUARTER ACTIVITIES • Lynn haven River Watershed Watersheds 3,5,&8 are complete Watersheds 7,4, 30&6 to be completed by the end of the year • Southern Rivers Watershed o Watersheds 9 and 10 to be complete by the end of the year o Watersheds 12-15 to be complete by February 2018 o Watersheds 11, 16,23-28 to be complete by April 2020 Virginia Beach September 26, 2017 -19- CITY MANAGER'S BRIEFINGS STORMWATER QUARTERLY UPDATE (Continued) Here is an Overview of the first quarter activities: SWM MASTER PLANNING,ANALYSIS,AND MODELING FIRST QUARTER ACTIVITIES • Little Creek Watersheds o Watershed 31 to be complete by March 2018 o Watershed 1 to be complete by April 2018 • Atlantic Ocean Watershed o Watershed 29 to be complete by April 2019 • Elizabeth River Watersheds o Watershed 2 to be complete by April 2018 o Watersheds 17-22 to be complete by July 2019 B Virginia Beach DISCUSSION Mayor Sessoms expressed his appreciation to the entire Department for their hard work on these important projects. September 26, 2017 -20- CITY MANAGER'S BRIEFINGS FORT STORY FIRE STATION 4:40 P.M. Mayor Sessoms welcomed Chief David Hutcheson, Fire. Chief Hutcheson expressed his appreciation to City Council for their continued support. Chief Hutcheson recognized Captain Johnson of Joint Expeditionary Base Little Creek/Fort Story and expressed his appreciation for the continued partnership between the City and Navy: Mission Sharing Opportunity - Fire Station Decision Brief PV♦WEOQCY �QkDlit0h, .�J P•uF,�,: ... _ 4%, Yet/V, R v , 4 0` 441( Fire Fire Chief David Hutcheson September 76. 2017 JEBLCFS Fire Station September 26, 2017 -21- CITY MANAGER'S BRIEFINGS FORT STORY FIRE STATION (Continued) In 2001, the City identified large sections of the City located more than four(4) minutes of travel time from a fire station: Background A comprehensive study in 2001 identified large sections of the City located more than 4 minutes of travel time from a fire station. The North End is one of the remaining locations that still requires solutions. The main reason for this is unavailable land suitable for a fire station. VBFD is in talks with JEBLCFS Public Works about our initiative to share the Fort Story fire station. Here is the identified Current Gap in Coverage: Current Gap in Coverage - \cf, � 1. If 4111L' ' I _ _ September 26, 2017 -22- CITY MANAGER'S BRIEFINGS FORT STORY FIRE STATION (Continued) This map depicts the Calendar Year 2016 Incidents: CY 2016 Incidents v., ;! • On July 22, 2015, this fire destroyed a three (3) story duplex home on 77`" Street. The Fire Engine from JEBLCFS was the first on scene. The City's response time for this particular fire was just over 5 minutes: July 22, 2015 mit _ w Air JO 1111111kr _ E 4r 'lir :nisi• _III .� Fire destroys a 3 Story duplex home September 26, 2017 -23- CITY MANAGER'S BRIEFINGS FORT STORY FIRE STATION (Continued) Below is an Overview of the Scope: Scope Staff and Deploy a VBFD Engine Company from Fort Story shared facility Outcomes Reduced response times Improved firefighting capacity Improved Reliability Improved Insurance Service Office rating lower insurance premiums Below is an Overview of the Benefits: Benefits Improved mutual aid capacity to support the Joint Expeditionary Base Little Creek Fort Story Significantly cheaper than buying land and building a fire station Early application of water which reduces the rapid spread of fire in this tightly constructed community and First Landing State Park Improved survivability profile for citizens with life threatening medical emergencies, water emergencies or those trapped by fire September 26, 2017 -24- CITY MANAGER'S BRIEFINGS FORT STORY FIRE STATION (Continued) Here is an Overview of the Timeline:: The Timeline Hire the 15 firefighters for November 201 7 TRFA Staff Station May 2018 Promote 3 Captains 2018 The total costs are just over$900,000: Personnel, Building, & IT Costs Salaries,Benefits,Overtime,FLSA $622,844 (Nov 1 thru June 30) Uniforms.PPE,Radios 596.500 FFSE 562.000 Station Alerting Stoo,000 Phones,Desk Set Radios.CompuMn SI1.261 Total 5900.605 11� f 19 kimSt. tel, 1111 September 26, 2017 -25- CITY MANAGER'S BRIEFINGS FORT STORY FIRE STATION (Continued) City Manager Hansen advised, based on preliminary information, it appears the City will have a 10.4% Fund Balance for FY2016/2017. Mr. Hansen recognizes this is a "critical function"to the City and feels this is a great opportunity for the City to join forces with Fort Story: Proposed Funding 2017 Fund Balance Reservation Summary The North End area is a high density residential community. This service area lies outside the optimal travel distance from existing stations. A fire engine placed at Fort Story will address the current response gap & improve response times It negates the land use problem & significantly reduces out of pocket expenses September 26, 2017 -26- CITY MANAGER'S BRIEFINGS FORT STORY FIRE STATION (Continued) • Welcome North End A Neighborhood Since 1917 Mayor Sessoms expressed his appreciation to Chief Hutcheson, Captain Johnson and the Military for their tremendous work and continued cooperation. September 26, 2017 -27- CITY MANAGER'S BRIEFINGS OCEANFRONT CAMERA PROGRAM 5:01 P.M. Mayor Sessoms welcomed Chief James Cervera, Police. Chief Cervera expressed his appreciation to City Council for their continued support: OCEANFRONT CAMERA PROJECT Status Update Here is the Historical Timeline for this project: Historical Timeline • CIP 3.610 (Approved 7/2014) 3 Phases originally funded • $7,368,308 allocated 88 Cameras •ComIT— project manager • Public Works— SMEs • Highway Electric chosen to complete work CVB annual services contract for traffic signals z September 26, 2017 -28- CITY MANAGER'S BRIEFINGS OCEANFRONT CAMERA PROGRAM (Continued) Historical Timeline Engineering Consultant hired (9/2014) • On-going delays/concerns • Nearly 2-year delay • Litigation discussed regarding consultant • Phase 2 & 3 funding diverted to other projects • $4,702,908 diverted(2/2016) • Final construction documents received (4/5/17) Current construction estimate received (8/17) Here is the Phase 1 Overview: Phase 1 Overview • Phase 1 • 25 camera installation • $2,665,400 budgeted for Phase 1 (2014) • $854,450 initial estimate for construction(2014) • $1,163,525.08 current estimate for construction*w/out contingency*(8/2017) Phase 1 separated into 2 work orders (6/5/17) • East of Pacific Avenue 114 Cameras • West of Pacific Avenue 111 Cameras September 26, 2017 -29- CITY MANAGER'S BRIEFINGS OCEANFRONT CAMERA PROGRAM (Continued) Here are the locations for the cameras included in Work Order 1: • Work Order 1 2nd/Boardwalk • 4th/Parking Lot 6th/Boardwalk 14th/Boardwalk 17th/Boardwalk • 24th/Boardwalk ..• T� 15th/Atlantic • 2151/Atlantic 23rd/Atlantic 27th/Atlantic 31st/Atlantic 17th/Arctic 17th/Cypress 17th/Washington , • . • • •5 Here are the locations for the cameras included in Work Order 1: Work Order 2 • • 9th/Pacific 25th/Pacific VBB/Seabridge VBB/Birdneck Norfolk/Birdneck 19th/Arctic • 19th/Jefferson 22nd/Baltic 31st/Baltic Beach Garden Park GBB/Birdneck • 6 September 26, 2017 -30- CITY MANAGER'S BRIEFINGS OCEANFRONT CAMERA PROGRAM (Continued) Ms. Lily Beachy, Project Manager—IT, advised there is a $800,000 construction deficit: Phase 1 Deficit y.. • • $800,000 construction deficit • If work order 1 is completed, there are zero funds remaining for work order 2 • Overview of deficit: • Work Order 2 $522,134.14 • Extra Test Pits $165,750 • Subtotal $687,884.14 • 15%Contingency $103,182.62 Total $791,066.76 7 Here are the factors contributing to the deficit: Phase 1 Deficit • Factors contributing to deficit: - Test pit quantity increase • Initial purchases made when all phases were funded • Extra camera licenses • 2d Precinct Camera Room upgrade • Unplanned expenditures Cox fiber audit is now required for entire project • Additional cameras&peripherals 8 September 26, 2017 -31- CITY MANAGER'S BRIEFINGS OCEANFRONT CAMERA PROGRAM (Continued) Mark Johnson, P.E. —Public Works,provided this Overview of Underground Utility Investigation of the Test Pits: Underground Utility Investigation—Test Pits(T) •Code of VA—Chapter 10.3, Underground Utility Damage Prevention Act • Underground Utility Concerns • Plans provided by consultant do not show all underground utilities •20 test pits estimated by consultant • *740 test pits actually needed •Two types of test pits • Hard Surface • Soft Surface 9 Once the testing began, it was discovered there were more underground utilities than originally expected: Importance of Test Pitsc(iki • Sanitary Hewer . • . — GH Fiber r.�. City Fiber - `� Pole Foundation location with underground utilities Cabinet Foundation location with underground utilities Camera Location#22 Camera Location#22 10 September 26, 2017 -32- CITY MANAGER'S BRIEFINGS OCEANFRONT CAMERA PROGRAM (Continued) Moving Forward •Construction began after Labor Day • Phase 1 work schedule • Work Order 1 —complete by 1/2018 • East of Pacific Avenue • 14 Cameras • Work Order 2—complete by 4/2018 • West of Pacific Avenue 11 Cameras Moving Forward (.; • Funding stream to complete Phase 1 • $400,000 from Public Safety Equipment Replacement Project • $400,000 from previously completed Princess Anne Road—Phase IV Project September 26, 2017 -33- CITY MANAGER'S BRIEFINGS OCEANFRONT CAMERA PROGRAM (Continued) QUESTIONS? 13 Mayor Sessoms expressed his appreciation to Chief Cervera and the entire Department for their hard work on this project. September 26, 2017 -34- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING 5:19P.M. Mayor Sessoms welcomed Carolyn Smith, Planning Administrator, and Jimmy McNamara, Planner. Ms. Smith expressed her appreciation to the City Council for their continued support: Virginia Beach ,MI ► I - Planning Items Octjbjjjj7thCitYjuncIIjings Two (2) items will be considered on October 3`d: SUMMARY — October 3rd Two Planning items are proposed for City Council's consideration 1. Grace Bible Church of Virginia Beach,Inc.—Princess Anne District • Conditional Use Permit(Religious Use) • Conditional Rezoning(AG,2 to Conditional B 2) ..... 2. Enclave at PA BC,LLC&The Enclave at Princess Anne Homeowners' Association,Inc.—Princess Anne District nr t..n • Conditional Rezoning(AG-1&AG•2 to Conditional PD P2(R7 511 • Modification of Proffers September 26, 2017 -35- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Ms. Smith advised the Applicant has requested WITHDRAWAL of the Conditional Rezoning portion of the application: Grace Bible Church of Virginia Beach, Inc. Agenda Item Council District Princess Anne Location 2285 London Bridge Road fa c- \\ M 'ur+Urt• •,.•...,.._ •ter-. ✓°• -(/i `,----,yam/A w• _. _� , / ,4, ' AA ' , CUP f: Conditional Use Permit(Religious Use);Conditional Rezoning(AG-2 Agricultural to Conditional B-2 Community Business) Staff recommends Approval Planning Commission voted 7-3,with one abstention to recommend Denial Grace Bible Church of Virginia Beach,Inc. / • 14.6 acres for a 31,000 square-foot church ' with 600 seats in the main sanctuary / i __._ • 6.3 acres to be rezoned to B-2 Community - Business district and subdivided into four , _. r parcels , -� - • Proffers limit uses on the commercial . parcels v • Site located in the 70-75 noise zone • Proposed uses are compatible • Residential uses not compatible 14114-' [j GRACE �j�fa1 'A. II] f i] LI] ..mmigin September 26, 2017 -36- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Enclave at PA BC, LLC Agenda Item Council District Princess Anne 2 i.ocat ion North Landing Road,approximately 1,200 feet south of George Mason Drive t'r Neb *t. Modification of Proffers and Conditional Rezoning(AG-1&AG-2 Agricultural to PD-H2 Planned Unit Development(R-7.5 Residential)) Staff recommends Approval Planning Commission voted 10-0 to recommend Approval ve7,1rz Enclave at PA BC,LLC .�.�,•wA:""lra • Phase two(rezoning)will lead to the c�-� + development of 17 additional dwellings consistent in size and design to the existing • ', neighborhoodPIIMIIW?- �, (1 • Modification to adjust the original site plan j �� f to accommodate phase two and to adjust (� - ~ lot coverage requirements - ia •sal? • • 41.5 percent of the site designated for open R. • ll �,,,•. r space and recreation ;f cl 1 September 26, 2017 • -37- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING • (Continued) Mr. McNamara presented the ten (10) items to be considered on October 17th, SUMMARY — October 17th Ten Planning items are proposed for City Council's consideration 1. Metamorphosis Salon and Spa-Bayside District < ;- 1 • Conditional Use Permit(Tattoo Parlor (I 2. Evergreen Virginia,LLC-Rose Hall District • Modification of Conditions • Conditional Use Permit(Car Wash) 3. Wave Church-Lynnhaven District \ • Modification of Conditions 4. Alan Zinke-Lynnhaven District • Conditional Use Permit(Home Occupation-Retail Sales) 5. Holland Investments,LLC-Rose Hall District • Conditional Rezoning(B-1A to Conditional(3.7) 6. Oanh Dang-Rose Hall District • Conditional Use Permit(Tattoo Parlor) SUMMARY — October 17th Ten Planning items are proposed for City Council's consideration 7. Atlantic Wildfowl Heritage Museum-Beach District • Conditional Use Permit(Open-Au Market) 7ear.4a ty Nwn 8. Eye Candy Lash Boutique-Rose Hall District .O� • Conditional Use Permit(Tattoo Parlor) / 9. Shyan J.Csatlos-Bayside District '7--,-t7,417.4—`. " • Conditional Use Permit(family Day-Care Home) 'Con n» C;i\`. 10. SXCW Properties II,LLC-Rose Hall District • Conditional Use Permit(Car Wash&Automobile Service Station) li Pnncnaanrr \ \. September 26, 2017 -38- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Metamorphosis Salon and Spa Agenda Item Council District Bayside Location 624 Independence Boulevard,Suite 102 f� :` C j \ :... 6 • ', // fit l ` �� / ' +' .1,41;4 nes jI - -- A' / R f f Air Y-.I R.IS ,.. . Conditional Use Permit(Tattoo Parlor&Body Piercing Establishment) Staff recommends Approval Planning Commission voted 10-0 to recommend Approval Metamorphosis Salon and Spa _+.: • Microblading in an existing 1,050 square- foot 0 ® unit c • No changes proposed to the sign or to the • ! • exterior of the building September 26, 2017 -39-- CITY 39.-CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) This item is located in the Beach District: Evergreen Virginia, LLC Agenda Item Council District Rose Hall Location 3033 Virginia Beach Boulevard 2 .. ,.., . t.....:„„, . ,i_ , it • ... . ...„ .. _ . ..„. . _.......... _.„..... __. ,_, , _ _ __ ----,,,.:=--„,. % , ,, , 1‘ " '/i4 \ .v w' Conditional Use Permit(Car Wash Facility)&Modification of Conditions Staff recommends Approval Planning Commission voted 10-0 to recommend Approval Evergreen Virginia,LLC M,- GEGKERED FLAG.7;61:Al2--A\7 RGJce ,,,7.,,.....d _ r. ME,.hi E I I wood a °sFl!` I% AMEN- * iI 1 - • Expansions to the showroom,service area,and the addition of a car wash • Two story building with insulated glass from the ground to the base of the second floor and gray metal panels from the second floor to the roofline • Landscaping additions to bring site into better conformance with current standards September 26, 2017 -40- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Wave Church Agenda Item Council District Lynn haven Location 1000 N Great Neck Road 3 . ,. ...„,........„7,,: 1 1 } \ R 10 2. 1 . f.` .* . ,..,, , -n......, -,„ J f { Modification of Conditions Staff recommends Approval Planning Commission voted 10-0 to recommend Approval Wave Church ( tTL : r��•.....I o�►maa • `'1- •1 - • Addition of a 8,100 square-foot artificial turf ., field and a 2,400 square-foot picnic shelter yam L-- I • No outdoor lighting proposed �� September 26, 2017 -41- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Alan Zinke Agenda Item Council District Lynnhaven Location 2252 Creeks Edge Drive 4 „iii, V 1 2 ' , , ,#i►r - Q4•�� i ,....,� Sub ect ,• — ,, li ! • ,4-•i;,,',, 1 " ; �``� a ..,: 1-' f`hy. Ji' ' &I' Conditional Use Permit(Home Occupation—Retail Sales(Firearms)) Staff recommends Approval Planning Commission voted 10-0 to recommend Denial Alan Zinke ••r ' • Applicant in process of obtaining their41,; is ' Federal Firearms License(FFL) . .•!'Y . • Requesting to transfer firearms from the R •:;fit t .� dwelling on a referral basis(Internet and • ' ` `*' ---- ,•s word-of-mouth) I'. yr • No more than 5 transfers per month ' ,..i. :.,4 it .,, . : • Storage of firearms regulated and inspected • by Bureau of Alcohol,Tobacco,Firearms and �,I a • explosives(ATF) i. t.,, VT September 26, 2017 -42- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Holland South Investments, LLC & Oanh Dang Agenda Items Council District Rose Hall 5 & 6 Location 3420 Holland Road .:, $, 4,c * • da t. . „.,:. ‘ , , .2 , • , . . , , .,-„,„„..„ \ .... .„ ‘.. , _.•••, ... _ , .„ ...... , / ... .... ,,,,,\:. „ , ./ e Conditional Rezoning(B-1A Limited Community Business to Conditional B-2 Community Business) &Conditional Use Permit(Tattoo Parlor&Body Piercing Establishment) Staff recommends Approval Planning Commission voted 10-0 to recommend Approval Holland South Investments,LLC&Oanh Dang Unit s ._JPS ;c�� ligiii I--t*-7-114 -'..,' - ...A:A. .‘ INNOIL/1 l �; w:ugh • Requesting a rezoning to B-2 in order to s"7-- i';; a� " request a Conditional Use Permit for a Tattoo Parlor �, r • Performing microblading and cosmetic :.:1:74,1 ...........,..........v..,,,fts,, tattoo services in association with existing vocational school September 26, 2017 -43- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Atlantic Wildfowl Heritage Museum Agenda Item Council District Beach Location 1113 Atlantic Avenue 7 T 4 ::; ill.. • OR 1 Conditional Use Permit(Open Air Market) Staff recommends Approval Planning Commission voted 10-0 to recommend Approval Atlantic Wildfowl Heritage Museum Proposes location for mobile vendor y� ,r • Mobile vendor to operate on the south patio of the Atlantic Wildfowl Heritage Museum • Applicant has met with the Resort Advisory Committee September 26, 2017 -44- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Eye Candy Lash Boutique Agenda Item Council District Rose Hall Location 4322 Holland Plaza Shopping Center 8 . \ „ q-7 r • tt � S 1R.1.7,j�•` ..P0.111 NN Conditional Use Permit(Tattoo Parlor&Body Piercing Establishment) Staff recommends Approval Planning Commission voted 10-0 to recommend Approval Eye Candy Lash Boutique ANNIMINIMMON • Beauty salon desires to operate within an existing shopping center and requests a Conditional Use Permit to perform microblading and permanent cosmetic makeup • No modifications to the site or to the building,other than a raceway mounted channel sign above the entrance September 26, 2017 -45- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) Shyan J Csatlos Agenda Item Council District Bayside Location 1921 Perrel Street 9 F, . _- h i.,. ! ,. , _ , t. - . -. -, :� I R40 j// F1 ort , �M '741 4f rf �j/ ,. - �. 4 , // R .i.. Conditional Use Permit(Family Day-Care Home) Staff recommends Approval Planning Commission voted 10-0 to recommend Approval Shyan J.Csatlos • Desires to care for up to 12 children from the single-family dwelling — • Includes enclosed backyard for children to play outdoors • Typical hours of operation from 6:00 a.m.to 6:00 p.m., •Y Monday through Friday '- ,.11P .."i: .rfv v. September 26, 2017 -46- CITY MANAGER'S BRIEFINGS PLANNING ITEMS PENDING (Continued) SXCW Properties II, LLC Agenda Item Council District Rose Hall �O Location 3264 Holland Road • i . ; . • • .Z.,•*,y 1 �.d• `r a•• : " � 1 o"' 4 • Ii" � � �S' -ai ,,, , \ Conditional Use Permits(Car Wash&Automobile Service Station) Staff recommends Approval Planning Commission voted 11-0 to recommend Approval SXCW Properties II,LLC it .-.Zillld=11.11.41k."' Gr Wash Facility Proposed Outparcel`" N _ - Vacuum Stations- • Proposing a car wash and a 10-pump gas station Fading Station , _ 1 _.'.4 � — • No convenience stores or eating and drinking establishments with a drive-thru permitted Mayor Sessoms expressed his appreciation to Ms. Smith, Mr. McNamara and the entire Department for their work. September 26, 2017 -47- ADJOURNMENT Mayor William D. Sessoms, Jr., DECLARED the City Council Meeting ADJOURNED at 5:33 P.M. manda Finley-Barnes, MC Chief Deputy City Clerk th Hodges Fraser, MMC City Clerk September 26, 2017