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HomeMy WebLinkAbout10-23-2018 WORKSHOP MINUTES 4041BE'i o`P411'4, '14%A •ri4. Z.:1%11/4444i: A r os VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia October 23, 2018 Mayor Louis R. Jones called to order the CITY COUNCIL'S WORKSHOP in the City Council Conference Room, Tuesday, October 23, 2018, at 4:00 P.M. Council Members Present: Jessica P. Abbott, Robert M Dyer, Barbara M. Henley, Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, John E. Uhrin, Rosemary Wilson, and Vice Mayor James L. Wood Council Members Absent: M Benjamin Davenport—Out of town attending Hampton Roads Smart Cities Challenge 2 CITY MANAGER'S BRIEFINGS NORFOLK/VIRGINIA BEACH WATER SERVICES CONTRACT EXTENSION 4:00 P.M. David L. Hansen, City Manager,presented a video of Mayor Jones and Norfolk Mayor Kenneth C. Alexander, as they announced the Water Services Contract. Following the video, Mayor Jones welcomed Thomas M.Leahy, Deputy City Manager. Mr. Leahy expressed his appreciation to City Council for their continued support: Extending the Norfolk—Virginia Beach Water Services Contract City Council Decision Briefing October 23, 2018 Thomas M.Leahy, Deputy City Manager Here are the long-standing benefits of the Norfolk-VA Beach Water System: —11•11111•111111V- AMR The No Ik-VA Beach Water System • Lowest cost in the region, among lowest in the state • Excellent water quality, virtually drought proof • Extremely resilient: Record flood, a record drought, and an upstream coal ash spill, all without incident • Public Utilities Mission: Highest quality and most reliable water supply at lowest practical cost October 23, 2018 3 CITY MANAGER'S BRIEFINGS NORFOLK/VIRGINIA BEACH WATER . SERVICES CONTRACT EXTENSION . (Continued) Here is an overview of the water flow from Lake Gaston to Virginia Beach: er rom ours - o Tap moi • Virginia Beach pumps water from Lake Gaston to Norfolk reservoirs in Isle of Wight and Suffolk • Norfolk pumps water to its local reservoirs, treats it at MB WTP, delivers treated water to City at master meters • Virginia Beach distributes the water to its residents • Virginia Beach pays Norfolk for services provided pursuant to a Water Services Contract • Important Fact: Virginia Beach uses more water than it delivers to Norfolk from Lake Gaston 3 This diagram depicts the water flow from Lake Gaston to Norfolk where it is treated and then pumped to neighboring cities: SORRY CO. Norfolk-VA Beach Water System 15 Billion Gallons of Storage N 5 Separate Watersheds ISLE OF WIGHT CO. snN stun TREATMENT PLANT N- NORFOLK BURNT PILLS RESt-r. STERN BRANCH RESERVOIR I\ s e nw"a,i"„ a,u.on waw.+, SOUTHAMPTON \ r'`ArIM.10VII LAM CO. • IBir.Golan ol re Q WELLS It LAKE OASTpI i wk..., ••,„;:i6„,,, 0, �,p- l f ••nlfDln n �_ --�okrsy r �� "7 I �- tA1Q MCC srLHrr tAia RrSERYORI KU'S Owl''."'"'''''n''''s BLACKWATER (I .., No;Tey PUMP /�� ,.onowAT STA/ ►LM(E PRLNCEIA, ►IP[UMF UPI SWESTERN BRANCH / PUMP S'A. SUFFOLK CHESAPEAKE VIRGINIA BEACH VA I N C 4 October 23, 2018 4 CITY MANAGER'S BRIEFINGS NORFOLK/VIRGINIA BEACH WATER SERVICES CONTRACT EXTENSION (Continued) At the conception of the Lake Gaston project in 1997, Virginia Beach had the highest water rate. Now, twenty(20)years later, the City maintains the lowest rate in the state: Mor thly Residential Water Char. r for 5,000 Gallons $75 $70 $65 -- — — $60 --- — $55 — — — — $50 — -- — —— $45 — $40 —.. $35 -- — $30 — $25 – $20 'a�-��' - - $15 $10 1997 1999 2001 2003 2005 2007 2009 2011 2013 2015 2017 2019 —Chesapeake —Norfolk —Portsmouth —Suffolk SVA beach Hampton/Newport News 5 This chart depicts a state-wide water services rate comparison: uNCVA Water and Wastewater Rates Dashboard C► p t�tppr Aden E ENVIRONMENTAL Rates as Ot July 1,2017 oc, FINANCE CENSER Dashboard updated'.February 19.201E .p Associates R a.t.s Cane Yon Dws twYtks n -'-- y consumpt,en amount 5,11 Comparmn ..-. rely =Iris.: 000 gallons 668 suds he 11oa1Ny Mum ed aaane isiimmimmasaavaisiii 1.4.4 owprls frame,Y—Iwtlnh - 1/6.6 0 Comparing to MI reNlltles M survey 64 41 4144172 Of :6 e •t.• Med n Aft ordabbty .. • • • • • ...0060a.euu waetsel.,stae .. • e • • i r.a,.u.00a .16 1 fl'•o' rbani' O (+600610,XIS t,v.um..4.r.uw0,a,Mr.ne 000...4,a/16v16 taw.4.6466 04 _. October 23, 2018 5 CITY MANAGER'S BRIEFINGS NORFOLK/VIRGINIA BEACH WATER SERVICES CONTRACT EXTENSION (Continued) Here are some of the main factors that keep costs so low and stable: Wh -Are osts So Low and Stable_ - 1.1n the 1970's & 80's, City Council funded significant investments in the water transmission & distribution system that are still returning benefits today 2.City Council funded the Lake Gaston project and stood tough through the 15-year legal/regulatory gauntlet that followed 3.City Council authorized a unique partnership with Norfolk and approved the Water Services Contract The Lake Gaston project produces 60-million gallons of water each day(mgd),pumped through a 76- mile pipeline,from the North Caroline/Virginia border to the headwaters of Lake Prince: 60 MGD Viater Transfer from Lake Gaston • 76-mile pipeline - Lake Gaston starts north of the Water Transfer • \ NC/VA line A • Terminates at the headwaters of A R 0 N RGIII N 'x Lake Prince ilrq • Chesapeake is a Lake Gaston _ _ one-sixth owner and partner in b the project i e October 23, 2018 6 CITY MANAGER'S BRIEFINGS NORFOLK/VIRGINIA BEACH WATER SERVICES CONTRACT EXTENSION (Continued) Existing resources from abandoned Railroad and Dominion Power Right-of-Way provided sixty-four(64) miles of the pipeline: The Lake Gaston Project • F Pump Station is F �. attractive and noiseless 43 of 76 miles in a _ - former railroad ROW-* j>A "a F 5 of 6 major river crossings use existing railroad piers 21 of 76 miles ma Dominion Power ROWS s Here is an Overview of the VA Beach-Norfolk Water Services Contract: VA Beach-NorfolK Water Services Contract • VA Beach delivers Gaston water to Norfolk reservoirs, Norfolk provides treated water at master meters, VA Beach pays Norfolk • Unique partnership that has worked well for both Cities. Important contributor to our low and stable water rates • The hybrid system delivers water quality and system resiliency among best in the nation • Chesapeake is one-sixth owner of the Gaston project. We have delivery obligations regarding Chesapeake's water that are accomplished via Norfolk's reservoirs and the Water Services Contract October 23, 2018 7 CITY MANAGER'S BRIEFINGS NORFOLK/VIRGINIA BEACH WATER SERVICES CONTRACT EXTENSION (Continued) The next two (2)slides provide how water service rates are determined and paid: y Water S rvices Contract - How it Work j • VA Beach pays Norfolk a Rate of Return (ROI) times the Rate Base allocated to VA Beach. • Rate Base is the value (OCLD) of the Norfolk facilities used to provide service to VA Beach • VA Beach pays its pro-rata share of fixed and variable O&M expenses with no markup • Contract is based upon standard Utility Rate Making Principles. It is not subject to SCC review but it would fare well if it was • It has worked very well for both Cities for 25 years „ Cost of Service Paid to Norfolk FY2017 FY2019 $/1,000 Actual Budgeted gallons Capital Charges $12.2M $12.4M $1.10 O&M Charges $12.3M $12.8M $1.13 Total $24.5M $25.2M $2.23 • In FY2017, Rate Base Allocated to VA Beach = $162M • Water Services Contract payments to Norfolk are about half of the Public Utilities Water Budget ,1 October 23, 2018 8 CITY MANAGER'S BRIEFINGS NORFOLK/VIRGINIA BEACH WATER SERVICES CONTRACT EXTENSION (Continued) The Water Services Contract will extend to 2060, with one-year extensions thereafter: Extensio of Existing Water Services Contract • Existing Water Services Contract expires in 2030 (12 yrs) • Norfolk and VA Beach agree to extend the Water Services Contract to 2060 (30-yr extension, 42 yrs from the present) • Evergreen provision provides rolling one-year extensions after 2060, subject to 10-yr notice to terminate • $20 million lump sum payment to Norfolk (funded from the unrestricted cash in the Water and Sewer.Fund Net Assets) • Norfolk and Virginia Beach agree to a new Water Sales Agreement to address the use of Norfolk's Surplus Water 13 The new Water Sales Agreement entails the purchase of 10-mgd of Norfolk's surplus water supply: A New Water Sales Agreement • Norfolk and VA Beach agree to a new Water Sales Agreement to OP— run concurrently with the existing Water Services Contract • VA Beach purchases 10 mgd of Norfolk surplus water • Treated and delivered to VA Beach along with Gaston water pursuant to Water Services Contract • Same water rates and general terms used for Chesapeake and the WTWA (Suffolk, and Isle of Wight) • $4.8 million/yr in year-one, escalated at the CPI • Effective date: January 1, 2019 • No rate increase in FY2019, but 10-12% increase in FY2020 74 October 23, 2018 9 CITY MANAGER'S BRIEFINGS NORFOLK/VIRGINIA BEACH WATER SERVICES CONTRACT EXTENSION (Continued) Here is a comparison chart of Water Contract Payments w/10-mgd Purchase: Wat r Contract Payments / 10 mgd Purchase 35,000,000 30,000,000Existing Water _ Services Contract 25,000,000 — — — Payments (1999- 20,000,000 - 2017) 15,000,000 With a 10 MGD Water Purchase 10,000,000 5,000,000 With 10 MGD Water Purchase CPI- 0 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 Adjusted —Actual —W/10mgd Purchase — CPI-Adjusted 15 Water rates will be adjusted in FY 2020, with an estimated increase expected to be approximately$2.60 per month,per household: Rate Impacts of 10 mgd Water Purc Water _ $/1,000 Revenues gallons Existing Public Utilities $54.3M $4.41 Water Revenues Annual Cost to Purchase $ 4.8M $0.44 10 mgd Required Public Utilities Water Revenues $59.1M $4.85 No need to adjust water rates in FY2019, but a rate increase of 10-12% would be required in FY2020. This would add about $2.60 per month to the typical water bill based upon 5,000 gallons of consumption. 16 October 23, 2018 10 CITY MANAGER'S BRIEFINGS NORFOLK/VIRGINIA BEACH WATER SERVICES CONTRACT EXTENSION (Continued) Here are the Conclusions and Recommendations: Conc sons and Recommendatio s • VA Beach's water partnership with Norfolk has worked very well for both Cities. The hybrid water system has resulted in low and stable water costs, outstanding water quality, and exceptional system resiliency and reliability • Purchasing 10 mgd of surplus water will require a 10-12% rate increase in FY2020 but it would address VA Beach's use of Norfolk's surplus water • The combined cost of the two agreements is greater than what VA Beach has paid previously. However, the total expenditure stream for the two agreements will still have low inflationary characteristics, and the requisite services provided will still be an exceptional value to VA Beach • Execution of the Water Sales Agreement and the amendment to the Water Services Contract is recommended 17 Questions? 18 Mayor Jones expressed his appreciation to Mr. Leahy for the presentation. October 23, 2018 11 CITY MANAGER'S BRIEFINGS DISPARITY STUDY: THE WAY FORWARD 4:34 P.M. Mayor Jones welcomed Taylor Adams, Operation Administrator—Finance. Mr.Adams expressed his appreciation to City Council for their continued support: Disparity Study--A Way Forward Taylor V.Adams Finance Operations Administrato' October 23,201 F_ The expenditures to Minority-Owned Businesses, which does not include Women-Owned Businesses, experienced the 4`h consecutive year of growth and the 3rd highest growth to date: FY18 Expenditures Expenditures to Minority-Owned Businesses: $15.8 M Non-CIP (goods and services) $ 7.9 M CIP (construction/large projects) $23.7 M Total to minority-owned businesses Expenditures to minority, woman, and service- disabled veteran-owned businesses: $57.6 M October 23, 2018 12 CITY MANAGER'S BRIEFINGS DISPARITY STUDY: THE WAY FORWARD (Continued) Disparity Study Notes The next two (2)slides show the data from the Disparity Study for Woman and Minority Award vs Availability findings, including data for white woman: W/M Award vs Availability W/M Award Potential Availability Asian Amer $66.3 M(5.6%) Asian Amer $9.4 M(0.8%) Black Amer $53.0 M(4.5%) Black Amer $95.3 M(8.1%) Hispanic Amer $6.3 M(0.5%) Hispanic Amer $31.8 M(2.7%) Native Amer $0.23 M(0.0%) Native Amer $4.7 M(0.4%) White Woman $95.9 M(8.2%) White Woman $155.3 M(13.2%) TOTAL $221.8 M(18.9%) TOTAL $296.5 M(25.2%) October 23, 2018 13 CITY MANAGER'S BRIEFINGS DISPARITY STUDY: THE WAY FORWARD (Continued) W/M Award vs Availability (cont.) $221.8 M -$296.5 M (18.9%) (25.2%) $1.2 B $1.2B contracting contracting W/M Potential Contracting Availability The next two (2)slides show the results for only Minority Awards vs. Availability showing the City Council's goal of providing 10%of contracting money to minority owned businesses was met: Minority Award vs Availability Minority Contracting Potential Availability Asian Amer $66.3 M(5.6%) Asian Amer $9.4 M(0.8%) Black Amer $53.0 M(4.5%) Black Amer $95.3 M(8.1%) Hispanic Amer $6.3 M(0.5%) Hispanic Amer $31.8 M(2.7%) Native Amer $0.23 M(0.0%) Native Amer $4.7 M(0.4%) TOTAL $125.9 M(10.7%) TOTAL $141.2 M(12.0%) October 23, 2018 14 CITY MANAGER'S BRIEFINGS DISPARITY STUDY: THE WAY FORWARD (Continued) W/M Award Vs Availability (cont.) $125.9 M $141.2 M (101%) (12.04%) $1.2 B $1.2 B contracting contracting Minority Potential Contracting Availability The Disparity Index provided a "Program Shift"on how contracts will be awarded in the future to reduce disparity and increase utilization: Program Shift Dollars received — Disparity Dollars Index available .80 or less = substantial underutilization October 23, 2018 15 CITY MANAGER'S BRIEFINGS DISPARITY STUDY: THE WAY FORWARD (Continued) The study showed a disparity index of.75 with .80 being the acceptable index. The gap between .75 and .80 was$15.4-Million, or$3.8-Million annually. Meeting the.80 acceptable index is attainable and can be achieved by adjusting contracts awarded to minorities from 10%to 12%: Results *Disparity Index Gap = $15.4 M over lownd75ex 5 years (S3.08 M/yr) 0.80 Index Here are the Conclusions: Conclusions/What We Learned • Achieved established 10% goal for minority participation in City contracting awards • Appropriate goal for study period was 12% • City reporting will change • Utilization Ratios instead of Global Percentages • Goals built around availability • More granular measures October 23, 2018 16 CITY MANAGER'S BRIEFINGS DISPARITY STUDY: THE WAY FORWARD (Continued) The Disparity Study final report with recommendations has not been received; however, the Finance Department has identified initial improvements: Looking Forward • Continue to unbundle large contracts • Small business set aside — Sheltered Bidding • Race/gender conscious goals — project specific goal setting • Use data to determine right goal — 5 year rolling average • New ERP This chart shows the results of other disparity studies conducted in the region noting that different companies performed these studies: Other Jurisdictions Jurisdiction Year %Total MANSE UT MBE Total of M/WBE Dollars Dollars Dollars Study Spend Spent Spent Spent Commonwealth 2004 1.27% of Virginia City of Hampton 2014 11.37% 28,408,268 45 9,741,170 249.803,182 and Schools City of 2015 4.61% 3,985,381 18 3.296.340 86,479,544 Portsmouth Portsmouth 2011 0.03% 3,929,764 10 1,342.064 155,010,490 Public Schools Mayor Jones expressed his appreciation to Mr. Adams for the presentation. October 23, 2018 17 CITY MANAGER'S BRIEFINGS LIBRARIES AS TECHNOLOGY HUBS 5:17P.M. Mayor Jones welcomed Eva Poole, Director—Libraries. Mrs. Poole expressed her appreciation to City Council for their continued support: LIBRARIES AS TECHNOLOGY HUBS Eva Poole, Director of Libraries Tuesday, October 23, 2018 �(LBRARI Virginia Beach Public Libraries (VBPL) remains a traditional resource for books but also provides technology in a variety of ways to become technology hubs: t IIML—I Lti,,' . ' I t .;1114'‘ d •Booka s, Movie' s, - , ;' Magazines& Music usicI { t. t � • ( . ` •Computer, Internet & +' , frx Wi-Fi Access • •Meeting Spaces , �r } ~#4LIBRARY October 23, 2018 18 CITY MANAGER'S BRIEFINGS LIBRARIES AS TECHNOLOGY HUBS (Continued) Citizens can check-out up to two (2) Take Home Tech devices for up to three(3)weeks: - TAKE HOME TECH ,cLBRA• Roku Streaming Devices are preloaded with movies, TV shows and library resources for customers to access from home: a • • Roku IP ®, 49 0 5,,6 G. 4.�, ' 6 9 IN IP-4m mriar Alik October 23, 2018 19 CITY MANAGER'S BRIEFINGS LIBRARIES AS TECHNOLOGY HUBS (Continued) Sphero is a ball robot partnered with an iPad App. This provides basic tutorials for pre-teens to learn about coding and programming the robot's lights, sounds and movements: \ ! .. I 011Lilir /-4 °IL idillibialAL ..� tea..{• ,�`i ..,., 0. fi .. � A r i The Code-a-pillar teaches preschoolers to program the toy to go in different directions. Each segment represents a different piece of"code"—go straight, turn left, turn right and play a sound: G- . ite filk Code-a-pillar * 1 — Aam v 010. 11% October 23, 2018 20 CITY MANAGER'S BRIEFINGS LIBRARIES AS TECHNOLOGY HUBS (Continued) Playaway View is a handheld, animated picture book that allows children to watch videos created from classic storybooks using the original illustrations and text: 1: .; ,... plop. a . , ,.. - i.,... e,, i liViin �_ PLAYAWAY =x. C tW'*. .yam ... ., • ...- .�... ..RIR.. —,irR - .. II VBPL now offer wireless hotspots for those who do not have Internet access at home: as o 50B --1 i▪isrs� 3c B iaggi. s W i J *.47,., _1/4.„ ,, ,,,., , v.:„. .,.. .... .. C T LIBRARY October 23, 2018 —T 21 CITY MANAGER'S BRIEFINGS LIBRARIES AS TECHNOLOGY HUBS (Continued) Back Bay Amateur Astronomers donated two (2) telescopes that can be checked out with star maps and informational sheets included to enable families to look at the stars from home: IIISE•. t1l I \ e \< i -, 4-4- , 464(t) :.- Telescopes L At VBPL offers technology that can be checked-out with a library card to be used within the library: STAY & PLAY ,CLIBRARY October 23, 2018 22 CITY MANAGER'S BRIEFINGS LIBRARIES AS TECHNOLOGY HUBS (Continued) Osmo is an award-winning, educational gaming system designed for iPads. Players use physical objects, some as simple as a pencil and paper, to interact with games on the iPad screen designed to encourage a hands on learning and collaboration that goes beyond the screen: fir ©,r: 011111= ,- ":C3 41,t"t ' - 4µ 1 r as Oso Os o Os 0 - - Abigail O o mss" :, 11411.° �_ �` • . ss - t 1 VBPL uses educational coding toys to introduce basic coding concepts to children, based on the ages of the program audience: LIBRARY PROGRAMS cBRARV October 23, 2018 23 CITY MANAGER'S BRIEFINGS LIBRARIES AS TECHNOLOGY HUBS (Continued) Cubetto is a programmable robot for young children funded by a grant from the Virginia Beach Library Foundation. Children use stories, colorful maps, a control board and blocks to program the robot in a specific order so Cubetto reaches a certain destination on the map: .1/4., op _lita,... asillititilleamisiw • d .ti_ is s ..,- •Non..---. .-..- tCubetto e. •' �' . `_ - ` w jii Dash and Dot are programmable robots for ages five (5) and up that are programmed using an App. The App progresses from a basic introduction to a visual block programming language to introduce more advanced coding conditionals and loops concepts: mow V" \ \� A Dash & Dot 00/ IN TM • r 7 • ' IIIt�yY �r € October 23, 2018 24 CITY MANAGER'S BRIEFINGS LIBRARIES AS TECHNOLOGY HUBS (Continued) Ozobot is another programmable robot for children ages eight(8)and up using color to code. Sensors on the robot detect both color and combinations of color. Different two-or three-color codes serve as different commands for Ozobot, such as "go fast, " "turn right"or "turn around." Children use black, red, green and blue markers to draw a path or maze for Ozobot to complete: 2. .-f _, , , i,44 d ___ ___....",,,, .... , ,_ ,- 0 ........ ......_ — . , \\„--..;-..„-,- , . . ,_±,t, Ozobot MI Opteit AIIIIIIImalk 44, The Sphero Code Club is an after school outreach program for teens which uses the Sphero ball robots to inspire computer science through coding and robotics as hobbies and potential career paths. The program launched at Green Run in early 2017 and moved to Virginia Beach and Bayside middle schools last school year: -4 -4100P- ..moi► ..�. �� ,\ :..► .6.01111111... -.. -....111116' L ALLc.N�C C____,.,1-7- , ._ Sphero ‘i6- \ I 6- • . Code iCode Club . . , '" -r : _ 4, . ...- ,.,,, , _, t . _ . 71 4 II" ia October 23, 2018 25 CITY MANAGER'S BRIEFINGS LIBRARIES AS TECHNOLOGY HUBS (Continued) AVAILABLE TECHNOLOGY The Central and TCC/City Joint-Use Library locations have offered 3-D printing services since 2015. This summer 3-D printers were added at the Bayside and Great Neck Libraries: tiffir Asn 3D Printing 3 ._ 1 } October 23, 2018 26 CITY MANAGER'S BRIEFINGS LIBRARIES AS TECHNOLOGY HUBS (Continued) VBPL received a grant from the Friends of the Virginia Beach Public Library last year to replace aging children's computers with ipads loaded with educational Apps for preschoolers. In addition, through the Library Foundation, a$10,000 grant from Cox Communications provided ipads with educational Apps for children from grades K-3: 1 €_. S`' • iPads t jiv/ 464 ,..41111& Self-check-out stations have been updated to allow customers to select from twenty(20)different languages to check out materials,pay fines and fees, renew their items, or view items on hold: titol Self-Check • 20 October 23, 2018 27 CITY MANAGER'S BRIEFINGS LIBRARIES AS TECHNOLOGY HUBS (Continued) Starting November 5`h wireless printing with faxing capabilities will be available for public printers: Printergam g Select Docununt • SW Pure cant NuiraMeee Fie or UK taw ear . P/ Orad erne ear ram e.cm porn:meter ties buten bean c.nwrier ne document.wan benl. SW wMwD.De aawe waeb row or Yeamp twat to UdL as Co.www rue .rmsam r.leg *page***tad wee*prier 160 Yee Pet Pet Use en SO,* awntr go**at as POP ln•n Wireless ° ICI Printing tet netmxx.wo.ec«arasCCIKKAV Preen,WI. • --vim W COMING SOON CLIBRARY October 23, 2018 28 CITY MANAGER'S BRIEFINGS LIBRARIES AS TECHNOLOGY HUBS (Continued) The technology services team includes an emerging technologies librarian who monitors technology trends: •Emerging Technologi like _ •Staff Training ,` •Technology Trends op. 1111' CH PUBt If LIBRARY The Early Learning Outreach provides early literacy story time programming to children and caregivers on the road to local preschools and military bases. Funding from the Virginia Beach Library Foundation will add a fully-customized Cargo van equipped with a mobile laptop lab and other tech-specific services: Af itatigit ♦ ELO Vehicle Affil .:010-i ': t: -,,;!ice vtmu.urtnrd San FamwooWk bri-- October 23, 2018 29 CITY MANAGER'S BRIEFINGS LIBRARIES AS TECHNOLOGY HUBS (Continued) QUESTIONS? VIRGINIA PEACH 4UB C U BRARY Mayor Jones expressed his appreciation to Mrs. Poole for the presentation. October 23, 2018 30 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS 5:29 P.M. Mayor Jones welcomed Jimmy McNamara, City Planner and William Landfair, Planning Evaluation Coordinator. Mr. McNamara expressed his appreciation to City Council for their continued support: f;ry, Virginia Beach 410 Planning Items November 13th & 20th City Council Meetings There are six(6)Planning Items scheduled for November 13`x': SUMMARY — November 13th 6 Planning items scheduled for City Council's consideration 1. Bishard Homes,LLC—Lynnhaven District • Subdivision Variance(Section 4.4(b)) 2. Tonya Mitchell—Rose Hall District • Conditional Use Permit(Family Day-Care Home) .:! °'�' 3. Kirbor,LLC—Princess Anne District ''• • Subdivision Variance(Section 4.4(b)) n-nn.val• Rose Beach Rau 4. FWM Residential Rental Properties,LLC—Beach • — District • Subdivision Variance(Section 4.4(b)) '- . 5. Dam Neck Properties,LLC—Princess Anne District • Modification of Conditions(Bulk Storage Verdi • Modification of Proffers �inscn.A 6. 27 X Street Garage,LIC—Beach District . • Alternative Compliance may, October 23, 2018 31 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Bishard Homes, LLC Agenda Item Council District Lynnhaven Location 1416 Mill Dam Road Li to Subdivision Variance(Section 4.4(b)of the Subdivision Regulations) Staff recommends Approval Planning Commission voted 9-0 to recommend Approval Existing Layout Proposed Layout Bishard Homes,LLC « t•'g ,,. - I a LotB til1_1 . ' r:,'. i E LotA , :;,.1:---;-----",,1?)::•.-5 ' , . t,ttt, CM MRIWm Road Mill Dam Road • Existing 22,100 square-foot lot legally non-conforming,deficient in lot width(90 feet required) • Proposing to subdivide site into two lots: Proposed Lot A-lot width deficiency(Subdivision Variance required) Proposed Lot S-meets all dimensional requirements(no variance required) October 23, 2018 32 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Tonya Mitchell Agenda Item Council District Rose Hall Location 1501 Three Gait Trail 2 ,. lit, l A. ,� ,., ,,,,,A, ,10\.„,,. \\-, .7.\ :,,,,,, , IP, .. , \. Ili 404i, , Apb Conditional Use Permit(Family Day-Care Home) Staff recommends Approval Planning Commission voted 9-0 to recommend Approval Tonya Mitchell Li _ I lit 4 i ■ l • Care for up to 12 children • Enclosed back yard for children to play • Typical hours of operation between 6:00 a.m.to 6:00 p.m., Monday through Friday October 23, 2018 33 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Kirbor, LLC Agenda Item Council District Princess Anne Location 3716 West Neck Road 3 ,, . , . . Y,-,. ..,____ ,....,,,,,s,„'fr' t •. AG-1' . : rv ,:t-„, „,.../F, -Z- h tovr_;� • Iii't'tta ,;�,- !. ; AG Subdivision Variance(Section 4.4(b)of the Subdivision Regulations) Staff recommends Approval Planning Commission voted 9-0 to recommend Approval Kirbor,LLC I i I, , r' ' t{I. 14 t 1MJ1 AM '"' ' `k ' j111' _�� C x....... 11.111111111IM i r' 1 q. 11 • Site created by deed in 1956;no plat ?'j; recorded ' •a1, •.•visi, • Deficient in both lot width(150 feet MOW 11( required)&lot area(43,560 square feet required) " • Demolishing dilapidated single-family dwelling&replace with a new single-family dwelling October 23, 2018 34 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) FWM Residential Rental Properties, LLC Agenda Item Council District Beach Location 425 Old Great Neck Road 4 , 4 %% 8-2 .^ s / Q "T t #�,•y i+Y�" • :.i �nl - 1.18 r I 4 AAc/ ` `q Subdivision Variance(Section 4.4(b)of the Subdivision Regulations) Staff recommends Approval Planning Commission voted 9-0 to recommend Approval FWM Residential Rental Properties,LLC gI i_Ial r1!!!!!1:7-', Existing Layout Proposed Layout - �"� `I..:18 •c..:'. • Proposing to subdivide the two-lot,1.50-acre site into four lots • Proposed Lots 1,2&3 meet all dimensional requirements • Proposed Lot 4 deficient in lot width(80 feet required,40.69 feet proposed) October 23, 2018 35 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Dam Neck Storage Partners, LLC Agenda Item Council District Princess Anne Location Southeast Corner of Harpers Road&Dam Neck Road 5 Wall .„,.„,---,.. , :::.'''..-- : ofBP,- _- ‘11111,1V4‘.06.. : .-'d.if AO-1 et irk Q �\�1 , `< a / kt U9�ep2� Modification of Proffers&Modification of Conditions(Bulk Storage Yard) Staff recommends Approval Planning Commission voted 9-0 to recommend Approval Dam Neck Storage Partners,LLC Road �(y� _ a,,,IMOIMOw ' _ ... Y f .. ..� 7•:,.. `�.1. Ste'.. — ,..1,---......-... Away.S.LOwaq Vat �;{%"_.. a ,:::::.--:-:- \ r.- : • Previously approved for a Bulk Storage Yard in 2015 w..w�..� , ,, o • 3 changes proposed: Ise +N, , L o Alternative ingress/egress along Dam Neck ---c.._. �"o G I o! Road 5 ' 1 11 o i _ o Modify maximum height limit of shipping yz'�- -& containers from 6 feet to 10 feet o Allow operation of internal generators October 23, 2018 36 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) 27 Y Street Garage, LLC Agenda Item Council District Beach Location 2613,2701,&2705 Atlantic Ave,203 27th Street&2701 Pacific Ave 6 ''r ' 41 itr� f i y S. ••k Y 888 /-. p R Alternative Compliance Staff recommends Approval Planning Commission voted 7-0,with 2 abstentions,to recommend Approval 27 34 Street Garage,LLC . ■ ■ ■•u- ..■ rrr : i: ` 4 ` ■ G; I.■ 11111 r or :,..„....„. ,,, . .1 is _ ' . Li.41111*4% gli Wrr�' • Site defined as existing Hyatt House Hotel,Oceans 27 Restaurant& C • S .--'-= - 4- "ir i two surface parking lots "in�j •g�. �� s.ia,U �. " ! • Proposing.17-story building with 266 apartment units,a restaurant& Fri retail space on oceanfrontparcel;a seven-storyparkingstructure MUM' t.:7 In ".c P illi.�•. eV with ground-floor commercial on separate lot west of Atlantic Ave ��i�iEiC�i1�L�rl�� � ■. n • 27'"Street Connector Park to be improved as a shared-use area with l g' `-:I'-_-'.-' ' 1E1-..1 a pavers,landscaping,and pedestrian lighting October 23, 2018 37 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) There are seven (7)Planning Items scheduled for November 20th: SUMMARY — November 20th 7 Planning items scheduled for City Council's consideration 1. 1625 General Booth Blvd,LLC—Princess Anne District • Conditional Use Permit(Car Wash) 2. Roy E.&ivy C.Caskey—Bayside District• Conditional Use Permit(Residential Kennel) r 3. BMVS,LLC—Rose Hall District i • Conditional Use Permit(Bulk Storage yard) I �- Aengeae yam^r Bosch 4. SectorSite,LLC—Rose Hall District - • Conditional Use Permit(Communication Tower) SaW 5. Larae Tucker—Beach District "c.so.'d"• • Conditional Use Permit(Automobile Service Station) 6. City of Virginia Beach r�• An Ordinance to amend the Zoning Ordinance pertaining to the definition of Dwelling,Attached/Townhouse Pnncma Anro 7. City of Virginia Beach • An Ordinance to amend the Zoning Ordinance pertaining to Single-family / / Dimensional Requirements r / 1625 General Booth Blvd, LLC Agenda Item Council District Princess Anne Location 1625 General Booth Boulevard / ,' h1 i ap 'e. • ei . e � :. Conditional Use Permit(Car Wash Facility) Staff recommends Approval Planning Commission voted 9-0 to recommend Approval October 23, 2018 38 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) 1625 General Booth Blvd,LLC t — r# PA* .i Iritril 1 t ll `` 'i» • Both automated&self-service car wash • 21 vacuum spaces � .—^ ;�Y_s . • No parking between building&General Booth Boulevard • Adding 15-foot Category IV screening adjacent to residential • Maintaining existing plants along General Booth Boulevard Roy E. & Ivy C. Caskey Agenda Item Council District Bayside location 133 S.Kellam Road 2 • v-- r r ,'- t •�`,. 4`4 i 1 taiirr V .• «�` yr 417 . . .,.'';y% • ,, c A .... *\ ars \ Conditional Use Permit(Residential Kennel} Staff recommends Approval Planning Commission voted 9-0 to recommend Approval October 23, 2018 39 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Roy E.&Ivy C.Caskey IP •a tr • 9 companion Jack Russell Terriers have been on the site for two years • Remain inside for the majority of the time • No outdoor kennels on the site • No breeding or selling of dogs from the home BMVS, LLC Agenda Item Council District Rose Hall Location 2542 Horse Pasture Road 3 • ki / Conditional Use Permit(Bulk Storage Yard) Staff recommends Approval Planning Commission voted 9-0 to recommend Approval October 23, 2018 40 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) BMVS,LLC • il ' I • Proposing Bulk Storage Yard in conjunction with wholesale granite j operation ` ---. • New plants proposed along Horse Pasture Road rather than w.v •1 •� Category VI screening • Indoor storage of materials not possible due to existing tenant occupying a portion of the building SectorSite, LLC Agenda Item Council District Rose Hall Location 3386 Holland Road 4 • •r �u �.+►i( ,, w •�.r t sy • j111414� • Conditional Use Permit(Communication Tower) Staff recommends Approval Planning Commission voted 9-0 to recommend Approval October 23, 2018 41 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) SectorSite,LLC LOME*AM. 1 ".� y f -tom: • Proposing a 125-foot tall monopole communications tower ,ffik u i • To be located within the wooded area of the site ` '- I • Determination of No Hazard to Air Navigation received from the Federal Aviation Administration Larae Tucker Agenda Item Council District Beach Location Portion of 1093 Laskin Road 5 1 1 .. . - „,_ ,-.7 ..--' -4 >, : - - , , y ,:,- , Vii,, G *'‘I),..1\",.• •• N: wL+q• W k 1 Conditional Use Permit(Automobile Service Station) Staff recommends Approval Planning Commission voted 8-0,with one abstention to recommend Approval October 23, 2018 42 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Larae Tucker — • WM 1,1 • Subject site to be subdivided&developed with a 3,000 square-foot convenience store with 12 fueling pumps - 10 • Located in Resort SGA •�.i Coastal design&pedestrian safety improvements proposed City of Virginia Beach Agenda Item 6 An Ordinance to Amend Section 111 of the City Zoning Ordinance pertaining to the Definition of Dwelling,Attached/Townhouses Staff recommends Approval Planning Commission voted 9-0 to recommend Approval October 23, 2018 43 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) City of Virginia Beach Agenda Item 7 An Ordinance to Amend Section 402(a)of the City Zoning Ordinance pertaining to Single-Family Dimensional Requirements Staff recommends Approval Planning Commission voted 9-0 to recommend Approval Mayor Jones expressed his appreciation to Mr. McNamara and Mr. Landfair for the presentation. • October 23, 2018 44 ADD ON Dave L. Hansen - City Manager provided City Council with a copy of the 13`h Edition of the Hampton Roads Regional Benchmarking Study to review prior to the 5-Year Forecast Joint Meeting scheduled in November. The HRPDC economist will also attend the meeting to provide regional updates. The City Manager, Dave Hansen, requested Council Members review the report and provide any chart and/or additional information they would like included for the Joint Meeting. October 23, 2018 45 ADD ON Mr. Hansen also provided an update on the cleanup efforts from Tropical Storm Michael. Currently, Waste Management is working overtime to pick up an enormous amount of storm debris along waste pick-up routes. The department is about 50%complete with the Tuesday and Wednesday routes taking seven (7)days to clear. Mr. Hansen presented a short video of the work Waste Management has been doing. Council Lady Henley wanted to confirm with the intensity of recent storms in the area, that City buildings and structures are being built to Category II Hurricane standard. October 23, 2018 46 ADJOURNMENT Mayor Louis R.Jones DECLARED the City Council Workshop ADJOURNED at 6:00 P.M. AIM Tern . Chelius Chief Deputy City Clerk manda 'a •s, MIvIC City Clerk City of Virginia Beach Virginia October 23, 2018