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HomeMy WebLinkAboutJUNE 25, 2019 WORKSHOP MINUTES ttun moil w 'G1 .f-, ` 2� x \,..ios ;:+7'4444,...44.44,1V f _ -: 1 �9qf p„ _ gj 96 OF OUR NAO VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia June 25, 2019 Mayor Robert M. Dyer called to order the CITY MANAGER'S BRIEFINGS in in the City Council Conference Room, Tuesday,June 25, 2019, at 4:00 P.M Council Members Present: Jessica P.Abbott,Michael F. Berlucchi,Mayor Robert M Dyer, Barbara M. Henley, Louis R.Jones,Aaron R. Rouse,Guy K Tower, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: John D.Moss Work Out of Town Rosemary Wilson Family Vacation 2 CITY MANAGER'S BRIEFINGS QUARTERLY FLOOD CONTROL PROJECTS UPDATE 4:00 P.M. Mayor Dyer welcomed Toni Alger, Stormwater Engineering Center Administrator—Public Works. Ms. Alger expressed her appreciation to City Council for their continued support and distributed a copy of today's presentation, which is attached hereto and made a part of this record. 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I 4 ., Vi 4, I 1 Iv .,' , t(.4 Ai• , i r r r r t, k t ) * ' '1 % ,fr..- ''g ) I ) . , 41t t „It 4 ' '' '' .',' ',„ #,„ # _ - , ),# Ili t P' l'. t'.. , ,t1 ' ) t+ e v- 4 ' A ' • v I ,'1 , ' - i 4 4 . 4.1i4 i -• ,, , : ft ,, 4 it ' clk f w 14.1 .i* , j• r ' P if *4;' f 4 = - % 4, n f at, 1 4,, , ; " i t . 1W--z . 4A , '. e, ,, • #0-4 e ,,.. ,.," i‘ S.- ',• . , ‘ 11, ' 4 • t. i 1.1t * V ,' . , , t , A.<.. . : N . r i ' •, et 4. 3 CITY MANAGER'S BRIEFINGS GLOBALLY INSPIRED GATHERINGS(VB GIGs) 4:45 P.M. Mayor Dyer welcomed Emily Labows,Director—Cultural Affairs. Ms.Labows expressed her appreciation to City Council for their continued support and introduced Hillary Plate, Cultural Programing and Grants Coordinator—Office of Cultural Affairs: U . 11 ■ E IN amp -410 VBGIGS globally Inspired gatherings 'BCu LT U R A L 2019 Pilot Season Overview &V.: 7r: PROGRAMMING Informational Briefing to City Council c�had nrrai� 6.25.19 Hillary Plate 1111 Cultural Programming&Grants Coordinator ® U Department of Cultural Affairs E Here is the Arts Plan 2030 Key Take-Away: Arts Plan 2030 Key Take-Away Citizens desire more culturally diverse artistic programming in Virginia Beach and called for minimizing common barriers to attendance. June 25, 2019 4 CITY MANAGER'S BRIEFINGS GLOBALLY INSPIRED GATHERINGS(VB GIGs) (Continued) The next three (3)slides provide an overview for Globally Inspired Gatherings (GIGS): VB GIGS helps build a City of YES Diverse Creates experiences to foster learning about global cultures Encourages broader view our city's cultural make-up Provides visibility for community collaborating organizations Opens the door to working with other cultural centers Expands artist network and visibility of VB within artist circles Accessible/Inclusive Removes socio-economic barriers to engaging in the arts Engages neighborhoods at comfortable and casual locations Creates opportunities for promotion of arts events across the city VB GIGs are Globally Inspired Gatherings • Free and low-cost • Featuring World-Class touring artists • Culturally-connected • Traditional and innovative performances • Casual and convenient at neighborhood venues • Curated specifically for a more inclusive experience • A variety of performance formats encourage participation June 25, 2019 5 CITY MANAGER'S BRIEFINGS GLOBALLY INSPIRED GATHERINGS(VB GIGs) (Continued) World-Class Artists Crafting Shared Experiences in Relaxed Settings 1111111111111111111= MIN=M111111111111i, MN Destination Date Nights Passport Picnics • Affordable • Free • Free • Intimate Spaces • Libraries • Parks • Special Venues • Larger Groups • Very large groups • Interactive • Multi-generational • Multi-generational • Culture via • Performance& • Connective performance&food moderated picnicking discussion • Culturally inspired food trucks • Partner tents The next four (4) slides provide an overview of scheduled GIGs. On June 28th, Fiesta Fandango will be held at the Zeiders American Dream Theater: Zeiders American Dream Theater Curatorial Partner June 28 @ 6pm, Tickets only $15.00 Celebrate Mexico Now Festival, NYC i,.n...EsTAr -WITH R \t!I LARO.C.H.0 FANDANGO , IIYe music = I , culinary samplings r. V , � dance instruction {. , . " '' 1 f; j }7l. cash bar iti'` June 25, 2019 6 CITY MANAGER'S BRIEFINGS GLOBALLY INSPIRED GATHERINGS(VB GIGs) (Continued) On July 13`", Race: Let's Talk About It, will be held at the Virginia Beach Joint-Use Library: City of Virginia Beach Joint-Use Library Community Partners July 13 @ 2pm, FREE African American Cultural Center iils FREE EVENT - ice Wh�� Mosaic Steel MEo,. ,e{ 1.:'w• © Tidewater African RACELet's Talk '!, . " Alliance About It .T . AFRICAN AFRICAN DIASPORA IN AMERICA Virginia Beach ewe r^ -,Jr; Public Libraries ....ts-d,g ,:..vi . 2 .,. , , , WNRO +r (1'7,:1M44 Zeiders American Dream Theater On August 10`", Pan Asian Chamber Jazz Ensemble will be held at Mount Trashmore Amphitheater: Mount Trashmore Amphitheater Community Partners August 10 @ 12:30pm, FREE Rain Date August 11 Virginia Beach Parks & Recreation PANiAIAivagoiRpiS N (` New Jazz � �+� ;� Works Grant/ CHAMBER JAll ENSEMBLE �' . • ..� The Doris Duke Foundation E } a �� '`' '' FREE EVENT ' i` 1 a sl- '"� LIVE MUSIC r FOOD TRUCKS 7 i I FAMILY FRIENDLY r 3 June 25, 2019 7 CITY MANAGER'S BRIEFINGS GLOBALLY INSPIRED GATHERINGS(VB GIGs) (Continued) On September 7th, Ologunde Afro-Brazilian Music, Dance&Martial Arts will be held at Williams Farms Park: Williams Farm Park Community Partners September 7 @ 12:30pm, FREE Rain Date September8 Virginia Beach Parks & Recreation 01,00UNPE African American Ra—BRAilisAN Mus�G, p� G r-AM R IARTCultural Center AF F� A TAl FREE EVENT Tidewater African Alliance LIVE MUSIC QpSSQ‘1FOOD TRUCKS .FAMILY FUN VBGIGS «B►ur■� I. . GATHERINGS■- http.//www.v bK igs.co m Promotional Video Mayor Dyer expressed his appreciation to Ms. Plate for the presentation. June 25, 2019 8 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT 5:00 P.M. Mayor Dyer welcomed Alice Kelly, Interim Director—Finance. Ms. Kelly expressed her appreciation to City Council for their continued support: FY 2.019 Interim Financial Statements through May 31, 2019 lune 25.2019 Alice Kelly—Interim Director of FinanceBrfA if Finance Here is the FY 2019 YTD General Fund Revenues and Expenditures Comparison: FY 2019 YTD General Fund Revenues and Expenditures Comparison 100% ACTUAL REVENUES YTD=S907.4 M as.t,.. ACTUAL EXPENDITURES YTD=51,112.6 M :2% 80% 03.0% 1% % 701% 00.1% 74.9% 623.4., 67.0% 58.2% 73 no°." $47.' 61.7% 553% 4.9% 49.1% 55.3% 57.8% t 42.3% 453% 49.1% 45.4% 45.0% ao 278, 36.0% 973 32.5% 89% 20.1 i 202 ,./ 111% 125".,. 8.41613.5% 4.5% 1.3% nth i Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun I --%of Pt20195rp Budget—m—B<p Trend t%of re 2019 Rev Budget--Ro.Trtnd June 25, 2019 9 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT (Continued) Here is the FY 2019 General Fund Revenue Through May 31, 2019: FY 2019 General Fund Revenue Through May 31, 2019 BUDGETED REVENUES YTD=$1,162.8M ACTUAL REVENUES YTD=$907.4M Federal Commonwealth Government $94.1 $20.3 Other Revenues Unrealized $74.8 $255.4 41.8% } k Transfers 01bHd=� $113 Real Estate Personal Taxes Property $451.4 Taxes $57.5 $amount:m mnrmns Here is the FY 2019 General Fund Expenditures Through May 31, 2019: FY 2019 General Fund Expenditures Through May 31, 2019 BUDGETED EXPENDITURES YTD=$1,234.2M ACTUAL EXPENDITURES YTD=$1,112.6M Transfers to Other --' Unencumbered Capital Projects Funds$37.9 $121.6 9.9% $60.5 Debt Service $52.5 Operating $180.4 School S $429.5 Personnel $351.8 $amounts in millions June 25, 2019 10 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT (Continued) Here are the Trustee Tax Revenues. Compared to May 2018, Hotel Taxes increased 20.1% Meal Tax increased 6.7%and Amusement Tax increased 35.3%: Trustee Tax Revenues (May collections represent April Sales) MAY FY2018 FY2019 %CHANGE Hotel Tax $2.1 M $2.6 M 20.1% Meal Tax $5.4 M $5.8 M 6.7% Amusement Tax $448 k $606 k 35.3% YTD FY2018 FY2019 %CHANGE Hotel Tax $32.3 M $33.6 M 4.0% Meal Tax $60.2 M $62.9 M 4.5% Amusement Tax $5.7 M $6.4 M 10.8% Note:April Sales Tax to be recorded in June Here are the Projected FY 2019 General Fund Revenues: Projected FY 2019 General Fund Revenues General Fund Total Revenue projected to exceed budget Revenues expected to exceed budget: - Real Estate Tax - Personal Property Tax - Telecommunications Tax - Other Local Revenues Revenue expected to be under budget but exceed prior years: - General Sales Tax - Restaurant Meal Tax - Utility Tax June 25, 2019 11 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT (Continued) Here is the Projected FY 2019 General Fund Balance: Projected FY 2019 General Fund Balance Unassigned GF Fund Balance Projected-$123.2M 9-11% Here are the Next Steps: Next Steps Bond Sale ........ ...............................: FY 2019 Closeout August15, 2019 .o._ JI Le lir. 1Tr.t4T*$• esentation October 7, 2019 (tentative) 7iT1•r . Tom• ' December 11, 2019 (tentative) Mayor Dyer expressed his appreciation to Ms. Kelly for the presentation. June 25, 2019 12 CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS 5:06 P.M. Mayor Dyer welcomed William Landfair, Planning Evaluation Coordinator. Mr. Landfair expressed his appreciation to City Council for their continued support: Ctly J I . Virginia Beach -,. Planning Items Y 'ivvL :Viz* w v`July 9 City Council Meeting 'V itti 4 �B a / — &, 1 There is one(1)Planning Item scheduled for July 9th: SUMMARY - July 9th 1 Planning item scheduled for City Council's consideration 1. H&S Development Group,LLC—Beach District • Conditional Use Permit(Communication Tower) • Recommended for Approval by Planning Commission&Staff /---Lynnhaven 14. ' ....-"I611 - l Beach `�� I s mpsvilie `,1 `I�I,. ., .Lltaa OeNbpaent Orey.LLC ' IllikW6*A 4401 `e Imp- i f R nY G June 25, 2019 13 CITY MANAGER'S BRIEFING PENDING PLANNING ITEMS (Continued) H & S Development Group, LLC Agenda Item Council District Beach Location 1236 Prosperity Road ...110111. Ai aIf liMfili , --,111 , i .......•.by- R 5U R ICS_ Conditional Use Permit(Communication Tower) Staff Recommends Approval Planning Commission voted 10-0 to recommend Approval H&S Development Group,LLC _ = la - — .a►c—� 40 At �1.- ,mss�,I 'S l;i 1. • Planning Commission recommended approval of the proposed Communication Tower with a height of 156 feet at their public hearing on P4.--11Th----P3- July 11,2018. "' • The project was put on hold to allow the FAA,with input from the Navy,to conduct an aeronautical study of the tower height. As a result of their findings the proposed height has been reduced to 135 feet. • No other changes are proposed for the facility. Mayor Dyer expressed his appreciation to Mr. Landfair for the presentation. June 25, 2019 14 ADD ON CITY COUNCIL DISCUSSION RESOLUTION FOR INDEPENDENT INVESTIGATION 5:08 P.M. Vice Mayor Wood opened the discussion and distributed a copy of his proposed Resolution, "Directing the City Auditor to Engage an Independent Consultant to Conduct an Independent Review of the May 31, 2019 Tragedy", which is attached hereto and made a part of the record. Vice Mayor Wood advised he contacted each Council Member to discuss the Resolution and emphasized the importance of City Council adopting the Resolution as a body versus individual Council Members. Vice Mayor Wood advised the key elements are to have the City Auditor manage the contract and research different entities that have experience conducting this type of review. The review will include employment history, City policies, procedures,practices,facility security,prevention of workplace violence and employee alerting. Vice Mayor Wood advised the proposed Review would include items that would not be included in the police report and would commence after receiving written assurance from the Police Department the proposed Review will not impact the law enforcement investigation. Vice Mayor Wood advised it is important to allow the Police Department to complete their investigation. Vice Mayor Wood requested to have the proposed Resolution added to the July 2, 2019,Agenda. Mayor Dyer advised he supports the Resolution and requested discussion from Council Members. Council Member Abbott clarified the proposed Review is only to be managed by the City Auditor and would be a true investigation conducted by an outside firm. Council Member Abbott requested to know when the proposed Review would begin and once it commences, to have the City Auditor provide the scope. Vice Mayor Wood advised if the proposed Resolution is adopted, the City Auditor will begin researching independent agencies and the procurement process. Mayor Dyer advised he supports choosing the City Auditor to manage the contract noting the City Manager's Brief last week when Mr. Remias provided embarrassing but necessary details concerning his recent audit. Mr. Remias has been nothing but a stellar champion of transparency. Council Member Henley asked how is it then a truly Independent Review if the City is involved as well as what information does the public expect to learn. Council Member Henley advised politicians should not be telling the City what should and should not be done. Council Member Henley feels it is premature to conduct an Independent Investigation prior to the police investigation being complete. Vice Mayor Wood agrees with Council Member Henley in that the proposed Review cannot interfere with the police investigation. Vice Mayor Wood suggested reading reports from the Virginia Tech and Charlottesville incidents that show the type of information to be included in the proposed Review. Vice Mayor Wood advised the Independent Review must be managed by a City entity since the City will pay for the review. June 25, 2019 15 ADD ON CITY COUNCIL DISCUSSION RESOLUTION FOR INDEPENDENT INVESTIGATION (Continued) Mayor Dyer advised the proposed Review is meant to fill in the gaps. For instance, information on work environment may not fall under the purview of the police investigation. Council Member Rouse advised he supports a third party investigation as it is about the twelve(12) families and victims who need answers, adding, if this proposed Review will help provide healing, then it should be done. Council Member Rouse advised it is important to allow the police investigation to be completed first and then begin the proposed Review. Council Member Berlucchi advised this is a topic Council should collaborate on with a consensus as it is a matter so serious to public interest- Council must work together with one voice. Council Member Berlucchi requested to know when the police might find it appropriate to allow the proposed Review to begin? Council Member Berlucchi feels it is most important to the victims'families and their loved ones as well as public interest, they need to have confidence in the information and facts. Vice Mayor Wood advised he would ask the City Manager to speak with the Police Chief to determine if a completion date has been set. Council Member Tower expressed his agreement to the points of keeping politicians out of the proposed Review, the importance of providing information to the victims and their families and the importance to the community. Beyond knowing, it is part of City Council's obligation to provide safety for City employees from security in new buildings to safety at City events. Council Member Tower further advised in a discussion he had with Council Member Wooten, it was believed the intent was for the City Auditor to "manage"the proposed Review and wanted to clarify the City Auditor would not manage the proposed Review but would, "engage an independent consultant", and only manage the requirements of the contract. Council Member Wooten advised she spoke with Vice Mayor Wood and Mark Stiles, City Attorney, regarding the proposed Review. Council Member Wooten advised she does not agree with having the City Auditor involved with the proposed Review as it is an independent investigation and no City person should be intertwined in the process. Council Member Wooten advised she understands payment for the independent investigation will be made by the City Auditor and the scope should be written with those limitations. Council Member Wooten advised her focus is on the expedience of conducting the independent investigation, stating her concerns with waiting for an unknown amount of time for written assurance from the Police Chief Council Member Wooten advised she is proposing a separate Resolution for an independent investigation noting the differences of expediency and with a limited scope outlining the City Manager's involvement in the contract, which is attached hereto and made a part of the record. Council Member Wooten advised there is only one chance of conducting the proposed investigation and by having the City Auditor involved creates a conflict with transparency. June 25, 2019 16 ADD ON CITY COUNCIL DISCUSSION RESOLUTION FOR INDEPENDENT INVESTIGATION (Continued) Council Member Rouse asked Mr. Stiles if the money for the contract must be paid by the City Auditor. Mr. Stiles advised it can be anyone the Council designates from the organization. Some of the issues relate to policies,practices and procedures that are undertaken by subordinates of the City Manager and the City Auditor has no role in those and serves independently for that purpose.Mr. Stiles advised the City Auditor works directly for City Council and is not beholden to anyone else within the City. Vice Mayor Wood advised the differences between the two proposed Resolutions are who will direct the independent consultant. Vice Mayor Wood advised in his proposal; the City Auditor will be directed to engage the consultant whereas Council Member Wooten directs the City Manager to engage the consultant. Vice Mayor Wood further advised the scope of Council Member Wooten's proposal is limited to one person and includes the report from the FBI which is not expected to be complete for several months. Council Member Berlucchi advised in Vice Mayor Wood's proposal, the proposed Review will not interfere with the current law enforcement investigation and asked Council Member Wooten how she would address that concern. Council Member Wooten advised she is unsure when written assurance will be provided by the Police Department and feels it is important to expedite the independent investigation. Council Member Abbott advised the City Auditor is the best option as he works directly for City Council and believes the scopes in both proposals could be merged into one. Council Member Rouse advised he believes the two proposals could be merged into one. Council Member Tower asked Mr. Stiles if the requirements written in the proposals are the minimum legal requirements. Mark Stiles, City Attorney, advised he drafted both Resolutions based on the conversations with Vice Mayor Wood and Council Member Wooten. Mr. Stiles advised his understanding in identifying a City entity was only for that person to procure, issue and administer a contract but not actively participate. Mr. Stiles advised Vice Mayor Wood's proposal references City Code as it relates directly with duties the City Auditor is authorized to conduct whereas Council Member Wooten did not want to have the City Auditor manage the contract. Council Member Berlucchi advised he and Council Member Abbott distributed a proposed Resolution pertaining to Funding for Mental Health on the June 18`h Agenda and encouraged feedback and support. Council Member Abbott requested more time during each Workshop Session to discuss important issues to allow for a possible consensus. June 25, 2019 REQUESTED BY VICE MAYOR WOOD 1 A RESOLUTION DIRECTING THE CITY AUDITOR TO 2 ENGAGE AN INDEPENDENT CONSULTANT TO 3 CONDUCT AN INDEPENDENT REVIEW OF THE MAY 31, 4 2019 TRAGEDY 5 6 WHEREAS, the City Council desires to authorize an independent review of the 7 tragic events of May 31, 2019 (the "Tragedy") to ensure transparency and public trust in 8 the results of such review; and 9 10 WHEREAS, to safeguard independence and public confidence in this undertaking, 11 the Council believes the City Auditor is the appropriate City official to engage an 12 independent consultant and to oversee such an investigation; 13 14 NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF 15 VIRGINIA BEACH, VIRGINIA: 16 17 1. That the Council hereby directs the City Auditor to engage an independent 18 consultant to conduct a review of the Tragedy. The review should include creation 19 of a timeline; a review of the perpetrator's employment history and workplace 20 interactions; and a review of relevant City policies, procedures and practices, 21 including, without limitation, those related to facility security, prevention of 22 workplace violence, and employee alerting and response to active shooter 23 notifications. 24 25 2. That the independent review authorized herein is to commence only after the City 26 Auditor has received written assurance from the Virginia Beach Police Department 27 that such review will not interfere with the current law enforcement investigation of 28 the Tragedy. 29 30 3. That, pursuant to City Code § 2-468, the City Auditor and independent consultant 31 shall have unrestricted access to all employees, reports, documents, and other 32 records necessary to complete the independent review. 33 34 4. That, upon completion of the independent review, the independent consultant 35 engaged by the City Auditor is to submit a written report to the City Council and 36 present the findings of the review to the City Council. The written report should 37 include recommendations as to best practices that should be employed by the City. 38 The written report should segregate confidential employee information and safety 39 sensitive facility security information from the main body of the report. 40 41 5. The City Council authorizes any costs associated with the independent review to 42 be paid from amounts currently appropriated in the Risk Management Fund. 43 44 Requires approval by a majority of the members of City Council. 45 46 Adopted by the Council of the City of Virginia Beach, Virginia on the day 47 of , 2019. APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY'S OFFICE CA / R-2 / June 20, 2019 REQUESTED BY COUNCILMEMBER WOOTEN 1 A RESOLUTION DIRECTING THE CITY MANAGER TO 2 EXPEDITIOUSLY ENGAGE AN INDEPENDENT 3 CONSULTANT TO CONDUCT AN INVESTIGATION OF THE 4 MAY 31 , 2019 TRAGEDY 5 6 WHEREAS, in response to the requests made by family members of the victims of 7 the May 31, 2019 tragedy (the "Tragedy") and the community at large, the City Council 8 desires to authorize an independent investigation of the Tragedy in the interest of 9 transparency; 10 11 WHEREAS, the investigation should be conducted expeditiously and without 12 delay; and 13 14 WHEREAS, the investigation must be performed by an independent entity other 15 than the City Auditor to ensure that there is no conflict of interests and to provide optimal 16 transparency. 17 18 NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF 19 VIRGINIA BEACH, VIRGINIA: 20 21 1. That the Council hereby directs the City Manager to promptly engage an 22 independent organization to conduct an investigation of the Tragedy. The 23 investigation should examine everything that led to the shooting, events during the 24 shooting, and events that occurred after the Tragedy, including any report by the 25 FBI, and it should focus on DeWayne Craddock's personnel file, promotion history, 26 disciplinary records from all of his supervisors, and the culture of the work 27 environment. 28 29 2. That the City Council hereby authorizes the independent investigative organization 30 to access information pertinent to the investigation from all City departments. 31 32 3. That, upon completion of the independent investigation, the independent entity 33 shall submit a written report to the City Council and present the findings of the 34 review to the City Council. The written report should segregate confidential 35 employee information and safety sensitive facility security information from the 36 main body of the report. 37 38 4. The City Council authorizes any costs associated with the independent review to 39 be paid from amounts currently appropriated in the Risk Management Fund. 40 41 Requires approval by a majority of the members of City Council. 42 43 Adopted by the Council of the City of Virginia Beach, Virginia on the day 44 of , 2019. APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY'S OFFICE CA 14786 / R-1 / June 25, 2019 17 ADJOURNMENT Mayor Robert M. Dyer DECLARED the City Council Meeting ADJOURNED at 6:14 P.M. ius Chief Deputy City Clerk 1r , I #a Barnes, M C City Clerk City of Virginia Beach Virginia June 25, 2019