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HomeMy WebLinkAboutOCTOBER 1, 2013 WORKSHOP MINUTES i �r11A'8-1 t:�u,4��\ 4 �� p'� l�;yd�i fr 1. VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia October 1, 2013 Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S BRIEFING, in the City Council Conference Room, Tuesday, October 1, 2013, at 4:00 P.M. Council Members Present: Glenn R. Davis, William R. "Bill"DeSteph, Robert M Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross- Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, James L. Wood and Rosemary Wilson Council Members Absent: None -2- ADD ON Mayor Sessoms advised the Council Members serving as City Council Liaisons to the Human Rights Commission, Glenn R. Davis and Robert M. Dyer, asked him to read the letter from James E. Parke, Chair—Human Rights Commission titled: "STATEMENT FROM THE HRC REGARDING THE MOSQUE". The letter is attached hereto, and made a part of the record. October 1, 2013 -3- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY 4:01 P.M. Mayor Sessoms welcomed Robert Matthias, Assistant to the City Manager. Mr. Matthias expressed his appreciation to the City Council for their continued support: Dev©pmcMt of Wh Power'Off the C®as of VriMa _ _ Oct 1,2013 rPrese onto Virginia Bea Gty until. • • Below is an overview of the Virginia Coastal Energy Research Consortium (VCERC): Virginia Coastal Energy Research Consortium (VCERC) • Development began in 2006 when the Virginia General Assembly created VCERC to assist in meeting the targets set out in the Virginia Energy Plan. The VCERC was funded during the 2007 General Assembly session. It was a part of SB252— Wagner—Virginia's Energy Bill. • VCERC consists of Old Dominion University,Virginia Tech, James Madison University, Norfolk State,Virginia Commonwealth University,University of Virginia,Hampton University,George Mason University,and Government Partners such as the Department of Mines, Minerals and Energy,Hampton Roads Sanitation District,Department of Environmental Quality,Virginia Marine Resources Commission,and Virginia Institute of Marine Science • October 1, 2013 -4- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY (Continued) The VCERC identified an area off of the Virginia shore with suitable winds for offshore Wind Development: Virginia Coastal Energy Research Consortium (VCERC) VCERC has identified strong winds off the coast of Virginia vrr+.-ao■o.rw.WWI....e I RE • t1NREL I .. • Below is an overview of the City's Efforts: Virginia Beach Efforts • Virginia Beach tried to kick start the effort with investigations of MET towers at Dam Neck,etc. • Led to City paying$50,000 to study use of the Chesapeake Light Tower as a MET tower site. This effort was undermined by BOEM's offshore wind area siting. • October 1, 2013 -5- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY (Continued) The Bureau of Ocean Energy Management(BOEM) has a multi-year process underway: Bureau of Ocean Energy Management (BOEM) BOEM has a multi-year process underway: 1. Selection of wind development area The BOEM created this Map for "Information and Nomination Area": soe.wp•u w a•M•..••.•.r MOAYYrMr An. ar We .r — r .r, r wr . w .. I ea nr �_ rr - ?la TPIN .n .m n. nu ... © rnr T at uuuutiy 111. ..M MII ..1 .M .F .t. f MM .. *IN MO Mt YIP INN WO Idie0 f . • 0 N ti O..IrnOm..Ar000Y••nr a I 10 10 A an awn IMoo ninon 0444w Cowin October 1, 2013 -6- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY (Continued) The Map depicts the Wind Energy Area identified by the Federal Government after a comprehensive review process: .OSI vridb a Pm Mw...en mod r---r_Ane g nM . „,. 'amen* i.. M. 11 f. J. um, 11 wnl ms ''4 /r, $4.,,. `_ -M1�'-_�:=`�. �I. 1 r 'I - y eft ab �n e ,�I �f MN; rr� >r '� / ,.{ .tea. ! n - •1 .. ..,»-.r— 1. 1 - ,1n 1� /rr M1111 1� wII' —A1 .t t. i 17 • ill't `rte r` �. ew- ��t- p-;—.e-Ti .,- i• 1.. f es.-.-- �_ •J- itt'i a Mn .. ��,pin 2.. N.ICT ,r '�15i L 0.� o7 "..-fi'Qat - ,+v11, , t, fNT 3Aj IsM OW e� na• --49-!-.4":. ..a9.' Aar ,, X01% 0,- n..r - •�.. t,71.144,-. eru Mu •M. .rn e,. e,.r . Ys O/`�. .v :=-1 ;''''.°1;: i I�.1y P I i ,.,1, • r rz' r•v/.. ~i r I111r ' t • I Mel ., y ' � r ,.��0� IY0�1r.../4:1:' e1. limo i MM w,. MIr 'A ..II„ 1. t� e _ rt �l a r',it (. tT ,. ..,rte r tiVR. ot•w.�..4 :I.':y•rY' U'N.,a / eY A 1 « ! /1 le J a 1 M e•l ` .:4---1:.?- -........., 7 b � J lin ,a:,' n.Il �1.n ,et1n .1i 1irit; V,4.4... 4.1.\c--4, ... I 4,'-i . 134‘" lL t' .'r 1.4 4 ,r * ,....114••••••••••• .. 10.4 ®n..r 0.m.er... 0 2 4 I I 10 N •144.4441011 Hem 0,+01+IC . 11•4241111.4 ISammo.Imo ra.DeaLa..er 0 I M II Is M... t_OW I....`.04,10. .600•100 e.y.onwllr The BOEM held a Lease sale on September 4"1. Dominion Virginia Power submitted the winning bid of $1.6-Million for 112.799 acres: Bureau of Ocean Energy Management (BOEM) BOEM has a multi-year process underway: 1. Selection of wind development area 2. Solicitation for Interest—8 firms responded 3. Lease sale held on September 4 Dominion Virginia Power submitted winning bid of$1.6 million for 112.799 acres e October 1, 2013 -7- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY (Continued) This is an overview of the Multi-Part Lease: Bureau of Ocean Energy Management (BOEM) MULTI-PART LEASE Type Term Limit Preliminary Term 6 months Site Assessment Term 5 years Operations Term 25 years This is a "snapshot"of the Virginia Dominion Power Bill: Components of a Virginia Dominion Power Bill Corp nenlc el Annualized 1,000 kWh 1/pfd N0 0elldendd Schedule 1 Cumlenre(Ciel$103.01) s•s $.o SL11 sss ss0 .47.36 40.03 as sw ll1 s'0 6 1 15 I 1.40 ■ 0.11 0.45 so, ___ .-_ -1.04 - 401• vbp of" es October 1, 2013 -8- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY (Continued) This is an overview of the Virginia Offshore Wind Development(VOWDA)Activities: Virginia Offshore Wind Development (VOWDA) Activities • Wind Force Research o Floating LIDAR o Metocean Data Collection o Work with NASA Langley&NOAA • Mid-Atlantic Baseline Studies o Surveys on Birds,Sea Turtles,Whales,etc. • Whale Migration Study o Led by Virginia Aquarium • Coast Guard Atlantic Coast Port Access Study • Virginia Offshore Industry Data • Identify Federal&State Barriers to Wind Development • Offshore Wind Project Siting& Development Below are the Next Steps: Next Steps • What is involved after lease? • MET Tower Construction • Additional Environmental Work • Gather MET Data—12 Month Minimum • Construct Windmills • October 1, 2013 -9- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY (Continued) Here is a depiction of a wind turbine: As Wind Turbines Increase in Size,Ability to Transport and Handle on Land Becomes Limited atmoor 5 Mw m ,>•.-n do* tea.n•nrl•k•r 19..1.8..« •M•••••Nee • r` %\ • r I 1 Allstorn 6 MW has 150 M roto 492 feet Minimum Wind 6.7 mph-3 meters/second • Each blade weighs 73,000 Ib, Marinun Wind 66 mph-25 metenbeco d Jobs will be created to construct and maintain wind turbines: Local Economy Impacts One Windmill= i o'projat iI,.I II. 5-:0 jobs in co-s;•u:I ion 2jobsipt.i-, 1 t Joe BOARD O •� J ' 1110 -.......(\ '‘ 4 1E • r October 1, 2013 -10- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY (Continued) Here is a map of the 'Atlantic Wind Connection': Atlantic Wind Connection _ • Otherwise known as the "Google Backbone" • Dominion Power completed exhaustive study of connection y}� The total capital investment for a hypothetical offshore wind project is$12.96-Billion: Economic Development Impact Capital cost breakdown for hypothetical offshore wind project Belted on veeee V90-3IAw tubas 41. res orapiY,[oa one..Imal manebMO.uur YYAM I ...me*ma. stew 1 m ....ars. Estimated maritime industry value of fabrication,installation,and service contracts for notional 3,600 MW of Installed offshore wind capacity: • AI$3 000 per mla40 kW.tot*cAprtel Investment(Cl I•$17 95 b0 on • Asaumrq en,nstltton rate of 160 14W per yete•$048 rmti.m.pm year pm,00 yea a • Local f.brlcNWn end Installallon contract•61114 million per yew gat)luny built out • Local offshore service contrecb(2 5%of CI)•$15.5 mllkon per year afla fully built out • With 25.year project service lit.project ra.powering ensures Indefinite sust.ineblldy October 1, 2013 -11- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY (Continued) Here is an overview of the biggest obstacles for the success of an offshore wind energy project: Biggest Obstacles • Price of Natural Gas MS w•.... II Y1) /1> iu i7.3(.11S1 n(I.b t7dli M) AI f71 1Y.14 Jo el i1. S S 7N1 7117 Biggest Obstacles • Price of Natural Gas • Federal Tax Credits • Cost of Carbon • Renewable Energy Credits October 1, 2013 -12- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY (Continued) Here is the VOWDA timeline for moving forward with an offshore wind energy project: VOWDA Timeline The project would likely not begin till after the year 2020: In Conclusion • VOW Coalition&VOWDA are working jointly to bring wind power to fruition;however,it will likely be post 2020 before development/production begins • Mayor Sessoms expressed his appreciation to Mr. Matthias for this informative presentation. October 1, 2013 -13- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY (Continued) Mayor Sessoms welcomed Brett Crable, Customer Solutions Director— Virginia Dominion Power. Mr. Crable expressed his appreciation to the City Council for their continued support: 9Dominion Virginia Offshore Wind October 1°',2013 Below is the Agenda for today's presentation: Agenda O Virginia Wind Energy Area Auction S' Wind O Virginia Offshore Technology Project(VOWTAP)Overview Q ❑ Questions I i i a 0 i October 1, 2013 -14- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY (Continued) Levelized Cost of New Generation: 2016 Commercial Operation Sawa:v.s.uwp.garnacoAaokuo lCW.m.tmdw rd4..nowa,..w,1011 li CC I J. : Wind(Onshore) S Biomass(dedicated) i c a Solar V1/ i Wind(Offshore) 0 5 10 15 20 25 30 35 40 Total System Levelized Cost(C/kwh) CC•Combined Cycle; PV•Photovoltaic The Goal of this project is to evaluate technologies with 12 MW installation that can reduce cost offuture commercial-scale projects: Virginia Offshore Wind j Technology Advancement Project Goal:Evaluate technologies with 12 MW installation that can reduce cost of future commercial-scale projects. ilikWK7r10 ALSTC7+M PPIr m w...... w.y %I I HKBR Ht E (c P!\ewM.qw e :•:NREL eon•rNwr m aew]4 r,Yh wM M[<rYnba rWtlA b aelneon+wrM hor.w,C bdinl.wte,.wir October 1, 2013 -15- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY (Continued) The goal of the Virginia Offshore Wind Technology Advancement Project(VOWTAP) is to install innovative offshore wind systems: Virginia Offshore Wind Technology Advancement Project (VOWTAP) ❑ DOE selected 7 projects for initial _ .r engineering and environmental surveys - — $4 million per project \ / V ❑ In 2014,DOE will select 3 projects for final design and construction — $47 million per project — Project operations date by 2017 , ❑ Goals of the Advanced Technology -.. Demonstration Project — Install innovative offshore wind - systems In U.S.waters •///1 !rragq��� — Expedite dor lowernt with a credible J '1 j - 1 -" potential for lowering the cost of energy. .�.. Two 6MW Haliade 150 Alstom turbines on innovative foundations Here is a demonstration of projects: Department of Energy Advanced Technology Demonstration Projects DOMINION _ i 2 x 6MW 1965 foundations, Federal waters off Virginia UNIVERSITY OF MAINEo J 2 x 6MW,Floating semi-sub, la Maine Stale waters STATOIL NA - 4 x 3MW,Floating spar,Federal -- Ifi waters off Maine 0 FISHERMEN'S ENERGY 5 a 5MW,Monopses, New Jersey State waters n BARYONYX "T -• S 3 a 6MW,Jacket foundations, ro Texas State waters ni PRINCIPLE POWER +" o 5 a 6MW,Floating semi-sub, ,$. Federal waters off Oregon a L-1 LEEDCO 9 x 3MW,loetreak ng Iamdabons, Greet takes lend off Ohio 4 October 1, 2013 -16- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY (Continued) Innovated designs will help lower the cost of energy: Innovations and Lowering Cost of Energy O Alstom 6 MW offshore wind turbine key to - - lowering cost of energy - o LM 73.5-m GloBlade one of the largest In world. •• ? - PureTorque'"and Permanent Magnet Direct " Drive(PMDD)system O Innovative Foundation and Installation Methods s O Systems Level Design - Hurricane survivability - Wake effects and wind farm controls 3 O Operations and Maintenance Strategies - PMDD and PureTorque"design 0 - Supervisory Control and Data Acquisitiona (SCADA and Condition Based Monitoring(CBM) Here is a map offabrication yard locations: Fabrication Yard Locations—Hampton Roads • Fabrication workshop held In • 4 �- Hampton Roads c.27 ' on August 19, 2013 • • October 1, 2013 -17- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY (Continued) Here is the Schedule and Key Milestones: VOWTAP Schedule& Key Milestones Pro'•010•.•io•ntor M.or T••1• 2013 7014 2015 2016 2017 nvvonmenta: 'Aydin!. Permitting.rotas• f.deral State/ total P.rnrunng (nem*/ Rognl.tory I Construction 50% E00% REP end Ef3 Supply MO FO FEED Mlk.t.n•. 1 2 Milestones 1 DOE Selection of VOWTAP for 50%Front-End Engineering&Design(FEED) 2. DOE Selection of 3 Projects to Proceed with 100%FEED and Construction 3. SCC Approval of Cost Recovery 4. Commissioning Here is the Research and Commercial Lease Sites: Research and Commercial Lease Sites Research lease Commercial Wind Energy Area 5. -i • ! .I - ;,1% • CN t •.ta. ... .. �.r .• I r A Z • ESAPEA KE '.. t ) 1r:r Ivi Iry .�.i � �:..�t " M O 11•• ',•^^• • • Oo • ;.t r (8\ =1=76= = . ! • c • • as1• ��.�. r--_'�___ room. October 1, 2013 -18- CITY COUNCIL'S BRIEFING OFFSHORE WIND ENERGY (Continued) Here is an overview of the Commercial-Scale Offshore Wind Early State Development: Commercial-Scale Offshore Wind Early Stage Development a • Dominion won Bureau of Ocean Energy .. Management's competitive auction on September 4,2013 _ '$ DOJ to perform auction antitrust - - - *,J+r- review-30 days - - - - - - if E112 - a .. -Expect lease from BOEM early October "'"` F4.3'� • Area auctioned as a single block;supports - _ _ _ _ _ _ _ _ _ up to 2,000 MW -- _- �kL • • a • Lease term of 38 years(5-year • -:--= - < development&33-year operations) 3 3 Next steps upon lease receipt: - Extorts lease 'o - File Site Assessment Plan by April 2014 a - Perform site characterization surveys File a Construction and Operations Survey Plan by October 2014 Thank you! C o. o' 0 {� D Mayor Sessoms expressed his appreciation to Mr. Crable for this informative presentation. October 1, 2013 -19- CITY MANAGER'S BRIEFINGS ARREARS PAYROLL Alternate Solutions to Achieve 4:43 P.M. Mayor Sessoms welcomed Patti Phillips, Director—Finance. Ms. Phillips expressed her appreciation to City Council for their continued support: ALTERNATIVE SOLUTIONS TO ACHIEVING AN ARREARS PAYROLL CITY COUNCIL BRIEFING OCTOBER 1, 2013 Below are the advantages of converting to the industry standard: September 23.2013 2 Arrears Payroll Goal—Reduce Risk of Payroll Failure Payroll payments amount to over$400 million annually,including base salary, overtime,shift pay,standby pay,and special supplements such as field officer pay. Over 237,000 disbursements are made annually:multiple risks due to complexity of different pay structures and federal work rules as well as nonstandard pay processes and systems. Advantages to convortina to the industry standard: • Reduce risk of payroll failure. • Eliminate the 9 days each pay period that pay is advanced. • Save over$1,851,800 each year: Reduced overtime/special pay(less than 4/10 of 1%): $1,500,000 Productivity gains for PALS 326,800 Save LWOP and separation pay adjustments 25,000 • Decrease 84,000 retroactive adjustments/corrections for 3 pay plans. • Allow future implementation of bi-weekly pay,time,labor and scheduling,etc. October 1, 2013 -20- CITY MANAGER'S BRIEFINGS ARREARS PAYROLL Alternate Solutions to Achieve (Continued) Here are the Arrears Payroll Decision Making Criteria: September 23.2013 3 Arrears Payroll Decision Making Criteria 1. Conform to Best Practices—Best Managed City • Industry Standard • Internal Control 2. Hold Employees Harmless of Management Decision 3. Reduce Risk of Payroll Failure • Excessive retro processes bring entire system down • Special Configurations 4. Uphold Accounting Standards • Expense costs when incurred Here is the Summary of Alternative Solutions: September 23,2013 4 Summary of Alternative Solutions I Pay convengn pay for the 9 days employee is short in the conversion pay period to result in the same pay to each employee;the employee will see no change in pay,except the employee will receive the arrears pay when separating from the organization. • Cost of conversion pay($5.8 million to GF.$1.3 to erlerpriw fulls).Equivalent to 2.4%additional pay at separation • Must be expensed in year of implementation 2 Treat additional 9 days as a no Merest loan,to be withheld from the final pay at separation • Must obtain signature of each employee acknowledging the 9 days as s loan that will be repaid at separation • Difficult to administer and educate;creates air of suspicion 3 Pay employees for 8 days only during conversion with no loan and no conversion pay • Will be hardship to many,may drive employees to Incur coats(ehon-term loans) 4 Put all new hires in arrears,and leave all others on same Dees as now. • Aher 3.4 years the c8y can consider moving the remaining employees to arrears • Will put burden on payroll and departmental payroll staff—two payroll processes-thee pay plans • Does not reduce risk of payroll failure 5. Move pay ate 1 ay at a time over a 15.18 month pend until 9 days in arrears is achieved • The pay check will be the same as currently,only eventually 9 days later • gran 5City ma890,reed1100).to pay one health ion premium for the employee,for 1°delayed payment(Leas • Gredoal changing of pay dates will be confusing to employees and Impact on automatic banking payments—creates air of suspruon • Administratively simple • W-2 impacted but not VRS retirement or VRS costs—results in delay of 9 days at separation October 1, 2013 -21- CITY MANAGER'S BRIEFINGS ARREARS PAYROLL Alternate Solutions to Achieve (Continued) Here is the Alternatives Evaluation Matrix: September 23.2013 5 Alternatives Evaluation 1 2 3 4 Employee Reduce Best Held Failure Accounting Practice Harmless Risk Compliance 1.Pay 9 days Conversion Pay ✓ ✓ ✓ ✓ 2.No Interest Loan ,/ 0 0 ✓ 3.Pay only 6 days/no loan / 0 ,/ J 4.Only new hires in arrears 0 5.Move pay date forward 1 day at a ? 0 0 / time over 18 months 6 Do nothing 0 ,/ 0 ,/ Here is one Staff Recommendation: September 23.2013 6 Staff Recommendations •Alternative#1 Pay conversion pay for the 9 days employee is short in the conversion pay period to result In employees receiving their same pay;the employee will see no change in pay,and will receive pay after separation according to the arrears schedule. • No Hardship • Cost:General Fund $5.8 million Enterprise Funds 1.3 million $7.1 million l• Savings Annually D Reduced overtime and special pay $1,500,000 D Productivity gains for PALS 326,800 D Saved LWOP and separation pay adjustments 25,000 Total $1.851.800 , > Payback: 4.0 years October 1, 2013 -22- CITY MANAGER'S BRIEFINGS ARREARS PAYROLL Alternate Solutions to Achieve (Continued) There is the timeline for transitioning to arrears payroll: Soptomber 23.2013 7 Timeline 1. City Council Approve Arrears Conversion Oct.22,2013 • Reserve$3 million from 2013 Fund Balance • Appropriate remainder of the conversion cost in FY14 • Appropriate implementation costs$450,000 from fund balance 2. Staff begin to plan,organize and implement arrears May 15,2014 payroll 3. Staff begins to analyze other payroll management Late 2014 modules Mayor Sessoms expressed his appreciation to Ms. Phillips for the informative presentation. October 1, 2013 -23- CITY MANAGER'S BRIEFINGS CERTIFIED HISTORIC PRESERVATION PROGRAM— Proposed for Virginia Beach 5:15 P.M. Mayor Sessoms welcomed Jeryl Phillips, Comprehensive Planning Coordinator—Planning. Ms. Phillips expressed her appreciation to City Council for their continued support: ,ria Vi• :' 'a Beacs,. A CERTIFIED HISTORIC PRESERVATION PROGRAM ,`;P"'- . ' h1 irf ,;. .,-, FOR VIRGINIA BEACH 16 -. ' City Council Briefing `�`;:-::, 04. , :; October 1,2013 Here is the Presentation Outline: Presentation Outline F- __--7 - -- �� --- -----APP • Elements of CVB Historic Preservation Program • Missed Opportunities • Certified Local Government(CLG) Program in Virginia and Participation Recommendation • Assessment of Local Program Changes Needed to Apply for CLG Designation and Recommendation • Request to Proceed V3 2 October 1, 2013 -24- CITY MANAGER'S BRIEFINGS CERTIFIED HISTORIC PRESERVATION PROGRAM— Proposed for Virginia Beach (Continued) Here are the Elements of CVB Historic Preservation Program Today: Elements of CVB Historic Preservation Program Today • Local Historic Preservation Ordinance - City Zoning Ordinance, Article 13:Historic and Cultural Overlay District ➢Process for creation or expansion and administration of local H&C Overlay Districts—study requirements,Planning Commission public hearing/ recommendation,and City Council public hearing/decision i%Certificate of Appropriateness(COA)requests-review process for new construction,modifications to exterior of existing structures,and demolition �VIUJ a The City has fourteen (14)Historic and Cultural Overlay Districts: Elements of CVB Historic Preservation- Program reservation-Program Today • 14 H&C Zoning Overlay Districts: Adam Keeling House Nimmo United Methodist Church Adam Thoroughgood House Old Donation Episcopal Church Carraway House Pembroke Manor Church Point Manor Princess Anne County Courthouse' Ferry Plantation House Thomas Murray House Francis Land House* Upper Wolfsnare Lovett House *oonotos multiple property district Lynnhaven House 4 NIB October 1, 2013 -25- CITY MANAGER'S BRIEFINGS CERTIFIED HISTORIC PRESERVATION PROGRAM— Proposed for Virginia Beach (Continued) Here is a map of the Historical and Cultural Districts: Gaunt Ol•bkts ?Y�'"Y." ••• c.1.......•rwrra...... I:Mor4014.1.1•11 \ I IR True Om..Nome _ .N....mob 1w0M.r 1 a .'G• .7. 1, +r.r...+.r..i w.r.crs The Historical Review Board and Historic Preservation Commission assist with matters of historical preservation: Elements of CVB Historic Preservation Program Today • City Council-Appointed Historical Review Board —Advises Planning Director on COA requests in H&C Districts per City Code,Article 13 — Reviews and selects nominations for Virginia Beach Historical Register • City Council-Appointed Historic Preservation Commission — City-wide advocacy role,conducts annual public meeting to set preservation priorities, can advise Planning Director and City Council on designation of historic and cultural overlay districts as per City Code Sec.2-5 \/K vim e October 1, 2013 -26- CITY MANAGER'S BRIEFINGS CERTIFIED HISTORIC PRESERVATION PROGRAM— Proposed for Virginia Beach (Continued) Here are components of the Historic Preservation Program today: Elements of CVB Historic Preservation Program Today • Historic Resources Coordinator—Department of Museums • Planning Department staff support for HRB and HPC • Virginia Beach Historical Register Program • Surveys of historic properties and sites-hundreds of historic and archeological resources • Historic Resources Management Plan • City-owned and operated historic house museums • Partnerships with non-profit preservation organizations r The next two (2)slides are an overview of the Missed Opportunities in Historic Preservation: Missed Opportunities in Historic Preservation • Partnership with Virginia Department of Historic Resources and National Park Service in historic preservation efforts • Access to community training and data resources • Funding assistance to implement local program needs and preservation priorities recommended by Historic Preservation Commission • Network with other localities on preservation techniques • Participation in the"Certified Local Government" Program V3 October 1, 2013 -27- CITY MANAGER'S BRIEFINGS CERTIFIED HISTORIC PRESERVATION PROGRAM— Proposed for Virginia Beach (Continued) Missed Opportunities in Historic • Preservation •• • Joint Subcommittee of HRB&HPC formed in 2009 to: • study the Certified Local Government(CLG)Program in Virginia • explore certification requirements • determine if participating in the CLG Program would be beneficial - worked with city staff to conduct research - received presentations from state CLG Coordinator - contacted CLGs in Virginia 9 Here is an overview of the Certified Local Government(CLG)Program in Virginia: CLG Program in Virginia • • Communities strengthen and expand their local preservation programs through Certified Local Government(CLG)designation.The CLG program was created by the Nations: Historic Preservation Act of 1966(as amended in 1980).It establishes a partnership between local governments,the federal historic preservation program,and each state's State Historic Preservation Office(SHPO).which in the case of Virginia is the Department of Historic Resources(DHR). • The program allows DHR,as the SHPO,to recommend for certification local governments that have put key elements of a sound local preservation program in place in their communities.Designation as a CLG gives local governments a way to participate more formally in the state and national historic preservation programs.General requirements for certification are identified in the federal program;specific requirements for the Virginia program have been established by DHR. to October 1, 2013 -28- CITY MANAGER'S BRIEFINGS CERTIFIED HISTORIC PRESERVATION PROGRAM— Proposed for Virginia Beach (Continued) Here are the Goals of the Virginia CLG Program: CLG Program in Vire inia Goals of the Virginia CLG program are threefold: • Promote viable communities through preservation • Recognize and reward communities with sound local preservation programs • Establish credentials of quality for local preservation programs The next two (2)slides are an overview of the Virginia CLG Program: CLG Program in Virginia A CLG is a locality that demonstrates a strong commitment to historic preservation by: • Requiring historic review board member training • Having an ongoing local survey program as a basis for preservation planning • Ensuring there is a preservation component in the comprehensive plan • Following state and federal laws for protection of historic properties 12 VB October 1, 2013 -29- CITY MANAGER'S BRIEFINGS CERTIFIED HISTORIC PRESERVATION PROGRAM— Proposed for Virginia Beach (Continued) CLG Program in Virginia To be certified: Locality must ensure that it has a sound local preservation program including(at a minimum): �_ t ✓ A local preservation ordinance with certain elements i V A qualified historical review board that issues COAs 0'�8 • System for continuous survey and inventory ✓ Provision for public participation in historic preservation program Once certified,CLG must prepare an annual report on program activities 213 13 The next three(3)slides provide the Benefits of being a CLG: CLG Program in Vit.. inia Benefits of being a CLG: CLGs are partners with federal and state agencies • Have right to comment on eligibility of nominated resources to state and national registers • Have right to be consulting party on federal and state project reviews 14 October 1, 2013 -30- CITY MANAGER'S BRIEFINGS CERTIFIED HISTORIC PRESERVATION PROGRAM— Proposed for Virginia Beach (Continued) CLG Program in Virginia __-- • Benefits of being a CLG: • Gain free full access to DHR's GIS database(VCRIS),a$750 value annually: • Stipends to annual Virginia Preservation conference or other training • Non-profits can partner with locality to implement initiatives 15 NB CLG Program in Vir• inia CLGs receive 10% of all federal Historic Preservation Fund(HPF)dollars that come to Virginia • Awarded through competitive grant applications • Grants awards:$1,500-$25,000 • Grant projects are locally administered 18 October 1, 2013 -31- CITY MANAGER'S BRIEFINGS CERTIFIED HISTORIC PRESERVATION PROGRAM— Proposed for Virginia Beach (Continued) Here are activities offered through the Virginia CLG Program: CLG Program in Vir• inia • Training for CLG staff.Board/ • Conduct or update surveys,research Commission members,and the and documentation community • Archaeology-research,education. • Board/Commission member training outreach,mitigation expenses • Henlage education/heritage tourism • Preservation planning or for public information • Preparing design guidelines tailored to • Condition assessments,materials the community analyses and how-to repair workshops 17 Here are the Certified Historic Preservation Programs in Virginia: Certified Historic Preservation Programs in Virginia Tidewater Region: Cape Charles,Smithfield,Suffolk,Williamsburg (Currently considering participation: Norfolk,Chesapeake,Portsmouth) Capitol Region: Charlottesville.Hanover Co.,Lynchburg,Petersburg.Richmond Northern Virginia Region: Alexandria,Arlington Co.,Clarke Co..Culpeper,Fairfax, Fairfax Co.,Herndon.Leesburg.Loudoun Co.,Manassas,Middleburg,Prince William Co.,Spotsylvania Co.,Stafford Co.,Staunton,Stephens City, Warrenton,Winchester Roanoke Region: Abingdon.Blacksburg,Danville,Pulaski,Roanoke v T 18 \VIlKJ October 1, 2013 -32- CITY MANAGER'S BRIEFINGS CERTIFIED HISTORIC PRESERVATION PROGRAM— Proposed for Virginia Beach (Continued) Virginia Beach is committed to pursuing a CLG Designation: Pursuing CLG Designation for Virginia Beach Joint HRB/HPC Committee Findings: • Most of required local program elements already in place,some amendments needed • Would provide for improved local program coordination and credibility • Would provide grant funding for local preservation program implementation and review board training • Would provide access to data for project research • Would allow for networking with other CLGs • Minimal staff workload and costs—annual report preparation and local match for grant project applications 19 \V/lKV Pursuing CLG Designation for Virginia Beach __-- 2010 Joint HRB/HPC Resolution Resolved,the Virginia Beach Historical Review Board and the Historic Preservation Commission believe that the Certified Local Government program, as administered through and by the Virginia Department of Historic Resources, will be beneficial to the City's historic preservation program and recommends the City's participation in the program. 20 October 1, 2013 -33- CITY MANAGER'S BRIEFINGS CERTIFIED HISTORIC PRESERVATION PROGRAM— Proposed for Virginia Beach (Continued) Here are steps to meeting CLG Program requirements: Pursuing CLG Designation for Virginia Beach • Incorporated as an initiative in Cultural&Recreational Opportunities in City's Strategic Plan 2011-2014 • Staff review of existing historic preservation program key elements for consistency with CLG Program requirements • Determined amendments are needed to: — Article 13:H&C Overlay District Ordinance — City Code re:HRB Membership and Terms — HRB Bylaws t I2 Pursuing CLG Designation for Virginia Beach Article 13: H&C Overlay District Proposed Amendments • Incorporate some of CLG model ordinance elements • HRB issues Certificate of Appropriateness(COA)(vs.Planning Director) • List of actions requiring and not requiring a COA • Special requirements for demolition requests-adds Code of VA requirements for consistency with state code 22 VB October 1, 2013 -34- CITY MANAGER'S BRIEFINGS CERTIFIED HISTORIC PRESERVATION PROGRAM— Proposed for Virginia Beach (Continued) The existing local historic preservation ordinance and proposed amendment do not meet all the program requirements: Pursuing CLG Designation for Virginia Beach f Existing local historic preservation ordinance and proposed • Require approval of interior changes or amendments do not: alterations • Mandate a change in property rights • Prevent new construction within historic • Mandate creation of H/C Districts areas • Require improvements,changes,or • Require that historic properties be open restoration of the property for tours • Require approval for ordinary repair or • Restrict the sale of the pro e maintenance 23 A new City Code Section will be added to address Historical Review Board(HRB)membership: Pursuing CLG Designation for Virginia Beac __ Add new City Code Section 2-5.1:Duties and Membership of the Historical Review Board(HRB) • Duties set forth in Section 1303 of the City Zoning Ordinance(Article 13: H&C Overlay Districts) • 8 members,3-year terms • Members must demonstrate interest,competence,or knowledge in historic preservation — 2 members must have professional training or experience in architecture,history. American Studies.archaeology or planning — 1 of the 2 must be a Registered Architect or Architectural H storian October 1, 2013 -35- CITY MANAGER'S BRIEFINGS CERTIFIED HISTORIC PRESERVATION PROGRAM— Proposed for Virginia Beach (Continued) Here is an overview of the requirements for HRB Bylaws: Pursuing CLG Designation for Virginia Beach Requirements for HRB Bylaws: • 4 or more regularly scheduled meetings • Quorum • Code of conduct ,, • Rules of procedure • Written minutes • Minimum attendance for meetings and training seAsions Here is an overview of the HRB and HPC roles: Pursuing CLG Designation for Virginia Beach HRB Role: HPC Role: • Article 13 Purview.H&C Overlay • Advocacy for historic preservation city- Zoning District wide COA review and issuance • Review nominations for Virginia Beach - Historical Register - protect historic and cultural • Help update and maintain local survey district character • Provide advice on local H&C District designation or expansion • Review and comment on State and National Register nominations eligibility • Public education and recruitment for HRB • Advisory to City Council,Planning Commission and other agencies VB ae October 1, 2013 -36- CITY MANAGER'S BRIEFINGS CERTIFIED HISTORIC PRESERVATION PROGRAM— Proposed for Virginia Beach (Continued) Here are the City Staff Roles for historic preservation: Pursuing CLG Designation for - Virginia Beach City Staff Roles: • Historic Resources Coordinator(Department of Museums) --administer CLG program,prepare grant applications,project management,prepare annual report,HPC support • Planning Department —Continue to provide HRB support for COA review and issuance --Update Preservation Plan element of Comprehensive Plan 11 27 2013 HRB and HPC Resolutions of Support — L__'L•SLB: _s �__•_•_ a r'J.Z.�.�.rr.�_ October 1, 2013 -37- CITY MANAGER'S BRIEFINGS CERTIFIED HISTORIC PRESERVATION PROGRAM— Proposed for Virginia Beach (Continued) Here are the Next Steps: Next Steps • October 1:City Council Request to Proceed with Local Program Amendments • November 13:Planning Commission&Public Hearing -Article 13 Amendments • December 12'City Council&Public Hearing —Adiclo 13 Amendments and New City Code Sec.5.1 re:HRB Membership/Terms --Resolution to Apply for CLG Dmignotwn • December 17:HRB Bylaws Amendments • January 2014:Apply for CLG Designation 29 Mayor Sessoms thanked Ms. Phillips for all her hard work. October 1, 2013 -38- CITY MANAGER'S BRIEFINGS COMMUNITY LEGISLATIVE AGENDA 5:39 P.M. Mayor Sessoms welcomed Robert Matthias —Assistant to the City Manager for Legislative Affairs. Mr. Matthias expressed his appreciation to City Council for their continued support. Mr. Matthias outlined the schedule for adoption of the agenda. A Public Hearing will take place on October 8`h, with a vote for adoption of the Legislative Agenda on October 22"d Mayor Sessoms thanked Mr. Matthias for the information. October 1, 2013 -39- ADJOURNMENT Mayor William D. Sessoms, Jr. DECLARED the City Council Meeting ADJOURNED at 5:42 P.M. • da Finle arnes, CMC Chief Deputy City Clerk Ruth Hodges Fraser, MMC City Clerk City of Virginia Beach Virginia October 1, 2013