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HomeMy WebLinkAboutAUGUST 13, 2019 WORKSHOP MINUTES P„t h )1sS iV s � :-A,�-f`oF4o Rzj VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia August 13, 2019 Mayor Robert M. Dyer called to order the CITY MANAGER'S BRIEFINGS in in the City Council Conference Room, Tuesday, August 13, 2019, at 3:00 P.M Council Members Present: Jessica P.Abbott,Michael F. Berlucchi,Mayor Robert M. Dyer, Barbara M. Henley, Louis R. Jones,John D. Moss,Aaron R. Rouse, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: Guy K. Tower *Due to scheduling conflicts the Dredging and Beach Replenishment Update has been moved up. 2 CITY MANAGER'S BRIEFINGS SCHOOL FUNDING FORMULA 3:05P.M. Mayor Dyer welcomed David Bradley, Director — Budget and Management Services. Mr. Bradley expressed his appreciation to City Council for their continued support: School Funding Formula Discussion DAVID A.BRADLEY,DIRECTOR OF BUDGET AND MANAGEMENT SERVICES August 13,2019 Here is an Overview of School Funding: 2 Overview of School Funding P. The General Assembly has not given School Boards the power to levy taxes. ► City Council appropriates moneys to the Schools,and the Council can choose to appropriate in lump sum or by the nine major classifications set forth in state law.Once appropriated,there is no Virginia statute that empowers the City Council to de-appropriate or withhold funding. N. City Council does not have the power to dictate policies or priorities regarding the oversight of Schools.The Virginia Constitution vests the sole authority to oversee the Schools and the operation thereof with the School Board. ► At the end of the fiscal year,unexpended funds revert to the source of funding (Commonwealth or City).Such reversion funds may be subsequently re- appropriated by Council to the Schools. August 13, 2019 3 CITY MANAGER'S BRIEFINGS SCHOOL FUNDING FORMULA (Continued) The next two (2)slides provide an overview of the History of School Funding Formula in the City: History of School Funding Formula in 3 Virginia Beach ► School funding formula began in FY 1998 ► Shared 7 largest revenue sources(real estate,personal property, general sales,utility,cellular telephone,business licenses,and cable franchise fees) ► 53.13%of revenues provided to Schools and 46.87%retained by City;if revenues under or over performed through the year,City and Schools shared increases or decreases accordingly ► Schools are required to pay for debt service and pay-as-you-go within the amount allocated by the funding formula ► To request funding above the formula,the School Board would make a formal,written request to City Council History of School Funding Formula in 4 Virginia Beach (cont.) ► Original formula continued through FY 2012 with some modifications when it was eliminated for one year I. In FY 2014 a new formula was established: i) Fund 100%of local SOQ match with non-dedicated revenues 2) Take 34.11%of remaining,non-dedicated revenues for discretionary local match 3) Add back Schools'dedications(5.250 real estate) August 13, 2019 4 CITY MANAGER'S BRIEFINGS SCHOOL FUNDING FORMULA (Continued) The current Funding Formula expired on June 30, 2018: Current Status of School Funding S Formula ► The current funding formula expired on June 30, 2018 ► City Manager wrote a letter to City Council on July 27,2018 recommending an extension to the formula for one year with concurrence from the Superintendent of Schools ► Consideration for a new/revised funding formula to be in place for the FY 2021 budget cycle The list below provides the funding sources in the current Funding Formula: FY19 FY20 Real Estate 537,918,638 + 558,798,263 Personal Property 159,729,356 + 163,497,601 Consumer Related 167,923,378 + 171,041,115 6 Utility/Telecommunications 49,337,837 + 49,578,224 Other 33,760629 + 33,791,632 School Dedications Real Estate-4 cents-Schools'Operating 22,346,052 r 22,871,264 Real Estate-1.25 cents-Full-day Kindergarten 6,983,141 we 7,147,270 City Dedications C U rre n t Real Estate-1.89 cents-General Fund 10,558,510 �' 30,876,672 Real Estate-3.3 cents-General Government/SW CIP 10,055,723 sw 18,868,793 Real Estate-2 cents-Roadways 11,173,026 — 11,435,632 Real Estate-0.47 cent-Outdoor Initiative 2,625,661 2,687,374 Funding Personal Property-0.30cent-Public Safety 11,214,280 11,398,363 Cigarette-16 cents-EDIP 2,476,760 -9- 2,384,890 Cigarette-5 cents-Blomed 773,988 « 745,278 Automobile License-$5-General Government 1,920999 a^ 2,742,128 Formula General Fund Non-Dedicated Formula Revenues 868,480,147 = 885,569,161 State Required SOQ Match 176,889,755 M. 175,280,597 Net Revenue to be Shared 691,590,392 710,283,564 Formula Percent 34.11% x 34.11% Discretionary Local Math 235,901,483 = 242,279,429 School Dedications 29,329,177 30,018,534 State Required SOQ Match 176,889,755 + 175,280,597 Discretionary Local Match 235,901,483 + 242,279,429 Formula Contribution from the City 442,120,415 = 447,578,560 August 13, 2019 5 CITY MANAGER'S BRIEFINGS SCHOOL FUNDING FORMULA (Continued) This Standards of Quality(SOQ)Match shows an average growth rate of 2.19%: 7 Standards of Quality (SOQ) Match ,,ilw Sfeo 5176 5177 5175 3170 $168 $160 $151 $152 3150 5154 31m 3130 $126 $128 312o 8114 3110 3100 F ( r r c c9 G ► Average growth rate 2.1% This graph shows the comparison of State vs Local contributions for the School Operating Fund: 8 State vs Local School Operating Fund Old fornNa New formula }Xq ended began .033,1 Sue 3600 8350 $3,66 3251 $25 $246 $200 �Sta1e Funtling Local Funtling August 13, 2019 6 CITY MANAGER'S BRIEFINGS SCHOOL FUNDING FORMULA (Continued) Schools has an average enrollment drop of.07%: Virginia Beach Population and 9 Enrollment 4.'00 35.429 76,000 <]6000 avw10 �<.000 456,600 440.000 i6000 36000 4D,I10 67.030 68.000 433033 66 OM 416033 403000 64000 _.,=.-j^r,mar -POWlatbn �Emolment ► 9,316 student drop since 2001;-0.7%average enrollment drop Here are the Next Steps: 10 Next Steps ► Direct City Manager to continue reviewing the current funding formula with the Superintendent. ► Come forth with recommendations in a joint briefing to City Council and School Board. ► Draft resolution for City Council and School Board for adoption in September. ► Implement in FY 2021 budget process. Mayor Dyer expressed his appreciation to Mr. Bradley for the presentation. August 13, 2019 7 CITY MANAGER'S BRIEFING DREDGING AND BEACH REPLENISHMENT UPDATE 3:23 P.M. Mayor Dyer welcomed Phill Roehrs, Water Resource Engineer, Public Works. Mr. Roehrs expressed his appreciation to City Council for their continued support: s`(.,,,, »" .t Beach Nourishment --; P Program Prog Update Sandbndge Beach F1'" 1 , • fi Bay Beaches Resort Beach Phillip Roehrs, Public Works Engineering August 13, 2019 The City manages approximately twelve (12) miles of Beach on the Atlantic Ocean and five(5) miles on the Chesapeake Bay: ;r Beach Segments , ij Chesapeake 03ay vjp. ► ' Ocean Park Beach— —Lynnhaven Inlet Bay Lake Beach— Cape Henry Beach Chesapeake Beach North End Beach Resort Beach r Rudee Inlet Croatan Beach 4tL.ncIe Cka.11 City Maintains: \--- • 8 beach front segments along Sandbridge Beach the bay and ocean front shorelines. •4.6 miles of Chesapeake Bay beaches. *ii.8 miles of Atlantic Ocean beaches. z August 13, 2019 8 CITY MANAGER'S BRIEFING DREDGING AND BEACH REPLENISHMENT UPDATE (Continued) Here is an overview of Operation Big Beach between June 2001 to 2002: 1Operation Big Beach : , : .rI Beach Nourishment Commenced in Summer 2001 l, Resort Beach — "'i 3' r ire t _ .yam j 300' • 4 Million cy of sand placed from Thimble Shoals Channel. x -+!+ ^F + # Project limits between Rudee Inlet and 89.St. O Completed in June 2002. O Nourishment cost=$22.9 Million. ^` 0 City share=$7.6 Million. "" `-`'�£- 3 Here is an overview of Big Beach Renourishment Winter—Summer 2013: 01.1. Big Beach Renourishment [ : :,e, W►nter-Summer 2013 4, - " '. • i.44 Million cy of sand mined from Thimble Shoals Channel&the Atlantic Ocean Channel. _ `_' 's• Limits of project are from is.St.to 70°St. - O Project completed August zoi3. - O Construction Cost=$14.0 Million. 0 City Cost=$4.7 Million yll August 13, 2019 9 CITY MANAGER'S BRIEFING DREDGING AND BEACH REPLENISHMENT UPDATE (Continued) Here is an overview of Big Beach Nourishment Summer 2019: ii '� ` Big Beach Nourishment ii ."�- ` Summer 2019 iii Virginia Beach Hurricane and Storm Damage 241h Street July 2019 +Is 1.4 Million cy of sand mined from Thimble Shoals Cavalier Beach Club Channel&the Atlantic Ocean Channel. # Limits of project are from 15e St.to 70"'St. August 1$ f Construction Cost=$22.6 Million(Base Bid*One Option). • City Share=57.9 Million. - Qr Construction Began June 21,2019. _ - # 59%Complete as of August 12 9 'bi<" Big Beach Nourishment irlita '- Summer 201 a Virginia Beach Renourishment Status ■•ii c cc- ''..- 61-------„, .4 ,,- Mill a.. d 5 A. iw 3 K \E.. Estimated • - '"" Renourishment Progress p�' .r� 1 \,�, °••.. OYr%� A z' $ .. . pis i� #` y Cubic Yards Placed r ^==1,1,tii '� 750.000 ,-4° - , :, # USACE supported project status mapper. •Mapper is updated daily. # Webiink provided to hotels and motels for guest information. 6 August 13, 2019 10 CITY MANAGER'S BRIEFING DREDGING AND BEACH REPLENISHMENT UPDATE (Continued) Big Beach Nourishment Summary :.. �.. .. .Ts+t.+gg ice' ..n . . 2001-2002:"Big Beach 4Million CY Nourishment ($22 Million) Winter 2012/2013:1.44 Million CY l'- -` Replenishment($14 Million) Summer 2019:1.4 Million CY s Replenishment($22.6 Million) `'" 48. • Local Sponsor Share of Costs to Date:$2o.z Million'i ,:. Storm Damage Aversion Since 2003>$43o Million / _ > The Croatan Beach 2019 Restoration Project is due to be complete late Fall 2019: Croatan Beach Croatan Beach 1 2019 Restoration Project . ' 0 Shoreline Protection Assessment Report Completed-April 2017 13 Annual Dune Repair Permit Modification Received-October 2017 49 50,000cy of sand will be placed along Croatan Beach in late Fall 2019 0 Beach nourishment wilt be conducted as part of the Rudee Inlet Outer Deposition Basin dredging project that is being administered by the USACE. w August 13, 2019 11 CITY MANAGER'S BRIEFING DREDGING AND BEACH REPLENISHMENT UPDATE (Continued) Here is an overview of the Dune Restoration Efforts in Croatan: Croatan Beach Dune Restoration Efforts ♦ Annual Dune Repair Permit Modification allows for up to 20,000cy/yr of sand to be removed from the Rudee Inlet sand trap,be stockpiled and placed within the dune system. # Public Works Operations placed 19,200cy of sand along the dune face between February 2018 and November 2018. • Dune grass planting along constructed dune completed in March 2019. 3 _ „ems w .a 9 Prior to 1998, Sandbrid Beach had not received any type of beach nourishment and, as such, had a shoreline change rate between 10-19 feet each year: Sandbridge Beach oge Rudee Inlet Hurricane Protection&Response + r Sandbridge Beach April 1988 During the 1991 Twin Nor'easters Historically: pogie * No beach nourishment program. Segmented bulkheads built to protect against storm conditions. 1W Vital community that required a -solution. .o August 13, 2019 12 CITY MANAGER'S BRIEFING DREDGING AND BEACH REPLENISHMENT UPDATE (Continued) Here is the Sandbridge Beach Restoration Project History: Sandbridge Beach Restoration ; • Project History •1998 Initial replenishment-100%City Funded 2003 Second cycle-65%federal, 35%City 0 2007 Third cycle-approximately 20%federal,80%City •2013 Fourth cycle- 100%City Funded •2019 Fifth cycle-City Funded, $3.1M federal assistance Here is the 2013 Sandbridge Beach Nourishment Project Summary: 2013 Sandbridge Beach Nourishment t'�-"1 `•��I 2200 Block Sandfiddler Rd June 2013 Project Summary: 1. Project Duration:March 2013 to June 2013. _._ ->lellg _u l _ sin 2. Project Limits: 5.3 miles. 3. Constructed Project Volume=2.18MCY. 4. Berm Height: +7.0 ft.NAVD 88. 5. Berm Width: 90ft from seawalls or+7.0 ft. NAVD 88 contour. lun e 6. Width to MHW(+1.3ft NAVD 88): 200ft from seawalls or+7.0 ft.NAVD 88 contour. 7. 1V:20H beachface slope to sea. 8. Total Project Cost=$15.9 Million. August 13, 2019 13 CITY MANAGER'S BRIEFING DREDGING AND BEACH REPLENISHMENT UPDATE (Continued) Here is an overview for the 2019 Sandbridge Beach Nourishment Proposed Project: 2019 Sandbridge Beach Nourishment ;,.,; 0.-1 Tuna Lane Proposed ProleCt: August 2017 1. Project Duration:Nov.2019 to April 2020. '' a 2. Project Limits: 5.3 miles. 3. Project Volume=1.7MCY 4. Berm Height: +7.0 ft.NAVD 88. 5. Berm Width:90ft from seawalls or+7.0 ft. Chub Lane NAVD 88 contour. March 2018 6. Width to MHW(+1.3ft NAVD 88):200ft _ from seawalls or+7.0 ft.NAVD 88 contour. 7. 1V:20H beachface slope to sea. 8. Awarded Bid Price=$20.3 Million. 13 To date, there has been over 9-Million cubic yards of sand placed along 5.3 miles of beach in Sandbridge: C '. Sandbridge Beach Restoration .� Program Summary -" 1998-1.5MCY Initial Const.($8 Mil) .. ,_ r ,',.-" 2003—1.7MCY Replenishment($11 Mil) - 2007 2.oMCY Replenishment $10 Million) - 2013-2.2 MCY Replenishment($16 Million) 2019-1.7o MCY Replenishment($2o Million) Local Sponsor Costs to Date=$5.5.8 Million Storm Damage Aversion Since Hurricane Isabel(Approx.$1ooMil.) i 14 August 13, 2019 14 CITY MANAGER'S BRIEFING DREDGING AND BEACH REPLENISHMENT UPDATE (Continued) Here are the three(3)Bay Beaches maintained by the City: '"- lynnhaven Intel The Bay Beaches Hurricane Protection 8 Response Chesapeake Beach 2009 Nor'easter '- 114.4 Ocean Park Beach Cape Henry Beach Hurricane Earl 2ot0 Superstorm Sandy 2012 is Here is an overview of the Cape Henry Beach Restoration: Cape Henry Beach Restoration ft- Ardisilion 2019 Beach Nourishment Effort: • 2 mile project length. • 170,00o cy along CHB shoreline. Material mined from USACE Lynnhaven Inlet Navigation Dredging Project. R City cost for sand placement=$750,000. • Cape Henry is now part of the Bay Beaches Resiliency effort to have a designated nourishment cycle and sand source. 16 August 13, 2019 15 CITY MANAGER'S BRIEFING DREDGING AND BEACH REPLENISHMENT UPDATE (Continued) Here is an overview of the Ocean Park Beach Restoration: Ocean Park Beach Restoration OPB Restoration: • 0.5-mile project. 6 Last nourished in Winter 2013. +� 66,000cy of sand placed on beach from the USACE's Lynnhaven Inlet dredging. JPA submitted and design efforts are underway for the initial beach nourishment from a designated sand source for OPB. 0 Sand placement utilizing a designated sand source is scheduled for Spring zozo. 17 Here is an overview of the Chesapeake Beach Restoration: Chesapeake Beach • •10 M =beach restoration project with periodic maintenance. 0 Favorable court ruling that public interest in beach does exist. ' 0 Critical for coastal protection and resiliency, most erosive section of City's coastline. 0 360,000 cy of sand placed to nourish the beach and restore the dunes. Construction Completed in May 2018. Total project costs=$5.0 Million, 100%City Funded. 18 - August 13, 2019 16 CITY MANAGER'S BRIEFING DREDGING AND BEACH REPLENISHMENT UPDATE (Continued) Chesapeake Beach Project is limited to a one-mile stretch of beach that extends from the border with Little Creek Amphibious Base on the west to Joyce Avenue and Baylake Pines on the east: Chesapeake Beach 11_ Project Limits I it :{ uw .wi 91R Y.. ✓ .� iY. ;:jiwl fir`- The next two (2)slides provide before and after aerial pictures of the Chesapeake Beach Nourishment Project: Chesapeake Beach Pre-Nourishment -M 1 i --1i 97.--n--if -Ti 1y T ii a-li 1--7 iI August 13, 2019 17 CITY MANAGER'S BRIEFING DREDGING AND BEACH REPLENISHMENT UPDATE (Continued) Chesapeake Beach ... ►£ _ �Y r gr ;.. Yea 449O Ocean View Ave , f • h-''--.k. '. '' v 1. 21 Summary \ 1 Committed to the Future: O Maintain Federal Partnership ,i 0 Continue to evolve the Bay k' "*-~ 1 beaches renourishment program O Coastal Hazard Response Preparedness O Adapt to Sea Level Rise ,--t _ ."- 22 Mayor Dyer expressed his appreciation to Mr. Roehrs for the presentation. August 13, 2019 18 CITY MANAGER'S BRIEFINGS CERTIFIED LOCAL GOVERNMENT PROGRAM UPDATE 3:40 P.M. Mayor Dyer welcomed Mark Reed, Historic Preservation Planner — Planning and Community Development. Mr. Reed expressed his appreciation to City Council for their continued support: coo of Virginia Beach Certified Local Government Program Update City Council Briefing Mark Reed, Historic Preservation Planner August 13,2019 11/4 Here is the Certified Local Government(CLG)Program Overview: Certified Local Government (CLG) Program Overview J Partnership between Governments • Federal Historic Preservation Program • National Park Service(NPS) r. • State Historic Preservation Office(SHPO) 40. • Virginia Department of Historic Resources(DHR) • Local Governments • Currently 36 CLGs in Virginia • Virginia Beach designated a CLG August 25,2016 August 13, 2019 19 CITY MANAGER'S BRIEFINGS CERTIFIED LOCAL GOVERNMENT PROGRAM UPDATE (Continued) Here are a few of the CLG Program Benefits: Benefits of a CLG Community a • Technical assistance from DHR and the National Park Service • s K ' ■ - • Eligible for CLG matching grants for preservation — programs • DHR Cost Share Program funding for survey projects in which CLG grant funding is unavailable ►, zt "(t�•�li.fa.r • Free full access to DHR's GIS-based data sharing system (VCRIS),a$500 value annually Mears House-Acredale The City's Historical Preservation Program has three(3) components: Virginia Beach's Historic Preservation Program Three Components • Planning and Community Development Department • Administration,Coordination and Guidance • Historic Preservation Commission e•a • City Council Appointed-15 members and 2 Students Advises City Council and Planning Department • CLG Areas of interest include: i • Survey and inventory of Historic Resources • National Register Nominations • Public awareness and participation EEE 111 • Historical Review Board fir I(I((((���( ��((�((�(((•il,f • City Council Appointed-8 members HIIIIIIIIIIMIIIM11111110i8,. +,,,., • 16 Historic and Cultural Districts Williams Cottage-Oceanfront • Issues Certificate of Appropriateness in Historic and Cultural District zoning overlays August 13, 2019 20 CITY MANAGER'S BRIEFINGS CERTIFIED LOCAL GOVERNMENT PROGRAM UPDATE (Continued) The next two (2)slides provide an overview of the Virginia Beach/DHR CLG Agreement: Virginia Beach/DHR CLG Agreement CLG Agreement Requirements- Demonstrate Improvement in these areas • Extend historic zoning to additional properties in multiple- property historic districts listed/eligible for National Register of Historic Places • Extend historic zoning to one or more additional individual properties listed/eligible for National Register of Historic Places • Extend local zoning protection to archaeological resources DeWitt Cottage-Oceanfront Virginia Beach/DHR CLG Agreement CLG Agreement Requirements- Demonstrate Improvement in these areas • Include in the Review Board one or more additional members meeting professional qualifications standards • Include provision to ensure Review Board vacancies do not remain unfilled for unreasonable periods of time • Development of preservation plan or ; accomplishment of preservation planning activities consistent with the Secretary of Interior's Standards for Archaeology and Historic Preservation Jefferson Manor Motel Apts.-Oceanfront August 13, 2019 21 CITY MANAGER'S BRIEFINGS CERTIFIED LOCAL GOVERNMENT PROGRAM UPDATE (Continued) The Archaeological Assessment for the Northern part of the City was completed in 2018; the Southern part of the City is due to be complete in 2020: Virginia Beach Survey and Inventory Archaeological Assessment 011110, Continue a system for the survey and inventory of local historic properties,including archaeological sites • City-wide archaeological assessment • Completed northern half assessment in 2018 • Received State Cost Share Grant of$18,700 • Southern half assessment will be completed in 2020 • State Cost Share Grant of$9,000 awarded co Virginia Beach Survey and Inventory Architectural Survey Update Continue a system for the survey and inventory '} , of local historic properties • Architectural resource survey for northern half of 4.. 4:4 the City • Previous survey completed in 1992 • Update completed in 2018 P • Architectural resource survey for southern half of the City • Previous survey completed in 1993 • Under contract and will be completed in 2020 Craftsman Style House—Chesapeake Beach August 13, 2019 22 CITY MANAGER'S BRIEFINGS CERTIFIED LOCAL GOVERNMENT PROGRAM UPDATE (Continued) As requested by Council Member Wilson, Mr. Reed distributed copies of the Architectural Survey Report for the Northern Half to Council Members (a copy of which is on file in the City Clerk's Office). Here is an overview of the Assessment: Survey and Inventory Architectural Survey Update Northern Half • 49 Neighborhoods surveyed If STORE ARCRITEC,JRAL REKURCE SURVEY UG.' • 9 identified as potentially eligible for listing as a Historic CITY OF VIRGINIA BEACH.VIRGINIA District in the National Register 4014111- • 283 individual resources surveyed • 27 identified as potentially eligible for listing in the National Register,primarily in the context of the Multiple Property Documentation DHR recommends VB study to Virginia communities ikra as an example for how to survey 20th-century architectural resources Survey and Inventory Architectural Survey Update Northern Half Potentially Eligible National Register Historic Districts fr • Aragona Village • Chesapeake Beach X tar.,i t ti"• • Doyletown • Eureka Park • L&J Gardens "* • Laurel Manor • Queen City • Seatack Art Deco Style One-Unit Apts.—Chesapeake Beach • Thoroughgood August 13, 2019 23 CITY MANAGER'S BRIEFINGS CERTIFIED LOCAL GOVERNMENT PROGRAM UPDATE (Continued) Seatack is one of the oldest African American communities and was identified in 1992 and 2018 surveys, as potentially eligible as a Historic District: National Register Historic Districts Nomination Process Seatack • 0 RAm_ • One of the oldest African American communities { • Identified as Potentially Eligible in 1992 survey • Identified as Potentially Eligible in 2018 survey • , .. • Recommended boundaries based upon the built :1111 ' _ - ti` environment and cohesiveness of contributing resources 4,7 • • Public Engagement throughout the process _ 1 . • Initiate with Civic League 4 VI"I" • Expand to all property owners Here is an overview of the Nomination Process: National Register Historic Districts Nomination Process F if Seatack .1),.4 1_ ' I . f ' . 44 f : • Two step process ,,,Ail ;Y Preliminary information form submitted to DHR to ,,+ • ;ii. 111 determine eligibility I . - r— • Nomination to DHR to make case for listing in -- -- `.I= Virginia Landmarks Register and National Register of r f .n Historic Places — � • Professional Cultural Resources Firm contracted for each step • Designation is honorary and not restrictive or protective House-Seatack August 13, 2019 24 CITY MANAGER'S BRIEFINGS CERTIFIED LOCAL GOVERNMENT PROGRAM UPDATE (Continued) Here are the recommendations from Cultural Resource Analysts and Debra McClane Architectural Historian: Survey and Inventory Architectural Survey Update Northern Half Recommendations from Cultural Resource Analysts& Debra McClane Architectural Historian • Develop City-wide historic context for post-war suburbs • Additional Reconnaissance-Level survey I]5 • National Register of Historic Places Nominations I • Multiple Property Submissions • Continue to add resources to Virginia Beach Historical Register • Expand use of tax incentives • Expand Historical Highway Marker program • St.Andrew's AME Church-Queen City Oral History Program • Interpretive signage program at local pocket parks Here are the Next Steps: Certified Local Government Next Steps DHR will do a 4-Year Review in 2020 with recommendations for next four years • Historic District Standards and Guidelines • Update Inventory and Survey Planf . • Revise and update Historic Resources Management r, Plan ! • National Register Nominations • Workshops on National Register process - R • Pre-WWII Historic Districts • Seatack • Multiple Property Documentation Tudor Revival House—Bay Colony August 13, 2019 25 CITY MANAGER'S BRIEFINGS CERTIFIED LOCAL GOVERNMENT PROGRAM UPDATE (Continued) Certified Local Government Questions? . What is DHR saying about Virginia Beach? ` .; • "Virginia Beach is the star local government!"— Elizabeth Lipford,Architectural Historian,Eastern Regional Preservation Office • "You guys are a model CLG"—Lena McDonald, National/State Register Historian • "The work done in Virginia Beach since becoming a CLG is beyond impressive..."—Aubrey Von Lindern, '". Certified Local Government Coordinator Oyster Shed—Eastern Branch Lynnhaven River Mayor Dyer expressed his appreciation to Mr. Reed for the presentation. August 13, 2019 26 CITY MANAGER'S BRIEFINGS SEATACK COMMUNITY ENGAGEMENT PLAN 4:05 P.M. Mayor Dyer welcomed Bobby Tajan, Director — Planning and Community Development. Mr. Tajan expressed his appreciation to City Council for their continued support: b Coy of "` Virginia Beach t_ "-Historic Soatack i - Historic Seatack Neighborhoo4 Community Engagement r_ City Council Briefing ..a ''•nistont Seatack 4—Subur6aa Epps Area August 13,2019 Bobby Tajan,Director,Planning&Community Development Here is a map of Historic Seatack with different boundary requirements referenced on the Legend: CNyof Virginia Beach .* 0 on of ' L.g.nd t. .wn sw�nrusn . .aK awn liglf •5A It c( August 13, 2019 27 CITY MANAGER'S BRIEFINGS SEATACK COMMUNITY ENGAGEMENT PLAN (Continued) Here are the Goals for the Historic Seatack Community Engagement: Historic Seatack Community Engagement Goals Properly recognize Seatack Community • • Understand the expectations of the community • Discover ways to recognize the history of the community • Partner with the community F *'a Update the Suburban Focus Area to be more actionable • Provide clear direction in the Comprehensive Plan to address community needs goo. , • Identify land use regulations that will help to protect the • • community Review with the community the possibility of historic I recognition • Here is the Engagement Timeline: Historic Seatack Community Engagement Timeline Completed and Upcoming Activities Project Manager Team Meeting—April 23,2019 r • Meeting to discuss proposed engagement timeline for the Historic Seatack Community City Staff Meeting to Discuss Next Steps—July 3,2019 • • Meeting with Ron Williams,Project Managers,Director of Planning,and Comprehensive Planning Coordinator to establish next steps ---a... Kick-Off Meeting-Historic Seatack Civic League Board—August 8,2019 (Rehoboth Baptist Church—182 S.Birdneck Road at 6:30 p.m.) � �• • Identify what is important to the community,Establish Work Group membership, nk7c+Kx Collaborate on Engagement Concepts,Provide information regarding State/National Register Historic District and becoming a CAC Community Walk with Work Group&Staff—September 2019 •.. • Community walk with Work Group to better understand community boundaries and to Barons Watt establish areas of improvement E-9ads8raf➢?aM+ Begin Community Engagement Activities—October/November 2019 • Identity what is important to the community and develop webpage to inform and update �. community P Update of SFA 9 in conjunction with Comp Plan Update—Fall/Winter 2019 < e' • Work with community to update plan August 13, 2019 28 CITY MANAGER'S BRIEFINGS SEATACK COMMUNITY ENGAGEMENT PLAN (Continued) PROJECTED Timeline for the Seatack Community Engagement Process Project Manager Community Walk whit Teem Meeting Work Group&Staff Work with Community Apra 21,2019 to Update SEA 9,es necessary gckOff Meeting with Historic Seatack bard (Series of Dates) Community Engagement nty/Staff Meeting Members Activities to Weems Nest Steps 1 2019 (Series of Dates) luM1,2019 J.too<,/carry rao,cn,!. 2019 2020 .Project Manager Team Meeting-April 23,2019-Complete Manthelle Coleman&Mark Reed met to discuss proposed engagement timeline for the Historic Seated Community .City Staff Meeting to discuss Next Steps-duly 9,2019-Complete Meeting with City Staff to establish net steps and direction for moving forward .Nick-Off Meeting w/Historic Seatack Cleft League Board Members-August 8,2019(Rehoboth Baptist Church-182 S.Birdneck Road at 6:30 p.m.) Identify what is important to Me community,Establish Work Group Membership,Collaborate on Engagement Concepts,Provide information as it relates to becoming a CAC,and information regarding becoming a State/National Register Historic District .Community Walk with Work Group&Staff-September 2019 Conduct a community walk with Work Group to better understand what their community is to them and what areas the community covers Milestone KEY .Begin Community Engagement Activities,based on Workgroup&Communications Office input(Series of Dates)-October/Early November 2019 ♦Complete Identify what is important to community,compile findings of outreach,and develop webpageto inform and update community .Proposed .Work with Community to Update SEA 9 in conjunction with the Comprehensive Plan Update,as necessary(Series of Dates)-Beginning Fall/Winter 2019 Identify what more can be done within this context Community Engagement Timeline The next two (2)slides provide an overview for the Seatack National Register Nomination Process: Historic Seatack National Register Nomination Process Meet with Seatack Community Civic League Executive Board-August 2019 • Planning Staff will meet with Seatack Community Civic League representatives to discuss proposed Virginia Landmarks Register/National Register of Historic Places process and timeline for Seatack Historic District and determine if the Civic League is interested in pursuing the first step in the Preliminary Information Form(PIF)process Staff develops Scope of Work for Preliminary Information Form(PIF)and • A`t Solicits Proposals from Professional Cultural Resource Management Firms -September 2019 3' 4-- • Planning staff will develop the project scope of work for the PIF and coordinate with the Finance/Purchasing Office to solicit proposals from Professional Cultural Resource Management firms ._I ''J Kack-Off Meeting with Cultural Resources Firm—November 2019 �( ' ,/• • • City of Virginia Beach will contract with selected firm for PIF and will initiate project with a kick-off meeting with the consultant Meeting with Civic League-December 2019 • Planning staff and representatives of the selected cultural resource management firm will meet with the Seatack Community Civic League to discuss the project and outline the process,timeline,and ways for community members to assist August 13, 2019 29 CITY MANAGER'S BRIEFINGS SEATACK COMMUNITY ENGAGEMENT PLAN (Continued) Historic Seatack National Register Nomination Process Completion of initial draft of Preliminary Information Form—April 2020 • Cultural Resource Firm will submit initial draft of the PIF to Planning staff for review and comment.Planning staff will share the draft with Seatack Community Civic League as part of their review and comment process Submittal of PIF to Virginia Department of Historic Resources—May 2020 • Cultural Resources firm will make a presentation on the PIF to Seatack Civic League. Cultural Resources firm will submit Completed PIF to the Virginia Department of y Historic Resources(DHR)for review and placement on State Review Board Agenda _moo Action on PIF by State Review Board—September 2020 _ • State Review Board will determine whether or not the Seatack Historic District is _ l' potentially eligible for the Virginia Landmarks Register and the National Register of _ r .I— Historic Maces "7- -- _ ,4» •I• Estimated Completion of National Register Process—July 2022 The next several slides provide the Projected Timeline for the Seatack National Register Nomination Process: PROJECTED Timeline for the Seatack National Register Nomination Process Meeting with Mk League Kick-Off Meeting with Completion of initial draft Representatives Preliminary Information Form Cultural Resources Firm (pIF) Sniff Develops Meeting with Submittal of PIF to Virginia Scope of Work(PIF)and Civic League DeWrbneMMHistoric SoRcW Proposals .. Resources 2019 2020 .fleet witi.Sextuclec n.mu nit,Civic League Executive Bnu:e-Aogust 2019 Planning Staff wig meet with Seatack Community Civic League representatives to discuss proposed Virginia landmarks Register/National Register of Hlstork Places process and timeline for Seatack Historic District and determine ifthe CNk Leaguers interested ie pursuing the first step in the Preliminary Information Form(Pun process . Ste,of N.c.it for Fre--In race.1'triton a (I V r. la.:s Fieuctsals tete P:ot cr (u!u,l Rea Mar.g:.ncnt N'r., Seuttrnter 201n Planning staff will develop the project scope of work for the PR and coordinate with Me Fbance/Purd.asklg Offketo solicit proposals from Professional Cultural Resource Management firms .l.:1.o11 Meet ins with Cultural Resource:'r - c tuber 2S1S City of Virginia Bead)will contract with selected firm for PIP and will initiate project with a kick-off meeting with the consultant wit,.(uv r Le:[ef•I;ecerebe. Planning staff and representatives of theselected cultural resource management fee will meet with the 5eatacck Community Civic League to drscossthe project and omlinethe process,timeline,and wan for community members to aeele Milestone KEY l 1 Cultural Resource Finn will subnit Metal draft of Me PIF to Planning staff for review and comment.Planning staff will share the draft with Seatack Community Civic League as part of their review and comment process .Nomination • coal c!PII c-\'r; of Nisturic Rec.. Cultural Resources firm will make a presentation on the PIF to Seatack Civic League.Cultural Resources firm will submit completed PIF to the Virginia Department of Historic Resources(ORR)for review and placement on State Renew Board Agenda National Register Nomination Process August 13, 2019 30 CITY MANAGER'S BRIEFINGS SEATACK COMMUNITY ENGAGEMENT PLAN (Continued) PROJECTED Timeline for the Seatack National Register Process Action on PP by State width to Property Owens Staff Develops and Residents wh Proposed Scope of Work and Review Board Dbtrkt Solicits Proposah November2020 laouary 2021 Meeting with Civic League Meeting with Property Owners Representatives and Residents within Proposed oamx.,tutu.. Dhtrkt 2020 ber Dece 2021 _tutu.. ._._tutu tutu tutu... tutu tutu tutu..tutu.. tutu tutu._ • - 11 by state Revew.b.a-d-Se Ptemle'2020 State Review Board will determine whether or not the Seated.Historic District is potentially eligiblefor the Virginia landmarks Register and the National Register of Historic Places ♦Meeting with Civic league Representatives-October 2020 Planning Staff will meet with Seated(Community Chlc League representatives to discuss proceeding with National Register of Historic Phut nomination for Seatack Historic District C it was determined to be potentially eligible by the State Review Board ♦Mailing to Property Owners and Residents within Proposed District-November 2020 Mailing to all property owners and residents has possible)within the proposed boundaries of the National Register Historic DMrid to explain the project,process and to mvde them to December 2020 meeting 46♦Meeting with Property Owners and Residents within Proposed District-December 2020 Meeting with property owners and residents within the proposed boundaries of the National Register Historic DSMctto explain project,process and what it meant Mdeaeone KEY ♦Staff develops Scope of Work ter Register Nomination and Solicits Proposals from Professional Cultural Resource Management Firms-January 2021 ♦PIE Planning staff will develop the project scope of work for the National Register nomination and coordinate with the Finance/Purchasing Office to solicit proposals from Professional Cultural Resource Management firms ♦Nwninatio National Register Process PROJECTED Timeline for the Seatack National Register Process Kick-Off Meeting with Cultural Resources Firm Submittal of Nomination to tutu Completion of initial draft Virginia Department of Meeting with National Register Nomination Historic Resources Civic league Septernter2021 December.o2. Apr112021 2021 March July August September October November December 2021 ♦Kick-Off Meeting w/Culural Resources Firm-March 2019 City of Virginia Beadle will contract with selected cultural resources firm for the National Register nomination and will initiate project with a kick-off meeting with the consultant ♦Meeting with Sick League-April 2021 Planning staff anti representatives of the selected shun)resource management firm will meet with the Seatack Community chic League to discuss the nomination project and outline the process,timeline,and ways for community members.assist ♦Completion of initial draft National Register Nomination-September 2021 Cultural Resource Firm will submit MBlal draft of the National Register nomination to Planning staff for review and comment.Planning staff will share the draft with Seatauk Community Civic league as part of their review and comment process ♦Submittal of National Register Nomination to Virginia Department of Diatonic Resources-December 2021 Cultural Resources firm will make presentation on the National Register nomination to Seatack Community Civic league.Cultural Resources firm wino/bent completed National Register nomination.the Virginia Department of Historic Resources(DNR)for review and placement on State Review Board Agenda Milestone KEY •c' ♦Nomination National Register Process August 13, 2019 31 CITY MANAGER'S BRIEFINGS SEATACK COMMUNITY ENGAGEMENT PLAN (Continued) PROJECTED Timeline for the Seatack National Register Process Mailing to Property Owners and within Proposed District Action by State Review Board National Park Service Action on and immediately adjacent to on Nominatlonto Virginia Nominatlonto Notional Proposed District landmarks Register Register of Historic Moses • Public inuring on 5Pi,1Ji' wry NU Proposed District tehruery 2m2 2022 Janda, - a_g.s 5eo:c,rher 2022 Mailing to Property Owners and Residents within Proposed District—January 2022 Mailing from DHR to all property owners whhin the proposed boundaries of the National Register Historic District and to all property owners immediately adjacent to the proposed district to explain the nomination and to invite them to February 2022 public hearing meeting Public Nearing on Seated National Register Nomination—February 2022 Virginia Department of Historic Reocrcex(DNA)will host a public hearing to explain the nomination and what being a National Register HNtodc District means and doesn't mean.They will explain the process Many cttiens want to oppose the nomination .Action by State Review Board on Nomination to Virginia Landmarks Register—April 2022 The State Review Board will review the National Register nomination and determine whether or not to list the Seatack Historic District in the Virginia Landmarks Register ♦Action by National Park Service on Nomination to National Register of Historic Maces—July 2022 The National Park Service will review the National Register nomination forwarded tothem by MIR and determine whether or notte led the Seatack Historic District in the National Register of Historic Paces Milestone KEY ♦Pip ♦Nomination • National Register Process Historic Seatack Community Engagement Thank you! • Mayor Dyer expressed his appreciation to Mr. Tajan for the presentation. August 13, 2019 32 CITY MANAGER'S BRIEFING PERMANENT MEMORIAL AND BUILDING 2 SURVEY RESULTS 4:24 P.M. Mayor Dyer welcomed Julie Hill,Director—Communications. Ms. Hill expressed her appreciation to City Council for their continued support: Options for a memorial and the future of building 2 Publiclnput.com Survey Results Overview City Council Meeting Informational Briefing August 13, 2019 Here is the Survey Summary: Survey Summary P:)) 19 days active 2,650 participants 1,247 comments Survey was open July 8 - July 26, 2019 Publicinput.com/4728 Publiclnput.com/VBMemorialandBldg2 August 13, 2019 33 CITY MANAGER'S BRIEFING PERMANENT MEMORIAL AND BUILDING 2 SURVEY RESULTS (Continued) Here are the demographic results: I am. . . A City employee ■ 34%A resident of Virginia Beach • 5% A former City of Virginia Beach (11111 employee in 4% None of the above My work location is . . . • Outside of the Municipal Center ■ In the Municipal Center but not Building 2 410) .I Building 2(prior to or since May 31) August 13, 2019 34 CITY MANAGER'S BRIEFING PERMANENT MEMORIAL AND BUILDING 2 SURVEY RESULTS (Continued) The next several slides provide a few of the survey questions and the respondent results: What feelings would you want a permanent memorial to capture or convey? Strength 12 — "` 83 Love 19 '_ 71 Hope 22 66 Comfort : 23 60 Warmth 30 43 Spirituality 22 33 Admiration 23 29 Understanding 24 28 Acceptance 71 27 Freedom 2426 Joy 1517 Contentment 11 0 10 20 30 40 50 60 70 80 90 %Strongly Agree %Agree To what extent is it important for the memorial to have... Natural elements lieN 23 41.111h 63 Specific info about each victim 58 Places to sit 2748 Places for small groups to gather 2 Ar 34 Areas to leave momentos 25 0 10 20 30 40 50 60 70 Absolutely essential Very important August 13, 2019 35 CITY MANAGER'S BRIEFING PERMANENT MEMORIAL AND BUILDING 2 SURVEY RESULTS (Continued) How important is it that the permanent memorial be a place for ... Quiet reflection 20 73 Celebration of life 23 64 Prayer 49 :— `, 21 Uplift 43 31 Inspiration 43 Contemplation 42 � 31 0 10 20 30 40 50 60 70 80 Absolutely essential Very important Should we continue to ?i%I don't have strong flings about it one way or keep a site another for a temporary memorial? August 13, 2019 36 CITY MANAGER'S BRIEFING PERMANENT MEMORIAL AND BUILDING 2 SURVEY RESULTS (Continued) Should we continue to keep a site for a temporary memorial? Of Participants Who Selected Yes Of Participants Who Selected No 5%Ah 0- o..Ai Beach employee Bearn empayee 34% ',"tritr Alp , i*iA resident of Virginia 36%A resident of Virginia Beach I 56%A City employee Beach 56%A City employee If yes, would you support relocating the .• No 38°�°temporary memorial to the parking lot across the street? August 13, 2019 37 CITY MANAGER'S BRIEFING PERMANENT MEMORIAL AND BUILDING 2 SURVEY RESULTS (Continued) Resulting from the 62%who supported a temporary memorial, a proposed site was located near Building 30.• i • . V ._p— ._ • . i • i • - I • - • I t .'),' To here r 4, - , e leit a R� . Mevetempo 4-e -', F memorial fromm f'', t s r' , /� ., here °.. * • , ,tiriottil;' 410tr,40„„4"...... ,.. , er .4.,r M.4„ ,... �"6. t3-. .,;z .y,..•� K♦ z t Regarding the future of Building 2, 61%of respondents would like to see it re purposed: Which of the . a following lay. ❑Tear it down options for Y 39/0 � ()Police HQ/First the future of Precinct 0 Renovate,other Building 2 Citydepts dodoYou 7 ❑Make it new City Hall support? August 13, 2019 38 CITY MANAGER'S BRIEFING PERMANENT MEMORIAL AND BUILDING 2 SURVEY RESULTS (Continued) There were mixed responses for the future name of Building 2: After the Victims 9% Police HQ/l st Precinct If yes, which 17°' of the Something Else following do 51'0 you prefer? After the day (531,etc) ---'� 23% o Somtthing Else oAfta the day(531,etc) ■Poli¢HQ/1st Prcana n After the Viair. There were 1,247 total comments, grouped below in bubble format: Comments Police Tear it down 123 148 tree_ 2 memorial Oeralo Fte-rSteam dart 1 C ' D{tirtten��t ;ary'cads 101 pettertnttil 7 2 Sat Not 2 2 s ra r arss bi' tportari714me 11 riartad 1 S;^ook tamty 1 ccs 2beaci. 4' 2 14 tka- H' ''Utt 1 '* *13 3ett,0 :t,3 children p"4 4 1,;, bea,,:ifut 3 6 10 garden 1' „ hare, 5 1 art 9 imp 1 r4 fe 13 12 t a M:, 8 15 7 43 August 13, 2019 39 CITY MANAGER'S BRIEFING PERMANENT MEMORIAL AND BUILDING 2 SURVEY RESULTS (Continued) The next three (3)slides provide an example of the comment responses: Comments Comment for question:"If yes,which of the following do you prefer?" Don't rename it tear it down! 7/16/2019 1:49 PM Tear it down don't rename r * ``Q140 • 11 every budding that had a tragedy associated with it were torn down,20%of buildings and homes in the US would have to be destroyed. 7/27/2019 7:26 AM • Home CD * V�7 1 • Make it a half way house either for youth or homeless. 7/27/2019 12:02 AM s. Home O * I worked in the Pentagon 9/11 and renovating/restoring it showed our strength.We can do the same with Bldg 2. 7/26/2019 9:53 PM ., t * L' • Comments Comment for question:"If yes,which of the following do you prefer?" Bldg two is after all is where it happen.Changing its name...`A rose by any other name would still smell the same".And to all those wanting to tear it down...who pays for it.We do not replace roadways or rename intersections when someone dies in a ar accident. '16/20198:25 AM 'ear it down * CD * L`Q lo • Comment for question:"If yes,which of the following do you prefer?" What if you rename ALL the buildings at the municipal center to their actual address?This would make it easier for visitors, deliveries,employees and public safety to navigate the municipal center.Right now,each building has a nonsensical number ,vith a label and no known address.(i.e.City Hall,Building 1,2401 Courthouse Drive.).This is a great opportunity to REBRAND our organization,our campus and our work environment. '%9/2019 4:49 PM Safe Safety opportunity CID @N August 13, 2019 40 CITY MANAGER'S BRIEFING PERMANENT MEMORIAL AND BUILDING 2 SURVEY RESULTS (Continued) Comments Comment for question:"If yes,which of the following do you prefer?" 531 is a nice thought,and being practical,it would be best to rename it something unique if it is not going to be torn down. Honestly,it will always be building 2 in the eyes of anyone who was working for the city at that time.Not sure it should remain up at all. 7/9/20198:43 AM i not 531 CD * L`SI} 40 Comment for question:if yes,which of the following do you prefer?" I think if it is renamed,it shouldn't be named 531 or 12,16,nothing that is a reminder of the event. 7/9/2019 8:56 AM not 531 * Ms. Hill advised another survey will be distributed in approximately one (1)year: Options for a memorial and the future of building 2 Mayor Dyer expressed his appreciation to Ms. Hill for the presentation. August 13, 2019 41 CITY COUNCIL'S BRIEFING LAW ENFORCEMENT RETIREMENT AGE 4:54 P.M. Mayor Dyer opened the discussion and advised he has a personal concern over age discrimination and would like to discuss the possibility of a retirement age of 67 as a compromise between 65 and 70, which would allow personnel to then collect social security. Mayor Dyer advised, as a home health care therapist, he sees a lot of people who are not ready to retire. Council Member Moss advised there is not enough statistical data to have a conversation. Council Member Henley advised she was surprised to see this item on the Agenda but does not like having a mandatory retirement age for any department. Council Member Henley advised the police department has many vacancies, trouble with recruiting, and with possible requirements for additional building security, there may be a need for more positions. Council Member Henley added, this should not be focused on one person or one department and should be looked at as a broad question. Vice Mayor Wood advised he received results from an internal survey conducted by the Police Benevolent Association (PBA). It was a two-question survey; 1 — "Please indicate your age range"and 2— "Do you think council should change the current city code and raise the mandatory retirement age of First Responders to 70 years of age". Of 150 respondents, 92%are against changing the retirement age to 70 years old. Vice Mayor Wood advised he received emails from employees concerning the mandatory age and distributed copies, attached hereto and made a part of the record. Council Member Wilson advised she does not feel there is enough information and advised she would like to know if changing the retirement age will have any effect on the Line of Duty Act and cost to the City. Council Member Wilson advised the Line of Duty Act was passed by the General Assembly for first responders who were killed or suffered injuries in the line of duty, to assist their families,provide health insurance and college benefits but the City is responsible for the funds. Vice Mayor Wood advised he had information concerning occupational injury and illness rate by police departments from around the country and the City is at the top of the list. Vice Mayor Wood requested to get information to understand why. Vice Mayor Wood advised in the recent briefing, the number ofphysical contact incidents with the public is down which should reflect a lower number of police officer injuries. Council Member Wooten requested to have information on promotions to see how changing the retirement age may have an impact. Mayor Dyer advised this is a problem in public safety all over the nation and really comes down to equity and fairness. Mayor Dyer agreed Council needs more metrics to understand. Council Member Berlucchi requested information showing if the maximum retirement age is changed, what affect will that have on the minimum retirement age. August 13, 2019 42 CITY COUNCIL'S BRIEFING LAW ENFORCEMENT RETIREMENT AGE (Continued) Council Member Henley advised many other cities in Virginia mandatory retirement age is set at age 70 and believes best practices should be looked at from cities within the state. Council Member Henley requested to know how many vacant positions there are and the impact of injuries on meeting manning level requirements. Dave Hansen, City Manager, advised there are three police officers that would be affected by changing the retirement age from 65; one is age 64 and two are 63, as well as one firefighter who is approaching 65. Mr. Hansen advised all injuries are tracked, currently the top three Departments with the most injuries are:Police, Public Works and Fire. Mr. Hansen advised he will provide a Risk Management Report with specific information. Council Member Moss advised it is not advisable to make a decision based on a couple of people. This is an intricate issue as there are so many scenarios to look at and requires a lot of data and deliberation. Council Member Wilson advised this is a very physical and unpredictable job and would like to know what the physical standards are. Council Member Henley advised it was not long ago the Sher ff's Department retirement age was 70 and would like to have the data that was used along with the transcripts of Council discussion when that decision was made. Council Member Wooten advised she has seen and served along many officers who do their job well and consider the officer and their capabilities. Vice Mayor Wood advised between 1965-1983 the public safety retirement age was 65, between 1983-1987 it was 70, and from 1987 to now, it is age 65. Mark Stiles advised he cannot answer the question of why the retirement age has changed over the years but advised the dates correlate to changes in the law to the Age Discrimination and Employment Act. There was a landmark case in 1983, and an amendment to the Act in 1986. The changes to the law may provide some of the answers. Mayor Dyer advised he appreciates the discussion and looks forward to seeing more data for future discussions. August 13, 2019 1• ��ylN1A•B��, ��G City of raja Beach c z Z t O,L'9•s OF OM_ A'n�NS t. N VBgov.coni OFFICE OF THE CIT tl MANAGER MUNICIPAL CENTER (757)385-4242 i BUILDING 1,ROOM 234 FAX(757)427-5626 2401 COURTHOUSE DRIVE VIRGINIA BEACH,VIRGINIA 23456-9001 August 9,2019 The Honorable Robert M.Dyer Mayor of Virginia Beach and City Council Members Subject: Police Retirement Dear Mayor and Council Members: • In an effort to provide some context to the discussion on mandatory retirement age for public safety personnel,I asked staff to conduct some research.They surveyed other states,cities and counties concerning their retirement practices for public safety personnel. The attached spreadsheet shows the retirement ages of those agencies,with the top age being 70 and the lowest age being 55 years old. The median age of the survey is 62.5 years old and the majority of those surveyed fell into the 60-65 year range.This survey lends credibility to the ordinance you adopted last week establishing age 65 as the mandatory retirement age for public safety employees. There is an ongoing debate concerning the"right age"for retirement in public safety and there is not a clear answer for a host of reasons, both personal and institutional. Each day, 10,000 baby boomers turn 65 and many continue to work, meaning the workforce is aging. Seasoned employees bring institutional knowledge, skills and experience to the workforce; however,there is another side to this issue. According to the attached recent 2019 article, health care costs for workers age 65 or older are twice as high as costs for workers between the ages of 45 and 54. One can presume that these costs will be even higher for public safety workers that operate in a physically demanding environment. This fact is further substantiated in our own Workers' Compensation claims from FY18. Of the top eight claims by department for the city last year, 64%of those claims were from public safety departments.There is also research that indicates police officers are three times more likely to sustain injuries on the job according to the Insurance Journal. While there is value in having tenured employees, there are tradeoffs such as increased costs and limited opportunity for advancement within the ranks. As you debate the pros and cons of this policy issue, I encourage you to consider perspectives. We are preparing a survey for the employees of the Police Department and will provide their input. If you have any questions,please let me know or you may contact Deputy City Manager Steve Cover. •espe Davi. . -ansen City Manager Attachments(7) Location Police Retirement Age Requirement Alabama 62 Baltimore, MD No Age Requirement California 65 Charlottesville,VA 60 Chesapeake,VA 70 Chesterfield,VA 70 Chicago 63 Colorado No Age Requirement DC 60 with waivers up to 64 Fairfax County No Age Requirement Federal US Law Enforcement 57 Florida 70 Greensborough, NC No Age Requirement Illinois 65 Maine 65 _ Minnesota 60 New Jersey 65 New York 65 New York City NYPD 63 Norfolk,VA 65 Philadelphia No Age Requirement Phoenix, AZ Officers 56;Sergants&Above 60 Prince William County 70 Raleigh, NC No Age Requirement Richmond,VA Retirement after 20-25 years of service-regardless of age Utah 65 Vancouver, Canada 60 Vermont 55 nuw iJciaycu ncuremem i-meets r,mpioyer neattn care Losts Request a quote _ Not in Virginia? Virginia € e+fir YOUR GUIDE TO NAVIGATING THE HEALTH CARE ®' LANDSCAPE "+ Y March 25,2019 by Louise Norris How Delayed Retirement Impacts Health Insurance Costs Every day, 10,000 baby boomers turn 65. And although the median retirement age is about 62, the share of people over 65 who continue to work has been steadily growing for decades. In other words, the workforce is aging. Older employees are highly valued for their institutional knowledge, skill sets, mentorship abilities and experience. But there's another side to that coin: Employer health care costs are higher when the workforce is older. For workers age 65 or older, health care costs are twice as high as costs for workers between the ages of 45 and 54. If your business has fewer than 20 employees, you can generally count on Medicare to provide primary coverage for your employees over 65. If your workforce is larger, though, you're out of luck — you have to offer https://thebenefitsguide.com/how-delayed-retirement-impacts-health-insurance-costs/ 8/9/2019 11V W LV1R.'V4.1 1\V111V111V111 Al1VV W 1-Alllr/1V.'VA 11VGL1111 v1LLV V4.-/J1J group health benefits to employees uniformly regardless of age or Medicare eligibility, and Medicare will be secondary to your employer-sponsored plan. So, while employers obviously want to avoid the brain drain that comes with a mass exodus of older workers opting to retire, that effort has to be balanced with the need to control the cost of health care benefits. Here are three approaches to keep in mind. Consider a Consumer-Driven Health Plan Option You can incorporate a high-deductible health plan (HDHP) as an option in your benefits package and sweeten the deal with a contribution to employees' health savings accounts (HSA). Be sure to help employees understand that the HDHP/HSA option isn't just for young, healthy people: Out-of-pocket caps mean consumer-driven health plans can be a great choice for people with very high health care costs, too. As with any employee benefits, it's essential to ensure that offerings are uniform, without any form of age discrimination. And it's also important to keep in mind that higher-deductible health plans can shift costs onto workers — which can, in turn, cause employees to delay their retirement. According to a 2018 Employee Benefits Research Institute survey, 30 percent of workers who reported an increase in health care costs indicated they were delaying retirement as a result. Focus on Wellness https://thebenefitsguide.com/how-delayed-retirement-impacts-health-insurance-costs/ 8/9/2019 11V W Lv,ay cu ncui tiltcl%lJ.ctupluycr ncaiin'. Ur L,us LS You can support employees' health as they age by seeing that your employer health care benefits package includes a focus on wellness — and not just physical wellness, either. Complete your offerings with workplace financial wellness programs, a policy of automatically enrolling employees in the company retirement program or an employer matching benefit that makes saving for retirement a more attractive option for employees. Although there are many positive reasons workers choose to delay retirement — including improved health and a desire to remain active and productive — the primary reason people work past retirement age is a lack of adequate savings. Helping your employees reach their financial goals will help ensure that older workers who remain on the job are doing so because they want to, not because they have to. Offer Alternative Work Structures You can also explore the possibility of offering workers the option to transition to part-time work, job-sharing or consulting instead of having to choose between full-time work and retirement. Older workers are more likely to value flexible work schedules, and it might end up being a win-win situation for you and your employees. Employees who aren't yet eligible for Medicare but who want to switch to a part-time schedule might be hesitant to make the change due to concerns about losing eligibility for full-time employee benefits. Let the hops://thebenefitsguide.com/how-delayed-retirement-impacts-health-insurance-costs/ 8/9/2019 nOW 1JeldyeL ICCLIICIIICIIL t111GGLJ t111pioycl ricalul _a1 vaw Affordable Care Act's consumer protections reassure them: Premiums for older enrollees can't be more than three times the premiums for younger enrollees, and premium subsidies help make coverage more affordable for people whose income doesn't exceed 400 percent of the poverty level. Out-of-pocket costs are capped (and capped at an even lower level for people with lower incomes, depending on the plan they select), and every plan covers the 10 essential health benefits and preexisting conditions. As an added bonus, if an employee ends up fully retiring before age 65, they can keep using their individual market plan as their health insurance after retirement. Now, none of these options will change the fact that many older employees will prefer to continue working full time and retain their employee benefits. But retirement is one of those big life transitions that everyone goes through at one point or another — so when you're outlining your options for older workers, it pays to do it right. Whether you're just thinking of adding a new office wellness program or overhauling your entire benefits package and retirement policies, these strategies can make controlling health care costs manageable for employers and older employees alike. Stay up to date on the latest health care regulations and trends for your small business: Subscribe to our monthly newsletter. https://thebenefitsguide.com/how-delayed-retirement-impacts-health-insurance-costs/ 8/9/2019 Louise Norris,Autnor at Anmem I lne tienents uulae 161 Request a quote / -- �I-�-�- Not in Virginia? Virginia ig BENEFITS YOUR GUIDE TO NAVIGATING THE HEALTH CARE ' LANDSCAPE ..ga2:L.h Louise Norris Louise Norris has co-owned a health insurance brokerage in Colorado since 2003. She has been writing about health insurance since 2006, with significant focus on the Affordable Care Act as well as state-based health care reform. Norris writes web content for The Colorado Health Insurance Insider and healthinsurance.org, and is the health insurance expert at About.com. Her focus is on making the complexities of healthcare reform easy for readers to understand. The latest 1 d :> :.} ;;h https://thebenefitsguide.com/author/3475374skyword-com/ 8/9/2019 8/8/2019 Law Enforcement Officers 3 Times More Likely to Be Injured Than Other Workers INSURANCE Jouitivivid Featured Stories Florida Court Nixes AOB Suit(https://www.insurancejournal.com/news/southeast/2019/08/07/535077.htm) VW Scandal Harms Others'Sales(https://www.insurancejoumal.com/news/nationaV2019/08/07/535041.htm) News Markets Search i News-(/news/) Magazines-(/magazines/) Jobs(fjobs/) Subscribe(/subscribe/) ��N0V✓ Have you tried our new °favorites'feature? You can save your favorite listings with 1 dick.That's ail we M'y New Markets wanted to say in this ad.(Thankyouforreadingthesewords-) POWERED BY INSURANCE JOURNAL (httpslha.wshrneda.coavwww/delivery/ck.php? oaparams=2_bannerid=8438_zoneid=63_cb=509c4b7942_oadest=https%3A%2 F%2Fwww.mynewmarkets.com%2F) Law Enforcement Officers 3 Times More Likely to Be Injured Than Other Workers February 22,2018 1111 Email This(mailto:? subject=Law%20Enforcement%200fficers%203%20Times%20More%20Likely%20to%20Be%20lnjured%20Than%200ther%20Workers&body=Law%20E nforcem( l Subscribe to Newsletter(/subscribe/) f V in g Article(https://www.insurancejournal.com/newsinational/2018/02/22/481370.htm) 9 Comments(https://www.insurancejoumal.com/news/national/2018/02/22/481370.htm/?comments) An estimated 669,100 law enforcement officers were treated in emergency departments across the nation for nonfatal injuries between 2003 and 2014,according to a study by researchers at the National Institute for Occupational Safety and Health(NIOSH). Law enforcement officers have historically high rates of fatal and nonfatal injuries.The new research shows that officers are three times more likely to sustain a nonfatal injury than all other U.S.workers. We have updated our privacy policy to be more clear and meet the new requirements of the GDPR.By continuing to use our site,you accept our revised Privacy Po icy((privacy). OK X https://www.insurancejournal.com/news/nationaV2018/02/22/481370.htm 1/6 8/8/2019 Law Enforcement Officers 3 Times More Likely to Be Injured Than Other Workers PM rO Be the Additional Insured expert ti Become an expert on Additional Insureds expert this IOW summer.Learn all you can about additional insureds at meogititiff 4 half off. c Get Al Classes Insurance Joumars Academy of Insurance The study,Nonfatal Injuries to Law Enforcement Officers:A Rise in Assaults(hftp://www.ajpmonline.org/article/S0749- 3797(]Z)30716-X/fulltext),which is the first to examine nonfatal injuries among officers on a national scale,was published online this month in the American Journal of Preventive Medicine.It is also the first to capture nonfatal injuries sustained from assaults and unintentional injuries such as accidental falls or motor vehicle crashes. "Studies based on evidence are an important feature of public health and this principle extends to studying the law enforcement community and their work,"said NIOSH Director John Howard,M.D."The safety and health of both police and citizens depend on understanding how policing tactics impact officer and citizen injuries." The study researchers,whose aim was to provide national estimates and trends of nonfatal injuries to law enforcement officers from 2003—2014,found the following: • The law enforcement officer nonfatal injury trend increased across the 12-year period studied;this is in contrast with the trend for all other U.S.workers which significantly decreased. • Assault-related injury rates significantly increased almost 10 percent annually from 2003 to 2011. • The three leading reasons for on-duty injuries were assaults and violent acts(36%),bodily reactions&exertion from running or other repetitive motions(15%),and transportation incidents(14%). l he study used nonfatal injury data from the National Electronic Injury Surveillance System—Occupational Supplement(NEISS- Work).Data were obtained for injuries treated in U.S.emergency departments from 2003-2014. Source:NIOSH Was this article valuable? YES NO Wa t • p to da _ Get the i r_ r e, Wr' IN Email This(mailto:? subject=Law%20Enforcement%200fficers%203%20Times%20More%20Likely%20to%20Be%20lnjured"/o20Than%200ther%20 Workers&body=Law%20Enforcemr IL°7 Subscribe to Newsletter(/subscribe/) • f !>!r in Categories:National News(https://www.insurancejournal.com/news/national/) Topics:law enforcement(https://www.insurancejoumal.com/topics/law-enforcement/),law enforcement officer injuries(https://www.insurancejournal.com/topics/law-enforcement-officer-injuries/),law enforcement/Police Professional Risks (htt�s: insuranceoumal. m/t i llaw.enforc men/ oli e- rofe onal-risks/,NIOSH https/ nsu Isom/t ics/trios /, olive inurie We have i . ituac g�+�gp tgiRrPpdTit ��iAr Ii Pr�ar 3�7ferf s`(Vt s9 ti 0 1aiigrlr s fa l-ril ifd�)�, ra tjrili you accept our revised Privacy sftde_l( ticejoumal.00nVtopics/workplece-injuries/) Have a of lead?Email us at newsdesk@insurancejoumal.com(mailto:newsdesk@insurancejoumal.com) OK https://www.insurancejournal.com/news/nationaU2018/02/22/481370.htm 2/6 8/8/2019 Police Officers Factsheet A to 2 Index I FAQs I About BLS I Contact Us Subscribe to E-mail Updates Bia Follow Us yJ I What's New I Release Calendar I Slog Search BLS.gov Q Horne I Subjects Data Tools I Publications ( Economic Releases I Students ( ? e« Injuries, Illnesses, and Fatalities IIF SHARE ON: © Is !PRINT: BROWSE IIF Fact Sheet I Police Officers I August 2016 OF HOME ABOUT IIF Police officers have a higher risk of incurring a work-related injury or illness than most other occupations.On average, 115 police and sheriff's patrol officers suffered fatal work injuries each year from 2003 to 2014.Another 30,990 nonfatal injuries involving IIF NEWS RELEASES days away from work were reported for police and sheriff's patrol officers on average each year from 2009 to 2014.1, NATIONAL DATA STATE DATA Number of fatal work injuries for police officers,2003-14 IIF DATABASES RF DATA REQUESTS 160 IIF PUBLICATIONS DATA QUALITY RESEARCH 140 AUTOMATED CODING INFORMATION FOR SURVEY RESPONDENTS 120 RESPONSE RATES OSHA IfA INFORMATION IIF FAQS 100 CONTACT IIF SEARCH IIF BD t A I 60 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 N EED DAT T Click legend items to change data display.Hover over chart to view data. !L/[R Source:U.S.Bureau of Labor Statistics. View data Number of nonfatal work injuries and illnesses for police officers involving Contact us if you days away from work,2009-14 have questions 37,500 or need help navigating the websitel 35,000 (202)691-6170 I — Monday Friday - 32,500 j 8:30arn-430pm ET / `n.CONTACT US 1, 30,000 27,500 25,000 - 2009 2010 2011 2012 2013 2014 Click legend items to change data display.Hover over chart to view data. Source:U.S.Bureau of Labor Statistics. sod Vlrvs data hops://www.bls.gov/iif/oshwc/cfoi/police-officers-2014.htm 1/5 8/8/2019 Police Officers Factsheet The 2010 Standard Occupational Classification describes police and sheriff's patrol officers(which we will call"police officers"for short)as workers who"maintain order and protect life and property by enforcing local,tribal,State,or Federal laws and ordinances."Most police officers work for local governments,and some work for state governments or the federal government.3 LThe rate of fatal work injuries for police officers in 2014 was 13.5 per 100,000 full-time equivalent workers,compared to 3.4 for all occupations.Similarly,the rate of nonfatal occupational injuries and illnesses involving days away from work among police officers was 485.8 cases per 10,000 full-time workers in 2014;the rate was 107.1 cases for all occupations. ., Rate of fatal work injuries for police officers,2006-14 Rate per 100,000 fuOtiPaliaemN s • All occupations 25 20 15 10 5 ,:,._ -.21 „T, 2006 2007 2008 2009 2010 2011 2012 2013 2014 In 2008,CFOI implemented a new methodology,using hours worked for fatal work injury rate calculations rather than employment.For additional information on the fatal work injury rate methodology,please see http://www.b1s,govilif/oshnotice10.htm. Click legend items to change data display.Hover over chart to view data. View data Rate of nonfatal work injuries for police officers involving days away from work,2009-14 Rate per 10,000 full-time workers 800 Police officers 0 All occupations 600 /to :: L1Ij - bill I I I 0 — IIII- 2009 2010 2011 2012 2013 2014 Click legend items to change data display.Hover over chart to view data. ^Source:U.S.Bureau of Labor Statistics. -' , 9 View data From 2009 to 2014,an average of 87 percent of police and sheriff's patrol officers were men.- During that same period,men accounted for an average of 86 percent of the nonfatal occupational injuries and illnesses requiring days away from work among police officers.Men also accounted for over 90 percent of the work-related police officer fatalities in every year from 2003 to 2014, except for 2008(89 percent). https://www.bls.gov/iif/oshwc/cfoi/police-officers-2014.htm 2/5 8/8/2019 Police Officers Factsheet Nonfatal injuries and illnesses in 2014 that caused police officers to miss work resulted primarily from violence and other injuries by persons or animals and falls,slips,and trips.The primary causes of fatal occupational injuries among police officers in 2014 were violence and other injuries by persons or animals(56 percent)and transportation incidents(41 percent). Homicides,one type of violence incident,accounted for 45 percent of fatal work injuries for police officers in 2014 butte_$_._ percent for all occu .Of the fatal transportation incidents involving police officers,40 percent were the result of a roadway collision with another vehicle.Of the 97 fatal work injuries to police officers in 2014, 10 were killed in multiple-fatality incidents (where more than one worker was killed). Percent distribution of injuries and illnesses to police officers by event or exposure, 2014 Total nonfatal injuries and illnesses:27,660 Total fatal injuries:97 11EAfes end e ts t Conta:t w — n inciden • Falls,slips, other inj 80% 60% 40% 20% 0% Nonfatal injuries and illnesses Fatal injuries Click legend items to change data display.Hover over chart to view data. Source-U.S.Bureau of Labor Statistics. s—e View data In 2014,fatal work injuries to police officers occurred mostly(64 percent)on streets or highways.In 41 percent of all fatal injuries involving police officers,a motor vehicle was the primary source of injury(typically from collisions or running off the road). Another 56 percent involved a person(either the police officer or someone else)as the primary source of fatal injury. Most often this was an assailant such as a robber,suspect,or inmate involved in hitting,kicking,beating,or shooting. Police officers experienced 27,660 nonfatal work-related injuries and illnesses that resulted in days away from work in 2014.The median days away from work for police officers in 2014 was 10 days,compared to 9 days for all occupations.The body parts most often injured in nonfatal incidents that caused police officers to miss work were the upper extremities(25 percent)and lower extremities(24 percent).The primary nature of these injuries were sprains,strains,and tears(34 percent). https://www.bls.gov/iif/oshwc/cfoi/police-officers-2014.htm 3/5 8/8/2019 Police Officers Factsheet Percent distribution of nonfatal occupational injuries and illnesses involving days away from work for police officers,by nature,2014 Total nonfatal injuries and illnesses:27,640 Chemical bums • Tendonitis Multiple traumatic injuries • Cuts,lacerations,punctures 100% * Fractures - Bruises,contusions • Spra 80% 60% 40% 20% 0% Percent distribution Click legend items to change data display.Hover over chart to view data. Source:U.S.Bureau of Labor Statistics. View data Source U.S.Bureau of Labor Statistics.Fatality data are from the Census of Fatal Occupational Injuries. Nonfatal injury and illness data are from the Survey of Occupational Injuries and Illnesses. Fatal and nonfatal data are for all ownerships collected.BLS does not collect data on nonfatal injuries and illnesses for the federal government. The Survey of Occupational Injuries and Illnesses(SOII)collected national data on state and local government workers for the first time in 2008. Estimates of nonfatal injuries and illnesses involving days away from work among police officers were not available for 2008. Occupation data from 2003 to 2010 are based on the Standard Occupational Classification system,2000.Occupation data from 2011 to the present are based on the Standard Occupational Classification system, 2010. 3 See Occupational Outlook Handbook(U.S. Bureau of Labor Statistics,2014-15 Edition), www.bls.gov/ooh/protective- service/police-and-detectives.htm#tab-1 4 U.S. Bureau of Labor Statistics,Current Population Survey. See table 11 for each year at www.bls.gov/cps/cps aa2014.htm (visited Mar.23, 2016). Last Modified Date:April 27,2018 https://www.bls.gov/iif/oshwc/cfoi/police-officers-2014.htm 4/5 8/8/2019 Police Officers Factsheet RECOMMEND THIS PAGE USING: ta Facebook '" Twitter Li LinkedIn TOOLS CALCULATORS HELP INFO RESOURCES ABOUT THIS SITE Areas at a Glance Inflation Help&Tutorials What's New Inspector General(OIG) Freedom of Information Act Industries at a Glance Injury And Illness FAQs Careers @ BLS Budget and Performance Privacy&Security Statement Economic Releases Glossary Find It!DOL No Fear Act Disclaimers Databases&Tables About BLS Join our Mailing Lists USA.gov Customer Survey Maps Contact Us Linking&Copyright Info Benefits.gov Important Web Site Notices ain MIREVetsgoov Recognizing H1 RE employers who Vets Medallion Program HIRE veterans Freedom of I,iforrreat;on Aci. 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V_ L U W V V U U U L• d s v c ao t d E ao s C) E t m E Naa.0 s c a°10 Q L U L U U U L O O m > m 10 ' m = 0 > m 0 > m = 0 > V 7 Z I-- Q Z H Q < Z I- Q < Z I- Q < Z I- Q 43 ADJOURNMENT Mayor Robert M. Dyer DECLARED the City Council Meeting ADJOURNED at 5:23 P.M. 41 /OOP 4Ius Chief Deputy ity Clerk manda Barnes, MMC City Clerk City of Virginia Beach Virginia August 13, 2019