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HomeMy WebLinkAboutJANUARY 14, 2020 WORKSHOP MINUTES 4 F C if_ ram - ° E�,7 a 5) L nK`LwvP.i..,, v VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia January 14, 2020 Mayor Robert M. Dyer called to order the CITY MANAGER'S BRIEFINGS in in the City Council Conference Room, Tuesday, January 14, 2020, at 2:00 P.M. Council Members Present: Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M.Dyer, Barbara M. Henley,Louis R.Jones,John D.Moss,Aaron R. Rouse, Guy K. Tower, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: None 2 CITY MANAGER'S BRIEFINGS MAY31sT RECOVERY UPDATE 2:00 P.M. Mayor Dyer welcomed Thomas M. Leahy,Acting City Manager. Mr. Leahy expressed his appreciation to City Council for their continued support: 0 n VIRGINIA BEACH CITY COUNCIL 5.31 RECOVERY UPDATE JANUARY 14,2020 The 5.31 Steering Committee is made up of twenty-five(25) City staff who meet bi-monthly. The Committee is organized into the seven (7)sub-committees below: VIRGINIA BEACH RECOVERY MATRIX 5.31 Recovery Recovery Program Manager 5.31 Steering Committee Victim Learning& Remembrance/ Funding Reporting COOP Communication g R�yUA Services Development Memorial •Finance& •FBI •Department •VB Strong •Communication ••First ••Remembrance Grants •VBPD Relocation Center Workgroup Responder &Memorial Workgroup •Hillard Heintze Workgroup (Sentare) •Virtual Workgroup Workgroup •Donations •After Action •Building •Virginia Victim Presence ••Training (United Way) Report Disposition Fund •Alumni Workgroup •Presentations •Woddorce •Catholic Relations •Security •Recovery Charities& Assessments Honor Guard •Workers' Compensation January 14, 2020 3 CITY MANAGER'S BRIEFINGS MAY31sT RECOVERY UPDATE (Continued) Planning Department is located at Sabre Street near Lynnhaven Mall; Information Technology is at Columbus Loop, 577 Central Drive, and several satellite facilities; and Public Works and Public Utilities are in temporary locations until permanent facilities are located: CONTINUITY OF OPERATIONS (COOP) Building 2 Occupants: Where Are They Now? ➢Within 48 hours of event,PW Facilities found 26 locations for Building 2 employees ➢By June 26,those were reduced to 16 locations >Currently: Planning: Public Utilities`: • 2875 Sabre Street,Suite 500(Leased facility) • Municipal Center B-1/B-19/B-20/B-23& B-23 trailers(Leased) • Dam Neck Operations Information Technology: Public Works': *PW Facilities • 4801 Columbus Street,2nd and 3rd floor(Leased facility) • Municipal Center B-9/B-21/B-23 Searching for • 577 Central Drive,front 10,000 SF(Leased facility) • Dam Neck Operations Leased Space • Housing Resource Center • Town Center,Clark Nexsen Building, for PU and PW • Municipal Center B-2:(Data Center only-no employees) Economic Development (25,000 SF • Municipal Center B-5/B-10/8-17/B-19N Each) The plan to bring the four departments above back to the Municipal Center will take approximately four (4)years and$79-Million: CONTINUITY OF OPERATIONS (COOP) CIP 3-174 Operations Facilities Renovations ➢Work Locations: • Renovate B-2 for VBPD 1•'Precinct and Police Admin • Renovate B-1 for Public Utilities and Planning • Renovate B-11 for Public Works and elements of IT ➢Timeline: • • January 2020-Issue RFQ to identify 2-5 potential design-build teams • April 2020-Issue RFP to qualified design-build teams • May 2020-FY21CIP Budget Request:$30M(FY21)and$49M(FY22) 'W • August 2020-Select winning team and issue NTP • Fall of 2021-Complete renovation of B-2(renovation timed to coincide with completion of New City Hall) • Fall of 2023—Complete B-1 and B-11 J January 14, 2020 4 CITY MANAGER'S BRIEFINGS MAY31sT RECOVERY UPDATE (Continued) The New City Hall is under Construction and is scheduled to open in fall June 2021: CONTINUITY OF OPERATIONS (COOP) CIP 3-072 City Hall Replacement >Construction in progress _ 3 • Estimated Substantial Completion:June 2021 • Estimated Facility Opening:Fall w LtS � 2021 E _ EID ri MI Here is an overview of the current workforce: CONTINUITY OF OPERATIONS (COOP) Workforce ➢The City,as expected,has been experiencing increasing numbers of 2018 218 retirements. 2019 229 >The four departments housed primarily Year Number of ftet mnimb in Building 2 have seen increases in 2018 51 retirements. 2019 72 ➢Most employees have returned to work, Bottom Line:Recovery is but not all are functioning at full capacity. not a matter of months,but is a matter of years January 14, 2020 5 CITY MANAGER'S BRIEFINGS MAY 31 sT RECOVERY UPDATE (Continued) This graph is from the Substance Abuse and Mental Health Administration and provides the Typical Phases of a Disaster—Individual and Community: CONTINUITY OF OPERATIONS (COOP) Honeymoon Typical Phases h Reconstruction of a Disaster- Heroic Individual and Pre-Disaster Community Disillusionment Impact ~Setback Source: Substance Abuse and Mental Health i working Through o. Administration,2018: C°"^g k T., Adapted from Myers& , Zunin k Annivirwrr Rsocaons Trigger E.em, p Here is a an overview of the Grant Status: FUNDING Grant Status Anti-terrorism and Emergency Assistance Program(AEAP) Grant: • Department of Justice consultants were on site June-October meeting with staff,victims,and families of the deceased to identify needs as a result of the May 31st incident. • While awaiting completion of needs assessment,the Virginia Department of Criminal Justice Services(DCJS)awarded the City$3,000,000 in federal pass-through revenue via the Victims of Crime Act(VOCA). 'Adopted on August 20. 2019i Emergency Federal Law Enforcement Assistance(EFLEA) Grant: • Provides reimbursement funding for first responder overtime related to the city's response for time period during which the Emergency Operations Center was open(May 31-June 12, 2019). • City of Virginia Beach was awarded$227,136 %Adopted on November 19,2019) January 14, 2020 6 CITY MANAGER'S BRIEFINGS MAY 31 ST RECOVERY UPDATE (Continued) The next three (3)slides provide an overview of Victim Services: VICTIM SERVICES VB Strong Center— Opened October 29, 2019 ➢Partnership with Sentara,funded through the AEAP grant ➢Committed to fostering the resilience of the Virginia Beach community through education, resources, and direct support for anyone touched by the 5/31 tragedy. It is a no-cost central "starting point" ➢Starting this month,hours adjusted to adapt to needs of our community: ■ Monday—Friday • 7:00 a.m.—9:30 a.m.—City Employee Programming • 10:00 a.m,—6:00 p.m.City Employees and Open to the Public • Open two Saturdays a month ➢VB Strong staff will continue outreach to showcase different ways the center can assist those impacted VICTIM SERVICES Virginia Victim Fund (VVF) ➢State program created to help victims of violent crime with out-of-pocket expenses: vatm• medical bills and prescriptions(for victims with a physical injury) • mental health counseling • other reasonable and necessary expenses that may arise as a result of the incident VIRGINIA VICTIMS FUND ➢The City has collaborated with VVF to hold onsite hours ,,,`'"'°'"s`'"`°""""°""""` to assist those who qualify for VVF to fill out applications. • 194 applications as of January 2,2020 It may take some time for VVF to begin to cover expenses due to other collateral resources available January 14, 2020 7 CITY MANAGER'S BRIEFINGS MAY31sT RECOVERY UPDATE (Continued) VICTIM SERVICES 5.31 Workers'Compensation Claims >As of January 2, 2020: ➢Excess workers' ■ 489 claims have been reported compensation coverage: • 347 report only—no medical • $1.25M Self-Insured Retention treatment or time off —single incident deductible • 142 active claims: • $1,081,017 billed to excess O 11 fatalities insurance carrier O 11 physical injuries O 120 non-physical injuries ■ $2,776,812 paid for active claims Staff are developing plans to commemorate the one-year mark between May 29-31, 2020, with a variety ceremonial event and other activities to be held: REMEMBRANCE/MEMORIAL Planning .46,. et; ➢Staff developing plans to commemorate one- , $ lit year mark 4 ) ➢Variety of activities and ceremonial event 1Pit • Friday, May 29-Sunday, May 31,2020 ➢Consulting with stakeholders,including family members of victims,employees from Building 2 and first responders January 14, 2020 8 CITY MANAGER'S BRIEFINGS MAY31sT RECOVERY UPDATE (Continued) Here is the Investigation Update: REPORTING Investigation Update Virginia Beach Police Department • Preliminary report provided to Council on Sept.24,2019 • Interviews(1,000+)completed and being compiled • Wrapping up review of e-mail. No new revelations. • Like Hillard Heintze, nothing suggesting data gaps or after-the-fact deletions • Final report anticipated Fall of 2020 FBI • Number of investigations underway.—Trajectory Forensics, Profiling The Security Assessment Work Group has been established and will conduct a security assessment of approximately three-hundred(300) City buildings to determine what security measures can be put in place for both the short and long-term: REPORTING Security Assessment Work Group • Group working with the Department of Homeland Security(DHS)to identify tools for a comprehensive assessment of City buildings. • Members:Public Works,Office of Emergency Management,Human Resources-Occupational Health Services,Virginia Beach Police Department,Virginia Beach Fire Department,Virginia Beach Sheriff's Office and Department of Homeland Security. • Scope: 300 buildings(large,small,new,old,city-owned,leased,public access,non-public access) • Many different situations and unique individual assessments • Short-term: Program more money for locks,alarm/alert systems, small building modifications to address low-hanging fruit • Long-term: Decades,requiring outside consulting efforts,significant financial commitment • OHS will continue to work with design/build group for current and future construction and renovations of city buildings January 14, 2020 9 CITY MANAGER'S BRIEFINGS MAY 31 sT RECOVERY UPDATE (Continued) The next two (2)slides provide an overview and update on Staff's review of the Hillard Heintze Report: REPORTING Hillard Heintze ➢Independent Review of the Event • Timeline • Attacker and His Background-Section 1 • Assessment of Public Safety Response—Sections 2 and 3 Independent Review of Relevant City Policies, Procedures and Practices • Public Safety—Section 3 • Human Resources—Section 4 Best practices recommended for the City • 58 Recommendations—Section 6 • Public Safety—20, Human Resources—27, Public Works Facilities—11 REPORTING Hillard Heintze Consultants were independent • City Auditor had no control over the substance of the review • Consultant had unrestricted access to all employees,reports,documents,and other records necessary to complete the independent review • Report was independently prepared by Hillard Heintze. No draft review by City staff Staff will note some disagreements but nothing that would alter report's findings (pages 64-65)that it is unlikely this attack could have been anticipated or prevented Staff reviewing each recommended action • Actions we already take(or have an equivalent process) • Actions we agree should be implemented • Actions that need to be evaluated for feasibility,cost,and anticipated benefit Report will be provided to Council in February January 14, 2020 10 CITY MANAGER'S BRIEFINGS MAY31sT RECOVERY UPDATE (Continued) ' 4 .\f!k A\ito 1, 1.1.,. t �Y . ,i: iii .,,,,i4:1' A Orzi,, 47481,,, ,_ s Rl Mayor Dyer expressed his appreciation to Mr. Leahy for the presentation. January 14, 2020 11 CITY MANAGER'S BRIEFINGS SEA LEVEL RISE PROGRAM STATUS 3:02 P.M. Mayor Dyer welcomed Toni Utterback, Stormwater Engineering Center Administrator—Public Works and Brian Batten, Senior Coastal Scientist/Program Manager — Dewberry. 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Tents on the Beach January 14,2020 Air Chief James A.Cervera F Here is an overview of the Current City Code Provisions re Sleeping on the Beach: Current City Code Provisions: Sleeping on the Beach ► Sec.6-4.-Sleeping on beach. It shall be unlawful for any person to sleep on any of the beaches within the city or to impede the operation of beach cleaning equipment between the hours of 8:00 p.m.and 8:00 a.m. ► Violation is a Class 4 misdemeanor(fine of up to$250). ::Yttpt.... 2 January 14, 2020 13 CITY MANAGER'S BRIEFINGS TENTS ON THE BEACH ORDINANCE (Continued) Here is the Proposed Addition to City Code re Tents on the Beach: Proposed Addition to City Code: Tents on the Beach ► Sec.6-2.1.-Tents,shelters,or structures on beach. It shall be unlawful and a Class 2 misdemeanor for any person to erect, -_ maintain,use,or occupy on any beach any tent,shelter,or structure of any kind between the hours of 8:00 p.m.and 8:00 a.m.unless authorized by a valid permit issued pursuant to Sections 4-1 or 24-6. ► Class 2 misdemeanor was originally proposed because it is the lowest level of misdemeanor for which an arrest could be made. '` ► The potential for arrest incentivizes voluntary compliance. ► Agreeable to lowering the punishment to a Class 4 misdemeanor(fine of up to ; .y; '' $250). 3 Here is an overview of the Chesapeake and Norfolk City Code re Tents on the Beach: Other Jurisdictions: Tents on the Beach ► Chesapeake ► Class 1 Misdemeanor:No person shall erect,maintain,use or occupy on or in any beach or bathing area any tent,shelter or structure of any kind not placed on such beach by the department.(Sec 50-11). ► Norfolk ► Class 2 Misdemeanor:No person shall erect,maintain,use or occupy,on or in any beach or bathing area in or adjacent to a park,any tent,shelter or structure of PrgH.10- any kind not placed on the beach by the department.(Sec 25.2-25). ANN. January 14, 2020 14 CITY MANAGER'S BRIEFINGS TENTS ON THE BEACH ORDINANCE (Continued) The New Proposed Addition to City Code re Tents on the Beach reduces the violation to a Class 4 misdemeanor(fine up to$250.00): .._................_._. New Proposed Addition to City Code: Tents on the Beach ► Sec.6-2.1.-Tents,shelters,or structures on beach. It shall be unlawful for any person to erect,maintain,use,or occupy on any beach any tent,shelter,or structure of any kind between the hours of 8:00 p.m.and 8:00 a.m.unless authorized by a valid permit issued pursuant to Sections 4-1 or 24-6. ► Violation is now a Class 4 misdemeanor(fine of up to$250). 5 Questions? 6 Mayor Dyer expressed his appreciation to Chief Cervera for the presentation. January 14, 2020 15 CITY MANAGER'S BRIEFINGS HOMELESSNESS IN VIRGINIA BEACH 4:40 P.M. Mayor Dyer welcomed Andrew Friedman, Director — Housing and Neighborhood Preservation. Mr. Friedman expressed his appreciation to City Council for their continued support and distributed copies of the presentation, attached hereto and made a part of the record. Mayor Dyer expressed his appreciation to Mr. Friedman for the presentation. 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J to N i co m•O CD PI p Q m C '�' o il ■ 4'4 - 12 FT) — COQ _ no °' O cc (a O M E M p c co • = o• M =cn ■ 0 o 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 lr) Lry -' co N +--1 C CD a) ra Q O y • cu (a �, C a) -0 4-, o 01 � _ a) C moQ C W .rD - _ c > 0 L P C -i m — C w _c -o o co U .E2 (1)� H II Cin J E ID O V) Q ra �, U;' CU O U ' o0 no 030 0 0, 0, — -0 0o � � 0 a Q) C C NN W 1- W 7 44 > .� �( 6 2CLLL EcoC W Z <C o . . . . . c.9 . Cn C .� - 0 O fa > L a) a) as O 0 a--' 15 a) 0 CL) ID L O (1 C CD = Q) CP Q •a 1 ,V) O •� CD (0 -0 c o O c0 n 0 03 N CO o a, = c .c = O O CI U c6 O O 0 NI Q -0 CD .— u, a) O C ra rCY) ra O •- L •� O) r 0 C Q 2 a) -0M 0 L 0 o (13 ■E 4--1 M Q cr U D -a v, o O 12 >ma 4.1 cu cn a) c 0 (I) E fa E O E E Z - _ L O ' > QV EN c = rn -� N E pm i) 1.n -0 HI 0 coop = oo -0 16 ADJOURNMENT Mayor Robert M. Dyer DECLARED the City Council Meeting ADJOURNED at 5:28 P.M. errs . aus Chief Deputy City Clerk Amanda Barnes City Clerk City of Virginia Beach Virginia January 14, 2020