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Home My WebLink AboutMAY 5, 2020 SPECIAL SESSION MINUTES aNv+•B.Eq''•t a5,! I'S gGfs 46 .F �� oUR NAt�� VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia May 5, 2020 Mayor Dyer called to order the SPECIAL MEETING BY ELECTRONIC MEANS of the VIRGINIA BEACH CITY COUNCIL, on Tuesday, May 5, 2020, at 4:00 P.M Mayor Dyer personally opened in the City Council Chamber while all other members of City Council appeared electronically via WebEx. Council Members Present: Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M.Henley,Louis R.Jones,John D.Moss,Aaron R.Rouse, Guy K. Tower, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: None 2 MAYOR'S CALL FOR SPECIAL FORMAL SESSION ITEM#70209 Mayor Dyer read the Mayor's Call for the SPECIAL MEETING: April 30, 2020 "HONORABLE MEMBERS OF CITY COUNCIL On March 12, 2020, Governor Northam declared a state of emergency due to COVID-19. Because of the catastrophic nature of the declared emergency, it is impracticable and unsafe to assemble a quorum of the City Council in a single location. In accordance with the Virginia Beach City Code Section 2-21, Virginia Code§2.2-3708.2(A)(3), Virginia Code§15.2-1413 and the City's Continuity of Government Ordinance adopted on March 31, 2020, and by the authority vested in me as Mayor of the City of Virginia Beach, I hereby call for a SPECIAL MEETING BY ELECTRONIC • COMMUNICATION MEANS of the VIRGINIA BEACH CITY COUNCIL Tuesday,May 5,2020 4:00 P.M. In accordance with Virginia Code § 2.2-3708.2(A)(3), this SPECIAL MEETING BY ELECTRONIC COMMUNICATION MEANS will be held virtually with Council Members participating via video/audio conference. The purpose of this SPECIAL MEETING is for the City Council to receive briefings regarding COVID-19 UPDATE, COUNCIL DISCUSSION — MOVING FORWARD WITH DELAYED PLANNING AGENDA ITEMS and POSSIBLE ADDITIONAL FORMAL MEETING DATES, COUNCIL RECONCILIATION OF THE FY2020-2021 RESOURCE MANAGEMENT PLAN, as well as consider the item listed on the printed agenda. This Special Meeting will be broadcast on cable tv, www.vbgov.com and Facebook Live. Citizens are encouraged to submit their comments to the City Council prior to the Special Meeting via email at CityCouncil@vbgov.com. Sincerely, s/ Robert M. Dyer Mayor" Cc: City Manager City Attorney City Clerk Deputy City Managers FOIA Officer Communications Office May 5, 2020 1P7 z City of Virginia Beach U s ; r sa rr gy9�cs O` 5 0,„0 _:UR NATO `+Y VI 1%.cn u ROBERT M."BOBBY"DYER MUNICIPAL CENTER MAYOR BUILDING 1,ROOM 234 2401 COURTHOUSE DRIVE VIRGINIA BEACH,VA 23458-9000 April 30, 2020 asn3es1 FAX(757)3855899 BDYERI®VBGOV.COM HONORABLE MEMBERS OF CITY COUNCIL On March 12, 2020, Governor Northam declared a state of emergency due to COVID-19. Because of the catastrophic nature of the declared emergency, it is impracticable and unsafe to assemble a quorum of the City Council in a single location. In accordance with the Virginia Beach City Code Section 2-21, Virginia Code§ 2.2-3708.2(A)(3), Virginia Code § 15.2-1413 and the City's Continuity of Government Ordinance adopted on March 31, 2020, and by the authority vested in me as Mayor of the City of Virginia Beach, I hereby call for a SPECIAL MEETING BY ELECTRONIC COMMUNICATION MEANS of the VIRGINIA BEACH CITY COUNCIL Tuesday,May 5, 2020 4:00 P.M. In accordance with Virginia Code § 2.2-3708.2(A)(3), this SPECIAL MEETING BY ELECTRONIC COMMUNICATION MEANS will be held virtually with Council Members participating via video/audio conference. The purpose of this SPECIAL MEETING is for the City Council to receive briefings regarding COVID-19 UPDATE, COUNCIL DISCUSSION—MOVING FORWARD WITH DELAYED PLANNING AGENDA ITEMS and POSSIBLE ADDITIONAL FORMAL MEETING DATES, COUNCIL RECONCILIATION OF THE FY2020-2021 RESOURCE MANAGEMENT PLAN, as well as consider the item listed on the printed agenda. This Special Meeting will be broadcast on cable tv, www.vbgov.com and Facebook Live. Citizens are encouraged to submit their comments to the City Council prior to the Special Meeting via email at CityCouncil@vbQov.corn. Sincerely, Robert M. Dyer Mayor Cc: City Manager City Attorney City Clerk Deputy City Managers FOIA Officer Communications Office 3 CITY MANAGER BRIEFING COVID-19 UPDATE ITEM#70210 4:04P.M. Mayor Dyer welcomed Dr. Demetria Lindsay, Director — Virginia Beach Health Department and Erin Sutton, Director—Emergency Management. Dr. Lindsay expressed her appreciation to City Council for their continued support. Dr. Lindsay advised in the City there are 445 confirmed COV1D-19 cases, 447 cases being investigated, 240 cases cleared from isolation and the cumulative death toll is nineteen (15). Dr. Lindsay advised no new cases reported on May 4, 2020. Dr. Lindsay advised Governor Northam has established a phased plan to move forward which includes increased testing, contact tracing, personal protective equipment (PPE), and hospital compacity staffing. The criteria for easing restrictions include over a 14-day period, a downward trend in the percentage of positive tests and hospital stays while maintaining hospital compacity with a sustainable supply of PPE. Dr. Lindsay turned the brief over to Ms. Sutton. Ms. Sutton advised Governor Northam announced he will extend key provisions of Executive Order 53 restricting businesses and gatherings of more than ten(10)people through midnight on May 14, 2020. Ms. Sutton will continue to monitor the criteria health data as Dr. Lindsay mentioned. Ms. Sutton provided information on the three phased plan: Phase 1; continue social distancing, tele-commuting for work, recommended wear of face coverings and keeping 10 people limit but ease restrictions for businesses and faith communities and transition the stay at home directive to a safer at home directive. There will be further guidance released soon. Ms. Sutton advised on April 28, 2020,President Trump signed an Executive Order to keep meat processing plants open, as such, Governor Northam will continue closely monitoring meat processing centers in the state that have had outbreaks of the virus. Ms. Sutton advised PPE continues to be a vital function in operations and orders are continually being placed to ensure there will be a sufficient supply for both short-term and long-term needs. The state has received approval from FEMA to install and use a decontamination system in three(3)locations which will allow localities to decontaminate masks. Ms. Sutton advised the EOC is preparing plans for recovery and reintegration while maintaining its current response structure. The survey that was sent out has been completed with a tremendous amount of information received which is being analyzed to prepare a strategic roadmap for leadership to review. Some of the priorities include: the upcoming election in June; how to safely re-open beaches; and, how to support local business as they re-open. Ms. Sutton advised the Special Events Workgroup is developing a matrix to address venue specific risks and provides an event forecast tool that interprets guidance for re-opening. Ms. Sutton advised the tool will be updated to incorporate Governor Northam's direction as the situation evolves. May 5, 2020 4 CITY MANAGER BRIEFING COVID-19 UPDATE ITEM#70210 (Continued) Ms. Sutton advised Human Services has processed 4,380 SNAP Benefit Applications and are doing a outstanding job continuing to process applications as quickly as possible. Ms. Sutton advised there are ninety-two (92) children enrolled in the childcare program for City and Sentara's health care employees. Ms. Sutton advised City Public Schools continue to provide children with 90,000 meals each week and beginning May 11 h, schools will expand food distribution services from two (2) a day to three (3)a day at 24 of the 36 distribution sites. The City and Schools are also coordinating with World Central Kitchen to provide meals to vulnerable populations not covered by the USDA School Aged Distribution Program. Ms. Sutton advised the Eviction Prevention Assistance Program received a significant amount of applications and as of noon today, are no longer accepting additional applications to allow time for processing. Ms. Sutton advised the Emergency Call Center has received a low number of calls for service with a slight increase this past week with the nice weather. Ms. Sutton advised it is Hurricane Preparedness Week and the state has convened their workgroup with FEMA to develop hurricane contingency plans. The City is also convening their workgroup to address mass care sheltering adaptation plans considering the current COVID-19 environment. Mayor Dyer expressed his appreciation to Dr. Lindsay and Ms. Sutton for the presentation. May 5, 2020 5 CITY COUNCIL DISCUSSION MOVING FORWARD WITH DELAYED PLANNING AGENDA ITEMS and POSSIBLE ADDITIONAL FORMAL MEETING DATES ITEM#70211 4:31 P.M. Mayor Dyer opened the discussion and advised he has called for a Special Meeting to be held on May 7th and asked Mark Stiles, City Attorney, to provide guidance on the requirements for City Council to hold the Special Meeting in person. Mr. Stiles advised March 31'the City Council passed a policy for City Council Members to participate in City Council Meetings remotely, the policy is written in accordance with City Code 2.2.3708.2. The requirements include: the meeting is recorded, a quorum of City Council is physically present and any Council Member who is not going to be physically present,provides notification to the Mayor prior to the meeting. Mr. Stiles advised for the Special Meeting to be held on May 7`h, at least six(6) Council Members will need to be physically present. If a quorum is not met, Council Members wishing to participate electronically could not. Mr. Stiles further advised, when there are three (3) or more Council Members gathered and discussing City business, the public must be allowed to be present. Mr. Stiles advised seating for citizens will be provided based on the social distancing requirements. Mayor Dyer advised there is a back log of items for City Council to consider and requested Thomas Leahy, Acting City Manager, to provide a description of the back logged items. Mr. Leahy advised there are 95 items back logged; 18 Public Hearings/Ordinances/Resolutions that were either scheduled or deferred to March 17t and 77 Planning Items with 58 of those being Short Term Rental Applications. Mr. Leahy advised between May and June, there are 73 Planning Items scheduled for the Planning Commission with 51 of those being Short Term Rental applications. Mayor Dyer advised he has received recommendations that include replacing the Workshop Meetings with Formal Meetings to allow weekly Formal Meetings and to suspend the City Council summer break. Mayor Dyer advised he also received a recommendation to hold Formal Meetings twice a week until there is no longer a backlog of items. Mayor Dyer asked Council Members to provide input. Council Member Moss believes more frequent Meetings are necessary. Council Member Moss advised the items involving Westminster Canterbury and Thalia Creek are two items he expects many citizens will want to speak in person and suggested ways to accommodate them. Mr. Leahy advised staff has been researching the available City facilities to hold City Council Meetings that will accommodate a larger seating compacity. Mr. Leahy advised in researching Building 19 as an alternative, it was determined the square footage in Building 19 is nearly the same as within the Council Chamber. Mr. Leahy advised the best audio and visual presentation is already set up in the Council Chamber and staff has drafted a plan to accommodate citizens to appear before City Council while maintaining social distancing guidelines. May 5, 2020 6 CITY COUNCIL DISCUSSION MOVING FORWARD WITH DELAYED PLANNING AGENDA ITEMS and POSSIBLE ADDITIONAL FORMAL MEETING DATES ITEM#70211 (Continued) Vice Mayor Wood advised he looked at the plan for holding the Council Meeting in the Chamber and believes the plan will work. Vice Mayor Wood agrees there are controversial items and is concerned involving the logistics on accommodating citizens while providing safety to staff. Council Member Tower requested more specific information on how City Council will be seated in the Council Chamber. Mr. Leahy provided detailed seating information that accommodates safe distancing for all Council Members and staff. Council Member Tower asked how many people can be in Council Chamber and where is the holding area? Mr. Leahy advised approximately 25 residents can be seated in Council Chamber with six (6) feet separation. Mr. Leahy advised overflow seating would be provided by placing chairs every six (6) in the hallway but cautioned no more than 125 citizens can be accommodated safely. Council Member Abbott asked if the Convention Center or one of the High Schools have been evaluated? Mr.Leahy advised the Convention Center is an option for infrequent City Council Meetings but because of the amount of logistical work in setting up each meeting, it is not recommended. Mr. Leahy advised the Schools can be asked for space. Council Member Abbott advised she would like to have staff request for space at the Schools and asked if it is possible for citizens to continue to call in via WebEx while all of City Council is present. Mr. Stiles advised there is nothing illegal with allowing citizens to speak via WebEx. Council Member Wilson advised holding two (2) City Council Meetings a week is a lot of work for staff to prepare for but agreed with holding weekly City Council Meetings with a limited number of items on each Agenda. Council Member Wooten asked if the ten (10)person group guideline will be followed and who will be required to wear masks, what cleaning will be done after the City Council Meetings? Mr. Leahy advised there will be more than ten (10)people in the Council Chamber but would be seated with six (6)feet of separation. Mr. Leahy advised staff will be provided masks while the public will be encouraged to wear a mask but cannot be mandated. Mr. Leahy advised Building 1 is currently being cleaned at a higher level of sanitation. May 5, 2020 7 CITY COUNCIL DISCUSSION MOVING FORWARD WITH DELAYED PLANNING AGENDA ITEMS and POSSIBLE ADDITIONAL FORMAL MEETING DATES ITEM#70211 (Continued) Council Member Moss suggested meeting every day for a week for five(5)hours each time to work through all of the Short Term Rental Applications, advising only a quorum of Council Members are necessary. Council Member Jones advised he has reviewed the plan to hold City Council Meetings in the Council Chamber and suggested to move forward with the plan and see how it works before looking at other options. Council Member Berlucchi advised he is comfortable with the plans for holding City Council Meetings in the Council Chamber and asked how other Boards and Commissions have planned to meet? Mr. Leahy advised the other Boards and Commissions who meet in Council Chamber will follow the same plan and be allowed the opportunity to meet. Council Member Rouse advised he is not concerned about the location for Council Meetings but is concerned with the backlog and suggested meeting every day to get the City functioning again. Council Member Abbott asked if the items that are pending have been prioritized in any way to be more efficient? Mr. Stiles advised it may be more efficient to prioritize items by type such as hearing Short Term Rental Applications together. Mayor Dyer expressed his appreciation for the discussion. May 5, 2020 8 CITY COUNCIL RECONCILIATION FY 2020-21 RESOURCE MANAGEMENT PLAN(Budget) ITEM#70212 5:02 P.M. Vice Mayor read the Reconciliation Letter dated May 5, 2020, attached hereto, and made a part of the record. Council Member Moss acknowledged revisions made to the proposed budget but advised he feels spending needs to come down and provide more tax relief for all citizens and business owners. Council Member Moss provided emphasis on reductions within his proposed budget previously provided to City Council Members. Council Member Abbott advised she has not had a chance to fully read the Reconciliation Letter as she had just received it. Council Member Abbott advised she likes the revisions but also believes more reductions should be made. Council Member Abbott advised several of the main auto insurance companies are providing rebates to insurers which averages out to approximately 15%of their monthly bill or$50.00 per vehicle. Council Member Abbott advised the private sector and other municipalities all over the country are setting a precedent of prioritizing residents and she would like to have more discussions concerning the proposed budget as she does not feel it is ready to be adopted. Council Member Tower advised he appreciates the responsive revisions to the budget and requested more time to review the Reconciliation Letter provided today. Council Member Tower asked why it would not be better to reduce spending now and restore it when there is revenue rather than create reserves? Council Member Tower expressed his concern that the economy is not going to rebound by next year. Mr. Bradley advised there will not be many expenditures in salaries going forward. The General Fund is going to decrease $1 1-Million with the City Manager's proposed revised budget and provided the anticipated revenue reductions. Mr. Bradley advised the proposed budget provides flexibility since it is unknown if the financial challenges will take one year or multiple years to recover. Council Member Henley advised she has reviewed the Reconciliation Letter provided today and believes there is a lot offlexibility within the proposed budget. Council Member Henley advised several reductions have been made from the initial proposed budget, including salary increases, while not increasing the Real Estate Tax Rate. Council Member Henley advised the proposed budget is a good starting point and Council can begin focusing on the Tax Relief Programs to ensure citizens are aware of what is offered and assist them in taking advantage of the programs. Council Member Henley requested to know if citizens are applying for the available programs and if there is a need to adjust the funding for them. Council Member Henley expressed her appreciation to staff for the great job they are doing. Council Member Wilson expressed her appreciation to Mayor Dyer and Vice Mayor Wood on their work on the most recent Reconciliation Letter, they listened and made adjustments based on input from each of the Council Members. Council Member Wilson advised it is important to be unified right now. May 5, 2020 9 CITY COUNCIL RECONCILIATION FY 2020-21 RESOURCE MANAGEMENT PLAN(Budget) ITEM#70212 (Continued) Council Member Moss advised he wanted to correct a couple comments made. Council Member Moss advised the Real Estate Tax Rate is proposed to increase to $1.0175 and is the reason a Public Hearing concerning the increase was required by law. Council Member Moss advised if no action taken, the rate will be $0.9919. Council Member Moss further advised the proposed budget was not actually decreased by$64-Million as the money was not available to cut so the actual decrease is$2.3-Million. Council Member Berlucchi advised he believes there is time to continue budget discussions with the next City Council Workshop on May 7th, before the vote on May 12th. Council Member Berlucchi advised City Council has a duty to move forward despite of the difficult circumstances. Council Member Berlucchi advised a letter from the Superintendent and School Board was received and would like to know how the proposed cuts will impact the Schools? Council Member Rouse advised he looks forward to the budget discussion during the Workshop on Thursday and likes the approach provided in the recent Reconciliation Letter. Council Member Rouse advised regardless of the budget that is adopted, continuously reviewing the budget will be necessary to identify any off-sets and allow the amount of revenues determine what adjustments are made. Council Member Rouse requested to know iffunds are available in the current General Fund can be put in a reserve to provide additional funding for public programs. Mr. Bradley advised by City Council policy, the Fund Balance is required to be between 8%- 12%and is currently at $99.7-Million which is 8.45%. Mr. Bradley advised $1.6 million will fund the City Services Relief program and $2-Million will fund property acquisition in the southern part of the City to off-set flooding land which will reduce the Fund Balance to 8.1%. Council Member Wooten advised she is reviewing the Reconciliation Letter as well as other proposals provided by Council Members. Council Member Wooten requested to know how the reduced tax rate will impact the schools? Mr. Bradley advised the Schools funding formula caused a change of$20.4-Million and were adopted by the School Board April 28, 2020. Vice Mayor Wood advised staff needs direction today in order to prepare the budget Ordinances and have them ready to be voted on during the May 12`h Formal Session and give legal advertising. Vice Mayor Wood asked Mr. Stiles what the legal requirements are for having a budget adopted on by Mary 12`h? Mr. Stiles advised per Virginia Code funding for schools will be passed by May 15th but there is no penalty for not doing so. Vice Mayor Wood advised he does not want to do anything unlawful regardless if there is a penalty or not. Vice Mayor Wood emphasized the importance of providing staff direction today to move forward with the budget process. May 5, 2020 10 CITY COUNCIL RECONCILIATION FY 2020-21 RESOURCE MANAGEMENT PLAN(Budget) ITEM#70212 (Continued) Council Member Henley advised historically, City Council has maintained a budget reserve of 10%, it is now at 8%, and does not want to see it reduced as hurricane season approaches. Council Member Moss advised during this budget process, there have been the fewest number of Workshops,yet this is the most stressing financial conditions he has seen in his seventeen (17)years as a City Council Member. Council Member Moss advised as far as the direction for staff, he believes there will be time to prepare the budget Ordinances for May 12`"and asked if staff will also have time to provide alternate budget Ordinances based on the information provided during this discussion? Council Member Moss expressed his concerns with the Schools Funding Formula as it is based on a math formula and does not take into account the risk. Council Member Wooten advised she wants to ensure the City is in compliance with the law regarding an adopted budget but would like to have all the options and alternatives looked at first. Council Member Rouse advised he understands maintaining the AAA Bond Rating is based on not going below the 8%Reserve Funding;however, the City is in "survival mode"and the City may need to go below the 8%threshold. Council Member Wilson advised voting legally on the budget is important to her and advised the School's must have a budget in place in order to write contracts for the next school year. Council Member Wilson is happy with the revised budget proposed today as it provides real relief for people who are struggling and believes it is a good alternative. Mayor Dyer expressed his appreciation for the discussion. Mayor Dyer expressed his frustration with the COVID-19 emergency that has caused so many changes from the budget, to the difficulty in having face- to-face meetings. Mayor Dyer believes regardless, there has been Public Hearings and Council Member discussions for input on the budget and while there is never a perfect budget, the best has been done. Mayor Dyer advised on May F', Governor Northam announced re-opening plans but prior to the announcement, it was unknown how long it would be and the City had no direction. Mayor Dyer recommended moving forward with plans to vote on the budget May 12`". Mayor Dyer advised it will be a "living"budget that requires continuous monthly monitoring and adjustments as necessary. Mayor Dyer requested City Council input on having the budget on the Agenda May 12th. Mrs. Barnes, City Clerk, requested each Council Member provide input to have the budget on the May 12`" Agenda and a majority consensus was received. May 5, 2020 Agibip-41111) o tt-Ti City of Virginia_ I3each ikt *1' 40t*? ida OF OUR NASITL C(ftTf ROBERT M."BOBBY"DYER MAYOR MUNICIPAL CENTER BUILDING 1 2401 COURTHOUSE DRIVE VIRGNIA BEACH,VA 23456-9300 (757)385.4581 5699 May 5, 2020 FAX�sna2� Members of City Council Subject: FY 2020-21 Operating Budget and CIP Reconciliation Dear City Council Members: On March 24, 2020, the Acting City Manager presented his original Proposed FY 2020-21 Operating Budget and Capital Improvement Program (CIP). Due to the economic impacts of COVID-19 on our City, the City Manager provided a Revised FY 2020-21 Operating Budget and CIP on April 10, 2020. The Revised Budget outlined reductions associated with decreases in tax revenue as a result of the COVID-19 pandemic and returned services to FY 2019-20 levels. These reductions are highlighted in green on Attachment A. Last Thursday, we provided a proposal for reconciliation of the Proposed Budget and CIP. We believe this revised letter incorporates some of the concerns addressed at Thursday's budget workshop and includes tax relief for businesses and citizens as well as an additional strategy to meet revenue shortfalls in FY 2020-21 if revenue is not meeting estimates. As discussed on Thursday, two tax/fee relief programs have already been addressed in the letter below - see items 4 (personal property tax relief for volunteer Emergency Medical Services and volunteer fire personnel) and 11 (assistance monthly City Services Bill). At the same time we vote for the Budget and CIP next week, we recommend that City Council consider a $3 million tax relief plan to take effect within the current fiscal year(FY 2019-20): $2 million for providing both real estate and personal property tax relief for citizens in need and $1 million to provide additional business tax relief through the Small Business Emergency Assistance Program implemented by the Virginia Beach Development Authority (VBDA). Supporting these tax relief initiatives will be the appropriation of fund balance from the Parks and Recreation Special Revenue Fund. As we begin the new fiscal year with economic uncertainty, it is critical that the City Manager and staff provide monthly financial updates on revenues and expenditures. The Revised FY 2020-21 Operating Budget has created a great deal of flexibility; however, it is possible that additional City Council action could be required should revenues decline below current estimates. To provide extra flexibility and preserve the City's cash position during these uncertain times, it is recommended that appropriations within the following Capital Improvement Members of City Council FY 2020-21 Operating Budget and CIP Reconciliation Page 2 Projects(CEP)be placed in a reserve entitled"COVID-19 Revenue Shortfall Stabilization." This reserve totals $21.8 million and can only be utilized after City Council approval. If FY 2020-21 revenue is meeting estimates after quarterly reviews, funding can be returned to the CIP projects listed below with City Council approval. If revenue is not meeting estimates, the reserve can be used to offset revenue shortfalls. The following is the list of projects totaling$21.8 million: • CIP#8-025 "Beach Replenishment II"($2,550,000) • CIP#3-718 "Police Radio Encryption" ($3,302,428)Partial ATD -' • CIP#2-094"Bus Stop Infrastructure and Accessibility Improvements"($648,969) Partial ATD • CIP#2-414 "Shipps Corner Road Improvements"($2,100,000)ATD • CIP#2-047"Upton Drive Extended and Dam Neck Stations Imp."($1,286,780)ATD • CIP#3-153 "Various Site Acquisitions HI" ($343,644) • CIP#3-132 "Heritage Building Maintenance II'($575,000) • CIP#4-300"Community Recreation Centers Repairs and Renovations III'($1,000,000) • CIP#4-301 "Parks and Special Use Facilities Development/Reno"($950,000) • CIP#3-703 "PD—Special Investigations Video Storage"($400,000)-- • CIP#2-056"Pleasure House Road Street Imp.—Phase I" ($150,000) • CEP #2-057 "Pleasure House Road Street Imp.—Phase II'($357,376) • CIP #9-006 "Winston-Salem Avenue Improvements"($7,565,191)ATD • CIP#3-184"Virginia Aquarium Monument Signs"($600,000)ATD When combined with the total anticipated salary vacancy savings from the position freeze (which we recommend continuing into FY 2020-21) and fully funding full-time salaries (not budgeting for attrition), a minimum of$10 million of vacancy savings (compared to previous years) should be available to offset potential revenue shortfalls. Between these two initiatives, over $30 million should be available to offset revenue shortfalls if the economy does not improve. Please note we also recommend placing CIP # 3-174 "Operations Facilities Renovations" ($30,000,000) in a reserve until City Council approves the release of funds. This project is anticipated to be funded by bonds and the resulting debt service will impact the budget beyond FY 2020-21. While this project (renovations of buildings 1, 2 and 11) is important in the aftermath of the 5/31 tragedy, we believe the City should not initially expend these funds to ensure that our cash flow is sufficient pending improvement of the economy. We also recommend that the City Manager continue limiting expenditures to essential services only as we begin the new fiscal year. As noted on page 22 of the April 10 letter, the City Manager's Revised Budget provided a balancing strategy for most funds; however, additional analysis was required to determine the best strategy for balancing both the Tourism Investment Program (TIP) and the Tourism Advertising Program (TAP) Funds. These funds are projected to have their original FY 2020-21 revenue estimates reduced by a combined $16 million. Balancing these funds through expenditure reductions alone would result in almost a complete elimination of current services Members of City Council FY 2020-21 Operating Budget and CIP Reconciliation Page 3 provided through the TIP Fund (programs such as beach maintenance, trash collection, beach events, etc.) and a reduction of 25% in TAP Fund advertising and marketing efforts. As the economy begins to reopen, TIP and TAP programs and services will be essential to the recovery of the local tourism industry. For that reason, it is recommended that the primary balancing strategy of the TIP and the TAP funds include the use of$14.8 million of fund balance from the TIP Fund. Of this use, $9.8 million will be appropriated within the TIP Fund and $5 million will be transferred to the TAP Fund. Additional funding within the TAP Fund will allow the City to not only maintain current services but also enhance marketing and advertising efforts across the City. The enhanced marketing and advertising campaign plan will occur in two phases. The first phase includes an additional $2 million between now and July 1 with City Council action anticipated in May. The second phase will include an additional $1.6 million appropriated on July 1 as a part of the FY 2020-21 Operating Budget. The projected fund balance of the TIP Fund at year end FY 2020-21 is $1.7 million, or 4% of the following year's revenue estimate. This results in an overall increase to the net budget change as reflected in the April 10 presentation. These recommendations are hiellighted in blue on Attachment A. Also noted within both the letter (page 22) and presentation, additional refinements were needed as a result of department specific revenue reductions. These reductions resulted in the additional elimination of nearly 24 FTEs and are highlighted orange on Attachment A. In total, the City Manager's Revised FY 2020-21 Operating Budget includes a net reduction of 58.02 FTEs when compared to the FY 2019-20 Operating Budget. The modification of FY 2020-21 revenue estimates resulted in the reduction of$20.4 million in local revenue shared with Schools. On page 22 of the April 10d' letter as a part of the process moving forward, it was noted that City staff was continuing to work with School staff to modify the Schools FY 2020-21 Operating Budget accordingly. On April 28, the School Board reduced approximately $28 million in their FY 2020-21 Operating Budget. In order to incorporate the budget amendment adopted by the Virginia Beach School Board, the following adjustments were necessary: 1) Reduce the transfer from the City's General Fund by $20,372,434 and reduce estimated revenue from the Commonwealth by $6,926,614. These reductions in revenue are offset with the elimination of the following appropriations: a. $19,532,825 originally approved for a 0.5% experience step increase and 3.0% cost of living adjustment(COLA). b. Elimination of 69.55 FTEs and $4,492,077 in related salaries and operating supplies. c. $2,774,146 in other operating cost within the School Operating Fund. d. $500,000 transfer to the Schools' Capital Improvement Program. 2) Reduce School's CIP Project # 1-107 "Princess Anne High School Replacement" by $26.5 million over the six-year CIP period. This results in a corresponding reduction in the School's CIP means of pay-as-you-go financings in year 1 by $500,000, year 2 by$1 million and by$1.5 million each of the remaining years 3 through 6. Also reduced is the School's use of fund balance from the School Reserve Special Revenue Fund in the CIP Members of City Council FY 2020-21 Operating Budget and CIP Reconciliation Page I4 by $3.6 million in year 2, $3.7 million in year 3, $3.8 million in year 4, $3.9 million in year 5 and $4 million in year 6. The City Manager's Revised FY 2020-21 Operating Budget retained several proposals that should help in hiring and retaining our valued workforce, including: • Increasing the Hybrid Employee Paid Time Off(PTO)accrual of an additional 1.5 days per year and expanding the maximum allowable carryover by six days. • Expansion of the City's Maternity/Paternity leave program from three to six weeks. After listening to public input at the public hearings and via email as well as discussions with City Council members, it is recommended that the City Manager's Revised FY 2020-21 Operating Budget and CIP, as reflected on Attachment A, be adopted with the following adjustments: 1) Reinstatement of the originally proposed initiatives to implement recommendations of the 2018 Disparity Study. This increases the Department of Finance's budget by $366,541 including one additional position. 2) Reinstatement of the following compensation initiatives previously approved by City Council: a. Year 2 Public Safety Workforce Development b. Year 2 phase-in of moving supervisors to their pay range mid-point Through these initiatives, the City will continue to address critical compensation needs and continue to build off previous efforts to address compression across the City. A compensation reserve of$1,188,714 in the General Fund is established to address these initiatives. 3) Elimination of the 2%planned increase in City employee health insurance premium rates scheduled to take place on January 1, 2021. City employee premium rates will remain at the same level as 2020 health insurance premium rates. The Schools also eliminated their 2%planned increase. Since both the City and Schools will be eliminating pay increases, we believe this will help reduce the financial impacts to City and School employees with no pay increases planned for FY 2020-21. The total impact to the Health Insurance Fund is approximately $630,000. The 3% employer increase remains in both the Schools and City budget. 4) Provide personal property tax relief for volunteer Emergency Medical Services and volunteer fire personnel. To provide this tax relief, qualifying personal property will be taxed at a lowered rate of one millionth of one cent ($.000001) on each one hundred dollars ($100) of assessed valuation. This reduction will result in the projected loss of $60,000 in personal property tax revenue. Members of City Council FY 2020-21 Operating Budget and CIP Reconciliation Page J 5 5) Reinstatement of the originally proposed funding increases of $7,000 to the Atlantic Wildfowl Heritage Museum and $15,000 to the Virginia Beach Surf and Rescue Museum. 6) Move the $135,000 Museum of Contemporary Arts (MOCA) education grant from the Department of Cultural Affairs to Non-Departmental Organization Grants. This will provide additional transparency in the future budgeting of this grant initiative. 7) Even during these tough economic times, it is critical to address the safety and security of our employees and citizens. We recommend beginning the implementation of the Hillard Heintze recommendations including the centralization of Human Resources and establishing a Security Office as follows: a. Four Human Resource positions to begin the phased centralization of Human Resource functions. This increases the department's operating budget by $397,373. b. One Security Office position to begin conducting facility security assessment needs. This increases the Office of Emergency Management's operating budget by$64,504. Starting these two initiatives in FY 2020-21 will allow staff to determine the type and amount of resources necessary to further implement the recommendations. If revenues are performing favorably based on a mid-year review by star, additional consideration will be given to funding more of these recommendations in FY 2020-21. 8) Increase funding contribution to the African American Cultural Center by$50,000. 9) Based on updated fuel cost projections, additional savings are likely to occur in FY 2020- 21 due to lower fuel prices. General Fund budgeted fuel cost are reduced by$299,132. 10)Increase General Fund VDOT Roadway Maintenance funding by $1,850,000. The FY 2020-21 Commonwealth of Virginia's Budget reflects a 3.7% increase for Financial Aid for City Road Maintenance resulting in the estimated increase of funding. Virginia Beach's portion of this revenue source has historically been 13% of the state's budget. Estimating this additional revenue to the Department of Public Works creates capacity to redirect other local revenue sources to fund the previously identified General Fund initiatives. 11)The Department of Public Utilities is developing a program to assist individuals recently unemployed due to the COVID-l9 pandemic with their monthly City Services Bill (water, sewer, stormwater and waste management fees). Working with the Department of Human Services and Information Technology, Public Utilities is developing criteria and the appropriate technology platform for participation in the program with an implementation goal of July 1, 2020. The fee relief program totals $4 million and will be in place until funding is exhausted. Once all program details have been finalized, information will be shared with City Council and our citizens prior to implementation. Funding for this one-time program consists of$2.4 million from the Fund Balance of the Water and Sewer Fund and $1.6 million from the Fund Balance of the General Fund. Members of City Council FY 2020-21 Operating Budget and CIP Reconciliation Page 6 Until a final implementation plan is developed, these appropriations will be placed into a dedicated reserve for future allocation which could include the transfer of appropriations between funds. 12)Provide $2 million to CIP project 4-059 "Southern Rivers Watershed Site Acquisition Program" in year one of the CIP. This is a new project in the FY 2020-21 CIP. This project is one of the strategies to reduce the impact of flooding in the southern part of our city. This appropriation will be supported through the use of Fund Balance from the General Fund. Some City Council members have requested reestablishment of part or all of the 2.5% pay increases originally included in the City Manager's Proposed Budget. Before implementing compensation increases or other items, we recommend reviewing FY 2020-21 revenue estimates in January 2021 after the accounting records are finalized for revenue collection through December 31, 2020. At that point, we should have a better understanding of the financial impacts of the COVID-19 pandemic on our local economy as well as any federal/state financial support that may be provided. Please note if revenue decreases beyond estimates additional City Council action might be required to adjust the budget accordingly. The details for the funding sources and City Council adjustments provided above are reflected on Attachment B. We want to thank the public who participated in public hearings to offer their comments on the FY 2020-21 Operating Budget and CIP as well as staff for their efforts to provide answers to our various questions. If you have any questions,please contact us directly. Sincerely, Robert"Bobby"M. Dyer,Mayor James L. Wood,Vice Mayor Attachments Attachment A Attachment B Attachment A:City Manager's Revised FY 2020-21 Operating Budget and CIP Operating Budget Changes: Fund Department Description Revenue Appropriations FTE 1 General General Real Estate $ (7,240,507) - - 2 General General Personal Property $ (11,283,871) - - 3 General General General Sales $ (6,431,248) - - 4 General General Business Licenses $ (5,143,283) - - 5 General General Bank Net Capital Tax $ (406,121) - - 6 General General City Tax on Deeds $ (802,043) - - 7 General General Hotel $ (2,577,421) - - 8 General General Restaurant $ (10,038,792) - - 9 General General Interest on Bank Deposits $ (1,847,163) - - 10 General General Recordation Fee $ (1,985,167) - - 11 General Budget and Management Eliminate an existing but vacant Account Clerk (38,660) (1.00) 12 General City Manager Eliminate an existing Executive Assistant (70,107) (1.00) 13 General Commissioner of Revenue Unfund increased part time executive assistants (33,479) (0.80) COVID-19 Revenue Loss-Reduction of professional development,training, 14 General CVB Sports Center overflow parking contract and Hampton Roads Sports (342,592) (342,592) - 15 General Courts Unfund creation of a part-time position that was-new in the original proposed budget (23,261) (0.63) 16 General Courts Restore 30 hours of contracted manpower that was eliminated in the original proposed budget 21,690 - 17 General Courts Remove Court Salary Supplements from the General District and JDR Courts that was approved in FY (120,414) - 18 General Cultural Affairs Unfund creation of a Account Clerk III (49,680) (1.00) 19 General Cultural Affairs Unfund creation of an Event Coordinator (56,533) (1.00) 20 General Cultural Affairs Remove the revenue that would be generated by the Event Coordinator (23,181) - 21 General Cultural Affairs Restore contracted manpower that was eliminated in the original proposed budget 55,641 - 22 General Cultural Affairs Revert funding to the Virginia Beach Surf and Rescue Museum to FY 2020 levels (15,000) - 23 General Cultural Affairs Revert funding to the Atlantic Wildfowl Heritage Museum to FY 2020 levels (7,000) - 24 General ECCS Eliminate two existing but vacant Master PSET positions (134,790) (2.00) 25 General Emergency Management Unfund the creation of 4 positions related to the recommendations of the Hillard Heintze Report(Fa (1,000,000) (4.00) 26 General EMS Unfund expansion of Sandbridge Life Guard coverage for the months of May,September,and Octob. (49,999) (1.75) 27 General EMS Eliminate two existing but unfilled paramedics intended for Burton Station 117,296) (2.00) 28 General Finance Unfund the creation of a new financial specialist (64,504) (1.00) 29 General Finance Unfund an annual disparity study that would follow up on evaluation of the (366,541) (1.00) 30 General Fire Unfund 15 existing but unfilled firefighters intended for Burton Station (1,060,692) (15.00) 31 General Housing Unfund creation of a Code Enforcement position (45,642) (1.00) 32 General Housing Restore contracted manpower that was eliminated In the original proposed budget 44,902 - 33 General Housing Unfund creation of a Administrative Specialist for homeless services (69,309) (1.00) 34 General Human Resources Unfund the creation of 15 positions related to the recommendations of the Hillard Heintze Report(C (1,490,147) (15.00) 35 General Human Resources Unfund a market salary survey (200,000) - 36 General Human Resources Eliminate an existing but vacant FIR Analyst (71,645) (1.00) 37 General Human Resources Eliminate expansion of Automatic External Defibrillator replacements (20,000) - 38 General Human Resources Eliminate expansion of vaccine administration for employees (35,000) - 1 Attachment A:City Manager's Revised FY 2020-21 Operating Budget and CIP Operating Budget Changes: Fund Department Description Revenue Appropriations FTE 39 General Human Resources Eliminate Phase II renovations for Building 19 HR Training Room (54,464) - 40 General Human Resources Unfund the creation of a registered nurse (80,658) (1.00) Unfund the creation of two FSSI positions in the Child Welfare Division 41 General Human Services that are partially reimbursed by the Virginia Department of Social Services (92,306) (142,010) (2.00) 42 General Human Services Unfund the creation of two dedicated positions for the Mobile Co-Responder Team (186,516) (2.00) 43 General Information Technology Unfund creation of a mail services clerk (38,660) (1.00) 44 General Information Technology Restore contracted manpower that were eliminated in the original proposed budget 23,200 - 45 General Information Technology Unfund creation of a Timekeeping Systems Analyst (209,622) (2.00) 46 General Library Unfund creation of a new library assistant supervisor at the Oceanfront Library (68,280) (1.00) 47 General Library COVID-19 Revenue Loss-Reduction of professional development and training (53,321) (53,321) - 48 General Non-Department Reduce or eliminate Regional Grants for Virginia Arts Festival,STOP,HR Pride,Eggleston,and African (246,300) - 49 General Non-Department Reduce the General Fund Vehicle Replacement budget by$1 million (1,000,000) - 50 General Parks and Recreation Eliminate contractual landscape increases related to the completion of new capital projects (48,608) - 51 General Parks and Recreation Eliminate expansion of the Urban Forestry Management Program (50,000) - 52 General Planning Unfund a dedicated planner position for Short Term Rentals (72,416) (1.00) 53 General Planning Unfund an additional customer service desk planning technician (55,451) (1.00) 54 General Planning Unfund three additional inspectors for Short Term Rentals (181,017) (3.00) Reduce the HRT Budget from the budget that was included in the original proposed budget 55 General Planning according to a regionally agreed upon solution to compensate for City revenue (1,994,172) 56 General Police Eliminate an additional 8 existing but vacant police officer recruits (479,648) (8.00) 57 General Public Works Unfund the creation of a 5 member BMP Maintenance Crew (269,322) (5.00) 58 General Public Works Unfund the creation of 2 Water Quality Engineers (235,662) (2.00) 59 General Public Works Unfund the purchase of an asset management software system (150,000) - 60 General Public Works Unfund the General Fund contribution towards the purchase of a horizontal grinder (200,000) - 61 General Real Estate Assessor Unfund creation of a new Real Estate Appraiser (65,886) (1.00) 62 General Virginia Aquarium Unfund 3 new FTEs that were to create programming for the re-opened Marsh Pavilion (223,804) (3.00) 63 General Virginia Aquarium Eliminate purchase of a forklift for the Darden Marine Animal Center (27,000) - 64 General Virginia Aquarium Restore Virginia Aquarium Marketing to its previous levels (50,000) 65 General Virginia Aquarium COVID-19 Revenue Loss-Reduction of 6.55 FTEs and cease operation of the 3D (877,003) (877,003) (6.55) 66 General Reserves Eliminate Salary Increases that were included in the original proposed budget (5,000,000) - 67 General Reserves Eliminate the Engineer Recruitment and Retention Program (667,230) - 68 General Reserves Eliminate enhanced Courtroom audiovisual equipment to display body camera footage (215,000) - 69 General Reserves Eliminate new participation in the Public Safety Workforce Development Program and for the Sheriff (2,861,829) - 70 General Reserves Unfund recommendations of the Hillard Heintze Report(Emergency Training/Exercises) (200,000) - 71 General Reserves Unfund recommendations of the Hillard Heintze Report(Public Safety Building Access) (150,000) - 72 General Reserves Unfund recommendations of the Hillard Heintze Report(Employee Training) (200,000) - 73 General General Fund Transfers Reduction of transfer to Schools as a result of COVID-19 revenue reductions (20,398,009) 74 General General Fund Transfers Reduce Transfer to Sheriff Special Revenue Fund (134,688) 2 Attachment A:City Manager's Revised FY 2020-21 Operating Budget and CIP Operating Budget Changes: • Fund Department Description Revenue Appropriations FTE 75 General General Fund Transfers Reduce pay-as-you-go to CIP for 2-184(Roadways) (500,000) 76 General General Fund Transfers Reduce pay-as-you-go to CIP for 3-135(Buildings) (1,400,000) 77 General General Fund Transfers Reduce pay-as-you-go to CIP for 3-166(Buildings) (300,000) 78 General General Fund Transfers Reduce pay-as-you-go to CIP for 3-183(Buildings) (2,220,585) 79 General General Fund Transfers Reduce pay-as-you-go to CIP for 3-697(IT) (1,000,000) 80 General General Fund Transfers Reduce pay-as-you-go to OP for 9-063(Econ and Tourism) (1,000,000) 81 General General Fund Transfers Reduce pay-as-you-go to CIP for 9-081(Econ and Tourism) (500,000) Total General Fund Changes (49,144,019) (49,144,019) (89.73) 82 School Fund School Fund Reduce City Manager's Reserve $ (25,575) 83 School Fund School Fund Reduce Transfer from the City General Fund $ (25,575) 84 School Fund School Fund Reduce Transfer from the City General Fund $ (20,372,434) 85 School Fund School Fund Reduce Revenue from the Commonwealth $ (6,926,614) 86 School Fund School Fund Reduce Step Increase and Compensation Increase $ (19,532,825) 87 School Fund School Fund Reduce Salaries,Fringes,Operating Cost and 69.55 FTEs $ (4,492,077) (69.55) 88 School Fund School Fund Reduce Operating Cost $ (2,774,146) 89 School Fund School Transfer Reduce Transfer to School CIP $ (500,000) 90 School Capital Project Fund School Capital Project Fund Reduce Pay-as-you-go $ (500,000) 91 School Capital Project Fund School Pay-as-you-go Reduce CIP Project#1-107 Princess Anne High School Replacement $ (500,000) Total School Changes (27,824,623) (27,824,623) (69.55) 92 Sheriff SRF Sheriff SRF Reduce Revenue from a reduction in the General Fund Transfer (134,688) 93 Sheriff SRF Sheriff SRF Unfund PT Positions (134,688) (3.68) Total Sheriff Special Revenue Fund Changes (134,688) (134,688) (3.68) 94 P&R P&R Fund Reduce P&R Real Estate Dedication (209,990) 95 P&R P&R Fund Reduce P&R Reserves and Operating Account (209,990) 96 P&R P&R Fund COVID-19 Revenue Loss-Reduction of 17.42 FTEs,professional development,tr (1,451,152) (1,451,152) (17.42) Total P&R Spedal Revenue Fund Changes (1,661,142) (1,661,142) (17.42) 97 TIP TIP Fund Defund creation of 4 new positions and their related equipment for PW Beach $ (297,469) (4.00) 98 TIP TIP Fund Defund creation of 3 new positions and their related equipment for a CVB $ (305,403) (3.00) 99 TIP TIP Fund Reduce Reserve (1,432,048) 100 TIP TIP Fund Reduce TIP Transfer to CIP (300,000) 101 TIP TIP Fund Reduce Capital Replacement(Grinder) (200,000) 102 TIP TIP Fund Transfer to TAP Fund for Marketing 5,000,000 103 TIP TIP Fund Amusement (3,518,225) 104 TIP TIP Fund Hotel (5,847,827) 3 Attachment A:City Manager's Revised FY 2020-21 Operating Budget and CIP Operating Budget Changes: Fund Department Description Revenue Appropriations FTE 105 TIP TIP Fund Restaurant (3,017,606) 106 TIP TIP Fund Increase use of Fund Balance 14,848,738 Total TIP Fund Changes 2,465,080 2,465,080 (7.00) 107 Sandbridge SSD Sandbrldge SSD Real Estate (1,993,419) - 108 Sandbrldge SSD Sandbridge S5D Reduce pay-as-you-go to CIP for 8-026(Coastal) (1,993,419) Total Sandbridge SSD Fund Changes (1,993,419) (1,993,419) - 109 ARP ARP Real Estate Revenue (54,371) 110 ARP ARP Reduce Reserves (2,655) 111 ARP ARP Reduce Treasury Strip Purchase (51,716) Total ARP Special Revenue Fund Changes (54,371) (54,371) - 112 TAP TAP Transfer from TIP Fund for Marketing 5,000,000 113 TAP TAP Hotel (2,211,352) 114 TAP TAP Restaurant (1,423,400) 115 TAP TAP Reduce Compensation Reserve for elimination of Salary Increases (32,297) 116 TAP TAP Reduce Convention Center Marketing (169,101) 117 TAP TAP Increase Marketing and Advertising efforts in response to COVID-19 S 1,566,646 Total TAP Fund Changes 1,365,248 1,365,248 - 118 Open Space Open Space Restaurant 'Restaurant iiimallimioNNIOP (1,252,591) 119 Open Space Open Space Reduce pay-as-you-go to OP for 4-306(P&R) (1,252,591) Total Open Space Fund Changes (1,252,591) (1,252,591) - 120 Capital Projects Fund General Fund Pay-go Reduce 540 Revenue(CIP 2-184)(Roadways) (500,000) (500,000) 121 Capital Projects Fund General Fund Pay-go Reduce 540 Revenue(CIP 3-135)(Buildings) (1,400,000) (1,400,000) 122 Capital Projects Fund General Fund Pay-go Reduce 540 Revenue (CIP 3-166)(Buildings) (300,000) (300,000) 123 Capital Projects Fund General Fund Pay-go Reduce 540 Revenue(CIP 3-183)(Buildings) (2,220,585) (2,220,585) 124 Capital Projects Fund General Fund Pay-go Reduce 540 Revenue(CIP 3-697)(IT) (1,000,000) (1,000,000) 125 Capital Projects Fund General Fund Pay-go Reduce 540 Revenue(CIP 9-063)(Econ and Tourism) (1,000,000) (1,000,000) 126 Capital Projects Fund General Fund Pay-go Reduce 540 Revenue(CIP for 9-081)(Econ and Tourism) (500,000) (500,000) 127 Capital Projects Fund TIP Pay-go Reduce540 Revenue from TIP Transfer for 9-073(E&T) (300,000) (300,000) 128 Capital Projects Fund Sandbridge SSD Pay-go Reduce 540 revenue(CIP 8-026)(Coastal) (1,993,419) (1,993,419) 129 Capital Projects Fund Open Space Pay-go Reduce 540 revenue(CIP 4-306)(P&R) (1,252,591) (1,252,591) Total Pay-go Reductions to Capital Project Fund (10,466,595) (10,466,595) Total Gross Budget Changes (88,701.120) (B8,701,120) (187.38) 4 �3RU ( § ) § ; § § § § >R — > > Er ; na $ $ K, XLI ..CD gg ; 8 ., ( i ( \ �_ of a . * `2 2 ° ( rIƒ �J 2 = _ § ) � k & $ , 1.4 - i in .. . g A ; ƒ E [ [ J0K ( KE ( f E _ ggil& § § § aO & f, , , l2 § t ; m � Q � § i � \ eee g > § E § k } ~ 2 ~ 2 � & K $ $ ( ( ID � BeB ( t ¥ m � � _ It = s /¢ / ƒ{{ aa ( } � 7z2z22222M2E S. ) § � ( � aakwn « « % § ® / [ƒ at - R,` ■ £ , = � - Ea N ( 2 | ( $ A' { eF � 2 a , » , » § § \ _ }\ \ \ U E ` t» 121 f . • "; | _ $ $ G a. K i § § / [\ § § \ & k8 f � a2 \\ § \± . § § § ' i , . 1� . k / \k}/ k , , , , , . , § k ' 7/|" =2 | $p cn ■ , . , , , , , , . , )§ @ {In 2m / , . . , /8 I . . , , . , , . , , $ 6 —PI F T. / 3� . , " ' " § § - Attachment B:City Council Final Amendments Item Fund Program Expenditure Revenue 1 General Fund Disparity Study Implementation $ 366,541 2 General Fund Publice Safety Workforce and Supervisory Pay $ 1,188,714 4 General Fund Personal Property Relief $ (60,000) 5 General Fund Wildfowl and Surf and Rescue Museum Funding $ 22,000 7 General Fund Four Human Resource positions $ 397,373 7 General Fund One Security Office position $ 64,504 8 General Fund African American Cultural Center $ 50,000 9 General Fund Reduce General Fund Fuel Budget $ (299,132) 10 General Fund VDOT Revenue $ 1,850,000 11 General Fund Water Assistance Program $ 1,600,000 11 General Fund Fund Balance $ 1,600,000 Total General Fund and School Changes $ 3,390,000 $ 3,390,000 11 Water and Sewer Fund Water Assistance Program $ 2,400,000 11 Water and Sewer Fund Fund Balance $ 2,400,000 $ 2,400,000 $ 2,400,000 12 Capital Projects Fund Increase CIP Project#4-059 Southern Watershed Site Acq $ 2,000,000 12 Capital Projects Fund GF Fund Balance $ 2,000,000 $ 2,000,000 $ 2,000,000 11 ITEM IV.1 ORDINANCES/RESOLUTION ITEM#70213 After City Council discussion, Council Member Wilson made a motion, seconded by Vice Mayor Wood to DEFER to May 12, 2020, Ordinance to TRANSFER$2-Million from the Tourism Investment Program (TIP)Fund to the Tourism Advertising Program (TAP)Fud re increased advertising and marketing efforts-Requested by Council Member Tower Council Member Tower then made a SUBSTITUTE MOTION, seconded by Council Member Wooten, to ADOPT Ordinance to TRANSFER$2-Million from the Tourism Investment Program(TIP)Fund to the Tourism Advertising Program (TAP)Fud re increased advertising and marketing efforts-Requested by Council Member Tower Voting: 6-5 Council Members Voting Aye: Jessica P. Abbott, Mayor Robert M. Dyer, John D. Moss, Aaron R. Rouse, Guy K. Tower, and Sabrina D. Wooten Council Members Voting Nay: Michael F. Berlucchi, Barbara M. Henley, Louis R. Jones, Rosemary Wilson and Vice Mayor James L. Wood Council Members Absent: None May 5, 2020 12 ITEM IV.1 ORDINANCES/RESOLUTION ITEM#70213 (Continued) Upon motion by Council Member Tower,seconded by Council Member Wooten, City Council ADOPTED Ordinance to TRANSFER$2-Million from the Tourism Investment Program (TIP)Fund to the Tourism Advertising Program(TAP)Fud re increased advertising and marketing efforts-Requested by Council Member Tower Voting: 9-2 Council Members Voting Aye: Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer, John D.Moss,Aaron R. Rouse, Guy K. Tower,Rosemary Wilson and Sabrina D. Wooten and Vice Mayor James L. Wood Council Members Voting Nay: Barbara M. Henley Louis R. Jones Council Members Absent: None May 5, 2020 REQUESTED BY COUNCILMEMBER TOWER 1 AN ORDINANCE TO TRANSFER $2,000,000 FROM THE 2 TOURISM INVESTMENT PROGRAM FUND TO THE 3 TOURISM ADVERTISING PROGRAM FUND FOR 4 INCREASED ADVERTISING AND MARKETING EFFORTS 5 6 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 7 VIRGINIA THAT: 8 9 $2,000,000 is hereby transferred from the Future CEP Reserve within the Tourism 10 Investment Program Fund to the Tourism Advertising Program Fund for the Convention and 11 Visitors Bureau to undertake enhanced marketing and advertising efforts. Adopted by the Council of the City of Virginia Beach. Virginia on the 5 t h -- day of May 2020. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: Budg & Management Services City Attorney' Office CA15056 R-2 April 29, 2020 13 ADJOURNMENT ITEM#70214 Mayor Robert M. Dyer DECLARED the City Council SPECIAL MEETING ADJOURNED at 7:31 P.M. A; ' LC s Chief Deputy City Clerk and Barne , MC Robert M. Dyer City Clerk Mayor May 5, 2020