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Home My WebLink AboutNOVEMBER 24, 2020 WORKSHOP MINUTES IN 8 y ti �—i,z Ux 4 , _ -v,f J} so`sue t�' �g9'F 44A 06 BUR NA VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia November 24, 2020 Mayor Dyer called to order the CITY COUNCIL'S BRIEFING in the Virginia Beach Convention Center, Suite 5, Tuesday, November 24, 2020, at 3:00 P.M Council Members Present: Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley, Louis R. Jones, John D. Moss, Aaron Rouse, Guy K. Tower, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: None 2 CITY COUNCIL'S BRIEFING P/4 FUTURE BASE DESIGN 3:00P.M. Mayor Dyer welcomed Captain John W.Hewitt, Commanding Officer—Naval Air Station Oceana. Captain Hewitt expressed his appreciation to City Council for their continued support: '`' ` '�NA�'S'Oceana .AAA . • 'fB5 ntla •`'�• *� i �• !► 1? � ,'.. ts,..e. - t! /, 'dt %. h )14. l it/;Ir'. a i i masa/ :`,4,,-,:- ...f 4.:nitio .4_,,,, •si' '4 ‘‘..1 t 461...- 4%4%4:I. ..).'► I / c. NAS Oceana's Future Base Design Program is a pilot program with approximately 11,000 acres within the installation that has been identified and studied to allow civilian corporations and businesses to lease. Captain Hewitt will provide City Council a copy of the report which details the study and analysis of land. Captain Hewitt requested City staff work with his staff on planning as well as the Mayor signing a strategic non-binding letter of cooperation and support. d , f �� r ` t J,.' ,-• vy c 't .,' - 0. ' : - r ' ';-:"-f-' * --IL li i i P �j .^.• •~_ Mstallabon fMu Lase .. 7 - i hrsMWtlon Pmpe 1-Line tiyi • z ', tit .. Wilmot Fence Line , Nottonal Secondary Fence Line IL _ - I * Potential Winne Locations " Mayor Dyer expressed his appreciation to Captain Hewitt for the presentation and advised he will look forward to reviewing the report. November 24, 2020 3 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL UPDATE 3:13 P.M. Mayor Dyer welcomed Kevin Kielbasa, Principal Accountant — Finance. Mr. Kielbasa expressed his appreciation to City Council for their continued support: FY2o21 Interim Financial Statements <inv c, �F"inance through October 31, 2020 Kevin Kielbasa,Principal Accountant November 24,2020 Here are the FY 2021 General Fund Revenues and Expenditures: FY 2021 General Fund Revenues and Expenditures October 31, 2020 ($ in millions) Budget YTD Variance Revenues Local $ 997.6 $ 104.7 $ (892.9) State 161.7 29.4 (132.3) Federal 23.0 6.4 (16.6) Total Revenues $1,182.3 _$ 140.5 $ (1,041.8) 11.9% Expenditures and Encumbrances: City Operations $ 742.4 $ 299.6 $ 442.8 City Capital Projects-Cash Funding 48.9 48.9 - Trsf to Schools 450.3 150.1 300.2 Total Expenditures $1,241.6 $ 498.6 $ 743.0 40.2% Amounts appropriated from Fund Balance $ (59.31 (encumbrances,approved carryforwards and others) November 24, 2020 4 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL UPDATE (Continued) Here is FY 2021 General Fund-Local Revenues October 31, 2020: FY 2021 General Fund - Local Revenues October 31, 2020 ($ in millions) FY 2021 FY 2020 Budget YTD °1t YTD In Local Revenues: Real Estate Taxes $ 581.0 $ 8.3 1.4% $ 6.1 1.1% Personal Property Tax 104.7 10.2 9.7% 11.3 10.3% Other Local Taxes* 229.7 64.1 27.9% 63.8 25.1% Charges for Services 45.3 10.0 22.1% 12.8 34.2% Use of Money and Property 7.2 2.2 30.6% 0.4 4.1% Fines,Fees and Regulatory Licenses 8.6 2.6 30.2% 2.9 29.0% Other Local Revenue 3.0 1.0 33.3% 1.3 18.6% Transfers 18.1 6.1 33.7% 3.7 24.0% Total Local Revenue $ 997.6 $ 104.5 10.5% $ 102.3 9.7% *Some examples of other local taxes are:Sales,Meal,Hotel,Utility and Telecommunications Taxes Here are the Trustee Taxes March through October 2020 vs 2019: Trustee Taxes March through October 2020 vs 2019 March Aoril May June J At ist Seotember October Hotel: 2019 $ 4,049,695 $ 1,981,606 $ 2,529,218 $ 3,585,465 $ 5,276,334 $ 6,683,567 $ 6,332,151 $ 3,766,607 2020 503,179 886,278 4.95,934 1,823,285 4,100,503 4,822,551 5,974,441 3,464,470 Difference Fav(Unnvl (3,546,516) (1,095,328) (2,043,284) (1,762,180) (1175,831) (1,861,016) (357,710) (302,137) -88% -55% -81% -49% -224 -28% -6% -8% Meal: 2019 4,268,089 6,543,926 5,790,781 6,314,715 6,919,767 6,917,362 6,383,237 6,516,377 2020 3,492,910 4,316,092 2,832,941 1,540,479 843,992 6,014,374 6,087,066 5,896,100 Difference rav(unfav) (775,179) (2,227,834) (2,957,840) (4,774,236) (6,075,775) (902,988) (296,171) (620,277) -18% -34% -51% -76% -88% -13% -5% -10% Admissions: 2019 324,208 389,605 606,030 748,364 1,454,865 1,366,934 982,999 606,319 2020 178,985 222,783 52,452 69,424 210,284 467,693 315,228 337,723 Difference rav(unra,) (145,223) (166,822) (553,579) (678,939) (1,244,581) (899,241) (667,771) (268,596) -45% -43% -91% -91% -86% -66% -68% -44% General Sales: 2019 4,421,666 4,472,653 5,506,848 5,459,852 6,006,400 6,018,683 7,471,999 6,374,487 2020 4,903,345 4,454,350 5,360,274 4,906,028 5,715,400 6,704,909 7,085,459 6,705,539 Difference Fav(unnvl $ 481,679 $ (18,303) $ (146,574) $ (553,824) $ (291,000) $ 6.96,226 $ (386,540) $ 331,052 11% 0% -3% -10% -5% 11% -5% 5% November 24, 2020 5 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL UPDATE (Continued) Here are the Hotel Taxes March through October 2020 vs 2019: Hotel Taxes March through October 2020 vs 2019 58,000,000 57,030,000 56,000,000 55,000,00o 54,000,000 53,030,000 52,000,000 51,000,000 5- Q —2019 —.2020 Here are the Meal Taxes March through October 2020 vs 2019: 4 Meal Taxes March through October 2020 vs 2019 58.000,000 57,000,000 56,000,000 55,000,000 54030,000 Taxes Assessed and Not Collected During Meal Tax Holiday 53,000'000 June(May Sales)-$2.9 M 52,000,000 July(June Sales)-$4.2 M 51,000,000 5- —2019 ��2020 November 24, 2020 6 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL UPDATE (Continued) Here is the FY 2021 General Fund-Expenditures October 31, 2020: FY 2021 General Fund - Expenditures October 31, 2020 ($ in millions) Budget YI Pia yTQ Expenditures and Encumbrances: Salaries* $ 304.6 $ 109.7 36.0% $ 92.2 29.6% Fringe Benefits* 114.7 38.0 33.1% 33.8 30.8% Other Operating Expenses 205.6 101.8 49.5% 87.2 44.2% Leases 9.7 8.1 83.5% 2.6 30.6% Capital Outlay 8.2 5.6 68.3% 4.7 50.8% Transfers 535.6 212.2 39.6% 215.7 40.0% Debt Service 58.8 23.2 39.5% 22.2 40.7% Reserve for Contingencies 4.4 - 0.0% - 0.0% Total Expenditures $ 1,241.6 $ 498.6 40.2% $ 458.4 37.4% *FY2021 includes Hazard,Emergency Responders and Appreciation Pay-$6.OM Note:FY2021 Encumbrances are$10.8M higher than prior year. FY2021 General Fund Summary October 31, 2020 GENERAL FUND REVENUE AND EXPENDITUREE.YEAR GLIDE PATH NUM 100% ACTUAL REVENUES YTD.5140.3 M/S1,182.3 M I '498 PA% 'ia ACTUAL EXPENDITURES YTD.5498.6M/51,241.6 M 18.596 / 8 77J%// 71~ /r / gags /60% SLIM 4B.1M / 48.196 SLIM 40% 31.3% 48.2% 32 . 23.8K 81R16 28% 18'8% 'tl1M ULM 12.8%i' "lbBA% 11A% 1.896 4AM B.M 476 Aug 5q Da 16r De. 1m Feb Nor AP, 1Y5 1� �+•%411Y1021Eq Budget g0p Trend -4-%of FY 20210e4 Budget Bev Tread November 24, 2020 7 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL UPDATE (Continued) Summary • FY 2021 General Fund Revenues and Expenditures tracking comparable to prior years as a % of budget • FY 2021 Trustee Taxes continues to trail Prior Year • 1st Half Levy of Real Estate Tax— Due December 5 Next Steps FY2020 Audited Financial Statements Update December 8, 2020 F. 0 mon a . January 19, 2021 t .te February 16, 2021 >> Mayor Dyer expressed his appreciation to Mr. Kielbasa for the presentation. November 24, 2020 8 CITY MANAGER'S BRIEFINGS CARES ACT UPDATE/RECONCILIATION 3:28P.M. Mayor Dyer welcomed Kevin Chatellier, Director — Budget and Management Services. Mr. Chatellier expressed his appreciation to City Council for their continued support: CARES ACT CRF RECONCILIATION & REALLOCATIONS NOVEMBER 24,2020 Kevin M.ChateMe,Director of Budget and Management Services Here is the CARES Act CRF Actions Timeline: CARES ACT CRF ACTIONS TIMELINE • July-Appropriated$39 million in funding to various categories based on estimates • December 30"'Deadline October-Appropriated$39 million for Public Safety Salary reimbursement December 30th Deadline Met deadline and established a$39 million General Fund Fund Balance Reservation ^ November-Reconciliation of first allocation November 24, 2020 9 CITY MANAGER'S BRIEFINGS CARES ACT UPDATE/RECONCILIATION (Continued) Here are the Revised Estimates for City-Wide Needs: ir REVISED ESTIMATES FOR CITY-WIDE NEEDS CARES Act CRF Grant Actual Expenditures Total Funding $39,258,497 Medical Expenses (11,361) Public Health (12,081,636) Payroll Exp (6,888,790) Compliance with PH (4,412,635) Economic Support* (5,232,960) Total Expenditures (28,627,382) • Of the total unexpended,$5,418,700 is the Remaining amount remaining in the City Council's Balance $ 10,631,1 15 dedicated budget reserve. This slide provides the break-down of the Original Estimate of $14.5-Million needed with the Actual/Obligated amount of$5.2-Million: If CARES ACT CRF GRANT - ECONOMIC SUPPORT Original Actual/ Estimate Obligated Reconciliation Housing $ 500,000 $ 112,910$ (387,090) Human Services 1,000,000 (1,000,000) Non-Profit 1,800,000 1,698,719 (101,281) Workforce Training* 2,000,000 1,590,331 (409,669) Small Business Assist/ Adapting Workspace 9,200,000 1,831,000 (7,369,000) Total $ 14,500,000 $ 5,232,960$ (8,879,950) *F 1i' . November 24, 2020 10 CITY MANAGER'S BRIEFINGS CARES ACT UPDATE/RECONCILIATION (Continued) Here is an overview of Local Impact of CARES CRF Reallocation: LOCAL IMPACT OF CARES CRF REALLOCATION Additional use of CARES Act CRF on eligible"substantially dedicated use"payroll expenses means that City appropriations will no longer be necessary to support these activities • Therefore,$10.6 million in local appropriations previously assigned to Police,Fire,and EMS Departments are now available for alternative uses,if Council desires • City Manager is not making recommendations regarding the use of these funds at this time • Discussion of potential usage will be on the December 15 City Council budget direction& guidance meeting agenda '' .''''' -- ' ' yie,,-_,./-r7 1.- . .„ . \\47\4,\\ _\, _ _ -, =- ..- ,/ / 6-' —IV * 7' i 1 :i:--\ '' tk-•;.,' ;-.,\\-- :-,_.,— -,-., ---, Here are the Next Steps: NEXT STEPS • December 8,2020,Council Agenda Ordinance: Authorize the City Manager to release the reserve,realign and transfer CARES Act Coronavirus Relief Funds in Accordance with Actual Eligible Expenses through grant close out period(Dec 3(r) Authorize the City Manager to utilize eligible Public Safety salary expenditures to maximize the CARES Act grant Direct City Manager to provide final grant report of additional savings generated within the General Fund by seeking Public Safety salary reimbursement • Obtain City Council direction and guidance on use of local appropriations at the December 15 City Council budget direction&guidance meeting agenda. e • / / , November 24, 2020 11 CITY MANAGER'S BRIEFINGS CARES ACT UPDATE/RECONCILIATION (Continued) Here are Options for Consideration on December 15: II OPTIONS FOR CONSIDERATION ON DECEMBER 15 I. No action.If unused,the resources will lapse into fund balance at the end of FY 21,unless other needs arise in the interim; 2. Re-purpose funds for use on identified purposes from the original July CARES ordinances that were not able to be executed due to external restrictions(example:IT Broadband initiatives; Long- term Workforce Development programs); 3. Make an enhanced contribution to United Way and or EDIP part E to bolster programs adopted by Council; 4. Deposit the funds into the TIP Fund to payback the TIP Fund for its use of TIP Fund Balance in the FY 2021 Budget to sustain tourism opportunities; 5 Accelerate CIP projects;or E Other Alternatives made at your suggestion vim -ir-4 i -, i IEL X, iIPe _ '�.._.sue -t Mayor Dyer expressed his appreciation to Mr. Chatellier for the presentation. November 24, 2020 12 CITY MANAGER'S BRIEFINGS REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP) RECOMMENDATIONS 3:56 P.M. Mayor Dyer welcomed Regina Hilliard, Director — Human Resources. Ms. Hilliard expressed her appreciation to City Council for their continued support: CITY OF VIRGINIA BEACH INVESTIGATION REVIEW PANEL REGINA:.MILLIARD Updates and DEPARTMENT OF HUMAN RESOURCES Recommendations NOVEMBEa 2•I. 020 I ••• v 1••i"t''d Ste:it H•GI The next two (2)slides provide a Recap of Key Process Points: Call /Oft RECAP Investigation 5 members & OF KEY Review Panel 2 alternates PROCESS (IRP) appointed by POINTS _ City Council A type of Citizen Review Panel November 24, 2020 13 CITY MANAGER'S BRIEFINGS REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP)RECOMMENDATIONS (Continued) I. The IRP is a review agency,not an investigative agency 2. Cases have the potential to be reviewed by the IRP only if requested by the citizen RECAP OF KEY 3. Citizens with pending criminal PROCESS or civil proceedings must wait POINTS to be heard by the IRP 4. Cases that do not meet the threshold for"abuse of authority"or"serious misconduct" are not heard by the IRP Here are a few of the Recommendations for Change: RECOMMENDATIONS • Investigation Review Panel FOR CHANGE (IRP) • African American Roundtable (AA Roundtable) • Human Rights Commission (HRC) • City Manager • Mayor's Proposed Resolution • General Assembly November 24, 2020 14 CITY MANAGER'S BRIEFINGS REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP) RECOMMENDATIONS (Continued) Here are the two (2)Recommendations Common to IRP, African American Roundtable and Human Rights Commission: • Enhance the diversity on the IRP • Change the IRP RECOMMENDATIONS procedures to hear COMMON TO IRP, AA all cases requested ROUNDTABLE & HRC for review (with variation regarding whether cases should be heard when court proceedings are pending) The next two (2)slides are City Manager's Recommendations: I. Establish the City Manager's Office as an alternative CHANGES option for intake of BASED ON THE citizen complaints AUTHORITY OF against the Police THE CITY Department MANAGER 2. Enhance awareness of the IRP 3. Change the IRP process pertaining to reviews of citizen complaints November 24, 2020 15 CITY MANAGER'S BRIEFINGS REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP)RECOMMENDATIONS (Continued) 4. Mandate a written response from the Police Department CHANGES within 30 days for BASED ON THE all recommend- AUTHORITY OF dations made by THE CITY the IRP MANAGER 5. Allow the IRP to (CONTINUED) initiate a hearing on behalf of a citizen The next two (2)slides provide an overview of the Resolution proposed by Mayor Dyer. Resolution was distributed and is attached hereto and made a part of the record: i. Retitle the Investigation Review Panel to Virginia Beach Civilian Review Board RESOLUTION PROPOSED BY 2. Change membership to reflect demo- MAYOR DYER graphic diversity of the City • Three residents from disadvantaged or predominantly minority communities November 24, 2020 16 CITY MANAGER'S BRIEFINGS REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP) RECOMMENDATIONS (Continued) Change membership... • Three non-employee residents who are not immediate family members of VB Police Department employees RESOLUTION • One resident who PROPOSED BY represents an MAYOR DYER organization seeking racial or social justice (CONTINUED) for disadvantaged communities • One non-voting member with policing expertise or experience The remaining slides provide an overview of the General Assembly Action, effective July 1, 2021: VIRGINIA GENERAL ASSEMBLY ACTION Effective July I,2021 • localities may establish a law enforcement civilian oversight body Provides that: • if established,the body shall reflect the demographic diversity of the locality November 24, 2020 17 CITY MANAGER'S BRIEFINGS REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP) RECOMMENDATIONS (Continued) Effective July I,2021 Duties may include to: I Receive,investigate and VIRGINIA issue findings on GENERAL complaints from ASSEMBLY civilians ACTION 2 Investigate and issue findings on incidents 3 Make binding disciplinary determinations after consultation with officer's or employee's direct supervisor or „ commander Duties may include to: 4. Investigate and make recommendations VIRGINIA regarding policies and procedures of law GENERAL enforcement agencies ASSEMBLY ACTION 5 Review investigations conducted internally by (CONTINUED) law enforcement agencies and issue findings of accuracy, completeness and impartiality,as well as „ sufficiency of discipline November 24, 2020 18 CITY MANAGER'S BRIEFINGS REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP)RECOMMENDATIONS (Continued) Duties may include to: 6 Request reports of annual expenditures VIRGINIA of the law enforcement agency GENERAL ASSEMBLY 7 Make public reports on activities of the ACTION civilian oversight (CONTINUED) body 8 Undertake other duties as reasonably necessary VIRGINIA GENERAL ASSEMBLY ACTION Effective July I.2021 (continued) Other items to note: • The governing body shall establish policies for the civilian oversight body • The Civilian Review Board may hold hearings and may apply to the Circuit Court for a subpoena compelling attendance or production of evidence • The Civilian Review Board may retain legal counsel November 24, 2020 19 CITY MANAGER'S BRIEFINGS REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP)RECOMMENDATIONS (Continued) QUESTIONS Mayor Dyer expressed his appreciation to Ms. Hilliard for the presentation. November 24, 2020 REQUESTED BY MAYOR DYER A RESOLUTION TO RENAME THE INVESTIGATION REVIEW PANEL AND TO ALTER ITS MEMBERSHIP 1 WHEREAS, in 1991, the City of Virginia Beach created the Investigation Review 2 Panel ("IRP"), the first local law enforcement civilian review board in the Commonwealth 3 of Virginia; and 4 5 WHEREAS, tragic events involving law enforcement nationwide have caused 6 communities across our nation to reexamine such boards; 7 8 NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF 9 VIRGINIA BEACH, VIRGINIA: 10 11 1. That the Investigation Review Panel is hereby renamed "the Virginia 12 Beach Civilian Review Board;" and 13 14 2. In order to ensure that the board's membership reflects the demographic 15 diversity of the City, the composition of the board shall be as follows: three residents of 16 the City who come from historically disadvantaged communities that have traditionally 17 experienced disparate policing or who are residents of predominantly minority 18 communities; three City residents who are not City of Virginia Beach employees, 19 candidates for public office, former members of the Virginia Beach Police Department, 20 immediate family members of a current Virginia Beach Police Department employee, or 21 current law enforcement agency employees; one member who resides or works in the 22 City and who represents an organization that seeks racial or social justice on behalf of 23 historically disadvantaged communities, or a member of the HRC; and one non-voting 24 member who has policing expertise or experience. The non-voting member may be a 25 former Virginia Beach Police Department employee or a former employee of a different 26 law enforcement agency. Adopted by the Council of the City of Virginia Beach, Virginia on the day of , 2020. APPROVED AS TO LEGAL SUFFICIENCY: City Attorney's Office CA15253 R-2 October 27, 2020 20 CITY MANAGER'S BRIEFINGS VBGOV.COM WEBSITE UPDATE 4:57P.M. Mayor Dyer welcomed Julie Hill, Director—Communications and Jason Hall, -IT Department. Ms. Hill expressed her appreciation to City Council for their continued support and provided information on the development of updating the City's website. Ms. Hill turned the presentation over to Mr. Hall to provide a demonstration of the Website. Mr. Hall displayed the Home Page which features: a prominent search bar, City Council information, area for City meetings that are live streamed, Newsletter sign up and Popular Services. Mr. Hall displayed the following Navigation Icons with menu items: How do I: Apply for employment, Contact the City, Find Services, Bill Pay Services: Trending services with, "Find My"components to allow users to enter their address to provide the closest evacuation zone, shelter,flooding zone, trash day, etc. relative to the specific address Experience: Visiting Virginia Beach tourist information What's Up: Communication hub,press releases, events, social media outlets, live stream meetings, Did you know option, mobile apps and blogs City Hall: Information for City Council and Boards and Commissions Jobs: Applications,pay information and current openings MyVirginiaBeach: This uses the same concept as mobile app to see all services near specified addresses. Users can subscribe to specific content and manage subscribed content. Daily Status: Information on topics such as parking meters, city service information, events. This will change daily. Mr. Hall advised there is a phased approach scheduled with Phase I possibly launching March 2021 and include high level migration. Phase II will follow with the migration of Department content and allow citizens to subscribe to content. Phase III is the final phase which will incorporate data and a dashboard. Mayor Dyer expressed his appreciation to Ms. Hill and Mr. Hall for the demonstration. November 24, 2020 21 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS 5:28 P.M. Mayor Dyer welcomed Robert J. Tajan, Director—Planning and Community Development and Carolyn Smith, Planning Administrator. Mrs. Smith expressed her appreciation to City Council for their continued support: i jiti4 y - - = t \1B il,_,ii)ia Li.i 1 4soie , ... E Planning Items - _ (41. Y f _ _, ;�� v December 1st & 8th City Council Meetings Ili r '' �• ak 1 • There are nine (9)Planning Items scheduled for December Ist: SUMMARY — December 1st 9 Planning items scheduled for City Council's consideration 1.Life in His Word Christian Ministries-Kempsville District - -- - ---• Conditional Use Permit(Religious Use) • Recommended for Approval by Planning Commission&Staff ' a Br.no,,a Samantha Hathaway 2.Brandon&Samantha Hathaway-Bayside District ,.f v.HMwi Tea9�•a a°rv.r on per,.mn. • Conditional Use Permit(Outdoor Recreation Facility) a caw/ "iii 6 s< uc .a 63_R°""'°`"..cn°"" B.At antic Pa mna VB Oeve opmen�A°Mority • Recommended for Approval by Planning Commission&Staff oi.i.m n,.wont cno.m"rm,ssM: 3.Rosetta Denise Ciconta-Beach District • Conditional Use Permit(Assembly Use) • Recommended for Approval by Planning Commission&Staff e. 4.CSA Virginia Beach,tic-Bayside District a %,, �a • Modification of Conditions(Indoor Recreation Facility) • Recommended for Approval by Planning Commission&Staff -, as Ones S n,rr am 5.Greg S.Horvath-Princess Anne District f. • Conditional Use Permit(Home Occupation) t [ • Recommended for Approval by Planning Commission&Staff ' .,.- ' 1 6.Rita M.Whalen&Michael J.Whalen Trust-Princess Anne District ^f`"O1" • Subdivision Variance(Section 4.4(b)of the Subdivision Regulations) i • Recommended for Approval by Planning Commission&Staff ---- --_-- November 24, 2020 22 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) SUMMARY — December 1st 9 Planning items scheduled for City Council's consideration 7.Kendyl Teague—tynnhaven District ------ --. -. • Conditional Use Permit(Beauty Salon) • Recommended for Approval by Planning Commission&Staff =-- 4 Soortha Men.wry 8.Burger Busters,Inc.—Beach District - F''' • e.eu.v,a,.ee,,.n. • Modification of Conditions(Special Exception for Alternative a cen ,'ee,cn.uc.r'---3''•°9"`6..a,aem oe,as.17rri e Compliance) s.an„t a,n,.„�n ve owe oq,em n�m,r�� • Recommended for Approval by Planning Commission&Staff .1.LT in Hr.Word chrism,rhmnne, 9.Atlantic Park,Inc.&City of Virginia Beads Development Authority— r^.„ Beach District `� yy-'.. ~a �' ""., \• Street Closure e6.am M.W..I aficnael J.Whalen Truo • Recommended for Approval by Planning Commission&Staff \� $,_„v,, \ 6•er,p B.Nor..` • na'Turt• I . LIFE IN HIS WORD CHRISTIAN MINISTRIES ITEM Council District:Kempsville Location: Vacant Parcel between 6608& 6620 Indian River Road a f � • �, I ." 0% b ^ t A , CONDITIONAL USE PERMIT(Religious Use) Staff recommends Approval Planning Commission voted 8 to 0 to recommend Approval November 24, 2020 23 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) ! wf r!fe li I '" _________I I Parking Area (37 spec.,, • Request for a Conditional Use Permit for a new, Underground rA e. ' 2-story,7,200 sf Religious Use along Indian River Road _1:_ _ - - I ra street • Deviation to the 3-acre minimum lot area requirement "' ' -,3 a,m„ p. • Minimum required 37 parking spaces provided Y �d 1 'M� tt tn r +fmar^ • Sunday services staggered and separated by 1 hour �� 5 LIFE IN HIS WORD CHRISTIAN MINISTRIES ITEM 1 BRANDON & SAMANTHA HATHAWAY ITEM Council District Bayside Location. 5025 Cullen Road 2 -4.17. oil IIIME 1:101,(-- . ::,,,=, N, . R41 1.4.44%)( toe CONDITIONAL USE PERMIT(Outdoor Recreation Facility(Batting Cage)) Staff recommends Approval Planning Commission voted 8 to 0 to recommend Approval November 24, 2020 24 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) I a _I r • Request for Conditional Use Permit for an Outdoor Recreation Facility(Batting _3 'S° Cage)on a 1.19-acre parcel in the Lakeview Park neighborhood • Planning Commission extended hours of use to between 9:00 a .to 9:00 p.m. • Use intended for applicant's children and family friends-not open to the general • 1 petition of support with 4 signatures,1 letter of support public 7 BRANDON&SAMANTHA HATHAWAY ITEM 2 ROSETTA DENISE CICONTA ITEM Council District:Beach Location: 2014 Atlantic Avenue 3 r \ . �• \ „:A,...- ,„,... \ l CONDITIONAL USE PERMIT(Assembly Use) Staff recommends Approval E Planning Commission voted 8 to 0 to recommend Approval November 24, 2020 25 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) r.� tS 9 1 .1te i w • • Request for a Conditional Use Permit , \ -'r, s for an Assembly Use at oceanfront • Host indoor weddings and other gatherings on 2n°floor of existing building • Site adjacent to mix of uses and near the public beach,Boardwalk,dining,entertainment,etc. 9 ROSETTA DENISE CICONTA ITEM 3 CSA VIRGINIA BEACH, LLC ITEM Council District Bayside Location 5070 Virginia Beach Boulevard 4 ,• _ .I I \1 / i MODIFICATION OF CONDITIONS(Indoor Recreation Facility) Staff recommends Approval io Planning Commission voted 8 to 0 to recommend Approval November 24, 2020 26 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) �_ ti__ Y N O Q i , • _ _..: S PROPOSED. .- �+<, 4-, RETAIL -_.- k .' (-7,200 SF) .--"' A".- - b 26 a EXISTING • . PROPOSED BUILDING ' RETAIL (-50,000 SF) 1(-8,000$E) ra.•. • Request to modify existing Conditional Use Permit for Indoor t::PP Recreation Facility(Indoor Shooting Range) -.t• It • Modification necessary to change conditioned site layout in . ; \ - order to add approximately 17,000 square feet of new retail PROPOSED # t—�, n- and an eating and drinking establishment EATING 8 DRINKING ' # —-_ ESTABLISHMENT7. (-2.000 SF) ay l • A variance from the Board of Zoning Appeals required to e(l,. w _ address 61-space parking deficit CSA VIRGINIA BEACH,LLC - GREG S. HORVATH ITEM Council District Princess Anne Location. 2321 Vaughan Road 5 ,..... \ - , \\ j Illir CONDITIONAL USE PERMIT(Home Occupation) Staff recommends Approval Planning Commission voted 8 to 0 to recommend Approval November 24, 2020 27 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) £� \ GRAVEL ACCES5,ROAD 1,t EXIStiNG 1y" _ M .. l BARN . � OWEWNG• THE RVEST PROCESS • Request for a Conditional Use Permit for Home Occupation on a 58-acre parcel in Princess Anne District • Applicant harvests several trees per year for specialty wood which is permitted by right,processing and selling the wood on-site requires the Conditional Use Permit • Wood sold by appointment only to craftsmen • Anticipates up to 3 trees per year to be harvested 13 GREG S.HORVATH ITEM 5 RITA M. WHALEN & MICHAEL J. WHALEN TRUST ITEI°" Council District Princess Anne Location. Adjacent parcel north of 3652 North Landing Road 6 •64 r .71 AG 1 I SUBDIVISION VARIANCE(Section 4.4(b)of the Subdivision Regulations) Staff recommends Approval 1h Planning Commission voted 8 to 0 to recommend Approval November 24, 2020 28 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) 101 L • Request for a Subdivision Variance as lot was created by r deed in 1973 �! 1 D ! J t • Property never properly recorded by plat ` � • Parcel met all dimensional requirements when recorded by deed and continues to meet all requirements a ,,• • Vehicular access via Winston Avenue RITA M.WHALEN&MICHAEL J.WHALEN TRUST ITEM 7 KENDYL TEAGUE ITEM Council District:Lynnhaven Location. 613 N. Lynnhaven Road 7 ( `=� CONDITIONAL USE PERMIT(Beauty Salon) Staff recommends Approval Planning Commission voted 8 to 0 to recommend Approval November 24, 2020 29 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) P • Request for a Conditional Use Permit for a Beauty Salon • Beauty Salon a conditional use in 0-2 Office District • Interior renovations planned CC RI I • Ample parking on the site to accommodate uses ' 1? KENDYL TEAGUE ITEM 8 BURGER BUSTERS, INC IIEM ouncil District:Beach Location: 2902 Pacific Avenue 8 _ _ _ _ _ __ _ ., _..... „ , .....„....... , _ __ ....., , L ,....._ , \ \ . 1 — ems'"" , I; .i it fA `: I OP MODIFICATION OF CONDITIONS(Special Exception for Alternative Compliance) Staff recommends Approval , Planning Commission voted 8 to 0 to recommend Approval November 24, 2020 30 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) p r tr' ..® 7 1,11 • Request to modify 2018 approval for Exception for Alternative Compliance that permitted a drive-through restaurant visible from right-of-way and a reduction in parking spaces • Propose to install two murals and extend operating hours of drive-through by 1 hour • Decorative murals proposed over the two white accent panels facing Pacific Avenue • Operating hours of drive-through proposed to be extended from 7:00 a .-12:00 a .to 7:00 a .-1:00 a.m. 19 BURGER BUSTERS,INC ITEM 8 ATLANTIC PARK,INC&CITY OF VIRGINIA BEACH DEVELOPMENT AUTHORITY ITEM Council District:Beach Location: Portion of south side of 20th Street between Pacific&Arctic Avenues;portion of south side of 9 20th Street between Arctic&Baltic Avenues;portion of west side of Arctic Avenue between 19th&20th Streets;portion of 19th Street between Pacific&Arctic Avenues;all alleys in block surrounded by Arctic& Baltic Avenues&19th&20th Streets titt— pn r sad J� =� yd a w. OistA STREET CLOSURE Staff recommends Approval 20 Planning Commission voted 8 to 0 recommend Approval November 24, 2020 31 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) k '" 1. 19TH ST t 7 '..A I ITH ST V • Request of City of Virginia Beach and Virginia Beach Development Authority to close portions of various rights-of-way totaling 1.34 acres • Result will be an assemblage of property to accommodate a development proposal for a multi-block, mixed use development,an entertainment venue,and a large outdoor Wave Park • Conditions require applicant to provide studies and the improvements deemed necessary by the studies 2 ATLANTIC PARK,INC&CITY OF VIRGINIA BEACH DEVELOPMENT AUTHORITY ITEM 11 Mrs. Smith turned the presentation over to Mr. Tajan to provide the five (5)Planning Items scheduled for December 8th: SUMMARY — December 8th 5 Planning items scheduled for City Council's consideration 1.Rickert Family Living Trust—Beach District {`-„� _ • Conditional Use Permit(Short Term Rental) vau • Recommended for Approval by Planning Commission&Staff '^ \ 2.Arica&Melvin LAtkins,III—Beaz .h District P: , • Conditional Use Permit(Short Term Rental) .Anga *' ''- Rickert FamilyLhina Trust ika 0 n a Mahon L.A •l 3.HD9 PropeMi•a,LLc • Recommended for Approval by Planning Commission&Staff ) _ .� 3.HDS Properties,LLC—Beach District 'I. • Conditional Use Permit(Short Term Rental) • Recommended for Denial by Planning Commission I.Rachel A.D - �;o f. • Recommended for Approval by Staff 4.Rachel A.Dio—Centerville District _ • Conditional Use Permit(Short Term Rental) Si \• Recommended for Approval by Planning Commission&Staff Ii \ 5.Anita West—Bayside District n"• I 1 • Conditional Use Permit(Short Term Rental) • Recommended for Denial by Planning Commission I R $ • Recommended for Approval by Staff November 24, 2020 32 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) CONDITIONAL USE PERMIT—Short Term Rentals 1-5 Recommended for Approval by Staff&Planning Commission Beach District Centerville District 1.Rickert Family Living Trust 4.Rachel A.Dio 2.Arica&Melvin L.Atkins,Ill` 'Consent Agenda Recommended for Approval by Staff&Denial by Planning Commission Beach District Bayside District 3.HDS Properties,LLC 5.Anita West RICKERT FAMILY LIVING TRUST ITEM Council District:Beach Location 349 Norfolk Avenue 'II 1 CONDITIONAL USE PERMIT(Short Term Rental) Staff recommends Approval 24 Planning Commission voted 6 to 1 to recommend Approval November 24, 2020 33 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) 1 parking space will be leased • _ E\ from 9'h Street Parking Garage (0.15 miles away( ej!&, a ni.rov a t a _ • MINIM 1 assigned p.rking spec. Norfolk Avenue , , • Request a Conditional Use Permit for a Short Term Rental on property zoned A-18 Apartment District • 2-bedroom unit in a condominium complex illr' • 2 off-street parking spaces required;1 space in the parking lot,1 in the 9'h Street parking garage as RICKERT FAMILY LIVING TRUST ITEM 1 ys,hsve`` •4• 1/ , F ` et - le 1 4 1.31 tr�.t 1 !!11B/� j► 4,0_,..„,„.,,,......... . , , ;—,-,......_.__ ,,,,,,.1......, \ •h treat Mt � 1>1��111�1�IU�- �s- a� „µl • .,, •1,,� `` puev W ?tN its a sveet-, 0 gnkTus . t tot `d • Om•d Mi wsw.AN`% , IaY, t� omra hAY . 26 RICKERT FAMILY LIVING TRUST ITEM 1 November 24, 2020 34 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) ARICA ATKINS & MELVIN L. ATKINS, III 'TEE`: Council District Beach Location 598 Pinewood Drive, Units 205 2 1 — t C i Jr; CONDITIONAL USE PERMIT(Short Term Rental) Staff recommends Approval Planning Commission voted 8 to 0 to recommend Approval phew < oodb,_ - 3;:, t _ a -.4 •a • — off* • • Request a Conditional Use Permit for a Short Term Rental on _..' Required off-street parking property zoned RT-3 Resort Tourist District space—unit 205 • 1-bedroom unit in a condominium complex • 1 off-street parking spaces required;1 space in the parking lot 28 ARICA ATKINS&MELVIN L.ATKINS,III ITEM 2 November 24, 2020 35 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) � � ! 10.. pi RI t • . -w,e •!" 'LINIt.��1411��•t' nw.a. -sok. riostr,- • kw.. OA i14 i .hts 1 , ate"01.0 1 nN1 ' `t'��W , ARICA ATKINS&MELVIN L.ATKINS,III ITad 2 HDS PROPERTIES, LLC ITEM Council District Beach Location 600 S.Atlantic Avenue 3 ,._. .... ,_ _, r, , ,, , ___ . .,...„. \ ki , : ____„. „ A ' CONDITIONAL USE PERMIT(Short Term Rental) Staff recommends Approval Planning Commission voted 8 to 0 recommend Denial November 24, 2020 36 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) ATI ANTIC OCEAN a'a 18'parking space a a ■ Paver driveway a: II ii p_ z^ w _ . ax. �- e= 1 x i I ,' • Request a Conditional Use Permit for a Short Term Rental on I I 1 s property zoned R 10 Residential District 2 a •20• 6 • 6-bedroom single-family dwelling I • 6 off-street parking spaces required;6 spaces in the driveway — N)UTI l ATLANTIC AVE. 31 HDS PROPERTIES,LLC ITEM 3 r,,,,11, g 7 ‘611 Sim 1..• Ativaks_ 4r . ittos10:...: wis 1 0 Den. ` 1.0 r: HDS PROPERTIES,LLC ITEM!3 November 24, 2020 37 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) RACHEL A. DIO ITEM Council District Centerville Location, 5528 Cabin John Drive 4 --- 4 / , , , , ,T,Awit : , , % s1/4 0 . ,,,,,..„ \ ..-6, ,,---(,-.,,/, ,,-- A-34 L :iç' �t / � _ J� ae r - , -,,-' `� CONDITIONAL USE PERMIT(Short Term Rental) Staff recommends Approval Planning Commission voted 8 to 0 to recommend Approval w 1, ■■ ' i a 833 t! • Request a Conditional Use Permit for a Short Term Rental on + property zoned R-SD Residential District f47-. • 3-bedroom single-family dwelling • 3 off-street parking spaces required;3 spaces in the driveway 34 RACHEL A.DIO ITEM 4 November 24, 2020 38 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) `'mot t _ \! r` .\ s. ,itir,.04.4,.:mooltio loi 60't IOW t . , Nritoo- 4-est. Li 4 tiki 0 U Fax. a G',,'1, RACHEL A DIO ITtr.i 4 ANITA WEST ITEM Council District Bayside Location: 121 South Kellam Road 5 _ - .c❑ c i n- _,' i j I r ....�.. I Pam,, .IIC,I ..--•- n,,,,,,.W «.. S ,__.1 l' r ., r 1, ! i po y.N""�b F`t 1r li..✓.0, \',,e 4 \ - s d r j, �I iL:i tt a am 1.% l % *."v, ,1 _ -"_ i s--. ei>_- (-,. \\\ CONDITIONAL USE PERMIT(Short Term Rental) Staff recommends Approval 36 Planning Commission voted 5 to 2 to recommend Denial November 24, 2020 39 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) 4 • Request a Conditional Use Permit for a Short Term fQFSm Rental on property zoned R-7.5 Residential District South Kellam Road • 4-bedroom single-family dwelling • 4 off-street parking spaces required;3 spaces in the driveway,1 in the carport ANITA WEST Bank Street GlevelannSBeet Commerce Street Street $� 117111-71 T enea i Conestog I oa d -; "',�y P o�a�as 1`r m F�c, as _ X`o,As 41 c oho STATUS & 1 13 • ama o wveo-ea ANITA WEST ITEM 5 Mayor Dyer expressed his appreciation to Mr. Tajan and Mrs. Smith for the presentation. November 24, 2020 40 ADJOURNMENT Mayor Robert M. Dyer DECLARED the City Council Meeting ADJOURNED at 5:58 P.M. t ei.�I-I- ius Chief Depuiy City Clerk A da am ,MMC City Clerk November 24, 2020