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Home My WebLink AboutMARCH 23, 2021 WORKSHOP MINUTES 2 aN!y 27 y'FS *B4?.G,,gA eE OF OUR woo"' VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia March 23, 2021 Mayor Dyer called to order the CITY MANAGER'S BRIEFINGS in the Virginia Beach Convention Center, Suite 5, Tuesday, March 23, 2021, at 3:01 P.M Council Members Present: Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley, Louis R. Jones, John D. Moss, Aaron Rouse, Guy K. Tower, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: None 2 CITY MANAGER'S BRIEFINGS HISTORIC CAVALIER LAWN 3:02 P.M. Mayor Dyer welcomed Robert Tajan, Director and Mark Reed, Historic Preservation Planner—Planning and Community Development. Mr. Tajan expressed his appreciation to City Council for their continued support: Cavalier Hotel Lawn Green Space Easement Robert J. Tajan,AICP- Director Mark Reed— Historic Preservation Planner .department of Planning and Community Development March 23, 2021 Here is the Summary: Summary • City of Virginia Beach holds a Green Space Easement for the Cavalier Hotel lawn and entrance area • Easement requires property owner to request approval from the City for any material, permanent changes to the Green Space • The Cavalier Hotel initiated such changes without requesting approval • The City issued a stop work order • A request for approval after the fact was submitted • City staff recommends approval to the City Manager with conditions March 23, 2020 3 CITY MANAGER'S BRIEFINGS HISTORIC CAVALIER LAWN (Continued) Here is the Background: Background 2013 • City of Virginia Beach acquired Green Space easement to r preserve the iconic Cavalier Hotel lawn and entrance area 4 xis_ is.• '!%I';= _.. is sgS • The easement specified the lawn,steps,terraced hill and ttsf wow,t s r��♦ U• landscaping in the form of the word"CAVALIER"as �i .�.,�_; •� contributing to the property's historic and cultural -2311 significance + I m i • Cavalier Hotel is listed in the Virginia Landmarks Register and the National Register of Historic Places = Mien 2018 r'Lezz • Rehabilitation was completed and the Cavalier Hotel L - reopened to the public Here is the Primary Criteria for Consideration of Requested Changes: Primary Criteria for Consideration of Requested Changes • Maintain the green space and open space ff in substantially the same form as of the J ,t1, J _7 effective date of the easement EE • Do not materially affect the visibility of the ' F building from Atlantic/Pacific Avenue • Do not compromise the listing of the building in the National Register of Historic Places or the Virginia Landmarks Register March 23, 2020 4 CITY MANAGER'S BRIEFINGS HISTORIC CAVALIER LAWN (Continued) Here is the Timeline of Events February 15-19: Timeline of Events February 15 \�►,� • Complaint received February 16 MN O;T I E • Inspector issues verbal stop work order STOP WORK ORDER Further Work on this Building is ordered STOPPED until f- February 18 Regulations l> s are CO Work MPLIED D with and Penression to(v. • Application submitted for exterior catering Persons ROT Complying with thin Order Subject to ARREST and PROSECUTION. area by Taylor Construction ,any 11,Yn4+t1..a(.e461,_ a�omuuN M 6.ALL;telec4afcleil— February 19 THISCARDNUSTNOTBE REYOVEDSY ANYPER5011OTIffR • Inspector visits site and notes additional work Thai,TBEINSPECTOR — being performed and posts formal Stop Work - _ — Order on property Construction Status 02.19.2021 ■R a.a I fro fa 11111 -41 March 23, 2020 5 CITY MANAGER'S BRIEFINGS HISTORIC CAVALIER LAWN (Continued) Here is the Timeline of Events February 24-27: Timeline of Events February 24 • Third site inspection noting that additional work has been performed and another Stop Work Order posted on the property February 26 • Contractor notified of land disturbance issues and additional permits required • Contractor reminded that no work on outdoor area to continue without permits and Nor improvements are approved for compliance with Green Space Easement February 27 • Contractor installs silt fence as required February 21,2021 Construction Status 02.25.2021 t 4 4 'c 1\. a March 23, 2020 6 CITY MANAGER'S BRIEFINGS HISTORIC CAVALIER LAWN (Continued) The next two (2)slides provide the Timeline of Events for March: Timeline of Events i A March 1 A • Staff inspects site and notes footing poured . .. • Contractor notified in writing that any further work performed would result in a Notice of Violation and further legal action March 12 1 111i • Staff provides recommendation to City Manager regarding proposed improvements March 18 • Permit for"catering area only" issued in error • Staff communications and permitting software issue March 1,2021 Timeline of Events March 22 • Meeting held with contractor and engineer •4 regarding plan requirements for permits • Contractor reminded that work requires City ;,;. •• • approval within the Green Space easement ` 4; prior the issuance of any approvals to fir ,r+r continue work ` • Permit revoked once staff realized permit was ` issued in error March 23,2021 March 23, 2020 7 CITY MANAGER'S BRIEFINGS HISTORIC CAVALIER LAWN (Continued) Construction Status 03.23.2021 • • •F r `*i Primary Criteria for Consideration of Requested Changes • Maintain the green space and open space ,: in substantially the same form as of the :f: J , effective date of the easement .+;. .I I I 11 1.1.1 n Ii ;' • Do not materially affect the visibility of the building from Atlantic/Pacific Avenue • Do not compromise the listing of the building in the National Register of �". 11111F-- Historic Places or the Virginia Landmarks Register March 23, 2020 8 CITY MANAGER'S BRIEFINGS HISTORIC CAVALIER LAWN (Continued) Mr. Tajan turned the presentation over to Mr. Reed. The next three (3) slides provide an overview of Proposed Improvements: Proposed Improvements • Cavalier Hotel utilizes the area at the top of the atering atagmg area lawn for special events and rentals r°"`"`5O"`he""°` P l I n to include an Nati mining.pavers and mall separation fence • Catering and patron foot traffic caused damage clad in(-matter brick to turf in this area h;gh grwk 1n+ficwl hrl ail foal no-fon rap nor nllmrn. • Cavalier Hotel proposes: CAVALIER Improlements arts outside of the Grand lath n visual easement orantlo•n • Construction of a catering preparation area as nt not detract from the hotel off the northeast corner of the hotel • Installation of synthetic turf adjacent to the east facade of the hotel Proposed Improvements — Catering Area • Located on turf area adjacent to existing View Looking North brick wall sue• • Low 4-foot-tall brick wall around catering area t4 ` ) • Covered by a low awning/covering • Installation of landscape screening wmsruww March 23, 2020 9 CITY MANAGER'S BRIEFINGS HISTORIC CAVALIER LAWN (Continued) Proposed Improvements — Turf Area Catering staging area • Located on turf area adjacent to east facade , 1 far events an the Great lawn to include an of hotel nrn;ng.pa•ens and cmall separation fence lad in Casa!or brick • Product is high quality and designed for high sew high grade traffic areas 4narcml 11,1 artfc;al turf ontop tier r at aa CAVALIER Improvements are outside of the Grand 5 Y N _ w r a•„ la.II visual easement as to not detract from the hotel. ".1" _— SYNRye 200 • _ .a t Here is an overview of the Green Space Easement Review Process: Green Space Easement Review Process 1. Request received(after the fact) 2. Determination of impact on state/national register status must be made by Virginia Department of Historic Resources(DHR) • City staff submitted materials to DHR staff for review 3. City Staff Committee convened for review with representatives from: • City Attorney's Office • Parks& Recreation-Landscape Management • Public Works-Facilities Management • Planning/Historic Preservation • Historic Preservation Commission 4. Recommendation provided to City Manager March 23, 2020 10 CITY MANAGER'S BRIEFINGS HISTORIC CAVALIER LAWN (Continued) Here is the Virginia Department of Historic Resources(VA DHR) Opinion: VA DHR Opinion • Catering staging area, as designed and landscaped in the plans submitted,will not have a significant impact on the visual character or I'` € historic integrity of the Cavalier Hotel It;.�= I -y or its setting. it i - • Proposed changes will not affect the eligibility of the Cavalier Hotel with regard to the Virginia Landmarks Register and the National Register of Historic Places The next two (2)slides provide the Proposed Improvements with Conditions: Approval of Proposed Improvements with Conditions 1. All work to be permitted and inspected per City Code 2. No material changes to the plans once approved without prior City permission. 3. No material alterations or replacements to the proposed improvements once constructed without prior City permission 4. Catering area to be used for that purpose and not for assembly(i.e.,dance floor) or any other purpose March 23, 2020 11 CITY MANAGER'S BRIEFINGS HISTORIC CAVALIER LAWN (Continued) Approval of Proposed Improvements with Conditions (cont'd) 5. Cleaning and/or maintenance of the artificial turf must not adversely impact the remainder of the existing great lawn 6. Catering area and artificial turf to be maintained in good condition and repaired or replaced if damaged to match the proposed improvements 7. Approval is conditional and will be revoked if, in the future,any additional permanent improvements are constructed or installed within the Easement area without first having received all necessary prior approvals and required permits from the City, including permission as required by the Easement. Here is the Conclusion: Conclusion • Cavalier Hotel initiated work prior to requesting City approval • Easement consistency review was requested after the fact City staff initiated the review process • DHR provided opinion on affect to historic setting and state/national registers status • City staff committee reviewed request based on criteria as specified in the easement • City staff recommended approval to City Manager with seven conditions. March 23, 2020 12 CITY MANAGER'S BRIEFINGS HISTORIC CAVALIER LAWN (Continued) J ; t J J J r► -.t .J J FR4: ors 4.21 • �,1 ti ` } ice, Mayor Dyer expressed his appreciation to Mr. Tajan and Mr. Reed for the presentation. March 23, 2020 13 CITY MANAGER'S BRIEFINGS CAVALIER SHORES RESIDENTIAL PARKING PERMIT PROGRAM(RPPP) 3:59 P.M. Mayor Dyer welcomed Kathy Warren, Manager - Strategic Growth Area (SGA). Ms. Warren expressed her appreciation to City Council for their continued support: \11B Virginia Beach Historic Cavalier Shores Pilot Parking Program City Council Briefing Kathy Warren, SGA Manager March 23, 2021 Here is the Overview: Overview • Historic Cavalier Shores landside request • Historic Cavalier Shores location map • Program background and timeline • Permits and citations • Cavalier Resort timeline • Program status and existing conditions March 23, 2020 14 CITY MANAGER'S BRIEFINGS CAVALIER SHORES RESIDENTIAL PARKING PERMIT PROGRAM(RPPP) (Continued) Historic Cavalier Shores Landside Request • Historic Cavalier Shores landside requests a one- year extension for the three-hour restricted parking zone due to Cavalier Resort ongoing construction Here is the Historic Cavalier Shores location map: Historic '► ;_ Cavalier t - � A Shores • IP Historic 'k Cavalier 4, Ra Shores • • , landside i March 23, 2020 15 CITY MANAGER'S BRIEFINGS CAVALIER SHORES RESIDENTIAL PARKING PERMIT PROGRAM(RPPP) (Continued) Here is the Program Background and Timeline: Program Background and Timeline • Summer 2018, Historic Cavalier Shores landside experienced an influx of construction workers from the Cavalier Resort parking on-street from 6:00 am —4:00 pm • February 2019, Historic Cavalier Shores landside requested a restricted three-hour parking district • April 2019, Historic Cavalier Shores landside three-hour parking pilot program was adopted by City Council due to construction at the Cavalier Resort • May 2020, one-year extension approved by City Council due to continued construction at the Cavalier Resort The chart provides 2019-2020 Permits/Citations: 2019-2020 Permits/Citations Month 2019 Permits 2020 Permits 2019 Citations 2020 Citations January 2 25 February - 36 March 11, 2 46 - April 'S 6 7 46 May 6 96 - 59 June 4 67 13 40 July 1 10 71 59 August n 7 35 51 September 1"+ - 47 91 October t 5 21 30 November - 1 20 December - 4 16 TOTAL 222 201 337 375 March 23, 2020 16 CITY MANAGER'S BRIEFINGS CAVALIER SHORES RESIDENTIAL PARKING PERMIT PROGRAM(RPPP) (Continued) Here is the Cavalier Resort Construction Timeline: Cavalier Resort Construction Timeline - March 2021 Marriott Courtyard complete - May 2021 Cavalier crosswalks and roadway complete - March 2023 Embassy Suites complete - May 2023 cul-de-sac complete Here is the Historic Cavalier Shores Landside Recommendation: Historic Cavalier Shores Landside Recommendation • Historic Cavalier Shores landside requests a one- year extension for the three-hour restricted parking zone due to ongoing Cavalier Resort construction • Staff recommends extending pilot program through April 2023 when construction is complete at the Cavalier Resort March 23, 2020 17 CITY MANAGER'S BRIEFINGS CAVALIER SHORES RESIDENTIAL PARKING PERMIT PROGRAM(RPPP) (Continued) Discussion Mayor Dyer expressed his appreciation to Ms. Warren for the presentation. March 23, 2020 18 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS 4:12 P.M. Mayor Dyer welcomed Kevin Kemp, Zoning Administrator and Carolyn Smith, Planning Administrator— Planning and Community Development. Mr. Kemp expressed his appreciation to City Council for their continued support: 4 v • t � a t \B of t ., # V"irk inia he.uh � �! Y� �' t 4 �- ! , '. � Planning Items i 4i,', tf ' ' April 6th & 20th City Council Meetings There are eleven (11)Planning Items scheduled for April Oh: SUMMARY - April 6th 11 Planning items scheduled for City Council's consideration 1.Margery&AJ Ellis—Centerville District • Conditional Use Permit(Short Term Rental) • Recommended for Denial by Planning Commission&Approval by "°' Staff \ 1 2.Jaime Dymond—Centerville District • Conditional Use Permit(Short Term Rental) k, • Recommended for Approval by Planning Commission&Approval \\i' r by Staff 3.Benjamin A.Abair—Bayside District / •w.. w...�... ,.F • Conditional Use Permit(Short Term Rental) �.....4�•"••�+• • Recommended for Approval by Planning Commission&Approval l �� by Staff •t...,.•...., 4a.&ab.Joseph Layne Donovan—Beach District N.d ,. '. f • Conditional Use Permit(Short Term Rental) ° t • Recommended for Denial by Planning Commission&Approval by Staff u S.CESIB,IC—Beach District ..�....•.,,, _.._...._ • Conditional Use Permit(Short Term Rental) • Recommended for Approval by Planning Commission&Staff 2 March 23, 2020 19 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) SUMMARY - April 6th 11 Planning items scheduled for City Council's consideration 6.Albert&Enit Lulushi-Beach District • Conditional Use Permit(Short Term Rental) • Recommended for Denial by Planning Commission&Approval by • Staff j r 7.Cynthia Sheppard-Beach District • Conditional Use Permit(Short Term Rental) • Recommended for Approval by Planning Commission&Staff v �. B.Ryan Sum -Beach District "r , • C nditional Use Permit(Short Term Rental) / e..�M• • Recommended for Approval by Planning Commission&Staff f •••-^•• ""`�'"""""II'•;�;",�,_ 9.Cortney Rose,Trustee of the Rose Family Trust-Beach District • Conditional Use Permit(Short Term Rental) • Recommended for Approval by Planning Commission&Approval by Staff `,.., .. •'� 10.Richard&Patricia Hall Revocable Living Trust-Beach District !.., \ • Conditional Use Permit(Short Term Rental) ,..•o.... '•'\ • Recommended for Denial by Planning Commission&Denial by Staff • f" 11.Charles K.Bain&Kathy Bain-Beach District • Conditional Use Permit(Short Term Rental) • Recommended for Approval by Planning Commission&Approval by Staff ITEMS CONDITIONAL USE PERMIT—Short Term Rentals 1-11 Recommended for Approval by Staff&Planning Commission Beach District Bayside District 5.CESJB,LLC• 3.Benjamin A.Abair' 7.Cynthia Sheppard° 8.Ryan Summers* Centerville District 9.Cortney Rose,Trustee of the Rose Family Trust 2.Jaime Dymond 11.Charles K.Bain&Kathy Bain* •Consent Agenda Recommended for Approval by Staff&Denial by Planning Commission Beach District Centerville District 4a.&4b.Joseph Layne Donovan 1.Margery&AJ Ellis 6.Albert&Enit Lulushi Recommended for Denial by Staff&Denial by Planning Commission Beach District 10.Richard&Patricia Hall Revocable Living Trust March 23, 2020 20 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) MARGERY & AJ ELLIS Council District:Centerville Location: 5632 Freewill Lane 1. • � ..•• t C "s 1 _ _` I - w^^"•... are CONDITIONAL USE PERMIT(Short Term Rental) Staff recommends Approval , Planning Commission voted 3 to 7 motion to approve fails-recommend Denial I _ Pond il l 1 I I JA h G o ) MT I 1.4 a IS 3 . fa I 3 /i/ii�/1 • Request for a Conditional Use Permit for a Short I --No P��' red of private sidewalk Term Rental on property zoned PDH-2(A-24) i Freewill Lane i41)/Pdees) Planned Development District I • 3-bedroom townhome • 3 off-street parking spaces required;3 spaces provided,all within the driveway 6 MARGERY&AJ ELLIS ITEM 1 March 23, 2020 21 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) y m OC e / f fir\ B week,. y CY �C S aJe O`e . Hoas yo (73\-- ..' 3. it " t 2. O aaw R.,.. , . . Updated 03-05-2021 ' MARGERY&AI ELLIS ITEM 1 JAIME DYMOND ITEM Council District:Centerville Location: 3817 Daiquiri Lane 2 ......„ , . .,...........,... --.,..:„....,....,. , \ ..... . . / -:::: \ ,, „,„. .... -...,„ v , i . 1 , . ...,„_, _% I F S E CONDITIONAL USE PERMIT(Short Term Rental) Staff recommends Approval Planning Commission voted 7 to 0 to recommend Approval March 23, 2020 22 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) -Existing driveway 11112 - 3 feet wide and 20'/,feet .� • • :-.1"" a " I long -Proposal to add \ concrete on the left si9i \\�• ........,tev of the existing drly ay \ \ to widen drivewa18 \ gal feet wide and \\ _-- 18 feet longtd s\ accommodate 3'^parking 's. / • Request for a Conditional Use Permit for a •11;1 . / / Short Term Rental on property zoned PD-H1 Dureg,1 _ / °�y /F Planning Housing Development {' a //rs • 3-bedroom single-family dwelling o y1 r + �`` t�� • 3 off-street parking spaces required;1 space I lr' t / `/ provided in the existing driveway,1 space indriveway Proposed' '. ;' �� / the existing garage,and 1 space proposed a addition�� Daiquiri Lane ^/ within driveway expansion JAIME DYMOND t-1f 4 w...- 11�HiIn11'0 hag►.-- ,. its��- 3,.►'--WI iA ~ ♦. f i i 0. ' • �jV*W"t1t e N �yr utt 'env A n* !RLe r tT -a \rig, e..7_#.1: Ai l. 1 ar�nlswAkm , ., iii`` -- Q uraa Re., �4attirj tr. 1Kl f / / 0 atw°' eq.cn , 11M111 ,,/ Updated on 03.12.2021 13 JAIME DYMOND ITEM 2 March 23, 2020 23 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) BENJAMIN A. ABAIR ITEM Council Districtm.Bayside Location: 2513 Mortons Road • / c CONDITIONAL USE PERMIT(Short Term Rental) Staff recommends Approval Planning Commission voted 8 to 0 to recommend Approval 9 x 10'parking space r ^ ■Exrspng gravel I air _J - • _ ...,. Prapo7Os anveway hVp1 apron ee corN�ian a3 ter. KW 1 2 I,:. • Request a Conditional Use Permit for a - Proposed entryway apron imust Short Term Rental on property zoned Se akers:t all els Works St p p y MORTONS LANE Speagralions awl Sianoaras. R-5R(SD)Residential District Shore Drive See con6imnn3 Overlay 2513 Mortons Lane • Applicant currently owns and resides in 2 bedrooms adjacent unit • Request for only 1,2-bedroom unit • 2 off-street parking spaces required; 2 spaces provided BENJAMIN A.ABAIR ITEM 3 March 23, 2020 24 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) • eqr„,•,., Lim , '` .pil,_ fir. tiro, att ~ .iiiifs;g.. .. � '_- lajiliN,tit rills' ; 4. Updated on 03.12 2021 BENJAMIN A.ABAIR ITEM 3 JOSEPH LAYNE DONOVAN ITEMS Council District:Beach 4a & 4b Location: 525 13th Street,Units A& B „ c- 1 � F N.F.. R f( V ..e ms \ !` I� a `-� 7 - i \...:::...„...... t-- — -, "\ A-VIA\(\\, U CONDITIONAL USE PERMIT(Short Term Rentals) Staff recommends Approval Planning Commission voted 6 to 4 to recommend Denial March 23, 2020 25 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) OiO S • Request a Conditional Use Permit for a Short Term Rental @t ___ .-/� on property zoned R-5D Residential District &, 1 2 A3 4 l Proposed 3-foot-wide Request for both 2-bedroom units in 1 duplex building 23~ j 'vib driveway addition 4 off-street parking spaces required; 4 spaces will be 33' provided via a 3-foot-wide driveway addition 13^Street is JOSEPH LAYNE DONOVAN ITEMS 4A&4B O1i '�� T 1r\t 1,,wi }- • I Y ilk. ! `Art ^ „ it . I - yp v y,� 1 \fir'!i N= r 11Arr ►':+� 1Lr I, +t A '113 tsroius __ Co' ..: 2,,e� Updated 03-05-2021 n JOSEPH LAYNE DONOVAN bias 4A&4y March 23, 2020 26 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) CESJB, LLC ITEM Council District:Beach Location: 409 24th%2 Street 5 . .p, . - - a w i, , \\--...... 1 Nr ..h z\ ice/ CONDITIONAL USE PERMIT(Short Term Rental) Staff recommends Approval 37 Planning Commission voted 10 to 0 to recommend Approval ,4 a ...../#1,7'. .."N.....,..-- , 'LE A w El40924'g Street 410 25'^St NU I — 1 2 • Request for a Conditional Use Permit for a Short Term Rental on property zoned A-12 Apartment District located --- _ within the Old Beach Overlay 7 /O' ALLEY— III,i • 2-bedroom single-family dwelling Removal of existing Proposed • 2 off-street parking spaces required;2 spaces provided in on-site 2414 Arctic Avenue hedgerow proposed driveway on-site gravel CES1B,LLC ITEM S March 23, 2020 27 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) /C 4islif- c"1:111?\ C \V\.:\-------\-\ 111\111 -n r • At 1 '� � :1, SNP iTANf 1.....ion' �' ` � Vii bp o.ea q,� iM 1 ' , ,. • Dance R '. 1, ' O uM«Re.ew li , ` r�. O Raga .'n i�!�1`F"`F1 Updated 03052021 CES16,LLC ITEM 5 ALBERT& ENIT LULUSHI ITEM Council District Beach Location: 528 Vanderbilt Avenue 6 , - ___ --,, , ,, :::::.,_ . _____ _____ , _ .,„, ___., , ,____. , , C „__,„ , \ ,:_-_ , .., , , _ __ ,i (' / i� '.-� \ iy ' �� `� \ ' roe''. 1 CONDITIONAL USE PERMIT(Short Term Rental) Staff recommends Approval 20 Planning Commission voted 9 to 1 to recommend Denial March 23, 2020 28 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) LJ aae• 1..i_. .1 Q� iD 4 ,,`E;AAA ("/ ?,-.1"1//N • . „,.. ._ _ _ II .- ,,,,„.., ,0.3. ._ _________ . ,,,-: ,,,,,7.6„ .., , , ....„ _ ...._______ = , . _ *.. 9,. _.., - el= __ , __ N --- 2 r 1 ' ' • Request for a Conditional Use Permit for a Short Term " a'7F 4�l Rental on property zoned R-10 Residential District in .`. CroatanIII 75' • 4-bedroom single-family dwelling • 4 off-street parking spaces required;4 spaces provided in Vanderbilt Avenue the existing driveway ALBERT&ENIT LULUSHI ITEM 6 • I fi ,,,,�� •• am_ * 4t ,- STATUS N me,Rerrx YY r �{ p a.yeu�a .r' r Updated 03-05-2021 ALBERT&ENIT LULUSHI ITEM 6 March 23, 2020 29 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) CYNTHIA SHEPPARD ITEM Council District:Beach Location: 304 28th Street, Unit 201 7 ___ ___. , , ,_ _01.....- 1......4 3\ ,3\i j ' __------) \\ i. \ r ..... , r:n 6C-5("�a A �, _ CONDITIONAL USE PERMIT(Short Term Rental) Staff recommends Approval Planning Commission voted 10 to 0 to recommend Approval 111 r 1 .i ,..2 if s �,-`r — • _ . 1 � t .........,_ 1 • ` , 1 • Request a Conditional Use Permit for a I °'++ i 1-Short Term Rental on property zoned OR Oceanfront Resort Form-Based Code • 2-bedroom unit within a 42-unit multi- family condominium building • 2 off-street parking spaces required; 2 spaces designated on-site 24 CYNTHIA SHEPPARD ITEM 7 March 23, 2020 30 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) // a street_ -..`., Cam-' _'} m Me 1_� ni 9 1 r•- — 110113 '0-,--:--- \, \ i -1 i'' "n°. -'4'.0--' ' ' 0 ....11110 .`u-� 1r \ \ 1 aI`:tea. s .fit' .Le+: Updated 03-05-2021 CYNTHIA SHEPPARD ITEM 7 RYAN SUMMERS ITEM Council District:Beach Location: 304 28th Street,Unit 113 8 ,....... ,. ,,-. , ..,. -- , ,., ,...,„• %. -„,_._,___ - ___, , .... ,,, 2......._, , , _ .... ,..,__ , , 1^x, ___ s ff ; 4 11 a✓ z I-\'. •ix ;,,��t .V��l_�). , 7T gig CONDITIONAL USE PERMIT(Short Term Rental) Staff recommends Approval Planning Commission voted 10 to 0 to recommend Approval March 23, 2020 31 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) 1 s '°'mac t " l l '- OWA:.'7 ' i.1 :e.:-., • Request a Conditional Use Permit for a Short :: .; a ` Term Rental on property zoned OR Oceanfront Resort Form-Based Code • 2-bedroom unit within a 42-unit multi-family condominium building • 2 off-street parking spaces required; 2 spaces designated on-site 27 RYAN SUMMERS ITEM 8 % . ` \I ' „� ^ Pr' 00\ca -',' "'" t_ ,,_A .,... „ 1_ ,....., , „ - , _ „it_ .---,. ., y „Slr¢el . i..._. Is .,,o .' ° mot t0.114r �0 S�,e sutras �111�,� � 1 • App.. i do-, • c_•E j C f4et. Slt`,Stree, l G WOW SeE — �� N.SIr¢¢l Updated 03-05-2021 28 RYAN SUMMERS ITEM 8 March 23, 2020 32 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) CORTNEY ROSE, TRUSTEE OF THE ROSE FAMILY ITEM Council District:Beach Location: 721 13th Street 9 maiiwaits..___ - ..... ______,-, ,, \ O __I-- goiTslosi , _--,- Y Cs 'A' ' , \ 11 i_3 1 ostill s is 0 V C30\ \ \ \ ,1.-c risetx la ♦ • PTaiga 0 ,I ' -'am,L. fIP ry =,ice} =\_.! ■ ir \, CONDITIONAL USE PERMIT(Short Term Rental) Staff recommends Approval Planning Commission voted 8 to 0 to recommend Approval NI _ 9 M 18 Parking space �}!� 1 posed 9 R 18'parking space I`!;^4 lOA condition#3 In the Stall report) q. � 4 0 • Request for a Conditional Use Permit for a Short Term P Rental on property zoned R-5D Residential District Western Expansion • 3-bedroom single-family dwelling Approved by the Zoning Administrator • 3 off-street parking spaces required;2 spaces provided in the existing driveway, 1 space proposed within driveway expansion 30 CORTNEY ROSE,TRUSTEE OF THE ROSE FAMILY ITEM 9 March 23, 2020 33 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) �� each- •-, nee C ,1 ls� I), it43 s- 4, 40 , 11�,\1114t zt„5,e 'p g. 7 ��woke i1,rr cou' .5 mot i "- + enca y O u— —• F., I`` .. -v iiii . '1411,E Updated on 03.12.2021 CORTNEY ROSE,TRUSTEE OF THE ROSE FAMILY ITEF1 9 RICHARD & PATRICIA HALL REVOCABLE LIVING TRUST ITEM Council District:Beach �O Location: 947 Indian Circle I w .... 1 • — { +JO t ' 1 1111�; 1111[i» ! „e''• ... .. ~'mow W,- ,,,...r-' .w.c.. CONDITIONAL USE PERMIT(Short Term Rental) Staff recommends Denial 32 Planning Commission voted 8 to 0 to recommend Denial March 23, 2020 34 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) 9'z 18 parking space 90degree space,pull m.back-out) 1{t ,_, — . 'e'..• .. : n., 9'x 17.8 parking space 7,•.X i//,j J The minimum length for a parallel space is 22 ilorp...._ r ,fir"• ; e • = 10-degree space/parallel space) iii ..At �' Rased planting bed surrounded by 6-concrete I • Request for a Conditional Use Permit for a Short - 13• Term Rental on property zoned A-2 Apartment • , District near oceanfront I t116+re • 3-bedroom attached(townhome)dwelling • 3 off-street parking spaces required;2 spaces provided on-site in the existing driveway,3rd space substandard in length for a parallel space& partially within right-of-way as RICHARD&PATRICIA HALL REVOCABLE LIVING TRUST ITEM 10 (,1 -IS` ' ir 01 .1" , a 6. vis..4;;3'_ a� Till1-.sronua . 'IL li ! 4N IL 0 u,a a.•.. ,:1„ F Under Imo°.,.° 1 f t .A- ta::',f\ Updated on 03.12.2021 34 RICHARD&PATRICIA HALL REVOCABLE LIVING TRUST him 10 March 23, 2020 0 N O N M N U m M ti Nontic ^C O Avenue v ~ 2 rill a r a' 1 \ fl E ro on � o 1 a I in \ i fO NC Gl n {�. III i . o w v M rzl ,.may z 2 pp R T' 4 0 3 c V '`� `O Z_ a E v v Q ` W R' o m Q .� w co g o = C Z .v acitic o . I— n O E Aven`le . Q 1 ; E V Y 3 \ ‘ tt . z o z CO 0 to co U F. i , t1- a I-- Y v co 1 1 ..q Y co a .o w i i° �� z 1113 z zi Q g w U 8 u 36 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) It gyp. 14 7h . � a Fnt 1Nlt . r;, tith ,STATUS \ce • ao>ru�ee De^ i • wnwaRe,ew t��Q 640 i S Updated on 03 12 2021 CHARLES K.BAIN&KATHY BAIN ITEM 11 Mr. Kemp turned the presentation over to Mrs. Smith to provide the five (5) Planning items scheduled for April 20th: SUMMARY - April 20th 5 Planning items scheduled for City Council's consideration 1.George Randolph Webb&Lelia Graham Webb- Lynnhaven District • Street Closure • Recommended for Approval by Planning Commission&Staff la.&2b.Dam Neck Storage,LlC-Rose Hall District ^T�,• °s��ys kk,„ • Conditional Use Permit(Bulk Storage Yard) • Modification of Proffers(Mini Warehouse) .•.,....•W.**a. • • Recommended for Approval by Planning Commission&Staff 3.Grace Bible Church of Virginia Beach,Inc-Princess Anne District • Modification of Conditions IReligious Use) • Recommended for Approval by Planning Commission&Staff ""'" t _ t t 4.Presmont Construction Services,LLC-Bayside District • Conditional Use Permit(Automobile Service Station) • Recommended for Approval by Planning Commission&Staff 1 • 5.A Resolution to Amend the City Zoning Ordinance Pertaining to Short -' • o.•w r...ut ! Term Rentals • Recommended for Approval by Planning Commission&Staff as aw„o•.w,Mrawra,.s.• amended March 23, 2020 37 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) GEORGE RANDOLPH WEBB& LELIA GRAHAM WEBB ITEM Council District:Lynnhaven Location: 25-foot wide by 125-foot long portion of Holly Road adjacent to 401 49th Street Iffe STREET CLOSURE Staff recommends Approval Planning Commission voted 9 to 0 to recommend Approval • __.,. i. III j f �1 . WAS • • Request for a Street Closure of the western half of a portion of Holly w 111.7,ysparxer Road in the North End • 25 ft X 125 ft or 3,125 sf contains applicant's driveway& portion of a • 1 letter of concern&1 speaker in porch opposition at Planning Commission hearing requesting pedestrian access • The Viewers recommend easements for public utilities,public drainage, through to alley public access for maintenance of infrastructure 40 GEORGE RANDOLPH WEBB&LELIA GRAHAM WEBB ITEM 1 March 23, 2020 38 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) DAM NECK STORAGE, LLC ITEMS Council District Rose Hall 2a & 2b Location 1441 London Bridge Road N.N; : - r - / , ...• ....• ‘, ,• / , �.. -, z-- �,; G�jf .7.11,” 1 __si 4,t _s, ;,r Q -` r71 41 MODIFICATION OF PROFFERS CONDITIONAL USE PERMIT(Bulk Storage Yard) Staff recommends Approval 4: Planning Commission voted 8 to 0,with 1 abstention,to recommend Approval LONDON BRIDGE RD ""."'AO1OS0H6f"t'. .. I own Yll°MMDCIMW taw'Oat • Requests for Conditional Use Permit for Bulk Storage Yard and Modification of Proffers approved in 2005 •V K • Site within>75 dB Ldn,APZ-1,encumbered by Navy Restrictive Easement '�L :iN• s. • Modifications include4new,1-story office warehouse :[...... 'Prm,nFence ecramlinkcel buildings totaling 24,000 sf and 2 areas designated for bulk �.�—o,.;,no°to sosa r,no,&Plantings storage of building materials that were not depicted on the 2005 proffered plan •• _ • ii t D.vbuon to Plants 1 Eg • Deviations to Category VI screening requested to allow ' 1\ q chain link fence for storage areas interior to the site,rather *,,. ..: -VEGIT/MON7DDE MIMD `N than solid privacy fence with plants F,, 0 DAM NECK STORAGE,LLC ITEMS 2A&2e March 23, 2020 39 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) GRACE BIBLE CHURCH OF VIRGINIA BEACH, INC VIEM Council District:Princess Anne Location: 2285 London Bridge Road 3 i____ ,, , .i, A,c2 , a , ecz __,,..__ _ .. 1WrM ot. ,•!_. . I„ . , i. i '—)78art...--------i, , r,,, _ ; I,i f ti1 ` -..- ,7�:_i N MODIFICATION OF CONDITIONS(Religious Use) Staff recommends Approval 43 Planning Commission voted 9 to 0 to recommend Approval / '', i_- — --,c, _--___,,,_ __-- ;., ,.:.: •636 I i.I I gri•••III••Ell 4.* ' ------- • Request for a Modification of Conditions to a 2017 Conditional Use Permit for Religious Use ,.u..,..,... • 2 phases planned-parking lot farther from residences,building footprint slightly increased,and stormwater strategy updated I fry7C_ • Eliminate condition that requires parking lot to be constructed 1 at current grade of adjacent properties • 2 levels of screening proposed to include a berm,plantings,and solid privacy fence • Limitations on height of lighting—4'in parking lot,14'other 171111//MIM vourp outdoor fixtures a,. GRACE BIBLE CHURCH OF VIRGINIA BEACH,INC douse ."—`—''—' ITEM 3 March 23, 2020 40 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) PRESMONT CONSTRUCTION SERVICES, LLC ITEM Council District Bayside Location: 4769 Shore Drive 4 •w.. , '-:;Zr � ' j I\ 1 '" A PTjF. :�_ �/ -. -Li,:LI :� ),f la�ipkA;, a "r1 ts", CONDITIONAL USE PERMIT(Automobile Service Station) Staff recommends Approval Planning Commission voted 9 to 0 to recommend Approval j _�. mI(IItWimmIl. Nil!!11{IiY! ( .% ) i -_ I • Request for a Conditional Use Permit for ,t .LL�� '� an Automobile Service Station H--1 • Redevelopment of 35,000 sf site includes a 4,000 sf convenience store(7-Eleven)&fuel sales • Elevations depict coastal-inspired design • No residentially zoned property adjacent to this B 2 zoned site ` • BAC briefed&supportive of application PRESMONT CONSTRUCTION SERVICES,LLC ITEM 4 March 23, 2020 41 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) CITY OF VIRGINIA BEACH ITEM 5 A Resolution to Amend the City Zoning Ordinance Pertaining to Short Term Rentals:To Amend Section 102 of the City Zoning Ordinance Establishing Short Term Rental Overlay Districts,East Shore Drive,North End,And Oceanfront Resort;To Add Article 23,Consisting of Sections 2300 To 2303,(Short Term Rental Overlay Districts) to The City Zoning Ordinance Establishing Regulations and Requirements Pertaining to Short Term Rentals in Each Overlay District;To Amend The Official Zoning Map by the Designation and Incorporation of Property Into Short Term Rental Overlay Districts-East Shore Drive,North End and Oceanfront Resort District;To Amend Sections 401, 501,601,901,1110,1125,1521,and 2203 of the City Zoning Ordinance and Section 5.2 of the Oceanfront Resort District Form-Based Code Pertaining to the Requirements and Use of Short Term Rentals and Overlays; Establishing Transitions Rules for the Review of Conditional Use Permits for Short Term Rentals in the Short Term Rental Overlays;To Amend Section 241.2 of the City Zoning Ordinance pertaining to Short Term Rentals and Establishing Additional Safety Requirements Item 5a: Create three Short Term Rental overlay districts:Motion to approve as amended(shown on pages 2-4),7 to 0. East Shore Drive—as amended North End—as amended Oceanfront Resort—as amended Item 5b: Amend the official zoning map to include the overlay districts:Motion to approve,7 to 0. Item 5c: Establish conditions for each overlay district:Motion to approve 7-0. Item 5d: Amend the requirements for Short Term Rentals in each zoning district(use tables):Motion to approve,6-1. Item 5e: Establish transition rules:Motion to approve,7-0. Item 5f: Additional Safety Requirements:Motion to approve,7-0 City of Virginia Beach—STR ITEM S Mayor Dyer expressed his appreciation to Mr. Kemp and Mrs. Smith for the presentation. March 23, 2020 42 CITY MANAGER'S BRIEFINGS PROPOSED FY2021-22 RESOURCE MANAGEMENT PLAN(BUDGET) 4:39 P.M. Mayor Dyer welcomed Kevin Chatellier, Director - Budget and Management Services. Mr. Chatellier expressed his appreciation to City Council for their continued support: FY 2021 -22 PROPOSED CITY MANAGER 'S BUDGET Kevin Chatellier Director of Budget and Management Services March 23,2021 Here are the City Council Tax Relief Efforts to Date: CITY COUNCIL TAX RELIEF EFFORTS TO DATE ►Meals tax reduction- $12 million ►Delayed due dates and deferred penalties ►Real Estate and Personal Property- $2 million ►Citywide Services bill Relief- $4 million ►United Way and Partner Agencies- $28.8 million Contribution to non-profits- $1.6 million ►City Admin. Small Bus. Grants- $6.6 million // ►Suspended ABC license tax CY 21- $0.3 million 2 March 23, 2020 43 CITY MANAGER'S BRIEFINGS PROPOSED FY2021-22 RESOURCE MANAGEMENT PLAN(BUDGET) (Continued) Here is an overview of Budget Highlights: BUDGET HIGHLIGHTS ► Revenues • No tax increases V . Explore alternatives to ERU increase V ► Expenditures / • Maintain current services • Provided several focus areas with growing demand ► Compensation ► 3%compensation increase , / • Plan for impact of market salary survey /► Focus on recruitment and retention efforts of hard to fill positions 3 Here are FY2021-22 Revenue Highlights: FY 2021-22 REVENUE HIGHLIGHTS Real Estate Tax j 10 decrease from $1.0175/each $100 of assessed valuation to $1.0075 Stormwater ERU H ERU remain at 49.30 per day-delay planned 3.50 ERU increase Waste Management Fee H Fee remain at$25 per month Hotel Flat Tax(TIP Fund) H $1/ night extended Short-Term Rental Fee t $200/year fee established 4 March 23, 2020 44 CITY MANAGER'S BRIEFINGS PROPOSED FY2021-22 RESOURCE MANAGEMENT PLAN(BUDGET) (Continued) Here are the FY 2021-22 Proposed Tax Relief Efforts: FY 2021-22 PROPOSED TAX RELIEF EFFORTS ► Providing tax relief through Real Estate tax rate reduction will provide relief to both residents and commercial businesses. ► Tax avoidance of$6.2 million ► City Share of Reduction: ($3.3 million) ► School Share of Reduction:(2.9 million) ► Delay planned 3.50 ERU increase of$3,140,041 ► One-time use of Stormwater Fund balance to replace lost revenue ► Short-term solution as need to return to previously approved six year ERU increase will be necessary to support debt associated with existing Stormwater CIP program 5 Here is the Estimated Tax Burden: ESTIMATED TAX BURDEN ►Typical Virginia Beach household with median house value, two cars, and typical consumer spending (2019 BLS): ► FY 2020-21 = $ 4,578 /year ► FY 2021-22 = $ 4,696 /year ► Change = $ 118 /year or$9 per month 6 March 23, 2020 45 CITY MANAGER'S BRIEFINGS PROPOSED FY2021-22 RESOURCE MANAGEMENT PLAN(BUDGET) (Continued) This chart provides a regional Comparison of Tax Rates: COMPARISON OF TAX RATES Virginia Chesapeake Nostolk Porhmouth Suffolk Hampton Newport Beach News In dollar amounts: Real Estate(per $1.0075 $1.05 $1.25 $1.30 $1.11 $1.24 $1.22 $100/A.V.) Personal Property $4.00 $4.08 $4.33 $5.00 $4.25 $4.50 $4.50 (Vehicles& Business) Personal Property • $0.64 $1.70 $1.50 $0.63 $1.23 $1.25 (Machinery& Tools)' Automobile License $30.00 $23.00 $31.00 $32.00 $26.00 $35.00 $26.00 Registration Cigarette(per $0.75 $0.65 $0.95 $0.95 $0.75 $0.85 $0.85 pack)" Solid Waste Fee $25.00 - $27.01 $29.16 $25.25 $43.88 $28.47 (per month)"' In percent: Meals 5.5% 5.5% 6.5% 7.5% 6.5% 7.5% 7.5% 7 Admissions 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% HotelA 8.0% 8.0% 8.0% 8.0% 8.0% 8.0% 8.0% Here is the FY 2021-22 Revenue by Category: FY 2021-22 REVENUE BY CATEGORY Adopted FY 2020-21 Proposed FY 2021-22 Percent Revenues Revenues Change Real Estate 619,456,650 643,611,158 3.9% Personal Property 158,153,731 172,420,788 9.0% General Sales 63,159,899 72.833.624 15.3% Utility Tax 45,760,883 44,494,069 -2.8% Automobile license 11,578,052 11,420,785 -1.4% Business license 46.289,549 53,181,894 14.9% Restaurant Tax 58,145.356 62,537,453 7.6% Amusement Tax 3,705.707 4,498,652 21.4% Hotel Room Tax 27,187,853 34,440,654 26.7% Cigarette Tax 9,689,470 9,617,625 -0.7% General Fund Balance 4,664,456 3,024,017 -35.2% Other Fund Balance 31,617,112 26,013,389 -17.7% Utility Fees 169,900,975 170,413,671 0.3% Other Revenue 142,578,518 144,323,395 1.2% Waste Collection Fee 37,398,127 37,530,987 0.4% State Revenue 533,131,494 548,993,856 3.0% Federal Revenue 123,642,100 174,785,747 41.4% 8 Total Operating Budget 2,086,059,932 2,214,141,764 6.1% March 23, 2020 46 CITY MANAGER'S BRIEFINGS PROPOSED FY2021-22 RESOURCE MANAGEMENT PLAN(BUDGET) (Continued) Here are Examples of High Revenue Growth Due to Lowered Base: EXAMPLES OF HIGH REVENUE GROWTH DUE TO LOWERED BASE Revenue FY 2019-20 FY 2021-22 %Growth horn FY Actuals Proposed 2019-20 to FY 2021.22 Personal Property $166,005,588 $172,420,788 3.8% General Sales $ 67,855,536 $ 72,833,624 7.3% Restaurant $ 60,331,750 $ 62,437,453 3.5% Hotel $ 28,492,278 $ 30,227,458 6.1% Business License $ 52,762,026 $ 53,181,894 0.8% 9 This chart provides proposed allocations of the$2.2-Billion FY2021-22 Operating Budget by percentage: FY 2021-22 OPERATING BUDGET $2,214,141 ,764 TOTAL 3 c5vco z % E<onomc D.vNopnaM Planmaa/P,buc Public Safety S_.% Parka 3 Mecna,ion. Woh,/Pabllc MMIIMe, 11.7% CMY General rand ubram,.Aauanern 3 13.5% Debt Service Gueuwl Allan 3_Tr. mMt Education 46.9% 10 March 23, 2020 47 CITY MANAGER'S BRIEFINGS PROPOSED FY2021-22 RESOURCE MANAGEMENT PLAN(BUDGET) (Continued) Here is the Operating Budget by Appropriation Category: OPERATING BUDGET BY APPROPRIATION CATEGORY FY 2020-21 Total FY 2021-22 Total City 8 Schools FY 2021-22 Ctiy FY 2021.22 Schools City&Schools Adopted Budget Budget Budget Budget %Change $Change Personnel 937,163,766 415.244.279 561,050,381 976.294,660 4.2% 39,130.894 Fringe Benefits 353.482.152 148.119.640 217,990.435 366.110.075 3.6% 12,627.923 Operating Expenses 492,714,740 349,797,369 206,272,696 556,070,065 CD 63,355,325 Capital Outlay& leases 31.000.760 27,193.483 6.509.335 33,702,818 8.7% 2.702.058 Debt Service 181.882,539 137,646.634 49.442.812 187,089,446 2.9% 5.206.907 PayAs-You-Go 75.582654 69,845.256 - 69,845.256 -7.6% (5.737.3981 Reserves 14.233,321 27.883.318 (2.853.8741 25.029.444 75.9% 10.796,123 Total $2,086,059,932 $1,175,729,97 $1,038,411,785 2,214,141,764 6.1% $128,081,832 11 The next five(5)slides provide Expenditure Highlights and Focus Areas: EXPENDITURE HIGHLIGHTS AND FOCUS AREAS / 12 March 23, 2020 48 CITY MANAGER'S BRIEFINGS PROPOSED FY2021-22 RESOURCE MANAGEMENT PLAN(BUDGET) (Continued) Stormwater ► Establishment of new BMP Crew and Pipe Cleaning Crew (total 21 FTEs) ► Planning Development Services Center (1 FTE) Stormwater CIP ► Increased funding for Canal Management, Roadside Ditch Program ► New "Stormwater Project Administration" project to improve program management and delivery of projects j 13 Short-Term Rentals ► Additional staffing in Planning Department (2 FTEs) ► Resources for Contracted manpower ► Resources for implementation of software program Disparity Study P. Additional staff for Finance in review of construction contracts increase due to SWaM initiatives 14 March 23, 2020 49 CITY MANAGER'S BRIEFINGS PROPOSED FY2021-22 RESOURCE MANAGEMENT PLAN(BUDGET) (Continued) Hillard Heintze ► Funding for counseling services contract ► Additional Human Resource staff to centralize HR efforts/functions (6 FTEs) ► CIP project "City Security Enhancements" for city buildings and facilities 15 Resort Initiatives ► Enhanced entertainment ► Enhanced Public Works Beach Operations (4 FTEs) ► Establishment of Streetscape Maintenance Crew (3 FTEs) Burton Station Fire and EMS Station / ► Addition of 30 Firefighters ► Addition of 7 EMS Paramedics 16 March 23, 2020 50 CITY MANAGER'S BRIEFINGS PROPOSED FY2021-22 RESOURCE MANAGEMENT PLAN(BUDGET) (Continued) FY 2021-22 Initiatives to Address Hard to Fill Positions ► Establishment of Police Department Cadet Program ► Emergency Communication and Citizen Services redirect resources to develop and enhance recruitment and retention efforts ► Possibility of improvement in other positions could be seen pending City Council approval of Market Salary Survey findings. 17 Here is an overview of Other Initiatives: OTHER INITIATIVES ► Housing pilot program to revitalize existing neighborhoods ►Library pilot program waiving Fines and Fees for Youth accounts ►Sandbridge Recycling Program (1 FTE)- supported through Sandbridge SSD ►Full funding for expansion of Police Department Body-worn camera program to every Police Officer 18 March 23, 2020 51 CITY MANAGER'S BRIEFINGS PROPOSED FY2021-22 RESOURCE MANAGEMENT PLAN(BUDGET) (Continued) Here is an overview of Compensation: COMPENSATION ►Continuation of existing programs ► Public Safety Workforce Development ► Sheriff Pay Parity ► Supervisory Mid-point adjustment ► 3%increase employer contribution to health insurance (General Fund $1.5 million) ► Budgeted reserve of$3 million for potential use in implementation of portions of Market Salary Survey ►Salary Increase ► City 3% ► School 4.5%with a .5%step increase 1 9 The overall Growth of Positions is 54.26 Full Time Employees(FTE): GROWTH OF POSITIONS ► Overall City FTE growth of only 54.26 ► 37 FTEs for Burton Station Fire and EMS Station ► 21 Stormwater ► Reductions in vacant FTEs across various departments 20 March 23, 2020 52 CITY MANAGER'S BRIEFINGS PROPOSED FY2021-22 RESOURCE MANAGEMENT PLAN(BUDGET) (Continued) The proposed FY 2021-22 Budget reserves$20-Million for emergent needs: FY 2021-22 POSITIONED TO MAINTAIN FLEXIBILITY ► Budget does not utilize attrition savings ► Placed a $20 million Emergent Need reservation on General Fund Fund Balance to address unforeseen issues ► City Budget does not estimate or rely on Federal Stimulus 21 FY 2021 -22 TO FY 2026-27 CITY MANAGER'S PROPOSED CIP 22 March 23, 2020 53 CITY MANAGER'S BRIEFINGS PROPOSED FY2O21-22 RESOURCE MANAGEMENT PLAN(BUDGET) (Continued) This chart provides proposed allocations of the$1.8-Billion Capital Improvement Program (CIP)Budget by percentage: CAPITAL IMPROVEMENT PLAN BY SECTION (EXCLUDES ATDS) Schools 20% Stormwater 23% Balding,and Assets 10% Mies l l% Coastal 5' Roadways Womiaxon 17% TaaMobpy Economic andioad,m Development 4% Park,and INoeallcn 3, 23 Total CIP = $1,863,762,031 Here is the CIP Revenue by Source: CIP REVENUE BY SOURCE (ALL AMOUNTS IN MILLIONS OF DOLLARS) FY 2021-22 FY 2023-2027 Funding Sources Year 1 Years 2-6* Total 6-Year CIP Bond Financingn $$$69.9 $341.7 $ 108.2 Pay-GooFinancing $69.9 $341.7 108.2 General Fund Fund Balance $45.2 $63.0 $108.2 Other Fund Balance $36.5 $97.5 $134.0 State Contribution $12.5 512.2 $24.8 Federal Contribution $16.0 $84.3 $100.2 Other $8.5 $8.5 $17.1 Total $423.1 $1,440.7 $1,863.8 *Planning years that are yet to be appropriated 24 March 23, 2020 54 CITY MANAGER'S BRIEFINGS PROPOSED FY2021-22 RESOURCE MANAGEMENT PLAN(BUDGET) (Continued) The next three(3)slides provide CIP Highlights: CIP HIGHLIGHTS • Stormwater-$9.9M ► $5.6M for canal management,roadside ditch maintenance,and lake dredging ► $2.3M to continue the City's master drainage study ► $2M for Stormwater Program Management ► Schools—$127.3M ► $32.5M for Princess Anne High School Replacement ► $65.4M for the full funding of B.F.Williams Replacement ► $29.4M for the partial funding of Bayside High School Replacement ► Economic and Tourism Development-$9.72M ► $6M for VA Beach Innovation Park Infrastructure project 2C • 3V Street Stage Canopy-$2.47 million LJ CIP HIGHLIGHTS- CONTINUED ► Roadways ► Projects now fully funded over six-year CIP: • Pleasure House Road Phase I • Nimmo Vll-B ► Projects receiving additional State/Federal support: -'� • Holland Road Phase I and Phase II($1 7.1 M Federal) • Laskin Road Phase Ill($3.7M State/Federal) • Northampton Boulevard/Diamond Springs Road($9.8M Federal) The projects City Council was previously briefed on that were impacted by VDOT RSF changes have been addressed,and no construction delays will occur as a result. 26 March 23, 2020 55 CITY MANAGER'S BRIEFINGS PROPOSED FY2021-22 RESOURCE MANAGEMENT PLAN(BUDGET) (Continued) CIP HIGHLIGHTS- CONTINUED ► Information Technology / • ECCS Back-Up Site-$2.8 million . Increase funding in CIP"Maintain and Secure Corporate Data"for Cybersecurity .• EE2Eon hnology -$1.15 millioncement-$517Klogy Modernization-$397K 27 Here is the Budget Presentation Format: PRESENTATION FORMAT April 6 Select Public Safety Departments CIP Presentations April 13 Public Works-Stormwater and Waste Management CIP Presentations April 20 Schools Budget Presentation Resort Initiatives Short Term Rental CIP Presentations April 27 Hillard Heintze Initiatives CIP Presentations 28 March 23, 2020 56 CITY MANAGER'S BRIEFINGS PROPOSED FY2021-22 RESOURCE MANAGEMENT PLAN(BUDGET) (Continued) Here are Other Key Dates: OTHER KEY DATES April 21 Public Hearing VB Convention Center/VBTV April 27 Public Hearing VB Convention Center/VBTV May 4 Reconciliation Workshop VB Convention Center/VBTV May 11 Council Votes on Budget VB Convention Center/VBTV 29 QUESTIONS FOR DISCUSSION 30 Mayor Dyer expressed his appreciation to Mr. Chatellier for the presentation. March 23, 2020 57 CITY COUNCIL DISCUSSION 5:22 P.M. Mayor Dyer opened the discussion. Council Member Rouse was notified by citizens in the Red Mill area expressing concerns of increased traffic accidents on General Booth Boulevard between Nimmo Parkway and London Bridge Road and requested a traffic study be completed. Council Member Henley requested a public briefing concerning the Bill recently signed by Governor Northam, which will become effective January 2022,and changes the City's current voting system. Council Member Henley expressed her frustration that the City was unable to have citizen input prior to the Bill being passed and believes it is important to inform the public how the Bill will impact local government, how changes will be implemented and if there will be any policy changes. Council Member Moss expressed his appreciation to Debra Bryan, Interim Assistant to the City Manager for Legislative and Military Affairs,for providing a new level of knowledge and is a welcomed change. Council Member Moss advised he attended the Ocean Parks Civic League meeting last night and asked for an update on sand replenishment for ocean front beaches. Council Member Moss requested City Manager Duhaney have staff provide the League a more thorough update as he did not have all of the information at the time. Council Member Tower requested City Manager Duhaney have staff provide citizens in the Croatan neighborhood an update on sand replenishment as well,advising he received citizen concerns on the project with pictures showing significant beach erosion. Council Member Henley requested to know when she can engage the public to discuss the recommendations for the Stormwater Bond Referendum and related projects. Mayor Dyer believes it is in the Body's best interest to begin public discussions now to provide educational information concerning the purpose and goals for the Referendum. Council Member Henley advised the Open Space Advisory Committee provided a great presentation on the Bow Creek project and encouraged anyone interested to watch it. Council Member Wooten advised she is drafting an Ordinance to establish a Task Force to determine the requirements for a Citizens Review Panel, such as: impact on police officers, budgetary needs, and subpoena and investigatory powers. Council Member Wooten advised the proposed Ordinance was previously requested during meetings held with the African American Round Table. Mayor Dyer advised Governor Northam is pleased with the decline in COVID-19 cases and will make an announcement that beginning April P`, indoor crowds will increase from ten (10) to fifty (50), outdoor crowds from twenty-five(25)to one hundred(100), indoor entertainment will increase to five hundred(500) or 30% of capacity, outdoor entertainment to 30% and recreational sports will increase to one hundred (100) indoor and five hundred (500) outdoor. Mayor Dyer expressed this is positive news and shows, "there is a light at the end of the tunnel". March 23, 2020 58 ADJOURNMENT Mayor Robert M. Dyer DECLARED the City Council Meeting ADJOURNED at 5:38 P.M. Terra . elius Chief Deputy C,' Clerk Am da arnes, M City Clerk March 23, 2020