HomeMy WebLinkAboutAPRIL 13, 2021 FORMAL SESSION MINUTES ffro 1 S)
Of OUR hwo''S
VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
April 13, 2021
Mayor Dyer called to order the CITY MANAGER'S BRIEFINGS in the Virginia Beach Convention
Center, Suite 5, Tuesday,April 13, 2021, at 2:00 P.M
Council Members Present:
Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley,
Louis R.Jones,Aaron Rouse, Guy K. Tower, Vice Mayor James L. Wood
and Sabrina D. Wooten
Council Members Absent:
Jessica P.Abbott—Arrived at 3:54 P.M.
John D. Moss—Arrived at 4:30 P.M
Rosemary Wilson—Arrived at 2:04 P.M
2
ADD ON
PUBLIC SAFETY UPDATE
2:02 P.M.
Mayor Dyer read the following statement regarding the investigation into the recent shooting at the
oceanfront:
"City Manager Duhaney and Chief Neudigate have received inquiries from individual
Council members and others about various aspects of the investigations into the tragic
events that occurred on the night of March 26, 2021.DeShayla Harris and Donovan Lynch
were killed and others were injured in three separate incidents that happened all within
minutes. Understandably, people have questions. With investigations ongoing,
Commonwealth's Attorney Colin Stolle reminded us in the letter he sent us earlier today
of our collective responsibilities to make sure nothing jeopardizes the investigatory
processes. This applies both to the investigation the Virginia Beach Police are doing into
the shooting death of DeShayla Harris and the investigation the Virginia State Police is
conducting at the request of Chief Neudigate into the officer involved shooting that resulted
in the death of Donovan Lynch. However, when we do have updates, we want to make sure
the information is shared with the entire body as well as the public.
I'm going to turn this over to City Manager Patrick Duhaney, who will provide a briefing
on the status of potential funding items and of action steps being considered in addressing
broader public safety concerns."
Mayor Dyer turned the briefing over to City Manager Duhaney who read the following statement and
provided a draft ordinance, attached hereto and made a part of the record.
"Thank you,Mr.Mayor and Members of Council.I have two specific topic areas to briefly
cover with you this afternoon. Chief Neudigate is also here to field any questions you may
have. The first is to review a resolution we drafted at the request of Vice Mayor Wood and
Council Member Henley to bring forward items that can be considered for immediate
funding rather than waiting for the new fiscal year. The second is to provide you with an
overview of steps Chief Neudigate and I will be taking to augment the City's public safety
approach. And the third item highlights some initiatives we believe are necessary for
reimagining public safety and creating community-based coalitions for solving problems
and addressing the broad range of concerns we and other communities around the country
are facing.
Review of Draft Resolution
We appreciate Council's consideration of accelerating the purchase and implementation
of several technological and organizational solutions that will augment current efforts.
While some of the items are unique to the oceanfront area, others have citywide benefits.
• Gunshot detection system that triangulates and locates the source of gunshots within
a 3 sq mile area
• Purchase and use Brass Trax, which will provide the Police Department with quick
access to a national ballistic information database
• Oceanfront camera expansion—to purchase and install another 42 cameras
April 13, 2021
3
ADD ON
PUBLIC SAFETY UPDATE
(Continued)
• Safety lighting—to purchase up to 13 mobile and temporary lighting units
• A staffing and operational efficiency assessment—to provide an outside professional
assessment of the Virginia Beach Police Department's staffing and review areas for
operational efficiency.
The second item concerns steps ChiefNeudigate and I will undertake to enhance the City's
commitment to continuous improvement.
• Crime Prevention Through Environmental Design evaluation/assessment to identify
factors in the built environment of the oceanfront that we can change to increase safety
and security
• BWCs-As you know, we have yet to achieve full deployment of the body worn cameras
and while we thought we had a workable solution for the signal sidearm functionality,
our early testing of the new technology using the mounting hardware we received from
the manufacturer has been disappointing.
The third item recognizes that issues of crime prevention and perceptions of safety are not
the purview of local government and the police alone. It also acknowledges that we have
a lot of work still to do to address the fundamental issues of racism, equity, social justice,
and violence that pervades our society. I am incredibly proud of the men and women of
the Virginia Beach Police Department. They are dedicated to serving this community
during some of the most difficult circumstances and as the entire world grapples with
complex societal issues. For us to make meaningful progress, members of our community
must play key roles and we must come together to explore what we can do, collectively, to
make our city not only safe but to bridge the divides.
Community Relations
• The Police Department has taken a number of steps to build relationships with the
residents they serve. A few examples: the department routinely conducts surveys in
neighborhoods by going door-to-door to solicit input and hear concerns. The
department has decentralized the community engagement unit to create the capacity is
in each district and established an oceanfront community liaison team. We can build
on this kind of work to further develop good working relationships
• ChiefNeudigate is establishing an Advisory Group
• We agree with others who have called for community dialogues because the issues we
face involve more than just the City organization
• This is, in part, why the mayors in the region are advocating for a regional approach
None of these are quick, easy fixes, and we know City government is not the only player
in the equation. We are committed to improving safety, trust and confidence and look
forward to engaging members of our community to help achieve those ends.
I am happy to answer any questions you have and will stand by for your comments."
April 13, 2021
4
ADD ON
PUBLIC SAFETY UPDATE
(Continued)
Vice Mayor Wood summarized his proposal letter to create a compensation adjustment to attract new police
officers including retention incentives for police experienced officers and requested the Body's support for
immediate action, attached hereto and made a part of the record.
Mayor Dyer advised there is a consensus among the Body to make improvements and it will include
embracing the community through public engagements. Upon gaining consensus of the Body,Mayor Dyer
requested City Manager Duhaney to research the impacts of Vice Mayor Wood's proposal and provide
feedback once completed.
April 13, 2021
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CITY OF VIRGINIA BEACH
AGENDA ITEM �/
ITEM: An Ordinance to Establish Two Capital Projects and to Transfer $1,870,000 to
Support Police Initiatives
MEETING DATE: April 20, 2021
■ Background: On March 26, 2021, several acts of violence occurred at the Virginia
Beach Oceanfront. The City of Virginia Beach has always held the safety of the
public as a top priority. The City Manager's Proposed FY 2021-22 Operating Budget
and CIP included additional public safety initiatives with several additional
considerations provided to City Council during the Police Department's Operating
Budget presentation. Due to the recent events at the Oceanfront, it is apparent that
immediate action is needed to improve the overall safety within the Resort Area
before the start of the new fiscal year.
City Council has established a "Special Pandemic Relief and Vaccine Support
Reserve" (the "Reserve"). The Reserve includes local funding that resulted from the
reimbursement of public safety salaries from the Coronavirus aid, Relief, and
Economic Security (CARES) Act. The Reserve allows the City Council to be flexible
in the use of funding to meet emerging needs and policy priorities.
• Considerations: To immediately begin addressing safety concerns and needs
within the Resort Area, the attached ordinance establishes two capital projects and
transfers a total of$1,870,000 from the Reserve for the following:
o Expansion of Oceanfront Camera system- $1,200,000 for the purchase and
installation of additional cameras. This amount combined with the additional
$300,000 proposed in the City Manager's FY 2021-22 CIP will provide an
additional 42 cameras throughout the Resort Area.
o Purchase and access of BrassTRAX System- $233,000 which will include
implementation and 5 years of licensing cost. This system will provide the
Police Department with quick access to a national ballistic information
database and enhance investigative efforts.
o Gunshot Detection System- $240,000 to purchase and deploy a system to
quickly identify and triangulate gunshots within a 3 sq. mile area.
Establishment of a capital project for this initiative will provide the opportunity
for expansion in future years.
o Staffing plan and police structure assessment- $80,000 for a consultant to
provide a comprehensive assessment and examine the City's police officer
deployments, staffing standards, service response, and crime data. The study
will provide recommendations for areas for improvements in the Police
Department's organizational structure and for the best use of law enforcement
personnel.
o Safety Lighting- $117,000 for the purchase of up to 13 mobile and temporary
lighting units. These units will provide the flexibility for the Police Department
to work with the resort community to identify and address areas with safety
concerns. This is a small part of a larger effort to assess the Oceanfront and
provide Comprehensive Crime Prevention through Environmental Design.
a Public Information: Normal Council Agenda process.
■ Recommendations: Adopt the attached ordinance.
■ Alternatives: Alternative funding for the requested initiatives could be provided
through the use of salary savings.
■ Attachments: Ordinance
Recommended Action: Approval
Submitting Department/Agency: Police Department
City Manager:
1 AN ORDINANCE TO ESTABLISH TWO CAPITAL
2 PROJECTS AND TO TRANSFER $1,870,000 TO SUPPORT
3 POLICE INITIATIVES
4
5 WHEREAS, the City of Virginia Beach recognizes that there are additional City
6 operations and initiatives that will provide for the immediate public safety, public health,
7 and economic well-being of the citizens of the City;
8
9 WHEREAS, the City Council established a City Council Special Pandemic Relief
10 and Vaccine Support Reserve on February 2, 2021 for priority City Council initiatives; and
11
12 WHEREAS, the City Council of the City of Virginia Beach hereby declares the
13 enhancement of the public safety of all citizens to be the most pressing priority of the City
14 of Virginia Beach;
15
16 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
17 OF VIRGINIA BEACH, VIRGINIA, THAT:
18
19 1. The following capital projects are hereby established in the FY 2020-21 Capital
20 Improvement Program:
21 a. Capital Project #100580, "Gunshot Detection System," which is intended to
22 acquire, install, and operate a gunshot detection system; and
23 b. Capital Project #100581, "Crime Prevention Through Environmental Design,"
24 which seeks to use the built environment to assist in crime prevention.
25
26 2. A total of$1 ,870,000 is hereby transferred from the City Council Special Pandemic
27 Relief and Vaccine Support Reserve in the following amounts and for the following
28 purposes:
29 a. $233,000 to the FY 2020-21 Operating Budget of the Police Department for the
30 purchase of a BrassTRAX system that will enable the City greater participation
31 in the National Integrated Ballistic Information Network and for prepayment of
32 five years of ongoing costs related to this purchase;
33 b. $80,000 for consultant fees for a staffing plan and police structure assessment;
34 c. $240,000 to Capital Project, #100580 "Gunshot Detection System;"
35 d. $1,200,000 to Capital Project#100110, "CIT— Police Oceanfront Camera," for
36 purchase and installation of additional cameras at priority locations; and
37 e. $117,000 to CIP #100581 "Crime Prevention Through Environmental Design"
38 for safety lights related to the initialization of environmental design related to
39 this Project.
Adopted by the Council of the City of Virginia Beach, Virginia, on the day
of , 2021.
APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY-
''Budget and TI anagement Services City Attorney's Office
CA15380 / R-1 /April 9, 2021
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JAMES L.WOOD TEXT 8 MOBILE:757-386-1011
COUNCIL MEMBER gdC(17vbgov.com
DISTRICT 5-LYNNHAVEN
April 12, 2021
Honorable Mayor
Members of City Council
Dear Colleagues:
As we know, with approximately 100 vacant positions, we have a staffing crisis in the police
department. This is reflected in both in recruiting new officers and in retaining experienced
ones. The City Manager provided us data indicating a nearly 11% turnover rate in the police
department while the Police Chief has requested additional staffing beyond the current
authorized strength.
We must act now and create a meaningful compensation adjustment that will make us more
competitive in the attraction of new officers and provide an incentive for our experienced
officers to remain.
My proposal is as follows:
1. Maintain the city manager's suggested citywide salary increase
2. Make a 5.5% structural adjustment across police, fire, EMS and sheriff
3. Within the police department, reinstitute college incentive pay that was eliminated in the
1990s
Associate's degree 1.5%of base salary
Bachelor's degree 2% of base salary
Master's and higher degree 2.5%of base salary
Because these amounts are added to the base salary as a percentage, this would be a
pensionable.
208 ASH AVENUE,SUITE#101,VIRGINIA BEACH,VIRGINIA 23452
4. Within the police department, create a longevity incentive
3 —5 years of service .75%of base salary
6—9 years of service _ - 1%of base salary
10— 14 years of service 1.25%of base salary
15— 19 years of service 1.5%of base salary
20+years of service 1.75%of base salary
Again, these amounts would be percentage increases to the base salary and would be
reflected in retirement calculations.
There are quite a few other enticements that go beyond salary increases and the culture of the
workplace must be as attractive as the pay rate. I have discussed and suggested other
administrative recruitment and retention incentives with the City Manager and the Police Chief,
such as added flex days, free recreation center membership, and uniform maintenance allowance.
As these incentives do not require the approval of Council, I am certain that the Manager and
Chief will develop an appropriate menu of options that is attractive to new and existing
employees.
Improving benefits to police officers is an important step, but we also need to make sure that the
department's culture reflects the community's values as well as the citizens' need for
information on critical incidents. I am asking that the City Manager and City Attorney work
with the Commonwealth's Attorney to craft a strategy where information, such as body-worn
camera footage, dispatch transcripts, 911 calls and other similar material can be publicly
released. Obviously, we cannot jeopardize prosecution of criminal cases, but many major cities
provide these critical incident reports to the citizens without hindering the criminal justice
process. These reports are often videos in which the localities can explain police tactics, the
function of recording devices, less-lethal weapons and other police equipment and explain
policies. The typically do not draw conclusions but provide a clear view of what occurred.
I ask all Council Members to join me in supporting this new compensation plan and ask that the
Manager provide a suggested funding mechanism. Our core responsibility is the safety of our
citizens and visitors and success in this area is a key part of economic success in our community.
Sincerely,
4
ici?41
Jim Wood. 'ice Mayor
Member, Virginia Beach City'Council— Lynnhaven District
c: City Manager
City Attorney
City Clerk
Communications Office
5
CITY COUNCIL'S BRIEFINGS
VIRGINIA MUSEUM OF CONTEMPORARY ART(MOCA)
STRATEGIC PLAN UPDATE AND 2021-22 PATH FORWARD
3:09 P.M.
Mayor Dyer welcomed Gary Ryan, Director and CEO. Ms. Ryan expressed her appreciation to City
Council for their continued support:
Virginia MOCA
Update to City Council
April 13,2020
Here are the Pandemic Operational Priorities:
Pandemic Operational Priorities
1. Building is closed, but the museum is open
2. Buy time—careful and considered resource use
3. Reframe strategic plan
• Phase 1—FY21& FY22(18-month Bridge Plan)
• Phase 2—FY23 and beyond
April 13, 2021
6
CITY COUNCIL'S BRIEFINGS
VIRGINIA MUSEUM OF CONTEMPORARY ART(MOCA)
STRATEGIC PLAN UPDATE AND 2021-22 PATH FORWARD
(Continued)
Here are the Objectives of the Strategic Plan Phase 1 Bridge Plan through FY22:
Strategic Plan Phase 1
Bridge Plan through FY22
Objectives:
1. Maintain fiscal and operational stability through pandemic
2. Establish and pursue strategic priorities
• First Art—exceptional exhibitions that are locally relevant,nationally resonant
• Compelling Voice—refresh brand
• Inclusive Experience—embed DEAI practices throughout institution
• Flawless Execution—KPI tracking;brand pillar of Virginia Beach
Here is Virginia MOCA's Mission:
Mission
Virginia MOCA is an ever-
changing museum where
neighbors, strangers, students,
families, communities, and
cultures are invited to explore
our shared humanity, through
contemporary art that is
exceptional—in all its
timeliness, restlessness and
beauty.
Hampton Boyer,Catapult,2020
April 13, 2021
7
CITY COUNCIL'S BRIEFINGS
VIRGINIA MUSEUM OF CONTEMPORARY ART(MOCA)
STRATEGIC PLAN UPDATE AND 2021-22 PATH FORWARD
(Continued)
Fundraising efforts have exceeded the goal by 31%as of January 25`h:
Significant fundraising momentum
tracking at 31%over goal as of 1/25/21—driven by individual donors
Q 1&2 Ind,v idea!Givmg Comparative
$300.000 00
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S150,000.00
5100.000.00
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As a result of a matching funds campaign and enhanced major gifts efforts,with two quarters to go and
$317,612 raised in Q1&2 from individual donors,Virginia MOCA is already at an annual record high.
City support—thank you!
Core FY21 FY22
Exhibitions(VBAHC) $120,000 $120,000•
Education $135,000 $135,000
Utilities $150,000 $150,000
Marketing $180,000 $180.00
BWAS $175,000 $175,000
Grand Total $760,000 $760,00
To be confirmed 6/21
•
April 13, 2021
8
CITY COUNCIL'S BRIEFINGS
VIRGINIA MUSEUM OF CONTEMPORARY ART(MOCA)
STRATEGIC PLAN UPDATE AND 2021-22 PATH FORWARD
(Continued)
Here is Strategic Priority 1 —First Art:
Strategic Priority 1 - -
First Art , 4
Objective: , •''=s.; )1rsf,,vg,--7-.411
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Further distinguish Virginia " �
MOCA,and the City of Virginia , r '`��� ,Awr r. _
Beach,through locally relevant --, ''• ', 1 .A �"
and nationally resonant .F * _ q` . ` I.
exhibitions program f, ''
.74 ;its;
Michael Kagan,I was there when it happened,2019
Broadcasting across the country has continued while the building is closed:
Building is closed,
but the museum is open X._
March 15—July 11 A,
•VirtualVirginiaMoca.org ,i ;
• WHRO content partnership
• Artist spotlights on social media 1
k
• Art Cart 20001110
April 13, 2021
9
CITY COUNCIL'S BRIEFINGS
VIRGINIA MUSEUM OF CONTEMPORARY ART(MOCA)
STRATEGIC PLAN UPDATE AND 2021-22 PATH FORWARD
(Continued)
MOCA reopened July 11`":
Virginia MOCA is open,
safe, and accessible •
July 11-on-going • -
• Free admission underwritten by Sentara A
• Safe protocols,timed-entry a� �
• Bilingual audio tours ♦
• Extensive virtual programming -;
• On-site community partner events
I.
®win • �r'
Nina Chanel Abney,#33,2018
The Shifting Gaze Exhibition attracted 39,000 attendees with 60%from surrounding cities and states:
Exhibition attendance ' h 1 ..
' t • •• .
60%60% outside Virginia Beach • •
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• 5,000 on-site exhibition visitors lb • ,•t `'
• 34,000 virtual attendance
• 2,664 new to file accounts 1 e,
•
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•Newport News 1,;,e
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April 13, 2021
10
CITY COUNCIL'S BRIEFINGS
VIRGINIA MUSEUM OF CONTEMPORARY ART(MOCA)
STRATEGIC PLAN UPDATE AND 2021-22 PATH FORWARD
(Continued)
Audience feedback
• Loved my first experience will be back
• It is always wonderful to see the exhibits
when I come to Virginia Beach! N
• Thank you for finding a way to be open!It
was so good to be around art again!
• I loved it!Such thought-provoking work
ACTION GROGRAM -+
Community
Award
Here is an overview of last year's Exhibition promotion:
Exhibition promotionilaillamppwwwwp
almost 10,000,000 impressions
Local f -�
• TV—story mentions '!• '` '
• Virginian-Pilot--7 articles,21 mentions q b
• VEER Magazine:--5 article tq .
• Distinction Magazine--feature r *.
• Multiple neighborhood magazines 4K%, ;! _ ej---• -�
Close Look:'Outten Gaze'at VayNa MOCA
National , '� •.�..v+.a�•.. ,m. .._
• Burnaway.org "`"'•""°" .."" 'o _ °".
• Cuberist
•ArtForum
•Arte Fuse 2020AN
•The Art Newspaper Best Visual Art Exhibition:Shifting
Gaza at Virginia MOCA
April 13, 2021
11
CITY COUNCIL'S BRIEFINGS
VIRGINIA MUSEUM OF CONTEMPORARY ART(MOCA)
STRATEGIC PLAN UPDATE AND 2021-22 PATH FORWARD
(Continued)
The current exhibition is focused on beekeepers and food:
Currently on view
Free admission underwritten by PNC
Nourish 4
American Appetite:
Selections from the Chrysler ,, #
Museum (- ':
Real Food Films
Open Call:Food&Memory
Sam Hundleµ Queen Bee,2020
Here is the Exhibition attendance so far:
Exhibition attendance ®.... ® solo
54% outside Virginia Beach f- • o
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• 2,569 in-person attendance A 50 0 ,+µ',
• 9 of 18 weeks into exhibition "` °
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• 16,424 virtual attendance
•
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Outside VAB Attendance 0 --
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April 13, 2021
12
CITY COUNCIL'S BRIEFINGS
VIRGINIA MUSEUM OF CONTEMPORARY ART(MOCA)
STRATEGIC PLAN UPDATE AND 2021-22 PATH FORWARD
(Continued)
Here is an overview of the Nourish the Soul Exhibition:
Exhibition promotion .AL _ pulse
over 8,000,000 impressions to date s
10
RECENT PRESS — . f 1
• Virginian-Pilot:Front page preview(Pulse) - •K" __
• 3 additional Virginian-Pilot mentions 1 t `•
cak•ndrk•'s
- ,-, tray ins
• WAVY TV:5 appearances in February
'ik _ l��
• WTKR:Spring Arts Preview
from hmn.
• WHRO:Curate feature
1``t 'y � '
• Chesapeake Bay Magazine •? '� �
• Boulevard Magazine:Area hotels -
• Art Touch:Taiwanese magazine p_. _ -- a --
• VEER:Cover of March magazine
• Build a Better Life on 881.WHOV Nourish ----
IMyamnY
• Roughly a dozen neighborhood magazines the Sou ...manist
• Richmond Traveler Magazine yhkprim.
iX"•
• Costal Virginia Magazine and eNews '.
Here is Strategic Priority 2—Compelling Voice:
Strategic Priority 2
________
Compelling Voice CURRENTEIONY1fON-.
Objective:
Distinguish museum position in regional
marketplace through refreshed branding p �
and compelling partnerships
VIRGINIA ,,:14 NOW ON VIEW
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CONTEMPORARY ..
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ART
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April 13, 2021
13
CITY COUNCIL'S BRIEFINGS
VIRGINIA MUSEUM OF CONTEMPORARY ART(MOCA)
STRATEGIC PLAN UPDATE AND 2021-22 PATH FORWARD
(Continued)
1 ' VIRGINIA
LMUSEUM
► OF
CONTEMPORARY
ART
Ryan McGinness
The next few slides provide an overview of exhibits opening this year:
Opening in July Opening in November
Summer of Women Made in VA
ti4g To be juried by curator and
art historian Grace Deveney.
a .
Grace is Associate Curator
of Prospect5:Yesterday we
said tomorrow,a New
Orleans-based
contemporary art triennial
(2021).Previously,she was
Assistant Curator at the
Museum of Contemporary
Art Chicago..She is
currently a PhD candidate in
Art History at Northwestern
University.
i
April 13, 2021
14
CITY COUNCIL'S BRIEFINGS
VIRGINIA MUSEUM OF CONTEMPORARY ART(MOCA)
STRATEGIC PLAN UPDATE AND 2021-22 PATH FORWARD
(Continued)
The next three(3)slides provide a brief introduction of Maya Lin:
Opening in April 2022
intentionally on view through the summer
A solo exhibition by Maya Lin,
renowned American architect,
sculptor,environmental advocate,
and one of the most important
artists of this century,in which she ''
will explore the complex beauty of '�i.
the waterways of Hampton Roads.
"The Chesapeake is one of my favoriteAlairV Vitt.
waterways,partly because people outside of
the area aren't as familiar with it.But if you
know the area and know how significantly it's
changed ecologically speaking since we
settled the area,it's huge.It's an incredibly
beautiful form."
Solo exhibitions
Grand Rapids Art Museum
Notable works Hudson River Museum
Folding the Chesapeake,Washington D.C. Pace Gallery
Women's Table,Yale University Orlando Museum of Art
Smith College Neilson Library,Northampton,MA Nevada Museum of Art
Civil Rights Memorial,Montgomery,AL Carnegie Museum of Art
Vietnam Veterans Memorial,Washington D.C. Telluride Gallery of Fine Art
-- - — American Academy in Rome
April 13, 2021
15
CITY COUNCIL'S BRIEFINGS
VIRGINIA MUSEUM OF CONTEMPORARY ART(MOCA)
STRATEGIC PLAN UPDATE AND 2021-22 PATH FORWARD
(Continued)
•._.. ithson ian
a0110,1!FM a Smithsonian
NI NC l..
Maya Lin Used 54,000 Marbles to Model
the Chesapeake Bay
...'sue muen q.hibh. .....,.. ...,rnnie.I ncii,R sxtxltiie
a{ery from NASA
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Here is a look at MOCA Courtyard Improvements—Phase I:
DEMO J1ION NOTES - -
MIAOW 1En...11.
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MOCA COURTYARD IMPROVEMENTS-PHASE I
April 13, 2021
16
CITY COUNCIL'S BRIEFINGS
VIRGINIA MUSEUM OF CONTEMPORARY ART(MOCA)
STRATEGIC PLAN UPDATE AND 2021-22 PATH FORWARD
(Continued)
t i,
.
_- b r a
Here is MOCA's funding request:
City support— Maya Lin incremental request
Core FY21 FY22
Exhibitions(VBAHC) $120,000 $120,000•
Education $135,000 $135,000
Utilities $150,000 $150,000
Marketing $180,000 $180.00
BWAS $175,000 $175,000
Maya Lin-grounds NA $25,000
Maya Lin-marketing NA $275,000
Grand Total $760,000 $1,060,00
•To be confirmed 6/21
April 13, 2021
17
CITY COUNCIL'S BRIEFINGS
VIRGINIA MUSEUM OF CONTEMPORARY ART(MOCA)
STRATEGIC PLAN UPDATE AND 2021-22 PATH FORWARD
(Continued)
Here is an overview of the impact of COVID on MOCA and necessary support:
Federal, state and municipal support critical
• Lost earned revenue due to mandated occupancy limits and/or
closures has yet to be addressed
• Virginia MOCA has and will continue to forgo a minimum of$300k/year in
earned revenue due to COVID-related state mandates
• Have secured two PPP loans to support staffing
• Commonwealth and municipal funding has covered COVID expenses
Thank you
Mayor Dyer expressed his appreciation to Ms. Ryan for the presentation.
City Council Break 3:44 P.M. —3:52 P.M.
April 13, 2021
18
CITY COUNCIL'S BRIEFINGS
LIBRARIES STRATEGIC VISION
3:53 P.M.
Mayor Dyer welcomed Eva Poole, Director. Mrs. Poole expressed her appreciation to City Council for
their continued support:
(VIRGINIA BEACH PUBLIC
LIBRARY
.„,,.....
LIBRARIES STRATEGIC VISION
Eva Poole,Director of Libraries
April13,2021
Here is the Primary Goal:
PRIMARY GOAL:
• Process used to develop a Visioning Plan for VBPL
• Evaluation of library user groups needs
• Identification of services, demands and trends for
current facilities and outreach
rIRGINIA BMACN PUBLIC
BRARY
2
April 13, 2021
19
CITY COUNCIL'S BRIEFINGS
LIBRARIES STRATEGIC VISION
(Continued)
Here is an overview of Input Sessions:
•
INPUT SESSIONS
METHODOLOGY& PROCESS
Stakeholder Meetings Held:
• City Departments
• Library Leadership Team
• Education and Schools
• Public Library Board,Library Foundation, Friends of VBPL
• Civic Leagues, Non-Profits, Faith Based and Special Populations
• Cultural and Ethnic Groups
• Teen Advisory Group,VBPL Volunteers and Teens at VBCPS
��VIBGiMu BEAN PUOL i,
LIBRARY
3
CONTENT & FRAMEWORK
• Service delivery over next 20 years
• Customer-centric experience
• Technology outreach
• Physical spaces
• Challenges and opportunities thEf
BRARY
April 13, 2021
20
CITY COUNCIL'S BRIEFINGS
LIBRARIES STRATEGIC VISION
(Continued)
Here are Facility Assessments&Recommendations:
FACILITY ASSESSMENTS &
RECOMMENDATIONS ._
_... .,_. .
• Lack of sufficient space for programs and services
Additional square footage needed
(JJ V1eGINIA MACH PUBLIC
5 LIBRARY
Here is the Library Location Map:
LIBRARY
,b
bs
LOCATION e '
MAP _. .
' a ., ` .4 \b Y...m ,
BA Bayside&Special Services Library sb 6` h"b+.
CI. Central Library „w
GN Great Neck Area Literary
JUL Joint-Use Library t °
t I
KV Kempsville Area Library a
U. Law Library
OF Oceanfront Area Library II
PA Princess Anne Area Library @
PB Pungo-Blackwater Library a 7 rCINIAMACH PUBLIC
WW Windsor Woods Area Library z �::�' RARY
April 13, 2021
21
CITY COUNCIL'S BRIEFINGS
LIBRARIES STRATEGIC VISION
(Continued)
Here are Facility Recommendations—Inside the Current Facilities:
FACILITY RECOMMENDATIONS
INSIDE THE CURRENT FACILITIES
• Replace Great Neck Area Library
• Expand the Kempsville Area Library
• Expand the Princess Anne Area Library
• Expand Windsor Woods Area Library
VINGIN11 tlEKHPUtlI.
LIBRARY
Here are Facility Recommendations—Outside the Current Facilities:
FACILITY RECOMMENDATIONS
OUTSIDE THE CURRENT FACILITIES
• New joint use Parks & Rec/Library facility in the
Centerville area
• New Western Bayside/Williams Farm Library
• New joint use Parks & Rec/Library facility in the
Seatack area
LIBRARY
April 13, 2021
22
CITY COUNCIL'S BRIEFINGS
LIBRARIES STRATEGIC VISION
(Continued)
Here are the Next Steps:
NEXT STEPS
• Prepare preliminary programs
• Create site selection criteria
• Identify and secure suitable sites
• Develop funding strategies
• Identify interim solutions
• Development of joint use agreements rIBBIBIA•EK„•JeLBRARY
Here is the Projected Timeline:
PROJECTED TIMELINE
2021-25 2026-30 2031-32
• Implement Kiosk Program • Construct Centerville Rec/Library • Construct Seatack Rec/Library
• Temporary Storefront Library in • Construct Western Bayside/ • Renovate Meyera E.Oberndorf
Centerville Williams Farm Library Central Library
• Expand Kempsville Area Library • Expand Princess Anne Area Library • Renovate Oceanfront Area Library
• Develop Joint-Use Agreements • Expand Windsor Woods Area
• Purchase land for Great Neck Area Library
Library • Construct Great Neck Area Library
• Purchase land for Seatack Rec/ • Renovate Bayside&Special
ibrary Services Library
• Renovate Pungo-Blackwater
Library
(IettGINIA BEACH PUBLIC
o LIBRARY
April 13, 2021
23
CITY COUNCIL'S BRIEFINGS
LIBRARIES STRATEGIC VISION
(Continued)
KIOSKS
_ 0.. -
11 1 • il -f' ' ' ' ., 1,H, • ,,.. (D
1. c
.►+bra:
r2..!GINLA BEACH PUB��tBRARY
QUESTIONS
ks, VIRGINIA BEACH PUBLIC
LIBRARY
17
Mayor Dyer expressed his appreciation to Mrs. Poole for the presentation.
April 13, 2021
24
CITY COUNCIL'S BRIEFINGS
VB MOBILE PORTAL
4:06 P.M.
Mayor Dyer welcomed Chris Golding, Application Development Team Lead—Information Technology.
Mr. Golding expressed his appreciation to City Council for their continued support:
B Connect
3.0 Phase 1
-Demo
April 13,2021
Here are the High Level Goals:
7 • •
O Develop citizen centric app that brings data
from different systems together to provide
citizens with a one-stop-shop to interact with
the city
o Billing&Payments 0 Seamless integration with
0 Account Info vbgov.com/virginiabeach.gov
o Services 0 Be available on Android,iOS,and the web
O Increase interaction with citizens by 0 Deliver app in across multiple phases in
providing: order to gain feedback,insights,and adapt
O Personalized dashboard to changing needs&requirements
O Push notifications
O Integration with city platforms and
applications
April 13, 2021
25
CITY COUNCIL'S BRIEFINGS
VB MOBILE PORTAL
(Continued)
Here is an overview of Phase 1 Goals:
O Lay foundation for future phases
O Introduce personalized dashboard that
displays data that does not require
authentication
O Use citizen provided address to find
and display:
Phase 1 Goals O Property Data
0 Nearest Facilities
O Voting Information
O Trash and Recycling Schedule
O Support for broadcast Push
Notifications to send alerts&
emergency updates
Here is the Timeline:
Timeline
ii4
•16 Dec. •1-8 Mar.
Released beta to city employees to Performed a pubic survey to name
test the app
Released beta to citizens to test Go-Live Planned
612 Jan. 619 Apr.
April 13, 2021
26
CITY COUNCIL'S BRIEFINGS
VB MOBILE PORTAL
(Continued)
Here are the Results of Testing:
esults of Tes 'P •
Testers
0 241 Registered Testers w/207 active
O 541 Sessions w/3.2 sessions per user
O 2,835 Screen Views w/15 screens viewed
per user
O Released 9 betas
O Received 45 feedback submissions
Mr. Golding provided a demonstration of the app:
Demo
I
April 13, 2021
27
CITY COUNCIL'S BRIEFINGS
VB MOBILE PORTAL
(Continued)
Here are the Upcoming Enhancements:
Upco - in • Enhancements -.
Q3 2021 Q 1 2022
O Ability to view events occurring at users 0 Integrated Citizen Login with profile
closest Library,Park,and Rec Center 0 Middleware data exchange platform
O Ability to view live parking data at city 0 Integrations with additional city services
parking locations where the data is
available
O Push notifications for News Releases&
other news sources
O Migration of some data sources from
VBgov.com to VirginiaBeach.gov
Questions?
Mayor Dyer expressed his appreciation to Mr. Golding for the presentation.
April 13, 2021
28
CITY MANAGER'S BRIEFINGS
FY 2021-22 RESOURCE MANAGEMENT PLAN(Budget)
OFFICE OF EMERGENCY MANAGEMENT
4:19 P.M.
Mayor Dyer welcomed Danielle Progen,Director. Ms.Progen expressed her appreciation to City Council
for their continued support:
(27—"I‘l
t
Office of Emergency
Management
Budget Workshop
April 13, 2021
Danielle Progen, Emergency Management Coordinator
Here is the Office of Emergency Management Organization Summary:
Office of Emergency Management
Organization Summary
• 8 FTEs*
• 2 Divisions(Security&Emergency Management)
• Total Budget of$625,120
`includes one grant-funded FTE approved by City Council at the April 6,2021
meeting after the release of the Proposed FY 2021-22 Operating Budget
x
April 13, 2021
29
CITY MANAGER'S BRIEFINGS
FY 2021-22 RESOURCE MANAGEMENT PLAN(Budget)
OFFICE OF EMERGENCY MANAGEMENT
(Continued)
Office of Emergency Management Upei iiittt�
Budget
FY 20-21 FY 20-21 FY 21-22 FY 21-22 Change FY 21
Amended FTE Proposed FTE Amended to FY 22
Proposed
General
Operating 685,200 8* 625,120 8*
Expenses (60,080) -8.8%
Total $685,200 8 $625,120 8 ($60,080) -8.8%
*Includes one grant-funded FTE approved by City Council at the April 6,2021
meeting after the release of the Proposed FY 2021-22 Operating Budget
3
Here are the Office of Emergency Management Major Changes/Budget Highlights:
Office of Emergency Management
Major Changes/Budget Highlights
OEM has undergone significant personnel changes over the last
Fiscal Year.Currently in the hiring process for five positions(three
reclassified;two new):
Deputy Emergency Management Coordinator
Emergency Management Planner(Mitigation)
Administrative Specialist(Mitigation)
Emergency Management Planner(Preparedness)
Security Program Manager
OEM is building out the City's Security Program as a separate
division and has resumed the Safety&Security Workgroup for the
City
OEM will pursue certification through the Emergency Management
Accreditation Program(EMAP)
April 13, 2021
30
CITY MANAGER'S BRIEFINGS
FY 2021-22 RESOURCE MANAGEMENT PLAN(Budget)
OFFICE OF EMERGENCYMANAGEMENT
(Continued)
Here are Initiatives Underway and Conclusion:
Initiatives Underway and Conclusion
VBOEM Strategic Plan provides overarching priorities and goals
Mitigation assistance through FEMA grants and Parcel Level Mitigation
Program
<: Preparedness planning through exercises&trainings,special event
coordination,and plan development(EOP,Hurricane,etc)
:> Response initiatives include ongoing COVID-19 response&recovery
efforts(mass vaccination coordination)
s Recovery planning through FEMA Regional Catastrophic Preparedness
Grant Program
c Security Division development
Hiring of new Security Program Manager
e Coordination with City departments and US Dept of Homeland Security
4, Resumed Safety&Security Workgroup;initial focus on facility assessments&
trainings
Office of Emergency Management
Organization
Emergency
Management
Coordinator Executive
Assistant
Deputy Security
Emergency Mgt Program
Manager Manager
Emergency Emergency Emergency
Planner II- Planner I- Planner I-
Mitigation Preparedness Response
Mitigation
Program Admin
Specialist`
"Grant-funded FTE approved by City Council at the April 6,2021 meeting
Mayor Dyer expressed his appreciation to Ms. Progen for the presentation.
April 13, 2021
31
CITY MANAGER'S BRIEFINGS
FY2021-22 RESOURCE MANAGEMENT PLAN(Budget)
PLANNING AND COMMUNITY DEVELOPMENT
4:28 P.M.
Mayor Dyer welcomed Bobby Tajan, Director. Mr. Tajan expressed his appreciation to City Council for
their continued support:
Department of Planning and
Community Development
Budget Workshop April 13, 2u
Robert J. Tajan, AICP - Director
Here is the Planning Organization Summary:
Planning Organization Summary
• Total Budget: $19,999,757
c Organization (132 FTEs)
Director's Office
.;,Long Range Planning
o Planning Administration
o Zoning Administration
o Permits and Inspections(P&I)
o Transit(General Fund and TIP)
o Development Services(DSC)
April 13, 2021
32
CITY MANAGER'S BRIEFINGS
FY 2021-22 RESOURCE MANAGEMENT PLAN(Budget)
PLANNING AND COMMUNITY DEVELOPMENT
(Continued)
FY 2021-22 Programmatic Budget
$1,429,395
7.1%
$1,249,288 $3,569,967
6.2% 17'9°%
$7,038,592
35.2%
$4,051,625
20.3%
•Director's Office Planning and Zoning Administration
•P&I Transportation GF
Transportation TIP x DSC
Here is the Planning Operating Budget:
Planning Operating Budget
FY 20-21 FY 20-21 FY 21-22 FY 21-22 Change FY 21 Amended
Program Unit Amended FTE Proposed FTE to FY 22 Proposed
Director's Office $ 1,372,115 13.0 $ 1,429,395 13.0 $57,280 4.2%
Planning and Zoning Administration 2,772,071 33.0 3,569,967 37.0 797,896 28.8%
P&I 4,067,213 51.0 4,051,625 53.0 (15,5881 0.4%1
Transit GF 5,487,158 2.0 7,038,592 2.0 1,551,434 28.3%
Transit TIP 1,271,290 0.0 1,249,288 0.0 j22,0021 11,7%1
SGA 1,061,426 8.0 0 0 (1 061.,426) N/A
DSC 2,507,212 26.0 2,660,890 27.0 153,678 6.1%
Total 918,538,485 133.0 919,999,757 132.0 91,461,272 7.9%
April 13, 2021
33
CITY MANAGER'S BRIEFINGS
FY 2021-22 RESOURCE MANAGEMENT PLAN(Budget)
PLANNING AND COMMUNITY DEVELOPMENT
(Continued)
Here are Planning Major Changes/Budget Highlights:
Planning Major Changes/Budget Highlights
Relocation of majority of SGA staff and Parking Management to
Economic Development
Long Range Planning (Comprehensive,Area/SGA and
Transportation)at Sabre Street Office
Short Term Rental Fee and two Short Term Rental Positions
One position for Development Services Center
Increase in HRT Service Costs with removal of the one-time
Recordation Tax Offset
Increase in advertising budget to try to better inform public
Here are the Initiatives Underway and Conclusion:
Initiatives Underway and Conclusion
Short Term Rental Program
VBStat implementation
- Stormwater Management/Development Review
Transitioning pandemic operations
Transitioning of staff
Public outreach and input
Mayor Dyer expressed his appreciation to Mr. Tajan for the presentation.
April 13, 2021
34
CITY MANAGER'S BRIEFINGS
FY2021-22 RESOURCE MANAGEMENT PLAN(Budget)
PUBLIC UTILITIES
4:41 P.M.
Mayor Dyer welcomed Bob Montague,Director. Mr.Montague expressed his appreciation to City Council
for their continued support:
Public Utilities
Proposed Budget
\/B April 13, 2021
Public Utilities
Robert S. Montague, Jr.
Director
Here is Public Utilities Organization Summary:
Public Utilities Organization Summary
-Organization
415 FTEs
4 Divisions
,Operations and Maintenance
,Engineering ,.n
,Business
Technical Services y
cTotal Budget$134,455894
April 13, 2021
35
CITY MANAGER'S BRIEFINGS
FY 2021-22 RESOURCE MANAGEMENT PLAN(Budget)
PUBLIC UTILITIES
(Continued)
FY 2021 -22 Operating Budget Expenditures
$9,615,953
$12,405,488 7.2%
$32,650,086
24.3%
$19,080,025 $31,516,645
14.2% 23.4%
Personnel Water Services Contract
•Other Operating Debt Service
•Transfers,Reserves,&Retiree Health Pay-Go
Here is the FY 2021-22 Operating Budget Expenditures Comparison:
FY 2021-22 Operating Budget Expenditures Comparison
FY 20-21 FY 20-21 FY 21-22 FY 21-22 Change FY 21
Cost Center Amended FTE Proposed FTE Amended to FY 22
Pro..sed
Operations Division $ 32,101,746 239 $ 31,823,447 239 $ (278,299) (0.9%
Water Services Contract 31,397,325 0 31,516,645 0 119,320 0.4%
Engineering Division 16,535,861 76 16,773,285 76 237,424 1.4%
Business Division 9,697,481 72 10,086,774 72 389,293 4.0%
echnical Services Division 2,553,176 25 2,672,628 25 119,452 4.7%
Director's Office 464,230 3 481,649 3 17,419 3.8%
Debt Service 21,794,676 0 19,080,025 0 (2,714,651)(12.5%
Transfers,Reserves, 14,736,373 0 12,405,488 0 (2,330,885)(15.8%
&Retiree Health
Pay-Go 8,000,000 0 9,615,953 0 1,615,953 20.2%
Total $ 137,280,868 415 $ 134,455,894 415 $ (2,824,974 2.1%A
Apri113, 2021
36
CITY MANAGER'S BRIEFINGS
FY 2021-22 RESOURCE MANAGEMENT PLAN(Budget)
PUBLIC UTILITIES
(Continued)
FY 2021-22 Operating Budget Revenues
$3,403,774 $1.832.633
1.4
$3,966,668
3.0%
•Sewer Charges Water Charges •Water and Sewer Line Connections
Other&Misc.Revenue Transfers for Billing Support
The next two (2)slides provide Public Utilities Budget Highlights:
Public Utilities Budget Highlights
Successful 2020 bond sale
$45.6 million in new revenue bonds
$51.1 million in refunded revenue bonds
• $9.9 million debt service savings for term of refunded revenue bonds
COVID-19 utility relief programs
e$8.4 million relief provided by federal grant and city program
•Federal grant runs through December 2021
City program runs through June 2021
2 to 24-month outstanding balance payment plan
Continued Governors moratorium for non-payment turn offs
April 13, 2021
37
CITY MANAGER'S BRIEFINGS
FY 2021-22 RESOURCE MANAGEMENT PLAN(Budget)
PUBLIC UTILITIES
(Continued)
Public Utilities Additional Highlights
oMeherrin River Crossing
replacement underway ry ..
,Customer information system
upgrade scheduled November
2021
Mobile dispatching solution - "-' -� '"
,
expansion '�►�. �s � 41= 4
,EPA's updated Lead & Copper ovicsow
Rule =
,Water demand continues to
decline
Here is a summary of Public Utilities Capital Improvement Program:
Public Utilities Capital Improvement Program
Total
FY22—FY7
Means of Financing FY 22 Proposed Total Proposed Proposed
Bonds $ 9,993,368$ 125,519,368 58.2%
Cash 24,730,953 90,305,953 41.8%
� Total $ 34,724,321$ 215,825,321 100.0%
°
Water(31 projects) $ 11,244,262$ 59,684,262 27.7/o
Sewer(26 projects) 23,480,059 156,141,059 72.3%
Total $ 34,724,321$ 215,825,321 100.0
April 13, 2021
38
CITY MANAGER'S BRIEFINGS
FY2021-22 RESOURCE MANAGEMENT PLAN(Budget)
PUBLIC UTILITIES
(Continued)
Here is an overview of 100327 Pump Station Program VI:
100327 Pump Station Program VI
,)Pump station rehabilitation
or replacement
,)Over 400 sewer pump
stations throughout the ■ „�
City
Significant work takes
place at 16 pump stations Requested Funding
FY 22 FY 23 to FY 27
per year, on average $7,500,000 $50,875,000
Here is an overview of 100361 Sanitary Sewer System Revitalization Program III:
100361 Sanitary Sewer System Revitalization Program Ill
,. Sanitary sewer rehabilitation
or replacement -
,)Over 1,450 miles of sanitary
sewer main throughout the
City
'26 projects with 15.000
linear feet of pipe replaced
or rehabilitated per year. on Requested Funding
FY 22 FY 23 to FY 27
average $5,093,059 $35,500,000
Mayor Dyer expressed his appreciation to Mr. Montague for the presentation.
April 13, 2021
39
CITY MANAGER'S BRIEFINGS
FY 2021-22 RESOURCE MANAGEMENT PLAN(Budget)
PUBLIC WORKS
5:04 P.M.
Mayor Dyer welcomed Phil Koetter, Operations Engineer. Mr. Koetter expressed his appreciation to City
Council for their continued support:
MB
-e
`, Public Works
de
It FY 22 Proposed
e. Operating Budget "'
GwrA `
W i ' . rd.
- - 44'
�.*.+ Wiz. _
4. . lifii,
hit
Here is the Public Works Summary:
PUBLIC WORKS SUMMARY
• 977.88 FTEs
• 20 Divisions
• Total Proposed Operating Budget
• $210,368,593
April 13, 2021
40
CITY MANAGER'S BRIEFINGS
FY 2021-22 RESOURCE MANAGEMENT PLAN(Budget)
PUBLIC WORKS
(Continued)
Here is the Public Works Organization Chart:
Public Works Organization Chart
CITY OF VIRGINIA BEACH
DEPARTMENT OF PUBLIC WORKS a-mer
Omvl•w u.h•r,•�n
FT 20214022 j.s= I I I 1
•..lt-1:-.'L. AZ•k•
1111 LI It/
l ......1 ,01=0
/.-•-I -1= I I -1 I
I= 1 1 .- I f .,I
8 1 =I -I I ;
FY 2021-22 Budget By Fund
$15.504,831 $5,736,610
74% 27%
Ilk 'Iltib!,
$40,300,221
19.2% $90,253,656
42.9%
$50,813,086
24.2
$3,232,678
1.5%
520,000_= $526,81 $3,980,496
0.0% 0.3% 1.9%
•General Fund Parks and Recreation SRF •Tounsm Investment Program ^
Sandbndge SSD Consolidated Grants Fund •Stormwater Fund
•Waste Management Fund •City Garage ISF ■Fuel ISF
April 13, 2021
41
CITY MANAGER'S BRIEFINGS
FY 2021-22 RESOURCE MANAGEMENT PLAN(Budget)
PUBLIC WORKS
(Continued)
Here is an overview of the Public Works Operating Budget:
Public Works Operating Budget
Fund FY 20-21 FY 20-21 FY 21-22 FY 21-22 Change FY 21 Amended
Amended FTE Proposed ' FTE to FY 22 Proposed
General Fund 84,497,791 582.88 90,253,656 606.88 5,755,868 6.4%
Pecks and 3,253.602 4.0 3,232,878 4.0 (20 724) (0 6%)
Recreation SRF
Tourism lnvesbnent 3.423,004 19.0 3,980,496 26.0 557,492 14.0%
Program
Sandbridge SSD 476,507 3.0 526.815 4.0 50,308 10.0%
Consolidated 20,000 0.0 20,000 0.0 0 0.0%
Grants Fund
Stormwater Fund 46,292,161 99.0 50,813,086 99.0 4,520,925 8.9%
Waste Management 39,089,113 157.0 40,300,221 157.0 1.211,108 3.0%
Fund
City GaragelSF 15,563,204 80.0 15,504,831 81.0 (58.373) (0.4%)
Fuel ISF 6,257,801 0.0 5,736,610 0.0 (521,191) (91%)
Total 8198,873,183 944.88 $210,368,593 977.88 811,495,410 5.5%
The next two (2)slides provide Changes&Budget Highlights:
Changes & Budget Highlights
• Tourism Investment Program (TIP) Fund
• Beach Operations Support — 4 FTE
• Street/Sidewalk Maintenance Crew — 3 FTE
• Sandbridge Special Service District (SSD) Fund
• Recycle Program at Sandbridge Beach— 1 FTE
April 13, 2021
42
CITY MANAGER'S BRIEFINGS
FY2021-22 RESOURCE MANAGEMENT PLAN(Budget)
PUBLIC WORKS
(Continued)
Changes & Budget Highlights
• General Fund
■ Public Works Deputy Director — 1 FTE
■ Dredge Maintenance Supervisor— 1 FTE
■ General Fund — Stormwater Dedicated
■ Stormwater Pipe Cleaning Crew — 14 FTE
■ Stormwater BMP Maintenance Crew — 7 FTE
The next two (2)slides provide Trends&Issues:
Trends & Issues
■ Staffing — Vacancies
• Stormwater
■ Delay in ERU fee increase
■ Resume FY 2022-23 to FY 2026-27
April 13, 2021
43
CITY MANAGER'S BRIEFINGS
FY 2021-22 RESOURCE MANAGEMENT PLAN(Budget)
PUBLIC WORKS
(Continued)
Trends & Issues
• Waste Management
• No Fee Increase
• Funding
• SPSA Fees
•Vehicle Replacement
Here are Initiatives Underway and Conclusion:
Initiatives Underway and Conclusion
• Aging Infrastructure
• Reducing Maintenance Backlogs
■ Stormwater Resiliency
April 13, 2021
44
CITY MANAGER'S BRIEFINGS
FY 2021-22 RESOURCE MANAGEMENT PLAN(Budget)
PUBLIC WORKS
(Continued)
Public Works _- - 711
SERVING
Virginia Beach
I
-
mompat
Mayor Dyer expressed his appreciation to Mr. Koetter for the presentation.
April 13, 2021
45
CITY MANAGER'S BRIEFINGS
FY 2021-22 RESOURCE MANAGEMENT PLAN(Budget)
INFORMATION TECHNOLOGY
5:49 P.M.
Mayor Dyer welcomed Peter Wallace, Director. Mr. Wallace expressed his appreciation to City Council
for their continued support:
Information
y, Technology
s, FY 2021 -22
:,
Operating
Budget Review
Here is Information Technology Organization Summary:
`'Information Technology" Organization Summary
Organization
c 189.0 FTEs(180.0 General Fund&9.0 Telecommunications ISF)
0 9 Divisions
c $25.214.527 total IT budget($22.113.999 General Fund&$3.100,528 Telecommunications
ISF)
$6.011,150 in newly established City Non-Departmental budget for software maintenance
a
April 13, 2021
46
CITY MANAGER'S BRIEFINGS
FY 2021-22 RESOURCE MANAGEMENT PLAN(Budget)
INFORMATION TECHNOLOGY
Information Technology Operating Budget
Fund FY 20-21 FY 20-21 FTE FY 21-22 FY 21-22 Change FY 21
Amended Proposed FTE Amended to FY 22
Proposed
General Fund 27,548,064 181.0 22,113,999 180.0 (5,434,065)' (19 7%)
Telecommunications 3,004,051 10.0 3,100,528 9.0 96,477 3.1%
Internal Service Fund
Total $30,552,115 191.0 $25,214,527 189.0 ($5,337,588) (17.5%)
*$6,011,150 was moved from IT General Fund budget to newly established City Non-Departmental budget for
Citywide software maintenance items
Here are Information Technology Major Changes/Budget Highlights:
Information Technology Major Changes/Budget Highlights
Decommissioning of Citywide subscriptions agreements&the
Subscription Internal Service Fund
Creation of a non-departmental budget for annual software maintenance
services
$6,011,150 transferred from IT's budget,which covers enterprise-wide software
maintenance
Two IT positions moved to STiR to help establish Performance Stat
Initiative
April 13, 2021
47
CITY MANAGER'S BRIEFINGS
FY2021-22 RESOURCE MANAGEMENT PLAN(Budget)
INFORMATION TECHNOLOGY
Here are Initiatives Underway and Conclusion:
Initiatives Underway and Conclusion
Security Enhancements
o Formalizing security testing and remediation plans
o Extending multi-factor authentication capabilities
e Expanding monitoring capabilities
Q Enterprise Architecture and Planning
o Creating operational efficiencies-automate processes,improve documentation,define
roles
c Implementing data governance
o Improving resiliency
o Refocusing customer centric approach-build partnerships and continuous service
improvements
o Remote work capabilities
6
Mayor Dyer expressed his appreciation to Mr. Wallace for the presentation.
April 13, 2021
48
CITY MANAGER'S BRIEFINGS
FY2021-22 CAPITAL IMPROVEMENT PROGRAM(CIP)
STORMWATER (FLOOD CONTROL/OPERATIONS/REGULATORY)
3:59 P.M.
Due to time constraints, this briefing was deferred to April 20, 2021
April 13, 2021
49
CITY MANAGER'S BRIEFINGS
FY 2021-22 CAPITAL IMPROVEMENT PROGRAM(CIP)
BUILDINGS
3:59 P.M.
Due to time constraints, this briefing was deferred to April 20, 2021
April 13, 2021
50
CITY MANAGER'S BRIEFINGS
FY2021-22 CAPITAL IMPROVEMENT PROGRAM(CIP)
ROADWAYS
3:59P.M.
Due to time constraints, this briefing was deferred to April 20, 2021
April 13, 2021
51
CITY COUNCIL DISCUSSION
INITIATIVES
6:01 P.M.
Mayor Dyer opened the discussion.
Council Member Berlucchi advised he was recently contacted by a group of citizens who play cricket, who
expressed their interest in working with the City to have a place to play the sport and host tournaments.
Council Member Berlucchi advised the group has been unsuccessful in finding a location and believes it is
important to support recreational needs for all cultures in the City. Council Member Berlucchi requested
City Departments assist him in providing a place to play the sport.
Council Member Henley recommended creating the reconciliation list now and adding prioritized funding
items to it as the Body discusses issues rather than waiting until the end of the process. Council Member
Henley expressed her appreciation for the list of items Chief Neudigate presented last week and
recommended purchasing them now as there is funding in the current budget. Council Member Henley
advised the needs within public safety are important to her and supports Vice Mayor Wood's proposal to
improve staffing and compensation for police officers. Council Member Henley added the public safety
issues she would like to provide continual support for include establishing the real-time crime center while
Building 2 is under construction, re-defining/categorizing emergency 911 call staff as first responders,
juvenile court and mental health support for those incarcerated. Council Member Henley referenced the
21' Century Policing document, recognizing the six (6) pillars and requested the body consider the
recommendations as provided.
Council Member Moss advised he has reviewed the budget proposal and believes the economy will
outperform to allow for the adoption of the default lowered tax rate. Council Member Moss advised the
proposal identifies $5.9 Million for public safety, advising public safety is more than just the uniformed
officers and should be considered in a holistic spectrum and basing funding decisions on data that will
make a difference. Council Member Moss requested to have the list of recommendation before May 6`h.
April 13, 2021
52
ADJOURNMENT
Mayor Robert M. Dyer DECLARED the City Council Meeting ADJOURNED at 6:13 P.M.
Terri . e ius
Chief Deputy City Clerk
A da e C
City Clerk
April 13, 2021