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HomeMy WebLinkAboutJANUARY 11, 2022 WORKSHOP MINUTES �N1A'BEq-� Oc m o- LL.. zz CP' V r s��yd_ aZ°riJ 4„. O` OU -O' VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia January 11, 2022 Vice Mayor Rosemary Wilson called to order the CITY COUNCIL WORKSHOP in the City Council Chamber City Hall, on Tuesday, January 11, 2022, at 3:00 P.M Council Members Present: Linwood O. Branch, Barbara M. Henley, N. D. "Rocky" Holcomb, Louis R. Jones, John D. Moss, Aaron R. Rouse, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: Michael F. Berlucchi—Ill Mayor Robert M. Dyer—Ill Guy K. Tower— Vacation 2 CITY COUNCIL'S BRIEFINGS SOUTHSIDE NETWORK AUTHORITY PROJECT PARTICIPATION AGREEMENT 3:01 P.M. Vice Mayor Wilson welcomed Mike Lockaby, Legal Counsel and Steven DeBerry, Executive Director— Southside Network Authority. Mr. Lockaby expressed his appreciation to City Council for their continued support: Southside Network Authority Regional Connectivity Ring Project Update Virginia Beach City Council January 11, 2022 Here is the background of the Southside Network Authority(SNA): Southside Network Authority (SNA) • Created November 2019 • Five Virginia cities of Chesapeake, Norfolk, Portsmouth, Suffolk and Virginia Beach • Concurrent resolutions that adopted Articles of Incorporation pursuant to the Wireless Service Authorities Act, Chapter 54.1 of Title 15.2 of the Code of Virginia, 1950, as amended • SNA goal is to enable lower cost, faster service and enhanced broadband coverage via our Regional Connectivity Ring January 11, 2022 3 CITY COUNCIL'S BRIEFINGS SOUTHSIDE NETWORK AUTHORITY PROJECT PARTICIPATION AGREEMENT (Continued) This graphic provides a map of the Updated Regional Fiber Ring Southside Phase I: Updated Regional Fiber Ring Southside Phase I The Network Ring WILL ENABLE, NOT COMPETE with internal service providers. It will serve as the backbone of the 757s digital ecosystem. e ]6 S Here is the Timeline Comparison for Regional Connectivity Ring(RCR)Dual Path Strategies: Timeline Comparison for RCR Dual Path Strategies 1 • PCP Construction and Maintenance procurement(KB) ) Procurement Track Decision Financing procurement(Of Pi SAGA Bois end Operate Trod iiily • P3 lurnkeY TrPck 111 F a01it.Prrva .r�.M1i4`%-. January 11, 2022 4 CITY COUNCIL'S BRIEFINGS SOUTHSIDE NETWORK AUTHORITY PROJECT PARTICIPATION AGREEMENT (Continued) Dual Path Decision (Nov. 12 Meeting) Path 1: Path 2: Authority decides to work with Authority decides to enter into Cities to finance and award negotiations with proposer construction contract for the regarding operations, maintenance, and Ring. commercialization. Here is an overview of the Cost-Sharing and Project Participation Agreement: Cost-Sharing and Project Participation Agreement • Cost-sharing model approved by Board provides framework for moving forward financially • Develop Project Participation Agreement that implements the Cost- Sharing Model and establishes governance model • Financing—Initial Offering/Shares • Project Committee • Annual Budget—Revenue and Distribution • Strategic Plan&Formation of Partnerships • Outstanding Questions: • How fast can it happen? January 11, 2022 5 CITY COUNCIL'S BRIEFINGS SOUTHSIDE NETWORK AUTHORITY PROJECT PARTICIPATION AGREEMENT (Continued) Here are the Next Steps: Next Steps Approve Phase 11 Contact _., � Begin Detail Mtase w�ibCfPhaCOnStftiction NgvtfelionswithGTSin 1SWa[11:COlidt`uction ovetsiJlht'tioiiNkMeetirK :�:�:�:�:�::���CotitraeC`� � January Questions Vice Mayor Wilson expressed her appreciation to Mr.Lockaby and Mr. DeBerry for the presentation. January 11, 2022 7 CITY COUNCIL'S BRIEFINGS VBCPS REVERSION& REVENUE SHARING FORMULA RECONCILIATION (Continued) Here is the Reversion and Revenue Sharing Formula Spending Plan as Approved by the School Board on 11/23/2021: Reversion and Revenue Sharing Formula Spending Plan as Approved by the School Board on 11/23/2021 Expenditure Description Amount galena $5U3*J22 i Captal Improvement Program $ 3,500,000 1-017 Renovation and Replacement-Grounds 111(synthetic turf at Kempsville HS and Ocean Lakes 5 45 432,182 $ 9,506,640 $ 2,986,775 1-018 Renovations and Replacements-HVAC III $ 1,250,000 1-020 Renovation and Replacement-Various III(locker removal/renovation at First Colonial HS) $ 5,003,000 1-020 Renovation and Replacement-Various III(classroom furniture replacement at various $ 1,000,000 1-022 Elementary School Playground Equipment Replacement $ 1,100,000 1-026 Lynnhaven Middle School Expansion(Achievable Dream) $ 7,500,000 1-028 Bettie F.Wgliams/Bayside6th(Grades 4-6)Replacement $ 4,382,407 1-030 Replacement Payroll System • $ 7,713,000 1-031 School Bus and White Fleet Replacement 5 11,000,000 Appropriation to the School Reserve Special Revenue Fund for use St the FY 2022-23 CIP Access layer switches and points leRatel 5 1,221,000 $ 8,285,640 Startup costs for the lacrosse program $ 900,000 $ 7,385,640 Interactive whte6oard replacement $ 882,000 $ 6,503,640 Electronic perimeter access control doors $ 645,000 $ 5,858,640 Data center Flreseall upgrade $ 566,125 $ 5,292,515 Instructional technology learning packs and podcast recording bundles for classrooms $ 151,515 $ 5,141,000 Pressure wash building exteriors and courtyards $ 130,000 $ 5,011,000 Maintenance and repair protects and equipment•painting,carpentry equipment,cabinetry replacement,stage curtains $ 5,011,000 $ replacement,court wall replacement,tile floor replacement,carpet replacement locker replacement,and ADA lock replacement The next several slides provide an Overview of Elementary and Secondary School Emergency Relief (ESSER)Funds: Overview of Elementary and Secondary School Emergency Relief (ESSER) Funds • VBCPS has received emergency federal funding due to the COVID-19 Pandemic.These funds must be used for the prevention of,reduction of,or response to COVID-19 • • The Coronavirus Aid,Relief,and Economic Security Act(CARES Act or ESSER I)provided funding to address the impact of COVID-19 on elementary and secondary schools across the nation. ' • The Coronavirus Response and Relief Supplemental Appropriations P PP Act(CRRSA or ESSER II)provided funding to help school districts safely reopen schools and measure and effectively address , learning loss. t- !:: ,v, The American Rescue Plan(ARP or ESSER III)provided direct aid to F r help safely reopen and sustain the safe operation of schools and • a. address the impact of COVID-19 on schools.Twenty percent of at, funds must be used to address learning loss. January 11, 2022 8 CITY COUNCIL'S BRIEFINGS VBCPS REVERSION&REVENUE SHARING FORMULA RECONCILIATION (Continued) Allowable Uses of Funds • Generally,a division must consider the following factors r ; when determining if an activity is an allowable use of funds: • Is the use of funds intended to prevent,prepare for,or respond to the COVID-19 pandemic,including its impact on the social,emotional,mental health,and academic to— needs of students? • Does the use of funds fall under one of the authorized uses of ESSER funds? " • Is the use of funds permissible under the Uniform Administrative Requirements,Cost Principles,and Audit _ ��_ Requirements for Federal Awards(Uniform Guidance,2 CFR Part 200)? • Is the expenditure reasonable and necessary? VBCPS ESSER • $10,141,569.51 • 09/30/2022 Allocations and Fund • $36,709,197.65 Expirations • 09/30/2023 •$82,443,643.30 • 09/30/2024 January 11, 2022 9 CITY COUNCIL'S BRIEFINGS VBCPS REVERSION&REVENUE SHARING FORMULA RECONCILIATION (Continued) Examples of items included in the ESSER Applications Onlinesuburiptwo, Additional and resources to Interactive Contaclkss bottle refrigeration ungs and RY,,,pus Personal protective support remote whiteboards filling stations coolersro,gratrand Ac pm a”- equipment Ckaningsupplias learning go meal Equitableservices for Instructional Staff to suppott the C ourse enrollment Monthly rate plan tots,,al daily site ho1000 participating private specialistsand bautl substitutesConta[I ttaars Virtual Virginia fees for Virtual uhool coaches program Vngin astudents enal and suppliesPart-lime/temporary Sfi pends ter bus driver Recruitment and Upgraded technology Stipends far Extended instructional Air dev Vuraiei. muddied food r atam positions personnel le.g.,ESI, retention inter.. n, xes School Year earth numeranl Empkyer costs for Instructional materials utars summer Progra start paid leave for reasons Increase all teacher Assessment and andvppliec r subzcdpliom farfro r..i,r+J to covl0-tq sub pay$30/day benchmark software eeooks '....... ...... _ Iw GN IA SEc .. _ J Coronavirus State and Local Recovery Funds to Support HVAC Replacement and Improvement Projects • The 2021 Special Session II of the General Assembly appropriated$250,000,000 in American Rescue Plan Act Coronavirus State and Local Fiscal Recovery Funds(CSLFRF)to support qualifying ventilation replacement and improvement projects in public school facilities • School division allocations are based on FY 2022 projected March 31 average daily membership,with a minimum allocation of$200,000;VBCPS'allocation is$13,016,072 • A local match equal to 100 percent of the grant amount is required to receive funds; VBCPS is using CIP funds as the required local match • Award period March 3,2021 through December 31,2024;all funds must be fully expended and reimbursement requested by December 31,2026 • January 11, 2022 10 CITY COUNCIL'S BRIEFINGS VBCPS REVERSION&REVENUE SHARING FORMULA RECONCILIATION (Continued) Here is the Proposed Change: WHEREAS,the Administration recommends the following for the available funds in the amount of S54,938,822: • $11,000,000to be re-appropriated to the School Reserve Special Revenue fund to be set-aside for pr,sjects1-025 PrioressAnne Mqh Srhuul Replacer if millionland,j 1,2Wde fh5 Scfc'- lePjacement ISO milliond for use in the FY 2022/23 Capital Improvement Program • 534A31,182 to be re-appropriated to the MP fund: - Project 1-017 Renovation and Replacement Grounds Ill(synthetic turf at Kempsvite HS and Ocean Lakes HS)•53,500,000 - Project 1-018 Renovation and Replacement HVAC Ill•S2,986,775 Proposed Project 1-020 Renovation and Replacement Various III(locker removal/renovation at First Colonial HS and classroom/furniture replacement at various schools)-$5,2-2,0L11-•SA:250,000 Project 1-022 Elementary School Playground Equipment Replacement-51,000,000 - Project 1-026 Ly h MS Expansion(AchievableDream)•51,100,000 Change P ject 1-028 Bettie F.Will am/Bayside 6 (Grades4-6)Replacement-57,500,000 Project ,bdv;l ttpla_ SI'ty ✓'..: 1-030 Replacement Payroll System-54,382,407 - Project 1-031 School Bus and Fleet Replacement•$7,713,0001 • $900,000 to be re-appropriated to the Athletics fund 204(startup costs Mt lacrosse program) • 58,606,640 to be re•appmpriated to the School Operating fund 115 for: - Access layer switches and points-51,221,000 Interactive whiteboard replacements•5882,000 • Electronic perimeter access control doors-5645,000 • Data center firewall upgrade-5566,125 - Instructional supplies-$151,515 - Contracted services to pressure wash building exteriors and courtyards-5130,000 - Maintenance and repair projects and equipment•S5,011,000 ___ -----V I R G 11. Here is the City Council Adopted CIP: _ City Council Adopted CIP • • C4.p., �1 4p.°a.�_ ,elbl. 202,.02.20,,.2p„]02,207.201, ... w,.o.n.,a_ei.5skt ,125.000 24125,000 0.476ow 1A0o.000 ,Ao m 2150.000 2600.000 2.000600 6400,000 ,� •� P-r3 22.600000 2600.000 1,400.000 200.020 200.000 200000 200.00e 200000 000000 Pima Anna 1.06714. eles.eelm 7729e.75e 77236750 27205750 0 0 0 0 0 0 ,,.,.4rphxhrS ,-o, 164.4400400 162.650.000 ,e2.030.000 49.402.272 45.550002 30050000 92400.000 4.7e7.723 0 0 1410 45.000.000 45.000200 25000.000 5000.000 6000.000 6000.050 9.000.000 3.020A00 5.000A00 104•1100.tl ltpbc.menb- 1at 20 A2 2 .610 2° .62 0.5 t0 p.0I0,5t0 A00,Om tA00,000 taW.000 2.000A00 2.100A00 2200.Om w1 Wan me P.p.e.m.,,w XwC 71.721.6•t ]e.721ms 20671.641 7650.040 6600000 0200.000 10.002.000 10 09000 11.000.000.en...14�0`j ., tst bna4Ye-m•••0 50.000.000 50000000 11,560.000 5.100.040 5.500.000 0020600 6.600.000 7.250000 6000.000 44.4444 30201229 90901.22E 16401.223 2260.000 2AW.000 2.500.000 24150.000 9.201.0 9006000 140Rao •00911.•4416140•4011554 Ea 16750.600 10750.000 19.760.600 0 0 0 0 0 0 mon Iw141,4w,e tons 0110041401 154640.460K 2A04.797 2A64,797 1064237 260.000 250.000 250.000 260.000 250,000 250.000 • ln2 .11,.11..0In mv.tl 12750.000 12.750.000 ,2.>50A09 0 0 0 0 0 0 fal x 9np ,,� Npl ne .c.m.r4- e..,.r 1,400.000 t.000.M0 200A00 206000 20,040 200.000 200.000 200.000 200.000 �'.. 1a 46147.e4,01610n444 a '.. •I 0.000.m.,a ee.367.600 00607,500 0 0 2.000.000 4001.000 31.412277 21.026000 0675.225 1020 62.H.4ty,e.Mlmn4..4..ra w000 z0A7am o 1•674.2n January 11, 2022 11 CITY COUNCIL'S BRIEFINGS VBCPS REVERSION&REVENUE SHARING FORMULA RECONCILIATION (Continued) Here is the Revised CIP of Funding Summary: Revised CIP Funding Summary �:6w ._ ....... ]. ,,,.,. 2)roa1 a]1A]. m=.mn .orr. 26,5. a01_Sm0 :.�:. P><. .000400 as T.."c6.n4..0.000.-00. ium m s. o z025.0oo Iomemoa moo mono ammo m nmoo. 6ac moo m O .r...w.00001 1.1..00 161.630.040 102050.000 6,012171 34050030 2OAm..1.3 04 0 0 0 Im 11.0.0.4,.."ca..ar- �.mo0oo n asm mP 0u.. us000m 0o0P00 a5m,000 ]Sm.Om :smm0 2500000 a0m.0m 1nz 04 .Pa""rb"""• zlm0m M. z6alTsn m0ar.66 umrsw lemon wow memo 2a00.am nwowo 010.00..w. Mm1,)w N.mUw l,]W.>i6 0lOOm0 9m0.000 mom m0 10656Om I1100m0 1a0m0m tan Iw"",S.04-011.• .w- 60 mo 00 Ol....r-1r. Ss,momo m0,m0 laawmo s.5m.om sm0mo 6. r250.000 samara SmO,,m ,an - 0 720."14, •0.6*M■ 31.315. II M. IzrnnoO :..m.00o zammo 2056060 uooam 3.600ao0 .mO.Om 1•n @0"...S.wl.w.a0r ] y0 .000y0.a"." ISL nr nu.nr a.lu rn asoaCo mow rams ammo zm.ma am,m Ira. nu....d.rriw.... 0 0 W0006., iIA500m 10ao,mo f]450 Om 0 0 0 P 1. rwes.e«r.w 1.040030 ]emam .mom moon 200003 zmam am000 x00 COO am 000 0. 6 w .rwa 06 � w w.a 1J0'N.0610"006.Or e6le1 sm Nw)Sgq 1500.Om ,Sm Om OOOO.Om 2,.17.77] al ax.Om 12 615 aal n I-UI •^"w 13*6050'°1 Myl000's0'1 150,).O. p 04.1” 2000M 300000 0506000 05600m 1000000 10.674 rrr xeram ,n30 90406 Sp.Rn40M.. 41362.07 4302.007 4014207 0 0 0 0 0 101.1 I.6 W.41441 ,110110."M 1711000 7113.000 7330000 0 0 0 0 0 1436 1.I,001N 116],,...0,0..."1 1m6123 r..ne ra66.023 0 0 0 0 0 0 Questions • Vice Mayor Wilson expressed her appreciation to Ms. Pate for the presentation. *Council Member Moss requested to include related materials provided to City Council on January 7, 2022, attached hereto and made a part of the record. January 11, 2022 1/5/2022 , , "1111:0t---:- liffr-c___0,-- . ,: ?AIL i ill , 1: . i I i I 44 f� - j • -211411 i o f-•, I' ,�.-.4 ' \ - ` ► 0i,' 40 t Presentation to the City Council FY 2020/21 Reversion and Revenue January 11,2021 Sharing Formula Reconciliation VIRGINIA BEACH CITY PUBLIC SCHOOS 1 Breakdown of Reversion and Revenue Sharing Formula Funds $Amount FY 2020/21 Reversion School Operating Fund Reversion(excluding revenues over/under budget) 14,463,778 Federal Revenue Over Budget 4,743,225 State Revenue Under Budget -1,868,659 State Sales Tax Over Budget 7,911,039 Other Revenue Under Budget -653,917 Total Revenues Over Budget 10,131,688 School Operating Fund 115 Reversion 24,595,466 Athletics Fund Reversion 401,878 Green Run Collegiate Fund Reversion 711,334 Total FY 2020/21 Reversion Funds 25,708,678 Revenue Sharing Formula Reconciliation-Revenues Over Budget 29,230,144 Net FY 2020/21 Revenues Available for Re-appropriation 54,938,822 2 1 1/5/2022 Reversion and Revenue Sharing Formula Spending Plan as Approved by the School Board on 11/23/2021 Expenditure Description Amount Balance $54,938,822 Capital Improvement Program $ 3,500,000 1-017 Renovation and Replacement-Grounds III(synthetic turf at Kempsville HS and Ocean Lakes $45,432,182 $ 9,506,640 $ 2,986,775 1-018 Renovations and Replacements-HVAC III $ 1,250,000 1-020 Renovation and Replacement-Various III(locker removal/renovation at First Colonial HS) $ 5,000,000 1-020 Renovation and Replacement-Various III(classroom furniture replacement at various ) $ 1,000,000 1-022 Elementary School Playground Equipment Replacement I $ 1,100,000 1-026 Lynnhaven Middle School Expansion(Achievable Dream) 1 $ 7,500,000 1-028 Bettie F.Williams/Bayside 6th(Grades 4-6)Replacement $ 4,382,407 1-030 Replacement Payroll System $ 7,713,000 1-031 School Bus and White Fleet Replacement $ 11,000,000 Appropriation to the School Reserve Special Revenue Fund for use in the Fy 2022-23 CI P Access layer switches and points(eRate) $ 1,221,000 $ 8,285,640 Startup costs for the lacrosse program $ 900,000 $ 7,385,640 Interactive wh0eboard replacement $ 882,000 $ 6,503,640 Electronic perimeter access control doors $ 645,000 $ 5,858,640 Data center firewall upgrade $ 566,125 $ 5,292,515 Instructional technology learning packs and podcast recording bundles for classrooms $ 151,515 $ 5,141,000 Pressure wash building exteriors and courtyards $ 130,000 $ 5,011,000 Maintenance and repair projects and equipment-painting,carpentry equipment,cabinetry replacement,stage curtains $ 5,011,000 $ - replacement,court wall replacement,tile floor replacement,carpet replacement,locker replacement,and ADA lock replacement 3 Overview of Elementary and Secondary School Emergency Relief ( ESSER) Funds • VBCPS has received emergency federal funding due to the COVID-19 Pandemic.These funds must be used for the prevention of,reduction of,or response to COVID-19 • The Coronavirus Aid,Relief,and Economic Security Act(CARES Act i •• II ... AI or ESSER I)provided funding to address the impact of COVID-19 on elementary and secondary schools across the nation. 'i• at • The Coronavirus Response and Relief Supplemental Appropriations f Act(CRRSA or ESSER(I)provided funding to help school districts • safely reopen schools and measure and effectively address learning loss. w1".• • - ' .... IL , • The American Rescue Plan(ARP or ESSER III)provided direct aid to •�; help safely reopen and sustain the safe operation of schools and .„,„ address the impact of COVID-19 on schools.Twenty percent of funds must be used to address learning loss. 4 2 1/5/2022 Allowable Uses of Funds • Generally,a division must consider the following factors when determining if an activity is an allowable use of funds: • Is the use of funds intended to prevent,prepare for,or respond to the COVID-19 pandemic,including its impact on the social,emotional, mental health,and academic — E needs of students? • Does the use of funds fall under one of the authorized uses of ESSER funds? • Is the use of funds permissible under the Uniform , Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards(Uniform Guidance,2 CFR Part 200)? • Is the expenditure reasonable and necessary? Io 5 VBCPS ESSER • $10,141,569.51 L • 09/30/2022 Allocations and Fund �- CRRSA Act ESSER II — } • $36,709,197.65 ! Expirations • 09/30/2023 1 • $82,443,643.30 • 09/30/2024 6 3 1/5/2022 Examples of items included in the ESSER Applications Online subscriptions Additional and resources to Interactive Contactless bottle- refrigeration units and Various HVAC Personal protective projects support remote whiteboards filling stations coolers for grab-and- equipment Cleaning supplies learning go meals Equitable services for Instructional Staff to support the Course enrollment Monthly rate plan for Additional daily site - par[icipatingprivate specialists and Contact tracers Virtual Virginia fees for Virtual hotspots schools coaches based substitutes program Virginia students Materials and supplies Part-time/temporary Stipends for bus driver Recruitment and Upgraded technology Stipends for Extended instructional ruiters retention incentives Art Purifiers for modified food devices School Year positions personnel(e.g.,ESL, services operations early numeracy) Employer costs for Instructional materials Tutors Summer Increase all teacher Assessment and Subscriptions for program staff paid leave for reasons sub pay$30/day benchmark software eBooks and supplies for related to COVID-19 students ---------- - - ----- - VIRGINIA PEACH C I T \ `, U P I , C O 7 Coronavirus State and Local Recovery Funds to Support HVAC Replacement and Improvement Projects • The 2021 Special Session II of the General Assembly appropriated$250,000,000 in American Rescue Plan Act Coronavirus State and Local Fiscal Recovery Funds(CSLFRF)to support qualifying ventilation replacement and improvement projects in public school facilities • School division allocations are based on FY 2022 projected March 31 average daily membership,with a minimum allocation of$200,000;VBCPS' allocation is$13,016,072 • A local match equal to 100 percent of the grant amount is required to receive funds; VBCPS is using CIP funds as the required local match • Award period March 3, 2021 through December 31, 2024;all funds must be fully expended and reimbursement requested by December 31, 2026 8 4 1/5/2022 WHEREAS,the Administration recommends the following for the available funds in the amount of $54,938,822: • $11,000,000 to be re-appropriated to the School Reserve Special Revenue fund to be set-aside for projects 1-015 Princess Anne High School Replacements m1lti201 a and 1 029 Bays-ale High School Replacement 153 million)for use in the FY 2022/23 Capital Improvement Program • $34,432,182 to be re-appropriated to the CIP fund: - Project 1-017 Renovation and Replacement Grounds Ill(synthetic turf at Kempsville HS and Ocean Lakes HS)-$3,500,000 - Project 1-018 Renovation and Replacement HVAC III-$2,986,775 Pro p o (\� e d - Project 1-020 Renovation and Replacement Various III(locker removal/renovation at First Colonial HS and classroom/furniture replacement at various schools)-$4,250,000 56,-264000 Project 1-022 Elementary School Playground Equipment Replacement-$1,000,000 g - Project 1-026 Lynnhaven MS Expansion(Achievable Dream)-$1,100,000 li C h a n e - Project 1-028 Bettie F.Williams/Bayside 6e,(Grades 4-6)Replacement-$7,500,000 - Project 1-029 Bayside High School Replacement-52,000,000 Project 1-030 Replacement Payroll System-54,382,407 - Project 1-031 School Bus and Fleet Replacement-57,713,0001 • 5900,000 to be re-appropriated to the Athletics fund 204(startup costs for lacrosse program) • $8,606,640 to be re-appropriated to the School Operating fund 115 for: - Access layer switches and points-51,221,000 - Interactive whiteboard replacements-5882,000 - Electronic perimeter access control doors-$645,000 - Data center firewall upgrade-$566,125 - Instructional supplies-$151,515 - Contracted services to pressure wash building exteriors and courtyards-$130,000 - Maintenance and repair projects and equipment-$5,011,000 ---- V I R G I N I A BEACH CITY PUBLIC SCHOOL 9 City Council Adopted CIP.• Tatal Protect Six Year Appropriations Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 OP a Protect Category Cost Appropnations to Date 2021-2022 2022.2023 2023-2024 2024-2025 2025.2026 2026.2027 j 1401 Renovations and Replacements- Energy ManagenrennSustalnadlky 24.125000 24.125000 9475,000 1800,000 1900000 2,150.000 2.500000 2,900.000 3400000 1-002 Tennis Court Renovations-Phase a 2.600000 2,600.000 1,400.000 200000 200.000 200.000 200,000 203000 200.000 14x17 Princess Mn,MMdk School Replacement 77238759 77,238759 77238.759 0 0 0 0 0 0 • 1-018 Princess Anne ugh School Replacement 162650,000 162650,000 43.462,277 45550,000 36,050000 32,800,000 4787,723 0 0 1-016 Energy Performance Contracts- PhaseII 45000000 45.000000 25,000,000 5000,000 3000000 3000.000 3.000000 3,000,000 3.000.000 1-01t Renovations and Replacements- Grounds-Plisse IN 20,679,510 20.679,510 9.079,510 1600000 1,8001200 1900.000 2.000,000 2,100,000 2200000 1-018 Renovations and Replacements- HVAC-Phase II 78,721,541 78,721541 20.371,541 7,850.000 8,500,000 9.20,00 10,000,000 10,900,000 119000110 1-019 Renovations and Replacements- 8e100009-Phase III 50,000,000 50,003,000 11,550,000 5.100,000 5,500,000 6,000000 6,600,000 7,250,000 8000000 1-020 RenooationsandReplacements- Vanous-Phase sl 30,391223 30,391223 13,491,223 2.250,000 2400,000 2600.000 2,850000 3,200.000 3,600.000 1.021 Plaza Mnex/Lasy In Road Office AddUCe 13750.000 13.750.000 13750.000 0 0 0 0 0 0 1-022 Semen-.ry Schoel Playground Equipment Replacement 2,584,737 2.584.737 1,084737 250000 250000 250,003 250,000 250000 250,000 1-026 Achkvade Cream at Lynnhaten Mldtlk Sclool 12.750000 12,750,000 12.750,000 0 0 0 0 0 0 -027 Renovations and Replacements• Sane School Improvements 1403,000 1400000 200.000 200000 200,000 200,000 200.000 200,000 200000 B.P W illiamsiBayside 8th(Grades 4- 1-028 6)Replacement 68387,500 68387500 0 0 20000e0 4000.000 31412277 21300.000 9.675.223 1-029 eayslde ltlgh School Replacement 197.700,000 29 374.777 0 0 0 0 0 10.000000 19,374,777 10 5 9 ZT suoilsanO II J H D V 3 a - . 1 9 r1 I A a a .S'-3:: £00900L EIL'9BYe 889•998•99889 809199,9991111801. 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II...Ltd 910'I -.ix0u03 uuouu0l/9d A01e03 O 0 0 CZL'LBL'01 000'0099Z 000'05095 0 009969 000.059'Z9t 000'059'29, weu.xl0 9 "Cr'1004>5 U0M emu...pimp 000 500 000900 000'00Z 000000 000000 000000 000'0091 000'1290 000 S092 499e14-6009•4000 00o)94001 200-1 000.0001 000009't 000'0062 000'009'2 00006e2 0000061 000'92211 000'921'92 000'921'92 A11091.919.6 91199.0e9t91 4..3 100-1 xld-nuett1ea pue suol.nOuea a/W//9/ //0/,/fW WIll WOE S/01 IL0e Ie0e C1.e reel//01 OlafI CI eu,rl0Cd0/dd9 I.) A/WJle 11,Y041 .)NI 9/ta) S.aA I..A C..A L..A 1.aA euo.eud0tld9 .aA VK 1.10/.11.101 i Asiewwns pasinaH ZZOZ/S/Z •4\74,„, ��Z VIRGINIA BEACH CITY PUBLIC SCHOOLS CHARTING THE COURSE OVERVIEW OF FEDERAL PANDEMIC RELIEF ESSER FUNDING VBCPS has received emergency federal funding due to the COVID-19 Pandemic. These funds must be used for the prevention of, reduction of, or response to COVID-19. • The Coronavirus Aid, Relief, and Economic Security Act(CARES Act or ESSER I) provided funding to address the impact of COVID-19 on elementary and secondary schools across the nation. • The Coronavirus Response and Relief Supplemental Appropriations Act (CRRSA or ESSER II) provided funding to help school districts safely reopen schools and measure and effectively address learning loss. • The American Rescue Plan (ARP or ESSER III) provided direct aid to help safely reopen and sustain the safe operation of schools and address the impact of COVID-19 on schools. Twenty percent of funds must be used to address learning loss. ALLOWABILITY OF COSTS Generally a division must consider the following factors when determining if an activity is an allowable use of funds: • Is the use of funds intended to prevent, prepare for, or respond to the COVID-19 pandemic, including its impact on the social, emotional, mental health, and academic needs of students? • Does the use of funds fall under one of the authorized uses of ESSER funds? • Is the use of funds permissible under the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance, 2 CFR Part 200)? • Is the expenditure reasonable and necessary? Additionally, all expenditures must correspond with the grant budget outlined in the approved application. Any changes to a grant's approved budget and/or application requires prior approval from the awarding agency and may impact whether costs are considered allowable under the specific Federal program. FUNDING BY GRANT PROGRAM CARES Act CRRSA Act ARP Act ESSER I ESSER II ESSER III Award $10,141,569.51 $36,709,197.65 $82,502,193.98 Amount updated 11/5/2021 Distribution 90%flowing to local education 90%flowing to local education 90%flowing to local education Method agencies based on the Title I agencies based on the Title I , agencies based on the Title I formula and 10% reserved for formula and 10% reserved for formula and 10% reserved for state-level activities state-level activities state-level activities Expiration 9/30/2022 9/30/2023 9/30/2024 Information provided in advance of VBCPS'briefing to the City Council on January 11, 2022 Page 1 CARES ACT APPROVED AMENDMENT (ESSER I) OBJECT CODE 1000 - PERSONNEL SERVICES VBCPS will staff part-time(PT)/temporary support positions to assist with the Section 504 process, support socio- emotional programs and student transitions. Funds will support stipends for teachers simultaneously instructing virtually&face-to-face and pay additional class allowances (stipends/allowances prorated based on $5,600 per term; $1,400 rate for quarter-term allowances); additional teacher FTEs to accommodate modified schedules; compensate instructional/support staff for hours worked in extended learning programs(e.g. summer school, extended SY, tutoring, etc.)and activities to address the unique needs of at-risk students; and off-contract hours worked by school counseling program staff. Supported non-instructional COVID-related staffing costs include but are not limited to PT/temporary COVID-19 Health Assessment Team staff to conduct health and safety audits division-wide; additional custodial FTEs and substitutes; overtime/additional hours pay related to local response efforts(bus drivers, custodians, nurses performing contact tracing, etc.); supplemental nurse hours to support community vaccination program as part of coordinated intra-agency response efforts. Personnel costs associated with administering CARES and CRRSA Act grants and equitable services are included. Funds may support equitable services for participating private schools in response to COVID-19 through VBCPS-employed tutors. Item Description Category 111s Total Cost Equitable Services 5,000.00 Equitable Services Administration Additional instructional personnel(e.g.student support services) 8.At-risk student groups 49,271.00 Extended learning program staff and additional class allowances 15.Extended learning time 1,000,000.00 Non-instructional personnel wages(operations,maintenance,nurses,etc.) 9.Prep and Response 10 264,509.40 Employer costs for paid leave for specified reasons related to COVID-19 16.Other 0.00 Support staff to manage CARES/CRRSA Act administrative activities 16.Other 50,625.00 Counseling program staff(additional hours off-contract) 7.School leader resources 0.00 Additional instructional personnel to accommodate modified schedules 7.School leader resources 7 393,604.09 Teacher stipends and additional class allowaces to accommodate schedules 7.School leader resources 1,000,000.00 COVID-19 Health Assessment Team-PT/Temporary Leads and 9.Prep and Response 100,000.00 Hourly wages for school nurses to support community vaccination efforts 6.Intra-agency coordination 100,000.00 Total for Object Code: 17.0 2,963,009.49 OBJECT CODE 2000 - EMPLOYEE BENEFITS Item Description Category Total Cost Equitable Services 382.50 Equitable Services Administration Additional instructional personnel(e.g.student support services) 8.At-risk student groups 3,769.23 Extended learning program staff and additional class allowances 15.Extended learning time 76,500.00 Non-instructional personnel wages(operations,maintenance,nurses,etc.) 9.Prep and Response 58,161.07 Employer costs for paid leave for specified reasons related to COVID-19 16.Other 0.00 Support staff to manage CARES Act administrative activities 16.Other 3,872.81 Counseling program staff(additional hours off-contract) 7.School leader resources 0.00 Additional instructional personnel to accommodate modified schedules 7.School leader resources 129,878.28 Teacher stipends and additional class allowances to accommodate schedules 7.School leader resources 76,500.00 COVID-19 Health Assessment Team-PT/Temporary Leads and Assessors 9.Prep and Response 7,650.00 Hourly wages for school nurses to support community vaccination efforts 6.Intra-agency coordination 7,650.00 Total for Object Code: 364,363.89 Information provided in advance of VBCPS'briefing to the City Council on January 11,2022 Page 2 OBJECT CODE 3000 - PURCHASED SERVICES/CONTRACTUAL SERVICES One of the division's objectives is to mitigate the potential risks of a building's Heating Ventilation and Air Conditioning (HVAC) system being exposed to COVID-19 and other pathogens. Reducing the risk of exposure to COVID-19 by cleaning and disinfection has been shown to slow the spread of the virus. VBCPS will secure contracted services for the treatment of coils within the HVAC systems at schools and other facilities and to support maintenance services necessary to maintain optimum air quality. Roof leaks at 1 school are contributing to building-wide moisture issues. Funds will be used to coat the existing roof structures with a sealant to mitigate leaks and improve air quality to reduce prolonged exposure to airborne pathogens. Casework replacements at 2 schools are planned to repair water damage to improve environmental conditions in instructional areas. Funds will support installation and contracted services costs associated with the capital projects outlined in object code 8000. Installation and contracted services costs associated with replacement of aging interactive white boards with state-of-the-art interactive panels designed with enhanced virtual instruction capabilities, as well as projectors and other audio-visual equipment necessary to support remote learning and socially distanced instruction will also be supported. Funds will also be used to purchase Zoom video conferencing licenses for students and teachers. This enhanced connectivity will allow staff to leverage technology to focus on recovery and deeper learning for students and instructional coaching and professional growth for teachers.Additional technological resources, licenses, subscriptions and services will be procured to support virtual instruction, provide enhanced learning resources and maintain adequate technological capacity to support both the virtual learning and remote work environments. This includes online assessments to support the gifted identification process and other similar alternative assessment instruments to support instructional programming while meeting social distancing requirements. Funds will also be used to cover the costs of licenses and professional installation associated with adding Wi-Fi access points in outdoor areas at schools, providing flexibility to engage in instructional and other activities outdoors where appropriate social distancing can be maintained. CARES funding will support preparatory federal card printing and preparation costs incurred prior to when the Impact Aid Coronavirus Relief Act was signed into law. Printing costs for signage and materials to support alternative food services models will also be supported. Funds will be used to provide equitable services for participating private schools in response to COVID-1 9. Item Description Category Total Cost Equitable Services 67,350.00 Equitable Services Administration Contracted services for HVAC system cleaning,disinfection,and maintenance 9.Prep and Response 30,000.00 Zoom video conferencing licenses to support remote learning 13.Technology 0.00 Licenses and professional installation for additional Wi-Fi access points 13.Technology 0.00 Access to online CoGAT for alternative gifted assessments 12.Coordination for long term closure 80,000.00 Online subscriptions and resources to support remote learning 13.Technology 100,000.00 Technology services to support remote work for employees 12.Coordination for longterm closure 50,000.00 Printing costs for Federal Impact Aid Card mailings 16.Other 0.00 Online resources to support student achievement and PD for staff 1.ESEA 40,000.00 Signage and printed materials to support alternative food services models 9.Prep and Response 0.00 Purchased serviees and installation of Interactive panels,audio-visual technology, 13.Technology 268,893.00 Contracted services for roof coating at Bay side ES 16.Other 122,435.00 Casework replacement/repair-Indian Lakes ES,Landstown HS,White Oaks ES 16.Other 91,889.00 Installation and purchased services costs for HVAC projects 16.Other 522,478.10 Total for Object Code:I 1,373,045.101 Information provided in advance of VBCPS'briefing to the City Council on January 11,2022 Page 3 OBJECT CODE 5000 - OTHER CHARGES VBCPS will pay indirect costs calculated at the current restricted rate; the FY21 rate for VBCPS is 2.5%. The division will use grant funds to pay monthly rate plan fees for hotspots to provide connectivity for students with no internet access. CARES funding will support postage costs related to mailing federal Impact Aid cards to families while schools were closed and prior to the Impact Aid Coronavirus Relief Act being signed into law. Additionally, costs associated with implementation of Ring Central Call Centers to enhance division phone system capacity will also be supported. This resource ensures adequate telecommunications capacity to enable attendants to handle a large volume of calls and configure multiple tiers of support to for students, families, and staff. Funds will be used to provide equitable services for participating private schools in response to COVID-19. Item Description Category Total Cost Equitable Services 22,776.33 Equitable Services Administration Indirect Cost @ 2.5% 16.Other 159,972.72 Monthly rate plan for hotspots to provide Internet access to students 13.Technology 10,000.00 Postage cost for Impact Aid mailings 16.Other 0.00 Ring Call Center 16.Other 200,000.00 Total for Object Code: 392,749.05 OBJECT CODE 6000 - MATERIALS AND SUPPLIES VBCPS will purchase technology devices and supplies to maintain a 1:1 student-device ratio, support virtual learning and ensure availability of adaptive/assistive technology for special needs students; provide upgraded laptops, devices and related supplies for teachers to maximize virtual instructional capacities; upgraded equipment for non-instructional school-based staff to support ongoing COVID-19 response and recovery effort and for non-instructional staff working remotely; and continue replacing aging interactive white boards with state- of-the-art interactive panels designed with enhanced virtual instruction capabilities, as well as projectors and other audio-visual equipment necessary to support remote learning and socially-distanced instruction. Funds will support equipment costs associated with adding Wi-Fi access points in outdoor areas. In support of the division's health mitigation strategies, VBCPS will purchase medical supplies for school clinics and provide PPE and hand sanitizer to all students, staff and visitors as appropriate. VBCPS will purchase and distribute additional instructional materials and supply kits for students to minimize shared contact; provide specialized PPE for music classes and supplies necessary to mitigate risk exposure for student athletes; instructional resources for remediation efforts to combat COVID-19 learning loss and well as materials and resources to support extended learning programs. VBCPS will use grant funds to purchase disinfectant and other supplies to sanitize buses, schools and facilities as recommended by the Centers for Disease Control and Prevention; install protective partitions in school buildings and facilities; purchase signage to communicate changes to protocols and procedures and the importance of maintaining safe behavioral practices; additional bottle filling stations to reduce contact surfaces; purchase materials to support the COVID-19 Health Assessment Team. To continue providing meals to students during school closures, summer session, and to support families during virtual learning, funds will support costs associated with alternative food services delivery models and mitigating risk exposure for staff. This includes the acquisition of additional refrigerators and coolers to support grab-and-go meal delivery services. Also funded are materials and supplies necessary for approved HVAC projects in object code 8000, roofing and related maintenance projects. Roof leaks at one school is contributing to building-wide moisture issues. Funds will be used to coat the existing roof structures with a sealant to mitigate leaks and improve air quality to reduce prolonged exposure to airborne pathogens. Casework replacements at 2 schools are planned to repair water damage to improve environmental conditions in instructional areas. Funds will be used to provide equitable services for participating private schools in response to COVID-19. Information provided in advance of VBCPS'briefing to the City Council on January 11, 2022 Page 4 Item Description Category Quantity Total Cost Equitable Services 275,320.60 Equitable Services Administration Student technology devices,accessories,peripherals,and supplies 13.Technology 30,000.00 Upgraded laptops for teachers(adequate for virtual learning) 13.Technology 40,000.00 Interactive panels with enhanced virtual instruction capabilities 13.Technology 1,393,702.00 Instructional supply kits for students and specialized PPE 9.Prep and Response 150,000.00 Additional Wi-Fi access points for outdoor areas 13.Technology 0.00 Personal Protective Equipment(PPE)and hand sanitizer 11.Sanitization-Supplies 150,000.00 Supplies to clean and sanitize buses,schools and facilities 11.Sanitization-Supplies 100,000.00 Protective partitions in strategic locations in facilities 9.Prep and Response 15,000.00 Signagp to communicate COVID-19 protocols 9.Prep and Response 45,000.00 Medical supplies for school clinics 9.Prep and Response 6,697.79 Materials to support alternative meal delivery/food services 9.Prep and Response 20,000.00 Materials and supplies for school athletics programs 9.Prep and Response 0.00 Technology and supplies for COVID Health Assessment Team 9.Prep and Response 18,000.00 Technology and supplies to support staff telecommuting 16.Other 5,000.00 Materials to support remediation efforts and combat learning loss 1.ESEA 100,000.00 Additional refrigeration units and coolers for gab-and-go meals 9.Prep and Response 35,000.00 Instructional resources,supply kits,technology for Special Ed. 8.At-risk student groups 57,000.00 Upgraded devices and peripherals for non-instructional staff 13.Technology 469,800.00 Materials and supplies for HVAC,roof,and other repair projects 16.Other 831,888.20 Contactless bottle-filling stations 16.Other 150,000.00 Materials and supplies to support extended learning programs 15.Extended learning time 74,247.24 Total for Object Coder 3,966,655.831 OBJECT CODE 8000 - CAPITAL OUTLAY One of the division's objectives is to mitigate the potential risks of a building's HVAC system being exposed to COVID-19 and other pathogens. VBCPS will use CARES Act funds to support HVAC upgrade and maintenance projects to improve indoor air quality to ensure levels meet or exceed ASHRAE Standard 62.1,Ventilation for Acceptable Indoor Air Quality. Review/inspection of ventilation operations prior to and during building closures for identified sites with inoperable, malfunctioning, or obsolete equipment(make-up air units(MUAU), roof top units (RTUs), etc.)that reduce operational efficiencies and compromise environmental conditions. Upgrade and replacement projects are necessary to maintain proper system operation to effectively control indoor space temperature and humidity to minimize exposure to environmental health hazards for students, visitors and staff. Immediate project work planned for Kempsville ES, Bayside HS, Indian Lakes ES, and the Plaza Annex with additional sites/work determined based on need. Plaza Annex is housed in a former elementary school and contains administrative offices serving both schools and city staff and a variety of support services for student and family needs. Custodians use microfiber cloths that require more frequent washing due to enhanced COVID-19 cleaning protocols. School custodial staff experience difficulties having cleaning materials laundered and ready for daily use due to the age and operational status of existing washer/dryer units. Funds will be used to purchase replacement units for identified schools. Item Description Category Quantity Cost Per Item Total Cost HVAC upgrade and maintenance projects to 16.Other 71,099.60 improve air quality at Kempsville ES Replacement washers and dryers at 7 schools 11.Sanitization-Supplies 7 sets 102,169.20 HVAC projects at Bay side HS 16.Other 346,500.00 HVAC projects at Indian Lakes ES 16.Other 243,527.35 HVAC projects at Plaza Annex 16.Other 318,450.00 Total for Object Code: 1,081,746.15 Information provided in advance of VBCPS'briefing to the City Council on January 11,2022 Page 5 CRRSA ACT APPROVED AMENDMENT (ESSER II) OBJECT CODE 1000 - PERSONNEL SERVICES Funds will be used to support instructional, administrative, and operations staff that are needed because of COVID-19. VBCPS will staff part-time/temporary support positions to assist with the Section 504 process, support socio-emotional programs, and student transitions. Instructional positions include teachers and subs to accommodate modified instructional schedules; additional instructional specialists/coaches to support math skills recovery and provide instructional coaching to support the long-term recovery of unfinished learning and learning loss arising from COVID-19 school closures; tutoring hours for before and after-school programs to provide academic support for the same purpose; temporary employment agreements (TEA)for additional site-assigned daily subs at all VBCPS schools and centers to ensure adequate instructional coverage and support ongoing COVID-19 classroom health/safety mitigation efforts (approx. 190 days at$99/day). Expanded summer programming and offerings will support remediation efforts and recovery of unfinished learning arising from COVID-19 school closures and modified learning schedules to include summer school and boost programs; tutoring; Career&Technical Education programs; foreign language immersion boot camps; performing arts camps; and bridge programs to support student transitions between grade levels are they transition out of the current COVID learning environment. Personnel expenses may include instructional staff, clerical support, counselors, food services staff, site coordinators, security assistants, workshop/curriculum development pay, stipends, and administrative support, among others. Bus driver wages for summer and extended learning programs are also included. Non-instructional COVID-related staffing costs include but are not limited to TEAs for COVID-19 Health Assessment Team staff to conduct health and safety audits at schools and facilities division- wide; additional custodial FTEs and substitutes to accommodate enhanced cleaning and sanitization protocols; supplemental nurse hours for contact tracing, vaccination clinics, testing, and to promote overall student wellness; clerical support and webmasters to provide timely COVID-19 communication with students, families, and caregivers through emails and the COVID-19 dashboard; and support staff(e.g. custodians, security assistants) to support vaccination efforts. Funding will also be utilized for FTE and TEA positions to support face-to-face and virtual learning students during the 2021-22 and 2022-23 school years through the continuation and expansion of the Virtual Learning Center (VLC)/Virtual VirginiaNirtual VB. This initiative will support schools, students, and families as the division transitions back to face-to-face instruction while also providing continuity of services and alternative instructional delivery models in the wake of the COVID-19 pandemic. Expansion of the VLCNirtual VirginiaNirtual VB will provide an additional mechanism to support the recovery of learning loss and unfinished learning for students who thrive in a virtual learning environment. Funding will also target the impacts of COVID- 19 on recruitment and retention. VBCPS had significantly more retirements and resignations during the pandemic than would have experienced during a normal year. A recruitment and retention incentive, not exceeding $2,500, will be provided for hard-to-staff positions. Teachers, bus drivers and assistants, cafeteria assistants, bakers/cooks and managers in training, custodians, security personnel and instructional teacher assistants—all in allocated, benefited positions will receive$2,500 to be distributed in 12 equal payments, beginning with the Jan. 15, 2022 paycheck and continuing through June 30, 2022. This incentive will be prorated to encourage recruitment and retention. The difficulty experienced in recruiting and staffing already hard-to-fill positions for instructional and classified vacancies has further increased. To assist with teacher recruitment and retention, 3.0 FTE Teacher Support and Retainment Liaison positions will be funded to recruit new teachers and serve as coaches/mentors for first through third-year teachers to encourage retention. To assist with recruiting and hiring bus drivers needed to support the return to face-to-face instruction, VBCPS will offer a $750 referral stipend to employees that refer bus driver candidates who successfully gain employment. Employees will receive the first half of the stipend when the referred applicant completes all bus driver training and earns the CDL. The second half of the stipend will be paid out when the referred applicant has completed 90 days of employment beyond the completion of training. To support required summer programming, funds will be used to provide retention stipends to instructional staff facilitating Extended School Year(ESY) special education programs. These incentives are necessary to ensure VBCPS can attract qualified candidates to operate this mandated program. All stipends will be paid after the program using the following rate structure: $1,500 for teachers and therapists; $1,060 for tutors; $864 for interpreters, $600.00 for teacher assistants. Information provided in advance of VBCPS'briefing to the City Council on January 11, 2022 Page 6 Item Description Category FTEs Total Cost Additional instructional personnel(e.g student support services) 4.Special Populations 0.00 0.00 Instructional personnel and subs to accommodate modified schedules 6.Other 7.00 0.00 Inst.specialists,coaches to support COVID-19 learning loss recovery 6.Other 9.00 569,966.94 Tutors(approximately 15,203 hours at$30.52/hr) 1.Extended School Programs 0.00 0.00 Daily site-based subtitutes for all schools and centers 6.Other 0.00 1,000,000.00 Summer program staff to support COVID-19 learning recovery 1.Extended School Programs 0.00 0.00 Bus driver wages for extended learning programs 1.Extended School Programs 0.00 0.00 COVID-19 Health Assessment Team TEAs 6.Other 0.00 377,331.90 Custodial FTEs and substitutes 3.Sanitization 10.00 0.00 Hourly pay for contact tracers(e.g nurses,support staff,webmaster) 6.Other 0.00 650,000.00 Coordinator and Project Support for the duration of the funding period 6.Other 1.00 0.00 Analyst and principal accountant for duration of funding period to aid 6.Other 2.00 0.00 in the adminsitrative of Coronavirus relief funding Full-time and part-time staff to support the VLCNirtual VirginiaNirtual 6.Other 11.00 891,190.26 Teacher Support and Retainment Liaison 6.Other 3.00 210,552.00 Teacher stipends to assist with recruitment and retention of Extended 6.Other 0.00 303,132.00 School Year(ESY)positions Stipends for bus driver recruiters 6.Other 0.00 85,000.00 Retention incentive for the critical shortage areas that make a lower hourly 6.Other 0.00 6,853,667.50 rate(e.g bus drivers,cafeteria workers,custodians and teacher assistants) Retention incentive for teachers 6.Other 0.00 11,792,375.00 Staffmg for vaccination clinics 6.Other 0.00 160,860.21 Total for Object Code: 43.001 22.894,075.81 OBJECT CODE 2000 - EMPLOYEE BENEFITS Item Description Category Total Cost Additional instructional personnel(e.g student support services) 4.Special Populations 0.00 Instructional personnel and subs to accommodate modified schedules 6.Other 0.00 Inst.specialists,coaches to support COVID-19 learning loss recovery 6.Other 228,321.23 Tutors 1.Extended School Programs 0.00 Daily site-based subtitutes for all schools and centers 6.Other 370,000.00 Summer program staff to support COVID-19 learning recovery 1.Extended School Programs 0.00 Bus driver wages for extended learning programs 1.Extended School Programs 0.00 COVID-19 Health Assessment Team TEAs 6.Other 28,865.89 Custodial FTEs and substitutes 3.Sanitization 0.00 Hourly pay for contact traces(e.g nurses,support staff,webmaster) 6.Other 49,725.00 Coordinator and Project Support for the duration of the funding period 6.Other 0.00 Information provided in advance of VBCPS'briefing to the City Council on January 11,2022 Page 7 Item Description Category Total Cost Analyst and principal accountant for duration of funding period 6.Other 0.00 in the administrative of Coronavirus relief funding Full-time and part-time staff to support the VLCNirtual VirginiaNirtual VB 6.Other 289,283.97 Teacher Support and Retainment Liason 6.Other 82,111.05 Teacher stipends to assist with recruitment and retention of Extended School Year 6.Other 23,174.56 (ESY)positions Stipends for bus driver recruiters 6.Other 6,502.50 Retention incentive for the critical shortage areas that make a lower hourly 6.Other 524,305.56 rate(e.g bus drivers,cafeteria workers,custodians and teacher assistants) Retention incentive for teachers 6.Other 902,116.69 Staffing for vaccination clinics 6.Other 12,305.81 Total for Object Coder 2,516,712.26 OBJECT CODE 3000 - PURCHASED SERVICES/CONTRACTUAL SERVICES To help mitigate the potential risks of a building's HVAC system being exposed to COVID-19 and other pathogens. VBCPS will secure contracted services for enhanced inspections of ventilation operations to verify systems are improving indoor air quality as intended; treatment of HVAC system coils to maintain optimum air quality;work for ongoing humidity issues at identified sites will support improved air quality. Roof leaks at one school are contributing to building-wide moisture issues. Funds will be used to coat the existing roof structures with a sealant to mitigate leaks and improve air quality to reduce prolonged exposure to airborne pathogens. Casework replacements are planned to repair water damage to improve environmental conditions in instructional areas. Funds will support installation and contracted services costs associated with the capital projects outlined in object code 8000. Funds will be used to purchase Zoom video conferencing licenses for students and teachers to continue support of modified operational/instructional strategies necessary due to COVID-19. This enhanced connectivity will allow staff to leverage technology to focus on recovery and deeper learning for students and instructional coaching and professional growth for teachers. Additional technological resources and services will be procured to support ongoing instructional efforts implemented in response to COVID-19, engage with families, provide enhanced learning resources, maintain adequate technical capacity and ensure continuity of services as we continue COVID-19 response efforts and transition back to more traditional instructional settings.VBCPS will use funds to purchase licenses for eHall Pass for middle and high schools. eHall Pass allows student phones (or other devices)to be utilized as electronic hall passes. This will allow schools and administration to monitor and limit the number of students in the halls, maintain and monitor social distancing, reduce the number of staff needed to monitor halls, target area(s)that need cleaning and sanitizing, assist with contact tracing by identifying who was in the hallway/restrooms and at what times. Funding will also be used to contract with Communities in Schools Hampton Roads (CISHR)to support student achievement and social-emotional learning. Their working relationships with service agencies, corporations,foundations, and access to a variety of community resources allow them to address vital social-emotional needs that prevent students from achieving their full academic potential. Funding will be used to procure IXL for high school mathematics students above Algebra I. IXL will provide teachers will meaningful data that can be leveraged in the planning, teaching, and assessing of mathematics to identify learning gaps and ensure that all students are successful post-pandemic. To address critical staffing shortages for specialized instructional positions needed to support post-pandemic instructional recovery,VBCPS will contract with universities to create learning pathways for teachers to obtain specialized endorsements in reading, math, or special education. These learning cohorts will develop the capacities and qualifications of existing staff to fill these critical positions and promote increased student achievement post- pandemic. Funding will also be used to support LETRS®(Language Essentials for Teachers of Reading and Information provided in advance of VBCPS'briefing to the City Council on January 11,2022 Page 8 Spelling)training for teachers to address pandemic-related reading gaps and early literacy in schools. To support ongoing communication with families,funds will be used to generate brochures and other printed literature to keep families apprised of expanded program offerings and available resources throughout the pandemic and during recovery. Funding will also be utilized to continue the expansion of the VLCNirtual Virginia/Virtual VB to provide ongoing support for students receiving virtual instruction. This initiative will support schools, students, and families as the division transitions back to face-to-face instruction while also providing continuity of services and alternative instructional delivery models in the wake of the COVID-19 pandemic. Expansion of the VLCNirtual Virginia/Virtual VB will provide an additional mechanism to support the recovery of learning loss and unfinished learning for students who thrive in a virtual learning environment. Funds for digital/online course enrollment fees for students enrolled in the VLCNirtual Virginia/Virtual VB are budgeted for this purpose. Finally, purchased services and contractual costs associated with the site preparation, installation, delivery, and dismantling of leased portables and modular classrooms are budgeted for in object code 3000. This includes but is not limited to permits; licensing fees and subscriptions; drawings and site plans; contracted costs for trade-related installations (e.g. plumbing, electrical, carpentry, telecommunications, etc.). Item Description Category Total Cost Contracted services for HVAC system cleaning disinfection,and maintenance 6.Other 0.00 Contracts to support systematic verification of ventilation systems operations 6.Other 0.00 Zoom video conferencing licenses to support remote learning 5.Technology 100,590.00 G Suite Enterprise to support continuity of services for virtual learners 5.Technology 171,000.00 Subsciptions for eBooks to expand student access to reading materials 5.Technology 175,000.00 Seesaw subscription for grades K-5 to support learning and engagment 5.Technology 0.00 Additional online subscriptions and resources to support learning 5.Technology 0.00 Professional learning and coursework for math and reading endorsements 6.Other 630,000.00 Professional learning and coursework for special education endorsements 4.Special Populations 0.00 LETRS®training and resources for staff 6.Other 250,000.00 Reprographics and printing of informational materials 6.Other 0.00 Installation and purchased services costs for HVAC projects 6.Other 0.00 Casework replacement/repair-Fairfield ES,Landstown HS,White Oaks 6.Other 0.00 Contracted services for roof coating at John B.Dey 6.Other 0.00 Contracted services for HVAC projects related to humidity 6.Other 0.00 Contracted services related to portables and modular classrooms 6.Other 0.00 Digital/online course enrollment fees for VLC students($3,600 x 555 students) 6.Other 1,998,000.00 Contracted services with Communities in Schools 6.Other 132,880.00 Software license for eHall Pass for middle and high school students 5.Technology 32,500.00 IXL online assessment,practice,and learning tool for mathematics 5.Technology 57,000.00 Total for Object Coder 3,546,970.00 Information provided in advance of VBCPS'briefing to the City Council on January 11,2022 Page 9 OBJECT CODE 4000 - INTERNAL SERVICES Fuel for school buses transporting students during summer and extended learning programs.Access to summer programming is an essential element in addressing learning loss and unfinished learning due to COVID-19 closures and modified instructional environments. Item Description Category Total Cost Bus fuel for student transportation 1.Extended School Programs 0.00 Total for Object Code:I 0.00 OBJECT CODE 5000 - OTHER CHARGES Item Description Category Total Cost Indirect Cost @ 2.2% 6.Other 703,357.55 Monthly rate plan for hotspots to provide Internet access to students 5.Technology 400,000.00 Lease payments for up to 105 modular classrooms,portables and required 6.Other 0.00 components for a 24-month lease term Total for Object Code:I 1,103,357.55 OBJECT CODE 6000 - MATERIALS AND SUPPLIES VBCPS will continue acquiring technology for students and staff to support virtual learning and ensure availability of adaptive/assistive technology for special needs students; upgraded devices/peripherals for teachers and classrooms to maximize instructional capabilities and upgraded equipment for non-instructional school-based staff to support ongoing COVID-19 response and recovery efforts. Many of the software applications and technologies implemented in response to the pandemic require greater computing capacity and necessitate updated and reliable technology to best support the needs of schools, students, and families. ESSER II funds will provide materials to support learning and remediation initiatives; resources for summer, supplemental, and extended learning programs;textbooks and related course materials will be provided for staff participating in grant-funded professional learning opportunities. To support the division's health mitigation strategies, medical supplies will be purchased for school clinics; PPE and hand sanitizer will be provided to students, staff, and visitors as appropriate. VBCPS will purchase/distribute additional materials and supply kits for students to minimize shared contact; provide specialized PPE for arts and CTE courses; supplies to mitigate risk exposure for student-athletes &extracurricular programs. Additional precautions must be undertaken to ensure the safety of participants, spectators, and staff as these high-contact, close-proximity activities resume.As face-to-face operations resume, additional furniture is needed to accommodate social distancing during mealtimes and utilize alternative indoor/ outdoor areas to maximize space. Disinfectants, air purifiers, filters, sprayers, and other related supplies and equipment to sanitize buses, schools, and facilities will be purchased; signage to communicate procedural changes and safe behavioral practices; additional bottle filling stations to reduce contact surfaces; supplies to support modified food services operations due to COVID-19; materials and supplies necessary for approved HVAC projects in object code 8000; work for ongoing humidity issues at identified school sites will support improved air quality, roofing, and related maintenance projects. Roof leaks at one school are contributing to building-wide moisture issues. Funds will be used to coat the existing roof structures with a sealant to mitigate leaks and improve air quality to reduce prolonged exposure to airborne pathogens. Casework replacements are planned to repair water damage to improve environmental conditions in instructional areas. Non-capitalized materials and supply costs associated with the installation and preparation of portables and modular classrooms for student occupancy such as but not limited to stoops and stairs,ADA compliant ramps, and awnings;wood for decking; trades-related equipment and materials (e.g., electrical materials, wire, light fixtures, concrete, plumbing fixtures, etc.);fencing; security cameras and related security access equipment; furnishings and technology; signage; etc. Information provided in advance of VBCPS'briefing to the City Council on January 11,2022 Page 10 Item Description Category Quantity Total Cost Upgraded devices and peripherals for teachers 5.Technology 0.00 Upgraded devices and peripherals for non-instructional staff 5.Technology 0.00 Materials and supplies for extended learning programs 1.Extended School Programs 0.00 Instructional resources for classroom and remediation initiatives 6.Other 0.00 Instructional supply kits for students and specialized PPE 6.Other 0.00 Personal Protective Equipment 3.Sanitization 224,999.99 Hand sanitizer,disinfectants,sanitizing products and equipment 3.Sanitization 1,499,450.00 Materials/supplies for extracurricular&school athletics programs 6.Other 0.00 Medical supplies for school clinics 6.Other 0.00 COVID-related signage 6.Other 0.00 Contactless bottle-filling stat ions 6.Other 0.00 Textbooks and related materials for professional learning 6.Other 150,000.00 Textbooks and related materials for professional learning(Sp.Ed) 4.Special Populations 0.00 Materials and supplies for modified food services operations 6.Other 190,059.84 Furniture for schools to accommodate social distancing 6.Other 0.00 Materials and supplies for HVAC,roof,and other repair projects 6.Other 0.00 Materials and supplies to support the preparation and installation 6.Other 0.00 of modular classroom and portables for student occupancy Upgraded devices for classrooms(4,562 x approx$1k each) 5.Technology 4,495,500.00 Total for Object Coder 6,560,009.831 OBJECT CODE 8000 - CAPITAL OUTLAY Funds will support HVAC projects to improve indoor air quality to ensure levels meet or exceed ASHRAE Standard 62.1, Ventilation for Acceptable Indoor Air Quality. Review/inspection of ventilation operations before and during building closures identified sites with inoperable, malfunctioning, or obsolete equipment(make-up air units(MUAU), rooftop units (RTUs), etc.)that reduce operational efficiencies and compromise environmental conditions. Upgrade and replacement projects are necessary to maintain proper system operation to effectively control indoor space temperature and humidity to minimize exposure to environmental health hazards for students, visitors, and staff. Immediate project work for MUAU/RTU replacements planned for 6 elementary schools, 1 high school, and the Plaza Annex with additional sites/work determined based on need. Plaza Annex is housed in a former elementary school and contains administrative offices serving both schools and city staff and a variety of support services for student and family needs. Custodians use microfiber cloths that require more frequent washing due to enhanced COVID-19 cleaning protocols. School custodial staff experience difficulties having cleaning materials laundered and ready for daily use due to the age and operational status of existing washer/dryer units. Funds will be used to purchase replacement units for identified schools. Item Description Category Quantity Cost Per Item Total Cost HVAC projects at Bay side HS 6.Other 0.00 HVAC projects at Indian Lakes ES 6.Other 0.00 HVAC projects at Plaza Annex 6.Other 0.00 HVAC MUAU Replacements at Pembroke 6.Other 0.00 ES,Malibu ES,Trantwood ES HVAC projects at Kingston ES 6.Other 0.00 HVAC RTU replacement at Thalia ES 6.Other 0.00 Replacement washer/dryers for seven schools 3.Sanitization 7 sets 88,072.20 Total for Object Coder 88,072.201 Information provided in advance of VBCPS'briefing to the City Council on January 11,2022 Page 11 ARP ACT APPROVED AMENDMENT (ESSER III) Twenty percent of funds must be used to address learning loss through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English learners, gender, migrant students, students experiencing homelessness and children and youth in foster care) OBJECT CODE 1000 - PERSONNEL SERVICES Funds will be used to support instructional, administrative, and operations staff that are needed because of the COVID-19 pandemic. VBCPS will employ part-time/temporary and FTE ESL teachers through the 2023/24 school year to provide additional support for English Learners and decrease the student-teacher ratio in the English learner population. Instructional positions may also include teachers and subs to accommodate modified instructional schedules. VBCPS will also staff part-time/temporary and FTE instructional specialists/coaches to support math skills recovery, early numeracy, and provide instructional coaching to support long-term recovery of unfinished learning arising from COVID-19 school closures; tutoring hours for before and after-school programs to provide academic support for the same purpose. Expanded summer programming and offerings will support remediation efforts and recovery of unfinished learning arising from COVID-19 school closures and modified learning schedules to include summer school and boost programs, tutoring, CTE programs, foreign language immersion boot camps, performing arts camps and bridge programs to support student transitions between grade levels. Personnel expenses may include instructional staff, clerical support, counselors, food services staff, site coordinators, security assistants, workshop/curriculum development pay, stipends and administrative support, among others. Bus driver wages for summer and extended learning programs are also included. Non-instructional COVID-related staffing costs include but are not limited to six part-time Family Outreach Representatives to support the division's highest-need families and families of English Learners during the COVID-19 pandemic; supplemental nurse hours for contact tracing, vaccination clinics, testing, and to promote overall student wellness; clerical support and webmasters to provide timely COVID-19 communication with students, families, and caregivers through emails and the COVID-19 dashboard; and support staff(e.g. custodians, security assistants) to support vaccination efforts). Funding will also be utilized for FTE and TEA positions to support virtual learning students during the 2022-23 and 2023-24 school years through the continuation and expansion of the Virtual Learning Center(VLC)Nirtual VirginiaNirtual VB. This initiative will support schools, students, and families as the division transitions back to face-to-face instruction while also providing continuity of services and alternative instructional delivery models in the wake of the COVID-19 pandemic. Expansion of the VLCNirtual VirginiaNirtual VB will provide an additional mechanism to support the recovery of learning loss and unfinished learning for students who thrive in a virtual learning environment. Funding will also target the impacts of COVID-19 on recruitment and retention. VBCPS had significantly more retirements and resignations during the pandemic than would have experienced during a normal year. VBCPS had significantly more retirements and resignations during the pandemic than would have experienced during a normal year. The difficulty experienced in recruiting and staffing already hard-to-fill positions for instructional and classified vacancies has further increased. A recruitment and retention incentive, not exceeding $2,500, will be provided for hard-to-staff positions. Teachers, bus drivers and assistants, cafeteria assistants, bakers/cooks and managers in training, custodians, security personnel and instructional teacher assistants—all in allocated, benefited positions wili receive $2,500 to be distributed in 12 equal payments, beginning with the Jan. 15, 2022 paycheck and continuing through June 30, 2022. This incentive will be prorated to encourage recruitment and retention. As with neighboring school divisions, VBCPS is dealing with a shortage of substitute teachers. To help combat the issue, VBCPS has allocated funding to increase the daily rate for all instructional substitute teacher positions by $30 per day. To assist with teacher recruitment and retention, 3.0 FTE Teacher Support and Retainment Liaison positions will be funded to recruit new teachers and serve as coaches/mentors for first through third year teachers to encourage retention. To assist with recruiting and hiring bus drivers needed to support the return to face-to-face instruction, VBCPS will offer a $750 referral stipend to employees that refer bus driver candidates who successfully gain employment. Employees will receive the first half of the stipend when the referred applicant completes all bus driver training and earns the CDL. The second half of the stipend will be paid when the referred applicant has completed 90 days of employment beyond the completion of training. To support required summer programming, funds will be used to provide retention stipends to instructional staff facilitating Extended School Year (ESY) special education programs. These incentives are necessary to ensure VBCPS can attract qualified candidates to operate this mandated program. All stipends will be paid at the conclusion of the program using the following rate structure: $1,500 for teachers and therapists; $1,060 for tutors; $864 for interpreters, $600.00 for teacher assistants. Funds will also support Information provided in advance of VBCPS'briefing to the City Council on January 11, 2022 Page 12 stipends for teacher simultaneously instructing virtually and face-to-face and pay additional class allowances (stipends/allowances up to$2,000 per quarter)to accommodate modified schedules and employer costs for paid leave for reasons related to COVID-19 Item Description Category FTEs Total Cost Total Cost Learning Loss Not Learning Loss Teacher stipends to assist with recruitment and retention of 6.Other 0.00 606,264.00 0.00 Extended School Year(ESY)positions Family Outreach Representatives 4.Special Populations 0.00 0.00 800,000.00 Additional full-time equivalent instructional personnel(e.g ESL) 4.Special Populations 1.00 176,901.48 0.00 Teacher Support and Retainment Liaisons 6.Other 3.00 0.00 440,243.18 Stipends for bus driver recruitment program 6.Other 0.00 0.00 170,000.00 Instructional specialists/coaches to support unfinished learning 6.Other 9.00 569,966.94 0.00 Full-time and part-time staff to support Virtual VirginiaNirtual 6.Other 16.00 4,016,315.44 0.00 Teacher stipends and additional class allowances to accommodate 6.Other 0.00 5,000,000.00 0.00 schedules Tutors(approximately 22,703 hours at$30.0722/hour) 1.Extended School Programs 0.00 728,135.16 0.00 Summer program staff to support unfinished learning 1.Extended School Programs 0.00 6,057,481.54 0.00 Bus driver wages for extended learning programs 1.Extended School Programs 0.00 750,000.00 0.00 Extended learning program staff and additional class allowances 1.Extended School Programs 0.00 50,000.00 0.00 Hourly pay for contact tracers(e.g,nurses,support,webmaster) 6.Other 0.00 0.00 150,000.00 Employer costs for paid leave for reasons related to COVID-19 6.Other 0.00 0.00 873,112.56 Additional part-time/temporary instructional personnel 1.Extended School Programs 0.00 678,910.00 0.00 Instructional personnel and subs to accommodate modified 6.Other 0.00 415,604.09 0.00 schedules Daily site-based substitutes for all schools and centers 6.Other 0.00 1,000,000.00 0.00 Increase all teacher sub pay by$30/day(average 600 subs/day) 6.Other 0.00 10,350,000.00 0.00 Staffing for vaccination clinics(e.g,nurses,clerical,custodians, 6.Other 0.00 250,000.00 security) Retention incentive for teachers(cost split between CRRSA 6.Other 0.00 1,402,923.00 0.00 ESSER II and ARP ESSER III) Total for Object Coder 29.001 31,802,501.651 2,683,355.741 OBJECT CODE 2000 - EMPLOYEE BENEFITS Item Description Category Total Cost Total Cost Learning Loss Not Learning Loss Teacher stipends to assist with recruitment and retention of ESY positions 4.Special Populations 46,379.20 0.00 Family Outreach Representatives 4.Special Populations 0.00 61,200.00 Additional full-time equivalent instructional personnel 4.Special Populations 73,085.98 0.00 Teacher Support and Retainment Liaisons 6.Other 0.00 169,355.22 Stipends for bus driver recruitment program 6.Other 0.00 13,005.00 Instructional specialists/coaches to support unfinished learning 1.Extended School Programs 228,321.23 0.00 Full-time and part-time staff to support the Virtual Virginia/Yutual VB 6.Other 1,397,739.74 0.00 Teacher stipends and additional class allowances to accommodate schedules 6.Other 382,500.00 0.00 Tutors I.Extended School Programs 55,702.34 0.00 Summer program staff to support unfinished learning 1.Extended School Programs 463,397.34 0.00 Bus driver wages for extended learning programs 1.Extended School Programs 57,375.00 0.00 Extended learning program staff and additional class allowances 1.Extended School Programs 3,825.00 0.00 Hourly pay for contact tracers(e.g,nurses and support staff) 6.Other 0.00 11,475.00 Employer costs for paid leave for reasons related to COVID-19 6.Other 0.00 66,793.11 Additional part-time/temporary instructional personnel 1.Extended School Programs 51,936.62 0.00 Instructional personnel and subs to accommodate modified schedules 6.Other 155,561.68 0.00 Daily site-based substitutes for all schools and centers 6.Other 370,000.00 0.00 Increase all teacher sub pay by$30/day 6.Other 791,775.00, 0.00 Staffmgfor vaccination clinics(e.g,nurses,clerical,custodians,security) 6.Other 19,125.00 Retention incentive for teachers(cost split between CRRSA ESSER II and ARP 6.Other 107,323.00 0.00 ESSER III) Total for Object Coder 4,184,922.131 340,953.331 Information provided in advance of VBCPS'briefing to the City Council on January 11,2022 Page 13 OBJECT CODE 3000 - PURCHASED SERVICES/CONTRACTUAL SERVICES To help mitigate the potential risks of a building's HVAC system being exposed to COVID-19 and other pathogens.VBCPS will secure contracted services for enhanced inspections of ventilation operations to verify systems are improving indoor air quality as intended; treatment of HVAC system coils to maintain optimum air quality;work for ongoing humidity issues at identified sites will support improved air quality. Funds will support installation and contracted services costs associated with the capital projects outlined in object code 8000. VBCPS will use funds to purchase licenses for eHall Pass for middle and high schools. eHall Pass enables student phones (or other devices)to be utilized as an electronic hall passes. This will permit schools and administration to monitor and limit the number of students in the halls, maintain and monitor social distancing, reduce the number of staff needed to monitor halls,target area(s)that need cleaned and sanitized, assist with contact tracing by identifying who was in the hallway/restrooms and at what times. Funding will also be used for the implementation of a contact tracing application. This application is necessary to increase the capacity to handle contact tracing in partnership with the Virginia Department of Health. Timely contact tracing is essential to prevent the spread of COVID-19 and make timely decisions to quarantine individuals or close facilities. Funds will be used to purchase Zoom video conferencing licenses for students and teachers to continue support of modified operational/instructional strategies necessary due to COVID-19. This enhanced connectivity will allow staff to leverage technology to focus on recovery and deeper learning for students and instructional coaching and professional growth for teachers. Funding will also be used to contract with Communities in Schools Hampton Roads (CISHR)to support student achievement and social-emotional learning. Their working relationships with service agencies, corporations, foundations, and access to a variety of community resources allows them to address vital social-emotional needs that prevent students from achieving their full academic potential. VBCPS will also use funds to contract with external tutoring resources to provide activities that meet the needs of targeted, at-risk student populations.As a result of the pandemic and school closures, secondary students have demonstrated a need for additional instructional support in English and mathematics. Funding will be used to procure IXL for high school mathematics students above Algebra I. IXL will provide teachers will meaningful data that can be leveraged in the planning, teaching, and assessing of mathematics to identify learning gaps and ensure that all students are successful post-pandemic.Additional technological resources and services will be procured to support ongoing instructional efforts implemented in response to COVID-19, engage with families, provide enhanced learning resources, maintain adequate technological capacity and ensure continuity of services as we continue COVID-19 response efforts and transition back to more traditional instructional settings. To address critical staffing shortages for specialized instructional positions needed to support post-pandemic instructional recovery,VBCPS will contract with universities to create learning pathways for teachers to obtain specialized endorsements in reading and math. These learning cohorts will develop the capacities and qualifications of existing staff to fill these critical positions and promote increased student achievement post- pandemic. Funding will also be utilized to continue expansion of the VLCNirtual VirginiaNirtual VB to provide ongoing support for students receiving virtual instruction. This initiative will support schools, students, and families as the division transitions back to face-to-face instruction while also providing continuity of services and alternative instructional delivery models in the wake of the COVID-19 pandemic. Expansion of the VLCNirtual VirginiaNirtual VB will provide an additional mechanism to support the recovery of learning loss and unfinished learning for students who thrive in a virtual learning environment. Funds for digital/online course enrollment fees for students enrolled in the VLCNirtual VirginiaNirtual VB are budgeted for this purpose. Funding will also be used to allocate for on-demand, real-time translation and interpretation services to effectively communicate instructional information, COVID-19 response efforts and school community information to families with limited English proficiency. Item Description Category Total Cost Total Cost Leaming Loss Not Learning Loss IXL online assessment,practice,and learning tool for mathematics 5.Technology 120,000.00 0.00 MasteryConnect Assessment and Benchmark Software 5.Technology 982,650.00 0.00 Software license for eHall Pass for middle and high school students 6.Other 0.00 65,000.00 Translation services and language support for English learner families 4.Special Populations 0.00 300,000.00 Course enrollment fees for Virtual VA($3,600 x approx 1,447 students x 2 years) 6.Other 10,422,000.00 0.00 Subscriptions for eBooks to expand student access to reading materials 5.Technology 175,000.00 0.00 Seesaw subscription for grades K-5 to support learning and engagement 5.Technology 354,000.00 0.00 Whitebox Learning Dragster 2.0 STEM subscription to support learning 5.Technology 43,875.00 0.00 Cengage Learning MindTap subscription to support learning 5.Technology 28,009.80 0.00 ToolingU subscription to support learning 5.Technology 54,000.00 0.00 Amatrol Learning Library to support learning 5.Technology 12,000.00 0.00 Additional subscriptions and services to support learning 5.Technology 500,000.00 0.00 Information provided in advance of VBCPS'briefing to the City Council on January 11,2022 Page 14 Item Description Category Total Cost Total Cost Learning Loss Not Leaming Loss Design fees and contracted services for removal of the existing roof system and the 6.Other 0.00 400,000.00 application of a new roofing system for HVAC project at First Colonial HS Contracted services to replace select roof mounted packaged HVAC systems at First 6.Other 0.00 0.00 Colonial HS,Kempsville HS,and old Kellam HS Contracted services to replace roof mounted air handling units at Landstown HS 6.Other 0.00 0.00 Contracted services to replace the existing energy recovery units and heat pump 6.Other 0.00 0.00 at College Park ES Contracted services to renovate HVAC system at Malibu ES 6.Other 0.00 1,720,000.00 Contracted services to renovate HVAC system at Corporate Landing MS 6.Other 0.00 0.00 Contracted services to replace existing roof and associated HVAC equipment at 6.Other 0.00 0.00 Lakes HS Contracted set-vices to upgrade HVAC in the School Administration Building 6.Other 0.00 0.00 Contracted services for HVAC system cleaning,disinfection,and maintenance 6.Other 0.00 0.00 Professional learning and coursework for math and reading endorsements 6.Other 0.00 0.00 Tutoring services with Focused EduVation(FEV)Tutoring I.Extended School Programs 450,000.00 0.00 Tutoring services with TutorEd of University Instructors,Inc(UI) 1.Extended School Programs 3,880,000.00 0.00 Contracted services with Communities in Schools 6.Other 265,600.00 0.00 G Suite Enterprise(approx$171K/year) 5.Technology 0.00 513,000.00 Zoom video conferencing licenses to support remote learning 5.Technology 0.00 222,000.00 Contact tracing software 6.Other 100,000.00 Contact tracing license 6.Other 82,000.00 Total for Object Code:1 17,287,134.801 3,402,000.001 OBJECT CODE 4000 - INTERNAL SERVICES Fuel for school buses transporting students during summer and extended learning programs.Access to summer programming is an essential element in addressing learning loss and unfinished learning due to COVID-19 closures and modified instructional environments. Item Description Category Total Cost Total Cost Learning Loss Not Learning Loss Bus fuel for student transportation I.Extended School Programs 500,000.00 0.00 Total for Object Code:1 500,000.001 0.00 OBJECT CODE 5000 - OTHER CHARGES VBCPS will pay indirect costs calculated at the current restricted rate;the FY22 rate for VBCPS is 2.2%. The division will use grant funds to pay monthly rate plan fees for hotspots and internet subsidies to provide connectivity for students with no internet access. Item Description Category Total Cost Total Cost Learning Loss Not Learning Loss Indirect cost at 2.2% 6.Other 0.00 1,264,742.96 M onthly rate for hotspots to provide intemet access to students 5.Technology 0.00 800,000.00 Internet access subsidy for students 5.Technology 0.00 120,000.00 Total for Object Coder 0.001 2,184,742.961 OBJECT CODE 6000 - MATERIALS AND SUPPLIES VBCPS will continue acquiring technology for students and staff to support virtual learning and ensure availability of adaptive/assistive technology for special needs students; upgraded devices/peripherals for teachers and classrooms to maximize instructional capabilities and upgraded equipment for non-instructional school-based staff to support ongoing COVID-19 response and recovery efforts. Many of the software applications and technologies implemented in response to the pandemic require greater computing capacity and necessitate updated and reliable technology to best support the needs of schools, students, and families. ESSER III funds will provide materials to support learning and remediation initiatives; resources for summer, supplemental, and extended learning programs; textbooks and related course materials will be provided for staff participating in grant-funded professional learning opportunities. To support the division's health mitigation strategies PPE and hand sanitizer will be provided to students, staff, and visitors as appropriate.As face-to-face operations resume, additional furniture may be needed to accommodate social distancing in classrooms and during mealtimes. Disinfectants, air Information provided in advance of VBCPS'briefing to the City Council on January 11,2022 Page 15 purifiers, filters, sprayers and other related supplies and equipment to sanitize buses, schools and facilities will be purchased; signage to communicate procedural changes and safe behavioral practices. Funding will also be used to purchase materials and supplies necessary for approved HVAC projects in object code 8000. Item Description Category Quanti Total Cost Total Cost Ty Learning Loss Not Learning Loss Upgraded devices for teachers and classrooms(approx 4,000) 5.Technology 4,000.00 0.00 4,000,000.00 Instructional materials and supplies for students 6.Other 1,500,000.00 0.00 Furniture for schools to accommodate social distancing 6.Other 0.00 250,000.00 Touchless sanitizing floor stand stations for cafeterias 6.Other 0.00 10,000.00 Additional refrigeration units,freezers,and coolers for grab-and-go 6.Other 0.00 196,944.30 meals Carts to accommodate service for in-classroom food consumption 6.Other 0.00 19,101.66 Cafeteria tables/seating furniture to accommodate social distancing 6.Other 0.00 1,836,947.02 Hand sanitizer,disinfectants,sanitizing products and equipment 6.Other 0.00 7,690,000.00 Textbooks and related materials for professional learning 6.Other 0.00 0.00 Personal protective equipment 6.Other 0.00 1,463,350.26 Materials and supplies for HVAC,roof,and other repair projects 6.Other 0.00 850,000.00 Student technology devices,accessories,peripherals,and supplies 5.Technology 0.00 15,000.00 Number Worlds Prevention kits for K-2 6.Other 20,909.02 0.00 Sound Partners research-based tutoring program resources 6.Other 74,331.11 0.00 COVID-related signage 6.Other 0.00 50,000.00 Total for Object Coder 1,595,240.131 16,381,343.24 OBJECT CODE 8000 - CAPITAL OUTLAY Funds will support HVAC projects to improve indoor air quality to ensure levels meet or exceed ASHRAE Standard 62.1, Ventilation for Acceptable Indoor Air Quality. Review/inspection of ventilation operations prior to and during building closures identified sites with inoperable, malfunctioning, or obsolete equipment(make-up air units(MUAU), roof top units (RTUs), etc.)that reduce operational efficiencies and compromise environmental conditions. Upgrade and replacement projects are necessary to maintain proper system operation to effectively control indoor space temperature and humidity to minimize exposure to environmental health hazards for students, visitors, and staff. Immediate project work has been identified for HVAC replacements and modifications at First Colonial HS (includes associated roof work/modifications), Kempsville HS, Old Kellam, Landstown HS, College Park ES, Malibu ES, Corporate Landing MS, Ocean Lakes HS, and the School Administration Building. Custodians use microfiber cloths that require more frequent washing due to enhanced COVID-19 cleaning protocols. School custodial staff experience difficulties having cleaning materials laundered and ready for daily use due to the age and operational status of existing washer/dryer units. Funds will be used to purchase replacement units for identified schools. Item Description Category Quantity Cost Per Total Cost Total Cost Item Leaming Loss Not Learning Loss Roofing/H VAC projects at First Colonial HS 6.Other 0.00 200,000.00 H VAC projects at First Colonial HS,Kempsville HS and old 6.Other 0.00 0.00 HVAC projects at Landstown HS 6.Other 0.00 0.00 HVAC projects at College Park ES 6.Other 0.00 0.00 HVAC projects at Malibu ES 6.Other 0.00 1,680,000.00 HVAC projects at Corporate Landing MS 6.Other 0.00 0.00 HVAC projects at Ocean Lakes HS 6.Other 0.00 0.00 HVAC projects at the School Administration Building 6.Other 0.00 0.00 Replacement washers/dryers for twelve schools 6.Other 12.00 15,000.00 0.00 260,000.00 Total for Object Coder 0.001 2,140,000.001 Information provided in advance of VBCPS'briefing to the City Council on January 11,2022 Page 16 1re h VIRGINIA BEACH CITY PUBLIC SCHOOLS CHARTING THE COURSE Details of maintenance and repair projects and equipment totaling$5,011,000 Buildings past the 10-year life paintings cycle or in poor conditions $1,300,000 Handball court wall replacement at Malibu ES,Thalia ES and Kingston ES $120,000 Stage curtain replacement at various schools $85,000 Replace tiles in gym hallway with rubber floor system at Tallwood HS $100,000 Athletic locker replacement at Ocean Lakes HS $250,000 ADA lock replacement at various schools $550,000 Science rooms remodels (cabinetry)at Cox HS $250,000 Casework(cabinetry) replacement at Princess Anne ES $350,000 Casework(cabinetry) replacement at King's Grant ES $320,000 Casework(cabinetry) replacement at Holland ES $310,000 Casework(cabinetry) replacement at the Technical and Career Education Center $150,000 Science rooms casework(cabinetry) replacement at Plaza MS $475,000 Science rooms remodels(cabinetry)at Lynnhaven MS $150,000 Carpet replacement at Bayside HS $105,000 Carpet replacement at Salem HS $41,000 Carpet replacement at Independence MS $135,000 Carpet replacement at Tallwood HS $145,000 Carpentry equipment $175,000 Total of maintenance and repair projects and equipment $5,011,000 Information provided in advance of VBCPS'briefing to the City Council on January 11,2022 1 12 CITY MANAGER'S BRIEFINGS SUBSEA CABLE LANDING IN SANDBRIDGE 4:19 P.M. Vice Mayor Wilson welcomed Taylor V. Adams, Deputy City Manager and LJ Hansen, Director—Public Works. Mr. Adams expressed his appreciation to City Council for their continued support: Kitty Hawk Offshore Wind and Globalinx Proposed Easements for Cable Landing City Council Directional Bnefmg Taylor Adams and LJ Hansen January 11.2022 The next two (2)slides provide Disclosure Statements: Disclosure Statement- Globalinx • Applicant Name: Globalinx Data Center LLC. • Officers: Greg Twitt and Diane Twitt • Affiliated Business Entity: Landing888 LLC. • Architect: Sal Lemole • Engineer: Critical Systems —4111111. —« om o•vanm•m-da •ry+i.2022 2 January 11, 2022 13 CITY MANAGER'S BRIEFINGS SUBSEA CABLE LANDING INSANDBRIDGE (Continued) Disclosure Statement- Kitty Hawk • Applicant Representative:Stephen Romine,Williams Mullen • Affiliated Business Entities:Avangrid,Inc.Avangrid Renewables Holding,Inc.,Avangnd Renewables,LLC., lberdrola,S.A. • Engineers/Surveyors/Agents: o Mott MacDonald-Elena Tomadockis o Kimley Horn-Randall Royal o Tetra Tech-Nathalie Schils o Timmons Group-Mike Powell o Terrasond Ltd-Scott Croft o SEARCH-Jeff Enright o Geoterra-Brett Hazel o Survey&Mapping,Inc:Alan Siler o APEM-Stuart Clogh • Legal Services: o Williams Mullen-Steve Romine o Latham&Watkins-Tommy Boudreau 3 The next three(3)slides provide an overview of the two (2)Kitty Hawk—Landfall Easements Request: Kitty Hawk- Landfall Easements Request Kitty Hawk is requesting 2 easements for landing station to bring ashore electrical cables from proposed Kitty Hawk Offshore Wind Farm for transmission of power to PJM grid. \ Phase 1:Kitty Hawk North • Landfall at Sandbridge Parking Lot.Horizontal " :.E T� directional drilling(HDD)from state waters to parking P.t lot lo ne tR " Phase 2:Kitty Hawk South - � • Landfall at Little Island City Park to deconflict with ."c Globalinx also planning its landfall location at Sandbridge.HDD from state waters to parking lot 4 January 11, 2022 14 CITY MANAGER'S BRIEFINGS SUBSEA CABLE LANDING IN SANDBRIDGE (Continued) Phase I Kitty Hawk North/Sandbridge Market Parking Lot: Landfall Easements: Sandbridge Market Parking Lot • Up to four cables landfall locations with transition joint bays under pavement �E�' r �- � o Manhole would allow access.No above ground , infrastructure or impact on current use it e f ' c Likely only two cables at Sandbridge but would .• keep that option open with up to four in the ir- % q \ easement language Y. • Cables across beach would be buried up to 75 4 deep and have no impact on public beach use - ' ' •- • c .= 5 Phase II Kitty Hawk North/Little Island Park: Landfall Easements: Little Island Park • Little Island was identified as a secondary landfall due to the conflict with Globalinx landfall in parking area north of Sandbridge Market • Up to four cables landfall locations with • transition joint bays under pavement. Manhole r would allow access. No above ground infrastructure or impact on current use l 6 January 11, 2022 15 CITY MANAGER'S BRIEFINGS SUBSEA CABLE LANDING IN SANDBRIDGE (Continued) Here is an overview of the Globalinx Landfall Easement: Globalinx Landfall Easement • The proposed build is for 4 subsea conduits,allowing for another 4 communication subsea cables to come global�lx to Virginia Beach ,._._.._.r,.-• -, • Globalinx has its first subsea cable contractual commitment with Confluence,a Mastec Company,to host a 24-fiber pair subsea cable connecting New Jersey,New York,Virginia Beach, Myrtle Beach, Jacksonville and Boca Raton enabling multiple .tI.:- connections into both subsea and terrestrial routes. {cam 1��� This will provide Virginia Beach with a wide range of _ _ — — state and international traffic with high speed and low :— — latency connections • Globalinx is in planning stage to construct a new 35,000 sf building on their 11 acres campus in Corporate Landing for another cable landing station ' to house these 4 new cables Total Investment: $33M "4411__ .. "-- 7 Landfall Easement: Sandbridge North Parking Lot • -ernAas —.•14"--- I 3,� H :9• ...f. w i .... '/k , globatin a roseoo woof V subsea co ocat• f 1 8 January 11, 2022 16 CITY MANAGER'S BRIEFINGS SUBSEA CABLE LANDING IN SANDBRIDGE (Continued) Here are the Cable Landing Fees: Cable Landing Fees • Globalinx: $200K per cable, payable at installation of cable (consistent with other existing 3 subsea cables) • Kitty Hawk: o Sandbridge: $945K per cable o Little Island: $275K per cable 9 Here are the Next Steps: Next Steps •Seek City Council approval for landfall site easements • Continue coordination on location during users' preliminary design phase • Users will complete plans for installation and obtain all other permits and approvals required for a complete project prior to use of easement 10 Vice Mayor Wilson expressed her appreciation to Mr.Adams and Mr. Hansen for the presentation. January 11, 2022 17 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS 5:20 P.M. Vice Mayor Wilson welcomed David Jarman, Transportation Division Manager — Public Works. Mr. Jarman expressed his appreciation to City Council for their continued support: INDEPENDENCE BOULEVARD/ 1-264 INTERCHANGE CORRIDOR IMPROVEMENT STUDY City Council Briefing David Jarman,P.E.,Transportation Division Manager January 11,2022 Mra4 VDOT ra.Here is the Agenda: AGENDA • VDOT STARS Program Introduction&Goals •VDOT STARS 2042 Alternatives • Conceptual Layouts • Benefit/Cost Analysis • Other Considerations • Recommendations • Project Focus and Project Future • VDOT 1-264 Corridor Study • VDOT STARS Independence Blvd Study • Interchange Access Report(IAR) Lim January 11, 2022 18 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) Here is an overview of the VDOT Strategically Targeted Affordable Roadway Solutions (STARS) Program: WHAT IS THE VDOT STARS PROGRAM? Strategically Targeted Affordable Roadway Solutions • Projects to address safety and congestion issues • Goal is to develop affordable solutions that can be programmed in the VDOT Six-Year Improvement Program(SYIP) • Increased emphasis on innovative intersection designs • Priority for applications that contribute local money to the STARS application(CVB contributed$250K) 4 Here is the Project Study Area: PROJECT STUDY AREA $ -- ■Independence Blvd (Route 225) in Virginia Beach,VA • 1.7 mile study corridor •Intersections • Independence et NaRead Road met g411elbed Independence at Edwin Drive S�rIWd Independence m Berta,Road 51{IlYhed _ Independence at I-26e ramps(multiple) linslinalad .. .a Independen<eet Bonney Rd SlpWbed lndependemem Columbus Street Sieuelleml Independomem Virginia Beech...lamed SlpWbed STARS January 11, 2022 19 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) This graphic provides a map of the Corridor Studies: CORRIDOR STUDIES • i - k'. 1 twllce B6a/i-26a VDOT naBnge aacces[xepon 1264 Condor Study AfloRZ ne M1anges iInterstate&Interchanges) .�.._.. pi If 2016 , ea t a v i a t = a .111 0T STARS # IndepeMet e VW SWAY V1 1ti S. : � (A terra Intend, 9 : 4 lzn•l\ The next three (3)slides provide an overview of Columbus Street: VDOT STARS PROJECT •Evaluated 3 Long-term(2042)Alternatives •Does not include 1-264 widening or replacing 1-264 bridge over Independence Blvd • Improvements at all intersections • Olumbus St (Preferred is moving forward • Bonney Rd • 1-264 Interchange (Alternatives to discuss) • Baxter Rd • Edwin Dr (Preferred is moving forward) MOMMI January 11, 2022 20 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) ` at OLUMBUS ST�' Increase storage a �' bay lengths : 1 • • 1 . f A !STARS �te G�n�w�rt9muo�o�/w2mav COLUMBUS STREET IV. Roadways New Projects •Project If I00554 :b F •At-grade pedestrian crossing at Columbus Street/ � - �- Independence Boulevard intersection including median •_ pedestrian refuge across Independence Blvd r-s •Removal of one of the two southbound left turn lanes • - on Independence Boulevard to accommodate _ pedestrian refuge •Pedestrian signalization ,��-•�[ •Awarded S3S2K of fY21 TAP Funds •Construction Stare Nov 2022 - 2 -��" kilt ♦•1 ,r 3 .r r R25 FY21 -27 iotr oMlrrl 161,121 - - ISM) Told 161,t21 212,1bf 51t,21S r r in January 11, 2022 21 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) The next three (3)slides provide an overview of Edwin Drive: VDOT STARS PROJECT •Evaluated 3 Long-term(2042)Alternatives •Does not include 1-264 widening or replacing 1-264 bridge over Independence Blvd •Improvements at all intersections • Columbus St (Preferred is moving forward) • Bonney Rd • 1-264 Interchange - (Alternatives to discuss) • Baxter Rd _ • Edwin Dr (Preferred is moving forward 4111111.11111.1110110.11116. ME Nopasee G,asf.Am I Median U turns-relocate NB and SB left turns on Independence Blvd and • j EB WB Improvements on , Edwin Drive "i -`,, _ , -ape 4W _ ' ' `.,`. . ' ift^• ,,‘ i iror i 'it . Directional left in/ Y' ..-:, ^ m NP pi right out only at tr i t > ' Z; Investors Place X ,5- January 11, 2022 22 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) \B IV.Roadways New Projects et •Project 4 100482 - •Component of overall I-264!Independence Blvd Interchange Study r- >f •Innovative Intersection Design A rl }� -e r - •Michigan left-turns on Independence Blvd ' •>•%-.r-tl r. r f •Works with Holland Road Phase 1 and Phase N Improvements to reduce congestan � `+l; - - � - �,.• •Includes bike&pedestrian improvements J - s1 C• •Awarded$9 8M of SMART Scale Round 4 Funds 4`y K — 1 Totpl Prnie - . r.22 20 FY 27 Toth 1 • - - • - 4.292,029 4.292.020 1111111.1k- ur - - av4:i.oca 9692.020 21.592.020 warm VDOT STARS PROJECT •Evaluated 3 Long-term(2042)Alternatives • Does not include 1-264 widening or replacing 1-264 bridge over Independence Blvd •Improvements at all intersections • Columbus St (Preferred is moving forward) nney Rd • 1-264 Interchange (Alternatives to discuss) )(ter Rd • Edwin Dr (Preferred is moving forward) January 11, 2022 23 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) The next several slides provide an overview of Alternative 1: ALTERNATIVE 1 • Long-term • At-Grade Improvements(included with each alternative) • Median U-turns(Michigan Lefts)at Edwin Dr • Pedestrian Bridge crossing at Columbus St • Interchange(see figure): • Widen Independence southbound underpass similar to northbound • Remove two loops to remove weaving • Replace with signals on Independence for left turns to ramps "P �• lIEEMi Median U-turn- t relocate NB anci - r ,turns on Independence,: *s„a' vd at Bonney Rd ' c ..��-y� ie;• ti ` y v ♦ r� • s `S 'fir �_3 4 L..'1• = iF i" ,' � s ate' �_• � •LTERNATIVE January 11, 2022 24 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) Modify/remove loop ramps to It- _ t_ remove weaving f a: i''" `� ''. r^ New signals $"" , y ramp termini `. � (Note:Gowen mbnM,0,.. ”.../pewmer.) AALTERNATIVE 1 ` w Median U-turns- S relocate NB and SB; Pr Al � �'_ �' w"` left turns oni ' it Independence Blvd 1 y at Baxter 5" , e " South Blvd "e� Ngt Slip Ramp % �1 - . i AA tip , *� ;r+ y,,\ fi• . K � � + a t . . A January 11, 2022 25 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) ALTERNATIVE 1 Pros Cons • Less expensive •Less operational improvement ■ Fewer right-of-way takes •Does not meet long-term demand •More volatile,less resilient to incidents «4 The next several slides provide an overview of Alternative 2: ALTERNATIVE 2 • Long-term • At-Grade Improvements(included with each alternative) • Median U-turns(Michigan Lefts)at Edwin Dr • Pedestrian Bridge crossing at Columbus St • Grade separation at Bonney Rd • (see figure for Center Turn Overpass) ■ Interchange(see figure): • Widen Independence southbound underpass similar to northbound • Remove one loop to remove weaving • Replace with one signal on Independence for left turns to ramp January 11, 2022 26 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) . I s li i m aO�QY' r-.1 1 y-1. -4 ° 4 , ;"3 Center Turn Overpass .. alit'*; Bonney Rd/Euclid Rd lti f i - • tig' i 1 ` a t. R ,�i,l�'��r 7 s_l ,,- ter.-----7.---,-,:;-'- r Concept Rendering of a Center Turn Overpass Source:https://www.voutobe.com/watchTv=rbkBOBjlUhw January 11, 2022 27 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) Modify!remove ' loop ramps to - remove weaving SB C-D — Signal-controlled yt al triple right turn J" • _ f ALTERNATIVE 2 r - e South Blvd Slip Rarn. 'sue, lr x s January 11, 2022 28 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) ALTERNATIVE 2 Pros Cons • Better operations than Alt 1 •Higher cost than Alt 1 • Meets long-term demand •Innovative/complex design • More resilient to incidents •Construction impact concerns MAIM The next several slides provide an overview of Alternative 3: ALTERNATIVE 3 • Long-term • At-Grade Improvements(included with each alternative) • Median U-turns(Michigan Lefts)at Edwin Dr • Pedestrian Bridge crossing at Columbus St • Grade separation at Bonney Rd • Single Point Urban Interchange(see figure) • Interchange with flyover ramp(see figure): • Widen Independence southbound underpass similar to northbound • Remove one loop(replace with flyover) a January 11, 2022 29 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) __ L j t. II ' L is N : tit yy, i10t e .. ti♦.. kx to v y, ' 5 a y',?N tr ,, .. - \ ►,s. ALTERNATIVE 3 '""""'""'`«""°'.ac""o`""°"°°"' SPUI Interchange a I IN ._ Military Hwy and Va.Beach Blvd(Norfolk) 1a7.1.14 aria•r'«~ January 11, 2022 30 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) SB C-O to / 24, :ka .._ 40�' Relocated South Blv %"�� k f � • 1264 ramp from Baxter• .4 <r47171 1 ALTERNATIVE 3 ALTERNATIVE 3 Pros Cons ■ Better operations than Alt 1/ •Higher cost than Alt 1 or Alt 2 Similar to Alt 2 • Highest safety benefit •More Right-of-way takes • Meets long-term demand •Construction impact concerns • More resilient to incidents ( n January 11, 2022 31 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) Here is 2042 Alternatives Comparison: 2042 ALTERNATIVES COMPARISON Ahl A Alt3 Z2MIEF:211:3 MEETZ MID 1_- ower conrtmttbn impatt llllllllllllll>f ndudes flyover ramp ■Selection of Preferred Alternative 2 for 2042 Build C47.1T1 1-264 CORRIDOR EVALUATION STUDY,VDOTJJLY 2016 J a •..at - � N„ EnMw� VDOT $' 1.7, �t y.. �qw si,d .. xot, hl � i••gnp y �Y •tb4„IYIWtNiI libH1.Ab14M W 7 �ht \ 4 1t11 bi` =^C bps MNI I 1— „�n bb br { yyy �Y. �MtWilWbtblWWWnse Wh s �� C ✓ jyr.,try ".ee..e ` / / January 11, 2022 32 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) Here is Cost Estimate Comparison—Long Term Alternatives: COST ESTIMATE COMPARISON—LONG TERM ALTERNATIVES 2022 Cost Estimate STARS Study $97. . Alt 1 STARS Study $207,700,000 Alt 2 STARS Study $404,000,000 Alt 3 1-264 Study at $732,800,000 Independence The next three (3)slides provide an overview of Project Future 1-264/Independence Blvd: PROJECT FUTURE: 1-264/ INDEPENDENCE BLVD INTERCHANGE ACCESS REPORT(IAR) • Incorporate the findings from: • VDOT STARS Study of Independence Blvd • VDOT I-264 Corridor Study • Incorporate widening of 1-264 • Incorporate new 1-264 bridge over Independence Blvd • Determine the best overall long-term design to serve the interstate,interchange and Independence Blvd • Estimated report completion:18-24 months(-Spring 2024) CS7f'iT•i riri smer January 11, 2022 33 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) PROJECT FUTURE: 1-264/ INDEPENDENCE BLVD LONG RANGE TRANSPORTATION PLAN (LRTP) ■ What is the Long Range Transportation Plan(LRTP)? • HRTPO is required to develop,approve and maintain a fiscally constrained(demonstrated fiscal sufficiency)LRTP. With a planning horizon of 20 years,the LRTP serves as the blueprint for enhancing the region's multimodal transportation system. ■ LRTP 2045 Project List Includes: • 1-264 Widening—Witchduck Rd to Independence Blvd • 1-264/Independence Blvd Interchange Improvements • https://hrpdc- ggis.mapps.arcg is.com appps MappSeries/index.html?appid=89 t6a54525t3409298a ce7 3618162t • HRTPO adopted the 2045 LRTP in June 2021 MAIM PROJECT FUTURE: 1-264/ INDEPENDENCE BLVD FUNDING • Funding Strategy: • Work with HRTPO staff to position the project for HRTAC funding • Start with securing seed money for preliminary design • Continue to monitor and leverage funding opportunities as they become available • Infrastructure Investment,&Jobs Act(IIJA),Build Back Better, etc. • Coordination with VDOT • Interim interchange improvements do require improvements on 1-264 • Funding requests need to reflect this coordinated effort Imo , January 11, 2022 34 CITY MANAGER'S BRIEFINGS I-264/INDEPENDENCE BOULEVARD INTERCHANGE IMPROVEMENTS (Continued) INDEPENDENCE BOULEVARD/ 1-264 INTERCHANGE CORRIDOR IMPROVEMENT STUDY Thank you!! VDOT Vice Mayor Wilson expressed her appreciation to Mr.Jarman for the presentation. January 11, 2022 35 CITY MANAGER'S BRIEFINGS REDISTRICTING COMMUNICATION PLANS 5:20 P.M. Vice Mayor Wilson welcomed Christopher S. Boynton, Deputy City Attorney, Tiffany Russell, Interim Director— Communications and Donna Patterson, General Registrar— Voter Registration & Elections. Mr. Boynton expressed his appreciation to City Council for their continued support and distributed copies of the presentation, attached hereto and made a part of the record. January 11, 2022 Virginia Beach Election System Changes Public Briefing City Council Informational Presentation January 11 , 2022 Virginia Beach Virginia Beach Update: Latasha Holloway, al. v.et City, et al. Chris Boynton, Deputy City Attorney VB �'irbinia Beach Liability Ruling Holloway et al. v. City et al. (March 2021 ) • City Council election system violates Section 2 of Voting Rights Act ( 1965) • Current system is enjoined Remedial Ruling (December 2021 ) • District court imposed Special Master's 10 district ward system • City is working with Voter Registrar to implement plan • District court's consideration of Plaintiffs' attorneys' fees claim is stayed Appeal to Fourth Circuit U.S. Court of Appeals • City Council authorized appeal immediately after liability ruling (April 2021 ) • Stay of appeal granted by court pending remedial phase • City's amended opening brief due January 14, 2022 • Plaintiffs' response brief due February 7, 2022 . • Oral argument tentatively scheduled for March 8-1 1; ruling timing unknown Virginia Beach District court implemented 10- 1 system based on Special Master's maps District' • Utilized 2020 Census data r a.,i Dstnct 0 Diclnct 6 "Dislrrcte • Approx. 46, 000 residents per district Dist rict] Dstr.t,o Dlslcl6 (approx. 36, 000 Voting Age Population . (Wrst7 VIRGI �, per district) BEA6H ��� ,_, CHESAPEAKE 14""".SMntp1 /// Three Majority- Minority Districts: Dlalrkl 2 District 4 - 58.8% All Minorities VAP ., i !;; District 7 - 55.4% All Minorities VAP District 10 - 58. 5% All Minorities VAP A/B Virginia Beach City Council Districts Et Incumbent Locations District 1 (2024) - Rocky Holcomb (2022 special election) District 2 (2022) - Barbara Henley (2022) District 3 (2024) - Michael Berlucci (2024) District 4* (2022) - Open Seat (2022) District 5 (2024) - Rosemary Wilson (2024) District 6 (2022) - Linwood Branch (2022); Guy Tower (2022) District 7* (2024) - Sabrina Wooten (2024) District 8 (2022) - Louis Jones (2022) District 9 (2022) - John Moss (2022) District 10* (2022) - Aaron Rouse (2022) At-Large Mayor (2024) - Bobby Dyer (2024) * Denotes Minority Opportunity District Virginia Beach School Board Districts Et Incumbent Locations District 1 (2024) - Jennifer Franklin (2024) District 2 (2022) - Kimberly Melnyk (2022); Trenace Riggs (2024) District 3 (2024) - Jessica Owens (2024) * District 4 (2022) - Open Seat District 5 (2024) - Open Seat District 6 (2022) - Sharon Felton (2022); Beverly Anderson (2024) * District 7 (2024) - Open Seat District 8 (2022) - Carolyn Rye (2022) District 9 (2022) - Dottie Holtz (2022); Laura Hughes (2022); Carolyn Weems (2022); Victoria Manning (2024) * District 10 (2022) - Open Seat (2022) At-Large District (2024) - ? * Denotes Minority Opportunity District Virginia Beach Next Steps • Compliance with Va . Code § 24. 2- 129 (Virginia state law pre-clearance process) • City Council Et School Board petitions/signatures may be circulated Et filed with Voter Registrar starting January 3, 2022 Petition signatures must be from qualified voters of the district in which the candidate is running • Public outreach and information campaign • A/B Virginia Beach 1'ihl nJ Virginia Beach Voter Registration Et Elections Update Donna Patterson, Director of Elections/General Registrar Virginia Beach CANDIDATES Citizens and incumbents interested in running for local office are submitting paperwork; Candidate Bulletin issued by the Department of Elections (ELECT) available • Process of verifying petition signatures pending STATE LEVEL REDISTRICTING Virginia Senate, Virginia House of Delegates, and Congress mapping POLLING LOCATIONS There may be polling location changes for some voters, to be determined CONTACTING VOTERS Voter notification letter to include the location and name of polling location IIB Virginia Beach Important Dates Jan. 3: Primary and non-primary candidates can submit paperwork • House of Representatives candidates will go through State • City Council and School Board are handled by Voter Registration Et Elections June 21 : Primary voting day; Non-primary and Independent deadline (7pm) September 23: Early voting begins November 8: Election Day - House of Representatives, City Council, School Board 1/B V"ujnia Beach lily n( Virginia Beach Communications Planning Tiffany Russell, Interim Director of Communications 4 " \irgiuia Beach Redistr icting Inform ational Communications Plan • Objectives • Audiences, Tactics, Timeline, Budget • Key Messages with Creative Concepts Virginia 6exch Primary Objectives • Create awareness of redistricting and impacts of redistricting • Inform residents on new districts and polling locations AUDIENCES I TACTICS RESIDENTS • We•s e"e w Interactive Map • VB411 Video • FAQ Sheets • Dedicated Email Address • Email, Social • Paid Media • Direct Mail (2) • Community Group Online Toolkit \/B �ir�iniu IS:uh AUDIENCES I TACTICS RESIDENTS COUNCIL • Website w/ Interactive Briefings , • Map • Monthly • VB411 Video Communications • FAQ Sheets • Dedicated Email Address Report • Email, Social • FAQ sheets • Paid Media • City Manager's • Direct Mail (2) Update • Community Group Online Toolkit IB _ — Virginia Beach AUDIENCES I TACTICS RESIDENTS COUNCIL CANDIDATES n • Website w/ Interactive • Interactive , Map • Briefings Map on Voter • Monthly • VB411 Video Registrar Web Communications • FAQ Sheets Page Report • Dedicated Email Address • Direct • Email, Social • FAQ sheets • City Manager's Response • Paid Media • State Guides • Direct Mail (2) Update • FAQ sheets • Community Group Online Toolkit Virginia Beach AUDIENCES I TACTICS RESIDENTS COUNCIL CANDIDATES MEDIA • Website w/ Interactive • Interactive • Press •e eases • Briefings Map Map on Voter • Interviews • VB411 Video • Monthly Registrar Web • Communications g Briefing sheet • FAQ Sheets Page Report • Dedicated Email Address • Direct • FAQ sheets Social• Email, Response • Paid Media • City Manager's Update • State Guides • Direct Mail (2) • FAQ sheets • Community Group Online Toolkit 101111 A/B 1'tigini,t brat°h AUDIENCES I TACTICS RESIDENTS COUNCIL CANDIDATES MEDIA EMPLOYEES • Website w/ Interactive • Interactive • Press Releases • Intranet • Briefings Map Map on Voter • Interviews • FAQ sheets • Monthly Registrar Web • VB411 Video Communications g Briefing sheet • Employee • FAQ Sheets Page Ambassador • Dedicated Email Address Report • • FAQ sheets Direct Toolkit • Email, Social Response • Internal Meetings • Paid Media • City Manager's •Update State Guides • New Member • Direct Mail (3) • FAQ sheets Orientation • Community Group Council Profile Online Toolkit Sheet 4 Virginia Beach TIMELINE Jan/Feb/ April/May July/Aug/ March /June Sept Oct/Nov Website Fact Sheets 61.1.1111111111 Email account Candidate Materials Council Reports • • • • • • • • • • • Media Materials/Press Releases • • • • Direct Mail • • • Paid Media Employee Materials Social Media • • • 41 .10 .11. 4. 0 . Email Marketing • • • • • • $200,000 PAID MEDIA BUDGET* Paid Social $15,000 Print/Digital $25,000 Flight # 1 Digital Display $25,000 Late January - March Streaming Radio $25,000 Traditional Radio $25,000 Flight #2 Broadcast/Cable TV $65,000 August - November Direct Mail Value Add Adults 18+, VB Residents, includingMedia Planning $20,000 registered and non-registered voters TOTAL: $200,000 *Flight dates and media mix subject to change based on media buyer recommendation AilB —- ''','"t;', ', , n.Jh \itginia Beach Three Key Messages: • Your voting system has changed. • In the past, Virginia Beach residents could vote for all 11 Council members including the mayor. Beginning this year, in November 2022, residents will only be able to vote for candidates who live in their newly defined district (as determined by the U.S. District Court). All residents will still be able to vote for the mayor. The mayor's election will take place in 2024. • Everyone is in a new district and your polling location may change. Ni1B \i'ginia Beach Why: The City of Virginia Beach is complying with a U . S. District Court ruling which concluded that this new system and these district boundaries are required to comply with the Voting Rights Act of 1965. \/B irginia Beach What Else Do I Need to Know: While complying with the district court's ruling, the City of Virginia Beach is also appealing the case to the Court of Appeals for the Fourth Circuit to defend the principle that citizens, rather than the courts, should determine their own electoral system and district boundaries. A/113 Virginia Beach nashville rec istricting "7 r , 4n, 0...4.4 I LOS ANGELES COUNTY REDISTRICTING 2021 410 •• • • • • • • .„:„ Redistricting AUSilli Virginia AUSTINTEXAS GOV/10-ONE V:.ginia Beach I 0 0) Q C 0 0 4) •� 4) C) 9_' 7 if. . i CD IP . ,*1: '41, 4 • 4 , ,„ i_• • \ - • ,- ' ( - 4..a . . 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'"'. -;••••,'" '''"- ,. - -.., ...: • = ..,-..,i redistricting . ... re: DISTRICTING VIRGINIA BEACH VOTER GUIDE • , EVERYTHING YOU NEED TO KNOW ABOUT REDISTRICTING nv , ,, GpINSTAR ICE,TIA ,NG, 'Trr re•• 1 „, /\ r S.\ , .—. , , Cl / rPI ACP, ..0 .., •c)'., ,." , . 1,..0) '.7., \-•-•,.....„ , .\ oi?..oC1-rf'D'" ' 0 , ' tkt.,.., owoct, 0 IMIIIMIMMIIMINIIIMINO . ..,- 0 , ,;.0-- „.. , ,,. \ . ,/ ;,...- ' . t' vt V. a CII ES PPE.E. 14,.....7 )." 41 rioym Sample Social Media Visuals 0 a©scNnr t2 1 r-. „ r ,,' P ' ,7 4. w;p ofons�at r � M9trictY � �,t a t' a 31 w `" , '+lt,e NA Al:! t p 3 _ otstrtet a Oistricl 6 R 4b 1 w ,t �, i � e�1^� pax : + 1} it eau 7 � x i w n i � �' muurkfisva t,k �"• j r{^q9 ^+ar} tip #1 t fl��•Dlstrki,J, , ":""''' a NORGOLK / eM a� ?t w` - Olatrkt 3 _ ''' l__Z Dhtict DMus d�y,S wy.. 1' f "� / (� s J .9y `c f J x WOt1\iNst,fct.4 , ...... ,, 9 `,, MO 1. e. p' lc k r 5 r �/1I R R•dt �°° v����M A Do you know your new voting district? re: DISTRICTI NG , , 10, / V V ace Mi Pr.0 # residents checked their new District 2 district online this week \ % tl CHECK YOUR ADDRESS O '�, i • 1 0 re: DISTRICTING v ! Pt 1 N ,:A BE AC Bi re: MG S i" RADIO AD COPY "Virginia Beach residents, your voting system has changed. Ten new districts have been defined by the US District Courts, and you'll now vote on one candidate who lives in your district and the mayor. It's called the 'ten-one' system. Go to www. vbgov.com/redistricting regarding your new district, your polling location and who's on your ballot for � 2022. " Creative Concept # 2 Virginia Reach PGN 1J I6s 0 O o WP`� 1� f U P�� 1 i • , J= O 61 CD 0 6�'� co c o It 4 f V O a „ ' G ' bid �o bid co G E :0,, '~ 1J J- • 2�0� m`� 1J rr o � 0 2 = Z N 6' J 4) 0 J6 J= 0 U .0 G0 1J021 c" 1J bP 6 4P of c J6^�`OJ= ,� ��O O6^ CJJ= IIC/ Go 1 G� 1J . 6 OP 6' 0 5 W 0 Y O < O 4o 1`i(' rP 6 i v \ Go t , 6'i� Go U p J? (1116 6, Lp (D III Op (it OMR CD . 11111111 a ma II C . 0 Ca r• t:3) In iii 0 a... . CC1 fm° .,... ,, cga ,.... 4.% a cla co ry ... -__________ / Go = = .., , I.- ci cm ...... *y � .v 4 � , Q ' 1 0 inn 0 0 :-T. ® % •O o i • T Q0 "mom �.. ti� 17 in • g 0 '. ''' 0 • d I " :0 i 101] E, 0 . . • • c� co ai a� _' CID _ - E 0 C) O 4 co C L `o O .. s , v • = za 0 1 ,_. a _ _1-1 !cC .L i. }5 SECTIONS Q SEARCH WEATHER !PILOT MANAGE SUBSCRIPTION SUBMIT A TIP SUBSCRIBE LOG IN 4 weeks for only 99c LEARN MORE ABOUT SUBSCRIPTIONS GO 4 WEEKS UNLIMITED! FOR ONLY JANUARY 10.2022 45°F NEWS COVID-19 AND VACCINES SPORTS NEWSLETTERS OPINION DINING OBITUARIES GAMES AND PUZZLES ADVERTISEMENT Q ;o ® 10 NEW Districts. One Mayor. One BIG city. GO •0 5DVERTISEMENT ENVIRONMENT , Where Do I Go to Vote? On wind-ravaged Outer -., Banks, beach nourishment O .. projects moving forward BIG � e 0 Advertisement X 9 0 TO 0 Virginia Beach has a NEW voter election system. That's BIG news. READ MORE 0� 00 10 � 0 RADIO°6°AD COPY "Changes to a voting system ? That's a big deal for Virginia Beach, the state's largest city. Ten new districts have been defined by the US District Court with roughly 46, 000 residents in each district. That's BIG news for the Beach. It's called the "ten-one" system. Virginia Beach residents, go to www. vbgov.com/big10 to learn what this means for you and your vote this fall. " vbgov.com/redistricting OCEANAIR 001p1A BRq 00,041A atq A y 5ut. X LYNNH.,222 s �9n4.PdlaA ROSEMONT .�,. 1� 1)6, ,, ' District 9 '� it* hell DIStp hell D1St IA 2,1 hilA' r� Q.v. .1 GIN BF District 8 District 6 IIJNtf Rs.,r::.tL. r' g f9d, t'`"Districcs 00 P` } 58 h IL p1S N LD S 4O1:J'-OLi o.. J p ' o1N1A aFBIG o1p1A aF Dis 3 .p qo .°' qc Distrct `�� � y .a �r ref 8 eeo istrtctfi' _T'f3 i o o~ �o c` District S `hell ote GhCil DISSP. District/ • iea -.. VIRGIN ost W' • o,N1A eF BEACH ,. 'p qy �p qs • District nD o~ A,ueIn made and Ctrasapeake Canal e03 4 oNC/l D15t •• G1M�A aff o1N 1A a Nell.0%0 � p qC .. � y y no re: D I SI R I CT I N G ohCll.D15tp `hen•p1S4 p V I RG I \ I A B EAC H EVERYTHING YOU NEED TO KNOW ABOUT REDISTRICTING vbgov.com/big 10 0,$1IA so 4 ::. 6,44IA so NCIL D1St Nett 0IS1 O\NIA eo ,`P 9C ,`p 101. S 9 „. , , 4 0 4 DGNc/L DIStp` oGNCIL %CIS1a` 4t$IA BF • G,$IA BF' .10 8 °o ,C, °o �o A. -NCIL D109. GNc/L DISta 4 • G`$IA eo •;:.1 �`'. G\r1IA so p6,11 p\4• • •COG p`Ci NCIL DISC • • p004IA •a .. PO`NIA so, NCIL DISC COG p`CG COG P\CI' NCIL D1Sj NCIL DISC 36 ADJOURNMENT Vice Mayor Rosemary Wilson DECLARED the City Council Workshop ADJOURNED at 5:52 P.M. Chief Deputy City Clerk A da rues, C City Cler City of Virginia Beach Virginia January 11, 2022