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HomeMy WebLinkAboutMARCH 22, 2022 WORKSHOP MINUTES 0141 Amy
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VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
March 22, 2022
Mayor Robert M. Dyer called to order the CITY COUNCIL WORKSHOP in the City Council Chamber
City Hall, on Tuesday, March 22, 2022, at 2:00 P.M
Council Members Present:
Michael F. Berlucchi, Linwood O. Branch, Mayor Robert M. Dyer,
Barbara M. Henley, N. D. "Rocky"Holcomb, Louis R. Jones, Aaron
R. Rouse, Guy K. Tower, Vice Mayor Rosemary Wilson and Sabrina
D. Wooten
Council Members Absent:
John D. Moss—Arrived at 3:08 P.M
2
CITY COUNCIL'S BRIEFINGS
URBAN RENEWAL CENTER IMPACT YOUTH SUMMER CAMP
2:01 P.M.
Mayor Dyer welcomed Dr.Antipas L. Harris. Dr. Harris expressed his appreciation to City Council for
their support and provided the following presentation:
"The Office of Juvenile Justice Delinquency Prevention points to several studies,for example
by Melissa Menzer, James S. Catteral, Susan A. Dumais, Gillian Hampden-Thompson and
others, that prove that "arts have a positive impact on youth development,from birth through
adolescence years."Also, "engaging in various arts activities (such as singing, dancing,play
acting, and doing crafts) at a young age is associated with positive social and emotional
behaviors, including empathy, sharing, and mood control."
With full understanding that some of the families who would love to support their children
through the arts do not have the resources, the URC is requesting public financial resources
from the City of Virginia Beach so financially strapped parents will not need to pay for children
to get involved in IYAP.For up to 50 children to enroll in 3 cycles of 15-week cohorts, the URC
needs $50K We are asking Virginia Beach City Council to support the children with a $25K
public grant. We will seek private resources for the remaining financial need.
Besides supporting youth in their social and emotional development, post-COVID mood
control, and academic performance, we want to be part of the City's efforts to preserve the
vibrancy of the arts in Virginia Beach. An investment in the children will assist this mission.
The classes will include Hip Hop Dance Techniques, Jazz Dance Concepts, *Ballet and
Modern Dance (*starting in June), Theatre and Acting, and Boat Design and Crafting. The
classes will be taught by top-notch Hampton Roads instructors. Norfolk Academy's Elbert
Watson provides ballet and modern dance instruction; Virginia Beach's Baila Fuzion Dance
& Creative Arts Center provides the Hip Hop and Jazz dance lessons;former actress Tiffany
Williams leads the theater program; and Tidewater Wooden Boat provides boat design and
building instruction. Each course is 15 weeks."
Mayor Dyer expressed his appreciation to Dr. Harris for the presentation.
March 22, 2022
3
CITY COUNCIL'S BRIEFINGS
VIRGINIA WESLEYAN JOB TRAINING PROGRAM
2:23 P.M.
Mayor Dyer welcomed Dr. Scott D. Miller, President. Dr. Miller expressed his appreciation to City
Council for their support and provided the following presentation:
Virginia Beach City Council
Workforce Development Presentation
March 22,2022
"Good afternoon and thank you for having me. Virginia Wesleyan University is proud to be
the oldest university in Virginia Beach. As a matter of fact, we are one of only two non-profit
universities claiming Virginia Beach as our home.
Starting in March 2020 and continuing through the darkest times of the pandemic, Virginia
Wesleyan attracted a good bit of media attention for our non-credit programs offered through
VWU Global Campus. These courses and programs were directed at helping people negatively
impacted by the pandemic—furloughed, laid off, and retrenched.
I thank the City of Virginia Beach, City Manager Patrick Duhaney, Deputy City
Manager/Director of Economic Development Taylor Adams, and the Hampton Roads
Workforce Council for their wisdom,foresight and partnership that has benefited so many.
Before I comment on this program,please allow me to take a moment to express gratitude on
a different front. Last week, I attended a gathering of business leaders for the Board of
Directors planning retreat for Virginia Beach Vision. Last night, I attended a gathering of
about 30 business leaders at Aldo's.
At both meetings I heard tremendous appreciation for the good work of our City Manager and
his Deputy City Manager at creating a new, more user friendliness in city services. Having
completed 31 construction projects at our campus during the past six years, I have observed
some of the obstacles and frustrations of the past,so I have a special appreciation for the spirit
of cooperation they have brought to their roles.
Patrick and Taylor have brought a freshness to operations that is very much needed and
appreciated by the business community--and on behalf of that community, I say thank you.
Two weeks ago, as Virginia Wesleyan University brought two construction projects to a close,
I received an unsolicited call from a city department head asking for input on the city's role in
both projects.After a good, constructive conversation, I asked what prompted
the call. He cited the new philosophy of user friendliness espoused by both Patrick and Taylor.
March 22, 2022
4
CITY COUNCIL'S BRIEFINGS
VIRGINIA WESLEYAN JOB TRAINING PROGRAM
(Continued)
So,Patrick and Taylor...I thank you...we thank you. I hope this spirit of cooperation permeates
all areas and services.
Now, back to the topic at hand...
The Virginia Beach Economic Development/ Virginia Wesleyan workforce development
program offers courses online, in person, on site at area businesses, and at The Hive in Town
Center. Since March of 2020, over 9,300 learners have registered for these non-credit courses
— with 2,411 completions and certificates. 72 percent of registrants — that's 6,696— list
Virginia Beach as their home. The online offerings become particularly attractive during the
period of the Governor's stay-at-home order in 2020.
The impact of these courses cannot be overstated. Offered free of charge for learners, these
courses provided community members a way to learn new skills or advance existing skills in
the face of unemployment due to the pandemic.Among the most popular ones were courses on
cover letter and resume writing, personal finance, administrative assistant fundamentals,
creating webpages, intro to Excel, and the like.
For many leaners, it was a way to remain professionally relevant during a very challenging
time. These courses allowed our greater community not only a risk free way to garner new
skills, but to come out of the pandemic stronger and more resilient.
Those that completed online courses were offered additional online training in the same or
corresponding track as the workforce development course, demonstrating VWU's commitment
to lifelong learning and continuing education for the region's workforce and beyond.
An offshoot of the early success of the program has been the addition of corporate trainings
and workforce development programs with a menu of options to area businesses.
An important part of our partnership has been our ability to use The Hive in Town Center. We
are proud to host the spring student-designed and led Marlin Business Conference Opening
Session at The Hive on April 11. We will welcome Jon Pruden, CEO of Taste, as the keynote
speaker that evening. Other conference speakers include Delceno Miles, President and CEO
of The Miles Agency; Priscilla Monti, Senior Vice President for Programs and
Communications for the Hampton Roads Chamber; and Linda Peck, Executive Director of the
Greater Norfolk Corporation.
The Hive also boasts Virginia Wesleyan University interns who helps with the daily operations
of the facility and special events.
March 22, 2022
5
CITY COUNCIL'S BRIEFINGS
VIRGINIA WESLEYAN JOB TRAINING PROGRAM
(Continued)
The workforce development program has attracted the attention of Senators Tim Kaine and
Mark Warner, who supplemented the City funding with a joint request of$800,000 to support
a COVID-19 Displaced Worker Initiative for people who have been laid off,furloughed, or
have lost their jobs.I'm proud to share that the funding has been approved in the 2022 budget.
This program was one of only two projects statewide requested and endorsed by Senators
Kaine and Warner.
With me today is Larry Belcher, Director of Enrollment for VWU Global Campus, which
includes non-credit courses, lifelong learning, and our joint campus in Japan.
Again, my special thanks to the City of Virginia Beach for supporting this program and
allowing me to speak today. We look forward to continuing our partnership to create a resilient
and future-oriented workforce in Coastal Virginia.
Before I close, are there any questions for me?"
Mayor Dyer expressed his appreciation to Dr. Miller for the presentation.
March 22, 2022
6
CITY COUNCIL'S BRIEFINGS
RESORT AREA SPRING/SUMMER CAMPAIGN
2:40 P.M.
Mayor Dyer welcomed Nancy Helman, Director. Ms. Helman her appreciation to City Council for their
continued support and distributed a copy of today's presentation, attached hereto and made a part of the
record.
Mayor Dyer expressed his appreciation to Ms. Helman for the presentation.
March 22, 2022
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Source:American Travel Sentiment Survey,Wave 57 (Miles Partnership& Longwoods International)
WHERE WE ARE•.•
Indicated that Coronavirus Would Greatly Impact their Decision to
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Source:American Travel Sentiment Survey,Wave 57 (Miles Partnership& Longwoods International)
WHERE WE ARE..•
Activities Travelers Planning to Do on Next Leisure Trip
Visit friends and family 47%
Take a road trip 42%
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Go shopping 36%
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Visit an amusement park or theme park 25%
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Explore a rural area 22%
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Source:American Travel Sentiment Survey, Wave 57 (Miles Partnership & Longwoods International)
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COMMUNITY WAS THE INSPIRATION
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.•.ANCII THE COMMUNITY CRUSHED IT .
Local Guides
Want to know what there is to do in Virginia Beach in the Fall and Winter months? Don't take it from us.Our locals are excited to
welcome you and show you how they settle into the season in true local fashion.
•
LUOMAN HASKETT ANDREW YANCEY STEPHANIE DIETZ
LET'S GO LET'S GO LET'S GO
ALLEN HARCOURT PHILIP GOOLD JOSHUA CAROLINO
LET'S GO LET'S GO LET'S GO 19.
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STAKEHOLDER FEEDBACK
ENGAGING I KID-FRIENDLY I BEACH I ENTERTAINMENT
REAL I SENTIMENTAL I SECURITY I FAMILIARITY
LOCAL EXPERIENCE I BELONGING I AUTHENTIC
ACCESSIBILITY I GENUINE ( "I DESERVE A BREAK" I FAMILY
COMMUNITY I "I NEED A BREAK" I SENSE OF IDENTITY
DIVERSITY I UPBEAT I RELATABLE I CREATING MEMORIES
26.
WHERE WE ARE GOING
Spring and Summer is where we all really shine. Much of our offering is created by
and for the families of our community - the ones who call Virginia Beach home. It's
this fact that has inspired our campaign evolution.
We've worked hard to convey how open our community is.
This season, it's not just about who we are.
It's about what we do in Virginia Beach - how we eat, drink, relax, and play.
How we unplug and how we reconnect.
For Spring and Summer, we'll let the real families of our community welcome our
guests and visiting families to share in those experiences with us.
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(tc,.:, SponsoreVisit Virginia Beach X ( Visit Virginia Beach X Visit Virginia Beach X
Join our local guides in exploring everything the From live music on the beach to fireworks over Join our local guides in exploring the freshness
diverse coastal community of Virginia Beach the water,you won't want to miss the events in of the Virginia Beach food scene.Your taste
has to offer this season. Virginia Beach this season. buds will thank you.
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FY22 PAIO MEDIA TIMING
AUDIENCE Ft JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE
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7
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
3:07P.M.
Mayor Dyer welcomed Robert J. Tajan, Director—Planning and Community Development. Mr. Tajan
expressed his appreciation to City Council for their continued support:
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)11
Planning Items
April 5t1'City Council Meeting Na3
There are five(5)Planning Items scheduled for April 5t:
SUMMARY — April 5th
5 Planning items scheduled for City Council's consideration
t.City of Virginia Beach
• A zoning ordinance amendment to add terms related to
energy storage facilities a zoning ordinance amendment to
add requirements to Energy Storage,a zoning ordinance
amendment to include Energy storage facilities as a ,„,,,,,,,�,,,•�,LL�
permitted use with a Conditional Use Permit in 1-1&1-2 ,�+-•^•^�=p--
Industrial Districts
• Recommended for Approval by Planning Commission&Staff b
2.Baker Road Properties,LLC-District 4,formerly Bayside
• Conditional Rezoning(1-1 Light Industrial Distnct to
Conditional A-36 Apartment District)
• Recommended for Approval by Planning Commission&Staff
3. North Independence Storage,LLC—District 9,formerly
Bayside
• Conditional Use Permit(Mini-Warehouse)
• Recommended for Approval by Planning Commission&Staff
4.Georgi Stovanov—District 6,formerly Beach
• Conditional Use Permit(Short Term Rental)
• Recommended for Approval by Planning Commission&Staff
2
March 22, 2022
8
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
SUMMARY - April 5th
5 Planning items scheduled for City Council consideration
5.Jesse Ryan—District 5,formerly Beach
• Conditional Use Permit(Short Term Rental)
• Recommended for Approval by Planning Commission&Staff
m ro.v.w.c•aro.•a uc
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me.
3
4,4411
CITY OF VIRGINIA BEACH ITEM
1
An Ordinance to amend Section 111 of the City Zoning Ordinance to add
terms related to Energy Storage Facilities & Section 1001
An Ordinance to add Section 225.02 to the City Zoning Ordinance to add
requirements to Energy Storage Requirements
An Ordinance to amend Section 1001 of the City Zoning Ordinance to
include Energy Storage facility as a use permitted with a Conditional Use
Permit in the I-1 & 1-2 Industrial Districts
a
March 22, 2022
9
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
DEFINITIONS
Term Definition
Energy Storage Energy storage equipment or technology that can absorb energy,store such
Facility energy for a period of time,and redeliver energy after it has been stored.This
term includes battery storage facilities.
The removal and proper disposal of equipment,facilities,or devices on real
property,including restoration of the real property upon which equipment,
Decommissioning facilities,or devices are located.Restoration of the real property shall include
soil stabilization,and revegetation of the ground cover of the real property
disturbed by the installation of such equipment,facilities,or devices.
5
ENERGY STORAGE FACILITIES AMENDMENT ITEM 1
PROPOSED DISTRICTS
zon- 1-1 : 1-2
•• '" c- Use light Industrial Heavy Industrial
District District
,� ' I 1 1-2
Energy Storage Conditional Use Conditional Use
1.1
**-"" • Facility Permit Permit
..� `6 •
111.11.
Cn1113
6
ENERGY STORAGE FACILITIES AMENDMENT ITEM 1
March 22, 2022
10
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
ADDITIONAL STANDARDS
Energy Storage Facility:
• Conditional Use Permit required in both permitted districts
• 100 foot setback along all lot lines
• Category VI landscape screening
• Decommissioning plan required and complete physical removal within 365 days of
abandonment
7
ENERGY STORAGE FACILITIES AMENDMENT 11.1111111111MmoITEM
BAKER ROAD PROPERTIES, LLC ITEM
Council District:District 4, formerly Bayside 2
Location: 1276 Baker Road
j J , la
1 •aI +
g
ta St; 4r.*
CONDITIONAL REZONING
(I-1 Light Industrial District to Conditional A-36 Apartment District)
Staff recommends Approval
Planning Commission voted 11 to 0 to recommend Approva 8
March 22, 2022
11
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
i.
, 1. ii.it r t_ '''''' , .--s-4'.771.4-' __.--
la i
1 I " i, 4i
• Request to rezone&redevelop a 14.69 acre parcel in the Right-of-way improvements along Baker Road to include
Burton Station SGA from I-1 to Conditional A-36 for up to sidewalks,curb&gutter,streetlights
524 multi-family units at 35.67 units per acre
• 2 proposed stormwater management facilities required
• Site of the defunct DLH Sports Complex that was never to address all standards during final site plan review
completed
• Additional students within acceptable thresholds for
• Urban-style design&site layout that integrates the SGA& school capacities
Comprehensive Plan's guidelines for multi-family residential
development • No known opposition 9
-
BAKER ROAD PROPERTIES,LLC ITEM 2
NORTH INDEPENDENCE STORAGE, LLC ITEM
Council District:District 9,formerly Bayside
3
Location: 1612 Independence Boulevard
I — w, , /
A .a)1
/ R
0
td
1 / t R..
r 3--''' gro,M * ._ ,, ..-.
N' , " ?
to 1,4.4k .\\,. -7
4011 ,,,.
lei 4 PF:14\0. . , . s
w M At.;". 4. t,. v
d •,.
\ �`
CONDITIONAL USE PERMIT (Mini-Warehouse)
Staff recommends Approval
Planning Commission voted 9 to 2 to recommend Approval
10
March 22, 2022
12
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
,,....e.w•akin«.
Caress,IV Punnn°s
—
j '' .ut—.n■■ MUM -
` l_...\ -'2- ! '1/*-'i n1, s_e a- -= ■
Lae..gimpy
\ T� U
`ayli e G• �YMO,np ` -
/ FOYnarilon - �i
s...mg _
FounOabon
rye•` —�--
_ r_ • Renderings depict a building design that resembles an
71
_._. .�_=� office building rather than a self-storage facility
INIM•.Fw.w'.. .V.PunFrontage Hei ht limited to 35 feet to residential, to 40
rr��wp _:= Punting ►unnn°s g adjacentup
feet along Independence Boulevard
• Conditional Use Permit for a 3-story,climate-
controlled,self-storage facility with 1,000 square • Conditions recommended that address potential light
feet of office space spillage
• 2 existing points of ingress/egress recommended to • 1 letter of support,3 letters of opposition,a petition of
be reduced to 1 for safety reasons opposition with 18 signatures,concerns related to potent'
flooding,reduction in property values,height 11
NORTH INDEPENDENCE STORAGE,LLC ITEM 3
GEORGI STOYANOV ITEM
Council District:District 6,formerly Beach
Location: 4005 Atlantic Avenue, Unit 11 4
5
,--"---, -:-.,,,„--- .... „ _ .
`s
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,...„,... , _
ilkAli:. '
-Fi'S ,,,
tei
it \ _____- ,
ii '\ �,`\` � \'�
CONDITIONAL USE PERMIT(Short Term Rental)
Staff recommends Approval
12
Planning Commission voted 10 to 0,with I tion to rec royal
March 22, 2022
13
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
_�.�. Awe.►arku,�
lw.... .
`.. _ -- v....�rt ata<
• Request for a 1-bedroom Short Term Rental in Oceans II Condominiums at northern terminus of Boardwalk along
Atlantic Ocean at 40th Street&Atlantic Avenue
• 1 parking spot assigned in off-site lot diagonal from condominium
• Request consistent with 9 other Short Term Rentals approved by the City Council&land uses in the vicinity
13
GEORGI STOYANOV ITEM 4
o/ 01.1,1
. 44tb Street
j�rct Hatt Strstreet
43cd
r!Hett street
42N Cava:Er c7i,e
i 40th StRet
o
fir','�i r+
s
n
i
m d
!Short Term Rentals
t sear. j
1 • r....
• I..
. C err.. ggtt,Street
14
GEORGI STOYANOV - - ITEM 4
March 22, 2022
14
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
JESSE RYAN ITEM
Council District:District 5,formerly Beach 5
Location: 909 Pacific Avenue, Unit C
h/; • ark{'
CONDITIONAL USE PERMIT(Short Term Rental)
Staff recommends Approval -
15 Planning Commission voted 10 to 0,with 1 abs ntion to reco royal
Tu-
, Eggi
-
8'"Street Parking Garage •
• Request for a 1-bedroom Short Term Rental in the Oceans II Condominiums ', Space a]to
at northern terminus of the Boardwalk along the Atlantic Ocean
• 1 parking spot assigned on site&1 parking space to be leased in 9tn Street Parking
Garage
• Request consistent with 8 other Short Term Rentals approved by the City Council&
land uses in the vicinity 16
JESSE RYAN ITEM
March 22, 2022
15
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
14th Street _...----_----
"
t � ey r,
G y
130 Street`° m
,.-11tt%Street
,eke Drtve
Alley
p rr D
Norfolk Avenue - m
?I', 91h Street
Sttt Street
Owl
1n,Street
Short Term Rentals
GO Street
cur Suws er»e
p11ey
nt pyenue SO Street
pvenue
Waco
17
RYAN JESSE ITEM 5_!
Mayor Dyer expressed his appreciation to Mr. Tajan for the presentation.
March 22, 2022
16
CITY MANAGER'S BRIEFINGS
PROPOSED FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget)
3:22 P.M.
Mayor Dyer welcomed Kevin Chatellier, Director — Budget & Management Services. Mr. Chatellier
expressed his appreciation to City Council for their continued support:
A A Irt:
41.,7,,.: 4„ ,, vie
..„..
ty:,.: 14k- NI .N ailr -
:.f
FY 2022-23 Proposed City Manager's Budget
Kevin Chatellier, Director of Budget and Management Services
March 22,2022 -
Mr liriAlliElla , __. , .. 1 I I" \
N— _.1.
Here are the FY 2022-23 Operating Budget Highlights:
FY 2022-23 Operating Budget Highlights
• Overall budget growth is 6.8%
• Total Net Increase in FTES is 110.4
• City- 51.92
• Schools- 58.48
• Expenditures
• Proposed Budget is positioned to maintain baseline services
• Remain flexible
• Revenues
• Organic growth in revenues rebounding quicker than expected
• A few tax and fee adjustments are proposed to support new
initiatives _ A0
• Applied Per. Property FMV approach-tax avoidance $42.9 million „#•
illt
*Council Members Holcomb and Moss filed disclosure letters regarding the Body's vote on the FY22-23
Budget, attached hereto and made a part of the record
March 22, 2022
17
CITY MANAGER'S BRIEFINGS
PROPOSED FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
Fiscal Relief Initiatives to Date total$144,157,439:
Fiscal Relief Initiatives to Date
Fiscal Relief Initiatives S105,421,307
Personal Property FMV S38,400,000
Personal Property $336,132
Business,Elderly,and Disabled Relief
Total to Date $144,157,439
3
Demand for Services
• FY 2019-20
• 5/31 Recovery efforts increased workload of City workforce
• FY 2020-21
• Cut proposed budget by $67 million
• Cut 1 87 FTEs from Proposed and additional 49 FTEs after
Adoption. Implemented hiring freeze.
• FY 2021-22
• Added resources to focused area of needs and at the same
time reduced the real estate tax rate.
• Addressed mid year service delivery issues as a result of
staffing challenges:
• P&R OST
• Human Services Nursing
• Waste Collection- COL Licensing
March 22, 2022
18
CITY MANAGER'S BRIEFINGS
PROPOSED FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
This chart provides the allocation breakdown for the proposed FY 2022-23 Operating Budget totaling
$2,453,921,489:
FY 2022-23 Operating Budget
$2,453,921,489 total
Planning/Public City Capital Projects Public Safety Convention&Visitors,
Works/Public Utilities 40% 11.8% Economic Development
Parks&Recreation, 12.1% 2.6%
Libraries.Aquarium,&
Cultural Affairs City General Fund Debt
4.1% Service
2.4%
Human
Services/Health/Housing
7.3%
Financial/General .J
Government
9.7% I
5
Nominal Budget ADJ in Constant Dollar
$2,700 --
— $2,454
$2,500 — S2,297
52,086
$2,300 S2A78
o$2,1 00 $1,763
$1,755
$1,900
$1,700 /
$1,719 $1,738
$1,500
—
$1,300 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Fiscal Year
Budget Inflation Adjusted(Constant Dollars) - -Projected Inflation
6
March 22, 2022
19
CITY MANAGER'S BRIEFINGS
PROPOSED FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
The Demand for Services Index has increased 16%since 2010:
Demand for Services Index
130
125
120
x 115
v
E. 110
>- 105
v
m 100
95
90
10 11 12 13 14 15 16 17 18 19 20 21
7
The next few slides provide an overview of City Operational Needs:Keeping the Lights On:
City Operational Needs: Keeping Lights On
• Adjustments made for increases in VRS rate- $6 million
• Fuel, Energy and Inflation Reserve- $5 million
• Vehicle Replacement increase- $1.6 million
• Departmental adjustments made where necessary to
account for contract increases and personnel related
increases to avoid service interruption
• EMS Lifeguard Contract
• Sheriff-food services, pay adjustments, etc.
• P&R-annualized cost for OST increases
• Voter Registrar- redistricting
March 22, 2022
20
CITY MANAGER'S BRIEFINGS
PROPOSED FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
City Workforce: Keeping Lights On
• FY 2022-23 Budget Maintains existing policies approved by
City Council to date:
• Public Safety Workforce Development
• Annualized cost for Public Safety education and longevity pay
• Supervisor Mid-point adjustment
• No proposed increase employee healthcare premiums
• General Fund Compensation reserve totaling $32.8 million
• Potential allocation toward market salary, COLA, step-plan,
employee additives, etc941*
Public Safety Initiatives to Maintain Existing Service
• Emergency Medical Services-
• 20 FTEs-Combination of EMTs and Paramedics
• 3 FTEs for Advanced EMT Training Program
• Police Department-
• Annualized cost of recent technology investments
• Converted contracted positions to part-time for continuity
• Fire Department- 3 FTEs
• Commonwealth Attorney- 2 FTEs � �*---
March 22, 2022
21
CITY MANAGER'S BRIEFINGS
PROPOSED FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
Business & Community Support:
• Funding for a second Disparity Study to continue current policies
• Additional staff for Planning Department to:
• Address existing backlogs within Permit and Inspections primarily
associated with recent changes in building code
• Improve timeliness of permitting process and software systems
• Virginia Wesleyan workforce development program
Mental Health Services & Community Support
• Human Services Consolidation of services at Pembroke Six
• Public Safety wellness and counseling
• Resources restored for Homeless Prevention and Diversion
Program
r
12
March 22, 2022
22
CITY MANAGER'S BRIEFINGS
PROPOSED FY2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
The next few slides provide an overview of Schools:Keeping the Lights On &Expanding:
Schools: Keeping Lights On & Expanding
• Workforce issues remain primary focus:
• Salary increase 0.5%step+4.5%COLA- 528 million
• Health Insurance- $8.5 million
• Range Adjustments for Hard to Fill- $10 million
• Absorbed cost for debt service increase and cost related to
existing State and Federal mandates
• Increased pay-go to CIP
• Replacement of Payroll System and Phone System
• Investment in FTEs for Security Office and Legal Services
13
Schools: Revenue
• Base needs as Proposed is predicated on maintaining:
• $484 million from Revenue Sharing Formula(RSF)- increase of
$27.7 million
• $421 million from the Commonwealth increase of$21.5 million
• Revised FY 2021-22 revenue estimates reflect Schools
potentially receiving additional $22.7 million (current year)
• Revised FY 2022-23 revenues, mid year update, result in
funding formula providing Schools with additional $22
million above base level need.
14
March 22, 2022
23
CITY MANAGER'S BRIEFINGS
PROPOSED FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
New Dedication Applied to School
Funding Formula
• Proposed FY 2022-23 Operating Budget includes a 'Hold
Harmless' dedication that withholds this revenue from the
RSF
• A portion of this is being utilized to support and maintain
base level services in the General Fund (EMS FTEs,
Correctional Facility, and Fire, etc.)
2111,1
• Over half of this revenue is being redirected to defray cost of _ 2Li `
bond referendum tax rate increase
11111
Here is a summary of the Stormwater Flood Protection Program Bond Referendum Fund:
Stormwater Flood Protection Program
Bond Referendum Fund
• Proposed Budget reflects new Flood Protection Program
(FPP) Fund
• Due to natural growth in assessment values and increased
per penny value, the rate needed is 4.1 C or nearly $28
million
• Proposed Budget recommends a rate increase of 2.3C to
support this with the redirection of 1.8C from the General
Fund.
• The 1.8C redirected from the General Fund is due to organic
growth of Real Estate revenues equal to .12.3 million
March 22, 2022
24
CITY MANAGER'S BRIEFINGS
PROPOSED FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
Here are Special Revenue Funds:
Special Revenue Funds
• Restore Open Space Fund to its original purpose- Site Acq.
• Moved 6.4 FTEs and cost of$2.5 million of P&R Maintenance
to the General Fund
• Tourism Investment Fund
• Removes sunset provision of the dedications within this fund
• Tourism Advertisement Fund
• Removes the sunset provisions of the dedications within
Ai
fund
Here is FY 2022-23 Positioned to Maintain Flexibility:
FY 2022-23 Positioned to Maintain Flexibility
• Proposed budget relies on $8 Million in attrition savings
to balance
• Includes a $7 million 'City Council Emergent Need
Reserve' that could be used as best determined by City
Council. Examples include but not limited to:
• Reduce BPOL(S998k)
• Reduce Per Property- Elderly and New Business
• Reduce Real Estate 1 C = $6.8 million
• Increase compensation 1%Gen Fund= $4.3 million
• Grocery Tax Elimination
AAA
#8
a0-4147
March 22, 2022
25
CITY MANAGER'S BRIEFINGS
PROPOSED FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
t
' Viik.._4
� I
re)
s
lot,
...
FY 2022-23 to FY 2027-28 10
City Manager's Proposed CIP
i
k
t,.
Here is the Six-Year Capital Improvement Plan by Section:
Six-Year Capital Improvement Plan by Section
Stormwater&Flood
Protection Schools
26% 14%
Water&Sewer Utility Buildings&Assets
9% B%
4 Coastal Projects
4%
Roadways
17% �, .t Economic and Tourism
Development
12%
Parks and Recreation -
4% Information Technology
6%
Total CIP = $2,893,i69,345 20
March 22, 2022
26
CITY MANAGER'S BRIEFINGS
PROPOSED FY2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
The next several slides provide CIP Highlights:
CIP Highlights
• Stormwater
• Maintenance and Water Quality-funded historical amounts
• Flood Protection Program- established 7 Master projects
• Economic and Tourism Development
• Increased nearly $200 million when compared to current year six-
year programmed CIP
• Robust financing plan as a result of extending TIP sunset
dedications
• General Fund investments in Corp. Landing Infrastructure, Burton
Station, and Strategic Site Acq.
21
CIP Highlights (continued)
• Roadways
• Projects receiving additional State / Federal support:
• Laskin Rd Projects
• Nimmo VII B
• Construction increases absorbed with minimal impact on project
delivery timelines. Example;
• Centerville Ph II
• Shore Drive Ph III
• Construction, Engineering, and Inspection (CEI)
• Schools
• State Construction- $21 million
• Continue use of PFRB
• Bettie F. Williams and Princess Anne High both fully funded
zz
March 22, 2022
27
CITY MANAGER'S BRIEFINGS
PROPOSED FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
CIP Highlights (continued)
• Parks and Recreation
• Open Space reverting to original purpose site acquisition
• Park Development and Infrastructure programmed with $21
million in Gen Fund funding
• $15 million for Park Maintenance resulting from Open Space
change
• $6 million increase to address backlog and future park
development
• Coastal
• Croatan Beach Replenishment
• Rudee Inlet Weir Replacement
CIP Highlights (continued)
• Buildings
• Funding for improvements and renovation of the correctional
facility
• Euclid Yard Facility Replacement
• Courthouse Escalator Replacement
• Information Technology
• Modernization of departmental operating systems
• Human Services- Document Management, Children Services
Modernization, Evidence Management System
• Revenue Management System Sustainment, Check Processing
System Upgrade
• Public Safety Forensic Management System
2..42000
March 22, 2022
28
CITY MANAGER'S BRIEFINGS
PROPOSED FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
Here is an overview of ARPA
ARPA use in CIP
CIP Section
Stormwater Maintenance $44.9 million
Parks and Recreation $20 9 million
Buildings and Assets $1 7.6 million
Information Technology $9 9 million
Total ARPA: $93.3 million
40111111111
25
ma's 4i f�.
r,-', „--,---/-,-}-
\ ..V‘ -,'I''l,''Nk'
44.
. f.,',
` --,i
,',,
•
V _, _
,_
„..... ,‘„,w,
.'''''4..\
FY 2022-23 Revenues
• *14, x .
kirr.. '7: - ".40. k -- - -
March 22, 2022
29
CITY MANAGER'S BRIEFINGS
PROPOSED FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
Here is an overview of FY 2022-23 Revenue Highlights:
FY 2022-23 Revenue Highlights
2 3C increase from$0.99/each
Real Estate Tax $100 of assessed valuation to
$1 013
Personal Property Tax Avoidance FMV$42.9 M
Planning Fees Inspection fees increase by$20
and Technology fee$5
Stormwater ERU ERU remain at 49.3C per day
Waste Management Fee Fee remain at$25 per month
Hotel,Meal,Cig(TIP&TAP Fund) Extended Sunset
Here is FY 2022-23 Revenue by Category:
FY 2022-23 Revenue by Category
FY 2021-22 Adopted Budget FY 2022-23 Proposed Budget %Change
Real Estate 632,694,229 708,409,199 11.97%
Personal Property 172,420,788 192,955,366 11.91%
General Sales 72,833,624 MEE 93,871,862 28.89%
Utility Tax 44,494,069 43,125,249 -3.08%
Automobile License 11,420,785 11111r 11,278,097 -1.25%
Business License 53,181,894 55,915,491 5.14%
Restaurant Tax 62,537,453 MOM 89,471,605 43.07%
Amusement Tax 4,498,652 7,254,292 61.25%
Hotel Room Tax 34,440,654 50,121,107 45.53%
Cigarette Tax 9,617,625 9,217,731 -4.16%
General Fund Balance 3,903,897 772,483 -80.21%
Other Fund Balance 22,057,753 22,240,194 0.83%
Utility Fees 170,413,671 172,597,310 1.28%
Other Revenue 145,333,320 148,360,787 2.08%
Waste Collection Fee 37,530,987 37,908,047 1.00%
State Revenue 562,151,621 588,905,613 4.76%
Federal Revenue 257,229,391 221,517,057 -13.88%
Total Operating Budget $2,296,760,413 $2,453,921,489 6.84% 28
March 22, 2022
30
CITY MANAGER'S BRIEFINGS
PROPOSED FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
Here is the Estimated Tax Burden:
Estimated Tax Burden
• Typical Virginia Beach household with median house
value, two cars, and typical consumer spending (201 9
BLS):
FY 2021-22 $4,656 per year
FY 2022-23 $5,030 per year
Change: $374 per year
$31.1 7 per month
mi
-_ x
.,...
29
This chart provides a Comparison of Tax Rates among surrounding cities:
Comparison of Tax Rates
Virginia Beach Chesapeake Norfolk Portsmouth Suffolk Hampton NewportNews
In dollaFts: -
Real Estate(per$100 51.013 11.05 S1.25 11.30 S1.11 S1.24 S1.22
/A.V.)
Personal Property(Vehicles S4.00 54.011 S4.33 SS.00 S4.25 S4.50 14.50
6 Business)
Personal Property
(Machinery&Tools) S0.64 11.70 51.50 50.63 S1.23 S1.25
Automobile License $30.00 523.00 S31.00 S32.00 S26.00 S35.00 S26.00
Registration
Cigarette(per pack)'• S0.75 S0.65 S0.95 S0.95 50.75 50.85 50.85
Solid Waste Fee S25.00 - 527.01 529.16 S25.25 S43.88 S28.47
(per month)••.
In percent
Meals 5.5% 5.5% 6.5% 7 5% 6.5% 7.5% 7.5%
Admissions 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0%
Hotel', 8.0% 8.0% 8.0% 8.0% 8.0% 8.0% 8.0%
i li
March 22, 2022
31
CITY MANAGER'S BRIEFINGS
PROPOSED FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
Closing Comments
• Reminder that the Proposed Budget is really positioned to provide
maximum flexibility to City Council
• Utilizes $8 million in attrition savings
• Includes over $39 million in General Fund Reserves for:
• Compensation
• Emergent Needs(examples but not limited to)
• Reduce BPOL($998k)
• Reduce Per Property- Elderly and New Business
• Reduce Real Estate 1 C = $6.8 million ,� <
• Increase compensation 1%Gen Fund = $4.3 million
• Grocery Tax Elimination
The next two (2)slides provide Key Dates and Budget Timeline:
Key Dates and Budget Timeline
April 7 Department Budget and CIP Presentation
April 1 3 Department Budget and CIP Presentations
April 19 Department Budget and CIP Presentations
April 20 Public Hearing at Convention Center _
6:00 pm
32
March 22, 2022
32
CITY MANAGER'S BRIEFINGS
PROPOSED FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget)
(Continued)
Key Dates and Budget Timeline-
(continued)
April 26 Department Budget and CIP Presentation
April 26 Public Hearing at City Hall
6:00 pm
May 3 Reconciliation Workshop
May 10 Council Votes on Budget
'
0
, , Ilk ,
. __,, ,- '- ' 1 '015 _ ,...e'. 1:4 Iii,,,
.„____ ,.,.,:„„,„ ,„ ,,,,„„ ..,, . _
„ ,. . .N.:\ ,- Ns _ •
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A. ' lit.3.:\_ Lis
j
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, --v--,_ . . , _...,,„_,
\ , ..,,, ,
- ,
_ , ........ . , ,.. 100,...-
, . ,
Questions for Discussion
.
_.,,_ i -- _..,N
-:- 'T, tV W ,. , < ir i
k �'a__ - r' sue' r r
Mayor Dyer expressed his appreciation to Mr. Chatellier for the presentation.
March 22, 2022
GlIslIA'BEA,
4c,0- :"45ttit.
City of Virginia Beach_
s r
Up OUR NNIO.
VBgov.com
N COUOCKY"NCI MEMBERMB March 2022 CELL PHONE:(757) 43
22, rholcomb@b�vbgov.cgov.com
DISTRICT 2-KEMPSVILLE
In Reply Refer to 0075507
Mrs. Amanda Barnes
City Clerk
Municipal Center
Virginia Beach, Virginia 23456
Re: Disclosure Pursuant to Conflict of Interests Act § 2.2-3115(H)
Dear Mrs. Barnes:
Pursuant to the State and Local Government Conflict of Interests Act, I make the following
declaration:
1. I am executing this written disclosure regarding the City Council's vote on the
operating and capital budgets for FY22-23.
2. In addition to the City of Virginia Beach, the budget will provide funding to other
entities, including the Virginia Beach Sheriff's Office, other constitutional offices,
and Virginia Beach City Public Schools. I am employed by the Virginia Beach
Sheriff's Office (VBSO), and I therefore have a personal interest in the VBSO.
3. I am a member of a group employees of VBSO—and I am able to participate in
the Council's consideration of the operating and capital budgets fairly, objectively,
and in the public interest.
Accordingly, I respectfully request that you record this declaration in the official records
of City Council.
Thank you for your assistance and cooperation in this matter.
Sincerely,
2D
N.D. Rocky Holcomb
Councilmember
NDH/RRI
2401 COURTHOUSE DRIVE,SUITE 281,VIRGINIA BEACH,VA 23456
c,„11.A.BE,,NO
a� City of Virginia Beach
o ,?
OF DUR NAS��N
VBgov.com
JOHN MOSS March 22, 2022 PHONE: (757) 363-7745
COUNCILMAN-AT-LARGE JDMOSS@VBGOV.COM
In Reply Refer to 0075505
Mrs. Amanda Barnes
City Clerk
Municipal Center
Virginia Beach, Virginia 23456
Re: Disclosure Pursuant to Conflict of Interests Act § 2.2-3115(H)
Dear Mrs. Barnes:
Pursuant to the State and Local Government Conflict of Interests Act, I make the following
declaration:
1. I am executing this written disclosure regarding the City Council's vote on the
operating and capital budgets for FY22-23.
2. In addition to the City of Virginia Beach, the budget will provide funding to other
entities, including Virginia Beach City Public Schools(VBCPS)and constitutional
offices. My wife is employed by VBCPS, and I therefore have a personal interest
in VBCPS.
3. I am a member of a group employees of VBCPS and their immediate family
members—and I am able to participate in the Council's consideration of the
operating and capital budgets fairly, objectively, and in the public interest.
Accordingly, I respectfully request that you record this declaration in the official records
of City Council.
Thank you for your assistance and cooperation in this matter.
S. ,re ,
r
hn D. Moss
ouncilmember
JDM/RRI
4109 RICHARDSON ROAD,VIRGINIA BEACH,VIRGINIA 23455
33
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
CITY COUNCIL MEETINGS& GOVERNANCE POLICIES
4:19 P.M.
Mayor Dyer opened the discussion and advised there are two (2) proposed City Council Policies for
discussion, attached hereto and made a part of the record.
Vice Mayor Wilson read, "Councilmember Communications to All City Employees", regarding
communications sent to all City employees using City resources. Vice Mayor Wilson advised the policy
was drafted after the topic was discussed during the recent City Council Retreat.
Mayor Dyer advised as the Body changes, the information sent should be reviewed for accuracy and avoid
accusations of electioneering, solicitation or something similar.
Council Member Jones advised the key words are, "City resources"and asked for clarification.
Mayor Dyer advised it primarily pertains to email communications from Council Members to "all
employees".
Council Member Moss suggested including language for sending communications within 60 days of an
election, adding even if the email is sent from a personal computer, it is going through the City's
infrastructure.
Council Member Berlucchi advised he supports this policy and believes it is important to not only prevent
the perception of electioneering but also to ensure any messages that are sent to approximately 7,000 City
employees, are sent from the Mayor on behalf of the collective Body. Council Member Berlucchi suggested
the policy include official City social media platforms to prevent a conflict such as a Council Member
asking City staff to post a message for them without a consensus from City Council.
Mayor Dyer advised this policy would not apply to Council Members who post information on their
personal social media accounts.
Council Member Wooten asked what issue led to this request?
Mayor Dyer advised this policy was drafted as a preemptive measure to prevent Council Members asking
City staff to send out personal messages for them to all City employees which would be inappropriate.
Council Member Wooten advised it does not make sense to her to have this policy if nothing has happened
before and asked if this policy would apply to the Mayor too?
Mayor Dyer advised the Mayor acting in an official capacity has the discretion to send out communications
and the Body always receives a copy of the communication that is sent.
March 22, 2022
34
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
CITY COUNCIL MEETINGS& GOVERNANCE POLICIES
(Continued)
Council Member Berlucchi responded to Council Member Wooten's question, advising there was a Council
Member who was having staff send out personal emails on their behalf to all City employees and he received
several complaints from staff. Council Member Berlucchi believes the messages were well intentioned such
as wishing everyone happy holidays and in remembrance of 5/31; however, it risks putting other Council
Members in an uncomfortable position because it gives the perception to City staff that one Council
Member cares more than another. Council Member Berlucchi further believes staff should not be subjected
to eleven Council Members requesting staff send emails for them. Council Member Berlucchi advised the
best practice is to have the Mayor send official correspondence on behalf of all Council Members.
Council Member Wooten expressed her appreciation to Council Member Berlucchi for the answer and
advised she has had staff from the City Manager's Office send out personal emails for her since City staff
work for the City Manager.
Mayor Dyer advised the policy will be considered at a later Council Meeting for adoption.
Vice Mayor Wilson advised the second City Council Policy for discussion is, "Time Limits for Speakers at
City Council Meetings". Vice Mayor Wilson advised the major change to the proposed Speaker Policy is
to limit the time a speaker has from three(3)minutes per item to a total of ten (10)minutes for items on the
Consent Agenda where only a single speaker is signed up. Vice Mayor Wilson advised the total time does
not have to be ten (10)minutes and asked for the Body to comment.
Council Member Moss advised he is in favor of a total of five (5) minutes and added, before the policy is
considered for a vote, there should be a Public Comment scheduled to allow the public to provide feedback.
Vice Mayor Wilson advised Council Member Branch was in favor of six(6)minutes and asked the Body if
there could be a compromise.
Mrs. Barnes, City Clerk, advised the technology in the Chamber for the timer and indicator lights only
allows selection of either three(3)or ten(10)minutes, however, in the new building the technology will be
updated and can allow any time the Body prefers.
Vice Mayor asked the Body what time limit was preferred with the majority agreeing to a total of six (6)
minutes.
Council Member Holcomb advised as long as this is being discussed, he would like to suggest a cut-off time
for speakers to register. Council Member Holcomb advised it can be disruptive during the meeting when
citizens approach the City Clerk to request to speak and provided an example of a recent Formal Session
when he and Council Member Moss were having difficulty focusing on what was being said while a citizen
was talking to the City Clerk and trying to sign up.
March 22, 2022
35
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
CITY COUNCIL MEETINGS& GOVERNANCE POLICIES
(Continued)
City Attorney Stiles advised it is allowable to have cut-off times for citizens to register to speak and many
other jurisdictions have policies in place although this Body has never had one. Mr. Stiles advised he
wanted to make the Body aware of a couple other housekeeping items that were changed and explained the
policy is updated to clarify speakers may speak for three (3) minutes on non planning items and removes
the limit of citizens allowed to speak on an item during Open Dialogue. Mr. Stiles advised the current
policy limits three(3)speakers per topic during Open Dialogue although it is not the practice the Body has
followed in a long time.
Council Member Wooten expressed her concern for setting a cut-off time for citizens to register since
many work and may have trouble registering by a certain time.
Mayor Dyer advised once the Public Comment is held, the Body can discuss to finalize the policy.
March 22, 2022
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Title: Councilmember Communications to All City Employees
Date of Adoption: Dates of Revisions: Page 1
1.0 Purpose and Need
From time to time, individual members of the City Council may desire to send communications,
such as letters or emails, to all City employees utilizing City resources. At its retreat on March 9,
2022, Council expressed a desire to speak with one voice regarding communications to be sent to
all employees utilizing City resources. This avoids ambiguity and misperceptions by the workforce
as to the intent and import of such communications.
2.0 Communications Sent to All City Employees
If a member of the City Council desires to send a communication to all City employees utilizing City
resources, the member shall share the proposed communication with the Mayor and Vice Mayor,
who shall consult with the other members of the City Council. With the consent of the City Council,
the communication may be sent to all City employees, but it shall be from the Mayor or the Vice
Mayor, and it shall be sent on behalf of the entire City Council.
This restriction does not apply, however,to farewell communications from a councilmember whose
tenure on the City Council is ending that is sent at the time of the member's departure.
This restriction does not limit a councilmember's ability to send communications to individual
employees, including emails sent to multiple employees.
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Title: Time Limits for Speakers at City Council Meetings
Date of Adoption: March 11,2003 Dates of Revisions:September 14,2004 Page 1 of 3
March 27,2007
February 12,2008
March 24,2009
April 5,2022
1.0 Purpose and Need
The purpose of this policy is to provide reasonable,workable time limits for speakers at City Council
meetings. The need for such a policy was determined by the City Council at its retreat on February
18, 2003. The policy is intended to recognize and accommodate the mutual interests of persons
desiring to speak at City Council meetings, the value to the City Council of public comment, and
the need for the City Council to conduct business in an orderly, expeditious manner.
This policy shall not apply to the discussion of agenda items by members of the City Council during
City Council meetings or to City Staff members acting in such capacity.
2.0 Time Limits
2.1 Planning Agenda Items
(a) Planning Agenda items include rezonings, conditional zonings, conditional use permits, land
use plan approvals, code and Comprehensive Plan amendments, nonconforming use resolutions,
street closures and any other items for which a public hearing is required pursuant to Chapter 22
of Title 15 of the Virginia Code.
(b) The applicant, or representative of the applicant (generally, an attorney, professional engineer
or other professional retained by the applicant) shall be allowed ten minutes for his or her initial
presentation and an additional three minutes for rebuttal if any opponents of the application have
spoken.
(1) If there is more than one applicant(as, for example, when both the property owner and
proposed developer are applicants) or if the applicant and representative both desire to
speak, only one of them shall be allowed to speak for ten minutes. Upon request, however,
the presiding officer may allow them to divide their time equally, so long as the total time
of their initial presentation does not exceed ten minutes.
(2)Speakers addressing the City Council in a representative capacity shall not be allowed
additional time in which to speak on his or her own behalf.
(c)All other persons speaking in support of the application shall be allowed three minutes.
(d) Opponents of an application shall be allowed three minutes each. In the event the opponents
are represented by an attorney, engineer or other professional whose profession includes, as a
customary part thereof, appearing before governmental bodies in a representative capacity, such
Title: Time Limits for Speakers at City Council Meetings
Date of Adoption: March 11,2003 Dates of Revisions: September 14,2004 Page 2 of 3
March 27,2007
February 12,2008
March 24,2009
April 5,2022
representative shall be allowed ten minutes. In such cases, persons represented shall be
encouraged not to provide additional comments.
(1)Only one speaker in opposition to the application shall be allowed ten minutes to speak.
If there is more than one representative described in subsection (d), only one of them shall
be allowed to speak for ten minutes. Upon request, however, the presiding officer may
allow them to divide their time equally, so long as the total time of their presentation does
not exceed ten minutes.
(e) Opponents of an application shall not be entitled to address the City Council in rebuttal of any
statements or other material provided to the City Council during the applicant's rebuttal.
2.2 Non-planning, Legally Required Public Hearings
Each speaker at a legally required, non-planning public hearing shall be allowed three minutes to
address the subject of the public hearing.
2.3 Consent Agenda
The purpose of the consent agenda is to provide a method for the expeditious handling of items,
which do not require discussion during the formal session. Any member of the City Council may
request an item be pulled from the consent agenda, and items will be pulled from the consent
agenda if more than one speaker signs up to speak on the item. A speaker will be allotted three
minutes to address any single item on the consent agenda. Any person speaking to multiple items
on the consent agenda shall have no more than ten minutes irrespective of the number of items on
which the person desires to speak.
2,2 2.4 Regular Agenda Items
(a) Regular agenda items include all other agenda items at which public comment is allowed.
(b) Each speaker, whether or not in a representative capacity, shall be allowed three minutes.
2,3 2.5 Comment on Non-Agenda Items
(a) Time shall be allotted after the conclusion of the first formal session of each month for non-
televised public comments on non-agenda items.
(b) Each speaker, whether or not in a representative capacity, shall be allowed three (3) minutes.
No more than three(3) speakers may speak on the same non-agenda topic at the same meeting.
The first three(3)speakers who Fegister with
(d) i ,
The City Clerk shall also advise such persons that comments may be submitted at writing at any
time for distribution to City Council and that citizens are welcome to contact the City Clerk's Office
to register in advance to speak at the following month's meeting.
Title: Time Limits for Speakers at City Council Meetings
Date of Adoption: March 11,2003 Dates of Revisions: September 14,2004 Page 2 of 3
March 27,2007
February 12,2008
March 24,2009
April 5,2022
3.0 Timekeeping; Written Material
(a)The City Clerk shall keep time for each speaker in accordance with the provisions of Section 2,
and shall verbally notify the speaker and presiding officer at the expiration of the time allowed for
each speaker.
(b) Written comments or other material may be tendered to the City Clerk by any person desiring
to do so.
4.0 Modification of Time Limits
(a)The presiding officer,with the consent of the City Council, may extend or reduce any of the time
limits set forth in Section 2.
(b) The time limits for speakers set forth in Section 2 shall be exclusive of the time taken in
responding to questions of members of the City Council.
5.0 Registration of Speakers
Any person desiring to address the Council shall register with the City Clerk prior to the opening of
the meeting. The inadvertent failure to do so shall not, however, disqualify any person from
speaking.
6.0 Public Notice of Policy
In accordance with City Code Section 2-41, this policy shall be included on the City's internet web
site, posted outside of the City Council Chambers, and published in the City Council agenda for
each regular meeting.
36
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
INDEPENDENT CITIZENS REVIEW BOARD NEXT STEPS&STAFFING
4:55 P.M.
Mayor Dyer opened the discussion and advised he wanted to take responsibility for the delay of acting on
establishing the Independent Citizens Review Board(ICRB). Mayor Dyer advised after the George Floyd
tragedy, there was a nationwide call to defund the police where police officers were vilified and
demoralized, and people were demanding the establishment of police oversight boards. Mayor Dyer
explained he did not feel it was the right time to take actions with high levels of emotion as well as having
an interim Police Chief Mayor Dyer expressed his pride in the City's police department and explained
their use offorce policy is very strict requiring a use offorce report for any police officer who handcuffs a
citizen. Mayor Dyer advised after the study was completed, recommendations were made on how the ICRB
should be established and he believes the ICRB should fall under the jurisdiction of the City Manager since
the volume of complaints is not sufficient to justifi, creating a full time position. Mayor Dyer further
advised, it is important to have strategies in place to look at what is causing violence in the first place and
looking at ways to mitigate it through providing resources focused on mental health, workforce
development, affordable housing,physical health and helping those entering society after incarceration.
Vice Mayor Wilson advised the first decision that needs to be made today is if the Talent Bank Application
can be distributed so the board members can be appointed and assist with selecting the board coordinator.
Vice Mayor Wilson advised once the members are appointed and the coordinator is hired, there will need
to be training and that will be at least a week.
City Manager Duhaney advised the initial training will be a week but there will be additional legal and
police training which will be much longer.
Vice Mayor Wilson added, the next decision the Body needs to make is who will oversee the board, adding
she agrees with the Mayor's recommendation for it to fall under the City Manager.
Council Member Wooten advised the last time the ICRB was discussed was last November when the Body
approved the ICRB which was the most simplistic thing to do. Council Member Wooten advised now the
development of the board needs to be done and expressed concerns that steps have been missed such as
determining who the board will report to and what their budget will be. Council Member Wooten advised
those issues should be resolved before appointing members. Council Member Wooten expressed concern
of possible repercussions later if the ICRB is not developed correctly now.
Council Member Moss advised he supports sending out the Talent Bank applications and setting up the
interview panel but believes the board coordinator should not be a City employee and should instead be
someone hired by the board who will serve at their pleasure. Council Member Moss advised in order to
have a truly independent board, a contract for the board coordinator, who can outsource legal services,
is necessary to ensure objectivity and independence from the City Manager who is in the Police
Department's chain of command.
March 22, 2022
37
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
INDEPENDENT CITIZENS REVIEW BOARD NEXT STEPS&STAFFING
(Continued)
Mayor Dyer asked the Body if anyone was against accepting Talent Bank Applications?
Council Member Wooten advised she is against sending out applications for a board that has not been
developed and reminded the Body that she is leaving at this point, as previously mentioned, due to a family
commitment previously scheduled.
Mayor Dyer advised the City currently has the Investigation Review Panel which is in need of major repair
so this would serve as an improvement.
Council Member Rouse asked if an amount for the budget has been identified?
City Manager Duhaney advised $110,000 has been budgeted for a full-time employee and incidental
training based on this historic trajectory of what the City has seen so far.
Council Member Rouse advised he would like to hear more from Council Member Wooten and asked if
decisions must be made today?
Mayor Dyer advised some decisions need to be made today to move forward but can be modified later, if
needed.
Council Member Tower advised he supports Council Member Moss's recommendations for contracting an
outside coordinator and recommended contracting an outside legal counsel who could also administer the
board.
Council Member Henley asked how many cases the IRP hear in a year?
City Manager Duhaney advised based on a report previously provided, between 2013 and August 2021,
there were a total of twenty-six(26) cases with no more than six(6) cases in a single year. City Manager
Duhaney advised he will send the report to the Body as a refresher.
Council Member Henley recommended looking at both options as described by Council Members Moss
and Tower to determine which is best.
Mayor Dyer requested the City Manager and City Attorney research the cost of a contract.
Council Member Berlucchi advised he agrees with distributing the Talent Bank application but does not
feel it is time to appoint members until the board is fully developed by implementing the recommendations
from the Citizens Review Panel Task Force.
Council Member Moss cautioned using the case numbers from the past as an indicator of what to expect
and provided the example of sexual assault cases in the military, once people felt cases where being
investigated, the number of incidents reported skyrocketed. Council Member Moss advised once citizens
see improvements in investigating complaints there may be a rise in reporting while expressing his hope it
will not be the case.
March 22, 2022
38
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
INDEPENDENT CITIZENS REVIEW BOARD NEXT STEPS&STAFFING
(Continued)
Mayor Dyer advised the direction for staff is for the City Manager and City Attorney to determine costs for
contracting and developing the board and the City Clerk will distribute the ICRB Talent Bank Applications
but not appoint any members until the infrastructure is in place.
March 22, 2022
39
ADJOURNMENT
Mayor Robert M. Dyer DECLARED the City Council Workshop ADJOURNED at 5:30 P.M.
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Chief Deputy C'ty Clerk
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City Clerk
City of Virginia Beach
Virginia
March 22, 2022