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Home My WebLink AboutAPRIL 12, 2022 WORKSHOP MINUTES ( •) (so y e:frr ;y ..� $ Q Q'�fa L�LVYv VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia April 12, 2022 Mayor Robert M. Dyer called to order the CITY COUNCIL WORKSHOP in the City Council Chamber City Hall, on Tuesday, April 12, 2022, at 1:00 P.M Council Members Present: Michael F. Berlucchi, Linwood O. Branch, Mayor Robert M. Dyer, Barbara M. Henley, N. D. "Rocky"Holcomb, Louis R. Jones, Aaron R. Rouse, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: John D. Moss—Out of Town Guy K. Tower—Arrived at 4:51 P.M City of Virginia Beach C G/r OUR NA:001° VBgov.com N.D.'ROCKY'HOLCOMB CELL PHONE:(757)416-2343 COUNCIL MEMBER March 22, 2022 rholcomb@vbgov.com DISTRICT 2-KEMPSVILLE In Reply Refer to 0075507 Mrs. Amanda Barnes City Clerk Municipal Center Virginia Beach, Virginia 23456 Re: Disclosure Pursuant to Conflict of Interests Act § 2.2-3115(H) Dear Mrs. Barnes: Pursuant to the State and Local Government Conflict of Interests Act, I make the following declaration: 1. I am executing this written disclosure regarding the City Council's vote on the operating and capital budgets for FY22-23. 2. In addition to the City of Virginia Beach, the budget will provide funding to other entities, including the Virginia Beach Sheriffs Office, other constitutional offices, and Virginia Beach City Public Schools. I am employed by the Virginia Beach Sheriff's Office (VBSO), and I therefore have a personal interest in the VBSO. 3. I am a member of a group employees of VBSO—and I am able to participate in the Council's consideration of the operating and capital budgets fairly, objectively, and in the public interest. Accordingly, I respectfully request that you record this declaration in the official records of City Council. Thank you for your assistance and cooperation in this matter. Sincerely, 27D N.D. Rocky Holcomb Councilmember NDH/RRI 2401 COURTHOUSE DRIVE,SUITE 281,VIRGINIA BEACH,VA 23456 ,00141A-Bt4t.\ S. z V 7 4 5City of Virginia. Beach 9,9 � (�v 0 S Uf OUR NAr°Ite' VBgov.com JOHN MOSS March 22, 2022 PHONE. (757) 363-7745 COUNCILMAN-AT-LARGE JDMOSS©VBGOV.COM In Reply Refer to 0075505 Mrs. Amanda Barnes City Clerk Municipal Center Virginia Beach,Virginia 23456 Re: Disclosure Pursuant to Conflict of Interests Act § 2.2-3115(H) Dear Mrs. Barnes: Pursuant to the State and Local Government Conflict of Interests Act, I make the following declaration: 1. I am executing this written disclosure regarding the City Council's vote on the operating and capital budgets for FY22-23. 2. In addition to the City of Virginia Beach, the budget will provide funding to other entities, including Virginia Beach City Public Schools(VBCPS)and constitutional offices. My wife is employed by VBCPS, and I therefore have a personal interest in VBCPS. 3. I am a member of a group—employees of VBCPS and their immediate family members—and I am able to participate in the Council's consideration of the operating and capital budgets fairly, objectively, and in the public interest. Accordingly, I respectfully request that you record this declaration in the official records of City Council. Thank you for your assistance and cooperation in this matter. S' e I ` - hn D. Moss ouncilmember JDM/RRI 4109 RICHARDSON ROAD,VIRGINIA BEACH,VIRGINIA 23455 2 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) CIRCUIT COURT 1:00 P.M. Mayor Dyer welcomed Chief Judge Les Lilley. Judge Lilley expressed his appreciation to City Council for their support and provided the following presentation: tto4r4 ,0„. Circuit Court Judges' Office FY 2022-23 Operating Budget Hon. Les Lilley,Chief Judge VD- _ &\\\ Here is the Organization Summary: Organization Summary Total FTEs Number of Divisions Total FY23 Budget 13 1 S1,281,720 1 April 12, 2022 3 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) CIRCUIT COURT FY23 Proposed Budget S203,254,16% 40001 S 1.O78.466.84% °Salaries ■Operating . Here is the Department Operating Budget: Department Operating Budget Program FY22 FY22 FY23 FY23 Change From FY22 Amended FTE Proposed FTE Salaries S1,028,336 12.0 S1,078,466 13.0 550.130 1.0 Operating S157,231 S203,254 S46,023 Total S1,185,567 12.0 51,281,720 13.0 S96,153 1.0 April 12, 2022 4 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) CIRCUIT COURT (Continued) The next two (2)slides provide an overview of Major Changes&Initiatives: Major Changes & Initiatives Retirement of two long time employees Appointment of an additional Judge bringing total to 7 Proposed 4th Law Clerk position Updating Courtrooms and office spaces Initiatives Underway & Conclusion Continued updating of technology and aesthetics in both the courtrooms and office spaces Addition of a fourth Law Clerk to assist in hearing a higher volume of cases more efficiently The hiring of a new Court Administrator and Business/IT Specialist has jumpstarted the Court's desire to modernize. Mayor Dyer expressed his appreciation to Judge Lilley for the presentation. April 12, 2022 5 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP FLOOD CONTROL 1:07 P.M. Mayor Dyer welcomed Toni Utterback, Stormwater Engineering Center Administrator — Public Works. Ms. Utterback expressed her appreciation to City Council for their support and provided the following presentation: FY2023-2028C1Pyof,;�nm.rn blic Wor CityCouncil ,„, Briefing :Y } Toni Utterback,P.E. FLOOD PROTECTION April 12,2022 Here is the Flood Protection Program Overview: Flood Protection Program Overview 2 I. Proposed Flood Protection FY 2023-2028 CIP Overview — oft� ,�� • Funding Summary • Flood Protection CIP Summary II. Master Projects III. Stand-Alone Projects IV.Accomplishments 1f� " ;p ,. • r c - V. Challenges ,a •• 1 rY April 12, 2022 6 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP FLOOD CONTROL (Continued) 3 Proposed FY2023-2028 I. Overview Flood Protection CIP The next two (2)slides provide the Funding Summary for forty-one (41) Total Projects: Funding Summary NE 4 1.1% 0.5% I� e Flood Protection Bond Referendum-$576.5 M(76.1%) 21.5% 0.7% • Flood Protection Pay-As-You-Go -$5.5M(0.7%) Flood • ATD Local Funding-$163 M(21.5%) Protection Funding • Federal Funding-$8.1 M(1.1%) State Funding-$4.1 M(0.5%) 761 Total Flood Protection Funding:$757.1 M 41 Total Projects April 12, 2022 7 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER & FLOOD PROTECTION CIP FLOOD CONTROL (Continued) Flood Protection CIP Summary Ni3 5 • New CIP Section,previously included in the Stormwater CIP ❖ 41 Total Projects and Programs 7 umbrella"Master Projects"containing 30 of the 41 total projects(all appropriated to date): Master Project Name #of Projects Appropriations to Date 1 Central Resort Master Project 3 $ 99,400,000 2 Eastern Shore Drive Phase I Master Project 8 $ 34,039,490 3 Green Infrastructure Master Project 1 $ 40,000,000 4 Lake Bradford/Chubb Lake Master Project 3 $119,520,500 5 Linkhorn Bay Drainage Basin Master Project 2 $ 6,650,000 6 Princess Anne Plaza,The Lakes,&Windsor Woods Master Project 10 $266,949,000 7 Southern Rivers Master Project 3 $ 88,490,000 Total 30 $655,048,990 Also includes 11 separate stand-alone projects and programs:$102,053,886 Total Funding The next several slides provide an overview of Master Projects: 6 Proposed FY2023-2028 II. Master Projects Flood Protection CIP April 12, 2022 8 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP FLOOD CONTROL (Continued) Here is an overview of the Central Resort Master Project: Total Central Resort Master Project cost: `$ 7 $99.4 M n+i;c+vd;n • All funding is appropriated to date • Includes 3 Projects: Project Council Project Appropriations District(s) # to Date 1 Central Resort District Drainage Improvements 5&6 100062 $ 92,800,000 2 21st&Baltic Drainage Improvements 6 100275 $ 1,400,000 3 24th Street Culvert 6 100061 $ 5,200,000 Total $99,400,000 Total Central Resort Master Project Cost: 1,13 8 $99.4 M + • Central Resort District Drainage "" 3ink r Improvements o New stormwater pipes 4. 21st&Baltic I Drainage �) 441 o Tide gates 24th Improvements I o Pump station Av. Street o Ocean outfall i= :: Culvert \ • 24th Street Culvert o Replace small pipe with a box culvert t > • 21st&Baltic Drainage Improvements — j o Redirect Stormwater North with a small pump station ••• �► I _ -Ott .... _ a:1 7K April 12, 2022 9 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP FLOOD CONTROL (Continued) Here is an overview of the Eastern Shore Drive Phase I Master Project: O Eastern Shore Drive Phase I Master Project cost: 9 $34 M t ia�. • All funding is appropriated to date • Includes 8 Projects: Project Council Project Appropriations District(s) # to Date 1 Lynnhaven Drive Pump Station 8 100150 $ 9,500,000 2 Cape Henry Canal Phase II 8 100153 $ 8,539,490 3 Lynnhaven Colony Park Pump Station 8 100167 $ 1,700,000 4 Elevate Lynnhaven Drive 8 100538 $ 3,600,000 5 Cape Henry Drive Street Drainage Improvements,1G 8 100598 $ 940,000 6 North Shore Drive Street Drainage Improvements,1 F 8 100597 $ 1,560,000 7 Poinciana Pump Station 8 100599 $ 8,200,000 8 Vista Circle Pump Station 8 100539 $ - Total $34,039,490 OEastern Shore Drive Phase I Master ProjectTl st: NA3 10 $34 M Poi,i;�ix.t. Qafi ‘ .% t 1 _^-. • • .k,i; i' . ' •S .:4 Y !w: PPS ` y�y,40Rec nR _T� .‘ t sit, Z •, Yp0. A M a ...\'' • Vista Circle Pump Station,1A • Lynnhaven Colony Park Pump Station,1B • Cape Henry Canal Phase II,1C.2 • Lynnhaven Drive Pump Station,1D • Elevate Lynnhaven Drive,lE • North Shore Drive Street Drainage Improvements,1F • Cape Henry Drive Street Drainage Improvements,1G • Poinciana Pump Station,PPS April 12, 2022 10 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER & FLOOD PROTECTION CIP FLOOD CONTROL (Continued) Here is an overview of the Green Infrastructure Master Project: Total Green Infrastructure Master Project Cost: N8 11 $40 M Vgi, • All funding is appropriated to date • Includes 1 Program and 2 Sub-Projects: Project Council Project# Appropriations District(s) to Date 1 Stormwater Green Infrastructure Citywide 100551 $ 11,524,220 Marsh Restoration in Back Bay 2 100551.001 $ 20,000,000 Elizabeth River Wetland and Floodplain Restoration 1 100551.002 $ 8,475,780 Total $40,000,000 Total ()Green Infrastructure Master Project Cost: NE 12 $40 M rrrer�.r • Marsh Restoration in Back Bayer _ _ National Wildlife Refuge • Construct marsh terraces within �s. Bonney Cove - � � '.� ��-4, • Elizabeth River Wetland and ' . r' Floodplain Restoration • Wetland restoration along the 4 i shorelines of Woods of Avalon ; Park and Ferry Point Park • Living shorelines along the water's edge of the Arrowhead ' .1:11141 Elementary School and Carolanne Farm Neighborhood Park b April 12, 2022 11 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP FLOOD CONTROL (Continued) Here is an overview of the Lake Bradford/Chubb Lake Master Project: TotLake Bradford/Chubb Lake Master Project is VB 13 $119.5 M > • All funding is appropriated to date • Includes 3 Projects: Project Council Project Appropriations District(s) # to Date 1 Lake Bradford/Chubb Lake 9 100229 $ 5,420,500 2 Chubb Lake/Lake Bradford Pump Station&Outfall 9 100595 $ 78,200,000 3 Church Point/Thoroughgood BMP and Conveyance 9 100596 $ 35,900,000 Improvements Total $119,520,500 Bradford/Chubb Lake Master Project t� L 14 QLake r 19.5 M PW trust, • Lake Bradford/Chubb Lake 1 Lake jai f • Lake Pleasure House Outfall / o New storm drainpipes from Lake Pleasure House to the existing stormwater pump rehubb Lake/ , ;;'u station lake Bradford I Pump Station& • Lake Bradford Dredging l Outfall o Dredge ditches to restore to their original Church Point/ drainage capacity Thoroughgood BMP and Lake Bradford Conveyance • Chubb Lake/Lake Bradford Pump Station ,va Dredging Improvements &Outfall • • Stormwater pump station • Force main outfall to the Chesapeake Bay n • Church Point/Thorou h ood BMP and A . / Conveyance Improvements • Additional stormwater storage _ • Pleasure House Road crossing improvement • Additional storm drain inlets and pipes April 12, 2022 12 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP FLOOD CONTROL (Continued) Here is an overview of the Linkhorn Bay Drainage Basin Master Project: Total II'TS ©Linkhorn Bay Drainage Basin Master Project $67 M viD 15 • All funding is appropriated to date • Includes 2 Projects: Project Council Project Appropriations District(s) # to Date 1 First Colonial Road and Oceana Boulevard Drainage 5&6 100601 $ 2,325,000 Improvements 2 Seatack Neighborhood Drainage Improvements 6 100600 $ 4,325,000 Total $6,650,000 ®Linkhorn Bay Drainage Basin Master Project stT1: 16 $6.7 M 1cw.ic. • First Colonial Road and Oceana Boulevard Drainage Improvements o Stormwater management facility on City-owned property • a,• Seatack Neighborhood o New storm drainpipes ». - Drainage . Improvements • Seatack Neighborhood Drainage Improvements First Colonial �,...._. Road and o South Bird neck Road,between Oceana Boulevard Jackson Street and Sea Street Drainage - Improvements o Replace small storm drainpipes with larger pipes April 12, 2022 13 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP FLOOD CONTROL (Continued) The next three (3)slides provide an overview of the Princess Anne Plaza, The Lakes& Windsor Woods Master Project: O Princess Anne Plaza, The Lakes, & TotalVB Windsor Woods Master Project cost 1' $267 pieli'11;74. • All funding is appropriated to date • Includes 10 Projects: Project Council Project Appropriations District(s) # to Date 1 Bow Creek Stormwater Park 3 100516 $ 83,600,000 2 Princess Anne Plaza North London Bridge Creek Tide 3 100517 $ 68,900,000 Gate,Pump Station&Barriers 3 The Lakes-Flood Barriers 10 100604 $ 3,600,000 4 The Lakes-Holland Rd.Gate 10 100418 $ 8,507,000 5 The Lakes-South London Bridge Creek Channels and Gate 10 100521 $ 2,700,000 6 Windsor Woods Drainage 3 100486 $ 25,672,000 7 Windsor Woods Flood Barriers 3 100605 $ 14,000,000 8 Windsor Woods Pump Station 3 100487 $ 40,250,000 9 Windsor Woods Tide Gate 3 100488 $ 14,520,000 10 Windsor Woods-Thalia Creek/Lake Trashmore Imp. 3 100553 $ 5,200,000 Total $266,949,000 0 Princess Anne Plaza, The Lakes, & TotalMEI Windsor Woods Master Project $26;t: 18 Princess Anne Plaza - North London - Bow Creek Bridge Creek Tide • Bow Creek Stormwater Park o Stormwater ''_ApTh Gate,Pump • Combine stormwater storage with park facility or Park ,Station&Barriers • Will be constructed in 2 Phases 7 l s s_ ,�� • North London Bridge Creek Tide Gate,Pump ---- rn a Station&Barriers c • Large Pump Station with control building e ec m • Tide Gate across London Bridge Creek e0W c moo, • Flood Barriers and Retaining Walls ' eir c Z The Lakes Go? oI J c • Holland Road Gate c`use ` • Flood control gate on the west side of Holland .r South London Road at The Lakes canal crossing Bridge Creek • Storm drainpipe improvements in the Chimney Hill C Flood Barriers, subdivision a Channels& • Flood Barriers ✓` 0 Gate • East and West Sides of London Bridge Creek Holland Road v ��s • Earthen Berms , Gate G V. • South London Bridge Creek Channels and Gate ,;'.� o . • Channels and a tide gate along the Lakes and d 4 Green Run canals and along London Bridge Creek -)o• south of Lynnhaven Parkway crossing 'p - / �'1 April 12, 2022 14 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP FLOOD CONTROL (Continued) OPrincess Anne Plaza, The Lakes, & Total Windsor Woods Master Project $267tM 19 Windsor Woods » Tide Gate, , _ Pump Station • Windsor Woods Drainage Flood .'- • South Plaza Barriers Trail/Presidential Club House Road Drainage Improvements ® ��- o Blvd Drainage • South Plaza Trail/Presidential Blvd Drainage Lake Improvements Improvements Windsor o • Old Forge Road/Red Lion Road/Old Forge Court TrashmoreLake I Wrnda Dods O�oiz ai • Tide Gate • Four Gates-Total Width 60 feet L- • Includes Interim Pumping Facilities Thalia Old Forge 1 Creek/Lake Road/Red Lion • • Pump Station Trashmore Road/Old Forge • Large Pump Station-750 cfs `Improvements, Court Club House • Six 54-inch Discharge Pipes Noit . Road Improvements • Control Building \- a�RO P • Flood Barriers • / •-..J • Earthen berms and concrete walls 1,• ��\' • Thalia Creek/Lake Trashmore Improvements Holland Road Gate • Culverts between Lake Trashmore and Thalia Creek l'. - d 1. • • Channel improvements along Thalia Creek - between Lake Trashmore and Lake Windsor \`.._. \ Here is an overview of the Southern Rivers Master Project: Southern Rivers Master Project Total o is Mii 20 $88.5 M riti MhN • All funding is appropriated to date • Includes 3 Projects: Project Council Project# Appropriations District(s) to Date 1 Pungo Ferry Road Improvements 2 100548 $ 11,500,000 2 Sandbridge/New Bridge Intersection Improvements 2 100603 $ 7,990,000 3 West Neck Creek Bridge 2 100602 $ 69,000,000 Total $88,490,000 April 12, 2022 15 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP FLOOD CONTROL (Continued) 0Total Southern Rivers Master Project Cost: NI3 21 $88.5 M rwn i�nt, • Pungo Ferry Road Improvements • Raise Pungo Ferry Road between Blackwater Road to the west side of the sandbrldgeir,e Pungo Ferry Road Bridge � Bridge Intersection • Sandbridge/New Bridge Intersection Improvements Improvements • Raise intersection of Sandbridge Road and New Bridge Road • Add a Large Box Culvert under New Bridge Road for water to pass to Ashville WestNeck� Bridge Creek7\Creek Bridge • West Neck Creek Bridge • • New bridge • Series of in-water miter gates spaced with 1( Pungo Ferry the bridgepiers I Road improvements • Earthen levees to tie into West Neck Road • West Neck Road raised at the new bridge • Gate house and pump station _ = 22 Proposed FY2023-2028 Flood Protection CIP III. Stand-Alone Projects April 12, 2022 16 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP FLOOD CONTROL (Continued) Here are eleven (11)Stand-Alone Projects: Stand-Alone Projects VB 23 Project Project Council Appropriations FY23 FY24—FY28 Total BTC X District(s) to Date 1 Ashville Park Drainage Improvements Phase I 100022 2 12,000,000 0 0 12,000,000 0 2 College Park and Level Green Drainage Improvements 100126 7 3,121,000 0 0 3,121,000 0 3 Neighborhood SW Infrastructure Improvements II 100273 Citywide 6,759,827 0 0 6,759,827 1,800,000 4 North Lake Holly Watershed 100280 5 25,351,135 0 0 25,351,135 0 5 Parcel Level Flood Mitigation Program 100504 Citywide Z500,000 0 0 2,500,000 Z500,000 6 Sea Level Rise/Recurrent Flooding Analysis 100365 Citywide 5,239,571 0 0 5,239,571 0 7 South Lake Holly Watershed 100388 5 16,009,587 0 0 16,009,587 0 8 Stormwater Cost Participation 100582 Citywide 2,000,000 0 0 2,000,000 0 9 Stormwater Project Administration 100578 Citywide 2,505,000 495,000 5,000,000 8,000,000 0 10 SWM Master Planning,Analysis,and Inventory 100406 Citywide 19,572.766 0 0 19,572,766 860,000 11 USACE Regional Coastal Storm Risk Management Study 100512 Citywide 1,500,000 0 0 1,500,000 0 24 Proposed FY2023-2028 Flood Protection CIP _ IV. ccomplishments • • April 12, 2022 17 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP FLOOD CONTROL (Continued) Here is an overview of Flood Protection Accomplishments: Flood Protection Accomplishments_. 25 • 50th Street Drainage Improvements Aragona Drainage Improvements Project#100273 Total Project Cost$437,890 �--. ' Completed September 2021 • Eastern Shore Drive Drainage,Cape Henry ••••""*""'— Canal Improvements Phase I , 7►1.—a ^ Project#100154 Total Construction Cost$4,588,919 . ' �` Completed October 2021 � +� - �• _. _= fir- V3 • Upper West Neck Creek Drainage �_z•-� Basin Master Plan Project#100406 Total Project Cost$737,786 Completed December 2021 P" • Aragona Drainage Improvements �. F Project#100018 ;'" f 4 Total Project Cost$4,800,000 ,y J 50th Sheet •t ' h�'�'j ,‘• Completed January 2022 Diehtelte ImProvernent. Cape Henry Canal Phase I = 26 Proposed FY2023-2028 Flood Protection CIP _ V. Challenges April 12, 2022 18 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP FLOOD CONTROL (Continued) Here is an overview of Flood Protection Program Challenges: Flood Protection Program Challenges NIB 27 • Escalating Costs (Inflation) • Supply Chain Disruption and Materials Sourcing Issues 1 • Previous Absence of State/Federal assistance 3x3x3 Study Recently Approved: at:'' Allows for expanded pursuit of " ,�;�'"a''` " .`4•; ,''��``'-- '= State and Federal funding ' • assistance Discussion Public Works Mayor Dyer expressed his appreciation to Ms. Utterback for the presentation. April 12, 2022 19 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP OPERATIONS and REGULATORY 1:35 P.M. Mayor Dyer welcomed Jim Milliken, Stormwater Engineer and Mark Jones, Stormwater Manager— Public Works. Mr. Milliken expressed his appreciation to City Council for their support and provided the following presentation: • 1 FY 2023-2028 caw of VirpinauS blic Works City Council Briefing STORMWATER MANAGEMENT Jim Milliken, P.E., Mark Jones, P.E. Water Quality Regulatory and Maintenance April 12,2022 Here is the Stormwater Management(SWM) Overview: Stormwater Management Overview Vi3 2 I. Proposed SWM FY 2023-2028 CIP Overview • Funding Summary II. Water Quality Regulatory • Projects/Programs With No Change • Accomplishments Ill. Operations and Maintenance • Projects/Programs With No Change • New Projects • Accomplishments IV. Challenges April 12, 2022 20 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP OPERATIONS and REGULATORY (Continued) • Proposed FY2023-2028 Stormwater Management CIP Overview Here is the Stormwater Management Funding Summary for thirty-five (35) Total Projects/Programs: Stormwater Management Funding Summary NB 4 Water • Water Quality Regulatory Funding Years 1-6:$49.6 M(30%) Quality Regulatory • 14 Projects/Programs 30% ➢ 5 Stand-Alone Water Quality Improvement Projects Stormwater > 9 Recurring Programs o&M Management • Operations&Maint.Funding Years 1-6:$116.6 M(70%) Funding 70% Years 1-6 • 21 Projects/Programs Total SWM Program Funding Years 1-6:$166.2 M 35 Total Projects/Programs April 12, 2022 21 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWA TER& FLOOD PROTECTION CIP OPERATIONS and REGULA TOR Y (Continued) 5 II. SWM Water Quality 6, Projects/Programs Regulatory With No Change Jim Milliken, P.E. The next two (2) slide provide the nine (9) SWM Water Quality Regulatory Projects With No Change: SWM Water Quality Regulatory Projects With No Change NO 6 Project Project Council Appropriations FY23 FY24—FY28 Total BTC # District(s) to Date 1 Sayville Lake Water Quality 100032 9 2,430,000 0 1,310,000 3,740,000 0 Improvement Project 2 Chatham Hall Water Quality 100566 1 2,260,000 1,040,000 0 3,300,000 0 Improvement Project 3 Kemps Lake Water Quality 100567 1 8,770,000 110,000 0 8,880,000 0 Improvement Project 4 Lake Edward Water Quality 100543 4 100,000 0 4,290,000 4,390,000 1,150,000 Improvement Project Lynnhaven River Basin 5 Ecosystem Restoration 100263 8 11,900,000 1,200,000 1,400,000 14,500,000 0 Project April 12, 2022 22 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP OPERATIONS and REGULATORY (Continued) SWM Water Quality Regulatory Programs w/ No Change NB Project Appropriations Project to Date FY23 FY24 FY25 FY26 FY27 FY28 Total 1 Atlantic Ocean Watershed 100353 700,000 0 0 150,000 150,000 150,000 150,000 1,300,000 Water Quality Projects 2 Elizabeth River Watershed 100161 6,235,150 0 0 150,000 160,000 0 0 6,545,150 Water Quality Projects 3 Little Creek Watershed 100465 200,000 0 300,000 200,000 200,000 200,000 300,000 1,400,000 Water Quality Projects 4 Lynnhaven River Watershed 100264 2,333,367 615,000 420,000 1,250,000 1,250,000 1,400,000 1,800,000 9,068,367 Water Quality Projects II 5 Southern Rivers Watershed 100391 2,170,000 1,200,000 1,400,000 1,850,000 1,850,000 1,850,000 1,850,000 12,170,000 Water Quality Projects 6 Storm Water Quality 100397 9,779,710 1,611,762 1,611,762 1,611,762 1,611,762 1,611,762 1,611,762 19,450,282 Enhancements II 7 Surface Water Regulatory 100404 10,731,942 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 20,391,942 Compliance Program 8 Water Quality Cost 100472 216,773 250,000 250,000 250,000 250,000 250,000 250,000 1,716,773 Participation Projects II 9 Regional BMPs 100609 9,000,000 0 0 0 0 0 0 9,000,000 8 11. SWM Water Quality Accomplishments Regulatory April 12, 2022 23 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP OPERATIONS and REGULATORY (Continued) Here is an overview of the Lynnhaven River Basin Ecosystem Restoration Project: Lynnhaven River Basin Ecosystem Restoration Total Cost: 12113 9 Project $14.5 M ■ Project#100032 • Project Details • Supports Chesapeake Bay and Lynnhaven River Restoration ' '�sr' • Partnership with US Army Corps of Engineers 1 • $39 M total cost;$14.5 M City commitment • Phase 1 Areas Completed 1, • Oyster Reef Habitat adjacent to Humes Marsh • $2M and completed June 2021 • Wetland Restoration at Princess Anne High School % 'x • $3M and completed December 2021 ` Council District Appropriations FY 23 FV 24 FV 25 FY26 FY 27 FV 28 'otal to Date 8 11,900,000 1,200,000 800,000 250,000 250,000 100,000 - 14,500,000 Mr. Milliken turned the presentation over to Mr. Jones. 10 iii. Operations & Projects/Programs Maintenance With No Change Mark Jones, P.E., CFM April 12, 2022 24 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER & FLOOD PROTECTION CIP OPERATIONS and REGULATORY (Continued) Here are the three(3) Operations&Maintenance (O&M)Projects With No Change: O&M Projects With No Change VIB 11 PuNic;grit, Project Project Council Appropriations FY23 FY24-FY28 Total BTC # District(s) to Date 1 42.Street Pump Station Outfalls 100010 6 4,476,522• 0 0 4,476,522 0 2 Arctic Ave Drainage Improvements 100269 6 2,000,000 0 0 2,000,000 0 3 Pinewood Road Drainage Improvements 100505 6 1,000,000 0 0 1,000,000 0 Here are the sixteen (16) Operations&Maintenance (O&M)Programs With No Change: O&M Programs With No Change -..„, Niki 12 ' PeMic1M.4 Project Project Appropriations FY23 FY24 FY25 FY26 FY27 FY28 Total • to Date 1 BM P Maintenance Program Phase I 100043 2,200,000 1,100,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 8,300,000 2 Canal Management Phase I 100053 2,500,000 500,000 500,000 500,000 500,000 500,000 500,000 5,500,000 3 Cave-In Repair Program 100380 6,000,000 0 0 0 0 0 0 6,000,000 4 Enhanced Neighborhood Rehabilitation 100515 Phase I Z440,053 1,203,702 1,174,587 1,174,587 1,174,587 1,174,587 1,174,587 9,516,690 5 Flood Mitigation Grant Program 100187 1,227,144 0 0 0 0 0 0 0 6 Flood Mitigation Grant Program II 100188 874,061 0 0 0 0 0 0 0 7 Flood Mitigation Grant Program III 100189 2,914,976 0 0 0 0 0 0 0 8 Flood Mitigation Grant Program IV 100557 803,061 0 0 0 0 0 0 0 9 Lake Management II 100232 47,050,736 3,307,611 3,307,611 3,307,611 4,947,652 4,947,652 4,947,652 71,816,525 10 Oceanfront Stormwater Facilities 100287 9,680,740 1,650,000 1,650,000 1,650,000 1,650,000 1,650,000 1,650,000 19,580,740 Maintenance 11 Primary System Infrastructure 100314 17,430,000 1,520,000 1,520,000 1,520,000 2,270,000 2,270,000 2,270,000 28,800,000 Improvements II 12 Residential Drainage Cost Participation II 100335 450,000 50,000 50,000 50,000 50,000 50,000 50,000 750,000 13 Roadside Ditch Maintenance 100549 2,000,000 0 0 0 0 0 0 2,000,000 14 Stormwater Pump Station Modifications 100395 10,025,229 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 17,525,229 15 SW Infrastructure Rehab& 100405 57,106,982 5,000,000 5,000,000 5,000,000 5,750,000 5,750,000 5,750,000 89,356,982 Improvements II 16 Southern Canals&Lead Ditch 100390 10,910,000 2,390,000 2,390,000 Z390,000 2,390,000 2,390,000 2,390,000 25,250,000 Improvements April 12, 2022 25 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP OPERATIONS and REGULATORY (Continued) 13 III. Operations & 11. New Projects Maintenance The next three (3)slides provide an overview of O&M New Projects: O&M New Projects 1B 14 Project Project Council Appropriations FY23 FY24-FY28 Total BTC # District(s) to Date 1 Enhanced Neighborhood Rehab(ARPA) 100585 Citywide 23,580,000 0 0 23,580,000 0 2 Lake Management(ARPA) 100586 Citywide 21,300,000 0 0 21,300,000 0 April 12, 2022 26 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP OPERATIONS and REGULATORY (Continued) Enhanced Neighborhood Rehab (ARPA) cot: \ 15 $23.6 M rai.T4i. • Project#100585 ,A` 71,11-• `.,,.- i 5,/. • Project to rehabilitate stormwater infrastructure with an emphasis on neighborhoods that have ,,�,% r1 ' I iL i i reported stormwater needs utilizing funding F 1 -`A ' i t under the American Rescue Plan. F ..* — s • 9 of 16 Neighborhoods under CCTV and Design. !' t` �- � f L 1'> -• Total project Cost:$23,580,000. ;_- ,h ii F • Funding Obligation Deadline:12/31/2024. *' . _ yam., • "- ,,,,,,-- • Construction Completion Deadline:12/31/2026 °' ':{ ;x �" -,y Council District AppropriationstoDate FY 23 FY 24 FY25 FY 26 FY 27 FY 28 Total Citywide 23,580,000 - - - - - - 23,580,000 Lake Management (ARPA)' Total \B 16 $21.3 M rime=' • Project#100586 '1 7tt1 . .x ' I. • Project to provide design,construction,and . i" maintenance dredging for neighborhood lakes 4e .tc... c ..,- under the provisions under the American 11c 11a--me--_.?,i, r 1 ' Rescue Plan. 011 I,1' ir``'! ' ,i. -- • 14 Lakes Under Design. / t'-,-1 t. • Bid Package 1 of 4-9/2022. ° _z mil. r-, . f• ; . s . r1 .,i • (first 5 Lakes) i'" , , -I r1 0`4**' - • Q` !I Funding Obligation Deadline:12/31/2024. -f • Construction Completion Deadline:12/31/2026 ,'t is Council District Appropriations Date FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 Total t Citywide 21,300,000 - - - - - - 21,300,000 April 12, 2022 27 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP OPERATIONS and REGULATORY (Continued) 17 Ill. - Operations & - Accomplishments Maintenance t .... The next several slides provide an overview of O&M Accomplishments: O&M Accomplishments Mii 18 ,, sf q ''' • Site 18 Southern Canal Beggars Bridge d' t, : irt., i , Project Details:100390: Dredging project for Beggars Bridge t ' + Canal Upper Reach between Charity Neck Road and Pleasant Ridge Road to remove approximately 3789 CY of sediment ' -_ material. � '"s . 3789 CY material removed. Total Project Cost:$1,398,213.50 Completion Date:January 2022. .14r4$ -•,.:•..7,...jp,!::::',,.. lair . Ott ~ April 12, 2022 28 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP OPERATIONS and REGULATORY (Continued) O&M Accomplishments 19 yak- X RrtIV,�� • Site 15 Southern Canal Beggars Bridge ��rr�� -rY 1 �"v,:' ' ,`� - Project Details:100390: Dredging project for Beggars Bridge -La .`" Canal Between south of Pleasant Ridge Road between r Pleasant Ridge and Charity Neck to remove approximately .., ___. ;.ram ` 3200 CY of sediment material. i r - 3200 CY material removed. • �* - Total Project Cost:$1,979,658.00 ,-: - Completion Date:February 2022. O&M Accomplishments NB 20 ,. -.•, • Pinewood Road Project Details:100505: Project to replace culvert at . i �++ ' �� Lj Pinewood Road at the crossing of the Little Neck Creek i 1 tributary between Willow Drive and 32^d Street. _ --\ ----,'- - Total Project Cost:$2,026,659.21 4'' ),/ , Completion Date:April 2022. Ilititt‘ , 140•.„ .....42 Milani 1: ; I' Apri112, 2022 29 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP OPERATIONS and REGULATORY (Continued) O&M Accomplishments NB 21 ■■ lWie 4:. (digIlk ,�1`,, • Lake Dredging Stratford Chase#3 +►' ,44"„': ; Project Details:100232: Project to complete maintenance '•` -:, dredging to improve flood control and water qualityin the 9� 9 P ti Stratford Chase Neighborhood. }lt 11 ti 11!* p' - '.. -�` ➢ 1378 CY material removed. • " Total Project Cost:$173,862.50. Completion Date:February 2022. kir pro ., ,,,,-,),....4 .;:*,- _';'-, ,4i: O&M Accomplishments Ni3 in* 411 • Brigadoon/Lake Christopher Neighborhood Rehabilitation r . Project Details:100405: Project to perform rehabilitation a, 4iir. , •"�`: improvements and repair of the Brigadoon Lake Christopher stormwater drainage system.. �._ . 27K LF Pipe. . Total Project Cost:$1,034,797.00 Completion Date:May 2022. P117:7' `lrr j" )14 .. „...,...\:_ii , ____. April 12, 2022 30 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP OPERATIONS and REGULATORY (Continued) 23 53 V. Stormwater Management Challenges Here is a summary of Stormwater Management Challenges: Stormwater Management Challenges A$ 24 • Overall construction cost increases '! • Funding for current and future maintenance requirements Continue efforts to complete requirements of American Rescue Plan • Reduction of Maintenance Cycles and Backlogs • Increase Neighborhood Rehabilitation Efforts • Expand Canal&Roadside Ditch Maintenance • • r l.. M 4 - Y April 12, 2022 31 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP OPERATIONS and REGULATORY (Continued) Discussion IEB (Seer q!{'upeee Meh Public Works Mayor Dyer expressed his appreciation to Mr. Milliken and Mr. Jones for the presentation. April 12, 2022 32 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP 1:57 P.M. Mayor Dyer welcomed Thomas Nicholas, Facilities Engineer—Public Works. Mr.Nicholas expressed his appreciation to City Council for their support and provided the following presentation: Is . Ito - #t jt.---- ,, �---- - ' 4 frk. v,-, lip 1 ,- __, 4 - N b '0-71-'...r Buildings and Assets FY 2022-23 through 2027-28 -- Tom Nicholas, P.E. 1i1 1_? l IIIIIIIIIIIIL Here is the Section Overview: Section Overview 33 Projects 3 Life Safety 10 Facilities Maintenance 8 Facilities Capital Construction 4 American Rescue Plan Act(ARPA) 1 Shuttered Venues Grant 7 Facilities Related Equipment and Services FY23 Proposed - $24,160,095 B&A CIP ATD - $235,274,979 B&A CIP Total - $368,423,314 April 12, 2022 33 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP (Continued) The next several slides provide an overview of the twenty-six(26)Projects With No Change: Projects With No Change Project Council District Appropriations FY23 Budget FY24-28 Budget Total Balance to to Date Complete Security Citywide $2,967,837 $500,000 S2,500,000 S5,967,837 - ARC Flash Citywide S4,780,000 S0 S0 S4,780,000 - Access Sys Citywide S675,000 $425,000 S2,125,000 S3,225,000 - HVAC IV Citywide $10,000,000 S2,500,000 S12,500,000 S25,000,000 - Fire Facilities Citywide S5,815,791 $500,000 $2,500,000 S8,815,791 - Judicial Ctr 2 $899,356 S70,000 $350,000 S1,319,356 VAQBIdgs 6 $4,303,620 $1,434,540 $7,172,700 $12,910,860 - Projects With No Change Project Council District Appropriations FY23 Budget FY24-28 Budget Total Balance to to Date Complete VAQSystems 6 S1,968,600 S600,000 $3,000,000 S5,568,600 - Cony.Ctr 6 S11,229,489 $343,060 S1,715,300 S13,287,849 - Energy Citywide $1,650,000 $550,000 S2,750,000 S4,950,000 - Heritage Bld. Citywide S2,475,000 $300,000 S1,500,000 S4,275,000 - Ops Fac Ren. 2 S86,640,000 - - S86,640,000 - Burton Sta. 4 $7,810,000 - - S7,810,000 - HRC Access 4 $1,464,000 - - S 1,464,000 - April 12, 2022 34 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP (Continued) Projects With No Change Project Council District Appropriations FY23 Budget FY24-28 Budget Total Balance to to Date Complete P&R HVAC Citywide S3,650,000 - - $3,650,000 - Central Util. 2 S6,100,000 - - S6,100,000 - Courts DDC 2 $2,070,000 - - S2,070,000 - P&R Cnst Yd. 2 S9,420,000 - - S9,420,000 - VAQ Spt Fac. 6 S4,321,715 - - $4,321,715 - Fac Ping. Citywide $870,467 S250,000 S1,250,000 S2,370,467 - Creeds Study 2 - - $250,000 S250,000 - Projects With No Change Project Council District Appropriations FY23 Budget FY24.28 Budget Total Balance to to Date Complete Landfill Cap 7 S21,677,000 - - S21,677,000 Fire App IV Citywide S13,884,875 S3,151,950 S7,304,875 $24,341,700 Fire Trng.Ctr 5 S1,973,155 S300,000 S1,500,000 S3,773,155 Int.Care Fac Citywide $1,549,776 - $603,135 $2,152,911 Pub Safety Eq. Citywide S8,085,573 S1,450,000 $7,250,000 S16,785,573 B Apri112, 2022 35 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP (Continued) Here are the five(5)Projects With Modifications: Projects With Modifications Project Council District Appropriations FY23 Budget FY24-28 Budget Total Balance to to Date Complete Buildings IV Citywide S16,920,572 S3,800,000 S19,000,000 S39,720,572 - Cts Escalator 2 S4,073,055 S6,541,845 - S10,614,900 - Bch Mnt Fac 5 - - S20,700,000 S20,700,000 - Euclid Yard 4 - - S14,532,300 S14,532,300 CorrectCtr 2 - - S1,122,442 S1,122,442 S12,976,447 Here are two (2)New Projects: New Projects Project Council District Appropriations FY23 Budget FY24-28 Budget Total Balance to to Date Complete MOCA Env 6 - - S2,362,488 S2,362,488 - Leroy Rem 2 - S1,443,700 - S1,443,700 - April 12, 2022 36 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP (Continued) The next several slides provide an overview of Projects With Major Changes: Projects With Major Changes Various Buildings Rehabilitation and Renewal IV Council District Appropriations to FY23 Budget FY24-28 Budget Total Balance to Date Complete Citywide S16,920,572 S3,800,000 S19,000,000 S39,720,572 CIP addresses rehab and renewal of interior and exterior building systems for all 382 City-owned buildings and 800+ structures Additional $600,000 per year added to this CIP $300,000 to address growing maintenance backlog in City Public Libraries $300,000 to ensure City-owned buildings remain ADA compliant 9 Projects With Major Changes Judicial Center Escalator Replacement Council District Appropriations to FY23 Budget FY24-28 Budget Total Balance to Date Complete 2 S4,073,055 S6,541,845 - S10,614,900 Original CIP request did not adequately account for heavy duty escalators, staging, utility relocations, building continuity considerations, lobby restoration, and current building code requirements Material price increases on some components are 250-300%due to COVID lockdowns and general inflationary price increases of 47% since CIP estimate was developed April 12, 2022 37 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP (Continued) Projects With Major Changes Beach Maintenance Facility Council District Appropriations to FY23 Budget FY24-28 Budget Total Balance to Date Complete 5 - - $20,700,000 $20,700,000 - $2.9M for design in FY24, $1 7.8M for construction in FY25 Additional $700,000 from funds previously programmed to address BTC Replaces existing, 45-year-old facilities at 14t►1/1 5th and Parks Ave. PW(Beach Ops, Traffic Ops, Street Sweeping, and Building Maint.) P&R Landscape Services and Planning Parking Management Exploring new site at west end of Southern Avenue Projects With Major Changes Euclid Yard Facility Replacement Council District Appropriations to FY23 Budget FY24.28 Budget Total Balance to Date Complete 4 - - $14,532,300 $14,532,300 - $1.5M for design in FY27, $1 3M for construction in FY28 Serves western section of City with P&R Landscape Services, PW Highways Operations, and Public Safety vehicle fueling Plan is to replace the existing facilities with new, on the same site April 12, 2022 38 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP (Continued) Projects With Major Changes Corrections Center Renewal Council District Appropriations to FY23 Budget FY24-28 Budget Total Balance to Date Complete 2 - - S1,122,442 S1,122,442 S12,976,447 Previous budgets had $500K in FY25, FY26, and FY27 Overall project estimate is $14,1 98,889. Incremental funding inefficient. $1.1 M for design in FY28. $1 3M for construction targeted for FY29. Restores and modernized numerous, aging areas within the Corrections Center. The next two (2)slides provide an overview of New Projects: New Project MOCA Building Envelope Rehabilitation Council District Appropriations to FY23 Budget FY24-28 Budget Total Balance to Date Complete 6 - - S2,362,488 S2,362,488 - Original bldg built in 1987 (33,513SF), addition added in 2002 (4,426SF) Funding provided in FY27 Envelope shows areas of moisture intrusion Cut and repoint selected areas of brick masonry Replace roof and skylights Replace curtain wall, storefront, windows, and doors April 12, 2022 39 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP (Continued) New Project Leroy Road Impound Lot and Remedial Action Council District Appropriations to FY23 Budget FY24.28 Budget Total Balance to Date Complete 2 - $1,443,700 - S1,443,700 - Remediates 3.6-acre site, former VBPD firing range at end of Leroy Road Remediation mandated by VADEQ VRP Contaminated soil removal On-site encapsulation Project creates an improved VBPD motor vehicle impound lot The next two (2)slides provide an overview Projects Underway& Conclusion: Projects Underway & Conclusion New City Hall Operations Facilities Renovations (B2/1/1 1) Owls Creek Marsh Pavilion Renovations and Veterinary Care Center Burton Station Fire/EMS Station judicial Center Escalator Replacement Parks and Recreation HVAC (ARPA) April 12, 2022 40 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP (Continued) Projects Underway & Conclusion Central Utility Plant HVAC (ARPA) Courts Building Direct Digital Control (ARPA) Parks and Recreation Construction Yard (ARPA) Virginia Aquarium Animal Holding Facilities (Shuttered Venues Grant) Thanks for your continued support of the City's facilities infrastructure! Mayor Dyer expressed his appreciation to Mr. Nicholas for the presentation. April 12, 2022 41 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP 2:18 P.M. Mayor Dyer welcomed Dave Jarman, Transportation Division Manager — Public Works. Mr. Jarman expressed his appreciation to City Council for their support and provided the following presentation: • - .,3 FY 2023-2028 CIP CityCouncil ;r , Briefing -_ . David Jarman, P.E. ROADWAYS April 12,2022 Roadways Overview NE 2 I. Proposed Roadways FY 2023-2028 CIP Overview ■ City Funding Summary • Total Funding Summary II. Projects/Programs With No Change :may III. New Projects IV. Projects with Major Changes _= ti •• V. Accomplishments D 3 VI. Challenges ,Y t r April 12, 2022 42 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP (Continued) Proposed FY2023-2028 Roadways CIP P I. Overview The next two (2)slides provide the Funding Summary for fifty-seven (57) Total Projects/Programs: City Funding Summary Mi3 4 Maintenance • Congestion Relief&Capacity Impr.-$94.5 M(45%) 14 0 • 27 Projects/Programs Congestion ■ Safety Improvements-$36.3 M(18%) Capacity • 14 Projects/Programs Special City 23% Roadways 45% W Special-$48.3 M(23%) Funding • 12 Projects/Programs Years 1-6 Maintenance-$29.9 M(14%) • 3 Projects/Programs Safety 18% Bridge- • 1 Project-$20.5 M ATD Total City Roadways Funding in Years 1-6:$209.1 M 57 Total Projects/Programs April 12, 2022 43 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP (Continued) Total Funding Summary NE 5 Federal 26% • City Funding Years 1-6:$209.1 M(66%) Total State Funding Years 1-6:$26.4 M(8%) State Roadways 8% Funding City Federal Funding Years 1-6:$81.6 M(26%) Years 1-6 66% Total Funding Years 1-6:$317.1 M Total Roadways Program Cost:$1.3 B 1 Proposed FY2023-2028 Projects/Programs Roadways OP With No Change g April 12, 2022 44 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP (Continued) The next two (2)slides provide an overview of Roadways Projects With No Change: Roadways Projects With No Change Project Project Council Appropriations FY23 # District(s) to Date FY24-FY28 Total BTC 1 Centerville Turnpike Phase III' 100058 7 21,547,567 13,598,342 9,052,045 44,197,954 0 2 Dam Neck Road/Holland Road Intersection Imp." 100537 2&10 250,000 180,000 2,071,250 2,501,250 0 3 Elbow Road Extended Phase II-D' 100160 2 0 500,000 21,747,062 22,247,062 0 4 Ferrell Parkway 100171 1 4,245,672 0 74,535 4,320,207 0 5 General Booth Blvd/0ceana Blvd Intersection Imp." 100542 5 0 500,000 3,600,277 4,100,277 0 6 Greenwich Rd Crossover/Cleveland Str Imp. 100199 4 14,881,314 0 0 14,881,314 0 7 Holland Road Phase I. 100564 3&10 0 0 24,510,485 24,510,485 0 8 Holland Road Phase 11` 100565 3&10 0 0 1,087,336 1,087,336 0 9 1-264/Independence Interchange Improvements"' 100211 3&4 500,000 0 0 500,000 289,250,000 10 Independence Blvd/Columbus St Ped Improvements` 100554 4 511,385 0 0 511,385 0 11 Independence Blvd/Edwin Drive Intersection 100482 3 0 0 14,592,026 14,592,026 0 12 Indian River Rd/Princess Anne Rd Intersec.Imp. 100329 2 210,211 0 0 210,211 6,697,270 13 Landstown Road Improvements Phase I 100235 2 4,457,565 6,548,686 979,025 11,985,276 0 14 Laskin Road Bridge Replacement.'" 100240 6 20,530,598 0 0 20,530,598 0 15 Laskin Road Phase I-A'" 100242 6 23,619,480 0 0 23,619,480 0 16 Laskin Road Phase I-B 100239 6 2,278,981 0 0 2,278,981 33,752,174 17 Laskin Road Phase 11' 100501 6 783,111 0 0 783,111 18,633,991 18 Laskin Road Phase III' 100243 6 0 0 8,070,889 8,070,889 32,799,670 •Project partially State/Federal Funded "Project 100%State/Federal Funded "'Project Also Includes Non-Programmed Funds I Roadways Projects With No Change Na3 8 Project Project Council Appropriations FY23 FY24-FY28 Total BTC # District(s) to Date 19 N.Great Neck/London Bridge/VB Blvd Inter.Imp." 100546 3,6,&8 0 0 2,157,100 2,157,100 0 20 Northampton Blvd/Diamond Springs Road Intersec.' 100568 4&9 0 0 13,431,136 13,431,136 21 Pleasure House Road Street Improvements Phase I 100524 9 300,000 757,139 2,367,493 3,424,632 0 22 Pleasure House Road Street Improvements Phase II 100306 9 200,000 1,705,211 5,414,442 7,319,653 0 23 Princess Anne Road Phase VII-A 100317 2 350,000 0 0 350,000 8,507,013 24 Sandbridge Road Sidewalk' 100556 5 787,602 0 99,508 887,110 0 25 Shipps Corner Road Improvements 100379 2,3,&5 750,240 504,728 2,129,313 3,384,281 0 26 Shore Drive Corridor Improvements-Phase IV 100383 9 4,617,736 4,343,513 6,582,646 15,543,895 0 27 Upton Dr Extended/Dam Neck Station Improvements 100429 5 1,300,000 0 0 1,300,000 0 28 West Neck Road Phase IV 100483 2 9,366,533 0 0 9,366,533 0 'Project partially State/Federal Funded "Project 100%State/Federal Funded "'Project Also Includes Non-Programmed Funds April 12, 2022 45 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP (Continued) Here is an overview of Roadways Programs With No Change: Roadways Programs With No Change 9 Program �1 Appropriations FY23 FY24 FY25 FY26 FY27 FY28 Total to Date 1 Bus Stop Infrastructure& 100050 1,417,126 250,000 250,000 250,000 250,000 250,000 250,000 2,917,126 Accessibility Improvements' 2 City Wide Street Lighting 100502 140,000 70,000 70,000 70,000 70,000 70,000 70,000 560,000 Improvements III 3 Major Bridge Rehabilitation II 100268 12,460,284 1,360,000 1,460,000 1,460,000 1,460,000 1,460,000 1,460,000 21,120,284 4 Rural Road Improvements II 100347 1,504,424 250,000 250,000 250,000 250,000 250,000 250,000 3,004,424 5 Rural Road Recurring Flooding,SLR, 100348 0 500,000 500,000 500,000 500,000 500,000 500,000 3,000,000 &Resiliency 6 Street Reconstruction II' 100401 22,350,000 2,150,000 2,150,000 2,150,000 Z150,000 2,150,000 2,150,000 35,250,000 7 Traffic Calming 100422 500,000 150,000 250,000 250,000 250,000 250,000 250,000 1,900,000 8 Traffic Safety Improvements IV' 100423 15,751,946 1,831,662 2,350,928 2,895,218 2,622,192 4,387,253 2,957,515 32,796,714 9 Traffic Signal Retiming II' 100522 1,211,180 150,000 150,000 150,000 150,000 813,000 150,000 2,774,180 10 Various Cost Participation Projects II 100447 300,000 25,000 25,000 25,000 25,000 25,000 25,000 450,000 11 Wetlands Mitigation Banking II 100484 100,000 100,000 100,000 100,000 100,000 100,000 100,000 700,000 'Program partially State/Federal Funded 10 Proposed FY2023-2028 III. Roadways CIP New Projects/Programs k*: April 12, 2022 46 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP (Continued) The next four(4)slides provide an overview of Roadways New Projects/Programs: Roadways New Projects/Programs N 11 Inc iiuk, Projects: Project Council Appropriations Project * District to Date FY23 FY24-FY28 Total BTC 1 Atlantic Avenue Pedestrian Improvements 100633 6 0 266,000 894,000 1,160,000 0 2 Relocation of 19th Street&Pacific Avenue Signal 100627 6 0 142,000 1,095,000 1,237,000 0 Programs: Project Appropriations Program to Date FY23 FY24 FY25 FY26 FY27 FY28 Total 1 Construction Engineering and 100634 0 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 21,000,000 Inspection(CEP Program Total Atlantic Avenue Pedestrian Improvements cost: 1113 12 $1.2Miwd. • Project#100633 • Enhancement of pedestrian facilities along Atlantic Ave from 42nd Street to 83rd Street to include: • ADA Ramps(18 locations) • High visibility crosswalk markings • LED pedestrian warning signs(42^d/Cavalier Dr.,49th,56th 57th,& 't 63rd) • Rapid Rectangular Flashing Beacon at mid-block bike crossings (80th&81st) • Pedestrian signalization improvements(47th/Bay Colony Dr.,52nd ter 58th/59th,67th,77th,83rd/Shore Dr.) ;, • Enhanced transit accessibility(77th) 4. >t Council District Appropriations FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 Total to Date 6 0 266,000 894,000 - - - - 1,160,000 April 12, 2022 47 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP (Continued) Relocation of 19th Street & Pacific Avenue Signal cot NB 13 $1.2 M rw�. • Project#100627 k a tti `,i • Removal of the existing signal at 19th Street/Pacific r ."�' lot, A.,-. .,. g Avenue and the installation of a new signal at 20th _ ,s` � '- ,. ,��'` Street/Pacific Avenue ,�.',,�r,•. •;'r ,_ . . t` .>/ • With the pending closure of 19th Street,the existing ;$-c ' ' ,---'" V -- t , ‘- signal is no longer needed at that location. _L,e, is . t r t __ j Council District Appropriations FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 Total to Date 6 0 142,000 106,000 989,000 - - - 1,237,000 Construction Engineering and Inspection (CEI) Program Total: NB 14 $3.5M/Yr rwfw • Project#100634 Soil Density Test • Scope is to provide CEI Services Program for transportation projects • City inspection resources vary depending on CIP schedules for SW, W".4 oh Coastal,Facilities,Transportation,P&R,&Econ.Dev.-challenging to know if inspectors will be available j : • CEI costs are typically included for most state/federal funded projects—this artificially increases construction costs on projects due . ..�•.�,.. to unknown resource availability "�" `r a'jr ,, *_ • CEI program saves money by allowing flexibility to add resources ___—__—__-_. - when needed • Inspection requirements must be met for state/federal funds • Phased inspection is not enough—paperwork must be accurate to g'$_s =` pass audits and receive state/federal reimbursements v Civil Rights Documentation List �- Con .Rest Council District ApprotoprDateiations Fy 23 FY 24 FY 25 FY26 FY 27 FY 28 Total Citywide 0 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 21,000,000 April 12, 2022 48 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP (Continued) The next three (3)slides provide Projects/Programs with Major Changes: IV. Proposed FY2023-2028 Roadwa s CIP Projects/Programs with Y Major Changes Roadways Major Cost or Schedule Changes 16 Project Prof Council FY23 Total S Increase %Increase FY23 CN Start # District(s) Project Cost 1 Centerville Turnpike Phase II 100057 7 50,578,200 5,261,625 11.6% 1/25 2 Cleveland Street Improvements Phase IV 100123 4 28,420,935 3,373,935 13.5% 11/25 3 Elbow Road Extended Phase II-B 100529 2 51,283,300 3,658,300 7.7% 4/23 4 Elbow Road Extended Phase II-C 100159 2 25,091,600 257,463 1.0% 4/23 5 First Colonial Rd/Va.Beach Blvd.Intersection Improvements 100183 6 34,044,516 2,081,820 6.5% 5/22 6 General Booth Blvd/Camp Pendleton Inter.Imp. 100192 5&6 4,649,500 1,890,500 68.5% 10/23 7 Indian River Road Phase VII-A 100217 2&7 63,557,723 5,957,395 10.3% 9/24 8 Indian River Road Phase VII-B 100213 2&7 13,685,211 481,511 3.6% 9/24 9 Nimmo Parkway Phase VII-B 100278 2&5 45,552,800 1,839,300 4.2% 10/26 10 Parliament Drive Sidewalk Phase I 100555 1 1,350,939 267,553 24.7% 12/24 11 Parliament Drive Sidewalk Phase II 100301 1 2,550,884 1,338,226 110.4% 8/24 12 Rosemont Road PhaseV 100340 10 21,604,944 1,211,352 5.9% 1/25 13 Sandbridge Road Nimmo Phase VII-A 100356 2&5 25,425,742 3,735,161 17.2% 6/22 14 Shore Drive Corridor Phase III 100381 8 42,061,537 9,894,656 30.8% 2/24 April 12, 2022 49 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP (Continued) Cost & Schedule Drivers AB 17 Q. • Major cost drivers(Dec 2020—Dec 2021): • Steel: 127%increase Producer Price Inc/ex(PP/)rose by • Diesel fuel: 55%increase 19.6%from Dec 2020 to Dec 2021 • Aluminum: 30%increase -Association of General Contractors Feb 2022 • Copper,brass): 23%increase (Bureau of Labor Statistics www.bls.gov/ppi) • Truck transport: 18%increase • Construction equipment: 10%increase • Major schedule drivers: • Project schedules have been re-baselined to reflect current realities(plan reviews,permitting, procurement,private utility design,etc.) • Construction material availability—previous off-the-shelf items now have significant lead times • Volatility of supply chain The next four(4)slides provide an overview of Accomplishments: Proposed FY2023-2028 Roadways CI P V. Accomplishments it* April 12, 2022 50 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP (Continued) Completed Projects Roadways Accomplishments: 19 (O&M) �, • Major Bridge Rehabilitation II Project#100268,Annual Funding-$1.26M EIV t . Inspection and Rehabilitation of various bridges,culverts,and overpasses The City,through its consultant,inspects approximately 40 major culverts and bridges annually per the National Bridge Inspection Standards(NBIS)per federal and state requirements. Inspections are submitted to VDOT and are used by the City to International Parkway Bridge develop bridge and culvert rehabilitation plans. • Street Reconstruction II "-M•y •,!..:- -- - Project#100401,Annual Funding-$2.15M ' . ,_ "",4 - Design and reconstruction of one to three streets or intersection - ' `' .. ,, . . �. per year,as funding allows,that have reached the end of their --- - 1.- . service life and for which maintenance is not effective. T , > - Re-established 4ft shoulders on Sandpiper Road from Porpoise r Lane to White Cap Lane. Total distance of 3.5 miles. Project was completed April 2021 for a total cost of$2.2M. Roadways Accomplishments: Comp(Ot$dMProjects 1„13 20 .. _ ■ Rehabilitation of Pungo Ferry Bridge lir (CIP#100328,Council District 2) '' ! t - Rehabilitation of Pungo Ferry Bridge includes;concrete deck repairs,epoxy deck overlay,replacement of the expansion �-_1 _ joints and bearing plates,and spall and crack repairs to the beams. Project was completed in March 2022 for a total cost of$3.85M Pungo Ferry Bridgfi April 12, 2022 51 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP (Continued) Roadways Accomplishments: Completed Projects 21 (Roadways) Wcaits • Nimmo Parkway Phase IIA (CIP#100328,Council District 2) Extension of Nimmo Parkway to the Jones&Cabacoy ` \ '" Veterans Care Center,construction of a new roundabout at the intersection of Nimmo Parkway and West Neck Road, street lights,landscaping,and storm water management kHp�kway Phase liA constructed wetlands. Project was completed in March 2022 .............° for a total cost of$3M 22 Proposed FY2023-2028 Roadwa s CIP : VI. Roadways Challenges Y April 12, 2022 52 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP (Continued) Here are Roadways Challenges Roadways Challenges M3 23 raic tiEnkr .Resources • Regional construction activity is putting pressure on the market `'�"" HRBT,CBBT,1-64/1-264,HREL are all consuming resources Impacts bid prices,SWAM availability,responsiveness ❖Inflation/Cost Increases • Suppliers are unwilling/unable to hold prices(steel,pipe,etc.) • • Contractors are pricing unknown risk into their bids • Looking at ways to allow for other price adjustments (provisions already exist for steel,fuel,&asphalt) •:•Schedules • Schedule adjustments are being made to reflect reality Notice to proceed may be delayed due to lead time for material fabrication • Manage expectations Communicate changes Discussion Public Works Mayor Dyer expressed his appreciation to Mr. Jarman for the presentation. April 12, 2022 53 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) HUMAN RESOURCES 2:39 P.M. Mayor Dyer welcomed Regina S. Hilliard, Director. Ms. Hilliard expressed her appreciation to City Council for their support and provided the following presentation: ___ __ ,,,, .,,,,,, .,.,,,, ,, _ _„_, , .,.. via- Iiik- .. -- , .... ,... liiii • /r.,.?i,,,a,,,q1 Human Resources . FY 2022-23 Operating Budget x,M1 =ems Regina S.Hilliard }; F \ _e. ) I Here is the Organization Summary: Organization Summary Total FTEs Number of Divisions Total FY23 Budget 64 6 6,631,378 Divisions • Director's Office(4) • Staffing&Compensation(19) • Employee Relations(20) • Learning&Development(7) • Occupational Safety and Health(13) • Human Rights Commission(1) April 12, 2022 54 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) HUMAN RESOURCES (Continued) FY23 Programmatic Budget Human Resources Budget Director's Office 9% Occupational Safety& Health 24% Human Rights Commission k Employee Relations 1% 28% Learning&Development 12% Staffing&Compensation 26% 3 Here is the Department Operating Budget: Department Operating Budget FY22 FY22 FY23 FY23 Program Adopted FTE Proposed FTE Change From FY22 Director's Office $525,343 4 $575,563 4 S50,220 9.6% Employee Relations S1,636,708 20 S1,855,070 20 S218,362 13.3% Member S111,307 1 So 0 1 1 1 307 100% Communications Staffing& S1,555,010 18 S1,727,071 19 S172,061 11.1% Compensation Learning& $756,328 7 S789,207 7 S32,879 4.3% Development Human Rights S78,693 1 S82,050 1 S3,357 4.3% Commission Occupational Safety S1,573,183 13 S1,602,417 13 S29,234 1.9% &Health Total S6,236,572 64 S6,631,378 64 $394,807 6.3% April 12, 2022 55 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) HUMAN RESOURCES (Continued) The next two (2)slides provide an overview of Major Changes&Initiatives: Major Changes & Initiatives • Continued implementation of Hillard Heintze recommendations Centralization of employee relations function, FML centralized, Threat Assessment Team formalized • Several process changes to reduce time to hire Weekly hiring, candidate release to hiring manager immediately,etc. • Compensation Review and Implementation Market Salary Survey, implementation of several hiring bonuses and ongoing stipend programs • Deployed the rollout of the Working Conditions platform • Deployed electronic routing of correspondence between Human Resources and the City Manager's Office Initiatives Underway & Conclusion • Addition of one(1) FTE in Staffing and Compensation to establish a more proactive/aggressive sourcing approach • Increases to minimum wage in Virginia January 2022 established S 1 1 minimum; January 2023 increase to S 12 minimum • Human Capital Management System Mayor Dyer expressed his appreciation to Ms. Hilliard for the presentation. April 12, 2022 56 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) LIBRARY DEPARTMENT 2:52 P.M. Mayor Dyer welcomed Kimberly Knight,Director. Ms. Knight expressed her appreciation to City Council for their support and provided the following presentation: 4 ,,,,.. "...'',.. .e ,,--t,-4. -' ' -11 - . , lie , ,:„... , ,...,,, ,,,--;-:::_44-. 1 7, ,,, . ..,,,,, 44. i -__ .„, . ,--- , „„,,, , _ ._ ,- , , , .,.... . .,, A --- ...„ . -_, ,,,,. frit - -,--,1. lik. ,__ _ „...-- Virginia Beach Public Library .0► - FY 2022-23 Operating Budget Kimberly Knight, Director NI \1 ' # 3'-*\ Here is the Organization Summary: Organization Summary Total FTEs Number of Divisions Total FY23 Budget 241.50 14 S 19,299,065 April 12, 2022 57 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) LIBRARY DEPARTMENT (Continued) FY23 Programmatic Budget S263,715,1% Budget 52,073,526,11%. 5112.000.1% 51,595,735.8% " SI5,254,089,79% General Fund Salaries&Fringe Benefits General Fund Operating Budget General Fund Books&Instructional Supplies •Wahab Public Law Library •818•Donations 7 Here is the Department Operating Budget: Department Operating Budget Program FY22 FY22 FY23 FY23 Change From FY22 Amended FTE Proposed FTE MEO Central Library S2,035,778 37.50 S2,309,655 37.50 272,877 13.45% Joint-Use Library S1,824,476 29 S1,886,481 28 62,005 3.40% 7 Area Libraries S5,748,526 106.50 S6,608,225 112.50 859,699 14.96% Programming&Community S2,492,579 22 S1,352,910 17 (1,139,669) -45.72% Outreach(PCO) Administration&Records S2,092,628 20.50 S2,175,161 20.50 82,533 3.94% Management Support Services S4,539,282 23.50 S4,590,918 23.50 51,636 1.14% General Fund Subtotal $18,733,269 239.00 $18,923,350 239.00 $190,081 1.01% Wahab Public Law Library $257,000 2.50 $263,715 2.50 6,715 2.6% Fund 818-Donations S111,802 - S112,000 - 198 1.26% Total $19,102,071 241.50 S 19,299,065 241.50 $196,994 1.03% a April 12, 2022 58 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) LIBRARY DEPARTMENT (Continued) The next two (2)slides provide an overview of Major Changes&Initiatives: Major Changes & Initiatives • Restructuring of public services division; focus on community �; tmr3�.,, - outreach •Continued renovations: Oceanfront Area Library , Initiatives Underway & Conclusion ;` le.nRr',ei� y a I have been a construction • Career Online High school worker and laborer my whole life—I wanted to prove to myself I could still earn my high school diploma. • Updated Storytime Curriculum A..qa 4!11111i airl • Inclusive Programming 7 11 • Mayor Dyer expressed his appreciation to Ms. Knight for the presentation. April 12, 2022 59 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) CULTURAL AFFAIRS 2:58 P.M. Mayor Dyer welcomed Emily Labows, Director. Ms. Labows expressed her appreciation to City Council for their support and provided the following presentation: .., ,,, i . ,,,, - -- , __.,„x- !III ca.,-7-- -.- _, ii;rik, _ 4 Cultural Affairs FY 2022-23 Operating Budget Emily Labows ical°41P -: Here is the Organization Summary: Organization Summary Total FTEs Number of Divisions Total FY23 Budget 12 3 S4,285,024 April 12, 2022 60 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) CULTURAL AFFAIRS (Continued) Here is the Operating Budget: Operating Budget Program FY22 Adopted FY22 FY23 FY23 Change From FY22 FTE Proposed RT. Arts and Humanities Commission $630,000 0.0 $650,000 0.0 S20,000 3% General Operating Expenses:History Museums,Sandler Center,Cultural Affairs, S2,956,718 12.0 S2,529,524 12.0 -$427,194 (14%) VA MOCA Utilities, Support to VB Surf& Rescue,Atlantic Wildfowl Museums Total S3,586,718 12.0 $3,179,524 12.0 (5407,194) (11%) Total Tourism Investment S355,500 0.0 S1,105,500 0.0 S750,000 211% Program Fund FY23 Programmatic Budget S650,000,1 5% S1,105,500.26% S2,529,524,59% °Arts and Humanities Commission Grants to non-profit cultural organizations OGeneral Operating Expenses,Support to City ownedfacilities °Tourism Investment Program fund 4 April 12, 2022 61 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) CULTURAL AFFAIRS (Continued) The next several slides provide an overview of Major Initiatives: Major Initiatives: Cross-Cultural Programs = . $ i: -,- : , i.i • �. r ,s� I i x ' I ,,k) v.,,. PACTS/UKHS African American J Museum Music Month .j,. Reopening -' I 1 104 , t+1114)11 ^...4 VIM - ..'--iti'al (AO ,, it Wog ate► ' " Expanded"ImmortALL" Juneteenth Weekend Programming Program s Major Initiatives: Arts and Humanities Commission Lasting positive impact of Virginia Beach Arts & Cultural Relief CARES Grants Awarded $619,050 to 21 cultural non-profit organizations, total requests: $874,350 from 25 applicants Continued Community Cultural Grants funding and organizational development to local cultural organizations Arts continued to bring positive national C, '. • exposure to Virginia Beach • ' Sandler Center `K' Return to �7. :.^ + r ' Capacity w!'-.- r :;•y;. .` Performances „ April 12, 2022 62 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) CULTURAL AFFAIRS (Continued) Major Initiatives: Art and Placemaking . mf. .:....iiv.,7v ______ • i-- ;ice'1 1-!, _.s Shore Drive Gateway Mural r - ("Oyster Bloom") P �"" 4 ith►i lit.= _,__ irLip - ef)i_i ,•,,. _, Woodstock Skate - : E "Brushworks" �` `�i� t Park Murals �! Pilot Public Art Program Major Initiatives: History Museums ,,' „. .. a iN i ;' I '' d 3 .,� a Thoroughgood i# ,r House Open Increased Private j ' Revised Education Sundays Event Rentals L Programs with VBCPS New Special Events "Bonfires and Brews"at .........,.r..— Lynnhaven House W r ':' ,, tv < - lir , 111,19*1.'i 1',;,-.F. d ..4,:,_ }./'t om. ' �.p� "mo M r _4�( t + ' se-.a p. . 4 \ a April 12, 2022 63 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) CULTURAL AFFAIRS (Continued) Initiatives Underway & Conclusion - Support 5/31 Memorial Committee work - Continue focus on multi-cultural, inclusive programming - Continue working with Public Works on restorations of Lynnhaven House and Francis Land House - Continue planning with stakeholders on master plan for the historic houses - Increase focus on public and educational programming/special event rentals at historic houses/partnerships with stakeholders - Initiate exciting art and placemaking initiatives throughout the city 5/31 4Memorial j r Planning �y �, � r • ,t Maya Lin AhlwtAtom t• t t Exhibit: MOCA "" a Mayor Dyer expressed his appreciation to Ms.Labows for the presentation. April 12, 2022 64 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) EMERGENCY MANAGEMENT 3:23 P.M. Mayor Dyer welcomed Danielle Progen, Director. Ms. Progen expressed her appreciation to City Council for their support and provided the following presentation: . , _...iiizatS., , 4%. 1`� } N --ilk(I/ 'its } ,,,. ...40070, t-: \ :- ..., Office of Emergency Management FY 2022 23 Operating Budget Danielle Progen, Emergency Management Coordinator t --'1 1 1--,\. \ 11,,,E , _, , Here is the Organization Summary: Organization Summary Total FTEs Number of Divisions Total FY23 Budget 10 2 1,048,211 April 12, 2022 65 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) EMERGENCY MANAGEMENT (Continued) FY23 Programmatic Budget Budget 5366,947.35% S681,264,65% OGeneral Operations OSecurity Program Here is the Department Operating Budget: Department Operating Budget Program FY22 FY22 FY23 FY23 Change From FY22 Amended FTE Proposed FTE General 625,120 7 681,264 7 56,144 Operations Security 0 1 366,947 3 366,947 Program Total $625,120 8 $1,048,211 10 $423,091 April 12, 2022 66 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) EMERGENCY MANAGEMENT (Continued) The next two (2)slides provide an overview of Major Changes&Initiatives: Major Changes & Initiatives City Security Program Implementation (New FTEs -July 1, 2022) Security Services contract oversight and management transition to OEM Facility risk assessments using DHS SAFE Tool New City Hall Command Room Security incident consultation and management Continued security familiarization, training, and exercises Initiatives Underway & Conclusion All hazards incident response (COVID-1 9; two winter storms) Project& grants management to support EM-driven initiatives (11 grants) Coordination of seven City-wide exercises since July 1, 2021 Special event planning and coordination Active threat response program Policy review, trainings, and exercises with public safety Crisis Communications Plan development with Comms &ECCS Family assistance plan development with OHS and City stakeholders April 12, 2022 67 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) EMERGENCY MANAGEMENT (Continued) Where We Are Now • Alignment across EM and Security Divisions • Continued integration with regional, state, federal, military, and NGO stakeholders • Focus on community outreach, preparedness, and education over the next year Mayor Dyer expressed his appreciation to Ms. Progen for the presentation. April 12, 2022 68 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY 3:39 P.M. Mayor Dyer welcomed Peter Wallace, Chief Information Officer. Mr. Wallace expressed his appreciation to City Council for their support and provided the following presentation: t;r* w-a - "' cam, P frii - _ 4 ..---'' - Vt,0 ' t _ _ - F fi t - - _ r !SR iii..... 1/111 A -‘ -- till s -- it,--,' , V. :„.------ Information Technology ► - } FY 2022 23 Operating Budget Peter Wallace, Director , ‘0001101P ._,., - 1 , ?/. \ allillialia Here is the Organization Summary: Organization Summary Total FTEs Number of Divisions Total FY23 Budget 195 11 S35,942,405 • Eight General Fund divisions • One Internal Service Fund • Unified Communications • Two Non-Departmental budgets • Computer Replacement Program • Subscriptions/Enterprise Software April 12, 2022 69 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY (Continued) F Y 2 3 Programmatic Budget Total IT Budget: $35,942,405 S203,125 51,794,878 SI,255 256 SI.51I.600 44 S7,288,156 W992,145 ::::: 4441 U S4.204,859 $7.975633 S804.399 OMail Services Otusiness Center OData&Info Mgmt •Center for GIS •Technology&Support OIT Security OStrategy&Arch OApplications Support OUnified Comm(ISF) OComputer Replace(ND)•Software(ND) 3 The next two (2)slides provide an overview of the Department Operating Budget: Department Operating Budget Program FY22 FY22 FY23 FY23 Change From FY22 Adopted FTE Proposed FTE Mail Services S196,476 3.0 S203,125 3.0 S6,649 0.0 Business Center S1,580,484 18.0 S1,794,878 19.0 S214,394 1.0 Data&Info Management S1,165,700 9.0 S1,255,256 9.0 $89,556 0.0 Center for GIS S1,467,730 14.0 S1,511,800 14.0 S44,070 0.0 Technology&Support $6,059,980 46.0 S5,992,145 43.0 (S67,835) (3.0) IT Security S782,775 4.0 S804,399 4.0 S21,624 0.0 Strategy&Architecture S3,887,260 31.0 $4,204,859 32.0 S31 7,599 1.0 Applications Support S6,973,594 55.0 S7,975,633 62.0 S1,002,039 7.0 Total S22,113,999 180.0 S23,742,094 186.0 S1,628,095 6.0 4 April 12, 2022 70 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY (Continued) Department Operating Budget Program FY22 FY22 FY23 FY23 Change From FY22 Amended FTE Proposed FTE Unified Communications ISF S3,100,528 9.0 S3,145,710 9.0 S45,181 0.0 Total $3,100,528 9.0 $3,145,710 9.0 $45,181 0.0 Program FY22 FY22 FY23 FY23 Change From FY22 Amended FTE Proposed FTE Computer Replacement S1,766,444 0.0 S1,766,444 0.0 SO 0.0 Subscriptions/Software S6,011,150 0.0 $7,288,156 0.0 $1,277,006 0.0 Total $7,777,594 0.0 $9,054,600 0.0 $1,277,006 0.0 The next two (2)slides provide an overview of Major Changes&Initiatives: Major Changes & Initiatives Smart City Evolution Continues as the City Strives for Digital Equality Data Center Relocation/Colocation for Resilience, Disaster Recovery, and Business Continuity Next Generation IT Talent: Attract, Train, and Retain Digital Government with a Personalized User Experience t, April 12, 2022 71 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY (Continued) Initiatives Underway & Conclusion Security& Scalability: Cloud first strategy Reliable disaster recovery and business continuity opportunities Daily attacks: approximately 6,500 2020-8 million 2021-2.4 million (70% decrease) Digital Transformation: Agility/Transparency Cost-optimized operations (Data Driven) Evaluate processes Mayor Dyer expressed his appreciation to Mr. Wallace for the presentation. April 12, 2022 72 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PLANNING AND COMMUNITY DEVELOPMENT 3:52 P.M. Mayor Dyer welcomed Robert J. Tajan, Director. Mr. Tajan expressed his appreciation to City Council for their continued support: i _ 4 - - ,N. ,t vs*" . ___ L ae l • :N ,,s Init., , ,, ...,.... IF iilL , , ..„ -7. - - ,, , , . _ , __., .. -'*-- - -%-1110111.‘ ter ' 11. --.4..1,01,!, , _ ►. 'ems All VII. Planning & Community Development ,.0 FY 2022-23 Operating Budget - - Bobby Tajan, Director - Here is the Organization Summary: Organization Summary Total FTEs Number of Divisions Total FY23 Budget 142 5 S13,1 1 1,457 April 12, 2022 73 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PLANNING AND COMMUNITY DEVELOPMENT (Conclusion) � � r_ $362,847, 3% $1,677,044, $2,509,936, 19% 13% $1 70,909, 1% $1,855,579, 14% - ---- $1,790,128, 14% ❑Director's Office OPlanning Admin ❑Zoning ■Permits and Inspections •Transportation-GF 0Development Services Center-PU ❑Development Services Center-GF 3 Here is the Department Operating Budget—General Fund: Department Operating Budget-General Fund Program FY22 FY22 FY23 FY23 Change From FY22 Amended FTE Proposed FTE Director's Office S1,600,962 13 S1,677,044 15 S76,082 2 Trans/Comp Planning S7,038,592 2 1170,909 2 (S6,867,683) 0 MR11 Planning Admin S2,243,133 17 S1,855,579 17 (S387,554) 0 Zoning Admin S1,458,241 20 S1,790,128 20 S331,887 0 Permits&inspections S4,058,165 53 S4,745,013 60 S686,848 7 DSC-GF S2,462,370 25 S2,509,937 25 S47,567 DSC-PU S345,915 3 S362,847 3 S16,932 - SGA S16,156 0 S0 0 (16.156) 0 Total S19,223,534 133 SI3,111,457 142 9 HRT-TIP Fund S1,249,288 - - - (S1,249,288) - Grand Total S20.472,822 133 SI 3.1 11,457 142 9 April 12, 2022 74 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PLANNING AND COMMUNITY DEVELOPMENT (Conclusion) Here is an overview of Major Changes: Major Changes • HRT contribution budget moved to non-departmental to more accurately reflect the expenditures • Request for certain Permit and Fee increases to offset Permits & Inspections operational costs of personnel to maintain current service level to the public and improve support • 1 Deputy Director • 6 P&I positions • 2 positions to support the IT/PLN Federated Model • IT Federated Model - (effective April 4, 2022) •joint effort and FTEs between IT and Planning to support Planning technology and programs • MOA between Planning & CorIT executed Here are Key Initiatives: Key Initiatives • Implementation of Revised Stormwater Management Regulations • VBStrategy/VBStat Implementation • Improved IT departmental support • Continued work on improving customer service, reporting, and data • Comprehensive Plan Update • Short-Term Rental Enforcement April 12, 2022 75 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PLANNING AND COMMUNITY DEVELOPMENT (Conclusion) Here is the Conclusion: Conclusion • Continue to analyze existing processes and regulations • Planning Commission and Process Improvement Steering Committee • Streamline the development review process • Meet goals of the City Council and continue to provide safe and resilient development • Continue work requested by Stormwater Workgroup to facilitate the site plan review process • Continue to change from reactive to proactive enforcement for Short Term Rentals, Civil Inspections, and Zoning Inspections of discretionary approvals tIOS On . • Mayor Dyer expressed his appreciation to Mr. Tajan for the presentation. April 12, 2022 76 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES AND WATER&SEWER CIP 4:03 P.M. Mayor Dyer welcomed Bob Montague,Director. Mr.Montague expressed his appreciation to City Council for their continued support: l a j ,, ,, % . yilL r. .N.,. . \A, ,_ ' 0 --- it: Les' \ W, ^P - cl'ullik b 4 Public Utilities A -T FY 2022-23 Operating Budget `..- ..:-'40r ‘ A , F ir .....-- A _ Here is the Organization Summary: Organization Summary Total FTEs Number of Divisions Total FY23 Budget 415 5 S 136,556,192 April 12, 2022 77 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES AND WATER&SEWER CIP (Continued) FY2 3 Programmatic Budget Operating Expenditures Personnel • Maintaining all current 244% Reserves for Norfolk Water services at current rates Contingencies Services &Retiree Contract& Health Sales • No change in FTEs 37% Agreement 24 7% • Norfolk contract & water purchase total $33.7 M - Transfers eneral Fund single largest expense 73% Pay-Go 5.1% Debt Service Ope9.5%rating 14 0% Expenses Capital Outlay I-2% FY23 Revenue Forecast Water Service Availability 5.8% • 92.8% of Operating Budget supported by Sale of Water water and sewer 37.6% charges for services billed to utility customers 4/4 Miscellaneous Revenue 1 8% Sewer Charges 49.4% Capital Recovery ,/ Fees 2.6% Interesit Transfers In(Billing Income Support) 1.2% 1.6% April 12, 2022 78 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES AND WATER&SEWER CIP (Continued) Here is the Department Operating Budget: Department Operating Budget Program FY22 Adopted FY22 FTE FY23 Proposed FY23 Change From FTE FY22 Director's Office 481,850 3.00 453,150 3.00 (28,500) Business&Customer Service 10,088,774 72.00 9,694,568 72.00 (392,206) Engineering Administration 9,110,330 78.00 8,804,800 76.00 (505,530) Regulatory Management 4,551,200 - 4,091,790 - (459,410) Lake Gaston Facility 3,111,755 - 3,085,358 - (28,397) Technical Services 2,672,827 25.00 2,332,741 25.00 (339.888) Operations Administration 5,619,721 33.00 5,490,431 32.00 (129 290) Water Distribution 5,189.355 46.00 5,144,014 48.00 (45.341 Meter Operations 5,115,343 27.00 5,398,218 28.00 282 875 Electrical Support 1,799,113 19.00 2,032,384 19.00 233 271 Sewer Collection 7,056,728 63.00 7,310,493 50.00 253 767 Sewer Pump Stations 7,043,188 51.00 7.985,099 58.00 941.913 Norfolk Water Contract&Saks Agreement 31,516,845 - 33,887,795 - 2,171,150 Debt Service 19,080,025 - 10,130,303 - 50,278 Pay-Go 9,615,953 - 7,023,893 - (2,592,060) Transfers 9,902,304 - 0,985,502 - 83,198 Reserves&Retiree Health 2,503,184 - 5,105,653 - 2,802,469 Total 134.455.891 415.00 136.556.192 415 0'' 2 100 301 Here is the Water& Sewer CIP Overview: Water & Sewer CIP Overview FY Water Sewer Total • 32 Water Projects FY Y3 $16,916,147 $16,705,176 $33,621,323 • 27 Sewer Projects FY 24 $10,833,000 $25,968,000 $36,801,000 FY 25 $12,904,000 $26,040,000 $38,944,000 FY 26 $13,620,000 $28,593,000 $42,213,000 FY 27 $8,945,000 $24,715,000 $33,660,000 FY 28 $4,200,000 $26,030,000 $30,230,000 FY 23-28 $67,418,147 $148,051,176 $215,469,323 31% 69% 0 April 12, 2022 79 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES AND WATER & SEWER CIP (Continued) Means of Financing Water&Sewer Sections-Means of Financing-FY 2023 to FY 2028 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total •evenueBonds S 22,597,430 S 23,686,000 S 25,829,000 S 29,098,000 S 20,545,000 $17,115,000 S138,870,43. 'ay-As-You-Go 7,023,893 8,000,000 8,000,000 8,000,000 8,000,000 8,000,000 47,016,89 et Assets 4,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 29,000,e HRSD Contribution - 1 1 5 000 1 1 5 000 1 1 5 000 1 1 5 000 1 1 5 000 575 Total S 33 621 323 S 36 801 000 S 38 944 000 S 42 213 000 S 33 660 000 S 30 30 000 S215 469 32 7 Here are a few Highlights: Highlights • Continued Delivery of Quality Water and Sanitary Sewer Service - • Reprioritized Projects I J I • 3 New Neighborhood Projects M_r • Supply Chain& Inflationary Project Cost Increases • tiY Ongoing Projects - aL. 1111 April 12, 2022 80 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES AND WATER&SEWER CIP (Continued) Here are New Projects: New Projects Council Appropriated FY 24 to Project FY 23 Total BTC District to Date FY 28 100610 Aragona Village Sewer System Improvements 4 a 9 0 0 6,280,000 6,280,000 MO100612 Green Garden Water System Improvements 10 0 3,800,000 i 0 3,800,000 0 100611 Green Garden Sewer System Improvements 10 0 2,250,000 I 0 +2,250,000 0 100613 King's Grant Water System Improvements $ 0 0 5,200,000 5,200,000 I 0 9 Six-Year Capital Improvement Plan Sewer Water / operations 6 Supprt,:% Operations& Support,6% Roadway& Stormwater Roadway& Coordination, Aging Infrastructure. Stormwater 4% 67% Coordination, 21% System Aging fxpansion, System infrastructure, 3% Expansion, 87% 4% Average Sewer Infrastructure Age is Average Water Infrastructure Age is 37 Years 41 Years io April 12, 2022 81 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES AND WATER&SEWER CIP (Continued) The next two (2)slides provide an overview of Major Changes&Initiatives: Major Changes & Initiatives Significant update to the EPA's Lead and Copper Rule Inventory of public and private water service line materials Lead sampling plan redevelopment Details and cost impacts not yet available Initiatives Underway & Conclusion Significant efforts administering customer assistance programs Moratorium on disconnection expired August 2021 Distributed over S8 million in federal and local funds to customers for utility bill assistance during the pandemic since July 2020 Continuing to offer customers option to apply for up to 24-month payment arrangements to address past-due balances Continued efforts with employee recruitment and retention No rate increases and current services continued Mayor Dyer expressed his appreciation to Mr.Montague for the presentation. April 12, 2022 82 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC WORKS 4:33 P.M. Mayor Dyer welcomed LJ Hansen, Director. Mr. Hansen expressed his appreciation to City Council for their continued support: ligil, Ili- I ,...„.\ 4. .‘ . , , --_ . liFili- 44*I 1 1 7 Public Works 0 :,_.. FY 2022 23 Operating Budget A , , ,,, , __ Here is the Public Works Mission Statement: Public Works Mission Statement The skilled and professional people of the Department of Public Works provide total life cycle management of the public infrastructure and key essential services. We succeed through the proper management of programs and resources to enhance the health, safety, and welfare of the residents, businesses, and visitors of the City of Virginia Beach. April 12, 2022 83 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC WORKS (Continued) Here is the Public Works Organization Chart: Public Works Organization Chart Director of Public Works Li Hansen,P.E. Executive Assistant Robyn Grin Operations Fleet •O City � Operations l Facilities Su ort �"1 Business '�!ill pp Management � I Engineer Engineer Engineer Administrator Center Administrator Phil Pullen,P.E Phillip Koetter,P.E. Tom Nicholas,P.E. Bobby Wheeler,P.E. Lisa Henrickson Jennifer Calvert •Engineering •Operations Management •Facilities Management •Contracts •Fleet Maintenance •Finance Group Support •Stormwater Operations •Building Maintenance •Waste Management •Fuel Management •Administrative •Stormwater Group Engineering Center •Streets&Highways •Facilities Design& •Real Estate -Vehicle Acquisition& •Stormwater Quality Construction Disposal •Transportation •Energy Management Engineering •Coastal Engineering •Traffic Engineering •Construction& Surveys Organization Summary Total FTEs Number of Divisions Total FY23 Budget 975.88 20 S21 1,921,040 • Non-Departmental Funds • City-wide vehicle replacement-S4,357,514 +S1,642,486=$6,000,000 • Leases-$3,000,000 April 12, 2022 84 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC WORKS (Continued) F Y 2 3 Public Works Budget By Fund City Garage ISF Fuel ISF $15,131,904 57,831,421 7% 4% Waste Management Fund General Fund 540,871,941 S92,445,296 19% 44% Stormwater Fund S47,762,407 22% Parks&Recreation SRF S3,396,634 2% Tourism Consolidated Investment Grants Fund Sandbridge SSD Program S20,000 S457,675 S4,003,762 2% Here is the Public Works Operating Budget: Public Works Operating Budget Fund FY22 Amended �E FY23 Proposed FY2 Change From FY22 General Fund S91,449,907 604.88 S92,445,296 606.88 S995,389 1.09' Parks and Recreation SRF S3,232,878 4.0 S3,396,634 4.0 S163,756 5.07'. Tourism Investment Program S4,022,995 26.0 S4,003,762 26.0 (S19,233) -0.48% Sandbridge SSD S542,814 4.0 S457,675 4.0 (S85,139) -15.68% Consolidated Grants Fund S20,000 0.0 S20,000 0.0 SO 0.0* Stormwater Fund S50,910,956 99.0 S47,762,407 98.0 (S3,148,549) -6 18'. Waste Management Fund S40,354,759 157.0 S40,871,941 157.0 S517,182 1.28'. City Garage ISF S15,536,846 81.0 S15,131,904 80.0 (S404.942) 2 61 Fuel ISF S5,736,610 0.0 S7,831,421 0.0 S2,094,811 36.52'. Total S211,807.765 975.88 S211,921,040 975.88 S113,275 0.05% April 12, 2022 85 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC WORKS (Continued) Here are the Major Funding Changes&Initiatives: Major Funding Changes & Initiatives 22 total proposals submitted for FY23 (1 recommended and 4 funded internally) Additional $1,642,486 for city-wide vehicle replacements from the original $9,642,486 proposal request bringing FY23 total to $6,000,000. Internally funded FY23 proposals: Additional $200,000 for Masterworks software implementation Additional $152,954 for contracted custodial cleaning of city buildings Additional $470,71 7 for city building utilities $30,000 Energy Cap update Here are the Major Staff Changes&Initiatives: Major Staff Changes & Initiatives Additional staffing needed to support the Flood Protection Program, Federated IT Model, and Waste Management mechanics at the Holland Road Annex No additional FTEs added for FY23 Focus on reclassifying current vacancies in Public Works to accommodate immediate needs, but reclassifications will cause staffing shortages in other service levels Working to reclassify 14 FTEs for Flood Protection Program, 5 FTEs for the Federated IT Model, and 1 FTE for the Holland Road Annex April 12, 2022 86 CITY MANAGER'S BRIEFINGS FY2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC WORKS (Continued) The next two (2)slides provide an overview of Trends&Issues: Trends & Issues Inflation & Supply Chain Disruptions Increase in material pricing, labor rates,fees, utilities, contracted manpower, and service contracts Material shortages Increased bid pricing/limited bids Project delays and overages Staffing Shortages / Retention & Hiring Issues No additional FTEs added for new programming (FPP, Federate IT Model) Private sector competition (salaries and flexible work arrangements) Decreased service levels Trends & Issues Street Maintenance Concrete Operations Backlog of 352 work requests(one-year turnaround time) Maintenance/replacement/upgrades needed for ADA ramps and sidewalks Insufficient staffing to handle current requests LED Streetlight Maintenance / 5G Present LED fixture count approaching 1,500 streetlights and pedestrian lights Also includes LED lighting on Lesner Bridge, Forno Bridge, and Greenwich Fly-Over Over S6,000,000 in LED equipment and material assets(may double in 10-15 years) Maintenance and repairs not supported by Dominion Energy Support equipment and vehicles, LED supplies, and a proper storage location are needed to adequately service LED assets April 12, 2022 87 CITY MANAGER'S BRIEFINGS FY 2022-23 RESOURCE MANAGEMENT PLAN(Budget) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC WORKS (Continued) Here are the Program Cycle Goals: Program Cycle Goals _m.o., (wrens Oesved iurdmQ fkoKnR1-., Cwrerll CYft. 4S r SO Yr 75 yr ..77Yr EYr CYcle RepweA for �.•._. 1Yr Desired CO* Primly S Ydr.o�uthRe 17.17 Y 11 R 111r. S7.6 I. - � r/ dan Owlro s= Wen 11R 1SR S1.SM I I SSYIK 1 S1.SM. ®� Mom SUM 1S ®a as Mf)MiMw�rin WmWmR 1 >/R WO M istembood SLIM 4111. SSW 17AM I I j MU®1mill ©©=111 11RIrY11MaSlrr Ocomtho Whim M 1R 1R a111 - a-11111= ••• 111/01 11R riR a r> ___ . EN M Statism SW WWWwilmis IMMIMIMMs SS.riM M/R WA aIIII lin evi MIMI Pm/ Med $11.tSSS "' Iw !N Rt Initiatives Underway & Conclusion Flood Protection Program Projects . sir' Federated IT Model ' ' '-' Increased Procurement Responsibilities w- Reducing Maintenance Backlogs Flexible Working Arrangements ft �'' Employee Incentives '0 �- 0•0 • J4, 4 17 Mayor Dyer expressed his appreciation to Mr. Hansen for the presentation. April 12, 2022 88 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS 4:50 P.M. This presentation has been re-scheduled. April 12, 2022 89 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS 4:51 P.M. Mayor Dyer expressed his appreciation to the Police Department for the proactive measures taken helping to ensure "College Beach Weekend"was successful and without incident, adding the successful weekend is another point of pride for the City. *Council Member Rouse advised he was not feeling well and would not stay for the Special Session. April 12, 2022 90 ADJOURNMENT Mayor Robert M. Dyer DECLARED the City Council Workshop ADJOURNED at 4:52 P.M. us Chief Deputy City Clerk a d nes,MMC ity Clerk City of Virginia Beach Virginia April 12, 2022