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HomeMy WebLinkAboutFEBRUARY 14, 2023 FORMAL SESSION MINUTES riGAN1A•BP4',''y �7 I. mom. ' "I J ICI'4 of'! o t �.7 6� w- VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia February 14, 2023 Mayor Robert M. Dyer called to order the CITY COUNCIL MEETING in the City Council Conference Room, Tuesday, February 14, 2023, at 1:00 P.M Council Members Present: Mayor Robert M. Dyer, Barbara M. Henley, N. D. "Rocky" Holcomb, Robert W. "Worth" Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse, Joashua F. "Joash" Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: Michael F. Berlucchi—Ill 2 CITY COUNCIL'S BRIEFINGS GENERAL ASSEMBLY LEGISLA TI VE UPDATE ITEM#73800 1:01 P.M. City Manager Duhaney read the following statement: "Mr. Mayor and Members of Council: As you are all aware, our legislative affairs team plays a highly visible role in ensuring that City's intergovernmental relations are effectively conducted.Most importantly, during legislative session in Richmond, our staff liaison represents your collective policy interests with state elected and administrative officials. Our legislative affairs team also plays a similar role with the federal legislative bodies and our military partners to help secure support for Virginia Beach. It is with great disappointment that I apologize to you...for an unfortunate breach of trust that recently transpired between our legislative affairs representative, myself and ultimately City Council. The public sharing of what I now know is false information regarding HB1528 communications led to an unnecessary- and highly uncomfortable- debate amongst you, and I am truly sorry. To prevent this from happening again, I took immediate action in line with the City's HR policies and procedures. While this decision means forgoing staff representation for the rest of this session was l stretch in Richmond, it was important enough to act quickly...as trust and honesty are paramount in this key employee relationship with City Council. Two Capitol Consulting firm will continue under retainment, at this time, to represent Virginia Beach for the remaining days of session. I am committed to a strong plan for the future of our legislative affairs office, and thank you for your patience as I work to find a replacement. In the interim,please feel free to reach out to me directly or Andrew Damon, Legislative Affairs Analyst, should you have any questions regarding this area. Please also note that the legislative update item schedule on the agenda will not be presented during today's workshop. We do anticipate media coverage on this item in conjunction with a FOIA request related to this matter in the days to come." February 14, 2023 3 CITY COUNCIL'S BRIEFINGS FAMILIES OF AUTISTIC CHILDREN IN TIDE WA TER (FACT) ITEM#73801 1:02 P.M. Mayor Dyer welcomed Tyler Williamson, Executive Director. Mr. Williamson expressed his appreciation to City Council for their continued support: FACT (Families of Autistic Children of Tidewater) Because Children with Autism are Children First Autism Spectrum Disorder i 1♦ , Y "r-v is a neurological and developmental disorder that affects how people interact with others,communicate,learn,and behove.It a considered a T — , 'spectrum'disorder becouse there is wide sanction in the type and severity ,rye` I s of symptoms people experience n��._ ....._., .icy 1 T { '�l r i -• _ M t " N.FACT's mission is to improve the quality of life for Individuals with autism in Hampton Roads by providing Li Iis t. • ,social and recreational programs where individuals with -11( !�, ' -autism develop and grow their social and communication . K,r, ' :.. skills and become more Integrated within our community. Here are Programs FACT offers for Individuals with Autism: Programs for Individuals with Autism KiCKaAL "At..:''';: rep Game ep;� vc COOKINGKrKc3ti '�,�. 'e" SO�CE P� BASKET KIC 84 L..o • Camp Programs eqL NDAgou,- NF��IG�G_ w • Social Programs EARrs • Year-Round Sports & -ow, so cER ouN�_ ....r= Leisure Programs . �' � B WUNG...,.. • BAKESA�E EENNIGH - ~,z KpRAOKE- K 8 L ; FamilyFun Days CAROLING G_ �� �/ �,a °°"� DAv= SOCCER fA �r"eOW BOterWLING „bass, KARAOKE.-... ,79t. LING FlNEgR 5 E gA.[ FINE-0.S gA ECOOKING 41RAO Eck mot" r... .._..KARAT ..,.. CAROLISALE gAKESA�E �µaLOL/NG;^fir. FAMILY FUNDAY�� C A LL:(757)-422-2040 ONLINE: FACEBOOK/INSTAGRAM:@CAMP4AUTISM February 14, 2023 4 CITY COUNCIL'S BRIEFINGS FAMILIES OF AUTISTIC CHILDREN IN TIDEWATER (FACT) ITEM#73801 (Continued) Mr. Williamson shared his personal story about his brother Brian who has Autism: FACT Family r _ _ .. - 11 • Lr :Li,- , i _ am./ CALL(757)-422-2040 ONLINE: FACEBOOK/INSTAGRAM:@CAMP4AUTISM The next few slides provide an overview of FACT: FACT Family 335 Individuals with Autism Served in 2022(6-40) , . ., .s---,,,.., -Ili:_ ,,..- .. , or It, .1111-4' _ 4 L /7/ ' ''. ''s ' '- ' f 1 r_ : , , 0 Ilip , r , ,t, ,., / , rJ c, CALL:(757)-422 2040 bP4UNE:" > fi "' '^"r FACf4OOK/INSTAGRAM:OCAMP4AUTISM February 14, 2023 5 CITY COUNCIL'S BRIEFINGS FAMILIES OF AUTISTIC CHILDREN IN TIDE WA TER (FACT) ITEM#73801 (Continued) FACT Family 134 Neurotypical Volunteers Ages 10-17 Served in 2022 I knew you were going to be excited for melt! 1 am truly grateful and blessed for all that FACT has given me.Under your leadership and through the opportunities offered by FACT,I have found a sense of purpose,a stronger desire to give back,and appreciation for different kinds of ! doversity.Volunteering at FACT has truly sparked my curiosity about neuroscience and has created a foundation for my current career choice.Thank you s000 much for offering volunteering opportunities to youth I:ke me -� You,your staff,and FACT not only impact the loves of the youth diagnosed w.th autism that partocipate in your programs,but you also have a great impact on young minds like mine who have the honor to witness and learn from your dedication,commitment,compassion,and the love you give to everyone who is part of FACT. rr I thank and appreciate you,your campers,and them families beyond any words that I could express) Ms.Edna and Ms.Sheri,THANK YOUI 111Pit 41111111°111 CALL:(757)-422-2040 ONLINE: FACEBOOK/INSTAGRAM:OCAMP4AUTISM • Funding 85%of Revenue from Donations/Grants elLk CALL.(757)-422-2040 ONLINE: ' FACEBOOK/INSTAGRAM:@CAMP4AUTISM February 14, 2023 6 CITY COUNCIL'S BRIEFINGS FAMILIES OF AUTISTIC CHILDREN IN TIDEWATER (FACT) ITEM#73801 (Continued) Here are statistics relating to the Growth of Autism and Increased Need: Growth of Autism and Increased Need • 1 in 44 Kids born with Autism(CDC) • 1,485 in VB Public Schools in'21- '22(VDOE) autism 4. • Increased by 400 over last 5 years prevalence has <, - in VB alone(1,085 in'16-'17) increased , • "On average,autism costs an 241%2 000 M . estimated$60,000 a year through M childhood,with the bulk of the o.,ADoW costs in special services and lost wages related to increased demands on one or both parents." '" "...ME"C M. MO"' " "'�. (Autism Speaks) YDOM, .,.aanw�.,a....,..M.,,N.u.w...a EX TAcA • $89,100,000 a year for VB Families ($60,000 X 1,485 VB Students) CALL:(757)-422-2040 ONLINE: FACEBOOK/INSTAGRAM:OCAMP4AUTISM The next several slides provide details on FACT's Autism Resource Center: FACT's Autism Resource Center: A Permanent Home GrMNUwM FCIMDWIW MALL MCI Meaty GYM .10- /A = 110V **go lit 1 ; __--- at 31 .1.1?1 at .,:- :: _ _ �' -- •*-. - '444.411" . ! Ir''''* 41—* ., ..;.- ---- —' i...... E F_ r ** * ** TAYLOR 1 4 TAYLOR a A TAYLON "" lb CALL:(757)-422-2040ONUNE:...L:; FACEBOOK,INSTAGRAM:OCAMP4AUTISM February 14, 2023 7 CITY COUNCIL'S BRIEFINGS FAMILIES OF AUTISTIC CHILDREN IN TIDE WA TER (FACT) ITEM#73801 (Continued) FACT's Autism Resource Center: One-Stop Shop for Families Autism e • Founded on Collaboration, S E N T A R A' Cooperation,and Cohabitation �• 1111RAmtlVTTR, 5`"I �I'" Resource guide.rosprtc Occupatarwl,speech, Social communicobon programs.potent trorrvngs and physical therapy for therapy and groups for • Supportive,Loving,and Nurturing tend suppongpups fa lomil es nd:vdwsvnm ouhtm and cridren with moray. a1tT if d vkRld t w th aU Km t m to!d tatNh[ret social slo is Community for a Lifetime • Expanded FACT Programs easterseals ucP ll,f is`�2.0, • Helping the Whole Family Cookng crosses for indwauals Adult sevrces for Psychotherapy for mama. with/Isaarnies and veterans u,drviduols with o,,trsm and with autism and other Nmiior cesobrhties memoers of the community • Improved Mental&Physical Health • Partnerships Expand Impact to Aid Mother more Communities Social and rn,.reatrorroi programs for kWrvidua!s vnth down syndrome.dAon. and t.mrlo,diaobartes CALL:(757)-422-2040 ONLINE: FACEBOOK/INSTAGRAM:@CAMP4AUTISM FACT Family and the Autism Resource Center Expanding Impact '+eewater have been our biggest supporter in our journey into autism.The team they have are tear family.Burton has never been as peaceful and happy • :hen when he is with them • The •cue They pour into each and every human they come into contact with is life changing.Tbh +� I :hey saved my life.I know trigger warning but these past two years of my life havebeen the worst season I have ever walked through and the Fact family mace sure to make sure we knew of every •• • _ • program and event for Burton to attend.they made ways for him to attend camp this past year for FREE which stib makes me cry even in this moment be he wouldn t of been able to go any _ other way.and I used those couple of hours each day to heal mentally and physically Doctor appointments atone are a looked over blessing.. ; _ A say all of this to share their next chapter.A budding for FACT a place that is theirs!!'No more • havingto shares ace Vnth anyone no more Taking all the amazing to ono sensory P Y 9 Ys ry gear to each ����y place It has a home now!'! r^'r We are so escited for this Burton said rt s his home Most parents would be o fenaeo by your :hill calling another place home,but it makes us so happy because he can be himself.they psst ._ get it the games toys.music events,are so beautifully crafted for autistic humans.Things ' •`".l normals woutdnt notice but for B it made his an■nety go horn 100-0 and his confidence 0.100 its really such a blessing S check them outshone their posts donate to this local program'you can see works(burton) iou can make a difference inlet you can see in real time ie you guys and thank you endlessly i .'r alessre r CALL:(757)-422-2040 ONLINE: FACEBOOK/INSTAGRAM:@CAMP4AUTISM February 14, 2023 8 CITY COUNCIL'S BRIEFINGS FAMILIES OF AUTISTIC CHILDREN IN TIDEWATER (FACT) ITEM#73801 (Continued) FACT is requesting$500,000 in City funding to support the development of the Autism Resource Center: FACT Autism Resource Center Request Best 8 Worst Cities for People with Disabilities as. prow. ,, link 04 kiwi • .s Cm• • $3 Million Capital • 1 611.9...In MN 56 63 166 8 1 Campaign 2 PN960/y1.PA 5602 120 19 6 3 9 laes.MO .00 11t 5 24 • $1.4 Million Pledged since 4 `°"n`IAD 5598 9 101 9 5 " u 55 78 44 20 33 September 2022 6 Soft..A2 55 36 10 45 48 7 OYerMne Park KS 55.22 3 163 • Requesting $500,000 from k ...PM 5522 161 4 13 the City to Create our 9 fi3r,EX-An# 5504 1 90 10 4/001.A2 5503 8 5/ 64 Home in Virginia Beach 11 -CO 5503 112 M 19 12 San t.o si,CA 54.94 155 9 11 13 Yak.9 NY 54 71 39 42 28 M 9 P.M MN 54.26 147 38 2 15 New Yak.hY 5434 135 6 50 16 Caum6us.ON 5412 22 24 97 CALL (757)-422-2040 ONLINE: FACEBOOK/INSTAGRAM:OCAMP4AUTISM FACT Autism Resource Center Community for a Lifetime . "' It--,:-.- '-'`.-i''''',1:''' . -Illy tof .. ....5„.1 :,. ..„.., ..., ,„. . § s' k '{ .ir� k !u x i ilii$1 84...1:1':;:. 4. ‘1 - 1141 - IS W --to NV:, . -4r5- ' .-:, - ,-. i ,--, \-.'. ' __,Iiiiil 2.,* Z., I 1.10' * lki J ry{i � P eta' .a +' --,'. '11..n. Y , T r e t\ , % It. I• ,4 y; .3 4 i 1 t S J .it f S :1s ! is •'4: ' • rll :. .' '�5i7r _ _ _ CALL:(757)-422-2040 ONLINE FACEBOOK/INSTAGRAM:OCAMP4AUTISM Mayor Dyer expressed his appreciation to Mr. Williamson for the presentation. February 14, 2023 9 CITY COUNCIL'S BRIEFINGS A VANGRID EASEMENTS ITEM#73802 1:21 P.M. Mayor Dyer welcomed Taylor Adams, Deputy City Manager. Mr. Adams expressed his appreciation to City Council for their continued support: '` ,,..__ - ..„,..„.. `- �.q ~ si. it „ t .} , _ R' _ 3 r I Q4 i.. ,'if,,.,,,,_..... _ . .,,, ._ . ‘1, ---14.-4 KITTY HAWK OFFSHORE WIND PROPOSED LANDFALL EASEMENT TAYLOR ADAMS,DEPUTY CITY MANAGER I FEBRUARY 14,2023 VIRGINIA -.- BEACH Here are the Kitty Hawk Wind, LLC Disclosures: KITTY HAWK WIND,LLC DISCLOSURES • Applicant Representative:Stephen Romine,Williams Mullen • Affiliated Business Entities:Avangrid,Inc.Avangrid 3 ' N_i T Renewables Holding,Inc.,Avangrid Renewables,LLC., Iberdrola,S.A. ''•` • Engineers/Surveyors/Agents: • Burns&McDonnell—Paul Pansing • Tetra Tech—Stephanie Chaston ` • Mott Macdonald—Elena Tomadockis • SEARCH-Jeff Enright 10 s --- - • Legal Services: -;* : • Williams Mullen—Steve Romine IP 4. - • Latham&Watkins—Tommy Boudreau - - ., I -4: 't i lItT11AW1104P5/4041 W1140PROPOStOU110141PA5[WM11 c[enuNtr 14 202112 VB 1. •— February 14, 2023 10 CITY COUNCIL'S BRIEFINGS A VANGRID EASEMENTS ITEM#73802 (Continued) Avangrid is the 3rd largest wind operator in the United States: ABOUT THE COMPANY Avangrid Portfolio—Onshore and Offshore 3rd largest wind © operator in U 5. ® (4 BCiW Wndttion solar in ® ® ® ED SGW tole)offshore wind lease capacity I t300f empfoyeK 1�1�►�i in the U.S. a1C) Oo 3vB The next couple of slides provide an overview of the project: ABOUT THE PROJECT 1 I • Entre lease reap 3.5 gigawatts(GW) IInstilled CaMoily • No,th has woody of-1.4 CiN(Phase 1) i • South has Woolly al-2.1 OW(Phase 2, 1 Ownership 100%Avangnd Rene...Wes LLC [ ` •°i i • 27 miles east of Corolla.NC • 36 miles southeast of Sandondge Beaux Site and Loudon • Wind speed of B-9 meters per second • Water depths of approximately 20-40 meters ( t r • Mlerconnecfgn in Yagrrua at Corporate Landing an:; i. elaPark Grid Connection interconnee tlon requests feed in 2019 totaling 2 4 Permitting KITTY W1011 014.5.09f W.MD PROPOSE PLAN EALL EASE W M,I xEBR WU1T 14,023 II February 14, 2023 11 CITY COUNCIL'S BRIEFINGS A VANGRID EASEMENTS ITEM#73802 (Continued) LANDFALL EASEMENT REQUEST • Horizontal directional drilling from state waters to Sand bridge • Municipal Parking Lot • Glotfa �at>•" • Up to six cable landfall locations a��e, at full build out ti . • No permanent aboveground .! ` infrastructure " • Transition Joint bays under pavement and manhole access ✓ � • No construction activities to take place between May 15& October 1,2023 - crrouwSORS.01K WINO PROPOSED IAN DEALT EASEMENT I RAIMMAYt470S IS CONSTRUCTION AT LANDFALL • Horizontal directional drilling avoids impacts to the beach and sand dunes • Cables will not be affected by beach erosion due to depth of installation M000s h►reakbump. OFT After Construction i -16.25 FT ti, I- -32.8 FT - ^ KiT1YHAWR OrrSHORF M^ND PRpPpy7DIANOAII FASEMEN.f/•RWR.lI]027,6 Yp February 14, 2023 12 CITY COUNCIL'S BRIEFINGS A VANGRID EASEMENTS ITEM#73802 (Continued) CABLE LANDFALL AT BARNSTABLE, MA • Avangrid's offshore wind farm cable landing in Martha's Vineyard Parking tot-Before Construction Parking lot Aftc Construction [I R7 HAWK OFFSHORE YARD PROPOSEDUIMDEALL EASEMENT I H.R..142023 17 MB Here is the Landfall Easement Request: LANDFALL EASEMENT REQUEST • Applicant offering$750,000 per cable landing fee ;,...,, payable at installation �_ � ----- _ • 60%underground transmission plans submitted for review to the City on 1/27/23 • 275 kW Switch Station in Corporate Landing Business Park will require a Conditional Use Permit [IIPIRAW[OEESRORE YYFRDPROPOSEDUNEiALL EASEMEMi1 EE•RWl,u.MD I[ MD February 14, 2023 13 CITY COUNCIL'S BRIEFINGS A VANGRID EASEMENTS ITEM#73802 (Continued) This diagram provides the On Shore Route: ON SHORE ROUTE .. CQItO V -�/\ 4 {3 '_.1.. AM.Ka i • f1 C is seci, < of q -tt ��vs r xer,r l lS O�p� nmre-n..a 7 k. 11, Iameari COMMUNITY ECONOMIC BENEFITS Benefits:Jump-Starting Over ten years,the Kitty Hawk Wind project will generate New Industry,Bringing an additional$100 million in tax revenues. Manufacturing& Leveraging the Region's .. • Maritime Infrastructure • :: • • $2 °` ° .."M Billion $20.6M $58.OM gsxatai°Y K•,tq W+vE W nc m+l,e ��a�w:. Aeea Sales Tax Revenue Property Tax Revenue to City 800 Jobs `r".'""' of Virginia Beach S100 r e6Ar»•ur'rame 01101 We.to.revenues Million g'"'"''"" '''°° Arne inch.6.1 ncm1. ae 1•°c:rsea em.aror rrNw $21 5 M e°n°uete7 n 201a w m inauvy rgrq oeyxteawn for'R O�+e,opnen,fpnlruC,on In0 M.{ewYK. • 0,ru MLT e1,H..W n°pr°(al Income Tax Revenue OfiYHAMN0i...ONE NNNDWD.0SED.10.,EASEME NT,If N.A.1d.2023110 Vp February 14, 2023 14 CITY COUNCIL'S BRIEFINGS A VANGRID EASEMENTS ITEM#73802 (Continued) QUESTIONS? [ITIVHAWR(KELIORE W�NDfROPd'SEDUMDFALLEASEMEMf IfEMW11tf 1l HII]I11 VB Mayor Dyer expressed his appreciation to Mr.Adams for the presentation. February 14, 2023 15 CITY COUNCIL'S BRIEFINGS VIRGINIA BEACH SPORTS CENTER AUDIT RESULTS ITEM#73803 1:56 P.M. Mayor Dyer welcomed Lyndon Remias, City Auditor. Mr. Remias expressed his appreciation to City Council for their continued support: l t Audit of the Virginia Beach Sports Center Lyndon S. Remias,City Auditor I Keith Piper,Senior Auditor February 14,2023 VIRGINIA BEACH Here is the Purpose of the Audit: PURPOSE • To determine whether the Virginia Beach Sports Center operates in compliance with the terms set forth in the management agreement between the City and ESM VBSC,LLC(ESM VBSC),the outsourced operations manager. • This audit was included in our FY 2023 Audit Plan. • The scope of the audit:October 2020—November 2022. t,_ 1,U1 • The objective of the audit was to determine whether adequate documentation existed to support compliance with the terms of the management agreement. pp _ tiertau.h,ow .�o u..d,soan+ca .l c{ Vp February 14, 2023 16 CITY COUNCIL'S BRIEFINGS VIRGINIA BEACH SPORTS CENTER AUDIT RESULTS ITEM#73803 (Continued) Here is the Methodology used to conduct the Audit: Methodology igfe Interviewed management Reviewed departmental Made recommendations, and staff of the Convention financial data and reports Performed analysis and as appropriate,to ensure &Visitors Bureau and through inquiry and tests of data designed to compliance with the identify trends and high- management agreement Eastern Sports examination of relevant risk criteria. and reduce the City's risk Management. documents and data. to an acceptable level. Audltdth Vir`inle BeecM1SpOrp Canted P-7 VB The next two (2)slides provide the Background: BACKGROUND • The Sports Center is a 285,000 square foot indoor sports facility which opened in October of 2020 and sits adjacently to the Virginia Beach Convention Center near the Oceanfront. �a • One side of the facility houses twelve premium aMit- hardwood basketball courts which can be converted into I twenty-four volleyball courts.The other side contains a - -_ 200-meter hydraulically-banked indoor track. • 2021 41 51,555 58,285 October 2020-June 2021,COVID-19 restrictions during the period 2022 58 76,187 108,700 July 2021-June 2022;COVID-19 restrictions during the year July 2022—June 2023;includes 2023 63 85,150 116,279 estimates which are subject to change Totals 162 212,892 283,264 Audltdthe....eecnseauc na.l P t VB February 14, 2023 17 CITY COUNCIL'S BRIEFINGS VIRGINIA BEACH SPORTS CENTER AUDIT RESULTS ITEM#73803 (Continued) BACKGROUND • At a project cost of around$68M,the Sports Center was ,711111iIllIlljll_ - initially funded by the City's Tourism Investment Program Special Revenue Fund which derives its \ revenues primarily through meals taxes,lodging taxes, A and admissions taxes. 5 •t( e TRUSTEE TAXES BY FISCAL YEAR . il.000,00D 030,000 6 "i. *t.c. 0, :-0002,000 SPORTS CENTER s zoio 2020 2021 2022 -C000r: nrnnnsK»n Ake.cot me viryd.Be.ch sows Co..,I o-. VB The next five (5) slides provide details on Finding 1, Sustainability of Financial Operations Appears Questionable and Recommendations: • ESM VBSC has been deficient in submitting quarterly financial statements.This is detailed in Finding 2. • The Sports Center has experienced increasing operational losses in two of the four quarters where the draft financial Finding 1. statements were submitted. Sustainability of Financial • ESM VBSC has depleted the funds in the Operating Reserve Operations account.Section 3.5 of the management agreement Appears establishes an Operating Reserve account to be funded by the Questionable City with an initial balance of$750K.Unanticipated operational losses was the reason cited for utilizing this account. Aehd,hew.d.+.eew Soa.aCeM.,1.S ,v8 February 14, 2023 18 CITY COUNCIL'S BRIEFINGS VIRGINIA BEACH SPORTS CENTER AUDIT RESULTS ITEM#73803 (Continued) OPERATING RESERVE ACCOUNT ACTIVITY INITIAI ACCOUNT BALANCE FUNDED BY CITY S 7S0,0CX` .. _.-.. LESS:EY1022WITHDRAWALS 435,000 LESS EYTD 2023 WITHDRAWALS i AC!UAL AND PENDING) 315,000 Finding 1. TOTAL WITHDRAWALS 750.000 Sustainability of CORM BALANCE S Financial Operations Appears • In addition to the Operating Reserve withdrawals,ESM VBSC Questionable has requested to borrow$260K from the City through Section 5.3 of the management agreement which addresses insufficient funds.Again,unanticipated operational losses was the reason noted for the supplemental funding. Men,,,the ,.B...soanc.r..l n.6 VB • The order of repayment by ESM VBSC has not yet been determined.Before the Operating Reserve account and funds acquired due to insufficient funds can be repaid by ESM VBSC, Finding 11the Working Capital account must first be replenished to its initial funding level of$400K so sufficient working capital is Finding 1. available for current operations.The Working Capital account Sustainability of was initially funded by ESM VBSC but will be replenished by Financial the City. Operations Appears Questionable Beginning Fund Fund Balance as Difference Balance of 11.17.22 $371,000 $400,000 $29,000 •..to,.we..u..cnsv nc..w«1 0 7 VB February 14, 2023 19 CITY COUNCIL'S BRIEFINGS VIRGINIA BEACH SPORTS CENTER AUDIT RESULTS ITEM#73803 (Continued) • During the audit period,ESM VBSC transitioned to a new general manager of the Sports Center. NOTE:After the end of the audit period,ESM VBSC announced Finding the transition to a new assistant general manager and facility Sustainab 6 - director as well. Financial ) Operations )1; Appears Questionable L RECOMENDATIONS Management Should: 1.0 Work closely with ESM VBSC to identify ways to increase operating revenues.This includes,but is not limited to,hosting sports events which generate the greatest long-term economic impact,maximizing the number of sports events hosted during 0 . the summer months,selecting optimal price points for all revenue streams,and minimizing the quantity and amount of discounts offered to sports event sponsors. 1.1 Work closely with ESM VBSC to identify ways to decrease operating expenses without sacrificing the quality of services. 1.2 For funds provided to ESM VBSC due to insufficient funds,in accordance with iii r i a G I N I A BEACH Section 5.3 of the management agreement. L SPORTS CENTER -, i k • Suspend payment of the incentive fee to ESM VBSC until funds provided by the City have been returned. - _ - } • Require from ESM VBSC a six month plan to meet the operating expenses Mof \ the Sports Center and,if they fail to meet the expenses after six months from OM t i, the receipt of the insufficient funds notification,deem such an occurrence an event of default by ESM VBSC under Section 8.1.(a)of the management agreement. `/p Au.d mewr!^l.E..&Sports Cete,I o 3 yO February 14, 2023 20 CITY COUNCIL'S BRIEFINGS VIRGINIA BEACH SPORTS CENTER AUDIT RESULTS ITEM#73803 (Continued) The next three(3)slides provide details on Finding 2,Deficiencies in the Submission of Quarterly Financial Statements and Recommendations: N • ESM VBSC has been deficient in submitting the Sports Center's quarterly financial statements to the City. • Section 4.5 of the management agreement requires ESM VBSC to provide the City a quarterly financial statement covering all Finding 2. income and expenses related to the Sports Center for the Deficiencies in preceding quarter. the Submission of Quarterly • Only draft quarterly financial statements have been provided Financial since the inception of the Sports Center in October of 2020 Statements through the third calendar quarter of 2021.Draft financial statements are temporary in nature and can change. • No quarterly financial statements were provided for the last four calendar quarters,which is a violation of the agreement. d..e.mr w......,.....c."—i.to VB • Quarterly financial statements also include important supplementary information such as: • Calculation of quarterly payments made by ESM VBSC to the City Finding 2. • Calculation of incentive fees earned by ESM VBSC and Deficiencies in remitted to their parent company the Submission ,,,,,,, ,, of Quarterly , a..o.T.,„ inancial N11t.1MOL♦•1 A•S0.5RAx•♦f0••AfER Waal nava ut.tAlt1•:15 Statements .....UN.. area.of brew<U.., 11w.•d14.4•••.1••0 . ...ow den.P., M...••.r.tl....ow •♦ fi1/11/EYIAtT p•QYA•tH 1•r•. ' W..r.d brwr..H.anrr .. A.dUd h Wilma Wm.S.vb UMW I.11 VB February 14, 2023 21 CITY COUNCIL'S BRIEFINGS VIRGINIA BEACH SPORTS CENTER AUDIT RESULTS ITEM#73803 (Continued) Recommendation: _ - "`.. Management Should: « -- E 2.0 Ensure that quarterly financial statements are received from ESM VBSC timely and document any instances of default by ESM VBSC as outlined in , =�=='r-•" -- Section 8.1.(a)of the management agreement. + �._ j lialitililillPilOialliiiillit Avare arm,vex.w BeArn saw Cenert c_u %lb The next two (2) slides provide details on Finding 3, Operations Manager Failing to Meet Expectations and Recommendations: • w _ _ _ , • The City concluded in its last two quarterly reviews that ESM VBSC has not met performance expectations,specifically in the category of maintenance. • Maintenance deficiencies included failing to perform regular inspections and failing to meet Level 1 standards of the APPA for custodial services. • The City has not yet performed the review for the third quarter of 2022. Finding 3. - as Unions Operations bused Review hed Review S ned U et Reason For A'No•Rs• Quarter MOW) (Ye/No) Under Expectatkons Manager Failing to Meet '2/31/20 NO N/A No Review Provided-Criteria Still Being Established Expectations 3/31/21 YES YES YES 6/30/21 YES YES YES 9/30/21 YES YES YES 12/31/21 YES YES YES YE 12/31/21 YES YES YES 3/31/22 YES NO NO Maintenance Category 6/30/22 YES NO NO Maintenance Catego, 9/30/22 NO. N/A N/A •As Of 1I/11/11-last day of I,e 0.0”, A„.I d me W..w Beer sown w.D-13 VB February 14, 2023 22 CITY COUNCIL'S BRIEFINGS VIRGINIA BEACH SPORTS CENTER AUDIT RESULTS ITEM#73803 (Continued) Recommendations: Management Should: 3.0 Formally place ESM VBSC in a probationary status as outlined in Section 8.1.(b) of the management agreement. 3.1 Consider terminating the contract as outlined in Section 8.3.(a)of the management agreement if ESM VBSC fails to meet expectations in any of the four successive quarters after placement in a probationary status. 3.2 Perform the third quarter 2022 review immediately, considering the poor results of the last two quarterly reviews. 3.3 Perform subsequent quarterly reviews timely. .,ai,o.vat...Bash Sports Gent,,-. YB The next two (2)slides provide details on Finding 4, Economic Impact of Sports Events is Not Accurately Measured and Recommendations: • The estimated economic impact data—the estimated direct business sales impact and the related direct local tax impact—calculated by the current economic impact model seems unreasonable.Underestimating or ai _, overestimating the economic impact makes it difficult to identify those sports events which have a positive economic impact on the City. • We believe this was the result of the model's use of generalized macro Finding 4. level data.Management concurred and stated,that for this reason,it has Economic refrained from publicly disclosing the calculated economic impact of sports Impact of events. Sports Events Is • We also noted that certain types of information from the POV agreement, Not Accurately an agreement between the City and the sports event sponsor,if integrated - Measured within the current model,may produce reasonable estimated economic impact data. • One such piece of information is the number of spectators per participant. Since this piece of information directly impacts the total number of attendees for a sports event,it is a primary driver of estimated economic impact data. p� ti.mn d m..,,,.b.«n n s•v rerun 1 n.is VO February 14, 2023 23 CITY COUNCIL'S BRIEFINGS VIRGINIA BEACH SPORTS CENTER AUDIT RESULTS ITEM#73803 (Continued) MS% [ '1111 li 4/4 air f 'a-.'le Recommendation: ii<iis:':` PIPANICfri ,. -- 1 Management Should: _ — 4.0 Integrate items of information available from the POV agreement into the current economic impact model to calculate the estimated economic impact data,when possible,instead of relying on estimates based on generalized data which are embedded within the model. w..d,„uBe.cn' sc—,1 o'6 yp Here is the Conclusion: Conclusion Overall,we determined that the Virginia Beach Sports Center,except as noted above, is operating in compliance with the terms of the management agreement. We would like to thank the management and staff of the Convention&Visitors Bureau and Eastern Sports Management for their cooperation and responsiveness to our requests,questions,recommendations,and suggestions. A.drr d Ore WdNe Boo&S000 Conn l o I, yB February 14, 2023 24 CITY COUNCIL'S BRIEFINGS VIRGINIA BEACH SPORTS CENTER AUDIT RESULTS ITEM#73803 (Continued) it , 2 F f i Fb } Questions -146.- Lyndon S. Remias,City Auditor ail �'757.385.5870 1011`a Iremias@vbgov.com r x j 'VS City Auditor ; `h t.-F 4 - •uCMdrlx Vk�rW BeM�Spab CenR.�p.38 VB Mayor Dyer expressed his appreciation to Mr. Remias for the presentation. February 14, 2023 25 CITY MANAGER'S BRIEFINGS COMMUNITY ENGAGEMENT FOR CITY ELECTION SYSTEM CAMPAIGN CREATIVE UPDATE ITEM#73804 2:24 P.M. Mayor Dyer welcomed Tiffany Russell, Director — Communications. Ms. Russell expressed her appreciation to City Council for their continued support: , • "24, _411 • Creative Concepts & Media Plan: Election System Public Engagement Communications Department I February 14,2023 VIRGINIA BEACH Here are the Paid Media Plan Recommendations: PAID MEDIA PLAN RECOMMENDATIONS Paid Media Feb.27—April 24 • TV Gross Impve lions 1,111,767 Gross In press ons 6 016 385 • Traditional Radio Reach 318,470 Reach 1.072.270 • AM/PM Drivetimes,Adults 18+ Reach% 24 2% Reach% 72 3% • Print:Virginian-Pilot,Princess Anne Frequency 3.5 Frequency 5.6 Independent 51atwns WVKL FM Stan W ons TKR3 CBS WWDE FM WAVY 10 NBC • Digital:Streaming Audio,YouTube WGS FM WVEC 13 ABC WVBW FM CNBC Direct Mail:March 10 1148,000 WTWV FM CNN household addresses provided by GIS WNO€FM FOX NEWS WNOB FM MNBC Owned&Earned Media Feb.27—May WVXX AM THE WEATHER CHANNEL 28: ESPN •iM•}•nca anowr N 4./4caYs b sr%04, • Facebook,Twitter,Linkedln, wtix.,4,,,4004.40ie4414dw,.e0041y41 Instagram February 14, 2023 26 CITY MANAGER'S BRIEFINGS COMMUNITY ENGAGEMENT FOR CITY ELECTION SYSTEM CAMPAIGN CREATIVE UPDATE ITEM#73804 (Continued) WVKL.FM URBAN ADULT CONTEMPORARY 95.7 1 0.5 WAFX.FM CLASSIC ROCK 106.9 2t 0.3 WNOR-FM ACTIVE ROCK 98.7 2, 0,3 WOWI FM URBAN CONTEMPORARY 102.9 2t 0.3 WUSH-FM COUNTRY 106.1 21 0.3 WWDE-FM ADULT CONTEMPORARY 1013 2t 0.3 RADIO MARKET OVERVIEW(RMO) WIWNFM ADULT CONTEMPORARY 929 7t 0.2 IWGH-FM COUNTRY 97.3 7t 0.2 [WVBW-FM URBAN ADULT CONTEMPORARY 100.5 7t 0.2 AVERAGE QUARTER-HOUR.PERSONS(AQH 'WHRV FM NEWS/TALK 89.5 7t 0.2 PERSONS)The average number of persons listening wNIS AM NEWS/TALK 790 71 0.2 to a particular station for at least five minutes IWNOB-FM ADULT HITS 93 7 7t 0.2 during a 15-minute period. IWPTE-FM HOT ADULT CONTEMPORARY 94.9 7t 0.2 WVSP FM ALL SPORTS 94.1 14t 0.1 WHET FM URBAN ADULT CONTEMPORARY 92.1 14t 0.1 WVXX(La Selecta)isn't on the RMO because it's IWHOV FM JAZZ 88 1 141 01 ranked below 30 and isn't recognized by Nielsen; 'WHRO-FM CLASSICAL 90.3 141 0.1 however,it is part of the media plan to reach WMOV FM RHYTHMIC AC 107.7 14t 0.1 Hispanic/Latino population(8.6%) WNSB FM URBAN CONTEMPORARY 91.1 14i 01 IWNVZ FM POP CONTEMPORARY HITS RADIO 1045 141 0.1 IWROX FM ALTERNATIVE 96.1 141 0.1 IWXTG AM URBAN CONTEMPORARY 1490 14t 0.1 90.4cl Mt ill Pro/rorau v...a wcw Wtt ufrs 1...4 pCL40.1100 1/40 Su•.L4 mycity I my representation :30 Attention Virginia Beach voters:How do you want to select YOUR city council and school board representatives? A decision on a preferred election system MUST be made by City Council before the 2024 election. This is YOUR opportunity to provide input in City policy development and decision making. Join in the conversation with UVA's Weldon Cooper Center for Public Service virtually or in-person(DATES). Go to SpeakUpVB.com to find the most convenient location and time for you. :15 Virginia Beach voters:How do YOU want to select YOUR city council and school board representatives? Join UVA's Weldon Cooper Center for Public Service(DATES)to participate in City policy development and decision making. Learn more at SpeakUpVB.com. February 14, 2023 27 CITY MANAGER'S BRIEFINGS COMMUNITY ENGAGEMENT FOR CITY ELECTION SYSTEM CAMPAIGN CREATIVE UPDATE ITEM#73804 (Continued) Ms. Russell played a short TV Proof of Concept video: TV PROOF OF CONCEPT ONLY-NOT FINAL The next two (2)slides provide examples of the mailers scheduled to be mailed to citizens March 10th: Attention Virginia Beach Voters cia mycity my representation Ho.repr do YOUwant?A to selectn ap tityfe coWKxart syste twa:o representatives?A decision an praferrod election system. MUST be made by Crty Costed before the 2024 erection This is YOUR opportunity to provide input In City Pokcy development and deasian male g. !an in the conversation with WA's Weldor[Cooper Center f0,Pub+rc Service virtually or in-person .;'{'``- «--.. [17610:14 MD Date aa,2023 Date t,2023 Date oo 2023 Date u.2023 Walt* Date ax.2023 Date ox.2023 Date xx.2023 Data u.2023 Date ax.2023 Data xx.2023 Date u.2023 Date u.2023 King Neptune Speak 3001 Atlantic Avenue Go to SpeakUpVB.com to find the up� Virginia Beach,VA 23451 most convenient location and time for you DIRECT MAIL POSTCARD CONCEPT ONLY-NOT FINAL PROOF February 14, 2023 28 CITY MANAGER'S BRIEFINGS COMMUNITY ENGAGEMENT FOR CITY ELECTION SYSTEM CAMPAIGN CREATIVE UPDATE ITEM#73804 (Continued) VI• Atencion a los votantes Ang Virginia Beach ay de Virginia Beach mayroon na ngayong �COr':O oesea seiec:,onar a tos rept esenlantes(le SU Lonceto Paa1K)111p gustong pi.clog IYONG koniseho tg kaPgsod at raga municipal y de la junta escolar?El Conceto Municipal DBE kmatawan ng tepee ng paaralan'Any,sang destsyon sa+sang tomar utw dec+san sotxe n sstema electoral pretend:, g•nustong sisterna ng hatatarl ay DAPAT gavel)no Konseno ng antes de las electrons de 2024 Lurgsod bago ang halalan sa 2024 Esta es SU opoatufudad de bondar Si,opinion sate Ito ang IYONG pagkakataon na magbgay ng input a pagbuo ng el desarroio de poitcoas y to torn de dec5wnes de to Ceded patakaran ng Lungsod at paggawa ng dessyon. Unase a la conversacion con et Cenvo de Se.vaie Pubico Surrat,s eak,klpag-usap sa WekMn Cooper Center para sa Weldon Cooper de UVA eirtuabnente o en persona Serbcsyong Pa.npubkko ng UVA rang actual o nano pe+sonal Date cc,2023 Date xx.2023 Date cc.2023 Date xx.2023 Date xx.2023 Date xx,2023 Date xx.2023 Date xx.2023 Date cx 2023 Date xx.2023 Date xx.2023 Date xx.2023 Date ex.2023 Date cx.2023 Date xx.2023 Date to 2023 Date ct.2023 Date At.2023 Date xx.2023 Date cx.2023 Date cc.2023 Date xi,2023 Date xx.2023 Date cc.2023 Speak Vaya a SpeakUpVB.cem para speak Pumunta sa tiplemar co ar W ubicaenter+or.y e!horarto SpaakUPVB.eom1:1 1;3 may ConYFnefntC'S para u5tfd. Up VB upang mahanap n+ayfnhawang lokasyon at otas para sa iyo • • CONCEPT ONLY-NOT FINAL PROOF Here is an example of a flyer: tnycity myreprosentation What are Your Options? Gy hie naw.m N:o^m,np-Iwoo The cum..10-1 Nogwn,Y«wxr ono e•• on how roe*.10*act.e ant XANb d M eeew•w4MaW yaw,•Ate.orw I.•d..s•.s/M n.0 a**•damn.ce Ow se....n penal)or n+NK. den thaectan+ywn ant you.•nou,.es b Cocaine k.n.l.a2wgt o,• nn>nrx now CO,C oOw M wwuw N.a.d Cara.vexed..Ow tw re.* wy < be Lea*cat t Ina •ol.well Ne Ga../Am••M'0n .N..2022.lem.,wow, e.'Ot.•+Vx.n poor c the 2024 a1ecton •noN+er K+t caw N..o.yMvI.ua tx.c r a.Vryp...5.acN n a.x.wc ccteo .2021 c..w.a AVM.,ao.c. FLYER/HANDOUT CONCEPT ONLY-NOT FINAL L.rw.N ofV•pew Wok.Coen w.br .2022 KKuon Rd.low.,*hamq am.*echo 4. .Oreg.,.202a sad taped No<n.Wt. Di' :�.. ... ��Propel your opinion ipaw<.t pm." b.r NO Axes. Worse B.n n..dnu Wnx 2a-Ya.ffi Toon NJea..y.ell In Mime.to yn re.o.onw Wades.W be Nand wth ....oboe co.bi+.co.yoNM co., CN Cow..xN.23 accolowoorwe•c, cow <+yok.etewh Mb/I.ae/+Ir Was dales to i x90y. 1. j VSIiiMM „p, February 14, 2023 29 CITY MANAGER'S BRIEFINGS COMMUNITY ENGAGEMENT FOR CITY ELECTION SYSTEM CAMPAIGN CREATIVE UPDATE ITEM#73804 (Continued) The next two (2)slides provide examples of the City's Landing Page: a Flectxm System Community Engagement Proiec- O Election System Community Engagement Project mycity my representation .Translate :.;lea Pam s and Members Pubic Meeting Yea, .mum,.AM.We-seas Pm Mee[, Pubic Comment IPIeceeegger teeti Documents Re Cty Cara addpt,u Resokhtun eOd192 on Decen ei r t i,uu22.rhten Iteectecl the Cm,Mani II ats exact PERSOMNE:pm to 0e.000 a pub.e-0+ft process to Mutt and survey resede^e rex-anp,the C4ys C.D.SYAen+ SpeakUpVB.com Landing Page 9 mycity I my representation 411411tat K....,"r : -- CITYTO ENGAGE 1111.1, 2 PUBLIC ON ELECTION 12 COMMUNITY SYSTEM THIS SPRING MEETINGS RESIDENT SURVEY ..,,<:..:�..e.e>:•.,.�. _ :.. .......... .t.ay..-. .�wnr ccn,.w,N.weWme.wv end deaew Wamen,w aiMgew•We,."ewe tome•bs-..c.c nwtcps Ma sa,..,a corntmelbon 0,n ge'e n v.gwe ue.ce.reens.as wcep✓esnw.eepe..e+raes wc^ Serve tCCPS,W wn /"uwy[...gement on Me end val.MM...Album ore rrnv ee nna.net+W Me SOL•bcD OWL.Cycle and true pYwMrceabr Mr bey&*Wynn',ens >>> two t»e'nnd..eted W r. .. >>> •••e••"•,.r,a..d-� ^r 1 I/> ,u Y<< 4.--- ;f€I .. - ` t STAY TUNED FOR _t � f\_, MORE DETAILS!• ;M..Ye.e eelelw.t.r^.Y t..{�w.a•-•µ.rt :eYlbn fy deceicemen,end Noon 00.1.q ELECTION EXPERTS YOUR INPUT SHARED .ys•em rlW(WWI*NI r:.0.•Mau W.w nenwr ue�.,+we.ra•.went,nwt+roreKvnv.e...sw.,�.. \I\f.Ktilll' Mg"eWie,WOW sa....,00.0.n wtre[ey or toCR,.cooled et enNw;.et+e.?OD era Mbwbr a. Al ArIMil.,i 1......eeee,t >>> tie. >>> VIRGINIA SOCIAL MEDIA CONCEPT ONLY-NOT FINAL PROOF 30 February 14, 2023 30 CITY MANAGER'S BRIEFINGS COMMUNITY ENGAGEMENT FOR CITY ELECTION SYSTEM CAMPAIGN CREATIVE UPDATE ITEM#73804 (Continued) Thank you. Questions? Mayor Dyer expressed his appreciation to Ms. Russell for the presentation. February 14, 2023 31 CITY MANAGER'S BRIEFINGS 5/31 MEMORIAL BRIEFING ITEM#73805 2:50 P.M. Mayor Dyer welcomed Emily Labows, Director - Cultural Affairs and Members of the 5/31 Memorial Committee. Ms. Labows expressed her appreciation to City Council for their continued support: 5/31 Memorial Planning Update and Next Steps Report to City Council February 14,2023 vB Cultural Affairs Council Member Holcomb requested a moment of silence in honor of the victims. Here is the Agenda: • Role of the 5/31 Memorial Committee Agenda k • eview of the Committee s ito to at verview of amities, urvvors, Staff, an Community Feedback Efforts February 14, 2023 32 CITY MANAGER'S BRIEFINGS 5/31 MEMORIAL BRIEFING ITEM#73805 (Continued) We Remember • LaQuita C. Brown • Michelle "Missy" Langer • Ryan Keith Cox • Richard H. Nettleton • Tara Welch Gallagher • Katherine A. Lusich Nixon • Mary Louise "Mary Lou" • Christopher Kelly Rapp Crutsinger Gayle • Herbert "Bert" Snelling • Alexander Mikhail Gusev • Robert "Bobby" Williams • Joshua O. Hardy 5'3:Memona!Com mrttee j Update and tiext Steps 3 Here are Lesson Learned from other Communities: Learning from Other Communities 1St Lesson Learned: Establish a memorial committee to guide the process and seek professional assistance in the facilitation of the Committee's work 2nd Lesson Learned: Engage a Family and Survivor Liaison to work with the Memorial Committee to facilitate family outreach on memorial planning and ensure that the memorial has elements that speak to each of them and their loved ones 3rd Lesson Learned: Keep the process transparent and inclusive • All Memorial Committee meetings are open to the public,streamed online and recorded Video recordings can be found here https://Ioveforvb.com/memorial/committee-meetings 5/31 Memorial Committee/Update and Next Steps 4 February 14, 2023 33 CITY MANAGER'S BRIEFINGS 5/31 MEMORIAL BRIEFING ITEM#73805 (Continued) City Council-Appointed 5/31 Memorial Committee Role of Committee • Create a vision for the memorial and set project goals and priorities • Engage and advocate for families,survivors,community members,and other stakeholders • Develop design criteria and recommendations for the memorial site and funding • Select a preferred location for the memorial • Provide project budgets,mobilize funding,and solicit design proposals • Conduct the selection process • Make a final recommendation to the City Council • Oversee the installation and dedication of the memorial 5/31 Memorial Committee/Update and Next Steps Committee Members Committee Has Met: • George Alcaraz • Jason W.Nixon • William"Billy Almond • Tara Reel • February 23-24,2022 • Ervin R.Cox • Sergeant Brian K.Ricardo • March 30-31,2022 • Sharon R.Felton • Sylvia Strickland • April 27-28,2022 • Dr.Kurtis P.Hooks • Charlotte H.Zito • July 11,2022 • Lawrence W."Duff'Kliewer • August 25,2022 • Cosette"Cozy"Livas • November 3,2022 • November 11,2022 Council Liaisons: • November 16-17,2022 • The Honorable Michael Berlucchi • January 9,2023 • The Honorable Sabrina Wooten Meetings live streamed and on 3rd Party Family and Survivors Liaison and Committee vbgov.com for later review Facilitator: • Shelby Slutzker and Larry Schooler,Kearns&West 5/31 Memorial Commrtee/Update and Nert Steps 6 February 14, 2023 34 CITY MANAGER'S BRIEFINGS 5/31 MEMORIAL BRIEFING ITEM#73805 (Continued) Here is a summary of Progress made by the 5/31 Memorial Committee: Progress: 5/31 Memorial Committee • Evaluated locations and reached consensus on future memorial location(s) • Considered design elements and reached consensus on desired components for a future memorial • Maintained active, ongoing engagement with families of those whose lives were lost on 5/31 • Solicited community input via in-person, telephonic, and online survey, resulting in feedback from over 500 participants 5/3:Mem oral Committee/Update and Ne.t Steps 7 Ms. Labows turned the presentation over to Commissioner Tara Reel to provide the Committee's Discussion on the Purpose of the 5/31 Memorial: Committee's Discussion on Purpose of the 5/31 Memorial • Remember • Capturing time and legacy • Heal • Bringing the community • Connect together • Share a story • Gathering spot • Recognize survivors • Honor • Place to pause • Sharing stories • Sympathy and love • Education • Celebrate • Generational • Accessibility • Sense of moving forward • Physical architecture • Continued awareness • Abstraction • Reflection 5/31 Memorial Committee/Update and Nezt Steps _ 8 February 14, 2023 35 CITY MANAGER'S BRIEFINGS 5/31 MEMORIAL BRIEFING ITEM#73805 (Continued) What do you want to feel and discover at the 5/31 Memorial? FEELINGS THOUGHTS • Calm • Gratitude • Quiet reflective place • Peaceful • Confusion • Contemplation • Healing • Remembrance • Abstraction • Meditative • Emotional-loss and • Simplicity and impact • Hurt grief • Clarity • Opportunity to learn • Connection to those • Ability to touch,read,walk memorialized • Importance of the story told • Curiosity • Continuing legacy • Inspiration • Reminder that life is precious • Educational • Importance of space and place • Perspective • Small and humbled 5/31 Memorial Committee/Update and Next Steps Commissioner Reel turned the presentation over to Commissioner Lawrence "Duff"Kliewer to provide details of the Recommended Site at the corner of Princess Anne Road and Nimmo Parkway: Recommended Site: Corner of Princess Anne Road and Nimmo Parkway Municipal Center Site A • Visited 8 sites rMMIWIN WIND throughout "' 1: " ";Z° Virginia Beach IMP Milti1.411 ":$ : —1": s 3•r av ; .Mf % f Q • !.- February 14, 2023 36 CITY MANAGER'S BRIEFINGS 5/31 MEMORIAL BRIEFING ITEM#73805 (Continued) Here are the Community Engagement efforts: Community Engagement • Themes of comments collected through site criteria questionnaire, phone calls, emails, and online community survey: • Location • Design Criteria • Other Considerations • Family& Survivor Feedback through Family liaison • City Staff Feedback: • Held 5 listening sessions with interested staff to provide feedback to consultants • Broader Community: • Public Online Survey • Public Meeting at Convention Center—In person and call-in option • Emailed Comments to vb531@kearnswest.com 5/31 Memonal Committee/Update and Next Steps 11 The next two (2)slides provide the July 2022 Recommendations: July 2022: Recommendations • Committee provided recommendations to Council on: • Memorial Goals • Design Criteria • Design Elements • Design Competition Process 5/31 Memonal Committee/Update and Next Steps 12 February 14, 2023 37 CITY MANAGER'S BRIEFINGS 5/31 MEMORIAL BRIEFING ITEM#73805 (Continued) July 2022 Recommendations: Design Selection Process o Phase I. • City issued Request for Qualifications from multi-disciplinary design teams nationwide(September 2022) • Committee selected two firms that were awarded a$10,000 stipend each to develop site-specific proposals(December 2022) • Dills Architects with SWA Group • Rhodeside Harwell,Inc.(RHI)with Kirkland Studio o Phase II: • Two finalists visited site and engaged with stakeholders(January 2023) • Due February 24,2023:Conceptual plans,written descriptions,and opinion of probable costs from shortlisted design firms 5/31 Memorial Committee/Update and Next Steps 1'- Commissioner Kliewer turned the presentation over to Ms. Labows to provide the Next Steps: Next Steps • Week of February 27:Conceptual design proposals provided to Memorial Committee for review • Week of February 27:Conceptual design proposals provided to families and survivors for feedback • March 2: Memorial Committee interviews both finalist firms and receives presentation of each firms proposed design • March 2023:Committee seeks feedback on the proposals from those impacted by the tragedy and the broader community • March/April 2023: Memorial Committee meets to review input and evaluate the two design proposals based on criteria in the RFQ • Mid-Late April 2023: Memorial Committee makes recommendation to City Council on preferred conceptual design proposal 5/31 Memorial Committee/Update and Next Steps 14 Mayor Dyer expressed his appreciation to Ms. Labows and Commissioners Reel and Kliewer for the presentation. February 14, 2023 38 CITY MANAGER'S BRIEFINGS VIRGINIA BEACH POLICE DEPARTMENT UPDATE& CRIME STATISTICS ITEM#73806 3:20 P.M. Mayor Dyer welcomed Chief Paul Neudigate, Police. Chief Neudigate expressed his appreciation to City Council for their continued support and distributed the presentation, attached hereto and made a part of the record. Mayor Dyer expressed his appreciation to Chief Neudigate for the presentation. February 14, 2023 4111VB City of Virginia Beach Police Department 2022 Crime Statistics Review Paul W. Neudigate Police Chief February 14, 2023 Part I Crime Statistics Violent Crimes: Homicide Rape Robbery Aggravated Assault Property Crimes: Burglary Motor Vehicle Theft Theft from Motor Vehicle All Other Larceny V�J 2 Yi�inie Bearh o 0 0 0 O G > IS' ep . I x 4' i i 'a f? N a Ny INN p : Q ..T. Nj N .M J p Y a N - 4 C• q�s��' •L4r[�'y ^i V 'v o M c(1000.4%,V +�!'1O G rn M 1- 7 m O . �, M nj lrp. 00 YO V m <! tajj R of N in4.4' ee rc } v e �e .t 7 m �n a W .-1 N W. 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Part I Crime : 2022 5.7% 94.3% -\/B Violent Crime ■ Property Crime 9 i Part I Property s,161 s357 8,431 Crime ., 7,316 7,533 r3,926 4,209 4,295 , t3. 1.9% 3,531 3 362 Compared to 2021 t9 .0% Compared to 3-year 3,143 average 28 —(20192021) 2,746 2,8782,534 2,9 640 628 735 855 965 444 400 305 277 250 122 156 211 111 147 1 2018 2019 2020 2021 2022 N/B • Commercial Burglary Residential Burglary Motor Vehicle Theft rr Larceny from Motor Vehicle All Other, Larceny Commercial Burglary 211 I` 32.4% 156 147 111 N/B Ill ��!, 2019 2020 2021 2022 ZZOZ IZOZ OZOZ 6i0Z osz LLZ %C61' 50€ 0017 Aaepan8 leguapisab M N J N N M C V 00 s N GU 01 > � N N 0 O 2 E O s_ •qt 4-0 M4.-. IA o N 0 CD N s N 00 Ni c, 00 0 0 N N m Motor Vehicle Theft t 12.9% 965 855 735 628 \b) 14 2019 2020 2021 2022 il g � 00 N N • N O � N r-1 M kim M N 0 4. 1 N M s a) t O Q 1-11 en N 0 N M IA Q1 0, N 0 0 N Part I Property Crime: Precinct Distribution 34.5% 3rd Precinct 2nd Precinct 26.0% Last 21.3% 17.8% Naval Atr Powell., 'outer Stat+on ocean 4th Precinct Ptan Virginia Beach 1 1st 2nd 3rd 4th 1st Precinct Precinct Precinct Precinct Precinct N 1N E Cbari!y S � Neck M PreparedINDICBM1==111111.1 NO le AlB VBPD Anal kcal Services Unit Data prepared on: 1/19/2023 uginid IS,i,I, ,� Police Department by: Y Part I Crime Statistics Violent Crimes: Homicide Rape Robbery Aggravated Assault 17 tpv)g ratit%t uessb paleneMy Maggod A aded a sap!JiWoH ■ ff/\. ZZOZ TZOZ OZOZ 6T0Z 8TOZ £ 5 OE £L S6 L6 98 LIT Z8Z Z91- 8t7T 16Z t�BZ (i.ZO - 61-OZ) e6e.ie,e meA-E o4 peiedwoo %L711' Z£Z iZ o; paaedwo3 OZ£ OZ£ • T6Z O OZE O OTS %PI. Z8Soggimitra% OWL.13 10L oZ 6£9 lueIoin I P . 0) 0 N N M N N N 14 /A N V N Q) Ct. CD Ids N cn N CO al 0 W N 1 m n OZ ZZOZ IZOZ OZOZ 6i0Z 8171 Z9T Z8Z 161 %E'ZIJ, iGagqoa ZZOZ TZOZ OZOZ 6i0Z PIPP ZEZ %ZSZ4' 16Z OlE OlE }inessd paleneMb Part I Violent Crime: Precinct Distribution 30.8% 3rd Precinct 26.9% 2nd Precinct 24.5% 17.3% 4th Precinct %mmmo Pkwy Virginia Beach 1st Precinct 1st 2nd 3rd 4th Precinct Precinct Precinct Precinct W E _ _ 3 3 411 VB Poli e Department Prepared by:VBPD Analytical Services Unit Data prepared on:1/19/2023 c N C .417 0 0 -CFS 0 i,c,,}]e�w}Lii:1 SCUD'!/ • ZZOZ ZZOZ OZOZ 6Z OZ Os Ii9 %L't'T4 SL L6 sou L D!A Su pooLs 1 OLkD N 1 0 N • N M N o CN i C o N 01 o NJ r • > 41. LID Q1 -0 CD o0o © aD 0 o N oo W 00 n CC 00 0 Ni M t•D O O o l"I N I 1 M LD o 00 L.n O o N 1 CO N * . , 1 t11 01 N 4 _,,„,i____,:._,,,,_::,_..„,..:__. ..s,.. ...,,_ iqr W II" r 'l . ° E Lin N l0 T-1 .' o N U To I eq Q) 00 ,-i N 0 u1 u1 01 LA N N o N i a •x Shootings by Precinct 31 27 26 24 22 21 20 18 18 1 145 12 12 10 8 8 1st Precinct 2nd Precinct 3rd Precinct 4th Precinct • 2019 2020 2021 2022 11111 FZOZ/6t/T :uo paiedaid slap *InsaMlUag le3q/lieud ad9A:Aq pandaid luauziludan aaijod ,,i'„'•""y" 8ZgiN. , s , !S 'St '�fi M1a, ullui --- S It(Pb Ja44�el 1jti I t AA ZZ L I / N c " ( 1 ��'i-t}3e8 g'p !!A Szt - ) i \ \ /:, `� / N. bZl \ \ • Set ``' / N./ 0 ?;t ~ 9zI •e - • IA..* , ,... , ,...646 • 5ZZ 4' 9Zau`,it1,. " 9Cb ? 226 0 at 1 /\ k• \ c _ I orb 16Zi CZb \ ++ `` \ V L1 sZZ` -� / fZb %, ek,+ '_ Y ) -Zf IS —.• r — rT� a � 1 0l �.-r-' / 1ZE\ zz£ h. 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Al(II) Pled 0 i .r,r; puaaai IZOZ/I£/ZI - IZOZ/I/T S2UL OO4S :ap!M k!D Shooting Victim D emographics 30 N '- V s 0 co 5 0 E a) E V .- C 0 0 4.0 N Imn Shooting Victim Demographics: Sex & Race 36 14 7 7 0 0 Black White Other ■ Male Female Shooting Suspect Demographics \IE 33 C) a) GJ tIO •C Q ^ a) • • --, r VI V y s 3 On 8 E CO U s. f6 U O E 2 a a) e in I C V a) Iod C al ., s izir a Shooting Suspect Demographics: Sex & Race 44 6 5 1 0 0 Black White Other ■ Male Female 'Suspect demographics are counted by known suspects reported to police by a victim or witness Homicides *Criminal Homicides NI/3 36 \'irKiuia Beach un9-uonJ Ling • ZZOZ ZZOZ OZOZ 6ZOZ IT 171 61 SZ si: LI EZ %EESJ, of sapiDivaoH Ieu!ua!JD FZOZ/6T/T :uo paiedaJd elea 3!un sa3puas 1eVAIeUV ad9A:Aq paiedaJd luauzvudan aprjod •,.n.,t, 88 M. sr Qt , ; S 1ZT pa�4^'tf s,p, • /1/1 L p� ` 1 N 221 1 — 1 t 1 r — ? r. / Ap OWL!, r. \ � 1 i ~\ / \ i' 4 `..... ' tin \ ?... 4Z9 EC �---`_ // '', 1 0 r �. —N,... V�.. ,„ ,n\ e4Y • . 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I. v V _o- _ 1 3 v J 1 t _L a S 1 ,r, N ! t 4 ��,-I. 1 a Y ff G O Tti cr. ` a)19 N / N N _ yft C // N , N / A / , J I a� 1 z'Oic m ory rz cn I / aNI 1 E imam I! a IC i :1"\I CD •• ; N V a. c Q'' rev .-7 ni n] ®J _ y •C.) d '" R3 C M ^ V' N i ^ ,me 4)"EPUJd M M M V- .., '� Q m ,J 1 ` n .-. 1n a ir. N vc i i, M c y N Q e�-1 :a: c s 5 C 5 t.7 i `QN' 4, o 13 tv . la 0 / C C A,. c 3 z I \ \ a A ev c Id ' a W a O *1'10 d J fa Id rr, / + G . I r. ! r / J G 4 J �r m _ _�- i / " I / t. 0 \ I // / \ J 1 N / / -1 / N p T : \ / , d ► C \ N o C . \. mar, z 1 e, I 1 �i I I ✓ c fi � „ • o` ,, a 1 p N ° I 0 I > —., rniv+ O � -0 N a 1 t i A I C Ir' ! a ....p q • f x 1 1 s I I \ I V a- •.... al; r = I I a ti' ,- .... i "� z \ / 1K r. o ` 1 V �� P / d 15 O -V} 4 / r„, I \=_ I IA ice-' cc i 0 f .`_j 't a M _ is d \. 4a iv C i ` Y C y A d F V •1 V Sr. ‘ r " C a z vu 4. M rr V M t - M v L N ry UkL L C .-1 ^. c? f a N c c a c Q Za) ! _ t , a a0 h / I _ ti —Ia f . / / 1 _ � � i 1 o /^\ i "' \ / / u I d= / / G `\ N , �/ / w Y& v_0r .� I i •-y rr a ` M 6 F t C.,L D 'Y ` v .n c \ ' i a , ' — 6 , 1 '� 1/ tr\ n I �u N t ,11, , r > N v � / -- N m I 1' ° l. Q 2 // .. I l U 2 1 \ Ii c a ' / ',o •,o a H ti f 4-1 a tl �` C.0 O d \� I k . u ‘ a� •— a Ca)V t .0 00 z co . • N L O Homicide Victim Demographics VB 43 aA N 3 • . •_ o co s ago 0 E a) -0 •_ 0 5 a) ._ = N Homicide Victim Demographics: Sex vs. Race 13 4 2 2 2 0 Black White Other ■ Male Female 45 Homicide Suspect Demographics „:. 46 N- d' a) ' , .. , Q le c • • V y S ON 6- CU U d U O a O o r a a) N 0 isn.o (a) a) .. o d C in U U N U L a N a) o U 13 d t U a,•� a V • E Ln .. O ri a Homicide Suspect Demographics: Sex vs. Race 10 3 3 1 1 0 Black White Other ■ Male Female 48 'Suspect demographics are counted by known suspects reported to police by a victim or witness Homicide Clearance Rate 93.3% 88.2% 86.7% 78.3% 54% \B 2019 2020 2021 2022 National 2020: 49 Reported by FBI Homicide Motive 4 3 2 1 1 1 1 1 1 Drug- Unknown Domestic Dispute Accidental Anger/Theft Bar Fight Jealousy Love Mental 50 Discharge Triangle Illness Regional Comparison Hampton Roads \/13 51 Hampton Roads Region: 2022 Homicide Comparison 63 42 31 25 24 46310 13 \/1B Norfolk Portsmouth Newport News Chesapeake Hampton Virginia Beach Suffolk ,; , t+t•,t https://www.13newsnow.com/article/news/crime/2022-record-high-homicides-hampton-roads/291-82feb61b-02c9-4d5d-b025-a28207fcde0c Hampton Roads Region: 2022 Homicide Per 100,000 Residents 44.2 25.8 17.8 17.3 14.4 10.4 0120 \iB Portsmouth Norfolk Hampton Newport News Suffolk Chesapeake Virginia Beach https://www.l3newsn ow.com/a rticle/n ews/cri me/2022-record-high-ho micides-hampto n-roads/291-82feb61b-02c9-4d5d-b025-a 28207fcd e0c *Note:the calculation shown is generated bya n established formula and recgonize not all cities listed have a population of 100,000 residents National Comparison Cities of Approximately 450,000 Residents 54 National Comparison: 2022 Homicide Comparison 170 120 81 61 54 49 34 31 29 40 NiBAtlanta Oakland Minneapolis Miami Colorado Springs Raleigh Long Beach view, Omaha Virginia Beach 1111 Note:Figures generated from most recently available online source or confirmed with the agency National Comparison: 2022 Homicide Per 100,000 Residents 34.2 27.3 19.0 13.9 11.2 9.5 7.3 6.6 6.0 4114 \/Bntla t Oakland Minneapolis Miar'i Colorado Springs Raleigh Long Beach Mesa Omaha Virginia Beach 56 Note:Figures generated from most recently available online source or confirmed with the agency C c;.." co I- 0 5 Sworn Staffing Trend Certified Lateral Officer Hires 23 • 1,3• 5 4 • 0 2020 2021 2022 \/B , • 58 Sworn Staffing Trend Authorized vs. Actual Staffing 82() 807 800 787 787 780 760 752 740 ••••''*•••* 720 ••••' 722 720 •••'.'. 700 680 660 2021 2022 2023(YTD) mom Authorized Sworn FTEs s=Actual Sworn •• Linear(Actual Sworn) . 59 Sworn Staffing Trend Future staffing considerations ✓Current sworn vacancies — 35 (752 actual sworn) ✓Upcoming academy projections • Option 5 Certified Academy (March 2023) — 4 certified hires • 75th Recruit Academy (July 2023) — 45+ new recruits ✓Additional FTEs will allow for full academy and nearly 100% authorized sworn staffing U3 60 2021 - 2022 Technology Enhancements 1 . ShotSpotter Gunshot Detection System 11 . Mobile Field Reporting 2. NIBIN/BRASSTRAX (Ballistic trace evidence) 12. New MDCs 3. Radio Encryption 13. e-Ticketing 4. AB3 Body-Worn Cameras (department-wide) 14. Cell Phone Distribution 5. Signal Sidearm 15. MILO Range System 6. Taser7 16. Axon VR Headsets 7. 200+ Fleet 3 In-Car Cameras 17. Expanded Camera Coverage 8. 200+ Automated License Plate Readers 18. Intelligence Analysis Software 9. Axon Records Management System 10. Axon Standards IA Accountability Software 61 39 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#73807 3:51 P.M. Council Member Henley requested to have the Ordinance, "To Provide Direction to the City Manager Regarding Individual Assistants for City Councilmembers"deferred indefinitely on June 21,2022, brought back on the Agenda for a vote. Council Member Henley advised if there is not support to have it considered, then she would like to address the questions the City Manager asked in May 2022 which have not been answered. Council Member Henley expressed her concern in hiring people from a temporary service, the proposed salary of nearly$20.00 an hour as many City employees do not earn that much, what will their duties be and what resources will they need as asked by the City Clerk. Mayor Dyer asked the Body to provide the City Clerk with answers to the questions she distributed in order to estimate the resources needed. Council Member Schulman suggested setting aside twenty (20) minutes for a discussion during the February 28`h City Council Meeting. February 14, 2023 40 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#73808 (Continued) Vice Mayor Wilson advised last December she discussed having a joint task force with the School Board on vocational education and has a meeting scheduled with the School Board's Vice Chair, Carolyn Weems, Taylor Adams, Deputy City Manager and Sara Lockett, Director—Office of Technical Career Education to discuss the membership requirements and way ahead. Vice Mayor Wilson advised Aaron Spence, Superintendent, has offer to provide funding if necessary. February 14, 2023 41 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#73809 (Continued) Vice Mayor Wilson distributed copies of the proposed Ordinance, "To Amend Section 6-5 of the City Code Pertaining to Animals on the Beach and Adjacent Areas"and advised it will be considered on the next City Council Agenda, attached hereto and made a part of the record. Council Members Holcomb, Remick, Ross-Hammond, Rouse and Schulman expressed their support. February 14, 2023 REQUESTED BY VICE MAYOR WILSON 1 AN ORDINANCE TO AMEND SECTION 6-5 2 OF THE CITY CODE PERTAINING TO 3 ANIMALS ON THE BEACH AND ADJACENT 4 AREAS 5 6 SECTION AMENDED: § 6-5 7 8 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VIRGINIA 9 BEACH, VIRGINIA: 10 11 That Section 6-5 of the Code of the City of Virginia Beach, Virginia, is hereby 12 amended and reordained to read as follows: 13 Sec. 6-5. Animals on beach and adjacent areas. 14 (a) For purposes of this section: 15 (1) The term "animal" shall be deemed to include, but not be limited to, any 16 mammal, bird, or reptile; 17 (2) The term "owner" means any person who: (i) has a right of property in an 18 animal; (ii) keeps or harbors an animal; (iii) has an animal in his care; (iv) acts 19 as a custodian of an animal; or (v) is in possession of an animal; and 20 (3) The term "season" means the period from 6:00 p.m. on the Friday before 21 Memorial Day through 6:00 p.m. Labor Day of each year. 22 (b) It shall be unlawful for the owner of a dog present on any sand beach to fail to 23 maintain control of the dog. 24 (c) It shall be unlawful for the owner of any animal to permit such animal to be on the 25 sand beaches from Rudee Inlet on the south to 42nd Street on the north during the 26 season. 27 (d) It shall be unlawful for the owner of any animal to permit such animal to be on the 28 boardwalk or the grassy area west of the boardwalk to the property lines during the 29 season; provided, however, that a leashed dog, under the control of the owner, 30 may be permitted on the boardwalk and the grassy area west of the boardwalk to 31 the property lines during the season between the hours of 6:00 a.m. and 7 32 p.m.10:00 a.m. If the City Manager or designee concludes that an emergency, 33 adverse weather event, special event or other special circumstance causes the 34 walking of leashed dogs on the boardwalk to present a public safety risk, the City 35 Manager or designee may prohibit the walking of leashed dogs for the time period 36 necessary to protect public safety. 37 (e) It shall be unlawful for the owner of any animal to permit such animal to be on any 38 sand beach during the season; provided, however, that a dog may be permitted on 39 beaches other than the beaches listed in subsection (c) during the season between 40 the hours of 6:00 p.m. and 10:00 a.m. if leashed or under the control of the owner. 41 (f) It shall be unlawful for the owner of any animal to have the animal on Atlantic 42 Avenue, or in the parks and connector streets between Atlantic Avenue and the 43 boardwalk, from Rudee Inlet to 42nd Street, unless such animal is in an escape- 44 proof container. This provision shall not be applicable to leashed dogs. 45 (g) No owner of any animal shall knowingly or willfully permit such animal to litter any 46 sand beaches within the city or to litter the boardwalk or the grassy area west of the 47 boardwalk to the property lines from Rudee Inlet on the south to 42nd Street on the 48 north, at any time. In the event such animal shall defecate on the sand beaches 49 within the city, or on the boardwalk or the grassy area west of the boardwalk to the 50 property lines from Rudee Inlet on the south to 42nd Street on the north at any 51 time, the person who owns or has control of such animal shall immediately remove 52 all feces deposited thereon by such animal and dispose of same in a sanitary 53 manner approved by the department of public health, such as by encasing same in 54 an airtight wrapper or container and placing same in a garbage receptacle. Failure 55 to so remove said feces in accordance with the provisions of this subsection shall 56 constitute a Class 1 misdemeanor. 57 (h) Notwithstanding the above, it shall be unlawful for the owner of any animal to permit 58 such animal to be on any sand beaches within the city, at any time, unless such 59 person shall have in his possession a container of sufficient size and adequate 60 design to remove and dispose of all feces deposited thereon by such animal, in 61 accordance with the provisions of subsection (g). 62 (i) With the exception of subsections (g) and (h), the provisions of this section shall not 63 be applicable to a guide dog, hearing dog or service dog trained to accompany a 64 person with a disability while being accompanied by such person, or to any dog or 65 horse in the custody or control of a law enforcement officer while such officer is in 66 the performance of his duties. 67 (j) The provisions of this section may also be enforced by city animal control officers. Adopted by the City Council of the City of Virginia Beach, Virginia, on this day of , 2023. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: Police Department City Attorney's Office CA16030 R-3 February 14, 2023 42 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#73810 (Continued) Council Member Taylor advised in preparation of the item coming up on the Agenda concerning the replacement of Princess Anne High School, B.F. Williams-Bayside 6`h and Bayside High Schools, he requested additional information and received the Superintendent's Estimate of Needs Report for FY 2023-24. Council Member Taylor expressed the importance of school modernization however, in his research, he pointed out the following: - Teachers and students are performing very well in the current schools - Bayside Sixth Grade Campus was named 2022-2023 National ESEA Distinguished School - Superintendent stated in the report Schools will work towards cost saving measures to include various procurement methods - Student enrollment has declined 6.% - Replacement costs of the three schools have significantly increased by approximately $150-Million between the presentation the Body received on February 7, 2023 and what is within the Superintendent's Needs Report - The Superintendent's Needs Report lists maintenance costs of$200-Million Council Member Taylor advised he wanted to share these points with the Body to consider before the vote next week. Council Member Remick advised in his experience the best estimated costs come from construction design estimates rather than using past estimates with inflation estimates. Council Member Wooten believes having the estimates based on design and square footage would be better. Vice Mayor Wilson referenced the proposed Resolution distributed to the Body on February 7th and advised a revised version was distributed by Deputy City Attorney Harmeyer on February 10`h to address the following: what stakeholders can afford, give scalable options and must be within the Revenue Sharing Formula. Vice Mayor Wilson advised the Schools can also request a tax increase to cover costs Council Member Ross-Hammond requested to have more information on the Revenue Sharing Formula distributed to the Body City Manager Duhaney advised the Revenue Sharing Formula is set to expire next year and suggested having City Council Liaisons involved in the review process to assist in making recommendations for renewal. February 14, 2023 43 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#73811 (Continued) Council Member Schulman advised there will be a Citizen Advisory Committee Meeting on February 16, 2023 at 6:30 P.M. at the Williams Farms Recreation Center with the Police from the 3rd Precinct. Council Member Schulman advised this is a great opportunity for citizens to meet the Police in their area. February 14, 2023 44 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#73812 (Continued) Council Member Schulman advised the Communications Department has a tool, speakupVB.com, that can be used to conduct a citizen survey. Council Member Schulman advised he would like to use that tool to survey citizens in District 9 on what topics that they would like discussed at his Town Hall Meeting and asked if the Body had any concerns. Vice Mayor Wilson expressed it is a good idea. February 14, 2023 45 ITEM#73813 Mayor Robert M. Dyer entertained a motion to permit City Council to conduct its CLOSED SESSION, pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purpose: PERSONNEL MATTERS: Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body pursuant to Section 2.2-3711(A)(1) • Council Appointments: Council, Boards, Commissions, Committees, Authorities, Agencies and Appointees February 14, 2023 46 ITEM#73813 (Continued) Upon motion by Council Member Ross-Hammond, seconded by Council Member Schulman, City Council voted to proceed into CLOSED SESSION at 4:19 P.M. Voting: 10- 0 Council Members Voting Aye: Mayor Robert M. Dyer, Barbara M. Henley, N. D. "Rocky"Holcomb, Robert W. "Worth" Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse, Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: Michael F. Berlucchi Closed Session 4:19 P.M. — 4:56 P.M. February 14, 2023 47 CERTIFICATION ITEM#73814 Mayor Dyer RECONVENED the Formal Session. Upon motion by Council Member Schulman, seconded by Council Member Ross-Hammond, City Council CERTIFIED THE CLOSED SESSION TO BE IN ACCORDANCE WITH THE MOTION TO RECESS Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: 10- 0 Council Members Voting Aye: Mayor Robert M. Dyer, Barbara M. Henley, N. D. "Rocky"Holcomb, Robert W. "Worth" Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse, Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: Michael F. Berlucchi February 14, 2023 42:ilk.' GF OUR MA104% RESOLUTION CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION,pursuant to the affirmative vote recorded in ITEM#73813 on Page 46 and in accordance with the provisions of The Virginia Freedom of Information Act; and, WHEREAS:Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOW, THEREFORE,BE IT RESOLVED: That the Virginia Beach City Council hereby certifies that, to the best of each member's knowledge, (a)only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. IAA ka Am n•a Barn's, MMti City Clerk February 14, 2023 48 ADJOURNMENT ITEM#73815 Mayor Robert M. Dyer DECLARED the City Council FORMAL SESSION ADJOURNED at 4:57 P.M. ZY us Chief Deputy City Clerk 1 aziA nda Barnes Robert M. Dyer City Clerk, MMC Mayor City of Virginia Beach Virginia February 14, 2023