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HomeMy WebLinkAboutMARCH 14, 2023 FORMAL SESSION MINUTES rrrco'A. •TAA:t44g 41 �(U : c *s,44,4, C G,14 0 DI oUR MAti�..j VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia March 14, 2023 Mayor Robert M. Dyer called to order the CITY COUNCIL MEETING in the City Council Conference Room, Tuesday, March 14, 2023, at 1:30 P.M Council Members Present: Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley, N. D. "Rocky" Holcomb, Robert W. "Worth" Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse, Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None 2 CITY COUNCIL'S BRIEFING ARMY CORPS OF ENGINEERS COASTAL STORM RISK MANAGEMENT FUNDING ITEM#73908 1:31 P.M. Mayor Dyer welcomed Colonel Brian P. Hallberg, Norfolk District Commander and Michelle Hamor, Planning and Policy Chief— U.S. Army Corps of Engineers. Col. Hallberg expressed his appreciation to City Council for their continued support and turned the presentation over to Ms. Hamor: CITY OF VIRGINIA BEACH COASTAL STORM RISK MANAGEMENT FEASIBILITY STUDY �. Michelle Hamor Planning and Policy Chief Norfolk District • alga Date:14 March 2023 • 4.4'11 'MU * ® - 1 p _ US A►my Corps �Y E�i of Engineers R Photos from Yronfa Beech Sea Level wive Adapbon strategy Report The next three(3)slides provide an overview of the U. S. Army Corps of Engineers (USACE) Civil Works Process: II THE USACE CIVIL WORKS PROCESS -Informs Congress as it makes decisions for authorizing and funding water resources investments for the nation -Studies are authorized by Congress to address water resource problems related to coastal storm risk management,flood risk management, navigation, and/or ecosystem restoration -A feasibility study is completed to identify a project to address the water resource problem(s) - The recommended project is authorized by Congress - Congress appropriates funding for the design and construction of authorized projects - There are 17 steps to"Project Completion." We are on step 4,which is defining the"Project"via Feasibility Study. CUi cui 2 March 14, 2023 3 CITY COUNCIL'S BRIEFING ARMY CORPS OF ENGINEERS COASTAL STORM RISK MANAGEMENT FUNDING ITEM#73908 (Continued) ---- C W Ste _ ...ep -* C W Step 1: �� CW Step 6 Division P t1 Distract Operation, Problem Identification Engineer's Transmittal Executes Design Maintenance.Repair. u s M O Agreement Replacement.and Rehabilitation (OMRR&R) CW Step 2: CW Step 7 Washington CW Step 17 Distract Congressional Study Level Policy Review on oriel ucts Preconswction Resolution/Authority Final Report Engineering and Design mi-Feasibility activities kid-PEP CW Step 3 Execute CW Step 8.Chief of -Construction FCSA and Feasibility Engineer's Report Funds (Chiefs Report) C W Step 13.Dlstncl1111-Work by others drafts Protect Partnership Agreement PPA, USACE CIVIL CW Step 4 WE CW Step9: Conduct Feasibility ARE Administration Review WORKS • Study HERE -AssistantSecretaryof CW Step 147 Congress the Army for Civil appropriates PROCESS Works(ASAICW)] Construction Funds CW Step 5.Complete -Office of Management 17 Steps toe Final Report for and Budget(OMB) Civil Works Coordination 8 CW top-1:E�. .'e Submission PPA Project CW Step 10_Project ieeee��ier Authorization (WRDA Bill or other legislation) Constructed` CUI CUI 3 • �•. .Stud Process r, R.la.<arnv.pc ror DE,nnsmm h�e�noon CONCURRENT REVIEW p.ck.ip. 0 DEC2o]_ j 10 APR 2026 111111 • Identify study TSPMilestona Senior 4 Chefs Report objectives Vertical Team � Leader �� Chiefs Report L/ • Define problems& concurrence on Briefing Signed opportunities 9 tentatively Release for • NEPA scoping selected plan Agency State& 26 JUN 2026 • Inventory&initial Decision forecast of future 8 OCT 2024 Agency`�.J Milestone Review conditions • Formulate Agency endorsement of 30 JAN 2026 alternative plans recommended • Evaluate altematives and plan identify reasonable Alternatives 25 APR 2025 initial array of plans,,,2„'Milestone • Develop PMP and Vertical Team Review Plan concurrence on array of alternatives *1 g NOV 2022 [a9.Wt) C U I March 14, 2023 4 CITY COUNCIL'S BRIEFING ARMY CORPS OF ENGINEERS COASTAL STORM RISK MANAGEMENT FUNDING ITEM#73908 (Continued) Here is the Study Purpose and Scope: *, STUDY PURPOSE AND SCOPE , - The study kicked off on 21 July,2022 with the Feasibility Cost Sharing Agreement - The study is cost-shared between the City of Virginia _: Beach and the U.S.Army Corps of Engineers(50/50) • . •■ y' Alternatives will be formulated and evaluated to , meet the study objectives with the goal of managing ` ' • the impacts of coastal storms on the population and f , _ development within the City of Virginia Beach $4.401-- _ - The study will address the entire city,including the _ reevaluation of the two existing federal beach . '.:, • projects and the recommended plan may include Scopinp Workshop,August 10,2022 modifications to those authorized projects cui cui FUTURE WITHOUT PROJECT CONDITION 511• —Study area is expected to continue experiencing impacts from coastal storms in the future Sandbridge Hurricane Protection Project was initially constructed in 1998,50-year renourishment period will end in 2048 —Virginia Beach Hurricane Protection Project was initially constructed in 2001,50-year renourishment period will end in 2051 —We will continue to coordinate with the City of Virginia Beach on potential projects implemented by the city within the next 10 years: • Marsh Restoration in Back Bay • Elizabeth River Wetland and Floodplain Restoration cui cui 6 March 14, 2023 5 CITY COUNCIL'S BRIEFING ARMY CORPS OF ENGINEERS COASTAL STORM RISK MANAGEMENT FUNDING ITEM#73908 (Continued) A kick-off meeting was held with Navy leadership on February 15t": *.. U S l�•1 ADDRESSING COASTAL STORM RISK TO U.S. - NAVAL FACILITIES WITHIN THE STUDY AREA - 7600 agreement in place for Navy to provide funds for the Norfolk District to evaluate coastal storm risk for Installations in the study area • Installations will be evaluated on pace with the feasibility study progression to capture any efficiencies in the analyses of city and Navy lands - Kick-off meeting 11/7/2022,workshop with Navy held on 2/15/2023 - Detailed scope of work for evaluation of the installations is being refined with the Navy cut cut The Problems, Opportunities, Objectives and Constraints below frame the Feasibility Study: PROBLEMS, OPPORTUNITIES, OBJECTIVES, AND CONSTRAINTS PROBLEMS OPPORTUNITIES OBJECTIVES CONSTRAINTS •Critical infrastructure is •Improve the resilience of the •Reduce economic impacts •Do not create or exacerbate damaged by the effects of city to the impacts of coastal from coastal storms and coastal storm impacts and/G coasts;storms storms and flooding(Note. coastal flooding to flooding within and around •The effects of coastal storms the USACE principles of development within the City the study area,including limit or inhibit vehicle traffic resilience are Prepare, of Virginia Beach for the 50- military installations in the on critical transportation and Absorb,Recover,and Adapt) year period of analysis(2040 vicinity evacuation routes. •Utilize NNBFs and/or througn 2089). •Do not create or exacerbate •Structures(commercial and restoration of the natural •Reduce the coastal storm risk risk to human life health or residential),are damaged by coastal system of defenses to to human life,health,and safety coastal storms manage coastal storm risk safety to the population in the •Do not negatively impact •Coastal storms pose a risk to •Improve floodplain City of Virginia Beach over military installations, life,health,and safety of the management the 50-year period of analysis readiness,and/or operations population in the City of •Reduce the impact coastal (2040 through 2089). within the study area and Virginia Beach. storms have on the DoD vicinity facilities located in the study area •Improve recreation opportunities •Manage the risk to utilities including water,wastewater, electricity,phone,etc.that are at risk to the effects of coastal storms and are essential for human health and safety. CUI CUI March 14, 2023 6 CITY COUNCIL'S BRIEFING ARMY CORPS OF ENGINEERS COASTAL STORM RISK MANAGEMENT FUNDING ITEM#73908 (Continued) *;, STUDY CONSIDERATIONS Public and Private Actions by Other Sea Level Change Shellfish Future Development Grounds/Leases Agencies/Organizations Navigation and Existing/Future U.S.Navy Installations Environmental Evacuation Corridors and MilitaryOperations Port-related Operations Conditions p Existing and Future Environmental Justice Projects Flood Pathways Communities Protected Resources cut cup The next several slides provide an overview of coastal storm risk management measures considered for the Study: MEASURES SCREENING - The Project Delivery Team(PDT)considered the universe of coastal storm risk management measures to determine which would contribute to meeting study objectives and would be engineeringly feasible in the study area - When identifying locations for specific measures,the PDT utilized existing information including: • Structure damage data provided by the city from the Sea Level Wise study(Hazus) • FEMA Special Flood Hazard Areas • Project recommendations from the Sea Level Wise study cut ,0 March 14, 2023 7 CITY COUNCIL'S BRIEFING ARMY CORPS OF ENGINEERS COASTAL STORM RISK MANAGEMENT FUNDING ITEM#73908 (Continued) 11 STRUCTURAL MEASURES CONSIDERED kg . Measure Measure Type Notes es iForward? Not included in initial array but will be considered in areas Breakwaters Structural where beachfill is recommended,may be included when N alternatives are refined I Shoreline Not included in initial array but may be included as Structural I. Stabilization alternatives are refined Sea Walls _ Structural _ Y Floodwalls Structural Y _ i Deployable Due to the extent of proposed floodwalls,permanent walls Floodwalls Structural would be more appropriate than deployable N Levees Structural Y Small Scale Ring Not included in initial array but will be considered for Walls Structural critical infrastructure or small areas outside of larger structural measures if nonstructural would not be effective I Storm Surge Structural i Y Barriers Beachfill/Dunes Structural/NNBF( Y *-: STRUCTURAL MEASURES Measures—Option A Measures—Option B Chesapeake Bay Bridge Tunnel Little Creek Little creek Ly.athaven Lynnhaven Oceanfront �ceantront Elizabeth Rivet p t ENabeV,River p /-. •"•••'.• 8a1wm Riven I •••=""'� --Southern Rivers mar Sao i ieeek..k.see I A, L. i_ H4L l ,A. - Note:Preliminary alignments shown were taken from City of Virginia Beach Sea Level Wise Study CUB Ji March 14, 2023 8 CITY COUNCIL'S BRIEFING ARMY CORPS OF ENGINEERS COASTAL STORM RISK MANAGEMENT FUNDING ITEM#73908 (Continued) NONSTRUCTURAL MEASURES CONSIDERED *el` Measure Measure Notes Carried Type Forward? Buyout/Acquisition Nonstructural Not evaluated prior to AMM but will be evaluated prior to TSP Elevation Nonstructural _ _ Y Dry/Wet Nonstructural Y Floodproofing Structure Relocation Nonstructural Not expected to be as efficient as elevation or flood proofing Warning S_ stems Nonstructural Non-Federal Sponsor implemented N Emergency Planning Nonstructural Non-Federal Sponsor implemented N Non-Federal Sponsor implemented. Includes floodplain Land Use Planning Nonstructural development restrictions,building code and zoning updates,etc. *. NATURAL AND NATURE-BASED FEATURES CONSIDERED Measure pe ure Carried Notes — Forward? peachfill/Dunes NNBFural/ Reef Habitat NNBF Could be used for wave attenuation il( Restoration/Creation Marsh/Wetland (Restoration/Creation NNBF Could be used for wave attenuation Y Living Shorelines/ In addition to wetland/shoreline restoration , Ecological Revetment NNBF also includes reef or other revetment iT f structure in areas where there is wave action Submerged Aquatic -_— Vegetation NNBF Y Drainage Will be considered where structural I Improvements/Water NNBF measures are proposed §torage Features cui cui March 14, 2023 9 CITY COUNCIL'S BRIEFING ARMY CORPS OF ENGINEERS COASTAL STORM RISK MANAGEMENT FUNDING ITEM#73908 (Continued) NATURAL AND NATURE-BASED FEATURES CONSIDERED k. Jr - l�pl�eTre —Bwcn Neswwer. `NT'Yr yJH :Ot\ 1 - 9 \�ti 1 CUI CUI 15 The next few slides provide the National Economic Development(NED,)Plan benefits: - THE NATIONAL ECONOMIC DEVELOPMENT (NED) PLAN - In coastal storm risk management studies,the primary NED benefit is reduction of damage to existing structures - Other NED benefit categories include reduced land loss, reduced emergency costs, reduced maintenance of existing projects, and beach recreation(<50% of total NED benefit) - Net benefits are NED benefits less project cost(total life cycle costs, including environmental mitigation) - USACE policy requires the identification of the plan that reasonably maximizes net NED benefit and has a benefit to cost ratio(BCR)of 1.0 or greater Ul CUI March 14, 2023 10 CITY COUNCIL'S BRIEFING ARMY CORPS OF ENGINEERS COASTAL STORM RISK MANAGEMENT FUNDING ITEM#73908 (Continued) s* COMPREHENSIVE EVALUATION OF BENEFITSlL C1t - In addition to evaluating NED benefit, plans must also be evaluated to determine Regional Economic Development(RED), Other Social Effects(OSE), and Environmental Quality(EQ)benefits - Quantitative and qualitative evaluation methods may be used - Must identify the plan that maximizes total benefits considering all four accounts cui .7 PLAN FORMULATION STRATEGIES —Reasonably maximize National Economic Development(NED)benefit --Maximize benefits across all four accounts(comprehensive benefits) —Prioritize managing risk to EJ/Socially Vulnerable Communities and reducing risk to human life, health, and safety cui , March 14, 2023 11 CITY COUNCIL'S BRIEFING ARMY CORPS OF ENGINEERS COASTAL STORM RISK MANAGEMENT FUNDING ITEM#73908 (Continued) Here is the Initial Array OfAlternatives: II INITIAL ARRAY OF ALTERNATIVES 1 . Altemative escrlption/Measures Notes 1 No Action Elizabeth River Option A,Lynnhaven Option A,Oceanfront 2 Option B,Southern Rivers,Little Creek,Nonstructural to Address Maximize All Benefits Risk in Areas Outside of Structural Measures,NNBFs Elizabeth River Option B,Lynnhaven Option B,Oceanfront 3 Option A,Southern Rivers,Little Creek,Nonstructural to Address Maximize All Benefits Risk in Areas Outside of Structural Measures,NNBFs 4 Nonstructural in all risk areas,NNBFs Maximize All Benefits 5 Combination of Most Cost-Effective Structural Elements from Alts Most Cost-Effective Comprehensive 2 and 3 and Nonstructural Measures,NNBFs Plan 6 Combination of Structural and Nonstructural Elements with Reasonably Maximize NED highest net NED benefit_ Combination of Viable Structural and Nonstructural Elements in Prioritize EJ/Socially Vulnerable 7 Areas of Structure Damage AND Highly Vulnerable/EJ Communities Experiencing Structure Populations Damage Combination of Viable Structural and Nonstructural Elements in Prioritize EJ/Socially Vulnerable 8 Areas of Structure Damage,Life Risk,AND Highly Vulnerable/EJ Communities Experiencing Structure Populations Damage and Reducing Life Risk Throughout the Study Area cur -- Here is the Feasibility Milestone Schedule. II FEASIBILITY MILESTONE SCHEDULE Milestone Date Signing of Feasibility Cost Share Agreement 21-Jul-2022(A) Alternatives Milestone 9-Nov-2022(A) Tentatively Selected Plan Milestone 08-Oct-2024(S) Draft Report Submittal to HQ 08-Dec-2024(S) Public Release of Draft 08-Dec-2024(S) Agency Decision Milestone 25-Apr-2025(S) Submit Final Report Package to Vertical Team 10-Apr-2026(S) Signed Chiefs Report 26-Jun-2026(S) 20 March 14, 2023 12 CITY COUNCIL'S BRIEFING ARMY CORPS OF ENGINEERS COASTAL STORM RISK MANAGEMENT FUNDING ITEM#73908 (Continued) PATH TO TENTATIVELY SELECTED PLAN (TSP) Olt MILESTONE - Complete analyses and gather data needed to set up engineering and economic models - Model future without project condition - Refine alternatives based on future without project model results - Coordinate with the city of Virginia Beach to determine whether a Locally Preferred Plan needs to be added to final array of alternatives - Model project alternatives - Refine cost estimates for each alternative - Complete comprehensive evaluation of benefits for each alternative - Evaluate residual risk.project performance,and sea level change adaptation capacity - Compare benefits and costs of each alternative - Identify the National Economic Development(NED)plan and Maximum Benefit plan - Confirm with the City of Virginia Beach which alternative will be the Tentatively Selected Plan Cui ENVIRONMENTAL COORDINATION: NEPA 0. - Norfolk District plans to prepare an Environmental Impact Statement(EIS). - A public scoping notice was provided electronically to stakeholders on October 3,2022. announcing the scoping period.Stakeholder list included email addresses for civil leagues throughout the City of Virginia Beach and several local non-profit organizations. - Scoping activities included: (1) In-person meeting held at Landstown High School in Virginia Beach on October 13,2022. from 6:00 p.m.to 8:00 p.m. (2) Two Virtual Office Hour Sessions from 3:00 p.m.to 4:00 p.m.on October 18&20,2022 when members of the public could log into the Webex provided or call in by phone to ask questions of USACE and City of Virginia Beach staff - The first Interagency Meeting was held on October 13,2022,from 10:00 a.m.to 11:00 a.m. and additional interagency meetings will be held quarterly throughout the study March 14, 2023 13 CITY COUNCIL'S BRIEFING ARMY CORPS OF ENGINEERS COASTAL STORM RISK MANAGEMENT FUNDING ITEM#73908 (Continued) Here are the details on the Final Products and Study Outcome: �=N FINAL PRODUCTS AND STUDY OUTCOME . - The final Feasibility Report will recommend a plan for authorization and construction and includes results of analysis and modeling and an initial design (-10%)and cost estimate - The Chief's Report is what is called the"authorizing document"that allows for congress to authorize the recommended project and appropriate federal funds for implementation - An example of a completed CSRM feasibility study is the City of Norfolk CSRM Feasibility Study which recommended a project that is currently in the preconstruction engineering and design phase and has been allocated$399.3 million via the Bipartisan Infrastructure Law cu GUI :*, COMMENTS AND DISCUSSION USACE Points of Contact: • Michelle Hamor,Chief of Planning and Policy,michelle.l.hamorna usace.army.mil • Rachel Haug,Senior Planner,rachel.l.haug anusace.army.mil • Kristin Mazur, Coastal Storm Risk Management Program Manager, kristin.m.mazur(�Jusace.mil • Mark Haviland, Chief Public Affairs Office,mark.w.haviland(a usace.army.mil. City Points of Contact: • Toni Utterback,Stormwater Engineering Center Administrator,TPUtterback(a�vbgov.com • CJ Bodnar,Technical Services Program Manager,CBodnar@vbgov.com • Amanda Madson, Engineer III,AMadson(ct�vbgov.com col cui 24 Mayor Dyer expressed his appreciation to Col. Hallberg and Ms. Hamor for the presentation. March 14, 2023 14 CITY MANAGER'S BRIEFINGS POTENTIAL SMALL BUSINESS LOAN PROGRAM ITEM#73909 2:00 P.M. Mayor Dyer welcomed Taylor Adams, Deputy City Manager. Mr. Adams expressed his appreciation to City Council for their continued support: tt SOW 0 111_ lu >ha'ti F fir li li FiR 11� ' It f i/...... rF il• Potential Small Business Program Enhancements City Council Presentation March 14,2023 Taylor Adams. Deputy City Manager Here is the 2022 Small Business Capital Access Program in Partnership with Local Initiatives Support Corporation (LISC) - Update: 2022 Small Business Capital Access Program in Partnership with LISC- Update Aimed to support the entrepreneurial ecosystem of Virginia Beach and focused on helping small businesses affected by COVID 19,especially those in underserved communities, including minority entrepreneurs,women-and veteran-owned businesses • Total program:$400K • Loan Terms: ➢ Loan Amount:$10-$25K ➢ No interest Balloon payment at the end of the loan • Total Approved(12 businesses):$285K • Total in underwriting(2 businesses):$50K 2 March 14, 2023 15 CITY MANAGER'S BRIEFINGS POTENTIAL SMALL BUSINESS LOAN PROGRAM ITEM#73909 (Continued) The next few slides provide an overview of the New Proposed Access To Capital Program in Partnership with LISC: New Proposed Access To Capital Program in Partnership with LISC • Providing assistance to small and micro-business community outside of the pandemic • Anticipate funding over 5-6 years • $250K from Economic Development Operating Budget • Loan program administered by LISC consistent with national guidelines • Loan terms to be determined 3 Small Business Administration- Access to Capital • Micro-loans-Up to$50K • To help small businesses and certain not-for-profit childcare centers start up and expand • 7(a)Loans-Up to$5M • Working capital, refinance current business debt and purchase furniture,fixtures and supplies • 504 Loans-Up to$5M • Provides long term,fixed rate financing for major fixed assets that promote business growth and job creation • Locally administered by SBDC and Hampton Roads Chamber 4 March 14, 2023 16 CITY MANAGER'S BRIEFINGS POTENTIAL SMALL BUSINESS LOAN PROGRAM ITEM#73909 (Continued) Available Grants Listed in the HIVE February 2023 Newsletter • Small Business Readiness For Resiliency(R4r)Program • ACCION Opportunity Fund • Small Business Investment Grant Fund Small Business Grant Contest-Small Business Innovation Research and Small Business Technology Transfer Programs Growth Grant Programs • Virginia Minority Business Development Agency • National Association For The Self-Employed Growth Grants Business Relief Grant Program • The USDA Rural Business Development Grant Program • Passion Collective Atomic Grants Foundation • Kinetic Business by Windstream Black Business Support Fund Grant Nlibb 1 f - �csr�ws " es = 11,11 q 1 11 !1 11 I 11 111111tt t �t QUESTIONS 6 Mayor Dyer expressed his appreciation to Mr. Adams for the presentation. March 14, 2023 17 CITY MANAGER'S BRIEFINGS FY2022-23 INTERIM FINANCIAL UPDATE ITEM#73910 2:27 P.M. Mayor Dyer welcomed Letitia Shelton,Director—Finance. Ms. Shelton expressed her appreciation to City Council for their continued support: Aft t ' AWN -.1171 z4(41%., FY 2023 INTERIM FINANCIAL STATEMENTS General Fund Overview—through February 28,2023(Cash Basis and Unaudited) DEPARTMENT OF FINANCE MARCH 14t1i,2023 VIRGINIA --a.m.. BEACH Here are the FY 2023 General Fund Revenues and Expenditures through February 28, 2023: FY 2023 General Fund Revenues and Expenditures through February 28, 2023 ($Amounts in Millions) YTD Actual es Budget YT %of ludeat FY2022 FY2021 Revenues Local $ 1,137.1 $ 570A 50.3% $ 555.2 $ 5069 State(includes PPTRA) 1715 75.8 43.0% 73.6 65.3 Federal 259 16.3 65.1% 149 14.4 Total Revenues $ 1,333.6 $ 660.5 48.5% $ 443.7 $ 556.6 Expenditures City Operations $ 622.8 $ 5089 61.6% $ 4779 $ 472.4 City Capital Projects-Cash Funding 54.7 $4.1 993% 96.6 51.7 Transfer to Schools 484.1 321.0 66.3% 309 4 303.2 Transfer to School Capital Projects - - - 159 13A Total Expenditures 3 1,391.6 $ 9139 6S.7% $ 6999 $ 840.7 Appropriated from Fund/elan $ (581) 7 March 14, 2023 18 CITY MANAGER'S BRIEFINGS FY2022-23 INTERIM FINANCIAL UPDATE ITEM#73910 (Continued) Here are the FY 2023 General Fund Highlights-Local Revenues through February 28, 2023: FY 2023 General Fund Highlights- Local Revenu through February 28, 2023 ($ Amounts in Millions) YTD Actual YTD as%of Local Revenue YTD Budget Actual Budget FY 2022 FY 2021 Real Estate Tax $ 621.7 $ 323.2 52.0% $ 309.2 $ 304.7 Personal Property Tax 139.2 27.3 19.6% 28.3 20.8 General Sales Tax 93.9 54.9 58.4% 53.2 46.7 Business Licenses 54.9 23.1 42.1% 22.5 17.3 Utility/Telecom Tax 43.1 25.6 59.4% 27.4 26.2 Restaurant Meal Taxes 57.0 38.7 67.9% 36.5 22.9 Hotel Taxes 10.7 8.4 78.8% 7.8 5.2 Other Local Taxes 34.5 16.2 47.0% 19.5 20.4 Charges for Services 44.5 27.7 62.2% 26.7 21.3 Other Revenues 22.5 15.4 68.4% 14.2 9.2 Total $ 1,122.0 $ 560.5 50.0% $ 545.3 $ 494.7 Here are the FY 2023 General Fund Highlights-Expenditures through February 28, 2023: FY 2023 General Fund Highlights- Expenditures through February 28, 2023 ($ Amounts in Millions) YTD Actual as%of Expenditure Types: YTD Budget YTD Actual Budget FY 2022 FY 2021 Personnel: General Government $ 299.0 $ 179.6 60.1% $ 166.4 $ 161.5 Public Safety-Fire 64.2 43.6 67.9% 39.6 32.0 Public Safety-Police 101.2 65.4 64.6% 61.2 52.9 Public Safety-EMS 12.9 8.1 62.8% 7.0 5.1 Public Safety-ECCS 10.0 5.9 59.0% 5.0 5.4 Other Operating Cost 237.3 144.1 60.7% 135.9 152.8 Debt Service 59.3 36.2 61.0% 35.7 38.6 Trsf to Schools-Operating and CIP 484.0 321.0 66.3% 324.4 316.6 Other Transfers 123.7 110.0 88.9% 124.6 75.8 Total $ 1,391.6 $ 913.9 65.7% $ 899.8 $ 840.7 March 14, 2023 19 CITY MANAGER'S BRIEFINGS FY2022-23 INTERIM FINANCIAL UPDATE ITEM#73910 (Continued) Here is the American Rescue Plan Act(ARPA) Update through February 28, 2023: American Rescue Plan Act Update through February 28, 2023 ($ Amounts in Millions) Total Total Amount Amount Amount Spent as% Council Category Allocated Spent of Budget Stormwater Projects $ 44.8 $ 6.2 13.8% Economic Support and Assistance 25.8 15.9 61.6% City Facilities and Asset Backlog Repair 45.4 3.6 7.9% Broadband 8.3 5.0 60.2% Behavioral and Mental Health 0.2 0.0 0.0% Affordable Housing 6.8 1.6 23.5% Premium Pay 5.1 5.1 100.0% Total $ 136.4 $ 37.4 27.4% s Here are the ARPA Funded Projects/Grants through February 28, 2023: American Rescue Plan Act Projects through February 28, 2023 ($ Amounts in Millions) Total Total Total Total Spent as% ARPA Funded Project/Grant Allocated Obligated Spent Remaining of Budget Enhanced Neighborhood Rehabilitation $ 23.6 $ 7.1 $ 5.3 $ 11.2 22.5% Lake Management 21.3 1.4 0.9 19.0 4.2% Central Utility Plant Enhancements 4.6 0.1 0.1 4.4 2.2% Courts Building Direct Digital Control 3.0 0.1 0.1 2.8 3.3% Rec Centers HVAC Replacement/Repair 4.4 3.9 0.1 0.4 2.3% Parks and Rec Construction Yard Relocation 13.3 0.2 0.4 12.7 3.0% Parks Capital Infrastructure Replacement 15.2 5.7 2.2 7.3 14.5% Little Island Parking Lot Improvement 2.0 0.0 0.0 2.0 0.0% Telehealth&Case Management System 2.2 0.5 0.8 0.9 36.4% Library Meeting Rooms Tech Modernization 0.7 0.5 0.0 0.2 0.0% SNA Regional Broadband Ring 8.3 0.0 5.0 3.3 60.2% Total $ 98.6 $ 19.5 $ 14.9 $ 64.2 15.1% 6 „ March 14, 2023 20 CITY MANAGER'S BRIEFINGS FY2022-23 INTERIM FINANCIAL UPDATE ITEM#73910 (Continued) Here are the ARPA Non-Profit Contributions through February 28, 2023: American Rescue Plan Act Non-Profits through February 28, 2023 ($ Amounts in Millions) Spent as Total Total Total %of ARPA Non-profit Contributions Allocated Spent Remaining Budget United Way of South Hampton Roads $ 20.7 $ 13.9 $ 6.8 67.1% Foodbank of Southeastern VA 5.0 2.0 3.0 40.0% Seton Youth Shelters 1.0 0.9 0.1 90.0% Samaritan House Inc. 0.8 0.5 0.3 62.5% Judeo Christian Outreach Center 0.5 0.0 0.5 0.0% Subtotal $ 28.0 $ 17.3 $ 10.7 61.8% Here are the ARPA-Other Payments through February 28, 2023: American Rescue Plan Act- Other Payments _ through February 28, 2023 ($ Amounts in Millions) Spent as Total Total Total %of ARPA-Other Designations Allocated Spent Remaining Budget Pemium Payment Salaries $ 5.1 $ 5.1 $ 0.0 100.0% Housing-Emergency Vouchers 3.7 0.0 3.7 0.0% VBCDC 0.8 0.1 0.7 12.5% VB Psychiatric Center-Patient Support 0.1 0.0 0.1 0.0% Health Care Services of Hampton Roads 0.1 0.0 0.1 0.0% Subtotal $ 9.8 $ 5.2 $ 4.6 53.1% March 14, 2023 21 CITY MANAGER'S BRIEFINGS FY2022-23 INTERIM FINANCIAL UPDATE ITEM#73910 (Continued) Questions? Mayor Dyer expressed his appreciation to Ms. Shelton for the presentation. *Council Member Henley left the meeting at the conclusion of the presentation March 14, 2023 22 CITY MANAGER'S BRIEFINGS SWaM UPDATE ITEM#73911 2:38 P.M. Mayor Dyer welcomed Lavera Tolentino, Purchasing Manager — Finance. Ms. Lavera expressed her appreciation to City Council for their continued support: - - 1, "Uri '° _� . .1 TI _ � x, ; — FY 2022 Annual Report for Awards and Expenditures to Minority, Women and Service-Disabled/Veteran-Owned Businesses DEPARTMENT OF FINANCE MARCH 141'',2023 VIRGINIA �� BEACH The next several slides provide a comparison between FY 21 and 22 of M/WBE Awards and Spend Totals: Overall M/WBE Awards FY22 FY21 TOTAL AWARDS TOTAL AWARDS $495,223,539 $310,568,108 Minority-Owned $54,763,714 $30,766,492 Woman-Owned $62,883,278 $36,932,830 Total M/WBE $117,646,992 $67,699,323 Majority-Owned $377,576,547 $242,868,785 FY22 PERCENTAGE OF AWARD FY21 PERCENTAGE OF AWARD DOLLARS BY BUSINESS TYPE DOLLARS BY BUSINESS TYPE 11.0% 8.9%i 12.1% 'I`Te..41 0752% OWE •WBE ■MAJORITY-OWNED OMBE•WBE•MAJORITY-OWNEG • til 2 March 14, 2023 23 CITY MANAGER'S BRIEFINGS SWaM UPDATE ITEM#73911 (Continued) Overall M/WBE Spend FY22 FY21 TOTAL SPEND TOTAL SPEND $362,673,679 $227,522,947 Minority-Owned $45,171,774 $22,940,027 Woman-Owned $49,432,928 $29,251,672 Total MIWBE $94,604,702 $52,191,700 Majority-Owned $268,068,977 $175,331,247 FY22 PERCENTAGE OF SPEND FY21 PERCENTAGE OF SPEND DOLLARS BY BUSINESS TYPE DOLLARS BY BUSINESS TYPE 012.6X Ilk Y • I2.6% i 76.OS ®. ❑MBE DWBE •MAJORITY-OWNED OMBE ■WBE ■MAJORITY-OWNED 3 FY22 Prime Contractor M/WBE Awards & Spend TOTAL AWARDS TOTAL SPEND $409,405,459 $318,062,275 Minority-Owned $46,513,966 $43,486,238 _ Woman-Owned $54,913,816 $45,504,982 Total MNVBE $101,427,782 $88,991,220 Majority-Owned $307,977,677 $229,071,055 FY22 PERCENTAGE OF AWARD DOLLARS BY FY22 PERCENTAGE OF SPEND DOLLARS BY BUSINESS TYPE BUSINESS TYPE 11 E7: 13''�I 1111E 1 O MBE ■WBE ■MAJORITY-OWNED OWE OWBE ■MAJORITY-OWNED 4 March 14, 2023 24 CITY MANAGER'S BRIEFINGS SWaM UPDATE ITEM#73911 (Continued) FY21 Prime Contractor M/WBE Awards & Spend TOTAL AWARDS TOTAL SPEND $245,834,554 $188,488,850 Minority-Owned $20,118,982 $15,663,851 _ Woman-Owned $24,544,398 $19,227,584 Total MNVBE $44,663,380 $34,891,436 Majority-Owned $201,171,173 $153,597,414 FY21 PERCENTAGE OF AWARD DOLLARS BY FY21 PERCENTAGE OF SPEND DOLLARS BY BUSINESS TYPE BUSINESS TYPE 82°.0 83°u Ire 10.0�o --10.2% i776'h�. ',815°/ ■MBE ■WBE ■MAJORITY-OWNED OMBE ■WBE ■MAJORITY-OWNED FY22 Subcontracting M/WBE Awards & Spend TOTAL AWARDS TOTAL SPEND $85,818,079 $44,611,404 Minority-Owned $8,249,748 $1,685,535 Woman-Owned $7,969,461 $3,927,946 Total MIWBE $16,219,209 $5,613,481 Majority-Owned $69,598,870 $38,997,923 FY22 PERCENTAGE OF AWARD FY22 PERCENTAGE OF SPEND DOLLARS BY BUSINESS TYPE DOLLARS BY BUSINESS TYPE 3.9% !! 0 .® 0B3% 0 l91.1%l- ❑MBE®WB MAJORITY-OWNED ■MBE MWBE•MAJORITY-0WN 6 March 14, 2023 25 CITY MANAGER'S BRIEFINGS SWaM UPDATE ITEM#73911 (Continued) FY21 Subcontracting M/WBE Awards & Spend TOTAL AWARDS TOTAL SPEND $64,733,554 $39,034,097 Minority-Owned $10,647,509 $7,276,176 _ Woman-Owned $12,388,432 C $10,024,087 Total MIWBE $23,035,942 $17,300,263 Majority-Owned $41,697,612 $21,733,833 FY21 PERCENTAGE OF AWARD FY21 PERCENTAGE OF SPEND DOLLARS BY BUSINESS TYPE DOLLARS BY BUSINESS TYPE ini16f. Ne`c 11 1,1° /Dt Y-OWNED .MBE■WBE■MAJORITY-OWN MAJORIT The next several slides provide a comparison between FY 21 and 22 of M/WBE Awards and Spend Totals, by Contract Type: M/WBE Awards and Spend Amounts, by Contract Type fY22 Award&Spend 1 FY21 Award&Spend Variance /\WARDS SPEND AWARDS END AWARD vs SPEND TOTAL DOLLARS =$117,646,992 $94,604,702 $67,699,323 $52,191,700 +26.9% +28.9% Goods&Services $45,796,517 S43,065,86: $29,440,364 $24,212,507 +27.0% +28.0% Professional $10,241,616 $11,142,920 $4,745,371 $4,031,126 +36.7% +46.8% Services Architecture& S10,737,367 $4,458,262 $6,477,000 $3,977,748 +24.7% +5.7% Engineering Construction $50,871,491 $35,937,• S27,036,586 $19,970,318 +30.6% +28.5% 8 jam - March 14, 2023 26 CITY MANAGER'S BRIEFINGS SWaM UPDATE ITEM#73911 (Continued) MBE Awards and Spend Amounts, by Contract Type FY22 Award A Spen6 FY21 Award&Spend Variance AWARDS SPEND AWARDS SPEND AWARD vs SPEND TOTAL DOLLARS $54,763,714 $45,171,77 $30,766,492 $22,940,027 +28.0% +32.6% Goods&Services $30,463,980 $26,039,938 $12,368,250 $10,293,109 +42.2% +43.3% Professional $6,809,405 $7,760,113 $4,710,825 $4,018,880 +18.2% +31.7% Services Architecture& $200,105 $666,153 61,116,189 $372,360 -69.6% +28.3% Engineering i Construction $17 290,224 $10,705,569 $12,571,226 68,255,676 +15.8% +12.9% • 9 WBE Awards and Spend Amounts, by Contract Type FY22Award&Spend 11 FY21Award&Spend Variance AWARDS PENQ AWARDS SPEND AWARD vs SPEND TOTAL DOLLARS $62,883,278 649,432,928 $36,932,830 629,251,672 +26.0% +25.6% Goods&Services $15,332,537 $17,025,922_ 617,072,114 $13,919,397 -5.3% +10.0% Professional $3,432,211 $3,382,806 634,545 612,245 +98.0% +99.2% Services Architecture& $10,537,262 $3,792,109 65,360,811 63,605,387 +32.5% +2.5% Engineering pi Construction $33,581,267 $25,232,089 $14,465,359 $11,714,641 +39.7% +36.5% �x< iiiiii 10 March 14, 2023 27 CITY MANAGER'S BRIEFINGS SWaM UPDATE ITEM#73911 (Continued) The next three (3) slides provide a comparison between FY 20, 21 and 22 of Awards Amounts, by Race/Ethnicity and Gender: FY22 Award Amounts, by Race/Ethnicity and Gender AWARDS TO M/WBE's BY RACE/ETHNICITY&GENDER M/WBEs received over$117 M in City contracting awards in FY22 111 \..."4,1.—�k M/WBE DOLLARS BY RACE/ETHNICITY AND GENDER „% Black American: $27,712,425 23.6% 1111 i,,..."A"'°."-"" Hispanic American:$9,145,989 7.8% Subcontinent Asian American:$7,677.498 6.5% "•"•a^r°"" lir Asian/Pacific Islander: $10,227.800 8.7% Wpm.n Other Minority- —°k 5ubcon""°^IA��"Am.rlcan Non-Hispanic White Woman:$62,883,278 53.4% 67* TOTAL TO M/WBEs: $117,646,992 Arr✓PKllrc 41.nO.r OBlack American OHispan Amen an ■Subcontinent Asian American■Asian/Pacific Islander ONon-Hispanic White Woman 11 FY21 Award Amounts, by Race/Ethnicity and Gender AWARDS TO M/WBE's BY RACE/ETHNICITY&GENDER M/WBEs received over$67M in City contracting I..% awards in FY21 e4cAmrlun MtWBE DOLLARS BY RACE ETHNICITY AND GENDER O.1 Ilip.m..Amrrun BladcAmemenn $12,169,734 18.0% Hispanic American:$6545370 9.6% Native American:- —% Nwn«�a w ne Asian American: $12,051.386 17.8% wpm.n Other Minority:- —% 178\ Non-Hispanic White Woman:$36,932,830 54.6% Ar.n Ameriun TOTAL TO M/WBEs: $67,699,323 oBlad,American OHispanic Amon.. ■Native Amencan ■Asian American O Non-Hispanic White Woman 12 March 14, 2023 28 CITY MANAGER'S BRIEFINGS SWaM UPDATE ITEM#73911 (Continued) FY20 Award Amounts, by Race/Ethnicity and Gender AWARDS TO M/WBE's BY RACE/ETHNICITY&GENDER M/WBEs received over$40M in City contracting 12, e�.cY Am.nun awards in FY20 Hi•O•nc Amriran M/WBE DOLLARS BY RACE'ETHNICITY "••^"^•^«^ AND GENDER Black American: $3,314,425 8.2% Hispanic American:$1,354,750 3.3% Native American:- —% Asian American: $6,983,018 17.3% 63,1L 61% Other Minority $3,286,298 8.1% Non.Hi•p•mc Whl,o wain•^ O1"•'M"Of"�' Non-Hispanic White Woman: $25,563,418 63.1% TOTAL TO M/WBEs: $40,501,909 °Black American OHispamc American ■Asian American ■Other Minority °Non-Hispanic White Woman 13 • The next three (3) slides provide a comparison between FY 20, 21 and 22 of Spend Amounts, by Race/Ethnicity and Gender: FY22 Spend Amounts, by Race/Ethnicity and Gender AWARDS TO M/WBE's BY RACE/ETHNICITY&GENDER M/WBEs received over$94M in City contracting 16616 awards in FY22 n. HI•cM Am•Hun M/WBE DOLLARS BY RACE ETHNICITY AND GENDER Hup.nlc AmMun Black American: $1 , 3 ,571 18.6% Hispanic American: $9,737,938 10.3% 52„ SubcontinentAsianAmerican: $5,783,773 6.1% Nan-Nbp•Nc W1,H. Asian/Pacific Islander: $12,010,490 12.7% Wom•n sae�onun,A.,.n - - - - -- =% "m• •^ Other Minority:- Non-Hispanic White Woman: $49,432,928 52.3% ,2 It A.,•�n�6,< TOTAL TO M/WBEs: $94,604,702 OBlack American °Hispanic American ■S,b,ontmernl Asian American■Asian/Pacific Islander °Non-Hispanic White Woman 14 March 14, 2023 29 CITY MANAGER'S BRIEFINGS SWaM UPDATE ITEM#73911 (Continued) FY21 Spend Amounts, by Race/Ethnicity and Gender AWARDS TO M/WBE s BY RACE/ETHNICITY&GENDER M/WBEs received over$52M in City contracting awards in FY21 illii 23 9. F31ecM Amencan M;WBE DOLLARS BY RACE/ETHNICITY AND GENDER �x "iaoan: "''''° BladcAmencan: $12,412.261 23.7% Hispanic American:$1395,755 2.7% —% Native American:- " Asian American: $9.132,010 17.5% —% Other Minority:- I) (0 "'x Non-Hispanic White Woman:$29,251,672 56.1% Asian Amariun TOTAL TO M/WBEs: $52,191,700 OBlack American •Hispanic AmencA ■Native Amencan ■Asian American O Non Hispanic White Woman 15 FY20 Spend Amounts, by Race/Ethnicity and Gender AWARDS TO M/WBE's BY RACE/ETHNICITY&GENDER M/WBEs received over$51M in City contracting ,z ox awards in FY20 �'(11 M/WBE DOLLARS BY RACE/ETHNICITY 3 It AND GENDER Asian American }U.Sx Black American: $6,184,316 12.0% Hispanic American:$1,595,592 3.1% —% ,,,x Native American:- Non111 """"' Asian American: $10,589,392 20.5% w°m.n Other Minority: $6,132,039 11.9% Non Hispanic White Woman:$27,077,537 52.5% ax (Mho r Minority TOTAL TO M/WBEs: $51,578,876 OBlack American OHispanic Amencan ■Asian American ■Other Minority O Non-Hispanic White Woman vziikiei 16 March 14, 2023 30 CITY MANAGER'S BRIEFINGS SWaM UPDATE ITEM#73911 (Continued) Award and Spend Amounts, by Year *3-Year M/WBE Award and Spend M/WBE AWARD DOLLARS BY YEAR FY20 $40,501,909 16.5% FY21 $67,699,323 21.8% 226% m.t'x FY22 $117,646,992 23.7% 21.rx 20 00% is.00x __ M/WBE SPEND DOLLARS BY YEAR is TN FY20 $51,578,876 13.9% FY21 $52,191,700 22.9% FY22 $94,604,702 26.1% FY20 FY21 FY22 —•—Aharils 17 The next three (3) slides provide a comparison between FY 20, 21 and 22 Service-Disabled/ Veteran- Owned Business Awards and Spend Amounts: FY22 Service-Disabled/Veteran-Owned Business Award and Spend AWARDS SPEND Goods&Services $1,714,284 0.3% $2,509,823 0.7% Professional Services $0.00 0.0% $9,001 0.0% Architecture&Engineering $491,253 0.09% $173,287 0.04% Construction $921,398 0,1% $331,615 0.09% TOTAL $3,126,935 0.6% $3,023,727 72 SDV owned businesses may be included with the overall award and spend amounts with minority and woman owned businesses SDV classification is sell reported 18 March 14, 2023 31 CITY MANAGER'S BRIEFINGS SWaM UPDATE ITEM#73911 (Continued) FY21 Service-Disabled/Veteran-Owned Business Award and Spend AWARDS SPEND Goods&Services $1,867,521 0.6% $1,064,841 0.5% Professional Services $702 0.0% $0.00 0.0% Architecture&Engineerinq $68,788 0.4% $54,494 0.3% xamil Construction $1,125 0.2% $1125 0.2% TOTAL $1,938,136 0.6% $1,120,460 0.4% SDV owned businesses may be included with the overall award and spend amounts with minority and woman owned businesses SDV classification is self reported. 19 FY20 Service-Disabled/Veteran-Owned Business Award and Spend AWARDS SPEND Goods&Services $341,146 0.4% $661.191 0.9% Professional Services $542,424 2.1% $631,070 1.1% Architecture&Engineering $2,000 0.0% $2,000 0.0% Construction $490,197 0.5% $17,075 0.0% TOTAL $1,375,767 0.6% $1,311,336 0.4% SDV owned businesses may be included with the overall award and spend amounts with minority and woman owned businesses SDV classification is self reported 20 March 14, 2023 32 CITY MANAGER'S BRIEFINGS SWaM UPDATE ITEM#73911 (Continued) Here is the Summation: Summation • Post disparity study the aspirational goal for minority owned businesses is 12% of total spend in city contracting dollars.* Minority-owned Business Spend FY20 FY21 FY22 6.6% 10.1% 12.4% • Post disparity study the aspirational goal for women owned businesses is 13.3%.** Women-owned Business Spend FY20 FY21 FY22 7.3% 12.8% 13.6% 'Pre disparity study the aspirational goal for minority owned businesses was 10%of total city contracting dollars "Pre disparity study there was no aspirational goal for owned by women 21 Questions? Mayor Dyer expressed his appreciation to Ms. Tolentino for the presentation. March 14, 2023 33 CITY MANAGER'S BRIEFINGS STAFF RECRUITMENT UPDATE ITEM#73912 3:10 P.M. Mayor Dyer welcomed Monica Kopin,Acting Co-Director—Human Resources. Ms. Kopin expressed her appreciation to City Council for their continued support: City Staffing Update - - Monica Kopin,Acting Director of Human Resources March 14,2023 `,Q IB Here is the Staffing Timeline: Staffing Timeline • Municipalities historically took a passive approach to hiring • 2018-HR noticed a more progressive approach was needed • 2020-Pandemic/Hiring Freeze • 2021-"Great Resignation" • 2022- Focus on Pandemic Recovery • 2023- Expansion of marketing City as employer of choice Human Resources—March 14.2023—Staffing Update 2 March 14, 2023 34 CITY MANAGER'S BRIEFINGS STAFF RECRUITMENT UPDATE ITEM#73912 (Continued) Here is the Vacancy Data: Vacancy Data • March 2020 -712 vacancies • March 2023 -704 vacancies • Peak vacancy - January 2022 at 878 vacancies • Vacancy numbers are at pre-pandemic levels even with increased FTE count • Recovery continues and competition is fierce Human Resources-March 14,2023-Staffing Update 3 NAarial Additional Signs of Recovery • 2019#of applications received: 54,089 • 2020#of applications received: 25,368 • 2021 #of applications received: 36,546 • 2022#of applications received: 42,005 • 2019 vacancies filled: 862 • 2020 vacancies filled: 829 • 2021 vacancies filled: 1330 • 2022 vacancies filled: 1708 Human Resources-March 14,2023-Staffing Update 4 March 14, 2023 35 CITY MANAGER'S BRIEFINGS STAFF RECRUITMENT UPDATE ITEM#73912 (Continued) Here is the Fulltime Hire Breakdown: Fulltime Hire Breakdown Chart Title 638 37% 1070 63% ■Internal ■External Human Resources-March 14,2023-Staffing Update 5 Here are Initiatives Impacting Recovery: Initiatives Impacting Recovery • January 2022- Revised hiring practices to enable quick action • Creation of bonus programs: CDL Hiring bonus in select HSD positions ECCS hiring bonus and quarterly incentive Increased usage of hiring bonus across departments Police hiring bonus; hiring of certified officers • Implementation of market survey and step plan (public safety) • Enhanced marketing efforts • Creation of Talent Acquisition Team Human Resources-March 14,2023-Staffing Upp'lan• March 14, 2023 36 CITY MANAGER'S BRIEFINGS STAFF RECRUITMENT UPDATE ITEM#73912 (Continued) City Career Fair had 500 attendees, resulting in sixty-seven (67)new hires: Additional Recruitment Initiatives • City Career Fair in October 2022 • Source Candidates (Linkedln Recruiter, Indeed Search) • Veteran Recruitment • University/Higher Education Partnerships • Internship Program • Career Fairs • Brazen Platform • Enhanced supervisor training Human Resources-March 14 2023-Staffing Update 7 Workforce Indicators of Growth 2022 434 employees were non-competitively progressed in career path 498 employees were promoted (competitive process) total job advancements • Average employee salary moved from $59,208 to $63,089 • Turnover reduced from 10.5% (2021)to 9.2% in 2022 Human Resources-March 14,2023-Staffing Update 8 March 14, 2023 37 CITY MANAGER'S BRIEFINGS STAFF RECRUITMENT UPDATE ITEM#73912 (Continued) Here are the City's Workforce Demographics: Workforce Demographics • Average tenure with City is 10.21 years • 42% of our workforce has less than 5 years of service • 11.1% of our employees are veterans • Average age of City employee is 43 • Racial demographic • 60%White • 28.5%Black or African American • 3.6%Asian • 3.2%Hispanic or Latino of any race • 2.6%Two or more races • .3 American Indian or Alaskan Navtive • .2 Native Hawiaan or other Pacific Islander FtUman Resources-March 14 2023-Staffing Update - - 9 Future Considerations • Flexibility in policy and procedures to be proactive and respond to market • Market salary surveys conducted at regular intervals to ensure competitiveness • Funding of proactive recruitment activities • Enhanced training and onboarding initiatives • Inflation • Rise in healthcare cost; schools reduction in employee premiums • State pay increases; average employer increase • Possibility of collective bargaining • Continued workforce shortages Human Resources—March 14.2023—Staffing Update 10 March 14, 2023 38 CITY MANAGER'S BRIEFINGS STAFF RECRUITMENT UPDATE ITEM#73912 (Continued) Questions? Human Resources-March 14,2023-Staffing Update 11 Mayor Dyer expressed his appreciation to Ms. Kopin for the presentation. March 14, 2023 39 CITY MANAGER'S BRIEFINGS SPRING AND SUMMER MARKETING CAMPAIGN ITEM#73913 3:42 P.M. Mayor Dyer welcomed Nancy Helman,Director—Convention and Visitors Bureau. Ms.Helman expressed her appreciation to City Council for their continued support and distributed copies of the presentation, attached hereto and made a part of the record. Mayor Dyer expressed his appreciation to Ms. Helman for the presentation. March 14, 2023 .;ji - - . ' c.) apm , E E ; i - , i C CU CD . I= •NM i E 1? _ CI CCU (1113 NW :I' ,t Lim • 4 = E ‘,„ -{, ..; , si... C CU 0 , 0:1 (113 0 •. ' (1) • II inill r C W LEM l'I I • 0 Oc'i , . cu . 0 +la 4U ■Nem 0 , E ,_ ,. 0 4., a 1 , I . 0 CN1 2 U 4 I •MIN V > 111= Ccu = e .CU , V E Oti E c E .... o>. . CU V . , CU ■ommi z ‘il■■+ CO C 1 WD) g o > RI 0 cp. 2 La . ' ip,,_ ._ . el' ._`;'"-:-.-,...„.,,litribi:,-1:.... 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COUNTRY MUSIC FESTIVAL • BEYOND VAN GOGH 67 JULY 6 — SEPTEMBER 2 , 2023 ter\ ,;A m • US LIFESAVING CHAMPIONSHIP o 20, v1111-23 H AUGUST 10- 12 2023 << ~' ~\i '_ i, v �GGA P V1r91 Reach, • VIRGINIA BEACH 10 MILER RUN VARDvA ir LABOR DAY WEEKEND 2023 d ° August 9.72,2023 ACH JUNE 2-4,2023 3 CAMPAIGN EVOLUTION ptp.,) 4 *OP it w Low��, ,N 10 .. �,.-.1 i:,.. 0 AI ‘ , 7 r ... �,Y �i - --- 1 VIRGINIA BEACH IS OPEN si OPEN TABLES t VIRGIMP OPEN ARMS je€,ACH 74 BEA y OUR BEACHES ARE OPEN 1I .�, . . OPEN INVITATION 101.4 AN OPEN 411111111. INVITATION TO 0)00Cier VIRGIMA RSVP ©BEACH t.ri TN ttl. 4 WHERE WE ARE GOING While the past few years have warranted a softer tone to our messaging, and allowed us to shine a light on the people who make our destination exceptional, it is time to show our guests why they should be coming to Virginia Beach now. From the unprecedented lineup of new events to the offerings that have always set our city apart - and, of course, the inarguable allure of our uninterrupted coastline - there has never been a better time for our guests and their families to experience Virginia Beach. Spring and summer is where we all really shine and, this year, we're letting the destination, and all it has to offer, speak for itself. This year, the appeal of Virginia Beach is undeniable. And we're excited to extend the invitation... 5 ... . VI iniR EACH v.v,....... E THE LIFE lot.......;..._- '.., _.. ,, .., . • - ,- ...grfet. r- . '. • . ,,,,:, .•.„.-;-•.. .. ,,, , • I 4. 1 ( A Ai 'V .,.- , • 40111011610bormos.... . 41. - . -41ti' .. . -...„ . AN INVITATION TO /t4A°46 iii. se, A4004 .. ...., , - • y s. 0 ,.. . 6 n ¢x; vW >- Co 15 ! > z 0 V°I. --,_ O 1147 0 010. i-' -.- H j -1� Z ZZtf s 44,,,,,ppo.L- O lk t Z Z Q ¢x; Ea! • <' vW # ;-4,71 :-. 2 4,•' 4 .0 W _ '3 ,J iiii7 4 Z i V/ 0 7 % , '..." 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I. 344 Z Up CO 1 ,..„4.4..., — 0 — i i iintE di) > is z it. _. .. .. . , Z Mallitit III 'Ft J. t < , . 14 . U. it z a i , _ ' 1 ; , . ' 111 mi-1111 ir.,111, -41. .. .-- _ PIf 1 VIRGinal tBEACH LIVE THE LIFE 9 FY23 LEISURE CAMPAIGN OVERVIEW Traditional 8.5% ( 37.2% N. Digital(including ARTS Et ENTERTAINMENT email) 40.5% Social Media 0 $3.9M 30.2% 33.5 /0 MEDIA BEACHES + OUTDOOR SPEND (24.31/BIND° FOOD £t DRINK 111.111.11 TV (Digital& HISTORY Linear) 20.9% 10 FY23 PAID MEDIA TIMING AUDIENCE 8 JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY DUNE CAMPAIGN LEISURE Late Summer LEISURE Fall / Winter LEISURE Spring / Summer all11111.11MMIIM- RALEIGH, NC MARKETS GREENSBORO NC RICHMOND, VA CHARLOTTESVILLE, VA Of WASHINGTON, DC NEW YORK CITY, NY T BALTIMORE, MD PITTSBURGH, PA t; 9 PHILADELPHIA, PA HARRISBURG,PA V CHARLOTTE, NC tt HARTFORD, CT COLUMBUS, OH ;IP CLEVELAND, OH CINCINNNATI, OH CHARLESTON, WV VIRGIflIR BOSTON, MA BEACH `.,, I LIVE THE LIFE 12 CAMPAIGN TARGETING PERSONAS SAMANTH ALEXANDRA Women ages 2 -40 with families Women ages 35-55 with families A HHI Un r $150k HHI over $150k . + t. a or V Np I I"16 ' ',:*47:"'..,', 4.,' *,' ' ' 41111t Nitil;;4011r ' \ \ , Samantha is the COO of her family. Alexandra prefers luxury, modern She spends the time after she puts accommodations, fabulous dining her kids to bed searching for family options, & ultra-clean beaches. vacation locations that balance her Unafraid to "throw a little money at it" desire for relaxation w/ the desire for to make the trip next level. fun, memory-making moments for her She want tours, premier access, entire family. & high-end shopping. 13 ileirl _ M I S , _ d ti ---------------- , ,„ marketingdestinations .... . 0,5„, __ ,.., ., s. ., .. ,,,,,.,,,,„ .., ,,,,,„, , .. . , k a • 14 2023 AT A GLANCE MARCH 2023 Spring/Summer Campaign Launch Miles Partnership Destination Immersion APRIL - JUNE Campaign & Events Production JULY - AUGUST 2024 Campaign & Branding Discussion SEPTEMBER - NOVEMBER 2023 Fall/Winter Campaign Launch 2024 Campaign Introduction 15 40 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#73914 4:06 P.M. Vice Mayor Wilson distributed copies of the proposed Resolution, "Resolution of the City Council of the City of Virginia Beach Supporting the Virginia America 250 Commission", advising it will be considered on the next City Council Agenda, attached hereto and made a part of the record. March 14, 2023 REQUESTED BY VICE MAYOR WILSON AND COUNCILMEMBER SCHULMAN 1 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 2 VIRGINIA BEACH SUPPORTING THE VIRGINIA 3 AMERICA 250 COMMISSION 4 5 WHEREAS, the City Council of the City of Virginia Beach ("the City") is dedicated 6 to the furtherance of economic development and tourism in the City; 7 8 WHEREAS, the General Assembly created the Virginia America 250 9 Commission (VA250 Commission) for the purpose of preparing for and commemorating 10 the 250th anniversary of Virginia's participation in American independence; 11 12 WHEREAS, the VA250 Commission has requested that each locality form a 13 committee to aid in planning for the commemoration period; 14 15 WHEREAS, the City's committee would plan and coordinate programs occurring 16 within the City; 17 18 WHEREAS, the VA250 Commission also requested that each locality designate 19 a liaison to serve as the local contact with the state commission and to participate in 20 planning events and communicate regularly regarding events occurring in the locality; 21 and 22 23 WHEREAS, the City Council wishes to undertake this endeavor with the VA250 24 Commission to promote and commemorate this important historic milestone. 25 26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 27 OF VIRGINIA BEACH: 28 29 1. The City Council hereby expresses its support for the Virginia America 30 250 Commission and the Commission's efforts to commemorate the 250th anniversary 31 of Virginia's participation in American independence. 32 33 2. The City Council will create and appoint a committee to aid in the planning 34 for the commemoration period. 35 36 3. Mark Reed, the City's Historic Preservation Planner, is hereby designated 37 as the City's liaison to the VA250 Commission. 38 39 4. The Historic Preservation Commission is hereby asked to recommend to 40 the City Council the duties of the local committee and its composition, which, if feasible, 41 should be consistent with the VA250 Commission's request that the local committee 42 include representatives from tourism, education, and economic development entities; 43 museums and historic sites; local historical and cultural groups; universities and 44 colleges; Tribes; and the City Council. Adopted by the City Council of the City of Virginia Beach, Virginia, this day of , 2023. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: dfil),4e2r4 Planning & Community Development City Attorney's Office CA16117 R-2 March 9, 2023 41 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#73915 (Continued) Council Member Holcomb advised the Clean Community Commission is hosting the Great American Clean Up on March 25th from 8:00 A.M. — 12:00 P.M., at Marshview Park located at 1033 Virginia Avenue. Council Member Holcomb encouraged anyone interested in volunteering to attend as the Commission would greatly appreciate the support. March 14, 2023 42 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#73916 (Continued) Council Member Berlucchi advised he attended the Cannabis Advisory Task Force (CATF) meeting yesterday and expressed his appreciation to Council Member Schulman for attending and showing his support. Council Member Berlucchi advised the meeting was well attended and he appreciates the CATF Members for taking the work seriously as well as the supporting Staff for their participation and providing necessary resources. March 14, 2023 43 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#73917 (Continued) Council Member Berlucchi advised the Sister Cities Association of Virginia Beach (SCAVB)has requested to provide a briefing to the Body on their history and vision for the future. Council Member Berlucchi expressed his appreciation to Mayor Dyer for sponsoring the briefing and is looking forward to the presentation. March 14, 2023 44 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#73918 (Continued) Council Member Ross-Hammond advised the World Culture Festival will be held on March 25th, 11:00 A.M. —6:00 P.M. at the Convention Center and encouraged anyone interested to attend. March 14, 2023 45 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#73919 (Continued) Council Member Schulman advised the Princess Anne High School women's basketball team are Class 5 State Champions for the 0 time in ten (10)years and 13th championship overall. March 14, 2023 46 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#73920 (Continued) Council Member Schulman advised the Communications Department has released the dates for the upcoming Public Engagement Sessions for the voting system beginning on March 25`h and running through the first week in April and encouraged citizens to attend. March 14, 2023 47 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#73921 (Continued) Council Member Remick advised he is the Council Liaison to the Flood Prevention Bond Referendum Oversight Board. Council Member Remick advised the Board receives a monthly update from Jacob's Engineering and are required to provide the Body with an update every two (2) months and asked how the Body would like to receive the updates? City Manager Duhaney advised the Board Chair has expressed there is a lack of significant updates occurring every two (2) months and suggested providing updates quarterly. March 14, 2023 48 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#73922 (Continued) Mayor Dyer advised the State of the City will be held tomorrow where he will discuss the history leading up to the City's 60`h Anniversary and plans for the next sixty(60)years. Mayor Dyer advised the theme will be bringing community, unity and prosperity for everyone as well as expressing appreciation to all of the City's staff and residents for everything they do to make the City a great place to live. March 14, 2023 49 ITEM#73923 Mayor Robert M. Dyer entertained a motion to permit City Council to conduct its CLOSED SESSION, pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purpose: PERSONNEL MATTERS: Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body pursuant to Section 2.2-3711(A)(1) • Council Appointments: Council, Boards, Commissions, Committees, Authorities,Agencies and Appointees March 14, 2023 50 ITEM#73923 (Continued) Upon motion by Council Member Holcomb, seconded by Council Member Ross-Hammond, City Council voted to proceed into CLOSED SESSION at 4:17 P.M. Voting: 10- 0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M. Dyer, N. D. "Rocky"Holcomb, Robert W. "Worth"Remick, Dr.Amelia N. Ross-Hammond,Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: Barbara M. Henley Closed Session 4:17 P.M. — 4:35 P.M. March 14, 2023 51 CERTIFICATION ITEM#73924 Mayor Dyer RECONVENED the Formal Session. Upon motion by Council Member Schulman, seconded by Council Member Holcomb, City Council CERTIFIED THE CLOSED SESSION TO BE IN ACCORDANCE WITH THE MOTION TO RECESS Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: 10- 0 Council Members Voting Aye: Michael F. Berlucchi, Mayor Robert M. Dyer, N. D. "Rocky"Holcomb, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: Barbara M. Henley March 14, 2023 GpN1.B c 4`4:ri '-9. 4' E. ,A: 4 S 's •-" o`er._ is i OR OUR Now' RESOLUTION CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION,pursuant to the affirmative vote recorded in ITEM#73923 on Page 50 and in accordance with the provisions of The Virginia Freedom of Information Act;and, WHEREAS:Section 2.2-3 712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOW, THEREFORE,BE IT RESOLVED: That the Virginia Beach City Council hereby certifies that, to the best of each member's knowledge, (a)only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. (.1\(. Am a Barnes, MC City Clerk March 14, 2023 52 ADJOURNMENT ITEM#73925 Mayor Robert M. Dyer DECLARED the City Council FORMAL SESSION ADJOURNED at 4:36 P.M. ( c Ter ' . lius Chief Deputy City Clerk A nda Barnes Robert M. Dyer City Clerk, MMC Mayor City of Virginia Beach Virginia March 14, 2023