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Home My WebLink AboutAPRIL 11, 2023 SPECIAL FORMAL SESSION MINUTES ets F ch:l Qtk,1/41_ 4�,`.: N99 s-4,g Si gl e E O: OLR NATO°� VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia April 11, 2023 Mayor Robert M. Dyer called to order the CITY COUNCIL SPECIAL FORMAL SESSION in the City Council Conference Room, City Hall, on Tuesday,April 11, 2023, at 12:33 P.M Council Members Present: Michael F. Berlucchi, Mayor Robert M. Dyer,Barbara M. Henley,N.D. "Rocky" Holcomb, Robert W. "Worth" Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Sabrina D. Wooten and Vice Mayor Rosemary Wilson Council Members Absent: None 2 MAYOR'S CALL FOR SPECIAL FORMAL SESSION ITEM#74064 "HONORABLE MEMBERS OF CITY COUNCIL In accordance with the Virginia Beach City Code Section 2-21, and by the authority vested in me as Mayor of the City of Virginia Beach,I hereby call for a SPECIAL FORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL Tuesday,April 11,2023 at the conclusion of the open meeting agenda items City Council Conference Room 2034 Building 1, City Hall,2nd Floor 2401 Courthouse Drive The purpose of this SPECIAL FORMAL SESSION is to allow the City Council to convene into a Closed Session to consider the following matters: • Publicly Held Property- District 2 • Public Contract-Atlantic Park Construction Contracts • Personnel Matters - Council Appointments: Council, Boards, Commissions, Committees,Authorities,Agencies, Task Forces and Appointees At the conclusion of the Closed Session, the City Council will reconvene in Open Session for the purpose of certifying the Closed Session. Sincerely, Robert M. Dyer Mayor" cc: City Manager City Attorney City Clerk Deputy City Managers FOIA Officer Communications Office April 11, 2023 3 CITY COUNCIL'S BRIEFING CONVENTION CENTER PARKING LOT RFI RESPONSE ITEM#74065 12:34 P.M. This presentation has been postponed. April 11, 2023 4 CITY COUNCIL'S BRIEFING FY2023-24 BUDGET REDUCTION OPTIONS ITEM#74066 1:00 P.M. Mayor Dyer welcomed Kevin Chatellier, Director - Budget & Management Services. Mr. Chatellier expressed his appreciation to City Council for their continued support: FY 2023-24 Tax Reduction Considerations Kevin Chatellier,Director of Budget and Management Services April 11,2023 It A CITY OF VIRGINIA "1"- BEACH Here is the Purpose and Outline: Purpose and Outline 1. On March 21, 2023, City Council requested a sliding scale of what the impacts would be if the Real Estate tax rate were to be reduced between 1C and 4C 2. The following presentation includes: • Amount of revenue to be reduced for each option • Rationale and reasoning in identifying listed reductions • List of reductions in expenditures and or services to be eliminated from the Proposed FY 2023-24 City Manager Budget • Impact on other areas of Operating Budget • Plan to gather public input April 11, 2023 5 CITY COUNCIL'S BRIEFING FY 2023-24 BUDGET REDUCTION OPTIONS ITEM#74066 (Continued) Real Estate Revenue • Total General Fund Budgeted Real Estate Revenue is$669.7 million • Dedications and existing policies assumed to remain unchanged • Each penny reduced results in reduced Non-Dedicated General Fund revenue • School Funding Formula- Splits non-dedicated General Fund revenue between the City and Schools • Per Penny=$7.4 million Reduction City Share School Share Total Reduction 1C (3,949,315) (3,434,638) (7,383,953) 2C (7,898,682) (6,869,224) (14,767,906) 3C (11,848,104) (10,303,755) (22,151,859) 4C (15,797,581) (13,738,231) (29,535,812) Here is a summary of the State Code requirements for a Balanced and Financially Sustainable Budget: Balanced and Financially Sustainable • State Code: must maintain a balanced budget • Government Finance Officers Association (GFOA): "Most state and local governments are subject to a requirement to pass a balanced budget. However, a budget that may fit the statutory definition of a "balanced budget" may not, in fact, be financially sustainable. For example, a budget that is balanced by such standards could include the use of non-recurring resources,such as asset sales or reserves, to fund ongoing expenditures, and thus not be in structural balance. A true structurally balanced budget is one that supports financial sustainability for multiple years into the future. A government needs to make sure that it is aware of the distinction between satisfying the statutory definition and achieving a true structurally balanced budget." April 11, 2023 6 CITY COUNCIL'S BRIEFING FY 2023-24 BUDGET REDUCTION OPTIONS ITEM#74066 (Continued) Operating Budget and Capital Improvement Program • Operating Budget-sustainable reductions • Personnel • Services • Materials • Contractual obligations • Capital Improvement Program- sustainable reductions all 6-years • Projects with on-going cost or programmed funding • Challenge:several projects are one-time in nature so just eliminating one-time costs will not result in sustainable reductions Here is an overview of the Development of Proposed Expenditure Reductions to Offset Revenue Decreases: Development of Proposed Expenditure Reductions to Offset Revenue Decrease • Did not use one-time revenue sources such as fund balance to offset loss in revenue or to support programs/services with on-going costs • Real Estate rate reductions assumed to result in permanent revenue reduction; therefore, identified reductions in programs and services with on-going cost to remain financially sustainable • Did not develop proposed budget assuming reductions in baseline services or programs so do not have sufficient time to develop comprehensive list. • Following list are options for consideration, but are not intended to be represented as the only options • For example, closure of a public facility, reduced hours, or elimination of City programs could be a cost saving reduction April 11, 2023 7 CITY COUNCIL'S BRIEFING FY 2023-24 BUDGET REDUCTION OPTIONS ITEM#74066 (Continued) Here is an overview of Prioritization of Options: Prioritization of Options • List targets FTEs and Operating Budget plus ups included in the City Manager's Proposed FY 2023-24 Operating Budget and CIP to maintain or enhance services • Placed Options into the following categories: • Tourism • Quality of Life • Communications/Customer Service • Recruitment and Retention • Maintenance • Public Safety • Then prioritized based on negative impact or level of risk associated with not funding The following slides provide a list of Proposed Expenditure Reductions to Offset Revenue Decreases: 1C Real Estate Rate Reduction City= ($3.9 M) Schools= ($3.5 M) Cate:or Reduction FTEs Tourism $163,000 - Quality of Life $634,583 - Communications/Customer Service $1,279,923 13.00 Recruitment and Retention $455,075 4.00 Maintenance $1,100,656 1.00 Housing and Mental Health $0 0.0 Public Safety $291,028 4.40 Total $3,924,265 22.40 April 11, 2023 8 CITY COUNCIL'S BRIEFING FY 2023-24 BUDGET REDUCTION OPTIONS ITEM#74066 (Continued) 2C Real Estate Rate Reduction City= ($7.8 M) Schools= ($6.9 M) Reduction FTEs First 1C Total $3,924,265 22.40 Cate:o Reduction FTEs Communications/Customer Service $494,264 1.00 Recruitment and Retention $787,944 2.00 Maintenance $1,376,597 - Housing and Mental Health $670,640 5.00 Public Safety $644,972 5.57 Additional 1C Total $3,974,417 13.57 Total 2C $7,898,682 35.97 3C Real Estate Rate Reduction City= ($11.8 M) Schools= ($10.3 M) Reduction FTEs First 1C Total' $3,924,265 22.40 Second 1C Total $3,974,417 13.57 Cate:o A Reduction FTEs Maintenance $1,718,781 - Public Safety $2,230,641 16.93 Additional 1t Tota $3,949,42 16.93 Total 3C $11,848,104, 52.90 April 11, 2023 9 CITY COUNCIL'S BRIEFING FY 2023-24 BUDGET REDUCTION OPTIONS ITEM#74066 (Continued) 4C Real Estate Rate Reduction City= ($15.8 M) Schools= ($13.7 M) Reduction FTEs First 1C Total $3,924,265 22.40 Second 1C Total $3,974,417 13.57 Third 1C Total $3,949,422 16.93 Cate:o 4 Reductio FTEs Maintenance $3,449,477 - Public Safety $500,000 - ourth 1C Total $3,949,477 _ 111 Total 4C $15,797,581 52.90 Here are Other Areas of Consideration: Other Areas of Consideration • Sustainable: • Reduced Compensation-1%equals$5 million in General Fund • Sustainable but impact not fully known: • EMS-38 Paramedics and A-EMTs-$2.5 million • Sheriff-22 FTEs Centralized Booking-$2 million • Delaying or"kicking the can" • Commonwealth Attorney-12 FTEs Body Worn Camera-$1.1 million • Computer Replacement Program-$1.3 million April 11, 2023 10 CITY COUNCIL'S BRIEFING FY 2023-24 BUDGET REDUCTION OPTIONS ITEM#74066 (Continued) Virginia Beach City Public Schools (VBCPS) has been requested to provide scalable options: Virginia Beach City Public Schools • Information provided to Virginia Beach City Public Schools(VBCPS)with request for scalable options. • Options have yet to be determined;however,they are working on them. • VBCPS Proposed Budget: • VBCPS Proposed Budget placed heavy emphasis and investment in implementation of market salary plan with little investment increases in other areas. • State budget is not finalized which could have an altering impact Here are the Revenues Being Monitored: Revenues Being Monitored • State Revenue • 599 Funding • School Revenue • BPOL Revenue • Due March with final collection and actuals yet to be determined • Monthly close out underway April 11, 2023 11 CITY COUNCIL'S BRIEFING FY 2023-24 BUDGET REDUCTION OPTIONS ITEM#74066 (Continued) Here is the Reduction Impact on Other Areas: Reduction Impact on Other Areas • Debt Metrics • Each 1C reduction equals an annual 0.02% increase in Debt Service to General Government Expenditures • General Fund Balance Calculation • Each 1C reduction equals 0.06% increase in Undesignated Fund Balance Budget Adoption Timeline April 4 Council Workshop—Budget and CIP Presentations April 11 Council Workshop—Budget and CIP Presentations Post options online,Open Balancing Act Tool II April 18 Council Workshop—Budget and CIP Presentations April 19 Public Hearing at Virginia Beach Convention Center April 21 City Council-Friday Packet-Report on Resident feedback April 25 Council Workshop—Budget and CIP Presentations Public Hearing April 28 City Council-Friday Packet-Report on Resident feedback May 2 Reconciliation Workshop May 9 City Council Votes on Budget April 11, 2023 12 CITY COUNCIL'S BRIEFING FY2023-24 BUDGET REDUCTION OPTIONS ITEM#74066 (Continued) Questions & Discussion Mayor Dyer expressed his appreciation to Mr. Chatellier for the presentation. April 11, 2023 13 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) VIRGINIA BEACH CIRCUIT COURT ITEM#74067 2:04 P.M. Mayor Dyer welcomed The Honorable James C. Lewis, Chief Judge. Judge Lewis expressed his appreciation to City Council for their continued support: FY 2023-24 Proposed Budget CIRCUIT COURT JUDGES'OFFICE vetCITY OF VIRGINIA BEACH __� Courts Here is the Organization Summary: Organization Summary 13.5 1 $1,527,837 April 11, 2023 14 CITY MANAGER'S BRIEFINGS FY2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) VIRGINIA BEACH CIRCUIT COURT ITEM#74067 (Continued) FY 2023-24 Programmatic Budget PROPOSED Operating,$318,963,21% Personnel,$1,208,874,79% 1111111.11.1111.11111111111111111111.111 . Here is the Department Operating Budget: Department Operating Budget FY 2022-23 FY 2022-23 FY 2023-24 FY 2023-24 .ram Amended FTE Proposed FTE Personnel $1,193,279 $1,208,874 $15,595 1.31% General Operation $203,254 $318,963 $115,709 56.9% Total $1,396,533 13.5 $1,527,837 13.5 $131,304 11.56% April 11, 2023 15 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) VIRGINIA BEACH CIRCUIT COURT ITEM#74067 (Continued) Here are Major Changes&Initiatives: Major Changes & Initiatives • Court Improvement Funds • Salary Increase for Law Clerks • Postage Increase Initiatives Underway & Conclusion • We are continuing our current project of updating the technology and aesthetics in both the courtroom and office spaces. • The Circuit Court Judges' Office is fairly small and we do not have a large amount of money to work with. We have asked for very little over the years, but this has caused our working environment to be neglected. It has become our goal to modernize the office. Mayor Dyer expressed his appreciation to Judge Lewis for the presentation. Council Member Taylor left the Special Formal Session Meeting—2:08 P.M. April 11, 2023 16 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) HOUSING AND NEIGHBORHOOD PRESERVATION ITEM#74068 2:09 P.M. Mayor Dyer welcomed Ruth Hill, Director. Ms. Hill expressed her appreciation to City Council for their continued support: FY 2023-24 Proposed Budget Ruth D.Hill,Director April 11,2023 Housing& Neighborhood Preservation Here is the Organization Summary: Organization Summary Total FTEs Number of Divisions Total FY 2023-24 Budget 94.00 5 $42,743,852 FTEs Division Total FY 2023-24 Budget 22.00 Rental Housing $28,442,842 27.00 Homeless Services $5,703,327 30.00 Code Enforcement $3,164,943 9.00 Director's Office $3,419,206 6.00 Housing Development $2,013,534 94 FTEs Five Total Divisions $42,743,852 April 11, 2023 17 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) HOUSING AND NEIGHBORHOOD PRESERVATION ITEM#74068 (Continued) FY 2023-24 Programmatic Budget Homeless Services, PROPOSED $5,703,327 Code Enforcement, 13% $3,164,943 7% Housing Development, $2,013,534 5% Rental Housing, $28,442,842 67% Director's Office, $3,419,206 8% FY 2023-24 Budget by Revenue Source PROPOSED City Funds,$7,%3,188 19% Fees/Other Revenue, $375,000 1% Fe H , $27ed,122ral,094CV Other Federal, 63% $6,038,822 14% State,$1,244,748 3% April 11, 2023 18 CITY MANAGER'S BRIEFINGS FY2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) HOUSING AND NEIGHBORHOOD PRESERVATION ITEM#74068 (Continued) Here is an overview of the Department Operating Budget: Department Operating Budget FY 2022-23 FY 2022-23 FY 2023-24 FY 2023-24 Program Amended FTE Proposed FTE Change General Fund $6,821,628 44.34 $7,588,004 49.17 $766,376 11.23% Housing Choice Voucher Program Fund $26,340,167 19.93 $27,198,094 22.10 $857,927 3.26% State Rental Assistance Program Fund $1,244,749 0.48 $1,244,748 1.00 ($1) 0.00% Consolidated Grants Fund $2,909,219 1.35 $2,907,370 1.30 ($1,849) -0.06% Federal Housing Assistance Fund $1,208,266 0.50 $1,223,266 1.22 $15,000 1.24% Community Development Fund $2,582,370 21.42 $2,582,370 19.21 $0 0.00% Total $41,106,399 88.00 $42,743,852 94.00 $1,637,453 3.98% Here are Major Changes&Initiatives: Major Changes & Initiatives Trends and Issues Impacting the Department: • Continued housing instability following the pandemic • Increased need for funds to address and prevent homelessness • Lack of affordable housing units Major Budget Changes: • Conversion of 6 long-time contractual positions to FTE • Costs for conversions supported mainly by department Federal funds with only a small increase in City funds • Additional$100,000 in Homeless Prevention and Diversion Funds April 11, 2023 19 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) HOUSING AND NEIGHBORHOOD PRESERVATION ITEM#74068 (Continued) Initiatives Underway & Conclusion OCEANFRONT CODE ENFORCEMENT& CITY OWNER-OCCUPIED REHAB PROGRAM: HOMELESS OUTREACH:Expansion of 4 projects completed I 2 in process I 32 households on programs this year have seen positive impacts waiting list CITY ARPA FUNDS FOR NON-PROFITS:Expended HOUSING STUDY IS UNDERWAY 51%of funds • 8 public meetings and online survey • 9 stakeholder focus group sessions CITY ARPA FUNDS FOR EMERGENCY HOUSING • Council one-on-one sessions expected to be VOUCHERS(EHV) completed by end of May • 35 HUD EHV vouchers are almost all leased • Strategy development and draft report: • Started program expansion June-August • City Council presentation:August OPPORTUNITIES FOR AFFORDABLE HOUSING DEVELOPMENT&PRESERVATION:Pending City Council goals and guidance Mayor Dyer expressed his appreciation to Ms. Hill for the presentation. April 1 I, 2023 20 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC WORKS ITEM#74069 2:25 P.M. Mayor Dyer welcomed LJ Hansen, Director. Mr. Hansen expressed his appreciation to City Council for their continued support: FY 2023-24 Proposed Budget L.J.Hansen April 11,2023 VS I CITY Publi OF VRG!NIAc BEACH .011fte ! Works Here is the Organization Summary: Organization Summary Total FrEs Number of Divisions Total FY 2023-24 Budget 988.88 22 $228,996,499 April 11, 2023 21 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC WORKS ITEM#74069 (Continued) FY 2023-24 Programmatic Budget City Garage Internal Service PROPOSED Fund $16,869,288 Fuel Internal Service Fur.c $8,367,672 4% Waste Management Enterprise Fund $43,253,793 19% General Fund $104,403,611 46% Stormwater Utility Enterprise Fund $46,523,210 Parks&Recreation SRF 20% - —"" $4,074,518 Consolidated Grants SRF ' - 2% $20,000 Tourism Investment Program 0% Sandbridge SSDF SRF $720,259 $4,764,148 0% 2% VS Here is an overview of the Department Operating Budget: Department Operating Budget FY 2022-23 FY 2022-23 FY 2023-24 FY 2023-24 Program Amended . FTE Proposed FTE Change General Fund $ 97,356,186 607.88 $104,403,611 616.88$ 7,047,425 7.24% Parks&Recreation SRF $ 3,396,634 4 $4,074,518 4$ 677,884 19.96% Tourism Investment Program SRF $ 4,003,762 26 $4,764,148 26$ 760,386 18.99% Sandbridge SSDF $ 457,675 4 $720,259 4$ 262,584 57.37% Consolidated Grants SRF $ 20,000 0 $20,000 0$ - 0.00% Stormwater Utility Enterprise Fund $ 47,762,407 98 $46,523,210 98$(1,239,197) -2.59% Waste Management Enterprise Fund $ 40,871,941 157 $43,253,793 157$ 2,381,852 5.83% City Garage Internal Service Fund $ 15,131,904 80 $16,869,288 83$ 1,737,384 11.48% Fuel Internal Service Fund $ 7,831,421 0 $8,367,672 0$ 536,251 6.85% Total $216,831,930 976.88 $228,996,499 988.88$12,164,569 5.61% April 11, 2023 22 CITY MANAGER'S BRIEFINGS FY2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC WORKS ITEM#74069 (Continued) Here are Changes&Initiatives— Technology: Changes & Initiatives - Technology • Technology Implementations& Improvements • An executed Memorandum of Agreement in August 2022 between the DPW and DIT established the Public Works Tech Team,a federated IT model consisting of 12 members-fully staffed in 2023 • Upgrades at Fleet • New software for Facilities • Masterworks—Project Management Software • Long-Term Planning • Facilities and equipment • Identify a more programmatic approach to managing strategic assets Here are Changes&Initiatives—Service: Changes & Initiatives - Service • Flood Protection—Extension Agent • Develop a toolbox for residents to protect their property • Point of contact for citizens with thorny flooding problems that will need to be addressed by later rounds of FPP funding • Liaison with OEM to assist with FEMA programs—closes a gap in City services • Street Light Maintenance Program • Maintain City-Owned street and parking lot lighting • Assist in detecting,reporting and follow up on Dominion Power owned lighting April 11, 2023 23 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC WORKS ITEM#74069 (Continued) The next few slides provide Challenges: Challenges — Waste Management • Waste Management Enterprise Fund & Monthly Fee Rate • This budget includes a$2.50 monthly increase • First increase since FY 2019-20&is critical to maintaining current levels of services • In previous years,the Waste Management EF has been able to absorb tipping fee • This increase is not likely to support future cost increases(recycling services/future SPSA increases) • Future funding sustainability can be met by either increasing the fee or reducing services Challenges - Services • Special Event Planning • Recovering to pre-pandemic levels • The economy and the VB tourism&hospitality industry • The return of many special events&the addition of new events • PWD supports these activities in a variety of ways • It is necessary to investigate solutions to support these events JUNE , APln 2930 2023 ,. ---,'. i J BEACH 2023 elliMEMEMEM ®iti • ,—� MIRANDA THOMAS LUKE WATIR LAMBERT RHETT BRYAN YIN2'MIA atAgl,VA I MN '��i r%A 11. .1.Itl7:. April 11, 2023 24 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC WORKS ITEM#74069 (Continued) Challenges Ahead • Inflation &Supply Chain Disruptions • Recruitment& Retention • Stormwater ERU Rate Freeze • In FY 2019-20 City Council adopted an ERU fee increase of 3.5C annually through FY 2024-25 • The increase was delayed in FY2020-2021&FY 2021-22 due to the impact COVID-19 had on citizens—the rate was frozen at 49.3C through FY 2028-29,in conjunction with the FPP Bond Referendum • FY 2023-24 revenues are anticipated to cover operational needs in FY 2023-24 • The revenue generated from the frozen ERU fee may not be sufficient to maintain levels of service • Future expenditures are projected to outpace revenue Mayor Dyer expressed his appreciation to Mr. Hansen for the presentation. April 11, 2023 25 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) COASTAL CIP ITEM#74070 2:43 P.M. Mayor Dyer welcomed Daniel Adams, P.E., Coastal Program and Project Manager—Public Works. Mr. Adams expressed his appreciation to City Council for their continued support: FY 2023-24 to FY 2028-29 Capital Improvement Program COASTAL Dan Adams,P.E. April 11,2023 vsC TY OF VIRGINIA BEACH Public -4142e Works Here is Coastal Overview: Coastal Overview Neigh.Nay. Dredging • Beach Replenishment&Access Years 1-6:$49.6 M(65%) 4% 4 7 Projects/Programs Nay. Dredging Navigational Dredging Years 1-6:$23.5 M(31%) 31% Total 4 11 Projects/Programs Coastal Funding Neighborhood Navigational Dredging Years 1-6:$3.1 M(4%) Years 1-6 9 Projects/Programs Beach Total Funding in Years 1-6:$76.2 M 65% Replenishment &Access 27 Total Projects/Programs Total Coastal Program Cost:$197.5 M April 11, 2023 26 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) COASTAL CIP ITEM#74070 (Continued) The next three (3)slides provide an overview on Coastal Projects with No Change: Coastal Projects with No Change Beach Replenishment&Access: Programs: � t Project Council Appropriated FY24 FY25 FY26 FY27 FY28 FY29 Total p District to Date 1 Bay Beaches Restoration 100030 9 6,625,000 - 3,000,000 - - - - 9,625,000 2 Chesapeake Beach Restoration 100064 9 8,528,079 - - - - - 8,528,079 3 Uoatan Beach Shoreline 100142 5 1,838,000 78,000 78,000 78,000 78,000 380,000 - 2,530,000 Management 4 Improvements II Sandbridge Beach Access 100349 2 3,400,000 400,000 400,000 400,000 400,000 400,000 400,000 5,800,000 Improvements 5 Sandbridge Beach Restoration III 100636 2 20,737,922 - - - - 20,737 922 6 Sandbridge Beach Restoration IV 100510 2 23,402,783 4,276,341 4,276,341 4,276,341 4,276,341 4,276,341 4,276,341 49,060,829 Coastal Projects with No Change Navigational Dredging: Projects: Project Council Current Appropriated Project District Phase to Date FY24 FY25-FY29 Total BTC U Dredge Operations Rehab and Modifications 100149 6 Design 2,000,000 - 2,000,000 ©Eastern Branch Lynnhaven River Dredging 100152 8 Bid 7,589,935 7,589,935 ©Pleasure House Point Mitigation 100304 9 Design 426,492 - 2,593,508 3,020,000 - 0 Pleasure House Point Mitigation Funds 100305 9 Design 230,000 - 230,000 ©Replacement for Rudee Inlet Dredge 100334 5 Bid 8,582,769 206,000 8,788,769 Rudee Inlet Weir Replacement 100617 5 Design 754,824 4,227,015 4,981,839 - Programs: Project Project Council Appropriated FY24 FY25 FY26 FY27 FY28 FY29 Total 8 District to Date 111 Lynnhavedging nII Inlet Maintenance 100258 8 2,708,284 375,000 375,000 375,000 375,000 375,000 375,000 4,958,284 Dre 0 Rudee Inlet Federal Dredging II 5 5,760,000 600,000 600,000 600,000 600,000 600,000 600,000 9,360,000 IlRudee Inlet Outer Channel 100345 5 5,775,000 650,000 650,000 650,000 650,000 650,000 650,000 9,675,000 Maintenance Dredging II April 11, 2023 27 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) COASTAL CIP ITEM#74070 (Continued) Coastal Projects with No Change Neighborhood Navigational Dredging: Projects: Project Council Current Appropriated Project FY24 FY25-FY29 Total BTC p District Phase to Date a Bayville Creek Neighborhood Dredging II 100030 a Design 436,000 - 436,000 - ©Chesopeian Colony Neighborhood Dredging II 100277 8 Design - 1,745,796 1,745,796 ©Gills Cove Neighborhood Dredging 100193 8 Construction 781,786 - 781,786 aHarbour Point Neighborhood Dredging II 100560 5 Design 22,000 108,000 - 130,000 ©Hurd's Cove Neighborhood Dredging 100210 8 Construction 3,462,000 - - 3,462,000 nOld Donation Creek Area Dredging II 100534 8 Design 759,107 - 759,107 - 0 Shadowlawn Neighborhood Dredging II 100550 5 Design 42,000 209,000 - 251,000 - Programs: Project Project Council Appropriated FY24 FY25 FY26 FY27 FY28 FY29 Total 8 District to Date IlNeighborhood Dredging Spur Channels 100274 Citywide 583,816 593,981 0 0 0 0 0 1,177,797 The next several slides provide an update on Coastal Projects with Modifications: Coastal Projects with Modifications New Projects and/or Projects with Funding Modifications Projects: Project Council Current Appropriated Project tt District Phase to Date FY24 FY25-FY29 Total BTC 0 Schilling Point Neighborhood Dredging II 100643 8 Preliminary - - 459,000 459,000 - ©Western Branch Lynnhaven River Dredging II 100552 8,9 Design • 3,714,040 - 3,714,040 Programs: Project Council Appropriated Project a District to Date FY24 FY25 FY26 FY27 FY28 FY29 Total ©Beach Profile Monitoring Program II Inn 5,6 Moved to Operating Budget CIBeach Replenishment l l 100038 5,6 13,341,921 5,100,000 2,550,000 2,550,000 2,550,000 2,550,000 2,550,000 ©Various Minor Dredging Projects II 100450 Citywide 3,484,166 500,000 500,000 500,000 500,000 500,000 500,000 6,484,166 April 11, 2023 28 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) COASTAL CIP ITEM#74070 (Continued) r Beach Profile Monitoring Program II • Council District(s): 5,6 I!S • Previous Project#100036,Moved to Operating Budget- a\ at same funding level($150K/Yr) ATLAIIM ce; ",'" • Project provides funding for periodic beach profile �. t �,�, 1.� surveys and monitoring reports of portions of the City's ��'=1A' �"..� �' coastline from the NC border to Little Creek I �. - .--; z E • Surveys provide data used to monitor our beaches for a- It � sand replenishment projects and programs Beach Replenishment II Council TotalCoated District(s): cost Project#100038 5,6 $2.55 M/Yr rt. '. iidi 14 `+ _ `"41 ' rImg - • Funding restored in FY24($2.5M)that was 1' deferred until FY 26 in the FY 2022-28 OP - - • Matching funds are required for USACE renourishment contract planned for early • r;t ' 2024.Total estimated project cost is$20.0M ,;i ' ;'e• with a City share of$7.0M y-( Appropriations to Date FY24 Budget FY25-29 Budget Total Balance to Complete 13,341,921 5,100,000 12,750,000 31,191,921 - April 11, 2023 29 CITY MANAGER'S BRIEFINGS FY2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) COASTAL CIP ITEM#74070 (Continued) Various Minor Dredging Projects II Council TotaCostJect District(s): Project#100450 Citywide $500K/Yr 3 • Annual program appropriations m - increased by 25%($100,000)for y " engineering support,higher dredge ;.. " cost and additional dredging in Long Creek 4 s_ lent ,I Appropriations to Date FY24 Budget FY25-29 Budget Total Balance to Complete 3,484,166 500,000 2,500,000 6,484,166 - Schilling Point Neighborhood Council Total Project District(s): Cost Dredging I I 8,9 $459 K Project#100643 e; • New Project created for next dredging S'"f .�„ t— • cycle in 2029 tit; • ems-. .-.- 4.1 -"14 ,�X, '• .r • Cycle one was successfully completed in • ANL July 2022 Appropriations to Date FY24 Budget FY25-29Budget Total Balance to Complete 459,000 459,000 - April 11, 2023 30 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) COASTAL CIP ITEM#74070 (Continued) Western Branch Lynnhaven River Council Total Project District(s): Cost Dredging II 8"9 $3.7M Project#100552 -: . +;- • Advanced and reduces funding previously programmed ,,� , '.et', '4 in FY 25&FY 26 to FY 24 • ` •,,� • This project is being accelerated to address shoaling /a. .., 1‘ t; conditions in the Western Branch Lynnhaven River o tat , • Dredging is required to advance second cycle of Old • 1 r 4. Donation Neighborhood Dredging IlLilliL Appropriations to Date FY14 Budget FY25-29 Budget Total Balance to Complete 3,714,040 - 3,714,040 - ,_ Coastal Accomplishments/Projects Under Way Ocean Park Beach Restoration • Project #100030 x .. • Completed Summer 2022 "-_t `_e� ?„ _ ` "'' •&, • Total Cost:$6.2M . + . A • Sand fence&beach grass installed March 2023 April 11, 2023 31 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) COASTAL CIP ITEM#74070 (Continued) Here is an overview of Coastal Accomplishments/Projects Under Way: Coastal Accomplishments/Projects Under Way Upcoming Construction Projects planned for FY 2024: • Eastern Branch Lynnhaven River Dredging • Gills Cove Neighborhood Dredging • Hurds Cove Neighborhood Dredging • Chesapeake Beach Renourishment • Lynnhaven Inlet Maintenance Dredging II • Rudee Inlet Inner Harbor Dredging • Shadowlawn Neighborhood Dredging II E� 1 t T 1 • Harbor Point Neighborhood Dredging II • Western Branch Lynnhaven River Dredging Maintenance Dredging II . '11111 • Old Donation Creek Neighborhood Dredging II • Bayville Creek Neighborhood Dredging —• Resort Beach Renourishment • Croatan Beach Restoration • Sandridge Beach Access Improvements Ph.II Here are Coastal Major Challenges: Coastal Major Challenges NOREOIR HARBOR L CHANNELS DEEPENING PROJECT • • Funding for shore protection program is vital to maintain and sustain resilient beaches �"` — " _ • Maintain Federal Partnerships "" A • USACE&BOEM h Nor-Ma 2009 .��[-�.� a•eaer•oe sand�anay.n•en+ria� • Identification of new sand resources • Beneficial Use of Dredge Material _ 1 ''' r i (BUD) • Regional Sediment Management i�"� (RSM) PP .. f�- April 11, 2023 32 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) COASTAL CIP ITEM#74070 (Continued) Discussion .,. ......4, . . 1,..s —-— a, ,, - - ^ism% _- , �e .'''w f- �y '" ,. - :�,!lt 1.s s.t.t ^r` ' 4 .1-:‘'Jr.1'-i'vA -A ......-- ',i,,z, --- . -- ---- - -.1.- ..„4. Mayor Dyer expressed his appreciation to Mr.Adams for the presentation. April 11, 2023 33 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 2:56 P.M. Mayor Dyer welcomed Toni Utterback, Stormwater Engineering Center Administrator—Public Works,Jim Milliken, Stormwater Regulatory Engineer — Public Works and Phillip Koetter, Operations Engineer — Public Works. Ms. Utterback expressed her appreciation to City Council for their continued support: FY 2023-24 to FY 2028-29 Capital Improvement Program FLOOD PROTECTION PROGRAM Toni Utterback,P.E. April 11,2023 1 CITY OF V!RGINIA BEACH Public AilWorks Here is the Flood Protection Program (FPP) Overview: Flood Protection Program (FPP) Overview 1% 2% • Flood Protection Bond Referendum-$567 M(74%) , ,\ /-- 1% ATD Local Funding-$169.9 M(22%) 22% Flood Protection Pay-As-You-Go-$6 M(1%) Flood Protection Retained Earnings-Stomwater Utility-$12 M(2%) Program Funding State Funding-$6.9 M(1%) Total Flood Protection Funding:$761.8 M 40 Total Projects/Programs 7 Master Projects April 11, 2023 34 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER & FLOOD PROTECTION CIP ITEM#74071 (Continued) The next several slides provide an overview of FPP Master Projects: FPP Master Projects t Central Resort District Master Project Project Project Council Appropriated to Balance to p District Date Complete ©Central Resort District Drainage Improvements 100062 5&6 92,500,000 300,000 ©21"&Baltic Drainage Improvements 100275 6 1,800,000 13,200,000 ©24"'Street Culvert 100061 6 5,100,000 100,000 Total 99,400,000 13,600,000 FPP Master Projects Eastern Shore Drive— Phase I Master Project Project Council Appropriated to Balance to Project U District Date Complete Lynnhaven Drive Pump Station 100150 8 9,500,000 5,470,000 ©Cape Henry Canal Phase II 100153 8 8,539,490 3,652,760 ©Lynnhaven Colony Park Pump Station 100167 8 1,700,000 13,820,000 El Elevate Lynnhaven Drive 100538 8 3,600,000 350,000 ©Cape Henry Drive Street Drainage Improvements,1G 100598 8 940,000 - 13 North Shore Drive Street Drainage Improvements,1F 100597 8 1,560,000 - El Poinciana Pump Station 100599 8 8,200,000 500,000 El Vista Circle Pump Station 100539 8 - 18,100,000 Total 34,039,490 41,892,760 * Allocation of 2021$25M FEMA BRIC grant award pending upon receipt of agreement April 11, 2023 35 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) FPP Master Projects Lake Bradford/Chubb Lake Master Project Project Council Appropriated to Balance to Project it District Date Complete Lake Bradford/Chubb Lake 100229 9 6,000,500 - ©Chubb Lake/Lake Bradford Pump Station&Outfall 100595 9 78,200,000 24,200,000 ©Church Point/Thoroughgood BMP and Conveyance Improvements 100596 9 35,900,000 7,950,000 Total 120,100,500 32,150,000 Awaiting 2022 FEMA BRIC results;Application submitted for Lake Bradford/Chubb Lake for$35M FPP Master Projects Linkhorn Bay Drainage Basin Master Project Project Council Appropriated to Balance to Project # District Date Complete 1 First Colonial Road and Oceana Boulevard Drainage Improvements 100601 5&6 4,346,663 - 2 Seatack Neighborhood Drainage Improvements 100600 6 5,425,000 433,245 Total 9,771,663 433,245 April 11, 2023 36 CITY MANAGER'S BRIEFINGS FY2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) FPP Master Projects Stormwater Green Infrastructure Master Project Includes 2 Sub-Projects Project Project Council Appropriated to Balance to II District Date Complete n Stormwater Green Infrastructure 100551 Citywide 39,925,000 14,423,720 la.Marsh Restoration in Back Bay* 100551.001 2 31,449,220 14,423,720 lb.Elizabeth River Wetland and Floodplain Restoration 100551.002 1 8,475,780 - * Allocation of 2022$9.9M National Fish and Wildlife Foundation(NFWF)grant award pending upon receipt of agreement FPP Master Projects Southern Rivers Master Project Project Project Council Appropriated to Balance to U District Date Complete ©Pungo Ferry Road Improvements 100548 2 11,500,000 7,470,000 ©Sandbridge/New Bridge Intersection Improvements 100603 2 7,990,000 - ©West Neck Creek Bridge 100602 2 69,000,000 - Total 88,490,000 7,470,000 April 11, 2023 37 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) FPP Master Projects Windsor Woods, Princess Anne Plaza, &The Lakes Master Project Project Project Council Appropriated to Balance to # District Date Complete 1 Bow Creek Stormwater Park 100516 3 76,895,850 23,015,050 2 Princess Anne Plaza North London Bridge Creek Tide Gate,Pump 100517 3 60,900,000 95,581,000 Station&Barriers 3 The Lakes-Flood Barriers 100604 10 3,600,000 13,323,000 4 The Lakes-Holland Rd.Gate 100418 10 8,507,000 19,053,000 5 The Lakes-South London Bridge Creek Channels&Gate 100521 10 2,700,000 32,502,000 6 Windsor Woods Drainage 100486 3 34,187,150 112,962 7 Windsor Woods Flood Barriers 100605 3 13,157,500 - 8 Windsor Woods Pump Station 100487 3 42,446,000 42,746,000 9 Windsor Woods Tide Gate 100488 3 21,209,000 - 10 Windsor Woods-Thalia Creek/Lake Trashmore Imp. 100553 3 3,346,500 - Total 266,949,000 226,333,012 Here are the FPP Projects/Programs Not Included in a Master Project: FPP Projects/Programs Not included in a Master Project Projects: Project Council Current Appropriated Project FYZ4 FY25—FY29 Total BTC p District Phase to Date 0 College Park and Level Green Drainage Improv. 100126 7 Construction 3,121,000=1111111 3,121,000 ©North Lake Holly Watershed 100280 5&6 Construction®-- 25,351,135 ©South Lake Holly Watershed 100388 5&6 Construction=II=1 -111 16,009,587 - Programs: Project Project Council Appropriated FY24 FY25 FY26 FY27 FY28 FY29 Total # District to Date gimprovemerhoodnts SW Infrastructure 100273 6,759,827 - - - - - 6,759,827 ©Parcel Level Flood Mitigation Program 100504 MI 2,500,000 - - - 2,500,000 IISea Level Rise/Recurrent Flooding ®® Analysis 5,314,571 5,314,571 IIInWentoryster Planning,Analysis,and .619,572,766 - - - • 19,572,766 A Management Study stal Storm Risk ME 1,500,000 - 1,500,000 April 11, 2023 38 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) Here are the FPP Programs with Ongoing Funding: FPP Programs with Ongoing Funding Project Council Appropriated Project p District to Date FY24 FY25 FY26 FY27 FY28 FY29 Total 1 Stormwater Infrastructure Cost 100582 Citywide 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 14,000,000 Participation Program 2 Stormwater Project Administration 100578 Citywide 3,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 9,000,000 Council Total Project Stormwater Infrastructure District(s): Cost Citywide $2 M/Year Cost Participation Program Project#100582 • $2M/Year FY24—FY29 added • Provides funding for planning,studies,acquisition, design,and construction of necessary stormwater infrastructure in partnership with private development projects. Appropriations to Date FY24 Budget FY25-29 Budget Total Balance to Complete 2,000,000 2,000,000 10,000,000 14,000,000 - April 11, 2023 39 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) Council Total Project Stormwater Project Administration District(s): Cost Citywide $1 M/Year Project#100578 • $1M/Year FY24—FY29 added Oversight& , Risk Facilitation t Project Management Internal& • Provides funding for consulting services to > Organizational Controls - Monitori Manage, External assist with project logistics for the Flood Support : Tools and Mitigate Reporting Protection Program which includes: S Performance Progress,Issues, iistia:etries y-"' j, Next Steps o program and organizational oversight o implementation of a project management `�"" �`information system o development of a cash flow forecasting tool • :_ " seteM gi= srh4,1 F ,. .••//✓sad,' o a preliminary risk management plan _. •--•--• -- __________ o coordination of a status reporting process =__---• o enhancements of the program •,—— „' u I communications with stakeholders s=a�::w -- Appropriations to Date FY24 Budget FY25-29 Budget Total Balance to Complete 3,000,000 1,000,000 5,000,000 9,000,000 - — Accomplishments — , t - .. - - ii Projects Completed o • Clubhouse Road Storm Drainage ' ,•' • Total Project Cost$4.5M r • Completed September 2022 . "'..—" /�i • Ashville Park Pump Station _ . • Total Project Cost$2.9M 4,— vri-- , fi• rst+-' "'r' ► • Substantially Completed "iai' l l'I'' _ February 2023 •_.�....':.------ _ - -�'1�� mow'++ , AIL - * \- '' April 11, 2023 40 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) Accomplishments — Projects Under Construction Advance Section?C.2 = Gravity Sanitary wer Relocation RippleEffect - Cape Henry Canal Phase II—Gravity Sewer Relocation 3 - • Complete Mid 2023 Lake Pleasure House Outfall ��. • Complete Mid 2023 Lake Bradford Dredging • Complete Late 2023 F• North Lake Holly Section IIIB - • Complete Mid 2024 Windsor Woods Tide Gate • Windsor Woods Tide Gate Complete Early 2025 Here are Major Challenges: Major Challenges • Overall construction cost increases • Equipment/Material Lead Times • Endangered or listed species with seasonal restrictions April 11, 2023 41 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) . Discussion . _ 1„. ::„.:,_ , 'k ,... ..._ :. I'l 1 r C ~ f'. ; 1N/tN i: 1�m- :_:._::I ; ie. ip---... . - om `3... jte. „..—, _,_ ..--7,kr„, _,.....,.._ „..—,-_,.. .�- 5li-..c' x ,: ' _ Pi w Lam. -- ` ' _1 — . - . .,_,.._ ---, -..,.....-2416-„.711- 7.--,....- ---, - 4-4-, -,-- — - **its qiNts. --,-- .1'. -- -,-.----4- ---,..--7‘--- :-.s,..- ..,-s-, - - _ x Ms. Utterback turned the presentation over to Mr. Milliken: FY 2023-24 to FY 2028-29 Capital Improvement Program STORMWATER MANAGEMENT Jim Milliken,PE&Phillip Koetter,PE April 11,2023 we ;:. :?'OF,,PGIN.A HEAC- Public •.- Works April 11, 2023 42 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) Here is the Stormwater Management Overview: Stormwater Management Overview Regulatory-Water Quality Years 1-6:$55.6 M(31%) •15 Projects/Programs Regulatory wQ • Operations&Maintenance Years 1-6:$122.9 M(69%) Total 31% •20 Projects/Programs O&M SWM Funding 69% Years 1-6 Total Funding in Years 1-6:$178.5 M 35 Total Projects/Programs Total SWM Program Cost:$493.8 M Regulatory — Water Quality Jim Milliken, PE C'TY Of VIRCdNIA BEACH Ups Public Works April 11, 2023 43 CITY MANAGER'S BRIEFINGS FY2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER & FLOOD PROTECTION CIP ITEM#74071 (Continued) Here are the Regulatory Water Quality(WQ)Projects with No Change: Regulatory WQ Projects with No Change Projects: Project Council Current Appropriated FY25— Project Total BTC ft District Phase to Date FY24 FY29 1 Bayville Lake Water Quality Improvement Project 100032 9 Design 2,430,000 1,100,000 630,000 4,160,000 - 2 Chatham Hall Water Quality Improvement Project 100566 1 Design 1,778,250 1,701,750 - 3,480,000 - 3 Kemps Lake Water Quality Improvement Project 100567 1 Design 4,955,000 7,260,000 - 12,215,000 4 Lake Edward Water Quality Improvement Project 100543 4 Preliminary 100,000 - 5,650,000 5,750,000 - 5 Lynnhaven River Basin Ecosystem Restoration 100263 8 Design/Const 13,100,000 - 1,400,000 14,500,000 - Project Regulatory WQ Programs with No Change Programs: t Project Council Appropriated FY24 FY25 FY26 FY27 FY28 FY29 Total a District to Date 1 Atlantic Ocean Watershed Water 100353 6 1,350,000 - 100,000 50,000 50,000 50,000 50,000 1,650,000 Quality Projects 2 Elizabeth River Watershed Water 100161 1 6,235,150 - 250,000 - 200,000 - - 6,685,150 Quality Projects 3 Little Creek Watershed Water Quality Projects 100465 9 200,000 200,000 250,000 200,000 200,000 200,000 200,000 1,450,000 4 Lynnhaven River Watershed Water 100264 8,9 2,948,367 380,000 1,000,000 1,040,000 1,150,000 1,300,000 1,300,000 9,118,367 Quality Projects II 5 Regional BMPs 100609 Citywide 9,010,550 - - - - - - 9,010,550 6 Southern Rivers Watershed Water Quality Projects 100391 2 2,970,000 - 1,100,000 803,000 1,850,000 1,850,000 1,850,000 10,420,000 7 Stormwater Quality Enhancements II 100397 Citywide 9,766,472 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 18,166,472 8 Surface Water Regulatory Compliance Program 100404 Citywide 12,431,942 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 22,631,942 9 Water Quality Cost Participation 100472 Citywide 466,773 250,000 250,000 250,000 250,000 250,000 250,000 1,966,773 Projects II April 11, 2023 44 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) Here are the Regulatory Water Quality (WQ)Projects with Modifications: Regulatory WQ Projects/Programs with Modifications New Projects and/or Projects Proposed to Receive Additional Funding Project Project Council Current Appropriated FY24 FY2S-FYZ9 Total BTC District Phase to Date 1 Providence Park Wet Pond Project 100642 1 Preliminary - 330,000 1,830,000 2,160,000 Council Total Project Providence Park Wet Pond District(s): Cost 1 $2.2 M Project#100642 New Project 1 '",r 'rives .t • Features: • New wet pond within Providence Park,replacing the two existing ponds • Educational signage • Amenities for park visitors • Benefits: • Reduction of nutrients and sediment to Elizabeth River and Chesapeake Bay(43 lbs TP/yr) ,+ • Some localized flooding reduction at VDOT Traffic Operations ** Center .14• • Estimated completion November 2027 Appropriations to Date FY24 Budget FY2S-29 Budget Total Balance to Complete 330,000 1,830,000 2,160,000 - April 11, 2023 45 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER & FLOOD PROTECTION CIP ITEM#74071 (Continued) Here are the Regulatory WQ Accomplishments/Projects Underway: Regulatory WQ Accomplishments/Projects Underway DEQ Awards Grants under Stormwater Local Assistance Fund(SLAF) • 3 projects for a total of$9.2M6" +� Upcoming Construction Projects in 2023: tWow ? �a;4.4 • Kemps River Water Quality Improvement v _ • `,., Project , wr ►� It0 .. • Lynnhaven Park Constructed Wetlands Project r • Seatack Park Wet Swale Project A - �. p.wved • Brooklyn Avenue Water Quality Improvement r + w Project 1r • Historic Kempsville Constructed Wetland and —• "Zifilit Kayak Launch Tree naiwal/poMieswl� • Lynnhaven River Basic Ecosystem Restoration Project • Phase 2 Oyster Reef Habitat in Broad Bay Regulatory WQ Accomplishments/Projects Underway Lynnhaven River Basin Ecosystem Restoration Project r i • Project#100263: • Partnership with US Army Corps of Engineers • • Completed Phase 1 Sites a • Oyster Reef Habitat adjacent Humes Marsh ' _� • • Project Cost$2M;Completed June 2021 -• >i; • ' ;12 • Wetland Restoration at Princess Anne High School • Project Cost$3M;Completed December 2021 ifdov- , • Sub-Aquatic Vegetation(SAV)Restoration at First Landing State Park • Project Cost$400k;Completed March 2023 - 1111111111611111.11 • April 11, 2023 46 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) Mr. Milliken turned the presentation over to Mr. Koetter: Operations & Maintenance Phillip Koetter, PE VBC!TY OF VIRGINiA BEA;- Public - .- Works - The next two (2)slides provide the Operations &Maintenance (O&M) Projects with No Change: O&M Projects with No Change Project Council Current Appropriated FY25- Project St District Phase to Date FY24 FY29 Total BTC 1 42"d Street Pump Station Outfalls 100010 6 Construction 4,476,522 - - 4,476,522 .. x . April 11, 2023 47 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) O&M Programs with No Change Project Council Appropriated Project 8 District to Date FY24 FY25 FY26 FY27 FY28 FY29 Total 1 BMP Maintenance Program Phase 100043 Citywide 3,300,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 9,300,000 Enhanced Neighborhood 2 Rehabilitation ARPA 100585 Citywide 23,5E10,000 - - - 23,580,000 3 Enhanced Neighborhood 100515 Citywide 3,643,755 1,216,349 1,236,349 1,236,349 1,236,349 1,236,349 1,236,349 11,041,849 Rehabilitation—Phase I 4 Flood Mitigation Grant Program 100187 Citywide 1,227,144 - - - - - - 1,227,144 5 Flood Mitigation Grant Program II 100189 Citywide 874,061 - - - - - - 874,061 6 Flood Mitigation Grant Program III 100188 Citywide 2,914,976 • - - - - - 2,914,976 7 Flood Mitigation Grant Program IV 100557 Citywide 585,707 - - - - - - 585,707 8 Lake Management-ARPA 100586 Citywide 21,300,000 - - - - - - 21,300,000 9 Oceanfront Stormwater Facilities 100287 5,6 11,330,740 1,650,000 1,650,000 1,650,000 1,650,000 1,650,000 1,650,000 21,230,740 Maintenance 10 IPrimmprovaryements SystemII Infrastructure 100314 Citywide 18,950,000 1,520,000 1,520,000 2,270,000 2,270,000 2,270,000 2,270,000 31,070,000 Residential Drainage Cost 11 Participation 11 100335 Citywide S00,000 50,000 50,000 50,000 50,000 50,000 50,000 800,000 13 Southern Canals&Lead Ditch 100390 2 13,300,000 2,390,000 2,390,000 2,390,000 2,390,000 2,390,000 2,390,000 27,640,000 Improvements 12 Stormwater Pump Station 100395 Citywide 11,275,229 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 18,775,229 Modifications 14 SW infrastructure Rehab& 100405 Citywide 62,106,982 5,000,000 5,000,000 5,750,000 5,750,000 5,750,000 5,750,000 95,106,982 Improvements II The next several slides provide the Operations&Maintenance (O&M)Projects/Programs with Modifications: O&M Projects/Programs with Modifications New Projects and/or Projects Proposed to Receive Additional Funding Projects: Project Council Current Appropriated Project FY24 FY25—FY 29 Total BTC 4 District Phase to Date 0 Lakeview Drive Channel Improvements 100662 9 Preliminary 2,000,000 - - 2,000,000 - Programs: Project Council Appropriated Project FY24 FY25 FY26 FY27 FY28 FY29 Total a District to Date ©Canal Management Phase I 100053 Citywide 4,000,000 500,000 500,000 500,000 500,000 500,000 500,000 7,000,000 ©Cave-In Repair Program 100380 Citywide 6,000,000 2,396,950 - - 8,396,950 Lake Management II 100232 Citywide 50,358,347 3,807,611 3,307,611 4,947,652 4,947,652 4,947,652 4,947,652 77,264,177 ©Roadside Ditch Program 100549 Citywide 5,821,750 - - - 5,821,750 April 11, 2023 48 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) Lakeview Drive Channel Council I r Total Project District(s): Cost Improvements 9 $2M New Project#100662 • Culvert installation project to alleviate erosion and moderate ' ' flooding �,a r..� • History of bank erosion and severe settling _ - w r _ .£ " ' sue: \ '' Illi' -:*-' i Y-�7 ' • � Appropriations to Date FY24 Budget FY25-29 Budget Total Balance to Complete 2,000,000 - - 2,000,000 - Council Total Project Canal Management Phase I District(s): cost Citywide $500 K/Yr Project#100053 • Current Cycle:>95 Year • Goal:25 Year • 61 Canal Inventory •z.,-'` • $1M added ATD �.Iiii+r "E _ 4. a y Sek, Appropriations to Date FY24 Budget FY25-29 Budget Total Balance to Complete 4,000,000 500,000 2,500,000 7,000,000 - April 11, 2023 49 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) Council Total Project Cave-In Repair Program District(s):' Cost Citywide $8.4 M Project#100380 —�-- • Current Cycle:>6-month backlog • • Goal:2-month backlog • st. • Process: ; • • Review maintenance records • Locate&identify pipes;update GIS • Clean&perform closed circuit television inspection(CCTV) l'• r+ • Coordinate with SW modeling for flood control improvements • • • Review inspection and develop repair plan t i y • Perform repairs - • Repairs Contribute to Increased System Lifespan and Flood control • $2.4M added in FY24 Appropriations to Date FY24 Budget FY25-29 Budget Total Balance to Complete 6,000,000 2,396,950 - 8,396,950 - Council Total Project Lake Management II District(s): Cost Citywide $4.5 M/Yr Project#100232 • Currently on a 95 Year Cycle !►4' r" • Goal 50 Year Cycle ;16 _= • Maintain 400 Inland Non-Tidal BMPs • ARPA Funding($21.3M)included in Project#100586 r • $500K added in FY24 Appropriations to Date FY24 Budget FY25-29 Budget Total Balance to Complete 50,358,347 3,807,611 23,098,219 77,264,177 - April 11, 2023 50 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) Council Total Project Roadside Ditch Program DiStrict(s): cost Citywide IL $5.8 M Project#100549 • Current 1-2 Year Backlog • Maintenance,rehabilitation and sediment removal as required on the :" ' approximate 550 miles of citywide roadside ditch systems ~ ` • Clear Backlog—Then establish 10 Year Cycle • Contracting - • Staffing • Reduced Maintenance Funding • $3.8M added ATD 'fit g :a Appropriations to Date FY24 Budget FY2S-29 Budget Total j Balance to Complete 5,821,750 - - 5,821,750 - The next two (2)slides provide the O&M Accomplishments/Projects Underway: O&M Accomplishments/Projects Underway Pinewood Road • Project#100505 x +i E- • Replaced existing culvert with double box culvert,previous culvert provided small hydraulic opening • Utility Conflicts • • Location is Year-Round Highly Traveled Area • Main Access Point to Residential Homes in Area 1 • Total Project Cost:$2,630,000 , } • Completion Date:July 2022 April 11, 2023 51 CITY MANAGER'S BRIEFINGS FY2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) O&M Accomplishments/Projects Underway Rock Creek#1 Dredging Project • Completed under the Lake Management II Program(Project#100232) • Restored the lakes stormwater capacity back to the original design capacity ' 4-4 • Total accumulated material removed from the lake:4,479 CY • Included outfall protection work to repair 6 outfalls :i3•• _ • Total Project Cost:$290,000 "''3 '+ • Completion Date:May 2023 • 4 3.. SWM Major Challenges • Overall construction cost increases • Funding for current and future maintenance requirements • Continue efforts to complete requirements of American Rescue Plan • Reduction of Maintenance Cycles and Backlogs • Increase Neighborhood Rehabilitation Efforts • Expand Canal&Roadside Ditch Maintenance • Balancing the need for new infrastructure vs.Maintaining existing infrastructure. • Increasing need for Stormwater Pump Station maintenance. April 11, 2023 52 CITY MANAGER'S BRIEFINGS FY2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) STORMWATER& FLOOD PROTECTION CIP ITEM#74071 (Continued) • • Discuss• . i = x . x �� . �. oI— w (! YiC Gr� T��Y f.�' 1e'7..' A r^.. !K ..��_ �R'-''.._ ' y :_ �i3�+'�'�e U.*.4461*771,1( _'- 1.14 -.--.7;i0t '-‘. '. 7.7.,-,- -e'7's"..k.-- Mayor Dyer expressed his appreciation to Ms. Utterback, Mr. Milliken and Mr. Koetter for the presentation. April 11, 2023 53 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP ITEM#74072 3:27P.M. Mayor Dyer welcomed Dave Jarman, Transportation Division Manager — Public Works. Mr. Jarman expressed his appreciation to City Council for their continued support: FY 2023-24 to FY 2028-29 Capital Improvement Program ROADWAYS David Jarman,P.E. April 11,2023 Ci TY OF V IRGINIA BEAT- Public Works Here is Roadways Overview: Roadways Overview Bridge-0.56% I Congestion Relief&Capacity Impr.-$112 M(55.2%) / -> 32 Projects/Programs Maintenance / 14.8% Safety Improvements-$27.7 M(13.7%) - 15 Projects/Programs Special 15.8% City Congestion Special-$32.2 M(15.8%) Roadway s - 12 Projects/Programs Fundingcapacity 55.2 Maintenance-$30.1 M(14.8%) Safety Years 1-6 -> 3 Projects/Programs 13.7% Bridge-$1.0 M(0.56%) 2 Projects Total City Funding in Years 1-6:$203 M 64 Total Projects/Programs April 11, 2023 54 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP ITEM#74072 (Continued) Roadways Overview • City Funding Years 1-6:$203 M (57%) Fede State Funding Years 1-6:$29.8M (8%) Total Roadways Federal Funding Years 1-6:$127.2 M(35%) Funding City Years 1-6 57% State Total Funding in Years 1-6:$360 M 8% l Total Roadways Program Cost:$1.6 B The next few slides provide Roadways Projects with No Change: Roadways Projects with No Change Project Council Current Appropriated FY25— Project 8 District Phase to Date FY24 FY29 Total BTC 1 Atlantic Avenue Pedestrian Improvements 100633 6 Preliminary 266,000 1,134,200 - 1,400,200 - 2 Centerville Turnpike Phase II• 100057 7 Acquisition 47,077,711 19,320,596 10,171,884 77,384,612 - 3 Dam Neck Road/Holland Road Intersection Imp.•• 100537 2,10 Preliminary 430,000 1,760,000 631,500 2,821,500 - 4 Elbow Road Extended Phase II-B• 100529 2 Acquisition 50,117,537 5,865,763 1,000,000 56,983,300 5 Elbow Road Extended Phase II-C• 100159 2 Acquisition 25,091,600 3,000,000 - 28,091,600 - 6 First Colonial Rd/Va.Beach Blvd.Intersection Imp.• 100183 6 Construction 34,044,516 - - 34,044,516 7 General Booth Blvd/Camp Pendleton Inter.Imp.••• 100192 5,6 Design 1,909,000 1,830,500 - 3,739,500 - 8 General Booth Blvd/Oceana Blvd Inter.Imp.•• 100542 5 Preliminary 500,000 2,050,277 1,550,000 4,100,277 9 Greenwich Rd Crossover/Cleveland Str Imp. 100199 4 Construction 14,881,314 - - 14,881,314 - 10 Holland Road Phase I• 100564 3,10 Preliminary - - 24,510,485 24,510,485 - 11 Holland Road Phase II. 100565 3,10 Preliminary - - 2,059,814 2,059,814 - 12 1-264/Independence Interchange Improvements••• 100211 3,4 Preliminary 500,000 - - 500,000 289,250,000 13 Independence Blvd/Columbus St Ped Improvements• 100554 4 Design 511,385 - - 511,385 14 Independence Blvd/Edwin Drive Intersection• 100482 3 Preliminary - - 14,592,026 14,592,026 - 15 Indian River Road Phase VII-A• 100217 1,2,7 Acquisition 63,073,923 5,849,290 9,467,729 78,390,942 - 16 Indian River Road Phase VII-B• 100213 1,2,7 Acquisition 12,879,886 3,934,818 2,966,554 19,781,258 - 17 Indian River Rd/Princess Anne Rd Intersec.Imp. 100329 2 Preliminary 210,211 - - 210,211 7,712,089 •Project partially State/Federal Funded "Project 10096 State/Federal Funded ••'Project Also Includes Non-Programmed Funds April 11, 2023 55 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP ITEM#74072 (Continued) Roadways Projects with No Change Project Council Current Appropriated FY25- Projed 0 District Phase to Date FY24 FY29 Total BTC 18 Laskin Road Bridge Replacement•'• 100240 6 Construction 20,530,598 - - 20,530,598 - 19 Laskin Road Phase I-A••• 100242 6 Construction 23,619,4,30 - - 23,619,480 - 20 Laskin Road Phase I-B• 100239 6 Preliminary 2,278,981 2,000,000 2,392,869 6,671,850 36,245,778 21 Laskin Road Phase II. 100501 6 Preliminary 783,111 - 783,111 32,037,314 22 Laskin Road Phase III•• 100243 6 Preliminary - - 13,036,604 13,036,604 30,774,810 23 Nimmo Parkway Phase VII-13. 100278 2,5 Design 16,011,438 3,000,000 30,368,062 49,379,500 - 24 N.Great Neck/London Bridge/VB Blvd Inter.Imp.•• 100546 3,6,8 Preliminary - • 2,767,995 2,767,995 - 25 Northampton Blvd/Diamond Springs Road Intersec.• 100568 4,9 Preliminary - - 13,431,136 13,431,136 - 26 Parliament Drive Sidewalk Phase I• 100555 1 Design 1,083,386 1,020,801 928,234 3,032,421 - 27 Parliament Drive Sidewalk Phase II• 100301 1 Design 1,212,658 1,029,571 1,338,226 3,580,455 - 28 Princess Anne Road Phase VII-A 100317 2 Preliminary 350,000 - - 350,000 11,925,000 29 Relocation of 19th Street&Pacific Avenue Signal 100627 6 Preliminary 300,180 106,000 989,000 1,395,180 30 Sandbridge Road Sidewalk. 100556 2,5 Design 1,034,992 - 99,508 1,134,500 - 31 Sandbridge Road-Nimmo VII-A• 100356 2,5 Construction 25,425,742 - - 25,425,742 - 32 Shore Drive Corridor Improvements Phase III. 100381 8 Acquisition 45,322,920 665,575 2,140,131 48,128,626 - 33 Upton Dr Extended/Dam Neck Station Imp. 100429 5 Preliminary 1,300,000 - - 1,300,000 - 34 West Neck Road Phase IV 100483 2 Construction 9,366,533 - 9,366,533 - 'Project portiallyState/Federal Funded "Project 100%State/Federal Funded ...Project Also Includes Non-Programmed Funds IIIIIIMMIIIIIIIIIIIIIIIIIIIIIIIIIIIII Roadways Programs with No Change Projed Project Council Appropriated FY24 FY25 FY26 FY27 FY28 FY29 Total IF District to Date 1 Bus Stop Infrastructure& 100050 Citywide 1,667,126 250,000 250,000 250,000 250,000 250,000 250,000 3,167,126 Accessibility Improvements• 2 City Wide Street Lighting 100502 Citywide 210,000 70,000 70,000 70,000 70,000 70,000 70,000 530,000 Improvements III 3 Construction Engineering and Inspections(CEl)Program 100634 Citywide 3,500,000 3,500,000 3,500,003 3,500,000 3,500,000 3,500,000 3,500,000 24,500.000 4 Major Bridge Rehabilitation II 100268 Citywide 13,820,284 1,460,000 1,460,000 1,460,000 1,460,000 1,460,030 1,460,000 22,580,284 5 Rural Road Improvements II 100347 Citywide 1,754,424 250,000 250,000 250,000 250,000 250,000 250,000 3,254,424 6 Rural Road Recurring Flooding,SLR, 100348 Citywide 500,000 500,000 500,000 500,000 500,000 500,000 500,030 3,500,000 &Resiliency 7 Street Reconstruction II. 100401 Citywide 28,625,000 2,150,000 2,150,000 2,150,000 2,150,000 2,150,000 2,150,000 41,525,000 8 Traffic Calming 100422 Citywide 650,000 250,000 250,000 250,000 250,000 250,000 250,000 2,150,000 9 Traffic Safety Improvements IV. 100423 Citywide 17,614,875 2,359,928 2,984,959 2,622,192 4,387,253 2,957,515 2,957,515 35,884,237 10 Traffic Signal Rehabilitation II. 100425 Citywide 5,772,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 14,172,070 11 Traffic Signal Retiming II 100522 Citywide 1,361,180 740,614 150,000 150,000 813,000 150,000 630,000 3,994,794 12 Various Cost Participation Projects II 100447 Citywide 325,000 25,000 25,000 25,000 25,000 25,000 25,000 475,000 13 Wetlands Mitigation Banking II . 100484 Citywide 200,000 100,000 100,000 100,000 100,000 100,000 100,000 800,000 'Program partially State/Federal Fundeo April 11, 2023 56 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP ITEM#74072 (Continued) Here are the Roadways Projects Deferred/Delayed: Roadways Projects Deferred/Delayed Project Council Current Appropriated Project FY24 FY25-FY29 Total BTC tf District Phase to Date 1 Cleveland Street Improvements. 100123 4 Design 20,249,933 3,637,067 4,533,935 28,420,935 9,199,281 2 Elbow Road Extended Phase II-D• 100160 2 Design 1,341,128 287,723 3,121,149 4,750,000 28,680,613 3 Ferrell Parkway 100171 1,7 Design 445,672 - - 445,672 4,524,047 4 Landstown Road Phase I 100235 2 Design 4,457,565 180,400 - 4,637,965 8,898,093 5 Pleasure House Road Phase I 100524 9 Design 1,057,139 - - 1,057,139 8,983,293 6 Pleasure House Road Phase II 100306 9 Design 1,905,211 - - 1,905,211 16,766,284 7 Shipps Corner Road Improvements 100379 3 Design 750,240 - - 750,240 3,412,753 8 Shore Drive Corridor Improvements Phase IV 100383 9 Preliminary 2,648,637 - - 2,648,637 30,941,977 Project partially State/Federal Funded • Due mostly to inflation,projects were prioritized based on schedule, • Resources redirected to projects closer to construction readiness,&Federal/State Funding requirements construction timeline or to meet Federal/State obligations. • Projects beginning construction within 18-24 months were prioritized • Adequate funds remain on donor projects to • Projects early in design,consisting of local funding only,and/or continue design consisting of funding primarily in outer years strategically selected to be delayed or deferred The next several slides provide Roadways Projects with Modifications: Roadways Projects with Modifications New Projects and/or Projects Proposed to Receive Additional Funding Project Council Current Appropriated Project IY District Phase to Date FY24 FY25-FY29 Total BTC 1 Centerville Turnpike Phase le 100058 7 Design 42,519,593 5,674,751 13,377,294 61,571,638 - 2 Rosemont Road Phase V. 100340 10 Design 19,690,000 858,429 16,287,385 36,835,814 - 3 Clearfield Avenue• 100650 4 NEW - - 15,046,279 15,046,279 • 4 General Booth Blvd/Dam Neck Road• 100648 5 NEW - - 5,269,063 5,269,063 - 5 Independence Blvd/Pleasure House• 100647 9 NEW • - 6,402,027 6,402,027 - 6 Indian River Rd-Thompkins Ln•• 100646 1,7 NEW - - 2,669,303 2,669,303 - 7 Providence Road• 100649 1,3 NEW - - 12,666,967 12,666,967 - 8 Indian River Road Safety Improvements NEW 2 NEW 500,000 - 500,000 19,400,000 9 Indian River Road Bridge(Speed Fentress) NEW 2 NEW - 1,000,000 • 1,000,000 76,148,000 Frdject partially State/Federal Fonder: •'Proje;t 700.,State/Federal Fund.:: April 11, 2023 57 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP ITEM#74072 (Continued) Centerville Turnpike Phase III DStuncil): total Project cost Project#100058 7 $61.6 M • Four-lane divided highway from Kempsville Road to the l, , Chesapeake City Line 9 t A 1 3; • Currently at 60%Design * ,. - y 5 s " - . .T • Working to incorporate updated drainage standards into the As...._ ! .- as 90%Design F:, Y.r- ,N:.1`'_'i.` _i�_ _ if. • Construction start:2/27 ;� e- �". • $10M BTC Funded FY27-FY29 tiii.,,;,,,-' * .t �►' 1,4 ,F` Appropriations to Date FY24 Budget FY25-29 Budget Total Balance to Complete 42,519,593 5,674,751 13,377,294 61,571,638 - VD Rosemont Road Phase V DiCouncil Total Project strktrict(s): Cost 10 $36.8 M Project#100340 • Four-Lane divided roadway between Lynnhaven Parkway • ‘„ ,-7-7-A;l v'17_* -7F- and Dam Neck Road("1.3 mi) " E - • Reduce congestion,signal upgrades , lynnhaven Pkwy_ • 10-ft wide Shared Use Path ,a n • Design is 60%complete,working towards 90%Design • Stormwater Management Credits provided under 100235 ,..:9 ��Oce. o, , Landstown Road Phase I frq'' - c?'ft . • Utility relocations-existing overhead to underground ' t.``Ti• ' a • $13.3M BTC Funded FY26&FY27 -?;Sh e 4 { Appropriations to Date FY24 Budget FY25-29 Budget Total Balance to Complete 19,690,000 858,429 16,287,385 36,835,814 - April 11, 2023 58 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP ITEM#74072 (Continued) Council Total Project Clearfield Avenue District(s): Cost 4 $15 M Project#100650 • New awarded SMART Scale Round 5 Project ` - 'Q�a4 ki • Cleveland Street to Virginia Beach Blvd ,,-,- cab . • Approx.0.3 miles ,.• • Installation of continuous left-turn lane s f wf e 3 6 • Benefits: illirr • ❖Continuous left-turn lane addresses congestion and safetybyadding - t, dedicated turn lane for turn movements , :<*- - -_.4 :•Pedestrian/Bike Improvements s ; • Site acquisition required 44, s: •.-,, ''0`► ,1 Appropriations to Date FY24 Budget FY25-29 Budget I Total Balance to Complete 15,046,279 15,046,279 - General Booth Blvd/Dam Neck Rd Council Total Project District(s): Cost Intersection 5 I $5.3M Project#100648 y —7--r 4 • New awarded SMART Scale Round S Project 1 z;:>.r� / �. • Includes: • Additional southbound left-turn lane on .ems General Booth Blvd at Dam Neck Rd —'—" . •W • Converts one westbound through lane to additional right-turn lane on Dam Neck Road Yam./ / —o,,t. �K"0 ---- = • Pedestrian/Bike Improvements ! ( �� • Improved traffic flow to and from Dam Neck Base ;. 'Tr /il/ 171--p, III.......'• , - - 1 Appropriations to Date FY24 Budget FY25-29 Budget Total I Balance to Complete 5,269,063 5,269,063 - April 11, 2023 59 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP ITEM#74072 (Continued) Independence Blvd / Pleasure House Road Council Total Project District(s): I Cost Intersection 9 $6.4M Project#100647 `"' 'sue` ,� • firkik- ',-7';:r1".,..- 441 'te'' _.. :-/). • New awarded SMART Scale Round 5 Project o • Converts existing intersection to"Green-T" intersection - �;- .. Si,, o 1 .,- • Includes median break north of the intersection to accommodate 14 S'-," ,,,�J U-turns ;��}t��0. .� �`' 1� '','�c • Addresses left-turning congestion from Pleasure House Rd to S. ,. . t. �' • Independence Blvd • • ! " + ,, sy p., • No site acquisition required r �` '• g 414 r .r,N , \- Appropriations to Date FY24 Budget FY2S-29 Budget Total Balance to Complete 6,402,027 6,402,027 - .+ Council Indian River Rd / Thompkins In District(s): Cost L 1,7 $2.7M Project#100646 — • New awarded SMART Scale Round 5 Project ; a — • Includes modifications at two intersections: • � -' 41, •:•Indian River Road/Kemps River Drive .. , —•Signal modifications,ped improvements r. 1 ' ' '. " artist' aps ❖Indian River Road/Thompkins Lane —•Remove traffic signal;convert to modified r-cut v --, fr o� to restrict turning movements �� `"� • Includes Pedestrian/Bike Improvements Q ` ', `40, ,, S • Addresses congestion between completed Indian `,�c�� '3 s .-: , t.c��R��F ``�' r River/Kempsville intersection and pending Centerville r - RRo Turnpike Phase II �' ,{ • No site acquisition required • @r� Appropriations to Date FY24 Budget FYZS-29 Budget Total Balance to Complete 2,669,303 2,669,303 - April 11, 2023 60 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP ITEM#74072 (Continued) Providence Road CouncilTotalPr Project District(s): Cost Project#100649 1,3 �� $12.7M • New awarded SMART Scale Round 5 Project J '"•v — • Kempsville Road to Churchill Drive i•t�fi =.*4l►7 r '- z; • Approx.0.6 miles • Includes Installation of continuous left-turn lane& Pedestrian/Bike Improvements • Benefits: •:•Improves congestion and safety by adding dedicated turn lane .•Improved traffic flow for nearby schools rp Appropriations to Date FY24 Budget FY25-29 Budget Total Balance to Complete 12,666,967 12,666,967 - Indian River Road Bridge 1 Council ProectCost District(s): J 2 $77.1 M (Speed Fentress) New Project ,,: -. � • Replacement of the Speed Fentress Bridge over West 4 2� y Neck Creek y • Preliminary Engineering Report(PER)to be completed - • with FY24 funding Indian River Rd Fly't l • New bridge is anticipated to be longer than the existing '+ bridge due to environmental requirements • 2022 Overall Condition rated Poor/Fair Q' • Rehab design is underway to address repairs: concrete -_` _ deck,bearings,and substructure and will bring rating up a` to Fair/Good Appropriations to Date FY24 Budget FY25-29 Budget Total Balance to Complete 1,000,000 - 1,000,000 76,148,000 April 11, 2023 61 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP ITEM#74072 (Continued) Indian River Road Safety Council Total Est. Districts): Project Cost Improvements 2 $19.9M New Project . �- V'.4 • Safety improvements on Indian River Rd between West ♦ �b 'ts t �. Neck Rd and Princess Anne Rd,approximately 1.1 miles .--�:, a, • Improvements include shoulder widening,pavement `' .�- widening,guardrail,striping,&signage rc Indian River Rd • Includes utility relocations,acquisitions,and permitting ' ` ' . 1. • Excludes the Speed-Fentress Bridge footprint Appropriations to Date FY24Budget I FY25-29 Budget Total Balance to Complete 500,000 - 500,000 19,400,000 Here are Roadways Accomplishments/Projects Under Way: Roadways Accomplishments/ Projects Under Way Project Project I District Status Completion Cost First Colonial Rd/VB Blvd First Colonial Rd/Va.Beach Blvd Intersection 100183 6 Construction(20%) Nov 2025 $34M Indian River Rd/Providence Rd Intersection 100218 1,7 Construction(70%) Apr 2023 $3.15M _,�'� ,s -: r�r, Laskin Rd Bridge/Laskin Road Phase 1-A(VDOT) 100240/100242 6 Construction(60%) Spring 2024 $141.7M - - HLjr. ---_.- Potters Road Diet 100423 3,5,6 Complete Mar 2023 $1.2M '' g.. -- Princess Anne Road Phase VII I 100318 2,5 Complete Sept 2022 $38.6M •" , ..--.: Providence Rd Sidewalk 100322 1,3 Construction(60%) Aug 2023 $971K Sandbridge Rd-Nimmo VII-A 100356 _ 2,5 Construction(25%) Aug 2025 $25.4M -:. (�" - West Neck Road Phase IV 100483 2 Construction(55%) Nov 2023 $9.4M "'-;� , J f ", • t 5an 's.e'_Rd P Yl t o r ." £ yc,nat'- .f i 1,1041 t �• 6 L ,s -� wgdr I' l�4u i 1 r, r t I, iI .-- `Fri-;.W..., a 1 c i J if .:6 ? Po" r a iet ,, .'.. . A �_,` ar 4 ,, , April 11, 2023 62 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) ROADWAYS CIP ITEM#74072 (Continued) Here are the Roadways Major Challenges: Roadways Major Challenges :•Market Conditions • Regional construction activity is putting pressure on the market HRBT,CBBT,I-64/1-264,HREL are all consuming resources Impacts bid prices,SWAM availability,responsiveness ❖Inflation/Cost Increases • Some pricing has plateaued,few(if any)reductions right now, long lead items are still problematic • Escalation provisions are now in place to address price fluctuations(steel,fuel,&asphalt) ❖Funding/Programming • CIP programming extremely challenging due to cost increases, state/federal commitments,priorities • VDOT Performance Metrics are being implemented r • • a- Discussio L ' I).-- = -auta. . z -. .. rtr'_•- _,- ..ram__:r ',Y.:,..e-. 4:7 _. _cam` 4 .. �f"i . e .. � Y• e^ e+`i'r i '79 it -'t_ •TS• i `---t Y__,.e. 4��' - i =-,* ; S '-74 to 4... _~ v it. - ic ��.." � ..if � tire,-'t. �� _ a,�ati -�s�w _ Mayor Dyer expressed his appreciation to Mr. Jarman for the presentation. April 11, 2023 63 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES/WATER & SEWER CIP ITEM#74073 3:47 P.M. Mayor Dyer welcomed Bob Montague,Director. Mr.Montague expressed his appreciation to City Council for their continued support: FY 2023-24 Proposed Budget Robert S.Montague,Jr. April 11,2023 ICITY OF VP PublicNIA BEACH Utilities Here is the Organization Summary: Organization Summary Num.-._ Divisions Total` 4 Budget 416.00 4 $141,300,253 •+1 Proposed FTE-Utility Account Rep I(fully reimbursed by Public works) April 11, 2023 64 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES/WATER& SEWER CIP ITEM#74073 (Continued) The next four(4)slides provide FY 2023-24 Revenue and Expenditures: FY 2023-24 Revenue - $141e3M Water Service Availability, $9,018,854 Sale of Water, $53,759,524 Sewer Charges, $69,146,260 Miscellaneous Revenue. $3,524,394 Interest Income, , $442,222 Capital Recovery Fees, S3,185,673 Transfers In Support), S2,223,326 FY 2023-24 Expenditures - $141.3M Norfolk Water Services Contract and Sales Agreement, $32,267,332 Reserves,$3,777,810 Transfers to General Fund, • $10,064,080 Operating Expenses, Y- $29,771,119 Pay-Go,$8,600,000 Debt Service, ...t .. $19,484,769 April 11, 2023 65 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES/WATER & SEWER CIP ITEM#74073 (Continued) Department Operating Budget Program FY 2023 FY 2023 FY 2024 FY 2024 Change from A.•—d FTE Pro•• d FTE FY 2023 Directors Office $453,146 3 $521,566 3 $68,420 Business and Customer Service $9,694,567 72 $10,298,908 73 $604,341 Technical Services $2,332,741 25 $2,804,658 27 $471,917 Engineering Administration $8,604,800 76 $9,250,967 76 5646,167 Regulatory Management $4,091,795 - $6,290,000 - $2,198,205 Lake Gaston Facility $3,085,358 - $3,203,050 - $117,692 Operations Administration $5,490,431 32 $5,319,429 24 ($171,002) Sewer Collection $7,310,493 56 $6,606,220 55 ($704.273) Water Distribution $5,144,014 46 $5,608,810 45 $464,796 Meter Operations S5,398.218 28 $5,488,267 28 $90,049 Sewer Pump Stations $7,985,099 58 $9,197,566 58 $1,212,467 Electncal Support $2,032,384 19 $2,741,821 27 $709,437 Norfolk Water Contract and Sales Agreement $33,687,795 - $32,267,332 - ($1,420,463) Debt Service $19,130,303 - 518,934,769 - ($195.534) Pay-Go $7,023,893 - $8,600,000 - $1,576,107 Transfers $9,985.502 - S10,064,080 - $78,578 Reserves and Retiree Health Care $5,105,653 - $4,102,810 - ($1,002.843) Total $136,556,192 415 $141,300,253 416 $4,744,061, ' �;_` Ay, -yR _, -,'---. Department Operating Revenue Budget FY 2023 FY 2024 Change from .• B y•etR'. • t FY 2023 Sewer Charges $67,433,498 $69,146,260 $1,712,762 Sale of Water $51,357,306 $53,759,524 $2,402,218 Water Service Availability $7,887,296 $9,018,854 $1,131,558 Capital Recovery Fees $2,680,133 $3,185,673 $505,540 Miscellanceous Revenue $3,425,051 $3,524,394 $99,343 Transfers In(Billing Support) $2,126,293 $2,223,326 $97,033 Interest Income $1,646,615 $442,222 ($1,204,393) Total $136,556,192 $141,300,253 $4,744,062, April 11, 2023 66 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES/WATER& SEWER CIP ITEM#74073 (Continued) Here are the Challenges in FY 2024 and Beyond: Challenges in FY 2024 and Beyond • Minimal growth in customer accounts-4%since 2011 • Norfolk Water Contract and Sales Agreement-23%of FY 2024 operating budget • Aging infrastructure • Competitive contractor market • Inflation-bids in 2022 exceeded engineer estimates by 48% • Increased personnel costs • Lead and Copper Rule Revision (LCRR) regulatory requirements Here are the Proposed Rate Increases FY 2024: Proposed Rate Increases FY 2024 • Increasing cost of services Sanitary Sewer Water Water Service 'Service Charge(single outpacing revenue at current rates Commodity Rate Availability Charge family residence-per Fiscal Year •er 1 000 allons 5/8-meter month • Rate increases necessary to 2010 $4.10 $4.10 $19.54 support continuing services 2011 $4.41 $4.41 $19.54 2012 $4.41 $4.41 $22.12 • New rates will result in a monthly 2013 $4.41 $4.41 $24.86 zo14 $4.a1 $a.al $z7.76 increase of$2.86 to the average 2015 $4.41 $4.41 $30.81 residential bill 2016 $4.41 $4.41 $30.81 2017 $4.41 $4.41 $30.81 2018 $4.41 $4.41 $30.81 2019 $4.41 $4.41 $30.81 2020 $4.90 $4.41 $30.81 2021 $4.90 $4.41 $30.81 2022 $4.90 $4.41 $30.81 2023 54.90 $0..30 $4.41 50.59 $530.81150 n 2024 $5.2 $5.00 $31.58 April 11, 2023 67 CITY MANAGER'S BRIEFINGS FY2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES/WATER& SEWER CIP ITEM#74073 (Continued) Here are Comparative Municipal Water and Sewer Charges: Comparative Municipal Water and Sewer Charges Monthly Bill for Single-Family Residence with Average 5,000 Gallons Water Consumption Municipality Rank Water Sewer Total Hampton 1 $37.86 $18.38 $56.24 Virginia Beach Proposed 2 $31.00 $31.58 $62.58 Portsmouth 3 $38.09 $26.01 $64.10 Newport News 4 $38.06 $27.53 $65.59 Norfolk 5 $39.24 $33.62 $72.86 Chesapeake 6 $43.53 $30.25 $73.78 Suffolk 7 $82.95 $48.60 $131.55 'Virginia Beach rates based on proposed FY 2024 increase;rates of other localities are as of FY 2023 MIIIIIIIIIIIIIIIIMMIMIMIIIIIIIIIIMIMI Five-Year Programmed Rate Increase FY 2023 Rate Cun nt FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Water Commodity Rate $4.90 $5.20 $5.74 $6.23 $6.54 $6.87 Sewer Charge $30.81 $31.58 $32.37 $33.18 $33.18 $33.18 Water Seance Availability Charge $4.41 $5.00 $5.53 $6.00 $6.30 $6.61 Residential Bill(5,000 gallons) $59.72 $62.58 $66.62 $70.34 $72.20 $74.15 $Change $2.86 $4.04 $3.72 $1.86 $1.95 %Change 4.8% 6.5% 5.6% 2.6% 2.7°A • Align with expected increases in operating expenses • Recently completed study recommended increasing rates to recover the cost of providing services April 11, 2023 68 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES/WATER & SEWER CIP ITEM#74073 (Continued) Capital Recovery Fee Increase • A one-time"equity"charge to new customers • Recently completed study recommended increases to recover the increased cost associated with new and/or expanded facilities Metersize(in.) Current Proposed Current Proposed 5/8 $1,545 $2,521 $2,267 $2,900 1 $3,863 $6,302 $5,667 $7,251 1.5 $7,727 $12,603 $11,333 $14,502 2 $12,363 $20,165 $18,133 $23,203 3 $23,181 $37,809 $34,000 $43,506 4 $38,364 $63,016 $56,667 $72,509 6 $77,268 $126,032 $113,334 $145,019 8 $123,629 $201,650 $181,334 $232,030 10 $177,717 $289,872 $260,668 $333,543. •Fees last increased in FY 2015 Water Tap and Meter Fee Increase • Tap and Meter fees were last increased in FY 2016 • Recommended fees recover rising costs of meters, materials,equipment and labor Fee Current Pro.osed 5/8-inch and 3/4-inch tap and meter $493 $1,014 5/8-inch and 3/4-inch meter only $363 $592 1-inch tap and meter $579 $1,094 1-inch meter only $449 $672, `Water taps for mandatory connections only.Most taps will remain at actual contractor cost. April 11, 2023 69 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES/WATER& SEWER CIP ITEM#74073 (Continued) Here is the Water and Sewer CIP Overview: Water and Sewer CIP Overview • 33 Water Projects FY Water Sewer Total • 27 Sewer Projects FY 2024 $16,260,000 $23,485,000 $39,745,000 FY 2025 $12,498,000 $29,553,000 $42,051,000 FY 2026 $15,734,000 $26,370,000 $42,104,000 FY 2027 $9,430,000 $27,150,000 $36,580,000 FY 2028 $10,340,000 $22,980,000 $33,320,000 FY 2029 $11,125,000 $28,875,000 $40,000,000 FY 2024-2029 $75,387,000 $158,413,000 $233,800,000 32% 68% 8.5%increase Here is Means of Financing: Means of Financing Water and Sewer CIP Sections FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Tota I Revenue Bonds $26,030,000 $ 28,936,000 $28,989,000 $23,465,000 $20,205,000 $26,885,000 $154,510,000 Pay-As-You-Go 8,600,000 8,000,000 8,000,000 8,000,000 8,000,000 8,000,000 48,600,000 Net Assets 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 30,000,000 HRSD Contribution 115,000 115,000 115,000 115,000 115,000 115,000 690,000 Total $39,745,000 $42,051,000 $42,104,000 $36,580,000 $33,320,000 $40,000,000'$233,800,000 April 11, 2023 70 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES/WATER& SEWER CIP ITEM#74073 (Continued) The next few slides provide Highlights: r• Jr r Highlights :f Pembroke Meadows Water Distribution System and Sanitary • Sewer Replacement -Phase • Project to replace about 14,800 feet of water -r main,280 water service lines,and 2,200 feet ~ of sanitary sewer pipe `, • Current Construction Contract:$5.1 M )`'• • Project Start Date:August 202 r • Expected Completion Date:March 2024 4- Highlights 1 , Lake Gaston Pipeline's Meherrin - - • ,� - River Crossing Replacement w 3 • Project to reroute existing crossing under 70 '`- 16. the Meherrin River • Reduces operating and maintenance expenses • Construction:$3.65M !s April 11, 2023 71 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES/WATER & SEWER CIP ITEM#74073 (Continued) • Highlights i~ •, • Evaluating Alternative Contracting 4: Strategies to Mitigate Supply Chain& it Inflationary Project Cost Increases • Continued reprioritization of projects i using available funding • Continued re-evaluation of project scopes • 1 New Project:Stumpy Lake Dam Improvements Six-Year Capital Improvement Program System Expansion,4% system Expansion,3% Operations& -_ Support,6% PC'E PGE pvER Ps- . \N\S N1,11) E�(zS CD\-- E� � RS° � 39 CEP 39 CEP Operations Aging Support,8°. Infrastructure, Aging 6714 Infrastructure 88°4 Water Sewer April 11, 2023 72 CITY MANAGER'S BRIEFINGS FY 2023-24 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) PUBLIC UTILITIES/WATER&SEWER CIP ITEM#74073 (Continued) Here are Initiatives Underway& Conclusion: Initiatives Underway & Conclusion • Advanced Metering Infrastructure(AMI) feasibility study N • Compliance with EPA s R�. ��- ;- LCRR 5 Y - • Aging Infrastructure .- ` ! ' H • • Mayor Dyer expressed his appreciation to Mr.Montague for the presentation. April 11, 2023 73 CITY COUNCIL DISCUSSION/INITIATIVES ITEM#74074 4:14 P.M. Council Member Rouse advised in May 2022 the Active Transportation Advisory Committee(ATAC)began working on an initiative to build connectivity throughout the City by creating maps of bicycle trails in the City. Council Member Rouse expressed her appreciation to Chair Walter Camp for his efforts in finding the necessary funding and to Corrina Green, Staff Liaison and Planner III, Parks & Recreation,for her work on creating GIS maps with details on the types of trails. Council Member Rouse advised the ATAC is continuing to develop the maps with levels of difficulty and safety information and once complete, they will be available to the public. April 11, 2023 74 CITY COUNCIL DISCUSSION/INITIATIVES ITEM#74075 (Continued) Council Member Rouse advised the Minority Business Council (MBC) will hold the MBC Spring Contractors Round Table Event for SWaM contractors on April 13`h from 1:00 — 4:00 P.M, at the Advanced Technology Center(ATC) located at Tidewater Community College. April 11, 2023 75 CITY COUNCIL DISCUSSION/INITIATIVES ITEM#74076 (Continued) Council Member Rouse referenced the Community Listening Sessions for public input on the City's election system, and advised surveys were mailed out to randomly selected residents on April 7th, with a due date of May 26`h. The online surveys will be available to the public on April 19`h. April 11, 2023 76 CITY COUNCIL DISCUSSION/INITIATIVES ITEM#74077 (Continued) Council Member Rouse provided an update on the Something in the Water(SITW)Festival, advising there will be a free "Lead the Way"event on April14`''from 4:00- 7:00 P.M, at Mt. Trashmore and is intended to provide support to small business owners in the community. Council Member Rouse advised she and Council Member Ross-Hammond received an update about the Festival and the guiding theme this year is "belonging", not just for the Festival to be in the City but for all people to feel a sense of"belonging"as well as "a Year of Impact", where there will be more announcements made on events scheduled that will last beyond the three-day Festival. April 11, 2023 77 CITY COUNCIL DISCUSSION/INITIATIVES ITEM#74078 (Continued) Vice Mayor Wilson advised she and Council Member Holcomb have been appointed to the School Board Workforce Development Committee and will attend the first meeting on April 17`h, at 5:00 P.M., at the Economic Development Office. April 11, 2023 78 CITY COUNCIL DISCUSSION/INITIATIVES ITEM#74079 (Continued) Council Member Henley asked for information on the Avangrid Public Hearing. City Manager Duhaney advised the news release has gone out to let the public know of the Public Hearing scheduled for May 4th at 6:30 P.M, at City Hall. City Manager Duhaney advised there will be a presentation for the public and then City Council will take public comments. April 11, 2023 79 CITY COUNCIL DISCUSSION/INITIATIVES ITEM#74080 (Continued) Council Member Berlucchi advised the Windsor Woods Elementary School held a "Touch the Truck"event on April 6`h and expressed his appreciation to the staff and all who came to support it, adding the kids had a great time getting to see all of the vehicles including many first responder vehicles, a helicopter and Cox Communications bucket truck. April 11, 2023 80 CITY COUNCIL DISCUSSION/INITIATIVES ITEM#74081 (Continued) Council Member Ross-Hammond advised she held a meeting yesterday at the Westin Hotel for residents who had questions concerning the Special Service District (SSD) tax and proposed budget. Council Member Ross-Hammond expressed her appreciation to Kevin Chatellier, Director — Budget & Management Services, who assisted her in providing answers to approximately sixty(60) attendees. April 11, 2023 81 CITY COUNCIL DISCUSSION/INITIATIVES ITEM#74082 (Continued) Council Member Ross-Hammond advised she attended the Central Business District Association (CBDA) Princess Anne High School Internship Day on April 6111, where three (3)students were awarded$7,500.00 in scholarships and expressed her appreciation to Ms.Jeanne Cox-Evans for her work to organize the great event. Council Member Schulman advised this was the 31 S`Internship Day hosted by the CBDA, and this year they had 130 students and 30 companies participate. Council Member Schulman advised he has participated in this event ever since he was a member of the CBDA and expressed it is always a pleasure to help students navigate the choices they have ahead of them. Council Member Schulman further expressed his appreciation to the City Manager's Office for taking time to support several interns. April 11, 2023 82 CITY COUNCIL DISCUSSION/INITIATIVES ITEM#74083 (Continued) Council Member Schulman referenced the email from Chair Camp of the ATAC regarding the availability of$89-Million in state funded grants for the implementation of multi-use trails and would like to have a discussion with the Body in order to give the Government Affairs Liaison guidance to advocate funding for the City. April 11, 2023 83 CITY COUNCIL DISCUSSION/INITIATIVES ITEM#74084 (Continued) Council Member Remick advised he will hold his first Town Hall Meeting on April 26`h at Linkhorn Park Elementary School,starting at 6:30 P.M Council Member Remick advised L.J. Hansen, Captain O'Brian of the 2nd Police Precinct and School Board Member Beverly Anderson will join him to provide information and answer questions. Council Member Remick expressed his appreciation to Mr.Drew Lankford and Ms. Lauren Hopkins for their help to organize this meeting. April 11, 2023 84 ITEM#74085 Mayor Robert M. Dyer entertained a motion to permit City Council to conduct its CLOSED SESSION, pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purpose: PUBLICLY HELD PROPERTY: Discussion or consideration of the, acquisition of real property for public purpose; or of the disposition of publicly-held property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body pursuant to Section 2.2-3711(A)(3). • District 2 PUBLIC CONTRACT: Discussion of the award of a public contract involving expenditure of public funds, and discussion of terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body pursuant to Section 2.2-3711(A)(29) • Atlantic Park Construction Contracts PERSONNEL MATTERS: Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body pursuant to Section 2.2-3711(A)(1) • Council Appointments: Council, Boards, Commissions, Committees,Authorities,Agencies and Appointees April 11, 2023 85 ITEM#74085 (Continued) Upon motion by Council Member Ross-Hammond, seconded by Council Member Holcomb, City Council voted to proceed into CLOSED SESSION at 4:28 P.M. Voting: 10-0 Council Members Voting Aye: Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley, N. D. "Rocky" Holcomb,Robert W. "Worth"Remick,Dr.Amelia N.Ross-Hammond,Jennifer Rouse, Joashua F. "Joash"Schulman, Sabrina D. Wooten and Vice Mayor Rosemary Wilson Council Members Absent: Chris Taylor Break 4:28 P.M. — 4:40 P.M. Closed Session 4:40 P.M. — 6:19 P.M. April 11, 2023 86 CERTIFICATION ITEM#74086 Mayor Dyer RECONVENED the Special Formal Session. Upon motion by Council Member Ross-Hammond, seconded by Council Member Holcomb, City Council CERTIFIED THE CLOSED SESSION TO BE IN ACCORDANCE WITH THE MOTION TO RECESS Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: 9-0 Council Members Voting Aye: Michael F. Berlucchi, Mayor Robert M. Dyer, N. D. "Rocky" Holcomb, Robert W. "Worth"Remick,Dr.Amelia N. Ross-Hammond,Jennifer Rouse,Joashua F. "Joash" Schulman, Sabrina D. Wooten and Vice Mayor Rosemary Wilson Council Members Absent: Barbara M. Henley—left at the conclusion of the Closed Session Chris Taylor *Vice Mayor Wilson stepped out during the Atlantic Park Construction Contracts discussion due to a conflict of interest(4:40—5:34 P.M.) April 11, 2023 ��68N1$ c'S' E :7N: ' S 7 � . Y1 Ye.i _ OF OUR NKO°4S RESOLUTION CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION,pursuant to the affirmative vote recorded in ITEM#74085 on Page 85 and in accordance with the provisions of The Virginia Freedom of Information Act; and, WHEREAS:Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOW, THEREFORE,BE IT RESOLVED: That the Virginia Beach City Council hereby certifies that, to the best of each member's knowledge, (a)only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. Am a Barnes, C City Clerk April 11, 2023 87 ADJOURNMENT ITEM#74087 Mayor Robert M. Dyer DECLARED the City Council SPECIAL FORMAL SESSION ADJOURNED at 6:20 P.M. Terri . 'helius Chief Deputy City Clerk Ama arnes, MMC Robert M. Dyer City Clerk Mayor April 11, 2023