HomeMy WebLinkAboutJUNE 13, 2023 SPECIAL FORMAL SESSION MINUTES irrr
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a5 VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
June 13, 2023
Mayor Robert M.Dyer called to order the SPECIAL FORMAL SESSION in the City Council Conference
Room, Tuesday, June 13, 2023, at 2:00 P.M
Council Members Present:
Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley, N. D. "Rocky"
Holcomb, Robert W. "Worth" Remick, Dr. Amelia N. Ross-Hammond, Jennifer
Rouse, Joashua F. "Joash" Schulman, Chris Taylor, Vice Mayor Rosemary
Wilson and Sabrina D. Wooten
Council Members Absent:
None
2
MAYOR'S CALL FOR
SPECIAL FORMAL SESSION
ITEM#74261
"HONORABLE MEMBERS OF CITY COUNCIL
In accordance with the Virginia Beach City Code, Section 2-21, and by the authority vested in me as
Mayor of the City of Virginia Beach,I hereby call for a SPECIAL FORMAL SESSION of the VIRGINL4
BEACH CITY COUNCIL:
Tuesday,June 13,2023
at the conclusion of the open meeting agenda items
City Council Conference Room 2034
Building 1, City Hall,2"d Floor
2401 Courthouse Drive
A Formal Session is already part of this regularly scheduled meeting, but that Formal Session is limited
to the consideration of candidates for appointment to boards or commissions. The purpose of this
SPECIAL FORMAL SESSION is to also allow the City Council to CONVENE INTO CLOSED
SESSION to discuss the performance of its appointees and their compensation pursuant to Virginia Code
Section 2.2-3 711(A)(1)
• Evaluation of the performance and compensation of
Council appointees
At the conclusion of the Closed Session, the City Council will reconvene in Open Session for the purpose
of certifying the Closed Session. No appointments will be formally made at this meeting.
Sincerely,
Robert M. Dyer
Mayor"
cc: City Manager
City Attorney
City Clerk
Deputy City Managers
FOIA Officer
Communications Office
June 13, 2023
Gity of Virginia Beach
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VBgov com
ROBERT M.'BOBBY"DYER MUNICIPAL
MAYOR 2401 COURTHOUSE DRIVEVIRG INIA BEACH,VA 234564000
(757)3854581
FAX(757)385 51398
PDYERQVBGOV.COM
June 8, 2023
HONORABLE MEMBERS OF CITY COUNCIL
In accordance with the Virginia Beach City Code, Section 2-21, and by the authority vested in me as
Mayor of the City of Virginia Beach, I hereby call for a SPECIAL FORMAL SESSION of the VIRGIIVIA
BEACH CITY COUNCIL:
Tuesday,June 13,2023
at the conclusion of the open meeting agenda items
City Council Conference Room 2034
Building 1, City Hall,2"d Floor
2401 Courthouse Drive
A Formal Session is already part of this regularly scheduled meeting, but that Formal Session is limited
to the consideration of candidates for appointment to boards or commissions. The purpose of this
SPECIAL FORMAL SESSION is to also allow the City Council to CONVENE INTO CLOSED
SESSION to discuss the performance of its appointees and their compensation pursuant to Virginia Code
Section 2.2-3711(A)(1)
• Evaluation of the performance and compensation of Council
appointees
At the conclusion of the Closed Session, the City Council will reconvene in Open Session for the purpose
of certifying the Closed Session. No appointments will be formally made at this meeting.
Sincerely,
Robert M.Dyer
Mayor
cc: City Manager
City Attorney
City Clerk
Deputy City Managers
FOIA Officer
Communications Office
3
CITY MANAGER'S BRIEFINGS
COLLECTIVE BARGAINING UPDATE
ITEM#74327
2:05 P.M.
Mayor Dyer welcomed Stacy Hawks, Co-Interim Director—Human Resources. Ms. Hawks expressed her
appreciation to City Council for their continued support:
•
•
4 .
a� —3 "fir`-�� Ml •fit.
Collective Bargaining
Co-Interim Human Resources Directors Stacy Hawks and Monica Kopin
June 13,2023
VIRGINIA
BEACH
Here is a summary of Virginia Code 40.1-57.2:
Virginia Code 40.1-57.2
• In 2020. the General Assembly amended Virginia Code Section
40.1-57.2 to allow collective bargaining with specified
parameters
• Effective May 1, 2021
• Previously, public sector collective bargaining was prohibited in
the state of Virginia
June 13, 2023
4
CITY MANAGER'S BRIEFINGS
COLLECTIVE BARGAINING UPDATE
ITEM#74327
(Continued)
" Consideration of Ordinance
Authorizing Collective Bargaining
• Collective bargaining now permitted if authorized by local
ordinance or resolution
• City Council is not required to adopt an ordinance allowing
collective bargaining and recognizing labor unions or
employee associations but must consider such an
ordinance or resolution if requested by a majority of the
public employees in a proposed bargaining unit.Then:
• Employee group determines scope of proposed
bargaining unit
• Council decision must occur within 120 days
Here are the required procedures if City Council adopts an Ordinance authorizing Collective Bargaining:
Collective Bargaining Procedures
If City Council decides to adopt an ordinance it must contain procedures
including but not limited to:
• certification and decertification of exclusive bargaining representatives
• reasonable public notice
• opportunities for labor organizations to intervene in the process to
designate an exclusive representative of a bargaining unit
• the ordinance cannot include provisions that restrict the Council's
authority to establish a budget and appropriate funds
June 13, 2023
5
CITY MANAGER'S BRIEFINGS
COLLECTIVE BARGAINING UPDATE
ITEM#74327
(Continued)
Collective Bargaining Topics
• Virginia Code does not dictate what topics can be subject to
negotiation for inclusion in a collective bargaining agreement
• Compensation, health plans, pension, seniority,workplace safety, paid
time off, layoff and recall, promotion, professional enrichment and
tuition reimbursement are typically topics considered for collective
bargaining
Here are the Virginia Code Prohibitions:
Virginia Code Prohibitions
I:-
• Collective Bargaining Agreement(CBA)may not czE
' A require employee membership in union
• City may not require employees to pay labor union
1 = dues
_II Virginia
CBA provisions may not require City to violate any
:-4/0"/". Virginia Code provisions including the requirement to
-
-It . -i have a grievance procedure
1." t ' • Strikes are still prohibited even if there is a collective
' bargaining agreement
. I---, :--• !-,N- •
42,..
f. I •--fil
June 13, 2023
6
CITY MANAGER'S BRIEFINGS
COLLECTIVE BARGAINING UPDATE
ITEM#74327
(Continued)
Major Decision Points to Consider
V 0 , . ..46. 44
_ 44k, - - • The Scope of Collective Bargaining
• The Number of Collective Bargaining Units
• The Employees Ineligible to Collectively Bargain
10001.0, — ..
Below are Possible Impacts of Collective Bargaining Agreements:
Possible Impacts of
Collective Bargaining ---
Agreements c -.. A_::. _ --
• Pay system . .
modification/implementation !` °i �'"4
as
• Policy modification/oversight ' --
• Benefit modification/implementation f_ tic. ` 4
. ;
a
June 13, 2023
7
CITY MANAGER'S BRIEFINGS
COLLECTIVE BARGAINING UPDATE
ITEM#74327
(Continued)
Authorized Subjects
Locality Wages&Benefits Working Grievances
Conditions
AlexandriaCI ill Yes Yes
Arlington e.II Yes Yes
Charlottesville Yes Yes
Fairfax County Yes Yes
Loudoun CountygalM Yes Yes
Richmond it : Yes Yes
Prince William Co. Yes Yes Yes
Here are the additional Resources Needed:
Resources
De•artment Minimum Estimated Need .er Year
Needed Human Resources $173,295 2 FTE's
City Attorney's Office $209,183 2 FTE's
Outside Counsel Cost $40,000
Information Technology $102,811 1 FTE
Contracted Resources $200,000
Estimated Cost $725,289
June 13, 2023
8
CITY MANAGER'S BRIEFINGS
COLLECTIVE BARGAINING UPDATE
ITEM#74327
(Continued)
Training
•
•
• 1(� .a Organizational Membership with Virginia Labor
Relations Association
== — Rutgers School of Management and Labor Relations
Public Sector Labor Relations Certificate Program
Cornell School of Industrial and Labor Relations
Additional training will be needed to prepare
•
— .. + if4.�i ; ;
t? .
Questions Discussion Next Steps
Mayor Dyer expressed his appreciation to Ms. Hawks for the presentation.
June 13, 2023
9
CITY MANAGER'S BRIEFINGS
STRATEGIC PLANNING PROCESS
ITEM#74328
2:49 P.M.
Mayor Dyer welcomed Monica Croskey Chaparro, Assistant City Manager. Ms. Chaparro expressed her
appreciation to City Council for their continued support:
Strategic Planning Process
June 13,2023
CITY OF VIRGINIA BEACH
City
, Manager
Here are a few considerations for the Strategic Plan:
• What must we achieve?Why must we
achieve it?
• Where must we focus our efforts to get
the desired results?
STRATEGIC PLAN
• How will we know if we are successful?
How will we convince others?
• Did we achieve our objectives? If not,
NBA,:,, ;_ what do we need to improve?
June 13, 2023
10
CITY MANAGER'S BRIEFINGS
STRATEGIC PLANNING PROCESS
ITEM#74328
(Continued)
• If you don't measure results,you can't tell
success from failure'.
41' YEAR-END • If you can't recognize failure,you can't
PERFORMANCE REPORT correct it.
• If you can't see success, you can't learn
from it.
'Reinventing Government by David Osborne and Ted Gaebler
Here is the Proposed Development Sequence:
Guidance on where to focus and what to
emphasize for the next 24 months
Structure Proposed Development Sequence
• Key Focus Areas • Objectives—statement of what you want to achieve
• Objectives • Measures—how progress/success will be defined
• Initiatives • Initiatives—tactics for how to achieve
• Measures • Key Focus Areas—broad groupings for organizing
and communicating content
Jenne 13, 2023
11
CITY MANAGER'S BRIEFINGS
STRATEGIC PLANNING PROCESS
ITEM#74328
(Continued)
Robust informed discussion that leads to
actionable straightforward narrative
Informed by: f
• Community Council with facilitator:
• Resident survey 1. For the next 24 months,
• Ongoing constituent engagement where do you want to
see progress/emphasis
• Environment placed?
• Current Plans & Projects
2. What does progress/
success look like for this?
Here is the Potential 24-Month Focused Action Plan Development Timeline:
Potential 24-Month Focused Action Plan Development Timeline
Now-August Council Prework
August 22 Focused Action Plan Retreat:
• Environmental Scan
• Individual sharing of areas for focus and emphasis
• Expression of agreement
• Discussion on defining success and progress
August 23 Department leadership workshop
August 31—September 7 Community feedback
September 22 Staff provides draft Plan elements to Council for review and feedback
September 26 Council discussion during work session
October 13 Staff provides updated final draft to Council
October 17 Council affirms 24-Month Focused Action Plan
Jan/Feb 2024 Mid-Year Progress Report
Aug/Sep 2024 Year-End Progress Report
Mayor Dyer expressed his appreciation to Ms. Chaparro for the presentation.
June 13, 2023
12
CITY MANAGER'S BRIEFINGS
24`h STREET PROJECTION ART STATION PROJECT UPDATE
ITEM#74329
3:08 P.M.
Mayor Dyer welcomed Emily Labows,Director—Cultural Affairs. Ms.Labows expressed her appreciation
to City Council for their continued support:
24th Street Projection Art
Station Project
June 13,2023
:.mx '''C .RG1N h6.aCY i+.�.��i,
Cultural Convention& VP I Information le Public
Affairs Visitors Bureau ' Technology Works
Here is a brief description of Projection Art:
What is Projection Art?
• Projection mapping technology is a projection technique A adu iton Merchandise Mart
using powerful equipment and advanced software to turn .y
objects and elements into a display surface for video �'+:";'
4.
projection .. M •• t , ',,,,
• Through projection mapping,video art or projection art is '� ,•„a,�L,urr.���� Marl k.
displayed on large structures,delivering an immersive „ ..•��� t
storytelling experience for citizens and visitors using light, hit
sound,and digital imagery
• Types of Projection Art: Atlantic cv,NJonRnard.atHall
• Specially created works
• Touring projection shows
• Seasonal programming •
.
• Interactive shows using additional technology ,~
e
ALAI
=ate 7;11-1 ��1
Street Projection Art Station/Update and Next Steps
June 13, 2023
13
CITY MANAGER'S BRIEFINGS
24"'STREET PROJECTION ART STATION PROJECT UPDATE
ITEM#74329
(Continued)
The next two (2)slides provide the Background:
Background Rendering of projection art at 241"St.Park
• 2018:Atlantic Avenue Association planned a Block _ •'
Party and featured a projection show at the 24th f 1
Street Stage
• Resort Advisory Committee's Oceanfront �. -,� '�� A
x _ _
Enhancement Committee(OEC)spearheaded N
t ; ��, _, � , -
plan to bring year-round,immersive projection art • i - • ;n
to resort—like San Antonio's"Saga"• 2020:Projection art is included in , Images from in San Antonio.TX on San Femando Cathedral
Resort Area Strategic Action Plan
' •
(RASAP) t ,a
•
. .. __ C S','on/Update and Next Steps
Background
• FY23 Budget:$750,000 from TIP funds allocated for project at 24th Street Park
• Fall 2022: Request for Proposal Process
• Scope of work included to design,buy and install all necessary equipment,create video
projections and implement project to make a turnkey operation,as well as continue video
show creation and maintenance for 5 years
• After two solicitations,one vendor submitted a proposal for a portion of the scope of work but
notified City it could not complete all desired tasks
• May 2023:Vendor submitted best and final offer
• The vendor's proposed project costs exceed the budgeted allowance of$750,000 and their
proposal lacks significant elements needed to execute the project(e.g.,projection art shows
and operational cost)
• Staff researched other tasks necessary for implementation with rough estimate of costs,but
there is limited data and information since there is only one responder
-ate and Next Steps
June 13, 2023
14
CITY MANAGER'S BRIEFINGS
24th STREET PROJECTION ART STATION PROJECT UPDATE
ITEM#74329
(Continued)
Possible Options to Consider for Next Steps
1) Cancel Current Solicitation and Request Carry Forward: The current procurement
solicitation could be canceled, and funds requested to carry forward into FY24. Since this
funding was appropriated for a specific purpose within the TIP Fund and was reflected as
such in the FY 2022-23 Operating Budget, it would qualify for consideration to be carried
forward into the FY 2023-24 Operating Budget, should a contract not be secured in the
current fiscal year to obligate these funds. All carry forward requests require City Council
approval.
2) Add Additional Funding: If Council desires, the City could move forward with the vendor
and the body could add additional funding to the project through Council action.
3)Reallocate Funds:Council could direct staff to pause to receive your guidance on the
reallocation of money to other projects in the TIP fund.
24'Street Projection An Station/Update and Next Steps
Mayor Dyer expressed his appreciation to Ms. Labows for the presentation.
June 13, 2023
15
CITY MANAGER'S BRIEFINGS
HOMELESSNESS SERVICES
ITEM#74330
3:24 P.M.
Mayor Dyer welcomed Ruth Hill, Director and Pam Shine, Public Services Administrator—Housing and
Neighborhood Preservation . Ms. Hill expressed her appreciation to City Council for their continued
support:
Making Homelessness Rare,
Brief and Nonrecurring in
Virginia Beach
City Council Workshop—June 14,2023
Housing&
V
B
Neighborhood
Preservation
Here is the Overview:
Background
Overview • Our Mission and Goals
• Understanding Homelessness
• How Many People Are Homeless in VB?
• How Does VB Compare to Other Cities?
Our Community System to Address
Homelessness
• History and Background
• System Overview
• System Results
• Challenges and How We're Addressing Them
June 13, 2023
16
CITY MANAGER'S BRIEFINGS
HOMELESSNESS SERVICES
ITEM#74330
(Continued)
The City's goal is to make homelessness rare, brief and nonrecurring:
Our Goal is to Make Homelessness...
Rare,
• Prevent people from becoming homeless
Brief,
• Shorten the length of time that people experience homelessness
and Nonrecurring
• Connect people to permanent housing and provide wraparound support
to help ensure success
Understanding Homelessness
• Multiple factors impact homelessness.
• People experience homelessness due to many different reasons.
• The number of people who are experiencing homelessness is always
changing.
• A coordinated multi-disciplinary effort is necessary.
• People are free to be in public spaces regardless of housing status.
• People have personal choice.
June 13, 2023
17
CITY MANAGER'S BRIEFINGS
HOMELESSNESS SERVICES
ITEM#74330
(Continued)
Here are the National Homeless Trends:
National U.S.Homeless Population(2017—2022)
Homeless 700,000
Trends 60-0 553,742 553,000 568,000 580,000 582,500
Source:HUD 500
"000
Annual Homeless 400,000
Assessment Report 3 , 0
300,000
*2021 AHAR findings
focus on people 200,000
experiencing sheltered
homelessness because of
pandemic-related 100,00°
disruptions to counts of
unsheltered homeless 0
people in January 2021. 2017 201E 2019 2020 2021' 2022
Here is a comparison to other Cities:
How Do We Homeless Persons Per 10,000 of General Population
Compare to San Diego,CA 61.01
Other Richmond,VA 30.3E
Baltimore,MD 28.oz
Cities? Columbus,Ohio 1.1111111 21.06
Orange County,FL 11111111111M 14.E1
Norfolk/Ches/WT MIME 13.22
VB Rate of
Daytona,FL 9.82
Homelessness:7.73
NN/Peninsula MI 8.32
Source:2022 Point-in- Arlington,VA NM 7.7E
Time Data
Virginia Beach,VA 11111=7.73
Montgomery Co.,MD s.sz
June 13, 2023
18
CITY MANAGER'S BRIEFINGS
HOMELESSNESS SERVICES
ITEM#74330
(Continued)
Our Community System: History &
Background
• City-Faith-Nonprofit Partnership: 30+years of working together,
beginning with the Winter Shelter program
• BEACH Community Partnership:
• Formed in 2009
• Homelessness coalition of 30+member organizations
• Key milestones that led to transformation of service system
• Community of One strategic plan adopted in 2017
• Housing Resource Center opened in 2018
System Philosophy: Housing First
Having a stable place to live is the critical platform from which people
can take all the additional steps they need to thrive. But,without
housing,those steps become far more difficult.
Housing First is the philosophy that guides our approach—it does not
result in an increase in capacity.
I
June 13, 2023
19
CITY MANAGER'S BRIEFINGS
HOMELESSNESS SERVICES
ITEM#74330
(Continued)
Here is the System Organization:
System Federal State rr
Organization
Homeless Services' Role: •
='
• Management, •
coordination and z:'-_=
monitoring p p
Program&
•
Coordinated entry • _ Service
• Homelessness prevention ` '` Delivery
• Manage HRC
• Family shelter(at HRC)
• Outreach
Nonprofit
• Resource development city Faith Service
Agencies Community Providers
Here are the BEACH Community Partners:
BEACH / System Partners
• 5 Star Residential • Interfaith Alliance at the Beach • The Planning Council
• Begin Again Foundation • JCOC • VB Home Now
• BrightView Health • Johnson Homes • VB City Public Schools
• CAMG • LGBT Life Center • VBCDC
• Catholic Charities of Eastern • Lift Fitness • VBDPH Community Development
Virginia • Open Alter Ministries • Veterans Valhalla of Virginia
• Charity Tracker • Optima Health • Virginia Beach Dept.of Health
• Christ Investment Corp. • PIN Ministry • Virginia Employment Commission
• Church of the Ascension • Potter's House • Virginia Supportive Housing
• Connect With A Wish • Samaritan House • Virginia Veteran and Family Support
• DHS Behavioral Health • Senior Services of SE Virginia • Vision Life Ministries
• Endependence Center • Seniors Unlimited Lifestyles Inc.
• Hampton VAMC Homeless • Seton Youth Shelters
Programs • StandUp for Kids Hampton Roads
June 13, 2023
20
CITY MANAGER'S BRIEFINGS
HOMELESSNESS SERVICES
ITEM#74330
(Continued)
Here are the Types of Resources Available:
Types of Resources Available
• Homeless Services: Financial assistance, permanent housing and
shelter
• Day Support/Basic Assistance:Showers, laundry, housing support,
clothing, ID/birth certificate assistance,financial assistance, hygiene
items, bike shop, LGBTQ+youth meetings
• Food/Meals:Community dinner, bag lunch, pre-packed grocery,food
pantries
• Health Services: Preventative medical
Below are Three Ways to Access the Service System:
Three Ways to Access the Service System
1. Housing Resource Center(HRC): M,T,Th, F,8 a.m.—noon
• Homelessness prevention;help with locating housing;referrals to shelter;housing,other
resources
• One-stop shop of integrated services
2. Regional Housing Crisis Hotline: 757-227-5932; Mon.—Fri.,8 a.m.—7
p.m.
• Operated by ForKids,Inc.;screening and referrals to community resources
3. Homeless Outreach: Mon.—Fri.,8 a.m.—5 p.m.
• Real-time access in the field
• Role is to build trusting relationships and offer connection to services
June 13, 2023
21
CITY MANAGER'S BRIEFINGS
HOMELESSNESS SERVICES
ITEM#74330
(Continued)
Ms. Hill turned the presentation over to Ms. Shine.
HOUSING CRISIS
IS---
, HOMELESSNESS PREVENTION?
Homeless ASSESS&REFER TO PREVENTION DOMESTIC VIOLENCE OR
SERVICES HUMAN TRAFFICKING
System EXPLORING OPTIONS/
DIVERSION?
Flow Chart REFER VICTIM TO
SERVICE PROVIDER TRIAGE/ EMERGENCY SHELTER&
ASSESSMENT 40.10 VATRANSHOUSINGITK)NAL
CASE
CONFERENCING
HOUSING NAVIGATION
a a a
FAMILY& PERMANENTRAPID
FRIENDS SUPPORTI REHOUSING
HOUSING
MARKET SUBSIDIZED
RENT RENT(SROs&
VOUCHERS)
Here is the prioritization criteria:
Most Vulnerable are Prioritized for Shelter &
Housing Opportunities
Standard Assessment Tool is Prioritization Criteria
Used
• Not first-come,first-served • 65+years of age
• Best practice • Medical vulnerabilities
• Equitable approach • Families with children (0-5 years)
• Encampment dwellers with
notice to vacate
June 13, 2023
22
CITY MANAGER'S BRIEFINGS
HOMELESSNESS SERVICES
ITEM#74330
(Continued)
There are currently 313 homeless people in the City:
How Many Number of Persons Identified as Homeless(2017-2023)
People are
349 348 352
Homeless in 350 319
313
VB? 300
45 260
Annual Point-in- 250 _.
Time (PIT) Count 200
• One-day
snapshot of
population 100
• Last count on so
Jan. 25, 2023
2017 2018 2019 2020 2021 2022 2023
How Many People are Homeless in VB?
Real-Time System Data
• 1,380 literally homeless households have accessed coordinated entry in
2022
• Approx.60%became inactive
• 17%exited to housing(based on system capacity)
• 23%remained on prioritization list at end of year
• 366 total households are currently on prioritization list for housing:
• 243 verified as homeless(sheltered+unsheltered)
• 150 verified as unsheltered
• 93 are sheltered
June 13, 2023
23
CITY MANAGER'S BRIEFINGS
HOMELESSNESS SERVICES
ITEM#74330
(Continued)
Here are the System Challenges for Shelter Capacity:
System Challenges: Shelter Capacity
176 total year-round* shelter beds *Winter Shelter(Nov.—March):
in Virginia Beach: 60 beds for adults at faith
organizations
• Single adults:55 beds(HRC)
• Families:40 beds(HRC) • 150 average monthly referrals
• Youth(18-24): 10 beds for people who are
• Victims of domestic violence:53 beds unsheltered
• Veteran Transitional Housing: 16 beds ' Capacity is almost always full
• Veteran Emergency Housing • Average 17 total single shelter
bed turnovers per month
Assistance:2 beds
Here are the System Challenges for Housing Capacity:
System Challenges: Housing Capacity
Permanent Supportive Housing Other Permanent Housing Rapid Rehousing
Permanent subsidy and Medium/long-term subsidy Short/medium term financial
intensive case mgt. assistance;moderate case mgt.
Highest acuity,disabling High acuity Moderate acuity
condition,longest length of
homelessness
367 total beds,allocated as 231 total beds,allocated as 220 total beds,allocated as
follows: follows: follows:
• 67%veterans • 100%general population • 64%victims of Domestic
• 30%general population Violence
• 2%HIV/AIDS • 10%veterans
• 1%youth ages(18-24) • 6%LGBT
• 25%general population
June 13, 2023
24
CITY MANAGER'S BRIEFINGS
HOMELESSNESS SERVICES
ITEM#74330
(Continued)
The next several slides provide Other System Challenges and Community Concerns:
Other System Challenges & Community
Concerns
Eligibility Limitations Impact of unsheltered
• 85%of funding is federal and state homelessness at Oceanfront
• Determines definition of"homelessness"
• Limits who we can serve and how Panhandling
Mental Health/Substance Abuse Issues
• Challenging to engage and connect to Increased visibility of
services encampments
Personal Choice
• People who choose not to engage or
access services
Ms. Shine turned the presentation over to Ms. Hill.
What We Can Do
Understand community needs by:
• Using and enhancing our data system
• Analyzing our performance and results
Implement and promote strategies that:
• Address affordable housing supply vs. need
• Improve our service system
• Develop new resources to address needs
• Cultivate new partnerships
June 13, 2023
25
CITY MANAGER'S BRIEFINGS
HOMELESSNESS SERVICES
ITEM#74330
(Continued)
How Are We Addressing Challenges &
Concerns?
Limited Capacity • Approved FY 24 budget funds HRC single shelter expansion by 30 beds
(Public Works,ETA early 2024)
• Enhanced landlord engagement and new incentives
• City contributed$1M(HOME+City ARPA)towards new JCOC campus(38
new permanent supportive housing units;ETA Sept.2024)
Eligibility • City funds:approved FY 24 budget includes additional$100K for
Limitations prevention/diversion
• Private donations(VB Home Now)and seeking other funding sources
Mental Health/ • Convened multi-disciplinary outreach effort:Homeless Outreach+Peer
Substance Abuse Recovery/Mental Health Staff;2x/week
Personal Choice • Continued outreach and engagement
• FY2024 Adopted Budget includes two new Housing Specialist positions
in the Homeless Services Division
.111111111111111111111111111
How Are We Addressing Challenges &
Concerns?
Impact of • Enhanced outreach:Flexible hours and on-call staff
Unsheltered • Prioritized and targeted Emergency Housing Vouchers(based on vulnerability)
Homelessness at • Coordination with VBPD and Resort Management Office
Oceanfront
Panhandling • Installed 30 Get/Give Help signs at Oceanfront(Hotline and QR to BEACH
website)
• District 7 panhandling sign pilot program(3 intersections;ETA July 2023)
Increased visibility • Convened multi-departmental workgroup(Housing,Parks&Rec./Landscape
of encampments Services.,VBPD,City Attorney,Human Services,Planning/Zoning,Public Works,
EMS,Fire)
• Researching other communities'strategies
• Developing coordinated site assessment and response strategy
• FY2024 Adopted Budget includes$250,000 for cleaning up homeless
encampments
A
June 13, 2023
26
CITY MANAGER'S BRIEFINGS
HOMELESSNESS SERVICES
ITEM#74330
(Continued)
Here are a few of the System Successes:
System Successes: 2023 PIT Takeaways
• First-time Homelessness(Prevention):9%decrease
• Total Unsheltered and Sheltered Homeless: 11%decrease
• Chronic Homelessness:8% increase in 2023, but 39%decrease since
2021
• Family Homelessness:39%decrease
• Youth Homelessness:34%decrease
• Homeless Veterans: 12%decrease
Aftwomolill
Ongoing Efforts to Enhance Our System
Show the Way App Community of One Update
• Enhance Outreach • Held 2 stakeholder meetings to
measure progress and identify
• Real-time data capture of needs
engagements,contacts and
surveys • Food and Feedback forum for
• Case management tool individuals with lived experience:
June 28
• Encampment site assessments
• Public can access directory of ' Develop draft plan,
resources stakeholder/public feedback:
Summer 2023
• ETA: Late summer 2023 • Final plan for Council
consideration:Fall 2023
June 13, 2023
27
CITY MANAGER'S BRIEFINGS
HOMELESSNESS SERVICES
ITEM#74330
(Continued)
Thank You
Questions and Comments
ValHousing&
Neighborhood
Preservation
Mayor Dyer expressed his appreciation to Ms. Hill and Ms. Shine for the presentation.
June 13, 2023
28
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
"PROJECT WAYNE"
ITEM#74331
4:53 P.M.
Mayor Dyer opened the discussion and advised he recommends referring this item to the Planning
Commission so they can review citizen questions and concerns regarding a potential change of zoning for
the project location.
Council Member Henley advised she was contacted by staff who informed her of a citizen who is willing to
sell their property which will accommodate this project and is in alignment with the Comprehensive Plan.
Council Member Henley advised the property is available and the owner is anxious to be contacted.
Council Member Ross-Hammond believes the Planning Commission should review this to evaluate the
rezoning requirements.
Council Member Rouse advised she understands the importance of balancing growth and preservation
based on previous discussions the Body has had, emails and input during the Public Hearing and sees
benefits such as economic development, sustainable job growth, and diversity in the City's economy.
Council Member Rouse also acknowledged cons to the project such as environmental concerns for wildlife
and the impact to the environment from products to be manufactured as well as the concerns for preserving
the Green Line. Council Member Rouse reference the Interfacility Traffic Area (ITA)and Vicinity Master
Plan and read the following portion,
"A large parcel is designated for use by the City to develop a new solid
waste transfer station which will replace the existing transfer station at
the corner of Concert Drive and Rosemont Road. The land designation
provides sufficient space for future City operations, Storm Water areas,
and perimeter landscape buffer areas that would screen and buffer
operations from adjacent land use and City roads."
Council Member Rouse advised there are a number of anticipated uses that are all listed as serving City
service functions and expressed concern as the District 10 Representative with the current transfer station
in her District, that if Project Wayne was to move forward, what the impact would be and asked if other
pieces of land have been identified for City service functions? Council Member Rouse advised he supports
economic development, is concerned about impacts to the environment and believes any changes should be
made with thoughtful consideration since there are plans for this site to serve public use.
Council Member Schulman advised this project has a tremendous economic investment opportunity and
believes the Body owes it to itself and to the public, to have the Planning Commission review this and
answer questions citizens have asked. Council Member Schulman emphasized the importance of the
economic opportunity and treating it with diligence and an objective analysis.
Council Member Taylor clarified that the Body is considering making a recommendation to have the
Planning Commission review and then make a recommendation to the Body to rezone the property to
industrial use to accommodate Project Wayne. Council Member Taylor advised there is an overwhelming
amount of opposition to the project and recalled the Body's decision to delay the Capstone project which
June 13, 2023
29
CITY COUNCIL DISCUSSIONIINITMTIVES/COMMENTS
"PROJECT WAYNE"
ITEM#74331
(Continued)
was another significant economic opportunity. Council Member Taylor expressed concerns of an unfair
playing field with delaying the Capstone project, while Atlantic Park developers are requesting additional
funding, the Body not discussing Rudee Loop and rushing on this project. Council Member Taylor advised
he does not have enough information about this project such as what types of jobs will be created and how
much they will pay.
Mayor Dyer advised the Capstone Project was delayed due to a timing issue that may not have passed with
the required super majority vote. Mayor Dyer explained the Planning Commission would not be deciding
on this project and only providing an opinion.
Council Member Henley advised the Planning Commission has a legal responsibility to follow the guidance
in the Comprehensive Plan and land uses within the ITA Plan, which the City paid a lot of money to have
completed. Council Member Henley advised there is a viable site for this project and the Body should not
offer land designated for public use when there is private property available.
Mayor Dyer advised the Planning Commission would only provide a recommendation about the
appropriate use for the land.
Council Member Remick advised he agrees with Council Member Rouse's point in having a balance and
suggested the Planning Commission also evaluate the private property. Council Member Remick advised
the Project Wayne representatives are waiting for a response with direction from the Body and believes
they should be given one. Council Member Remick advised 86% of the City's revenues are generated by
homeowners with 14% of revenues coming from commercial real estate and believes Project Wayne will
help increase commercial revenues.
Vice Mayor Wilson advised the representative for Project Wayne can apply to the Planning Commission
without City Council direction and asked if the Body will need to vote on referring review of the project to
the Planning Commission?
City Manager Duhaney advised the Planning Commission would have to make a recommendation to rezone
the City property for Industrial use.
City Attorney Stiles advised there are two (2) options to consider, the City, as the property owner, would
be the applicant for a zoning change. City Attorney Stiles explained, that would involve a level ofplanning
detail for the footprint, usage, drainage and proffer requirements whereas the other option is for a general
rezoning to industrial. City Attorney Stiles advised the Body can refer anything it chooses to the Planning
Commission like Short-Term Rental uses were, however, that is only a general rezoning, and the Planning
Commission would just look at consistency within the Comprehensive Plan and say is it either consistent
or not. City Attorney Stiles advised by directing staff to submit an application allows the Planning
Commission to see more detail and to give a more informed recommendation to the Body.
June 13, 2023
30
CITY COUNCIL DISCUSSION/INITIA TI VES/COMMENTS
"PROJECT WAYNE"
ITEM#74331
(Continued)
Council Member Berlucchi advised this conversation is lacking information and recommended following
the procedures and policy in place which have served for all other applications in the past. Council
Member Berlucchi advised not following the current policy causes a disservice to the public.
Council Member Ross-Hammond asked if anyone knows what the percentage of the population is for those
who are opposed to the project?
Council Member Taylor advised the overwhelming response from District 2 were opposed with a few
special interest groups in support.
Mayor Dyer advised this is difficult as the applicant does not want to be identified and expressed concern
for having a divided Council. Mayor Dyer then asked the Body who was in support of having the project
referred to the Planning Commission, resulting in a majority indicating support with Council Members
Henley, Holcomb, Rouse and Taylor opposed.
Council Member Henley advised she previously requested to have any recommendation decided in a forum
that allowed public input.
Council Member Schulman advised when the Public Hearing was held, the public did not have all of the
information. Council Member Schulman believes land use is going to be a critical issue going forward and
grow the City's tax base to alleviate the tax burden on residents while also being respectful of
environmental challenges such as sea level rise and flooding. Council Member Schulman recommended
moving the project through a process that will give the public more details about the project and multiple
opportunities to provide input.
Council Member Taylor asked if the precedent on an issue where there is not a consensus, is to take a vote
at the table, and if it is 7-4, we go in the direction of the 7?
Council Member Henley advised the City can offer better deals than private property owners can and
expressed concern for a precedent to be set where the City competes with private property owners and
hopes the Body continues to value private property owners who are interested in selling their properties.
City Manager Stiles advised the property can be rezoned to industrial use, with no conditions, and the
Planning Commission will follow the process like they did with Short Term Rental Conditional Use Permits
using the Comprehensive Plan to decide. City Attorney Stiles advised the other option is for the buyer to
first determine which property they want and then initiate a conditional rezoning, including details on how
the property will be used, and then the Body directing staff to pursue filing the conditional rezoning
application.
Mayor Dyer advised it is important to first determine the appropriate use of the property,for instance, if it
is feasible for a law enforcement training center, transfer station or something else and directed staff to
initiate a conditional rezoning while concurrently having staff reach out to representatives for Project
Wayne to have them look at the private property option.
June 13, 2023
31
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
ITEM#74332
(Continued)
Council Member Henley advised she normally holds her monthly forum in Building 19, however, this month
it is not available and requested to use the Chamber on June 22, 2023, from 5:15 PM - 7:00 PM
*There being no objection, the meeting was scheduled as requested.
June 13, 2023
32
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
ITEM#74333
(Continued)
Council Member Wooten applauded staff for the successful kick-off of Parks After Dark adding, it was the
most expeditious program effectively implemented.
June 13, 2023
33
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
ITEM#74334
(Continued)
Council Member Berlucchi advised the Human Rights Commission held elections for Chair and Vice Chair
and advised Jamal Gunn is the new Vice Chair and Sylvia Strickland is the new Chair.
June 13, 2023
34
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
ITEM#74335
(Continued)
Council Member Ross-Hammond advised Burton Station will hold a Ribbon Cutting Ceremony at on June
22, 2023, at 2:00 P.M
June 13, 2023
35
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
ITEM#74336
(Continued)
Council Member Rouse advised the Minority Business Council held elections for their officers and elected
Damon Watson as Chair, Ed Hopper as Vice Chair, Olga Torres as Secretary and Herman Valentine as
Treasurer.
June 13, 2023
36
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
ITEM#74337
(Continued)
Council Member Schulman advised he took his family to see the North American Sand Soccer
Championship, held at the Ocean Front this past weekend and congratulated the organizers for a great
event. Council Member Schulman advised it was a huge undertaking covering 60 blocks, with over
100,000 attendees including representatives for the men's and women's national soccer teams. Council
Member Schulman expressed it was a great atmosphere and as the largest one in the world, it is
something the City can really be proud of
June 13, 2023
37
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
ITEM#74338
(Continued)
Council Member Schulman advised he has enjoyed attending the PPEA Planning Advisory Team
community meetings and would like to hear from the other Council Members who attending the meetings
for the other schools regarding their experiences since he was only able to attend those for Princess Anne
High School.
June 13, 2023
38
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
ITEM#74339
(Continued)
Council Member Taylor congratulated the Cox High School Lacrosse Team who won their first Class 5
Regional Championship as well as the Baseball Team who won the State Championship last week.
June 13, 2023
39
ITEM#74340
Mayor Robert M. Dyer entertained a motion to permit City Council to conduct its CLOSED SESSION,
pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purpose:
PERSONNEL MATTERS: Discussion, consideration, or interviews of
prospective candidates for employment, assignment, appointment,
promotion, performance, demotion, salaries, disciplining or resignation
of specific public officers, appointees or employees of any public body
pursuant to Section 2.2-3711(A)(1)
• Council Appointments: Council, Boards, Commissions,
Committees,Authorities,Agencies and Appointees
• Performance of Council Appointees
June 13, 2023
40
ITEM#74340
(Continued)
Upon motion by Council Member Holcomb, seconded by Council Member Ross-Hammond, City Council
voted to proceed into CLOSED SESSION at 5:52 P.M.
Voting: 11 - 0
Council Members Voting Aye:
Michael F.Berlucchi,Mayor Robert M.Dyer, Barbara M.Henley, N.D. "Rocky"
Holcomb, Robert W. "Worth"Remick, , Dr. Amelia N. Ross-Hammond, Jennifer
Rouse, Joashua F. "Joash" Schulman, Chris Taylor, Vice Mayor Rosemary
Wilson and Sabrina D. Wooten
Council Members Absent:
None
Break 5:52 P.M. — 6:02 P.M.
Closed Session 6:02 P.M. — 8:16 P.M.
June 13, 2023
41
CERTIFICATION
ITEM#74341
Mayor Dyer RECONVENED the Special Formal Session.
Upon motion by Council Member Ross-Hammond, seconded by Council Member Holcomb, City Council
CERTIFIED THE CLOSED SESSION TO BE IN ACCORDANCE WITH THE MOTION TO RECESS
Only public business matters lawfully exempt from Open Meeting
requirements by Virginia law were discussed in Closed Session to which
this certification resolution applies.
AND,
Only such public business matters as were identified in the motion
convening the Closed Session were heard, discussed or considered by
Virginia Beach City Council.
Voting: 10- 0
Council Members Voting Aye:
Michael F.Berlucchi,Mayor Robert M.Dyer,Barbara M.Henley,N.D. "Rocky"
Holcomb, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer
Rouse,Joashua F. "Joash"Schulman, Vice Mayor Rosemary Wilson and Sabrina
D. Wooten
Council Members Absent:
Chris Taylor
June 13, 2023
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J OF OUR M1 w's
RESOLUTION
CERTIFICATION OF CLOSED SESSION
VIRGINIA BEACH CITY COUNCIL
WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION,pursuant to the
affirmative vote recorded in ITEM#74340 on Page 40 and in accordance with the provisions of The
Virginia Freedom of Information Act;and,
WHEREAS:Section 2.2-3712 of the Code of Virginia requires a certification by the governing body
that such Closed Session was conducted in conformity with Virginia law.
NOW, THEREFORE,BE IT RESOLVED:That the Virginia Beach City Council hereby certifies that,
to the best of each member's knowledge, (a) only public business matters lawfully exempted from Open
Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution
applies; and, (b) only such public business matters as were identified in the motion convening this Closed
Session were heard, discussed or considered by Virginia Beach City Council.
n a Barnes, C
City Clerk
June 13, 2023
42
ADJOURNMENT
ITEM#74342
Mayor Robert M. Dyer DECLARED the City Council SPECIAL FORMAL SESSION ADJOURNED at
8:16 P.M.
Ter .
Chief Deputy City Clerk
ands Barnes Robert M. Dyer
City Clerk, MMC Mayor
City of Virginia Beach
Virginia
June 13, 2023