HomeMy WebLinkAboutIII C. FY2024-25 RESOURCE MANAGEMENT PLAN (BUDGET) - 2. CLERK OF THE CIRCUIT COURT 3.26.24FY 2024-25
PROPOSED BUDGET
Tina E. Sinnen, Clerk
March 26, 2024
1
Organization Summary
Total FTEs Number of Divisions Total FY 2024-25 Budget
57 6 $5,284,832
2
FY 2024-25 Budget
3
Department Operating Budget
4
Program FY 2023-24
Amended
FY 2023-24
FTE
FY 2024-25
Proposed
FY 2024-25
FTE Change ($)Change (%)
State Funded FTEs &
Taxes/Benefits*$3,927,857 52 $4,071,385 52 $143,528 3.7%
City Funded FTEs &
Taxes/Benefits $282,353 5 $310,678 5 $28,325 10.0%
Contracted Manpower $35,000 N/A $40,000 N/A $5,000 14.3%
Operating Expenses $107,076 N/A $137,520 N/A $30,444 28.4%
Risk Management $617,572 N/A $601,707 N/A ($15,865)-2.6%
Information Technology ---N/A $123,542 N/A $123,542 100%
Total $4,969,858 57 $5,284,832 57 $314,974 6.3%
*$2,817,907 in revenue from
the State Compensation Board
offsets this expense
Major Changes & Initiatives
•The use of our E-Filing VA system on our court side where you can file
civil and criminal case documents continues to grow within our
community which significantly reduces the flow of traffic in the
building and helps with the efficiency of our workload.
•We were able to convert all of the Military Discharge documents (DD-
214s) from paper into our electronic recording system within a
confidential folder, making our response time for answering questions
and requests for certified copies much quicker for our Veterans.
5
Initiatives Underway & Conclusion
• We are getting ready to install a new jury system to replace the one we have currently which I believe will help us to be more cost efficient, ease the
current workload, and help us be more productive with the time we will save.
• In closing, I am very thankful for my City, for realizing the core government services that the Clerk’s Office provides its citizens, and the importance of
these services.
• Some of those services consist of: remote access that we provide to our community with our on-line E-Recording system for land records (as you can
imagine, it has been particularly helpful and necessary during these past pandemic years), and our Officer of the Court Remote Access system which is a
Supreme Court application for court filings. We also have our E-fileVA system for the court side which allows for the filing of civil and criminal
documents. We also have our on-line Concealed Carry Permit program where someone can apply on-line for a first time conceal carry permit or a
renewal permit. We continue striving to enhance our services by way of technology, and this is no easy task. We continue to try and make our Supreme
Court Case Management system better for the legal community and community in general who depend on it. We continue with our court case
information on electronic docket boards in the courthouse on the first floor and in front of each courtroom to help make it easier for the public to find
out where they are supposed to be. We continue moving to become completely file-less in our Civil Department as well as our Criminal
Department. We will continue in our efforts to use common sense technology to be more efficient for our citizens. The technology in the Clerk’s Office
regarding land records and the more complicated court cases continues to be a very cost-effective component that greatly benefits our locality by not
having to pay for these systems thereby reducing costs as well as aiding many City departments in the services their offices offer. Please keep in mind
that just the maintenance alone on the land records system and the Supreme Court systems costs right at $450,000 per year BUT currently there is
absolutely NO cost to the locality, and hasn’t been since 2009, in using or in paying for these systems. Now, more than ever, we know and have
definitely experienced, that these systems are critical in providing services to the public.
6