HomeMy WebLinkAboutMARCH 26, 2024 - SPECIAL FORMAL SESSION ok
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VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
March 26, 2024
Mayor Robert M. Dyer called to order the CITY COUNCIL SPECIAL FORMAL SESSION in the City
Council Conference Room, City Hall, on Tuesday,March 26, 2024, at 12:00 P.M.
Council Members Present:
Michael F. Berlucchi,Mayor Robert M.Dyer, Barbara M. Henley,David
Hutcheson, Robert W "Worth"Remick Amelia Ross-Hammond,Jennifer
Rouse, Joashua F. "Joash" Schulman, Chris Taylor, Vice Mayor
Rosemary Wilson and Sabrina D. Wooten
Council Members Absent:
None
2
MAYOR'S CALL FOR
SPECIAL FORMAL SESSION
ITEM#7544 7
"HONORABLE MEMBERS OF CITY COUNCIL
In accordance with the Virginia Beach City Code Section 2-21, and by the authority vested in me
as Mayor of the City of Virginia Beach, I hereby call for a SPECIAL FORMAL SESSION of the
VIRGINL4 BEACH CITY COUNCIL
Tuesday,March 26,2024
12:00 P.M.
City Council Conference Room 2034
Building 1, City Hall,2"d Floor
2401 Courthouse Drive
The purpose of this SPECIAL FORMAL SESSION is to allow the City Council to convene into a
Closed Session at the conclusion of the regularly scheduled Formal Session where the following
matters will be considered:
• Publicly Held Property —District 2, District 2, District 2; District 2;
District 6
• Personnel Matters - Council Appointments: Council, Boards, Commissions,
Committees,Authorities,Agencies, Task Forces and Appointees
At the conclusion of the Closed Session, the City Council will reconvene into Open Session for the
purpose of certifying the Closed Session.
Sincerely,
Robert M.Dyer
Mayor"
cc: City Manager
City Attorney
City Clerk
Deputy City Managers
FOIA Officer
Communications Office
*Due to scheduling conflicts,Mayor Dyer advised the rirginia Beach City Public Schools(VBCPS) will
present first.
March 26, 2024
�O4 � L�
Itz
City of Virginia B cacti
so,�'9�s ohm
�p OV NAPOt'
VBtKwx m
ROBERT M."BOBBY"DYER MUNICIPAL CENTER
MAYOR BUILDING 1
2401 COURTHOUSE DRIVE
VIRGINIA BEACH,VA 23458-9000
(757)385-4581
FAX(757)3855899
March 21, 2024 BDYEROVBGOVCOM
HONORABLE MEMBERS OF CITY COUNCIL
In accordance with the Virginia Beach City Code Section 2-21, and by the authority vested in me as Mayor
of the City of Virginia Beach, I hereby call for a SPECIAL FORMAL SESSION of the VIRGINIA
BEACH CITY COUNCIL
Tuesday,March 26,2024
12:00 P.M.
City Council Conference Room 2034
Building 1, City Hall,2nd Floor
2401 Courthouse Drive
The purpose of this SPECIAL FORMAL SESSION is to allow the City Council to convene into a Closed
Session at the conclusion of the regularly scheduled Formal Session where the following matters will be
considered:
• Publicly Held Property —District 2, District 2, District 2; District 2;
District 6
• Personnel Matters - Council Appointments: Council, Boards, Commissions,
Committees,Authorities,Agencies, Task Forces and Appointees
At the conclusion of the Closed Session, the City Council will reconvene into Open Session for the purpose
of certifying the Closed Session.
Sincerely,
Robert M.Dyer
Mayor
cc: City Manager
City Attorney
City Clerk
Deputy City Managers
FOIA Officer
Communications Office
3
CITY MANA GER'S BRIEFINGS
FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET)
VIRGINIA BEACH CITYPUBLIC SCHOOLS OPERATING& CIP
ITEM#75448
12:01 P.M.
Mayor welcomed Kimberly Melnyk, School Board Chair, Dr. Donald Robertson Jr., Superintendent, Jack
Freeman, Chief Operations Officer and Crystal Pate, Chief Financial Officer Mrs. Melnyk expressed her
appreciation to City Council for their continued support and distributed copies of the presentation,
attached hereto and made a part of the record.
Mayor Dyer expressed his appreciation to Mrs. Melnyk, Dr. Robertson, Mr. Freeman and Ms. Pate for the
presentation.
*City Council took a break from 1:50—1:59 P.M.
March 26, 2024
2024/25 SCHOOL BOARD OPERATING
BUDGET AND 2024/25 - 2029/30 CAPITAL
IMPROVEMENT PROGRAM (CIP )
Kimberly Melnyk, School Board Chair
Dr. Donald Robertson Jr, Superintendent
Crystal Pate, Chief Financial Officer
Jack Freeman, Chief Operations Officer
1 V I R G I N 1 A B E A C H C I T Y P U B L I C S C H O O L S
Our Mission
D _.....
Eli► _ The v- irginia Beach
City Public Schools in
partnership with the
* - RASE 51 entire community, will
AND
empower every
-. ' — student to become a
life-long learner who is
rr , , , a responsible,
.,
productive and
�.
engaged citizen within
w the global community.
ANNE-
- --- - - V I R G I N I A B E A C H C I T Y P U B L I C S C H O O L S
{ Our Vision
Every student is
i achieving at his or her
maximum potential in
an engaging, inspiring
and challenging
learning environment.
; e
_e
K
V I R G I N I A B E A C H C I T Y P U B L I C S C H O O L S
Our Core Values
• Put Students First.
• Seek Growth.
.r
• Be Open To Change.
"' • Do Great Work
Together.
t
• Value Differences.
� I
0 N �
BUDGET PRIORITIES
0go�
• Identifying compensation
solutions to attract and
retain staff
• Maintaining service levels for
students, families, and staff Q1
• Preparing to implement new
curriculum in ELA, math, and
science
Addressing facility maintenance
and renovations
• Continuing to improve safety and
security measures
--- --- -- V I P G I N I A B E A C H C I T Y P U B L I C S C H O O L S -J
KEY TO SUCCESS - HIRING GREAT EMPLOYEES
Facts:
• VBCPS staffs over 10,000 employees.
• Every year, we hire approximately 450 new teachers of which approximately 350
have no ties to this area.
• Teachers are probationary for three years; after a successful three years, they
earn continuing contract status and have many opportunities to change schools
or divisions.
Scenario:
Each of you represents a top group of teacher candidates who have recently
graduated with a Masters in Education. One group is from a collection of HBCU,
and the other group is from several schools of education in Pennsylvania. I will
serve as the recruitment manager who will be providing you with three offers from
divisions in South Hampton Roads. Each offer is the same in terms of teaching
responsibility (i.e., HS Math, MS English, Elementary).
E A C H C I T Y P U B L I C S C H O O L S
r
VBCPS by the Numbers
/ L
A • ll'
4TH LARGEST 59TH LARGEST 86 SCHOOLS AND 64,000+ 14,000+
SCHOOL DIVISION SCHOOL DIVISION CENTERS STUDENTS EMPLOYEES
IN VIRGINIA IN THE U.S.
- -- - V I R G I N I A B E A C H C I T U B L I C S C H O O L S ---
VBCPS PROGRAMS
Academies and Advanced Academic Programs Career & Technical Education
• Entrepreneurship and Business Academy • Advanced Technology Center
• Environmental Studies Program • Virginia Beach Technical and
• Global Studies and World Languages Career Education Center
Academy Gifted Education
• Governor's STEM and Technology Academy • Old Donation School
• Health Sciences Academy
• Virginia Beach Middle School
• International Baccalaureate Middle Years
Other Programs
Program • An Achievable Dream
• International Baccalaureate Programs Academy
• Legal Studies Academy
• Dual Language Immersion
• Mathematics and Science Academy ProgramGreen Run Collegiate Charter
• Visual and Performing Arts Academy Pre-Kindergarten
• Virtual VA
I T Y P U B L I C S C H O O L
DEMOGRAPHICS OVER
A DECADE
While total enrollment for VBCPS Section 504
7.00%
declined over the last six years, the 6.00%
5.00%
proportion of students requiring 4.00%
additional supports continues to 3.00%
2.00%
increase. 1.00%
0.00%
2013/14 2018-19 2023-24
Economically Disadvantaged English Language Learners Students with Disabilities
Students 4% 14.00%
50%
40% 3% 13.00%
30% 2% 12.00%
20%
1% 11.00%
10%
0% 0% 10.00%
2013114 2018.19 2023-24 2013/14 2018-19 2023-24 2013/14 2018-19 2023-24
Source: VDOE Fall Membership Website
-- - V I R G I N I A B E A C H C I T Y P U B L I C S C H O O L
I
COMPASS To 2025 GO
��N ::. h 1i r®r
. Educational Excellence .. � �� , ,� ,� , - o n 2025
PARTNERSHIPS WOPK"CE ODEPAiKJtJS -
2 . Student Well-Being o 0
"%"fj 1 0 o
3 . Student Ownershipof Learnin g SR10ENi OM4JFRSHW . STUJEhI WEtL6
4 . Exemplary, Diversified Workforce
13
01,
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5 . Mutually Beneficial Partnerships
6. Organizational Effectiveness and Efficiency
V I P G I N I A B E A C H C I T Y P U B L I C S C H O O L S
V BC PS Graduate Profile
CREATING aL ` s T
FN
P r
41t.Q O
FUTURE Q�
READY
LEARNERS
�fr
We are committed to preparing
every child to be future ready! &SoPersonallydally
Pesponsible
FUTURE READY -
U B L I C S C H O O L S — --- -- -- - ---- -
EDUCATIONAL
EXCELLENCE v
2 E
1
4 ,
lk
• On-time graduation rate exceeding f 4 + ' 1
95%
• VBCPS outperformed local school + ,k
divisions in reading, writing, and
science SOLs and outperformed
comparable divisions in reading,
mathematics, and science SOLs for
2022-2023
Y
• More than 60% of secondary
students enroll in and are successful
in advanced courses
STUDENT
WELL-BEING
• More than 85% of students, parents,
r and staff report our
schools/departments are safe and
welcoming
w,f
Expanded the availability of mental
•, "` health resources for students and
families
• More than 60% of students report
participation in extracurricular
activities or clubs
E A C H C I T Y P U B L I C S C H O O L S
------------
--------------------------
STUDENT OWNERSHIP
OF LEARNING ""
• Academic and career planning
mapped from elementary school '
through graduation
• 125 career and technical education • "' � .
credentials available with more than
13,000 credentials earned last year
y
• More than 1 ,000 high school
students participated in work-based
and service learning in 2022-2023 ! �
f y
�� L A C i C I i Y P U B L I C S C H O O L S
EXEMPLARY,
DIVERSIFIED STAFF
• More than 85% of staff report high
levels of job satisfaction
• More than 60% of staff have
� advanced degrees or National Board
Certification
• Reduced health care premiums for
staff by 40-50%
• Implemented the largest employee
` compensation package
I T Y P U B L I C S C H O O L S
MUTUALLY
BENEFICIAL
wil
PARTNERSHIPS + .Avow-,
N
• Engaging families through Family
Outreach Representatives and Voice
Groups
• Implemented "Language
Ambassador" volunteers to help
welcome families
• More than 85% of participating
families satisfied with division
1
events, programs and resources
04"
V I R G I N I A B E A C H C I T Y P U B L I C S C H O O L S
ORGANIZATIONAL
EFFECTIVENESS &
EFFICIENCY
" All schools accredited in 2023
• Established the Virginia Beach
School Safety Task Force and
expanded the School Resource
i y Officer (SRO) program
• Consistently recognized for
excellence in financial reporting by
vow professional organizations
s
-- - - --- --- - V i P G I N I A B E A C H C I T Y P U B L I C S C H O O L S
OVERALL STANDARDS OF LEARNING PASS RATES BY SUBJECT
HAMPTON LOADS CITIES
Reading Writing Math Science History
Virginia State 73 65 69 67 65
ChesapeakeJ N 78 72 77 74 74
Hampton 70 62 72 67 65
Newport News 59 53 56 53 45
Norfolk 61 49 50 55 50
Portsmouth 60 45 53 52 54
Suffolk 72 65 69 63 60
Virginia Beach 82 73 77 77 73
1 F�
V I R G I N I A B E A C H C I T Y P U B L I C S C H O O L S -
OVERALL STANDARDS OF LEARNING PASS RATES BY SUBJECT
OTHER COMPARABLE SCHOOL DIVISIONS
Reading Writing Math Science History
Virginia State 73 65 69 67 65
Chesterfield County 71 63 65 65 64
Fairfax County 78 57 75 72 62
Henrico County 69 65 65 68 56
Loudoun County 80 81 76 74 80
Prince William 75 71 71 66 70
County
Stafford County 71 51 65 65 64
Virginia Beach 82 73 r 771 77 73
Williamsburg - 77 70 75 72 70
James City County
B E A C H C I T Y P U B L I C S C H O O L S
THE VBCPS RETURN ON INVESTMENT
• Facts:
• VBCPS boasts the top-rated ES (Kingston) and MS (Old Donation) in Virginia
• VBCPS Principal Sham Bevel was a finalist for the National MS Principal of the Year
• Once again, VBCPS will have a National Blue Ribbon School
• According to the latest Niche rankings:
• VBCPS is the 5th (out of 131 ) best school division in VA;
• 683,d (out of 10,932) best school division in the United States;
• 11 th best place to teach in VA
• Niche notes "These rankings reflect VBCPS's commitment to education, diversity, and overall
excellence. The district continues to strive for educational excellence and student success."
• For the 26th consecutive year our Finance department has received the Government
Finance Officers Association's Certificate of Achievement for Excellence in Financial
Reporting and the Association of School Business Officials International's Certificate
of Excellence in Financial Reporting
• The cost of living in Virginia Beach is the highest in South Hampton Roads
1 T Y P U P L I C S C H O O L S
Ilk
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Oct
r_....-r ay jvn jug auk g5,0 11 154,��O 'I
BUDGET DEVELOPMENT OVERVIEW
v ! p r 1 N I A B E A C H C I U P L I C S C H O O L S
BUDGET CHALLENGES
Employee Compensation/Benefits
Higher Local Composite Index (LCI)
State funding only increased $545,000 over the amended FY 2023/24 budget
Increasing costs based on inflation
�• Federal Elementary and Secondary Emergency Relief (ESSER) funding expires
IIIII September 30, 2024
V I R G I N I A B E A C H C I T Y P U B L I C S C H O O L S
2023 JLARC Study .
+25% • Virginia school divisions receive
+14% .5% +18% less K-12 funding per student than
+4% __ the 50-state average, the regional
1596 "% average, and three of Virginia 's five
bordering states
• SOQ formula systematically
underestimates division
compensation costs
Virginia 50 state South Virginia border states • Formula does not account for
(actual) average Atlantic
ei age higher needs students;
SOURCE)ARC anatysrs of NCES data,ad)us;ea lu<cost of labor undercounts students in poverty
- --- V I R G I N I A B E A C H C I T Y P U B L I C S C H O O L S
PREEMPTIVE MEASURES FOR REVENUE
CHALLENGES
Net decrease in School Operating fund positions (57.0 FTE)
FTE
State Category Description Change
Instruction Enrollment changes, increased staffing ratio from 21 .25:1 to 21 .75:1 (80.3`
for middle and high school, and other staffing changes
Admin, Attendance and Family Outreach Representative (1 .2), Payroll Assistant ( '), PBIS (2.8)
Health Coach (4.0), Clinic Assistant (2.0), and other staffing changes (-1 .0)
Pupil Transportation No changes 0.0
Operations and Maintenance Additional elementary security assistants (15.0), school security 22.6
officers (6.6), and other staffing changes (1 .0)
Technology Coordinator of Virtual Learning from ESSER (1 .0), additional 3.5
Instructional Technology Specialist (1 .5), and other staffing changes
(1 .0)
TOTAL (57.0)
E A C H C I T Y P U B L I C S C H O O L S
PREEMPTIVE MEASURES FOR REVENUE
CHALLENGES
• Reduced department budgets by over $ 1 .48 million
• Reduced each school's budget by 5%
• Reduced the cost of site-assigned substitutes
• Transferred contracted services with Communities in Schools
Hampton Roads to the ALL In Virginia grant
• Reduced the cost of various contracts by renegotiating terms
---. _- V ! q � 1 N i A E E A C H C I T Y P U B L I C S C H O O L S
BALANCING
TO THE 20 REDUCTION
Description
Remove replacement school buses $2,386,383
Extend the maintenance cycle for landscape services $478,571
Reduce general maintenance line item $135,046
Cut central office temporary employment agreements $546,023
Cut FEV Tutoring $450,000
Cut Unified Insights $1981772
Cut 8.5 central office positions $664,117
Additional Staff Cuts $789,630
Secondary Assistant Principals (4.0)
Library Media Assistants (3.0)
Instructional Technology Specialist (1 .0)
Technology Support Technician (1 .0)
V I R G I N I A B E A C H C I T Y P U B L I C S C H O O L S
ESSER, INFLATIONARY, AND REQUIRED EXPENSES
Description ® . .
Elementary English as a Second Learner TEA from ESSER $21 ,853
English as a Second Language Teacher from ESSER 2.0 $190,704
Math Coaches from ESSER 7.0 $659,568
Secondary Summer Performing Arts Camps TEA from ESSER $3,203
Concurrent stipends from ESSER $81 ,814
Panorama SEL software from ESSER $68,000
Coaches pay to support professional learning from ESSER $113,463
Translation and Interpretation Services from ESSER $110,000
Virtual VA tuition from ESSER $1 ,000,000
Coordinator Virtual Learning from ESSER 1 .0 $150,905
CHKD Bridge program services from ESSER $200,000
Google Workspace from ESSER $278,162
- -- - -- -- - -- - -- V I R G I N I A B E A C H C I T Y P U B L I C S C H O O L S
ESSER, INFLATIONARY, AND REQUIRED EXPENSES
Description
IFTE Amount
Increased local match for Virginia Preschool Initiative grant based on calc tool $621 ,772
Increased local match for Algebra Readiness grant based on calc tool $4,557
Increased transfer to Green Run Collegiate $509,322
Increased transfer to Athletics fund $596,418
Increased the additional class allowance to $8,500 from $5,600 SB approved $183,254
2023
Increased the budget for extended school year (ESY) personnel (e.g., teachers, $929,265
interpreters, nurses, teacher assistants, office associates, security assistants, etc.)
Increased contract for SECEP tuition $690,378
Increased contract for student transportation to private day facilities $667,650
. .
Increased contract for speech language therapy services $440,160
Increased contract for occupational therapy $331 ,200
-- V I R G I N I A B E A C H C I T Y P U B L I C S C H O O L S
ESSER, INFLATIONARY, AND REQUIRED EXPENSES
Descri-ption ® .
Increased costs for assistive technology and visual equipment to meet student $22,893
IEP needs
Additional middle school Reading Teachers/Specialists as required by the 14.0 $1 ,392,085
Virginia Literacy Act
Increased costs for instructional supplies, technology supplies and equipment for $10,000
Section 504
[Increased costs for homeless education taxi expenses (McKinney-Vento) $600,000
Increased costs for student address verification software $2,554
Increased costs for TRAEP $138,850
Increased costs for online substance abuse intervention program (SAIP) $6,000
Additional computer supplies due to increased hearing cases $4,200
Increased costs for NNAT and CogAT gifted assessments $74,000
Increased costs for WHRO $54,669
Increased costs for outside legal counsel and litigation $110,000
V I R G I N I A B E A c F U B L I C S C H O O L S
ESSER, INFLATIONARY, AND REQUIRED
EXPENSES
Description
Increased costs for professional development for auditors $5,467
Increased costs for AED batteries, pads, and cabinet replacements $44,900
Increased costs for architectural and engineering services $25,000
Increased costs for general maintenance $600,000
Increased costs for maintenance parts and supplies $400,000
Increased costs for custodial supplies $350,000
Increased costs for Grounds Services $478,571
Increased costs for physical network fiber maintenance $80,000
Increased costs for network security devices $200,000
Increased costs for Edupoint Synergy $120,000
Nearly $12.6 million
just to continue providing the services
VBCPS has provided over the past few years
E A C H I T Y P U B L I C S C H O O L S --
ADDITIONAL ITEMS INCLUDED
• 2.0% compensation increase that was effective January 1 , 2024
(not applicable for FY 2024/25)
• Step increase to the teacher pay scale ( 1 .5%)
• Step increase to the unified pay scale (1 .0% or 1 .5% depending
on years of service)
• Change to minimum wage for the lowest wage employees to
$ 15.00
• Change to VRS Hybrid voluntary contributions
- - - - --- V I R G I N I A B E A C H C 1 7 F' U B L I C S C H O O L S
School Board Operating Budget = All Funds
Other Funds
5.7%
Categorical
Grants
11.8%
qk6k
Green Run School Operating $948,858,720
Collegiate Categorical Grants
0.4 Rio ��' g $136,146,902
Green Run Collegiate $4,873,251
Other Funds $65,930,966
a
• • $17155,809,8391
School
Operating
82.1%
-- V I R G I N I A B E A C H C I T Y P U B L I C S C H O O L S
SCHOOL OPERATING FUND REVENUE SUMMARY
Other Local
Revenue Change from Federal 0.4%
Source 1.6%
FY24 Amended State Sales
Tax
Federal
$1 ,244,107 9.7%
State $4,458,967 Atli
Sales Tax ($3,914,454)
Local Contribution $12,831 ,400
$948,858,720
Other Local $489,197
School Reserve $(333,591)
State
38.4% Local
Contribution
Revenue assumptions for the State and Sales Tax were made using the 49.9%
Governor's Introduced 2024-2026 Budget mor
V I R G I N I A B E A C H C I P U B L I C S C H O O L S
SCHOOL OPERATING FUND BY STATE CATEGORY
Technology
4.7%
Operations and
Maintenance
12.0%
• IFY 2024/25
Pupil Instruction $695,422,704
Transportation Admin, Attendance and
5.2%
Health $45,075,974
Pupil Transportation $49,458,681
YAK Operations and Maintenance $114,371 ,331
Administration,
Attendance and Technology $44,530,030
Health
4.8%
• '� •4: 1
Instruction
73.3%
" I T Y P U B L I C S C H O O L S ---
SCHOOL OPERATING FUND EXPENDITURES BY TYPE
Materials and
Supplies Capital Outlay
Other Charges 3.7% 0.1
3.0% Transfers to
Purchased Other Founds Personnel Services
Services 1.7/� $588,030,233
5.6% Fringe Benefits $226,338,368
Purchased Services $53,254,898
Other Charges $28,221 ,690
Materials and Supplies $35,072,441
Fringe
Benefits Capital Outlay $1 ,422,265
23.9%
Transfer to Other Funds $16,518,825
Personnel
Services
62.0%
-- - -- ---- ---- V I R G I N I A B E A C H C 1 7 U B L I C S C H O O L S -
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CAPITAL IMPROVEMENT PROGRAM
T Y P U B L I C S C H O O L S - - - -- --
Inflation
Historic and Projected Inflation Rates
20.0%
16.0%
12.0%
aq
it
8.0% ✓
a'
ai
4.0%
0.0%
■
Historic PPI Inflation Rate Projected Inflation Rate
-4.090
2021 2022 2023 2024 2025 2026 2027 2028 2029
PPI: Producer Price Index : Projected Inflation:
Identified for School Construction-National Data Derived from historical VDOE Inflation Rates using comparisons
Source:U.S. Bureau of Labor Statistics with other commercial construction projections
V I P G I N I A B E A C H C I T Y P U B L I C S C H O O L S -
Loss of Buying Power Since 2009
Historical and Projected CIP Budget Appropriations
with Historical Producer Price Index (PPI) Annual Inflation Rate Target Gap
and Projected Construction Inflation s175.9
5165.6
5155.9
5146.8
5138.0
5128.9
ti
,f ^ N CO Nf 00 00 OD
10 ti ti
N ,�•
5(50.0)
5(100.0)
v 8 O
5(150.0)
'moo �� 1~ �,� N* �ti ��0 y'� �� ,�A ,�O ,�ti ,y1, ,�'y ,gyp .�y .fib .�•� ,�0 ,�A
IS,
44
1
h� h+ y, yi ya y, ya ya y� ha y, ya yi yi y, yi
Data in Millions of Dollars
Wppropnabons Target Gap Historic PPI
[IFY 09/10-FY28/29 Estimated Cumulative Buying Power Loss: $900.2 Million
- VIRGINIA B E A C H C I T Y P U B L I C S C H O O L S -- -
Maintenance Needs
Approved FY23- 24 CIP - School Modernization / Replacement Program
HVAC CIP 1-o18 Reroofing CIP 1-o19 Various CIP 1-020
HVAC System Conditions_ Roof Systems Condition
Foundation Repairs
24. 23.9% ADA Improvements
14.1% Bleacher Replacements
Type Fir,?Ala•m Replacements
vafies Gym Floors
Library/Media Centers $75 million-
20.0% Avetage Lighting $97 million
Alp cycles t Locker Removal
Year Life Masonry Repair
Press Box Replacement
Stage Rigging
a Unsatisfactory ■Fair Adequate •Optimum .Unsatisfactory Fair .Adequate optimum Emergency Renovations
2 10.7% — 31hf6-year estimated needs =55.2% — (,)3.1�,4 0 stimated thuds = 27.2% — ;35.2�D of 6 vear estimated needs
to kee with life le replacements to keep with6 lere la,rments to keep upv.ith'ife-cvclereplacements
- --- V I R G I N I A B E A C H C I T Y P U B L I C S C H O O L S
6-Year CIP Funding FY 24/25 - 29/30
$70.0 $63.8 S61.8
$61.3 $61.8 561.8 $61.8
560.0 $56.8 560.4
$50.0 S44.8
548.0 $50.4
$40.0
S30.0
$20.0 S19.0 $13.3
$il_4
$10.0 $8.3
SS.a
2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 2029-2030
■Total CIP o Maintenance ■ New CorEstruction
- V ! R C i N I A B E A C H C I T Y P U B L I C S C H O O L S __
Proposed FY24-25CIP — Funding Summary
FY 2024125 - FY 2029?30 Capital Improvement Program (CIP)
Superintendent's Proposed -March 12. 2024
1 001 Renovations and Replacements- '
Ener Mana ement'Sustainabilft 32.865,000 32.865.000 15,325.000 2.500.000 2,660.000 2.820,000 3.000.000 3.180.000 3,380.000
1-002 Tennis Court Renovations-Phase li 3.400.000 3.400,000 2 0000000 200 000 - 210 000 NNNNNNNNNNN225 000 240 000 255 000 270 000
1-015 Princess Anne High School
Replacement' 727.789.000 125.535.717 113.640.71711 500 000 1 400 000 1 000 1 300 000 4 975 000 1.420
1-016 Energy Performance Contracts-
Phase II 52,540.000 52.540.000 35,000,000 2.500.000 2,660,000 2,820,000 3,000,000 3,180.000 3,380.000
1 017 Renovations and Replacements-
Grounds-Phase III 32.387.886 32.387.886 18.337.886 2.000,000 2.130.000 2.260,000 2,400.000 2.550,00 0 2.710,000
1-018 Renovations and Replacements-
HVAC-Phase 111 246.422.146 246.422.146 67,392.146 25.500.000 27.100.000 28.800,000 30.600.000 32.500.000 34.530,000
1 010 Renovations and Replacements-
Rero vats -Phase III 98,124.260 98,124.260 36.324.260 8.800.000 9,360.000 9,940.000 10.560.000 11.220.000 11.920.000
1 020 Renovations and Replacements-
Various-Phase III 45.435,854 45.435.854 26.835.854 2.650.000 2.820,000 2.990.000 3.180.000 3.370.000 3.590.000
1.022 Elementary School Playground
Equipment Replacement 4,574,737 4.574.7371 2.834.737 250,0001 260.000 280.000 300.0001 320.000 330.000
1 027 Renovations and Replacements-
Safe School Improvements 2.190.000 2,190.000 .,,tns�I�O 200,000�11111 210 000 220.000 240mmommaiiiwl .000 250 000 270.000
1 028 B.F.Williams:Bayside 6th(Grades 4-
6)Replacement, 118.331.000 118.331.000 71,816.000 17.500,000 11,890.000 10.145.000 6.980.000 0 0
1-029 Bayside High School Replacement' 1.499,018,000 5,936.507 5,936.507 0 0 0 0 011 0
1-033 Comprehensive Long Range
Facilities Master Planning Update 800.000 800.000 0 200,000 1300.000 0 0 0 0
1-030 Payroll System Replacement 10.382.407 10.382.407 10,382.407 01 0 0 0 0 0
1-031 School Bus 8 White Fleet
Replacement 7.713.000 7.713,0001 7.713.000 0 0 0 0 0 0
1-032 Telephone System Replacement 7,266.223 7,266.223 7,266.223 0 0 0 0 0
GRAND TOTAL(all projects) 2,889,239.513 793.904,737 421,604.737 63.800.000 61.300.000 61.800.000 61.800.000 61.800,UUO 61.800.000
TARGETS 63.800.000 61.300.000 61.800,000 61.800.000 61.800.000 61,800,000
DIFFERENCE 0 v u v v v
Vote-'Aopropnations To D3-e` includes reversion runds approved by City Council on Nov.21,2023.excludtng 311.000.000 which are included in'Year 1 2024-2025'
Vote 'Total Project Cos'for=rincess Anne HS Replacement considers a bid in 2043.Addditional funding would be needed to accomplish this.
Vote:'Total Project Cost for Bayside HS Replacement considers a bid in 2050.Addditional funding would be needed to accomplish this.
'Total Project.cost:new construction amount is pally based on 2023 Educational Specifications. Educational Specifications and the associated designs will be reviewed under a separate process With the School Board
which may result in a Change in square footage and cost.*yew con stivction projects wit not go out for bid wit+out.School Board approval separate front this CIP.
B E A C H C I T Y P U B L I C S C H O O L S - -
Proposed FY24-25CIP - Funding Source
School Board Funding Sources
Virginia Beach City Public Schools
FY 2024/25 - FY 2029/30 Capital Improvement Program (CIP)
Superintendent's Proposed - February 6, 2024
Charter Bonds 32,300,000 32,300,000 32,300.000 32,300.000 32,300.000 32,300,000
Public Facility Revenue 15,000,000 12,000.000 12,000.000 12,000.000 12.000.000 12,000,000
Bonds
PayGo 3.000,000 4,000,000 5,000.000 6,000,000 7,000,000 7,500,000
InteresVSale of Property 0 0 0 0 0 0
Energy Performance 2,500,000 2.500,000 2,500.000 2,000.000 2,000.000 2,000.000
Contracts Funding
State Construction Grants 0 0 0 0 0 0
School Special Reserve 11.000,000 10.500,000 10,000,000 9,500,000 8,500,000 8,000,000
Fund Balance"Reversion
Total 63.800,000 61.300,000 61,800.000 61,800.000 61,800.000 61,800.000
Note:?h,s Fund,ng Source includes reversion funds approved by City Council on Nov.21.2023.
V I R G I N I A B E A C H C I T Y P U B L I C S C H 0 0 L S —
Projected Debt Services Requirements
Maximum estimated debt service is projected to reach roughly$62 million in FY 2034. This is
approximately$12 million above the Current Debt Service Budget.
■ Requires an average annual incremental increase in the debt service budget forged consecutive
years beginning in FY 2029 of$2.0 million (or roughly 0.2% of the FY 2024 School Operating Budget
annually).
=Existing Debt Service —Proposed Debt Service —Current Debt Service Budget
$80
$70
$60
$50
$40
$30 _..
Q c�
$10
S-
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035
DAVENPORT W "w-mYv__to ttWwn_e r wi,n...rn m.,. fpm t�E3C C�timntes.
--- - -- V I R G I N I A B E A C H T P U B L I C S C H O O L S
Proposed FY24-25CIP - School Modernization / Replacement Program
Projects in the CIP Original Construction Difference Total
Constriction (R; Replacement Opening Date Complete Opening Date vs Project Cost
Started fhv1) Modernization Construction (Millions
Complete
2043 Princess Anne HS f'R; 1954 2047 93 727 8
2026 BF Williams ES:Bayside 6th (R) 1961r1957 2029 72 118 3
2066 Ba yside HS (R) 1964 2059 95 1499 0
Avera e Total1 87 2345 1
Projects
Proposed School Proposed Difference Total
Construction fR) Replacement Original Construction Opening Date vs Project Cost
Started (M) Modernization Opening Date Complete Construction Willions)
Complete
2065 Princess Anne ES 1964 2067 113 TBD
2069 Holland ES 1968 2071 103 TBD
2077 First Colonial HS 1966 2080 114 TBD
2091 Kempsville HS 1966 2094 128 TBD
2096 Kempsville MS 1969 2098 129 TBD
2105 Bayside MS 1969 2108 139 TBD
2110 Independence MS 1974 2113 139 TBD
2120 Lynnhaven MS 1974 2123 149 TBD
2125 Horth Landing ES 1975 2127 152 TBD
2127 Green Run ES 1976 2129 163 TBD
2132 Fairfield ES 1976 2134 158 TBD
2136 'A'hite Oaks ES 1978 2137 159 TBD
A;era e?Total 136
These dates estimated based on current levels of funding inflated 6.21% annually starting FY31
I T Y P U B L I C S C H O O L
jo.
a
,i
VBCPS Plays a • Workforce Development
Critical Role in • Attracting Businesses
The Future • Innovation and Entrepreneurship
Economic Growth • Community Development
of Virginia Beach • Partnerships with Local Businesses
---- V I R G I N I A B E A C H C I T Y P U B L I C S C H O O L S --- - ---
i
UESTIONS
I
'- -- -- - V I R G I N I A B E A C H C I T Y P U B L I C S C H O O L S - -- --
J
w
4
CITY COUNCILS BRIEFING
SPRING BOND AND DEBT ISSUANCE UPDATE
ITEM#75449
1:59 P.M.
Mayor Dyer welcomed David Rose, Senior Vice President, and Manager of Public Finance—Davenport
& Company. Mr. Rose expressed his appreciation to City Council for their continued support and
distributed copies of the presentation, attached hereto and made a part of the record.
Mayor Dyer expressed his appreciation to Mr. Rose for the presentation.
March 26, 2024
DAVENPORT
PUBLIC FINANCE
City of Virginia Beach, VA
General Government Plan of Finance &
Debt Structure Considerations
'4mm
#*.
March 26, 2024
Member NYSE FINRAISIPC
Background / Overview BEACH'A
Davenport & Company LLC ("Davenport") serves as Financial Advisor to the City of Virginia Beach (the
41 City").
In December 2023 Davenport presented a series of capital funding scenarios to illustrate potential debt
capacity and affordability impacts of funding the City's Tax-Supported Capital Improvement Programs.
The City is moving forward with the public issuance of bonds in support of several of these Tax-Supported
Capital Programs to fund previously approved capital projects.
The issuances contemplated herein will maintain compliance with Adopted Financial Policy Guidelines and
the associated debt service payments have been incorporated into the Proposed FY 2025 Budget.
The bonds will be issued via two separate Tax-Supported borrowing programs:
1. Charter ("General Obligation") Bonds; and
2. Public Facility Revenue Bonds.
r- The City enjoys "Aaa" credit ratings from all three rating agencies.
DAVENPORT ,=_PUBLIC FINANCE
March 26,2024 City of Virginia Beach.VA 1
jL AftI GtY OF
Interest Rate EnvironmentIrax-Exempt t I �►CH�"
p
Interest rates for highly-rated, tax-exempt borrowers, remain at historically favorable levels.
20-Bond Index(Since 1980) 20-Bond Index(Since May 2020)
14.0% 4.5%
12.0%
4.0%
10.0°/1
3.5%
8.0%
3.0%
6.0%
2
4.0% .5%
2.0% 2.0'Y,
0.0% 1.5%
O N E (0 00 O N �t 0 00 O N It CO 00 O N It (D c0 O N E O O O O 11 1-1 ri r i r i ci N N N N N N M M M M M M :I- It
00 00 00 c0 00 O 0) M M 07 O O O O O ri .i 1i r-I 1-i N N N N N N N N N CV N N N N CV N N N N N N N N N N N N
0) O 0) 0) 0) 0) 0) 0) 0) 0) 0 O O O O O O O O O O O O T ' 1 1 . Q j �, Q j j 0. j
c-I c-I c-I ci r•1 c--I ci c-I c-I N N N N N N N N N N N N N cc a) O M c6 (6 a) O c6 c6 (0 O O ro M O O M O
Gr cA z cA z
The 20-year interest rates above show the Bond Buyer's"20-Bond Index"which consists of 20 tax-exempt bonds with an average rating of'Aa2'/'AA'(Moody's/S&P)that mature in 20 years.The 20-Bond Index serves
as a general indicator of prevailing interest rates for tax-exempt borrowers.Updated as of 03/15/2024.
DAVENPORT ,®
PUBLIC FINANCE
March 26.2024 City of Virginia Beach.VA 2
CITY OF
VIRGINIA
Charter ("General
Obligation") Bonds BEACH
The upcoming General Obligation Bond issuance will provide financing to both reimburse previous
expenditures and fund future capital expenditures for General and School needs.
➢ The funding for the Flood Protection Program aligns with the capital planning from December 2023 and
provides funds for estimated expenditures through FY 2025.
i The General, School, and Flood portions will all be financed over 20 years.
Estimated2024 General Obligation Bonds
Uses of •
$ 148,000,000 General CIP Projects
10,000,000 School CIP Projects
158,000,000 Subtotal - General and Schools
---------------------------------------
118,000,000 Flood CIP Projects
---------------------------------------
$ 276,000,000 Total General Obligation Financing
DAVENPORT ,=
PUBLIC FINANCE
March 26,202z- City of Virginia Beach.VA 3
VI'I OF 'A Public Facility Revenue Bonds BEACH
-�� BEACH
r The upcoming Public Facility Revenue Bond issuance will provide financing for both the Tourism
Investment Program ("TIP") and Schools Projects.
■ The majority of the TIP funds are earmarked for the Atlantic Park Project.
■ School CIP Projects consist of Energy Performance Contracts which were originally appropriated as
Public Facility Revenue Bonds.
The TIP and School portions will be financed over 20 years.
Public2024 : • •
Estimated Uses of •
$ 156,000,000 TIP CIP Projects
10,000,000 School CIP Projects
$ 166,000,000 Total Public Facility Revenue Financing
DAVENPORT ,
PUBLIC FINANCE
March 26,2024 City of Virginia Beach.VA 4
^ GTV OF
Refunding Opportunities BEACH
�� , BEACH
➢ Davenport routinely reviews and monitors the City's existing debt profile for refinancing opportunities.
y Interest rates are at historically favorable levels.
r Davenport has identified the potential opportunity to refinance several series of outstanding General
Obligation and Public Facility Revenue Bonds for debt service savings purposes.
The City would have the potential opportunity to refund the outstanding debt in order to:
1. Reduce the interest rate on the bonds to achieve debt service savings.
2. Without extending the final maturity of the bonds.
r The industry standard benchmark for a successful refinancing is 3.0% Net Present Value Savings as a
percentage of the par amount of the bonds refunded.
■ The General Obligation refunding candidates equate to approximately $54.4 million outstanding -
3.0% Net Present Value savings is approximately $1.6 million (or roughly $160k annuallyfor 10 years).
■ The Public Facility Revenue refunding candidates equate to approximately $29.6 million
outstanding - 3.0% Net Present Value Savings is approximately $900k (or roughly $90k annually for 10
years).
Y The refundings are subject to current market conditions on the day of the sale(s) and will only be issued
if savings thresholds are met.
DAVENPORT ,
IUBLIC FINANCE
March 26.2024 City of Virginia Beach,VA 5
^; CITY OF
Next Steps -eta.- ►CH
Date Event/Task
Tuesday, March 26 Davenport presents Plan of Finance to City Council.
(Today)
City Council Meeting:
• City Council considers approval of General Obligation and Public Facility Revenue
Tuesday, April 16 Bonds.
• (Note: The Virginia Beach Development Authority's approval is also a requirement for
the Public Facility Revenue Bonds)
Weeks of April 15 and 22 Meetings with the National Credit Rating Agencies in Virginia Beach.
May 14 and May 15 General Obligation and Public Facility Revenue Bond sales via competitive bidding in the
Public Credit Markets. Interest rates locked in.
June 4 and June 5 General Obligation and Public Facility Revenue Bond closings. Funds advanced to the City.
DAVENPORT ,®
PUBLIC FINANCE _
March 26,2024 City of Virginia Beach,VA 6
CITY OF
VIRGINIA
BEACH
20 vs. 3o-Year
Financial Considerations
DAVENPORT ,
PUBLIC FINANCE
March 26.2024 City of Virginia Beach.VA 7
CITY Of
IN
Debt Structure Considerations = % BEACHIA
➢ Davenport was requested to summarize the pros and cons of issuing debt over a 30-year term vs. 20-year term for Tax-
Supported capital projects.
➢ The City's longstanding historical practice has been to issue debt over 20 years with a level principal repayment structure.
➢ Issuing debt over 30 years for one, or a series of, "Generational Projects" could provide a strategic tool to reduce the
budgetary impact when undertaking historic capital objectives but would need to be vetted/analyzed to ensure
compliance with City policies and best practices for "Aaa" rated local governments.
➢ Davenport would advise against issuing 30-year debt for the entirety of the City's Tax-Supported CIP.
Credit Positive Credit Challenge
• Accelerated retirement of principal / Higher annual payment/ reduced
increased future debt capacity. budgetary flexibility.
20 Year Financing . Lower interest rate. For "Generational Projects", the useful
life of asset may not be commensurate
• Less interest paid over the life of the loan. with repayment term.
• Lower annual payment/ increased • Delayed retirement of principal / reduced
budgetary flexibility. future debt capacity.
30 Year Financing • Potential to spread the cost of • Higher interest rate.
"Generational Projects" across the useful • More interest paid over the life of the
life of such projects. loan.
DAVENPORT ,®
PUBLIC FINANCE _
March 26.2024 City of Virginia Beach.VA 8
VIRGINIA
Debt Structure Considerations (cont.) BEACH
•- !Structure Level Principal Levelilk �Irincipal Level Debt Service
For discussion purposes, True Interest Cost 3.22% 1 3.61% 3.77%
Davenport has provided a Total Debt Service $ 132,488,250 j $ 154,222,850 j $ 168,546,700
current market estimate to Year Debt Service Payment Debt Service Payment Debt Service Payment
1 8,729,250 ' 7,289,100 5,616,750
compare 20- ear vs 30- ear 2 8,506,500 7,134,600 5,617,500
debt structures on a sample 3 8,283,750 ; — 6,980,100 ; 5,619,500
4 8,061,000 6,825,600 5,617,500
$100 million borrowing. 1 — 1 6
5 7,838,250 6,671,100 5,616,500
6 7,615,500 1 6,516,600 1 5,616,250
7 7,392,750 6,362,100 I 5,616,500
True Interest Cost ("TIC") is 8 7,170,000 ; 6,207,600 ; 5,617.000
the effective fixed interest 9 6,947,250 6,053,100 5,617,500
10 6,719,500 I 5,898,600 1 5,617,750
rate for the life of the I - , --
11 6,497,000 I 5,744,100 I 5,617,500
borrowing. 12 6,274,500 5,589,600 5,616,500
13 6,052,000 5,435,100 5,619,500
14 5,829,500 5,280,600 5,621,000
15 5,607,000 I 5,121,100 I 5,620,750
16 5,384,500 j 4,966,850 5,618,500
17 5,162,000 4,812,600 5,619,000
18 4,984,000 1 4,689,200 1 5,619,200
19 4,806,000 j 4,565,800 j 5,619,200
20 4,628,000 4,442,400 5,618,800
21 - 4,319,000 5,617,800
22 - 4,195,600 i 5,616,000
23 - j 4,072,200 j 5,618,200
24 - 3,948,800 5,619,000
25 - 3,825,400 5,618,200
26 - I 3,702,000 1 5,620,600
27 - j 3,578,600 1 5.620,800
Note:The current market estimates to the right are 28 - 3,455,200 5,618,600
based on market conditions as of 03/20/2024. 29 - 3,331,800 5,618,800
Results are preliminary,subject to change. —
30 - 1 3,208,400 1 5,616,000
DAVENPORT ,
PUBLIC FINANCE
March 26.2024 City of Virginia Beach.VA 9
CITY Of
VP Disclaimer BEACHiA
��� BEACH
The U.S. Securities and Exchange Commission (the "SEC") has clarified that a broker, dealer or municipal securities dealer engaging in municipal advisory activities outside the scope of
underwriting a particular issuance of municipal securities should be subject to municipal advisor registration. Davenport & Company LLC ("Davenport") has registered as a municipal
advisor with the SEC. As a registered municipal advisor Davenport may provide advice to a municipal entity or obligated person. An obligated person is an entity other than a municipal
entity,such as a not for profit corporation,that has commenced an application or negotiation with an entity to issue municipal securities on its behalf and for which it will provide support. If
and when an issuer engages Davenport to provide financial advisory or consultant services with respect to the issuance of municipal securities, Davenport is obligated to evidence such a
financial advisory relationship with a written agreement.
When acting as a registered municipal advisor Davenport is a fiduciary required by federal law to act in the best interest of a municipal entity without regard to its own financial or other
interests. Davenport is not a fiduciary when it acts as a registered investment advisor, when advising an obligated person, or when acting as an underwriter, though it is required to deal
fairly with such persons,
This material was prepared by public finance, or other non-research personnel of Davenport. This material was not produced by a research analyst, although it may refer to a Davenport
research analyst or research report. Unless otherwise indicated,these views(if any)are the author's and may differ from those of the Davenport fixed income or research department or
others in the firm. Davenport may perform or seek to perform financial advisory services for the issuers of the securities and instruments mentioned herein.
This material has been prepared for information purposes only and is not a solicitation of any offer to buy or sell any security/instrument or to participate in any trading strategy. Any such
offer would be made only after a prospective participant had completed its own independent investigation of the securities, instruments or transactions and received all information it
required to make its own investment decision, including,where applicable, a review of any offering circular or memorandum describing such security or instrument. That information would
contain material information not contained herein and to which prospective participants are referred. This material is based on public information as of the specified date, and may be
stale thereafter. We have no obligation to tell you when information herein may change. We make no representation or warranty with respect to the completeness of this material.
Davenport has no obligation to continue to publish information on the securities/instruments mentioned herein. Recipients are required to comply with any legal or contractual restrictions
on their purchase, holding,sale,exercise of rights or performance of obligations under any securities/instruments transaction.
The securities/instruments discussed in this material may not be suitable for all investors or issuers. Recipients should seek independent financial advice prior to making any investment
decision based on this material. This material does not provide individually tailored investment advice or offer tax, regulatory, accounting or legal advice. Prior to entering into any
proposed transaction, recipients should determine, in consultation with their own investment, legal,tax, regulatory and accounting advisors,the economic risks and merits, as well as the
legal,tax,regulatory and accounting characteristics and consequences,of the transaction. You should consider this material as only a single factor in making an investment decision.
The value of and income from investments and the cost of borrowing may vary because of changes in interest rates, foreign exchange rates, default rates, prepayment rates,
securities/instruments prices, market indexes, operational or financial conditions or companies or other factors. There may be time limitations on the exercise of options or other rights in
securities/instruments transactions. Past performance is not necessarily a guide to future performance and estimates of future performance are based on assumptions that may not be
realized. Actual events may differ from those assumed and changes to any assumptions may have a material impact on any projections or estimates. Other events not taken into account
may occur and may significantly affect the projections or estimates. Certain assumptions may have been made for modeling purposes or to simplify the presentation and/or calculation of
any projections or estimates,and Davenport does not represent that any such assumptions will reflect actual future events. Accordingly,there can be no assurance that estimated returns
or projections will be realized or that actual returns or performance results will not materially differ from those estimated herein. This material may not be sold or redistributed without the
prior written consent of Davenport.
Version 01.01.24 AS I KL I DR
DAVENPORT ,®
PUBLIC FINANCE
March 26,2024 City of Virginia Beach.VA 10
5
CITY MANAGER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
2:28 P.M.
Mayor Dyer welcomed Monica Croskey,Assistant City Manager. Ms. Croskey expressed her appreciation
to City Council for their continued support:
Virginia Aquarium Update
Monica D.Croskey,Assistant City Manager
March 26,2024
1.11 or VRGM,A 92Ae',
city
Manager
THE EXPLORATION
• The City has been on a deliberate path of M
evaluating how best to position the
Virginia Aquarium to meet its mission - \r<
while remaining realistic about the City's
financial obligations,myriad of capital
infrastructure needs,and taxpayer ,
affordability
• Council has been requesting and
leveraging quantitative and qualitative
data to inform discussions
March 26, 2024
6
CITY MANAGER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
Here are highlights from data gathered:
Qualitative and Quantitative Data Gathering-Highlights
January 10,2023 Aquarium Director presentation to Council master plan(expansion and renovation)
April 18,2023 Aquarium Director budget presentation to Council
Council requested information on alternative ownership models
Spring 2023 Council requested information on reduced scope for capital project
August 15,2023 CIVIC)presentation on reduced scope and alternative ownership models
Council requested:further explore market/alternative ownership models,gauge community
sentiment,and meet with Foundation
September 2023 Leadership met with Foundation
Third-party administered statistically significant random-sample survey
Issued RFI
November 14,2023 CIVIC)closed session debrief
November 17,2023 Staff met with Foundation
December 2023 VAQ employee town halls
Media response/release including survey results
February 2024 Onsite visits with RFI Responders
March 2024 Onsite visits debriefs with firm and Foundation Chair
March 29,2024 City Council closed session debrief
The next few slides provide the background on the existing operation model:
Recap: Existing Partnership Model Highlights
City of Virginia Beach Foundation
• Pay for,own,operate and maintain the Purchase and own the Virginia Aquarium's
Virginia Aquarium(including its animal population and exhibits
buildings and grounds)as a City
department Raise money through fundraising to
support operations,capital investment,
the stranded animal response program,
conservation,and scientific research
efforts
• Fund and run Virginia Aquarium
educational programs
March 26, 2024
7
CITY MANAGER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
Recap
The Situation Addressing the Situation
• VAQ key assets at end of useful • Status quo-unsustainable
life
• Reduced scope$50M -$75M
• Documented through public
briefings and media that exhibits • Original$200M -$300M
have been intermittently down renovation and expansion
over the past couple of years+
Aquarium needs capital • Alternative partnership model
investments
Addressing the Situation: Status Quo
FY24 City currently subsidizes the Aquarium
Budget(City) —$7.4M each year
Operating Expenditures' $16,021,491
Utilities" $1,960,720
CIP Appropriations $2,818,940 • City currently allocates$2M a year for
Debt Service(estimated principal) $621,741 capital investment at the Aquarium
Expenditures Total $21,422,792
Operating Revenue $12,983,794 Aquarium has capital needs
Admission Tax $944,125
Sales Tax $147,523
Real Estate Tax _ Funding anything over$2M a year
Revenue Total $13,975,444 requires Council to cut/reduce other
capital projects,decide to not invest in
Difference ($7,447,348) other priorities,or increase revenue
'excludes indirect costs
••FY23 actual costs
March 26, 2024
8
CITY MANAGER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
Addressing the Situation: $50M - $75M
FY24
Budget(City)
Operating Expenditures' $16,021,491 $5M-$7.5M more in annual debt
Utilities— $1,960,720 service payments
CIP Appropriations $2,818,840
Debt Service(estimated principal) $621,741 Creates new spaces for the animals
Expenditures Total $21,422,792
• City would need to address what
Operating Revenue $12,983,794 happens to existing aging infrastructure
Admission Tax $944,125 Foundation's fundraising efforts may
Sales Tax $147,523 reduce amount needed in debt
Real Estate Tax
Revenue Total $13,975,444 Anything over current funding level
requires Council to cut/reduce other
Difference capital projects,decide to not invest in
`excludes indirect costs other priorities,or increase revenue
••FY23 actual costs
Addressing the Situation: $200M - $300M
FY24
Budget(City)
Operating Expenditures" $16,021,491 $2OM -$3OM more in annual
Utilities- $1,960,720 debt service payments
CIP Appropriations $2,818,840
Debt Service(estimated principal) $621,741 Creates parking deck,new spaces,
Expenditures Total $21,422,792 and addresses existing aging
infrastructure
Operating Revenue $12,883,794
Admission Tax $944,125 Foundation's fundraisin&efforts may
Sales Tax $147,523 reduce amount needed In debt
Real Estate Tax
Revenue Total $13,975,444 Anything over current funding level
requires Council to cut/reduce other
capital projects,decide to not invest
Difference in other priorities,or increase
'excludes indirectcosts revenue
••FY23 actual costs
March 26, 2024
9
CITY MANAGER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
Addressing the Situation: Broader City Scan
Unfunded Needs and Delayed/Deferred
Projects
-------_-..__ •Insufficient funds to meet additional funding requests for existing and
new Orofe<[s totaling more than$634 million
, _:.�, F.._ W r _ •Ind u ing Flood Rotection Section requested need grows to$991
.._.�.�, mil ion
City's debt metrics and capacity shared with Virginia Beach City Public Schools
Recap
The Situation Addressing the Situation
•VAQ assets end of useful life • Status quo-unsustainable
• Documented through public • Reduced scope$50M -$75M
briefings and media that
exhibits have been • Original$200M -$300M
intermittently down over renovation and expansion
the past couple of years +
Aquarium needs capital • Alternative partnership model
investments
March 26, 2024
10
CITY MANAGER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
The next few slides summarize research completed for Alternative Partnership Models:
Alternative Partnership Models
Research
Reviewed partnership models for 32 of 57 U.S. aquariums accredited by
the Association of Zoos&Aquariums and 13 accredited zoos
Private Entity,27%
Nonprofit&Private
Entity,7% Nonprofit Operates&
Govt Owns,29%
Nonprofit Standalone,
20%
March 26, 2024
11
CITY MANAGER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
Observations: Changes in Model Used
• Center of Aquatic Sciences at Adventure Aquarium:Private Entity"acquired Adventure Aquarium."
Sacramento Zoo:In 1997,as City funding continued to decrease,the Sacramento Zoological Society took over
financial and daily management of the zoo from the City of Sacramento.
• Birmingham Zoo:"With so many financial demands on the city taking precedence and no leadership when it
was needed most,the Zoo lost accreditation by the Association of Zoos&Aquariums.In 1999 Mayor Richard
Arrington led the way for the privatization of the Zoo,recruiting strong community leaders to serve as the first
Board of Directors of a new organization,Birmingham Zoo,Inc.(BZI).The new organization established a
transitional funding package with contributions from four government entities to support BZI during its first five
years of operation.BZI is now in its nineteenth fiscal year as a private,non-profit organization"
• Seattle Aquarium:"Opened in 1977,the Seattle Aquarium was owned and operated by the City of Seattle
Department of Parks and Recreation until 2010,when the nonprofit Seattle Aquarium Society assumed its
management—a model used by most leading zoos and aquariums across the country."
• Atlanta Zoo:"In 1984,a series of highly publicized events revealed deteriorating conditions at the Zoo,
prompting Parade magazine to label the institution as one of the top 10 worst in the nation.A subsequent
investigation lost the Zoo its accreditation,and an outraged public demanded that the facility be closed.Mayor
Andrew Young assembled an emergency crisis team.New governance followed in 1985,with the Zoo's
privatization and the creation of the nonprofit Atlanta Fulton County Zoo,Inc."
Alternative Partnership Models
Virginia Beach
monnot—
March 26, 2024
12
CITY MANA GER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
Here is an overview of the Media Coverage:
Broader Awareness: Media Coverage
Aquarium foundation sp rUtOr•Bvlaeen bedonefor$SOM.$75M,imtead of original amounla times that prior VapMa Beach e�palyM znrp
Q?4
eptaro ror Ayrwriun.na rNip oin a possW¢
Vugmla Beech leaders welplt futMhp gpyons.<onsWer change of ownership for ApuarWm .y.
Virgima Beech explores private ownership oplo.for V+rginia Aquarium
Vnqinia Beach s esploring private ownership optiom for WgiAa Aque rum
VB eaploring alternatwe ownership,operations)models for aquarium
Virgmla Beach esplorinq new ownership options for Aqua rum.not,hng out a possible sale
Virgima Beach rs espbriny prnme OKII!ltMp pptions uarium for Virginia Aq *'•-"'•+
Status:"RO Public Media
wo
w�w.yrbw... trsµ..n ,..-,.. ••. ••: roz ,......mw=w�.e.vpw.
as�rwv
REPORTS
.. ....,�....... -_.::... .. r...w.eaeA.r.r:wn»s.<e.rw.-
Balanced Media Coverage
December 14,2023,WAVY
"Currently,Virginia Beach taxpayers are subsidizing the "We are in the process right now of reworking our plans
aquarium to the tune of almost$8 million a year.." for a scaled-back approach for the aquarium,"said
Daniel Peterson,said Daniel Peterson,current chair of
"But who other than the city could possibly write the check? the foundation..."
The city manager's office is now tasked with trying to figure
that out" "Peterson...said the foundation would consider a
privatization of the aquarium,saying it would be
"After looking at 32 of 57 U.S.aquariums accredited by the "foolish for us not to consider all potential options."'
Association of Zoos&Aquariums and 13 accredited zoos,the
city manager's office found only eight have the model Virginia "When it comes to his largest concern right now?It's
Beach has,in which the nonprofit supports the mission and time."Peterson said,"If I have an exhibit that is going to
philanthropic fundraising while the government owns and fail in two years and it's going to take two years to build.
operates the facility." I don't have the luxury of waiting 6,12,18 months for
the city to go through this exercise they are conducting
and nothing comes of it"
March 26, 2024
13
CITY MANAGER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
This slide provides three (3) main questions from Virginia Aquarium employees and the Foundation's
recommendation for a reduced scope of$50-$75-Million:
Employees + Foundation
• Employees
• How would employment be impacted if
City transitions to new model
• What happens to stranding response •. ..-..�..« ...mow.— ». .�
program if City transitions to new model
• When can they expect a decision to be
made and communicated ,s _ ,• ,
• Foundation •. _�
Reduced scope$50M-$75M _ �
• Animal welfare,exhibits conditions ^""" "T^"• ••�'^"
• Timing matters,desire for clarity
The next two (2)slides provide an overview of community survey results:
Community
• Every method of scientific inquiry is subject to limitations and choosing among
research methods inherently involves trade-offs'
• Unlike focus groups,interviews,etc.,one of the trade-offs with survey research is
data that are produced likely lack details or depth on the topic being investigated'
• However,unlike focus groups,interviews,etc.representative sample surveys
document that a perception is widespread enough to be observable in the general
population and allow researchers to explore whether certain perceptions vary by
people's attributes'
• Surveys are an efficient way to collect information about a large group of people
'Penny S.Visser,Jon A.Krosnick,and Paull.lavrokas,'Survey Research."In Harry T.Reis and Charles M.Judd(Eds.)Handbook of
Research Methods in Social Psychology.New York:Cambridge University Press,2002.
March 26, 2024
14
CITY MANAGER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
Community
•Third-party administered survey VerySupportive" to
Neutral
$200M-$300M 77%
• Random-sample, statistically investment
valid 3'd party operator 72%
3rd party owner 61%
• Demographically representative
sample Roads
• Stormwater/flooding
• +/-4.4% margin of error at the • School buildings
95% confidence level Ranked as higher
infrastructure priorities
Alternative Partnership Models
Market Interest
March 26, 2024
15
CITY MANAGER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
Here is an summary of the RFI issued in September:
Market Interest - RFI
• Issued RFI in September
• A.Organization Profile
1. Company Name
2. Comp a ny Address
3. Brief company history and experience in the field
4. Company point of contact for RFI Response(Name,Title,Phone,Email)
• B.Statement of interest to operate,lease,and/or purchase the Aquarium
• C.list of zoos,aquarium,and/or entertainment attractions within Company's portfolio
1. If a zoo or aquarium is within the Company's current portfolio,please provide information on the
operational and ownership model used for each zoo and/or aquarium.
• D.Statement indicating willingness to demonstrate the organization's financial stability and financial capability
to operate,lease and/or purchase the Aquarium upon request under mutually agreeable terms
• Non-binding
• Three firms expressed interest,two submitted formal responses
z,
Market Interest: Expressed Interest
• Expressed interest
• Currently learning more about
the company
11� • Experience operating local
government-owned aquarium
1 • St. Louis Aquarium
• Children's Aquarium Dallas
March 26, 2024
16
CITY MANAGER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
Ripley Entertainment and Herschend Enterprises submitted formal responses:
Market Interest: RFI Responders
'� _ vrk HERSCHEND
"01 TER 0'.prig SUPER
JOG
ME
s.
� tm
The next three (3)slides provide an overview of Ripley Entertainment:
Market Interest: Ripley Entertainment
• Part of The Jim Pattinson Group
K)M9 • 2"a largest privately-owned
company in Canada
JOG
M SUPER • More than 49,000 employees
• Ripley Entertainment
• Owns,operates,and franchises
+� awmuft RUY over 100 attractions under 12
brands in 10 countries
Ch
• Over 14 million guests each year
TOM Tsui amom
'lurch 26, 2024
17
CITY MANAGER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
Market Interest: Ripley Entertainment
• Aquariums:
EIII�VIt� p
Myrtle Beach,SC
�� Gatlinburg,TN
Toronto,Ontario,Canada
Aquarium of the Smokies(Gatlinburg,TN)since
2017 has been ranked by USA Today 10 Best
t Readers'Choice as best or second-best aquarium in
— North America
• "Our mission is to provide a top quality,world class
aquatic life facility that will foster environmental
education,conservation,and research,while
simultaneously providing entertainment for visitors
of all ages.As a Green Power Participant,we are
proud supporters of locally generated,renewable
resources."
n
Market Interest: Ripley Entertainment
• Aquariums:
Year opened/acquired first 1997 Myrtle Beach,SC
Aquarium Gatlinburg,TN
•q Aquariums in portfolio 3 Toronto,Ontario,Canada
N AZA-accredited 3
• Aquarium of the Smokies(Gatlinburg,TN)since
Aquarium size range— 1.1M—LEM 2017 has been ranked by USA Today 10 Best
gallons of water Readers'Choice as best or second-best aquarium in
Experience w/acquisitions No North America
Experience w/govt Yes
Experience w/foundations No,but expressed "Our mission is to provide a top quality,world class
openness to it aquatic life facility that will foster environmental
education,conservation,and research,while
Marine Science Center Yes simultaneously providing entertainment for visitors
Stranding and rescue No of all ages.As a Green Power Participant,we are
proud supporters of locally generated,renewable
operations resources.'
26
March 26, 2024
18
CITY MANAGER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
The next three(3)slides provide an overview of Herschend Enterprises:
Market Interest: Herschend Enterprises
• Founded by Jack and Pete
Herschend in 1950's
• Private,family-owned
• Largest family-owned themed
attractions organization in U.S.
• More than 11,000 employees
• Herschend Enterprises
• Creates,develops,and operates 26
entertainment properties across
North America
• Over 14 million guests each year
Market Interest: Herschend Enterprises
• Aquariums:
• Newport,KY(Cincinnati region)
' Camden,NJ(Philadelphia region)
Vancouver,Canada
II r Newport IAquarium and Camden Aquarium continuously listed in the USA Today Top 10 Best
„ Aquariums by popular vote
"Herschend is committed to its vision of Bringing
t ; Families Closer Together®and its mission of
„ Creating Memories Worth Repeating by producing
wholesome,immersive family entrainment
experiences.It is our preference to maintain and
_ preserve the core values and operations of all our
companies while infusing our culture of Leading
" with Love®"
March 26, 2024
19
CITY MANAGER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
Market Interest: Herschend Enterprises
■� Aquariums:
Year opened/acquired first 2008 Newport,KY(Cincinnati region)
Aquarium Camden,NJ(Philadelphia region)
#Aquariums in portfolio 3 Vancouver,Canada
q AZA-accredited 3
Aquarium size range— 1M—2.5M Newport Aquarium and Camden Aquarium
gallons of water continuously listed in the USA Today Top 10 Best
Experience w/acquisitions Yes Aquariums by popular vote
Experience w/govt Yes
Experience w/foundations Yes "Herschend is committed to its vision of Bringing
Families Closer Together®and its mission of
Marine Science Center Yes,partnership with Creating Memories Worth Repeating®by producing
non-profit wholesome,immersive family entertainment
Stranding and rescue Yes,one of largest mammal experiences.It is our preference to maintain and
preserve the core values and operations of all our
operations rescue ops in world, companies while infusing our culture of Leading
partnership with non-profit with Love®." r
Alternative Partnership Models
Responders Site Visits
March 26, 2024
20
CITY MANA GER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
THE EXPLORATION: Sustainable Future
• The City has been on a deliberate path of • Status quo-unsustainable
evaluating how best to position the
Virginia Aquarium to meet its mission
while remaining realistic about the City's • Reduced scope$50M -$75M
financial obligations,myriad of capital
infrastructure needs,and taxpayer • Original$200M -$300M
affordability.
renovation and expansion
• Council has been requesting and
leveraging quantitative and qualitative • Alternative partnership model
data to inform discussions.
The last two (2) slides provide Potential Path Forward and Considerations for City Councils Discussion
and Direction:
Potential Path Forward Considerations
Status quo:Continue Current Funding Continuation of-$7.4M subsidy
• Major key assets are at end of useful life
•Inevitable near-term need of emergency repairs and/or decommissioning exhibits
•Concerns about condition of key assets and timeframe not addressed
•Doesn't require establishing new partnership
Increase investment:Original Scope Requires CIP reductions,decision to not invest in other priorities,and/or increase revenue,
$20M-$30M more in annual debt service(Foundation fundraising could decrease amount)
•Projected increase in economic impact and increased visits
•Addresses aging infrastructure while also providing new exhibits and features
•Doesn't require establishing new partnership
Increase investment:Reduced Scope Requires CIP reductions,decision to not invest in other priorities,and/or increase revenue,
$5M-$7.5M more in annual debt service(Foundation fundraising could decrease amount)
•Doesn't completely address what happens to existing aging infrastructure
•Doesn't require establishing new partnership
Alternative Partnership:RFP Structured deadlines and timelines,less flexible
•Likely takes longer 4 may unfavorably impact operations,staffing,market interest
•Commitments on paper to be acknowledged
•Reduces taxpayer obligation for funding an asset where a proven private market exists
•Requires establishing new partnership
•Owners'Representative
Alternative Partnership:Competitive Direct Opportunity for agile deadlines—could go faster or slower
Negotiations Nimble allowing for engagement and understanding of stakeholders'priorities and interests
• Reduces taxpayer obligation for funding an asset where a proven private market exists
• Requires establishing new partnership
•Owners'Representative
March 26, 2024
21
CITY MANAGER'S BRIEFINGS
VIRGINIA AQUARIUM UPDATE
ITEM#75450
(Continued)
Council Discussion + Direction
For consideration:Continue pursuing Alternatives to Consider
alternative partnership model through
competitive direct negotiations.
• Current subsidy+avoids$5M-$30M in additional Status quo-unsustainable
annual debt service
• Most accredited aquariums and zoos not owned+
operated by gov't
• Reduced scope$50M $75M
Roads,flooding/stormwater school buildings
•
ranked as higher priorities 4 preserves debt
capacity
• Reduces taxpayer obligation where a proven Original$200M-$300M
private market exists
renovation and expansion
Successful transitions have occurred with private
entities preserving stranding programs,research,
and educational efforts
• Top accredited aquarium companies have
expressed interest in partnering with Foundation
and City
Mayor Dyer expressed his appreciation to Ms. Croskey for the presentation.
*City Council took a break from 3:43—3:51 P.M.
March 26, 2024
22
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
ITEM#75451
3:51 P.M.
Mayor Dyer welcomed Kaiden Alcock, Planning Administrator. Ms.Alcock expressed her appreciation to
City Council for their continued support:
PLANNING ITEMSJL
VIRGINIA
BEACH
There is one(1)Planning Item scheduled for April 2"":
SUMMARY - April
1. Lynnhaven Mail,LUC—District 3 1 Planning Item Scheduled for City Council's Consideration
Conditional Use Permit(Outdoor Recreational Facility)
Recommended for Approval by Planning Commission&Staff
March 26, 2024
LYNNHAVEN MALL, LLC ITEM
City Council:District 3 1
Location:701 Lynnhaven Parkway
1'
Fi
CONDITIONAL USE PERMIT(Outdoor Recreational Facility)
Staff recommends Approval
Planning Commission voted 10 to 0 to recommend Approval 3 VB
J
j.
�I
• A Conditional Use Permit request for an Outdoor Recreational Facility to operate a 40,000 square foot inflatable park,
known as FunBox
• Hours of Operation: 10:00 am to 7:00 pm,seven days a week
• Operation will be seasonal between the months of March to September
LYNNHAVEN MALL,llC 14 VQ
>
• Park consists of 4 inflatables with a concession stand Planning Comrnisvon amended Condition 2 to allow
serving limited items amplified speakers&music
• Park enclosed with a temporary 6-foot-tall chain link No known opposition
fence covered with black mesh
• Parking met on site
24
CITY MANA GER'S BRIEFINGS
PENDING PLANNING ITEMS
LYNNHAVEN MALL,LLC 15
There are thirteen (13)Planning 'I 'I / April
SUMMARY — April 16tn
13 Planning Items Scheduled for City Council's Consideration
1. City of VirginiaBexh
• An Ordinance to amend Section 11_1_of the Ci Zoning
Ordinance oertainina to the definition of terms
• Recommended for Approval by Planning Commission&Staff
2. Virginia8eachAVARE,LC—Distrid3
• Street Closure
• Recommended for Approval by Planning Commission&Staff
3&4.Virginia EleMric&Power Compartydba Dominion Energy Virginia
—Districts
• Conditional Remnin�(Conditional B-2 Community Business
District to Conditional I-1 Industrial District)&Conditional
Use Permit(Bulk Storage Yard)
• Recommended for Approval by Planning Commission&Staff
S-9. Wycliffe Presbyterian Church&BHC,LLC—DisMct6
• Modrfioation of Conditions,Conditional Rezoninas(R-10
Residential[o Conditional O-1 Office&R-10 Residential to
Conditional R-10),Subdivision Variances(Section 4.4(b)of the
Subdivision Regulations for Parcel A)(Section 4.4(b)of the
Subdivision Regulations for lot S)
• Recommended for Approval by Staff&Denial by Planning
Commission
6
March1
SUMMARY — April 16tn
13 Planning Items Scfieduled for City Council's Consideration
10. CarlR.Ellis,Jr—Oistrict8
• Subdivision Variance(Section 4.4(b)of tfie Subdivision
Regulations)
• Recommended for Approval by Planning Commission&Staff
11. Som Primitive,LLC—District6
• Modification of Proffers
• Recommended For Approval by Planning Commission&Staff
12.Terry Moore Miffleton—Districts
• Conditional Use Permit(Short Term RentaQ
• Recommended for Approval by Planning Commission&Staff
13.CCWAppealforguildir�3—Oistrict2
• Appeal to Certificate of Appropriateness Recommended for
Denial by Historical Review Board&Staff
z Vf3
CITY OF VIRGINIA BEACH
1
An Ordinance to amend Section 111 of the City Zoning
Ordinance pertaining to the definition of terms.
25
CITY MANA GER'S BRIEFINGS
PENDING PLANNING ITEMS
TEXT AMENDMENT
Staff recommends Ap�royal
Planning Commission voted 10 to 0 to recommend Approval s V8
March
I
• The proposed amendment is a housekeeping item to provide clarity and consistency
within the Zoning Ordinance.
• The following amendments to Section 111-Definitions are proposed:
1. Amend the definition of"Home Sharing"
2. Amend the definition of"Dwelling Unit"
3. Amend the definition of"Kitchen"
4. Add a definition of"Porch."
Cltt OF VIRGINIA BEACH i 9
1. Amend the definition of"Home Shoring"to replace the term"dwelling"with"dwelling
26
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
unit;'a term that is defined and specific to the intention of the Ordinance
16 Home shanng A dwelling unit in which a 37 compensation for a period of le�s than thirty ro
om
2. Amend the definition of"Dwelling Unit"to replace the term"housekeeping unit"with
)consecutive days by an owner
38 utilizes the dwelling unit as his principal residence and occupies the'dwelling unit u n
39 any such rental period.
"residence,"which is consistent with the intention of the Ordinance
residence30 Dwelling unit,A "dwelling unit" is a room or rooms connected together,
32 permanent provisions for living,sleeping,eating,cooking and sanitation.
CItt OF VIRGINIA BEACH 110
March
I 2024
BRIEFINGS27
PENDING PLANNING ITEMS
3. Amend the definition of "Kitchen" to replace the term "housekeeping unit" with
on fQf
48 Porch. A one two,or three-stor, structure attached to a building tQ shelter an
49 entrance or to serve as covered but unenclosed space
"dwelling unit" and to specify that a kitchen must have permanent provisions for
cooking
4. Add the definition of "Porch," currently only defined in the Form Based Code, to
Section 111 of the Ordinance
CITY OF VIRGINIA BEACH�11 VB
VIRGINIA BEACH AVA RE, LLC TEM
City Council:District 3 2
Location:Portion of the right-of-way east of 2375 Virginia Beach Blvd
STREET CLOSURE
Staff recommends Approval
Planning Commission voted 10 to 0 to recommend Approval iz VB
MarchI
• Applicant proposes to close The remaining 813 sf of a 30-foot
wide unnamed and unimproved right-of-way between Virginia
® Beach Blvd and Interstate 264(shown in blue)
• On February 20,2024,City Council approved the closure of
the majority of the unimproved right-of-way(shown in
orange)
• This portion of the request was referred back to Planning
Commission for reconsideration due to an error in
'`� advertisement
VIflGIN1A BEACH AVA RE,LLC�13 �rV
r,
• Applicant proposes to Incorporate the closed portion into the existing automobile dealership parking lot
to the west
• No concerns raised during the Viewers Meeting
• No known opposition ��p
VIRGIN IA BEACH AVA RE,LLC 14 Yo
MarchI 2024
VIRGINIA ELECTRIC & POWER COMPANY DBA DOMINION
ENERGY VIRGINIA 3 & 4
City Council:District 5
Location:2585 Dam Neck Road
CONDITIONAL REZONING (Conditional B-2 Community Business District to Conditional I-1
Industrial District)
CONDITIONAL USE PERMIT(Bulk Storage Yard)
Staff recommends Approval
Planning Commission voted 10 to 0 to rernmmend Approval is VB
• Rezoning request of 13.8 acres from
Conditional B-2 to Conditional I-1 to
'� - construct an office/warehouse
�, _� �.�r�° ■ building
I_"�` i A Conditional Use Permit request for
_ , � a Bulk Storage Yard to store
� equipment used to support
' '",����- transmission Dominion Energy
�� °`""` operations in the area
Temporary access from Dam Neck
Road until the future public roadway
to the west,known as Twin Mills
Road,is constructed
VIRGINIA`ELECTRIC&POWER COMPANY DBA DOMINION ENERGY VIRGINIA i 16 �y
---
March 26, 2024
I
CITY AMNA GER'S BRIEFINGS
PENDING PLANNING ITEMS
INK mi
4=
SA-
• Applicant intends to meet the screening requirements through the retention of existing vegetation
• The proposed office and bulk storage yard are compatible uses within the>75 d8 DNL noise zone of AICUZ
• No known opposition VIRGINIA ELECTRIC&POWEfl COMPANY DBA DOMINION ENERGY VIRGINIA 11� VB
WYCLIFFE PRESBYTERIAN CHURCH & BHC, LLC ITEMS
City Council:District 8 5�9
Location: 1445 North Great Neck Road&2307 Millwood Road
MODIFICATION OF CONDITIONS&CONDITIONAL REZONINGS(R-10 Residential to Conditional O 1
Office&R-10 Residential to Conditional R-10 Residential) &SUBDIVISION VARIANCES(Section 4.4(b)of
the Subdivision Regulations)
March
Staff recommends Approval
Planning Commission voted 5 to 5 to recommend Denial '»�%
i 2024
31
CITY MANA I BRIEFINGS
PENDING
, PLANNING
17, Church seeks to remove a 3.88-
__ acre parcel from the CUP for
Religious Use,currently zoned
R-10
• 2.43 acres proposed to be
rezoned to Conditional O-1
Parcel , Parcel R
Office
r
• 1.45-acre portion to be rezoned
to Condonal R-10
• Shared private road proposed
(Wycliffe Presbyterian Church Property)
from Millwood Road
4
WVCLIFFE PflE56ttERiAN CHURCH&BHC,LLC 179
• Existing 3,522 sf building to be
retained,proffers allow for a
maximum 500 sf addition
���� Existing to pond to remain
Cr
(WVcliffe Presbyterian Church Property)
• Landscape buffer provided
adjacent to existing and
proposed residential
Lot width variance required due
to existing 30-foot Dominion
easement
r-,. � - } Proffered uses include:
- Medical/dental offices/clinics
• Professional offices
• Nonprofits
Religious uses ��p
WYCLIFFE PRESBYrEft1AN CRUNCH&BHC,LLC 120 !q
• Proposed S-lot single-family
subdivision
• 10-foot landscape buffer and 6-
!�� foot privacy fence proposed
along Millwood and N Great
Neck
• Private road meets Fire Dept
standards for access
i
• Parcels to be served by Public
water/sewer from N Great Neck
• Private trash collection
• Flag lot proposed for Lot 5 to
allow utility conneMions �JQ
WYCUFFE PRESaVTERIAN CHURCH&aHC.1.LC 121 �g.!
'k
a
3x�,
• Subdivislon Ordinance typically requires 8%open space for proposed residential subdivisions with lot sizes
ranging from 10,000 sf to 14,999 sf
• As proposed,the R-10 portion would require 6,OS6 sf of open space to serve the 5 proposed lots
• Applicant is requesting a cash in-lieu payment as allowed by Section 4.S(b)of the Subdivision Regulations since
the required open space is less than Y acre wraIFFE PReserrERIAN cHuecH aRHc,uc I zz
• S-foot-tall freestanding monument style sign proposed for Conditional O-1 Parcel only
• 2 letters of concern&i9 letters of opposition received stating concerns related to lack of open space,flooding,
stormwater,and use of existing building for office uses
• 1 speaker in support&10 speakers in opposition at the Planning Commission hearing ��p
V✓YCUFFE PRESBVTERIAN CHURCH&OHC,LLC 123 w_Y
CARL R. ELLIS, JR ITEM
City Council:District 8 1 O
Location:2620 Broad Bay Road
SUBDIVISION VARIANCE(Section 4.4(b)ofthe Subdivision Regulations)
Staff recommends Approval
Planning Commission voted 8 to 2 to recommend Approval ,4 ��
• Request for a Subdivision Variance to Section
4.4(b)of Subdivision Regulations for Lot
Width
�:' �` Lot created by plat in March 1952,prior to
' � >-µ°� adoption of Subdivision&Zoning Ordinance
� '"`�� Seeks to subdivide lot into 2 parcels both
� ��� deficient in lot width by less than 2 feet
�,.4 ��� Lot 8A—deficient by 0.97 feet
� '' Lot 88—deficient by 1.49 feet
� Per Section 4.1(m)of Subdivision Regulations
a 50-foot right-of-way width is required,
Broad Bay Road right-of-way is 40-feet
• 5-foot right-of-way reservation proposed
along Broad Bay Road prior to development
of lots
CARL.R.ELUS,JR.125 �•
BORN PRIMITIVE, PLC ITEM
34
CITY MANA GER'S BRIEFINGS
PENDING PLANNING ITEMS
City Council:District 6 11
Location:Southeastern corner of the Intersection of Virginia Beach Boulevard&North Oceana
Boulevard
It
March
it
MODIFICATION OF PROFFERS
Staff recommends Approval
Planning Commission voted 10 to 0 to recommend Approval
1 2024
• Requesting to amend proffers 2&3 of 2023 25-foot wide Category II landscape buffet
Proffer Agreement to increase building height proposed(privacy fence+landscaping)—
from 26 feet to 35 feet enhanced with mixture of large shrubs,
understory trees,and canopy trees growing
• 34,313 sf warehouse with 7,004 sf ancillary office between 12 to 35 feet at maturity
space
BORN PRIMRNE,LLC J 2R �iy1
35
CITY MA NA GER'S BRIEFINGS
PENDING PLAAWING ITEMS
ITEM#75451
�ss
C""a
.Jm
mL—
March
.'4
• Proposed Elevations revised to add additional and larger windows to break up the mass of the exterior
facade
• Hours of operation:9:00 a.m.to 6:00 p.m.daily
• No known opposition
BORN PRIMITIVE,LLC 129 Y.0
I
TERRY MOORE MIFFLETON
City Council:District S 12
Location:303 Atlantic Avenue,Unit 403
CONDITIONAL USE PERMIT(Short Term Rental)
36
CITY MANA GER'S BRIEFINGS
PENDING PLANNING ITEMS
i A
Staff recommends Approval
Planning Commission voted 10 to D to recommend Approval V$
to 0
tee.....,
i 60
• Two-bedroom unit in the Dolphin Run Condominiums, T, One assign. We
specifically for Unit 403
only
• No past or current zoning violations for this unit
• 1 parking space required(historical exemption granted) one space needed
p• No known opposition TERRY MOORE MIFFLETON 131 s},7
March1
37
CITY MANA GER'S BRIEFINGS
PENDING PLANNING ITEMS
ITEM#75451
(Continued)
9S N'8�
TERRY
g1HSt
n
m � m
f >
A m
TERRPCE PVE m J
.N1NS10N Sr`IEdR PVE 1
0
�p � Short Term Rentals.
P
0 �e STR Permits�60i
•.•
APPEAL PARTIAL DENIAL OF • 1 #23-11 ITEM
City Council:District 2 13
Location:Building 3,2403 Courthouse Road
APPEAL TO PARTIAL DENIAL FROM HISTORICAL REVIEW BOARD
r
1 I �
of•.. ..
Historical Review Board voted 6 ..with 1 abstention to recommend.-
March 26, 2024
• Appeal of partial denial from Historical Review
Board(HRB)for the after-the-fact replacement of
historic slate roof with new synthetic slate roof for
COA#23-11
Jan.19,2022:HRB approved COA#21-20 for
renovations to Building 3
• Scope excluded alterations or repairs to roof
a
_ - � j Nov.29,2023:Historic slate observed to have
' been removed from Building 3
..i:
-� Dec.4,2023:Application for after-the-fad_ "`�'-- approval for slate removal and replacement with
synthetic slate
- Dec.20,2023:HRB approval of opening
modifications and denial of the removal of historic
slate and replacementwith synthetic slate
APPEAL:PARTIAL DENIAL OF COA q23-11 134
• HRB reasons for denial
- Building 3 is a contributing resource to
National Register District
���: Slate roof is major character-defining feature
;� ��� of Building 3 and is very prominent
• Synthetic slate is an inappropriate
• °�` replacement for natural slate:
• Does not meet Secretary of Interior's
38
CITY AMNA GER'S BRIEFINGS
PENDING PLANNING ITEMS
15"me if
Standards for Rehabilitation
B.iwmgUniformity of appearance
u How material ages
March
• Shorter expected life span(30-50 years
�� vs.60-120 years of natural slate)
�� � � Proposed synthetic slate is different from
`����` product used on City HaII and Building 2
which has since been discontinued
APPEAL:PARTIAL DENIAL OF COA p23-11 135 �CiP
I
• Building 3 expected to have capacity
"= to support the weight of a natural
slate roof
)
• Note:As cost is not included in
criteria for approval of COAs per Sec.
1303(c)(1)of the Zoning Ordinance,it
is not a factor considered by the
Historical Review Board in their
evaluation
39
CITY AMNA GER'S BRIEFINGS
PENDING PLANNING ITEMS
APPEAL:PARTIAL DENIAL Of COA#23-11 i 36
Mayor expressedhisappreciationIMs.Alcockforpresentation.
March I
40
CITY MANAGER'S BRIEFINGS
FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET)
COMMONWEALTH'S ATTORNEY
ITEM#75452
4:23 P.M.
Mayor Dyer welcomed Colin Stolle, Commonwealth's Attorney. Mr. Stolle expressed his appreciation to
City Council for their continued support:
Here is the Organization Summary:
Organization Summary
122.83 3 $14,402,888
March 26, 2024
41
CITY MANAGER'S BRIEFINGS
FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET)
COMMONWEALTH'S ATTORNEY
ITEM#75452
(Continued)
FY 2024-25 Programmatic Budget
PROPOSED
Forfeited Assets,$100,000,
1%
General Fvnd,$:
95%
Here is the Department Operating Budget:
Department Operating Budget
Program FY t Amended �—FY2024-25
F
TE
(100)General Fund Support: - - - - - -
OCAGeneralFund $12,943,415 110.91 $13,772,758 111.91 $829,343 6,41%
(270)Consolidated Grants - - - - -
VictinnWitnessGrrant $533,865 11.92 $530,130 10.92 ($3,735) -0.70%
Forfeited Assets $100,000 0 $200,000 0 0 -
Tatal $13,577,280 122.83 $14,402,888 122.83 $825,608 6.08'.
March 26, 2024
42
CITY MANAGER'S BRIEFINGS
FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET)
COMMONWEALTH'S ATTORNEY
ITEM#75452
(Continued)
The next two (2) slides provide Major Changes&Initiatives:
Major Changes & Initiatives
Implementation of VBPD and VBSO Body-Worn Cameras and in-car cameras increased the workload for
CWA attorneys and support staff.
Expected Victim Witness Grant decrease.FY24 grant funding faced a 10%reduction in funding. VOCA
funds are projected in FY25 to be decreased by 41%across the nation. The impacts on our office,as well as
other entities receiving these grants,will be far reaching.
Changes to Virginia's jury sentencing process and discovery rules substantially increased workload for
attorneys and paralegals in trial preparation and time in court.
The Compensation Board of the Commonwealth of Virginia contracted with the National Center for State
Courts to perform a comprehensive time study of the duties and responsibilities of all Commonwealth's
Attorney Offices across the state.The study will help the Compensation Board and the Virginia Association
of Commonwealth's Attorneys recommend an allocation of resources based on specific metrics.
Working with the Virginia Beach Circuit Court,the Office of the Commonwealth's Attorney administers the
Virginia Beach Drug Treatment Court,which is an alternative sentencing court related to adult drug
offenders. Collectively,we are working to add additional specialty courts to include a Veteran's Court and
a Juvenile Drug Court.These would also be non-traditional methods of resolving offenses aside from
normal criminal proceedings.
Initiatives Underway & Conclusion
CWA taking on additional cases for prosecution,including school threats. CWA also
received a 3-year grant to help fund the prosecution of misdemeanor concealed
weapons charges.
Working with the VBPD on a process to receive digital files so that we can move
closer to a digital office.
Ongoing project to scan major criminal case files,to save on physical space and
assist in the easier retrievals of files.
OCA focus on mental health with the Peer Support Program and service dog,Zuhey.
Continuing to utilize technology to save time and money and increase efficiency.
Mayor Dyer expressed his appreciation to Mr. Stolle for the presentation.
March 26, 2024
43
CITY MANAGER'S BRIEFINGS
FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET)
CLERK OF THE CIRCUIT COURT
ITEM#75453
4:29 P.M.
Mayor Dyer welcomed Tina Sinnen, Circuit Court Clerk. Ms. Sinnen expressed her appreciation to City
Council for their continued support:
FY 2024-25
PROPOSED BUDGET
�I
Tina E.Sinnen,Clerk
A
Here is the Organization Summary:
Organization Summary
Number of Divisions Total FY 2024-25 Budget
57 6 $5,284,832
March 26, 2024
44
CITY MANAGER'S BRIEFINGS
FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET)
CLERK OF THE CIRCUIT COURT
ITEM#75453
(Continued)
FY 1 4 Budget
co ., a,eae.ae o•e,u,n _
,14
s<o.mo oo�„ ssax,rsa.m
u.n wnaaFaMNrrer
s•.oxx.aer.m
�F
Here is the Department Operating Budget:
Department Operating Budget
Program FY F F
Amended FTE Proposed FTE
State Funded FTEs& $3,927,857 52 $4,071,385 52 $143,528 3.7%
Taxes/Benefits'
City Funded FTEs&
Taxes/Benefits $282,353 5 $310,678 5 $29,325 10.0%
Contracted Manpower $35,000 N/A $40,000 N/A $5,000 14.3%
Operating Expenses $107,076 N/A $137,520 N/A $30,444 2&4%
Risk Management $617,572 N/A $601,707 N/A (S15,865) -2.6%
Information Technology — N/A $123,542 N/A $123,542 100%
Total $4,969,858 57 $5,2KO32 57 $914,974 as%
'$2,827,907 In reaemxe from
the state Compe—thn Board
offsets IN;expense
March 26, 2024
45
CITY MANAGER'S BRIEFINGS
FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET)
CLERK OF THE CIRCUIT COURT
ITEM#75453
(Continued)
The next two (2)slides provide Major Changes&Initiatives:
Major Changes & Initiatives
• The use of our E-Filing VA system on our court side where you can file
civil and criminal case documents continues to grow within our
community which significantly reduces the flow of traffic in the
building and helps with the efficiency of our workload.
• We were able to convert all of the Military Discharge documents (DD-
214s)from paper into our electronic recording system within a
confidential folder, making our response time for answering questions
and requests for certified copies much quicker for our Veterans.
Initiatives Underway & Conclusion
• We are getting ready to Install a new jury system to replace the one we haw:currently which I believe will help us to be more cost efficient,ease the
current workload,and help us be more productive with the time we will save.
In closing,I am wry thankful for my City,for realizing the care government senses that the Clerk's Office provides its citizens,and the importance of
these services.
•Some of those services consist of. remote access that we provide to our community with our on-line E-Recording system for land records(as you can
imugime,it has been particularly helpful and necessary during these past pandemic years),and our Officer of the Coup Remote Access system which is a
Supreme Court application for court filings.We also have our F.-fileVA system for the coon side which allows for the filing of civil and criminal
documents.We also have our on-line Concealed Carry Permit program where someone can apply on-line for a first time conceal cany permit or a
renewal permit.We continue striving to enhance our services by way of technology,and this is no easy task We continue to try and make our Supreme
Court Case Management system borer for the legal community and community in general who depend on it.We continue with our court case
information on electronic docket boards in the courthouse on the first floor and in front of each courtroom to help make it easier for the public to find
out where they are supposed to be.We continue moving to become completely file-leas in our Civil Department as well as our Criminal
Department.We will continue in our efforts to use common sense technology to be more efficient for our citizens.The technology in the Clerk's Office
regarding land records and the more complicated court cases continues to be a very cost-effective component that greatly benefits our locality by not
having to pay for these systems thereby reducing costs as well as aiding many City departments in the services their oticas off.Please keep in mind
that just the maintenance alone on the land records system and the Supreme Court.systems costs right at$450,000 per year BUT currently there is
absolutely NO cost to the locality,and hasn't been since 2009.in using or in paying for these systems.Now,more than ever,we know and have
definitely experienced,that these systems are critical in providing services to the public.
Mayor Dyer expressed his appreciation to Ms. Sinnen for the presentation.
Due to time constraints the Circuit Court, Fire Department, Police Department and Emergency
Management and Convention & Visitor's Bureau/Resort Management Office FY2024-25 Resource
Management Plan (Budget)presentations will be re-scheduled for a later date:
March 26, 2024
46
CITY MANAGER'S BRIEFINGS
FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET)
SHERIFF'S OFFICE
ITEM#75454
4:35 P.M.
Mayor Dyer welcomed Sheriff Rocky Holcomb. Sheriff Holcomb expressed his appreciation to City
Council for their continued support:
V .p. 0 �T .', e M* '.'
�4p
� r
94
Here is the Organization Summary:
Organization Summary
536.4 11 $69,296,520
March 26, 2024
47
CITY MANAGER'S BRIEFINGS
FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET)
SHERIFF'S OFFICE
ITEM#75454
(Continued)
FY 2024-25 Programmatic Budget
Workforce rrrc
2%
ems:.
�f
Here is the Department Operating Budget:
Department Operating Budget
� M $Change %Change
ZETA $2,573,145 16.81 $2,607,732 16.81 $34,587 1.34%
CareMart $609,386 8.44 $617,378 8.44 $7,992 1.31%
Workforce $1,707,760 13.22 $1,723,791 13.22 $16,031 0.94%
Inmate Support $3,400,911 40.80 $3,201,063 38,80 ($199,848) (5.88%)
Operations $56,326,079 457.13 $61,146,556 459.13 $4,820,477 8.56%
r r 536.40
March 26, 2024
48
CITY MANAGER'S BRIEFINGS
FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET)
SHERIFF'S OFFICE
ITEM#75454
(Continued)
The next two (2)slides provide Major Changes&Initiatives:
Major Changes & Initiatives
• New Medical Vendor Contract in FY24
• Aging Facility
• Shifted Sources of Financing for the Jail
Initiatives Underway & Conclusion
• Recruitment Efforts to Reduce Vacancies
• Alternative Sentencing Programs
• Expanding Our"Road to Hope" Programs
• D.A.R.E.
Mayor Dyer expressed his appreciation to Sheriff Holcomb for the presentation.
March 26, 2024
49
CITY MANAGER'S BRIEFINGS
FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET)
EMERGENCY MEDICAL SERVICES(EMS)
ITEM#75455
4:47 P.M.
Mayor Dyer welcomed Chief Jason Stroud. Chief Stroud expressed his appreciation to City Council for
their continued support:
Here is the Organization Summary:
Organization Summary
Total FrEs Number of-DiVisions Total FY 2024-25 Budget
169.12 8 $26,422,442
March 26, 2024
50
CITY MANAGER'S BRIEFINGS
FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET)
EMERGENCY MEDICAL SERVICES(EMS)
ITEM#75455
(Continued)
FY 2024-25 Programmatic Budget
PROPOSED
Business Center,$844,774,
General Operating Expenses, 3%
$4,350,277,17%
Administration,$1,157,632,
5%
Emergency Services,
$2,501,326,10% c,+5 > a 4 . �•�
,ystem.$12 768,212,51%
Personnel,$976 304,4%'
Training,Learning,and
Development,$1,704,093.
7%
Here is the Department Operating Budget:
Department Operating Budget- General Fund
Program FY r L L t
Amended FTE Proposed FTE
Business Center $746,340 5 $944,774 6 $98,434 13.19%
Emergency Response System $13,371,896 117 $12,768,212 117 -$603,684 -4.51%
Training,Learning,and
Development $1,382,350 12 $1,704,093 16 $321,743 23.28%
Marine Patrol $649,014 11.62 $651,252 11.62 $2,238 0.34%
Personnel $436,685 5 $976,304 6 $539,619 123.57%
Emergency Services $2,741,378 6 $2,501,126 6 ($240,252) (8.76%)
Administration $775,640 5.5 $1,157,632 6.5 $381,992 49.25%
Lifeguard Contract $2,023,728 - $2,023,728 - $0 0%
General Operating Expenses $2,155,837 3 $2,326,549 0 $170,712 7.92%
Total $24,282,868 165.12 $24,953,670 169.12 $670,802 2.76%
March 26, 2024
51
CITY MANAGER'S BRIEFINGS
FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET)
EMERGENCY MEDICAL SERVICES(EMS)
ITEM#75455
(Continued)
Here is a Year-in-Review.-
Year-in-Review
• New EMS chief,2 deputy chiefs,accountant,recruiter, payroll specialist,8
captains and 30 career responders onboarded.
• New programs to increase transparency,communications,engagement and
member satisfaction put in place.
• Included a reduction in volunteer duty requirements. „•,, ,,
• Net gain of 17 new volunteers in 2023
• Net loss of 26 in 2021 and 41 in 2022 r
•
• New schedule model deployed and ambulance staffing stabilized
• Demand period staffing went up to 16 ambulances vs.12-14.
ETMrgsne,
r►r 1rkWn'ti SWVKc..
The next two (2)slides provide an overview of EMS Staffing and Response:
EMS Staffing and Response
• 18 ambulances are needed as baseline staffing.
• 1 per 3,000 calls-for-service
1 VOLUNTEER AMBULANCE i
• To keep unit-hour-utilization consistently below 0.50 STAFFING
• To have adequate geographic coverage and response time sea PROPLLERS
7,5 APPLICANTS
• How many does it take to staff an ambulance? ,aaSTUDENTS
• It takes 50 volunteers to staff 1 ambulance 24/7 65 INTERNS
• It takes 10 career staff members to staff 1 ambulance 24/7 SOAIC'
• So how many more responders do we need? t
nAFM
• We need to be able to staff 3 more ambulances 24/7
• 150 volunteers*,30 career*,or any combination thereof.
*Does not account for those leaving the system during the year
March 26, 2024
52
CITY MANAGER'S BRIEFINGS
FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET)
EMERGENCY MEDICAL SERVICES(EMS)
ITEM#75455
(Continued)
Why else is staffing so important?
'6nn.genry
s.MMf.cal Se<v¢ea
Here are Major Changes&Initiatives:
Major Changes & Initiatives
• Need to establish adequate baseline staffing levels.
• Recruitment and retention of both career and volunteer personnel.
11427I•
Appropriate medical direction for the size and scope system.
• Advancement of protocols,clinical programs,and patient outcomes.
• Emotional, physical and mental health and well-being of members.
• Sustainable funding for EMS and rescue squad needs.
March 26, 2024
53
CITY MANAGER'S BRIEFINGS
FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET)
EMERGENCY MEDICAL SERVICES(EMS)
ITEM#75455
(Continued)
New challenges and priorities
• Upcoming pharmaceutical supply changes and systemi1mijacts.
• Need to increase ambulance fleet size significantly. `u
• 20 years of career EMS-retirements on the horizon.
• Sustainable funding for rescue squad vitality,growth to meet
demand, etc.
Emnyc..cy
Mayor Dyer expressed his appreciation to Chief Stroud for the presentation.
March 26, 2024
54
CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS
ITEM#75456
5:07 P.M.
There were no City Council Discussion/Initiatives/Comments.
March 26, 2024
55
ITEM#7545 7
Mayor Robert M. Dyer entertained a motion to permit City Council to conduct its CLOSED SESSION,
pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purpose:
PUBLICLY-HELD PROPERTY: Discussion or consideration of the,
acquisition of real property for public purpose; or of the disposition of
publicly-held property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the
public body pursuant to Section 2.2-3711(A)(3).
• District 2
• District 2
• District 2
• District 2
• District 6
PERSONNEL MATTERS: Discussion, consideration, or interviews of
prospective candidates for employment, assignment, appointment,
promotion, performance, demotion, salaries, disciplining or resignation
of specific public officers, appointees or employees of any public body
pursuant to Section 2.2-3711(A)(1)
• Council Appointments: Council, Boards, Commissions,
Committees,Authorities,Agencies and Appointees
March 26, 2024
56
ITEM#7545 7
(Continued)
Upon motion by Council Member Berlucchi, seconded by Council Member Ross-Hammond, City Council
voted to proceed into CLOSED SESSION at 5:08 P.M.
Voting: 11 -0
Council Members Voting Aye:
Michael F. Berlucchi,Mayor Robert M.Dyer, Barbara M.Henley,David
Hutcheson, Robert W. "Worth"Remick Amelia Ross-Hammond,Jennifer
Rouse, Joashua F. "Joash" Schulman, Chris Taylor, Vice Mayor
Rosemary Wilson and Sabrina D. Wooten
Council Members Absent:
None
Closed Session 5:08 P.M. —6:03 P.M.
March 26, 2024
57
CERTIFICATION
ITEM#75458
Mayor Dyer RECONVENED the Formal Session in the City Council Conference Room at 6:04 P.M.
Upon motion by Council Member Berlucchi, seconded by Council Member Ross-Hammond, City Council
CERTIFIED THE CLOSED SESSION TO BE INACCORDANCE WITH THE MOTION TO RECESS
Only public business matters lawfully exempt from Open Meeting
requirements by Virginia law were discussed in Closed Session to which
this certification resolution applies.
AND,
Only such public business matters as were identified in the motion
convening the Closed Session were heard, discussed or considered by
Virginia Beach City Council.
Voting: 10- 0
Council Members Voting Aye:
Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley,
David Hutcheson,Robert W. "Worth"Remick,Amelia Ross-Hammond,
Jennifer Rouse, Joashua F. `Joash" Schulman, Chris Taylor, Vice
Mayor Rosemary Wilson and Sabrina D. Wooten
Council Members Absent:
Jennifer Rouse—Stepped out during the vote
March 26, 2024
G�N�BFAC
('s ?
r
J OF OUR N". 04s
RESOL UTION
CERTIFICATION OF CLOSED SESSION
VIRGINL4 BEACH CITY COUNCIL
WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION,pursuant to the
affirmative vote recorded in ITEM#75457 on Page 56 and in accordance with the provisions of The
Virginia Freedom of Information Act;and,
WHEREAS:Section 2.2-3712 of the Code of Virginia requires a certification by the governing body
that such Closed Session was conducted in conformity with Virginia law.
NOW, THEREFORE,BE IT RESOLVED:That the Virginia Beach City Council hereby certifies that,
to the best of each member's knowledge, (a) only public business matters lawfully exempted from Open
Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution
applies; and, (b) only such public business matters as were identified in the motion convening this Closed
Session were heard, discussed or considered by Virginia Beach City Council.
Amanda Barnes, AWC
City Clerk
March 26, 2024
58
ADJOURNMENT
ITEM#75459
Mayor Robert M. Dyer DECLARED the City Council SPECIAL FORMAL SESSION ADJOURNED at
6:04 P.M.
Terri H. Chelius
Chief Deputy Ci 7C1erk
DA A 0
Amanda Barnes Robert M. Dyer
City Clerk, MMC Mayor
City of Virginia Beach
Virginia
March 26, 2024