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Home My WebLink AboutII. A. 4. INFORMATION TECHNOLOGY CIP 4.9.24FY 2024-25 to FY 2029-30 Capital Improvement Program Kevin Fairley April 9, 2024 IT Section Overview •28 total projects/programs in the IT CIP Portfolio •17 slated to be closed by the end of FY24 •$16,699,293 planned for FY25 (4% of overall CIP) •Average allocation of approx. $11.5M in years 2-6 •13 Projects closed or substantially complete prior to the end of this fiscal year •1 Project closed and moved to Operating Budget •2 projects combined (My Revenue & Real Estate Software) 2 IT Section Overview •Funding provided for 2 new requests •Integrated Emergency Management Framework (Emergency Management) $1,897,500 •Mass Care Management Technology Program (Human Services) $685,209 •Project added to Buildings CIP Section •Library Automated Material Handling System •Will include a technology component 3 Projects with No Change (12) Project Council District Appropriations to Date FY25 Budget FY26-30 Budget Total Balance to Complete 100067 Next Generation Content Management All 575,000 --575,000 - 100533 Next Generation 911 All 4,061,397 --4,061,397 - 100541 Enterprise Electronic Content & Records Mgmt.All 250,000 --250,000 - 100569 Library Meeting Space Technology 8 325,396 --325,396 - 100570 ECCS Back-up Site Phase 2 All 2,807,200 --2,807,200 - 100620 Human Services Document Management Sys.All 1,353,000 --1,353,000 - 100621 Children’s Services Act Modernization All 975,000 --975,000 - 100622 Human Services Evidence Management Sys.All 520,000 --520,000 - 100624 Forensic Evidence Management All 506,000 --506,000 - 100645: EOC Technology Modernization^2 1,482,900 --1,482,900 - 100658 Treasurer's E-Billing All 414,000 --414,000 - 100665 Employee Engagement Tool All 75,000 --75,000 - ^Project Federally funded 4 Projects with Modifications (3) Project Council District Appropriations to Date FY25 Budget FY26-30 Budget Total Balance to Complete 100068 Sheriff Inmate Tracking 2 820,034 --820,034 - 100074 21st Century Enterprise Resource Planning (HCM) All 12,389,903 1,075,523 4,000,000 17,465,426 - 100657 Enterprise Assessment, Billing and Collection Modernization All 4,373,200 --4,373,200 - 5 Programs with No Change (8) Project Council District Appropriations to Date FY25 Budget FY26-30 Budget Total Balance to Complete 100084 City Software Upgrade/Replacement Plan All 17,055,800 2,694,146 10,720,730 30,470,676 - 100103: IT Service Continuity II All 8,451,597 480,614 2,450,233 11,382,444 - 100105 Maintain and Secure Corporate Data All 6,945,523 3,036,555 11,468,257 21,450,335 - 100106 Next Generation Network All 17,642,720 250,000 1,250,000 19,142,720 - 100572 HR/Finance Sustainment All 5,536,559 95,872 479,360 6,111,791 - 100574 Courts Technology System Sustainment 2 1,893,064 250,000 1,250,000 3,393,064 - 100618 Revenue Management System All 797,696 250,000 1,250,000 2,297,696 - 100083 Cable Access Infrastructure Replacement III All 1,575,000 -1,575,000 3,150,000 - 6 Programs with Modifications (3) Project Council District Appropriations to Date FY25 Budget FY26-30 Budget Total Balance to Complete 100087 Communications Infrastructure Replacement III All 30,362,967 626,801 15,134,005 46,123,773 - 100107 Network Infrastructure Replacement All 30,651,203 5,357,073 7,785,365 43,793,641 - 100118 Telecommunications Replacement II All 6,924,494 --6,924,494 - 7 New Projects (2) Project Council District Appropriations to Date FY25 Budget FY26-30 Budget Total Balance to Complete 100680 Integrated Emergency Management Framework All -1,897,500 -1,897,500 - 100679 Mass Care Management Technology Program All -685,209 -685,209 - 8 100658 Treasurer's E-Billing Council District Appropriations to Date FY25 Budget FY26-30 Budget Total Balance to Complete All 414,000 0 0 414,000 - ▪Allows citizens the option of receiving their Personal Property and or Real Estate Bills electronically. Kickoff occurred in March with completion targeted for Spring of 2025. ▪This will reduce the number of paper mailings thus reducing postage costs ▪Provide more convenience to the customer including the addition of more acceptable payment methods ▪Provide the convenience of scheduled payments 9 Requested But Not Funded (RBNF) (11) Project Council District Appropriations to Date FY25 RBNF FY26-30 RBNF Total RBNF 100087 Communications Infrastructure Replacement All 30,362,967 -8,500,000 8,500,000 100106 Next Generation Network All 17,642,720 412,928 2,700,000 3,112,928 100107 Network Infrastructure Replacement III All 30,651,203 4,600,000 37,800,000 42,400,000 Enterprise Audio Visual Lifecycle and Support All -971,750 5,655,000 6,626,750 Federal/State Public Radio Sites 6 & 8 -1,900,000 -1,900,000 Traffic & Responder Vehicle Safety All -2,046,690 275,000 2,321,690 Automated License Plate Reader Camera Expansion All -584,250 2,562,500 3,146,750 Security Cameras Citizen & Park Safety 1, 3, 5, 7 & 9 -575,000 38,500 613,500 Virginia Aquarium Emergency Communications 6 -526,700 40,000 566,700 Virginia Aquarium Security Cameras 6 -633,934 40,250 674,184 Library Infrastructure Enhancement All -678,500 25,000 703,500 *Total of unfunded requests over 6 years is approximately $70.5M 10 Projects Underway & Conclusion ▪Lots of work this year and ongoing to support our Public Safety Agencies ▪Computer Aided Dispatch Upgrade (9/13/23) ▪Vesta 911 Phone System Upgrade (2/21/24) ▪ESInet 911 Phone System Infrastructure Modernization (3/26/24) ▪Police Real Crime Center Situational Awareness Tool ▪Pulls in Private Security Cameras; Shot Spotter Locations; Active calls for service and live video feeds from Body Worn and Fleet Cameras ▪Sheriff’s Office Body-Worn Camera Deployment ▪Body-worn cameras deployed ▪Implementing Axon Records and Standards ▪Commonwealth Attorney Axon Justice Premiere (Complete) ▪Designed for prosecutors, attorneys, and paralegals to utilize when viewing, receiving, reviewing, redacting, and submitting evidence and case information. 11 Major Challenges ▪Available funding in the 6-year program does not match anticipated need for technology replacement and lifecycle management ▪Network Infrastructure Replacement (100107) requires $46.4M but has only $43.8M programmed ▪Communications Infrastructure (100087) requires $24.5M but has only $11.3M programmed 12 IT Section Overview IT Completed Projects (14) •PG100656: Sheriff's Office Body Worn Cameras •PG100110: Police Oceanfront Cameras •PG100112: Police Radio Encryption •PG100113: Enterprise Public Safety Systems •PG100571: Electronic Pollbook Replacement •PG100579: Juvenile Detention Center Security Replacement •PG100581: Comprehensive Crime Prevention through Environmental Design (CPTED) •PG100592: Enhanced Telehealth & Case Management- ARPA •PG100593: Southside Network Authority Regional Broadband Ring- ARPA •PG100594: Library Meeting Rooms Technology Modernization - ARPA •PG100619: Check Processing System Upgrade •PG100412: E-Business Suite Upgrade •PG100094: CIT - Enterprise Customer Relationship Management System •PG100076: Accela Sustainment 13