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Home My WebLink AboutAPRIL 9, 2024 FORMAL SESSION MINUTES i UaS m 0, OUN MA31o�`' VIRGINL4 BEACH CITY COUNCIL Virginia Beach, Virginia April 9, 2024 Mayor Robert M. Dyer called to order the CITY COUNCIL FORMAL SESSION in the City Council Conference Room, City Hall, on Tuesday,April 9, 2024, at 1:00 P.M. Council Members Present: Michael F. Berlucchi,Mayor Robert M.Dyer, Barbara M. Henley,David Hutcheson, Amelia Ross-Hammond,Jennifer Rouse,Joashua F. "Joash" Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent. Robert W. "Worth"Remick—Out of Town CITY COUNCILS BRIEFINGS TIDEWATER COMMUNITY COLLEGE MISSION,PROGRAMS, I , I . ENROLLMENT , UPDATE ITEM f 1 // Mayor Dyer welcomedI and Dr Kia Hardy, Dean / I Community (TCQ. Mr Hall expressed appreciation ti City CouncilforI iii Tidewater Community Co � � � � i LLJ Cz Cz Partnering with a Purpose: TCC and the City of Virginia Beach Dr.Marcia Conston,President Art Hall,Vice President•Dr.Kia Hardy,Dean April 9,2024 Dr. Marcia Conston President Jackson State University(BA,MA) Hood Theological Seminary(MA) University of Southern Mississippi(PhD) TCC's sixth president•TCC's first African American president Art Hall Vice President of Workforce Solutions Harvard University(BA) Texas Tech University(JDIMBA) University of Wales at Aberyswyth(UK)(LLM) Former City Council member(San Antonio,TX) Dr. Kia Hardy ` Virginia Beach Campus Dean/Dean of Advising The College of William 8 Mary(BA,MEd) �, Old Dominion University(PhD) TCC Montessori School alumna•Kellam HS(VB)graduate April I 3 CITY COUNCILS BRIEFINGS TIDEWATER COMMUNITY COLLEGE MISSION, PROGRAMS, ENROLLMENT UPDATE ITEM#75498 (Continued) Here is TCC s Vsion and Mission: TIDEWATER COMMUNITY COLLEGE From here,go any whem.' Our • To b- our community's first choice for innovation education,opportunity, partnership,and Our Mission k Tidewater Community College provides collegiate education and workforce training to individuals of all ages,helping them achieve their goals and contribute to the vitality of the regional and global community. Mr. Hall turned the presentation over to Dr. Hardy. INNOVATE 2026 TCC's 5-year strategic plan is a result of collaborative and reflective dedication of faculty, staff,and community voices. CORE ,. VALUES • Teaching&Learning Innovation Excellence Empathy • Diversity,Equity,& Integrity Inclusion Accountability • Community April 9, 2024 4 CITY COUNCILS BRIEFINGS TIDEWATER COMMUNITY COLLEGE MISSION,PROGRAMS,ENROLLMENT UPDATE ITEM#75498 (Continued) e The next few slides provide an overview of TCC's Virginia Beach Campus: TCC's Virginia Beach Campus is the college's largest campus, with 13 buildings and more than 9,000 students Regional Health Student TC C TIDEWATER COMMUNITY COLLEGE Fran hkm V ay a.."' April 9, 2024 5 CITY COUNCILS BRIEFINGS TIDEWATER COMMUNITY COLLEGE MISSION,PROGRAMS,ENROLLMENT UPDATE ITEM#75498 (Continued) Advanced Technology Center • A partnership between Virginia Beach City Public Schools,the City _ of Virginia Beach,and TCC • Plays a unique role in the region's Science,Technology, Engineering, and Math education plans • Prepares students for existing careers and those emerging in the coming decades TIDEWATER COMMUNITY COLLEGE Joint-Use Library • An innovative 120,000-square-foot facility operated in partnership with TCC and the City of Virginia Beach ` jai Public Library • Supports teaching and learning by offering services and programs students need to succeed �. • Offers services and consultations _ _ for research projects,a variety of � � spaces for solitary or group work, and computer labs for schoolwork — and printing ' r TIDEWATER COMMUNITY COLLEGE Irmo M•.F•,0••w•... April 9, 2024 6 CITY COUNCILS BRIEFINGS TIDEWATER COMMUNITY COLLEGE MISSION, PROGRAMS, ENROLLMENT UPDATE ITEM#75498 (Continued) Here are the student demographics: OUR STUDENTS TCC welcomes students of all ages and backgrounds •. •. TIDEWATER COMMUNITY COLLEGE sw Iw.F a•v.M'•• Here are Programs& Services: Programs & Services _ 0 Student Resource and Empowerment Center ■■ Q Great Expectations Program •■ 0 Center for Military and Veterans Education ®• - Q Career Services/Academic Advising/Tutoring Q Educational Accessibility(Disability Services) International Student Services April 9, 2024 7 CITY COUNCIL'S BRIEFINGS TIDEWATER COMMUNITY COLLEGE MISSION,PROGRAMS,ENROLLMENT UPDATE ITEM#75498 (Continued) Dr Hardy turned the presentation over to Mr. Hall to provide an overview of Workforce Solutions and Programs: Workforce Solutions TCC provides quality short-term workforce training that advances individual and industry goals while improving the community we serve Academy for Non-Profit Excellence Health Professions Maritime,Manufacturing and Transportation Skilled Trade. Information Technology MoMorce Programs in Virginia Beach EKG Technician Health Care Training Certified Phlebotomy Technician(CPT) Clinical Medical Assistant(CMA) TCC is authorized trainer for Hanipton Roads US Coast Guard certifications Training Program b Skills Comprehensive job skills training and •Training Program placement for social services and community agencies April 9, 2024 BRIEFINGSCITY COUNCILS TIDEWATER COMMUNITY COLLEGE MISSION, PROGRAMS,ENROLLMENT UPDATE ITEM 498 TIDEWATER COMMUNITY Hiring dedicated Maritime Trades Frm here,go anywhere Program Manager based on On the horizon for Workfor VB Campus Expanding facilities and ce Solutionsprogramming through Submarine Industrial Base (SIB) funding from TCC Board Members Representing the City of Virginia Beach lip US Navy Coming new programs—marine a.= electrical, clean energy, expansion �' „�;� of training for region's maritime "blue-green" economy, focus on ' non-credit-to-credit, add ii apprenticeship programs TIDEWIITFN CDMMUN�IIY�CDllE6E Dr.Barry Brown Eli= M,uhow Sakes April I 9 CITY COUNCILS BRIEFINGS TIDEWATER COMMUNITY COLLEGE MISSION,PROGRAMS,ENROLLMENT UPDATE ITEM#75498 (Continued) Thank you Mayor Dyer expressed his appreciation to Mr. Hall and Dr. Hardy for the presentation. April 9, 2024 10 CITY COUNCILS BRIEFINGS SO UTHSIDE NETWORK AUTHORITY TELECOM RING UPDATE ITEM#75499 1:30 P.M. Mayor Dyer welcomed Steven DeBerry, Executive Director— Southside Network Authority (SNA), Peter Wallace, Chief Information Of and Noel Mitchell, Cyber Security Manager—Global Technical Systems (GTS). Mr. DeBerry expressed his appreciation to City Council for their continued support: Briefing for Virginia Beach City Council April 9, 2024 Regional Connectivity Ring(RCR) - _ - - - Presented by: Steven DeBerry,Executive Director of Southside Network Authority(SNA) Pedro(Peter)Wallace,Director of Information Technology(City of VB) Noel Mitchell,Cyber Security Manager,Global Technical Systems(GTS) Outline History of Southside Network Authority Regional Connectivity Ring(RCR) Objectives aligned with City of Virginia Beach Focus Action Plans and RVA757 Connects Initiative Next Generation Network Public/Private Partnership(SNA and GTS) r Our Plan to Drive Forward April 9, 2024 11 CITY COUNCILS BRIEFINGS SOUTHSIDE NETWORK AUTHORITY TELECOMRING UPDATE ITEM#75499 (Continued) Here are the SNA History and Objectives: Southside Network Authority (SNA) History and Objectives Created November 2019 ➢ Five Virginia cities of Chesapeake,Norfolk,Portsmouth,Suffolk and Virginia Beach ➢ Concurrent resolutions that adopted Articles of Incorporation pursuant to the Wireless Services Act, Chapter 54.1 of Title 15.2 of the Code of Virginia,1W Project Participation Agreement defines$25M investment(Each city provided$5M and received 20 Shares in the project valued at$250,000 per share) Our objectives are to: Pursue economic development opportunities and encourage public/private partnerships 7 Support Government via connected fiber ring infrastructure Enable lower cost,faster service and enhanced broadband coverage to support underserved/unserved communities and businesses Support higher education organizations and advance partnership possibilities The next two (2)slides provide the project timeline: Our Pathway to Lower Cost, Faster Service and Expanded Broadband Coverage Jul 2017 Fall 2017 Fall 2017 Early 2018 Jul 2018 Oct 2018 Jan 2019 Nov 2019 Jun 2020 Jul 2020 City Chief City of Virginia HRPDC Hampton Roads Five Region wins Completed Soulhwde Hired Interim Hired Information Beach and orses4 City Managers Hampton National 30% Network Executive Columbia Officer. announces Phased requested their Roads smart design and Authority Director Telecomm (CIOs)from construction Regional Fiber CIO.to identify South.ide Infrastructure Master formed Corp(CTC)to across the completed on Ring Plan to how regional Cities formed Challenge Plan for conduct 00% region 1°1transatlantic GoVA connectivity can the Regional design, started to cable(Mare.). benefit public Broadband Fiber Ring develop discuss a safely,higher steering construction regional educallon,and Committee cosleslimate broadband economic end Business concept development. Case Analysis April 9, 2024 12 CITY COUNCILS BRIEFINGS SOUTHSIDE NETWORK AUTHORITY TELECOM RING UPDATE ITEM#75499 (Continued) Our Work Ahead: Major Milestones for Finishing the Task Mid-Nov 2020 Dec 2020 Fab 2021 2022.2024 002023 20242025 CT C delivered 60% Held strategic retreat Made the decision on optimal Construction of Signed P3 Lower at,faster service design,estimated to examine business approach for fiber Southside Comprehensive and broader coverage construction cost case,estimated infrastructure financing, Regional Fiber Agreement with delivered to 757 Southside and BCAa on onstructlon cost construction and ownership. Ring by Danella Global Technical residents,businesses and options and and 60%design. including potential private Construction System.(GTS) eduwtionel institutions. timelines. partnerships. Phase 1 is Projected to be Delivered to 757 Southside by Q2 FY25 This graphic depicts the Regional Connectivity Ring (RCR) Permits (yellow) and Construction (green) Status: Regional Connectivity Ring (RCR) Permits and Construction Status 4eaef • e Zme T lw r p acre t f a IN v s * s Z.4 Q � z.aesx �r ca�sn�:rae ar.ar rocomvxion ve,ma swmered nwiery aem.e weemw� cneupnte<o evsd April 9, 2024 13 CITY COUNCILS BRIEFINGS SOUTHSIDE NETWORK AUTHORITY TELECOM RING UPDATE ITEM#75499 (Continued) The RCR has unanimous support from seventeen (17) local jurisdictions in the 757 Region: Subsea Cables Landing in City of Virginia Beach ➢ The Network Connecting Southside Hampton < Roads jurisdictions will connect to the 4 i Trans-Atlantic Subsea Cables landing in Virginia Beach Our Network Ring %-.-•- has the Unanimous Support of 17 Local Jurisdictions that make up the 757 Region Future Expansion of Regional Connectivity Ring Hampton Roads g M Fiber optic f.v" n` , b V V, f Network Ringref .+: J 'Tj.yA Mnrny, that will oonned our entire 757 nb a®.prvt ht +��Y' Region Is ;. % nr�nn 211)i l 9, 20 14 14 CITY COUNCILS BRIEFINGS SO UTHSIDE NETWORK A UTHORITY TELECOM RING UPDATE ITEM#75499 (Continued) Balancing Goals for the Regional Connectivity Ring Promote private Scalable infr investrnent astructure addresses the t hat for irate digital Provide a m.hamam ror the r".ones r at needs divide—service ava__ ilabllltY i to most Inl.mal commonicab ab ons needs and affordilit I while containing the financial risk associated with price increases for Retluce barriers(o entry In new markets by making middle commercial services ,Is infrastructure available on a competitive and non- competttton t, is nminatory basis procnoUn9 devet,opme� 'i!Rev econom .. lives enue 16Ma generation Facilitate economic development inieetives with low-or no-wsl access to middle mile infrastructure Enable revenue generation through dark fiber leases andfor lit service offerings Mr. DeBerry turned the presentation over to Mr. Wallace. Our objectives are aligned both with City of Virginia Beach's Focus Action Plans & RVA757 Connects Initiative Job Creation Govern 11 High Tech Envision Companies Invigorate L Technology Smart Region Autonomous Vehicles April9, 2024 15 CITY COUNCILS BRIEFINGS SOUTHSIDE NETWORK AUTHORITY TELECOM RING UPDATE ITEM#75499 (Continued) This slide provides the impact of the project in the City: Telecom Competition & Expansion in Virginia Beach jr Six out of Eleven Telecom Franchise Agreements signed after 2019 Fiber Infrastructure Construction permit requests more than doubled after initiation of RCR project Lumos Telephone LLC-$83M Project for 760 miles fiber(Virginia Beach,Chesapeake,Portsmouth) Metronet-Currently present at Norfolk and plan to expand to Virginia Beach Fiber Infrastructure construction Permit Requests Cal"-Yenr - Count Permit Repuests be/are and ahei,,. S it t016Permit 1009 2G12 Requests 01ESince 0 9 611 201 2010 5. 2389 447 2023 576 2022 50 2— 569 Grand Total 3987 1t NGN Completed (FY24), and Planned/In-Progress (FY25-26) R entlyC rrykt tlNGN rib,,,E.—M..Prgecls ton De ip 5 a L F 1 M e t^r � 1 �sj ^�eatls8 or Rea me Center(Fk)) Gomplele 41� Lbray as 'eedclBlackwat 'eau sort cludas WnOOAI c w Ier tt4)rem 'rce Alounkd PeWl(FT24) Com plate T.580 C5 ( • Total FootagelMlk.. a8,000 4 In Progress and Planned NGN Projects Loudon —ipr— $Iahln Una.,Foot Milanga v Ito Ganerel Baotb In Progress 19. tp 6 b,d Fand ump Sklion(FY24f16) nPro— eo8 e P k(FY25/28)P P-d'ng Footling 1g.F7 I 3.6 '. -- - PleasenlRidge Radio Tewer Fibaraeckbeu1(FY25) Inprogresa 6000 G9 ry. AMasuremenre inclutle DPW Pleesenl Ritlga ® �� FacilityR.bco do Con of(FY25) "'"'� P�npdBleckwerer C.—Fire ll-06(FY25) P'll—d 14.WE 2 7 `w•r. (q�au er Erwension ®nu..r.,. w Enlarcemenl Trelninp Center er Craeds,Cempball P nose lir. Q..w,. •`\ n0(Planned FY25) 'N—r�r�.,+.s+w 1a tFvz5r261 9leckweter Fne BtarionA Planned 25.eDG 4.2 Total FooMge/MlleeBe 93,800 17.8 N�""""` - ^. •+—... City of Virginia Beach NGN fiber footprint=160 miles Y ^ April 9, 2024 16 CITY COUNCILS BRIEFINGS SOUTHSIDE NETWORK AUTHORITY TELECOMRING UPDATE ITEM#75499 (Continued) NGN Fiber Expansion to Sandbridge via Globalinx Project funded by American Rescue Plan Act(ARPA) Connect the Globalinx fiber to the City's NGN network ➢ Extend fiber to Fire Station 17-This station also houses: . ... > The Sandbridge Volunteer Rescuer Squad which provides emergency medical - ... services to the Sandbridge Community The Police Department Satellite Office `� "..'•:w. Provide direct network between Fire Station 17 and 21 lm - Serve the Little Island parking area as well as the Stormwater Pump Station \\ Additional node to existing NGN fiber network for resiliency Increase access to high-speed internet services at reasonable costs by means of l III subsea cables Leverage the regional fiber ring with increased cyberaecurity posture i Mr. DeBerry turned the presentation over to Mr. Mitchell to provide the Public Private Partnership with GTS: Public Private Partnership with Global Technical Systems ➢ SNA and GTS signed Comprehensive Agreement on October 13,2023 Major Deal Points ➢GTS to Operate,Market,and Maintain the Regional Fiber Ring ➢GTS pays SNA$2MNR for 20 years -Initially 96 fiber strands with options ➢GTS receives exclusivity for 1st 18 months with option for additional 42 months based on meeting performance metrics(meets 25%of business plan;including 10%unserved/underserved areas) ➢GTS maintains entire fiber ring ➢ GTS working with SNA member cities to position the region/cities for potential Broadband Equity Access and Deployment(BEAD)Program grants(Unserved/Underserved Areas and Community Anchor Institutions) April 9, 2024 17 CITY COUNCIL'S BRIEFINGS SOUTHSIDE NETWORK AUTHORITY TELECOM RING UPDATE ITEM#75499 (Continued) 'GTS Capabilities & Services ➢ High Speed Connectivity 4' 7 Symmetrical 'w Scalable 8 Reliable GTS Managed Services O ➢Network Monitoring&Security —— ➢Data Backup&Disaster Recovery 784 L nnhaven Parkway ➢Server Maintenance ➢Infrastructure Management ➢Systems Administration ➢Cloud Storage ➢Co-located Data Center ➢ Transport(Back Haul) , Y Provide Transport Redundancy t a ,. �I Here is the Broadband Equity,Access&Development(BEAD) Timeline: Broadband Equity, Access & Development BEAD Timeline iTBD on approval of BEAD Vol 2 _.. �__..._ _ .. ----- ------ ► July 2023 Oct 2023 Oct 2023 Nov 2023 Dec 2023 Mar 2024 Apr 2024 May2024 White House SNA&GTS NTIA approves DHCD's BEAD DHCD's BEAD DHCD DHCD opens DHCD opens and NTIA Sign DHCD's challenge portal challenge Completes Pre-application Formal full announce comprehensive Volume 1 initial opens. portal closes. review submissions for application BEAD agreement. Proposal process for BEAD submission funding all submitted projects portal for allocations. challenges in BEAD project Virginia Virginia's allocation 5,.48 Billion April 9, 2024 18 CITY COUNCILS BRIEFINGS SOUTHSIDE NETWORK A UTHORITY TELECOM RING UPDATE ITEM#75499 (Continued) The next two (2)slides provide an overview of BEAD Challenges: Resident Submitted BEAD Challenges 11-1-23 to 11-30-23 vs 24% Other CBC Challenges 52% Suffolk 1% Portsmouth 3% Norfolk 18% IL0 0 Chesapeake 2% BEAD Challenge Submissions by Type A Availabilky The broadband service identified is not offered at the location including _ unit of a multiple dwelling unit (MDU). S Speed The actual speed of the service tier • falls below the unserved or underserved thresholds. 0 Chesapeake Norfolk Portsmouth Suffolk Virginia Beach .Type S Type A April 9, 2024 19 CITY COUNCILS BRIEFINGS SOUTHSIDE NETWORKAUTHORITY TELECOMRING UPDATE ITEM#75499 (Continued) Next Steps ➢ SNA complete construction of the Regional Fiber Ring 2nd quarter Fiscal Year 2025 • GTS short term plan ➢Begin design for last mile fiber(connectivity to residents,businesses, unserved/underserved areas,higher education,and other anchor institutions in accordance with the Comprehensive Agreement) ➢Develop Operations,Marketing,and Maintenance plans ➢Establish Strategic Advisory Board Mayor Dyer expressed his appreciation to Mr. DeBerry, Mr. Wallace and Mr.Mitchell for the presentation. April 9, 2024 20 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) EMERGENCY MANAGEMENT ITEM#75500 2:09 P.M. Mayor Dyer welcomed David Topczynski, Director. Mr. Topczynski expressed his appreciation to City Council for their continued support: Here is the Organization Summary: Organization Summary Total FrEs Number of Divisions Total FY 2024-25 Budget 13.00 2 $2,033,688 April 9, 2024 21 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) EMERGENCY MANAGEMENT ITEM#75500 (Continued) FY 2024-25 Programmatic Budget t-ma:rgencv f'��nzg<:n,e�c PROPOSED performance Grant, $102,914,5% nera1 Operating,$862,729 Sec.city Division,$1,068,045 42% 53% Here is the Department Operating Budget: Department Operating Budget FY t2023-24 Amended FTE Security Program $977,086 6 $1,068,045 6 $90,959 9.3% General Operations $783,589 7 $862,729 7 $79,140 10.1% General Fund Subtotal $1,760,675 13 $1,930,774 13 $170,099 9.7% Emergency Management - $102,914 - $102,914 300°k Performance Grant Grants Fund Subtotal - - $102,914 - $102,914 100% All Funds Total $1,760,675 13 $2,033,688 13 $273,013 15.5% April 9, 2024 22 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) EMERGENCY MANAGEMENT ITEM#75500 (Continued) The next two (2)slides provide Major Changes&Initiatives: Major Changes & Initiatives • Technology Enhancements • Improving&building technology into daily operations to strengthen response& recovery capabilities. Contracted with Perry Weather to improve forecasting. • Upgrading IT infrastructure in the Emergency Operations Center(EOC). Iry • Resiliency Provided or participated in 462.5 hours of training or exercise. • Conducted 30 assessments of critical infrastructure. Completed regional Post Disaster Housing Framework,and Public Alert& Warning Plan. • Established a Disaster Services Contract to provide crucial equipment&supplies after a major emergency. • Participated in the US Dept.of Homeland Security's SAFE Pilot Program for critical infrastructure assessments alongside the states of New Jersey,Michigan,North 5 Carolina,and Iowa. • Community&Business Preparedness • 349 hours of outreach conducted in 2023. • Developed an apppproved emergency preparedness STEM curriculum being delivered to all SS elementary schools. • Created our own Hurricane&Coastal Storm Guide,and fillable Personal Preparedness Plan. Initiatives Underway & Conclusion • Updating City's Emergency Plans -. • Emergency Operations Plan(EOP) • Disaster Recovery Plan - • Shelter Plans • Evacuation Frameworks • Workforce Reintegration&Safety Plans • Election Security Plan • Growing Community&Business Outreach • Redesigning preparedness&department website. Working with Communication's Office&VBCERT to connect with vulnerable communities&populations. - • Increase resident sign-up for VBAlert. • Internally promoting Rave Panic Button. • Expand the City's all-hazards training and exercise program. • Implement a Disaster Recovery Support Contract. Mayor Dyer expressed his appreciation to Mr. Topczynski for the presentation. April 9, 2024 23 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) CONVENTION& VISITOR'S B UREA U/RESORTMANAGEMENTOFFICE ITEM#75501 2:22 P.M. Mayor Dyer welcomed Nancy Helman, Director. Ms. Helman expressed her appreciation to City Council for their continued support: f � • .. .. . • 3 K i y .. Here is the Organization Summary: Organization Summary 119.28 8 $41,785,285 April 9, 2024 24 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) CONVENTION& VISITOR'S BUREAU/RESORT MANAGEMENT OFFICE ITEM#75501 (Continued) Here is the Department Operating Budget: Department Operating Budget Program ��hange Change Amended FTE Proposed FTE General Fund $10,822,283 91.89 $11,370,841 90.89 $548,558 5.1% TAP Fund $16,111,833 17.39 $17,698,103 18.39 $1,586,270 9.8% TIP Fund $11,821,890 10 $12,716,341 10 $894,451 7.6% Total $38,756,006 119.28 $41,78S,285 119.28 $3,029,279 7.8% FY 2024-25 Programmatic Budget PROPOSED Con—tion Marketing T—sfers&Reserves Resort Management Marketing 8, 29.4% Communiotion 29.0% �f. Tourism Marketing&$,I 2.8% Visitor Into Center6ireclol`s INFic� 1.4% 9.1% April 9, 2024 25 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) CONVENTION& VISITOR'S BUREAUI RESORT MANAGEMENT OFFICE ITEM#75501 (Continued) Here is the Department Operating Budget—General Fund: Department Operating Budget- General Fund IFY r r2024-21 Program i Amended HE Proposed Director's Office $1,491,596 12 $1,553,705 11 $62,109 4.2% Marketing&Communications $26,702 - $25,702 - -$1,000 -3.7% Convention Marketing,Sales and Services $1,102,538 30 $1,152,386 10 $49,848 4.5% Sports Tourism $702,036 7 $788,210 8 $86,174 12.3% Tourism Marketing&Sales $462,160 4 $484,099 4 $21,939 4.7% Convention Center $6,885,735 56.89 $7,213,701 55.89 $327,966 4.8% Resort Management $151,516 2 $153,038 2 $1,522 1.0% Total $10,822,283 91.89 $11,370,941 90.89 $548,558 5.1% Here is the Department Operating Budget—TAP Fund: Department Operating Budget- TAP Fund ® Proposed ® Change($)_LlChange Director's Office $1,276,815 1 $2,255,544 2 $978,729 76.7%• Marketing&Communications $11,094,009 11 $11,545,096 12 $451,087 4.1% Convention Marketing,Sales $1,188,312 - $1,251,932 - $63,520 5.3% and Services Sports Tou rism $1,250,781 - $1,250,781 - - - TourismMarketing&Sales $698,203 - $698,203 - - - Visitor Information Center $546,630 5.39 $592,358 4.39 $45,728 8.4% Transfers&Reserves $57,083 - $104,289 - $47,206 82.7°% Total $16,111,833 17.39 $17,698,103 18.39 $2,586,270 9.8% 'AdvertizMg IMrease April 9, 2024 26 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) CONVENTION& VISITOR'S B UREA U/RESORT MANAGEMENT OFFICE ITEM#75501 (Continued) Here is the Department Operating Budget— TIP Fund: Department Operating Budget- TIP Fund �� Marketing&Communications $497,410 - $551,940 - $54,530 11% Resort Management $11,324,480 30 $12,134,727 10 $810,247 7.2% Transfers&Reserves - - $29,674 - $29,674 - TOW $11,821,890 10 $12,716,341 10 $894,451 7.6% The next two (2)slides provide Major Changes&Initiatives: Major Changes & Initiatives • Marketing • Establishment of new membership of the Council Appointed Committee(AAC) • Advertising Agency of Record and Public Relations Firm of Record • Rebrand and initiate development of website • Increased media—Existing and new market • Resort Management • Findings and report from Festival and Events Task Force • Operationalize findings • Implementation of new event activations and legacy event activations • Implementing new contract for IMGoing,events contractor • Guest Services • Redevelopment and design of modern Guest Services Program • Implementation of mobile guest services units April 9, 2024 27 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) CONVENTION c& VISITOR'S BUREAU/RESORT MANAGEMENT OFFICE ITEM#75501 (Continued) Major Changes & Initiatives - continued Virginia Beach Convention Center and Sports Center Campus • Sports Center Permanent operator • RFP proposals under review • Convention Center CIP • Increased wayfinding presence • Wall covering,new welcome/concierge desk • Systems upgrades and replacements • Rising costs of commodities Mayor Dyer expressed his appreciation to Ms. Helman for the presentation. April 9, 2024 28 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#75502 2:30 P.M. Mayor Dyer welcomed Peter Wallace, Chief Information Officer Mr. Wallace expressed his appreciation to City Council for their continued support: 20 = r x Here is the Organization Summary: Organization Summary Total FrEs Number of Divisions Total FY 2024-25 Budget 199.00 10 $51,526,295 Eight General Fund divisions Two Internal Service Funds Unified Communications(Telecommunications ISF) Information Technology ISF IT Subscriptions/Software Computer Replacement Program April 9, 2024 29 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#75502 (Continued) FY 2024-25 Programmatic Budget PROPOSED General Operating Expenses, $1,289,844,3% Technology 8 Support, IT 15F-Subscriptions, $19,487,853,38% $4,861,053,10% Strategy&Architecture, $1,457,642,3% IT Security,$969,424,2% Center for GIS,$1,697,430,3% ) )nll If IT ISF�Comp Repl, $3,244,167,6% Applications SUPPort, - Unified Comm lSF, $9,054,616,18% $3,293,529,6% Business Center.$2.761A34,5%: Mail Services,$204,051,0% Here is the Department Operating Budget—General Fund: Department Operating Budget- General Fund Mail Services $207,752 3 $204,051 3 ($3,701) -1.78% Business Center $2,788,111 24 $2,761,134 23 ($26,977) -0.97% Data&Info Management $3,164,456 21 $3,205,552 21 $41,096 1.30% Center for GIS $1,674,717 14 $1,697,430 14 $22,713 1.36% Technology&Support $6,292,261 42 $4,861,053 32 ($1,431,208) -22.75% IT Security $953,167 5 $969,424 5 $16,257 1.71% Strategy&Architecture $2,223,167 15 $1,457,642 9 ($765,525) 34.43% Applications Support $9,112,979 66 $9,054,616 67 ($58,363) -0.64% General Operating Expenses $0 0 $1,289,944 0 $1,289,844 - Totol $26,416,610 190 $25,500,746 174 ($915,864) -3.47% April 9, 2024 30 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#75502 (Continued) Here is the Department Operating Budget—Internal Services Fund(ISF): Department Operating Budget- ISFs Telecommunications FY r r r2024-25 Internal Service Fund Amended FTE Proposed FTE Unified Communications $3,217,146 9 $3,293,529 9 $76,383 2.37% Total $3,217,146 9 $3,293,529 9 $76,383 2.37% r r r L Computer Replacements $0 0 $3,244,167 5 - - Subscriptions/Software $0 0 $19,487,853 11 - - Total $0 0 $22,732,020 16 - - The IT ISF will be a newly established fund in FY 2024-25,previously these cost were reflected in Non-Departmental and the IT General Fund budget. The next two (2)slides provide Major Changes&Initiatives: Major Changes & Initiatives • Implementing IT Internal Service Fund (ISF)totaling$22,732,020 • Combination of the Computer Replacement Program and IT Software/Subscriptions(moving from City Non-Departmental) • Staffing associated with maintaining the Computer Replacement programs, the Service Desk operations,and Data Center Operations(moving from IT General Fund Operating Budget) • Fully funded by internal service charges to City Departments • An ISF approach will more accurately reflect the cost of IT across each department and fund • Year-end balances will fall to ISF fund balance • $1,289,844 for contractual services redirected from the IT Service Continuity and City Software Upgrade CIPs to General Fund April 9, 2024 31 CITY MANA GER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#75502 (Continued) Initiatives Underway & Conclusion • Expansion of our Customer Relationship Management to include ChatBot for 311 inquires • Implementation of e-Billing Solution for Real Estate and Personal Property • Initiation of HCM Project scheduled to begin in 2n'quarter of this year • Continuously creating partnerships alongside Econ Dev to add value to investment opportunities in digital infrastructure assets • All 29 fiber infrastructure permits approved as submitted for the Regional Connectivity Ring;construction underway on the 37 miles in Virginia Beach • Starting Phase II of evaluation current systems,operations and facilities for ECCS primary and backup sites • Accela Trendsetter Award(EGV COI and Planning Federated Tech Team)-2023 • Commonwealth Technology Awards—IT as a Business Driver—Data Center Modernization Project-2023 • Commonwealth Technology Award—Innovative Use of Technology—Flood Vision AI-2023 • CIO 100 Award—Flood Model Visualization and Exposure Tool-2024 • International Data Corporation(IDC)Smart Cities North America Awards—Smart Water Category—Flood Vision AI-2024 Mayor Dyer expressed his appreciation to Mr. Wallace for the presentation. April 9, 2024 32 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY(CIP) ITEM#75503 2:41 P.M. Mayor Dyer welcomed Kevin Fairley, Information Services Administrator. Mr. Fairley expressed his appreciation to City Council for their continued support: to • • • • ram .. r The next two (2)slides provide the IT Section Overview: IT Section Overview • 28 total projects/programs in the IT CIP Portfolio • 17 slated to be closed by the end of FY24 • $16,699,293 planned for FY25 (4%of overall CIP) • Average allocation of approx.$11.5M in years 2-6 • 13 Projects closed or substantially complete prior ►�; to the end of this fiscal year • 1 Project closed and moved to Operating Budget • 2 projects combined (My Revenue& Real Estate Software) 4 April 9, 2024 33 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY(CIP) ITEM#75503 (Continued) IT Section Overview • Funding provided for 2 new requests • Integrated Emergency Management Framework(Emergency Management) $1,897,500 • Mass Care Management Technology Program(Human Services)$685,209 • Project added to Buildings CIP Section • Library Automated Material Handling System • Will include a technology component 3 Here are the Projects with No Change: Projects with No Change (12) 10006]Nen Genantbn fomem All 575,000 - - 575,000 Management 100533 Ne Generatlon911 All 4,061,397 - - 4,061,397 100541 EMerydae Electronic Co—W All 250,000 - - 250,000 &R—rds Mgmt. 100569 1-lb.'M—ing Space 8 325,396 - - 325,396 Technology 100570 ECCS Back-op SU phase 2 All 2,807,200 - - 2,807,200 IDD620 Human Services Document All 1,353,000 - - 1,353,000 Mena{emeM Sy, 100621 Childrens Services Ad All 975,000 - - 915,000 - Modemivtlon 100622 Human Services Mden<• All 520,000 - - 520,000 - ManagemeM Sys. 1OD624 Formic Evidence All 506,000 - - 506,000 Mini{emeM 100615:EOC Technology 2 1,482,900 - - 1,482,900 Modemi.tbn" IOD658 T—mes E-BillinQ All 414,000 - - 414,= 110 5Em lb E,,,,,, eM Tool All 75,0 - - 75,000 ^nganrWenM'luiMw April 9, 2024 34 CITY MANA GER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY(CIP) ITEM#75503 (Continued) Here are the Projects with Modifications: Projects with Modifications (3) 100068 Sheriff Inmate 2 820,034 - 820,034 Tracking - 100074 21"Century Enterprise Resource Planning All 1,389.503 1,075,523 4,000,000 17,465,426 (HCM) 100657 Enterprise Assessment,Billing and All 4,373,200 - - 4,373,200 Collection Modernization Here are the Programs with No Change: Programs with No Change (8) Project Council District Appropriations I Balance to 100084 City Software All 17,055,800 2,694,146 10,720,730 30,470,676 - Upgrade/Replacement Plan II 100103:IT Service Continuity All 8,451,597 480,614 2,450,233 11,382,444 - 100105 Maintain and Secure All 6,945,523 3,036,555 11,468,257 21,450,335 - Corporate Data 100106 Next Generation Network All 17,642,720 250,000 1,250,000 19,142,720 100572 HR/Finance Sustainment All S,S36,559 95,872 479,360 6,111,791 Sus[ai 100574 Courts Technology 2 1,893,064 250,000 1,250,000 3,393,064 System Sustainment 100618 Revenue Management System All 797,696 250,000 1,250,000 2,297,696 100083 Cable Access All 1,575,000 - 1,575,000 3,150,000 Infrastructure Replacement III April 9, 2024 35 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY(CIP) ITEM#75503 (Continued) Here are the Programs with Modifications: Programs with Modifications (3) 100087 Communications All 30,362,967 626,801 15,134,005 46,123,773 Infrastructure Replacement III 100107 Network All 30,651,203 5,357,073 7,785,365 43,793,641 Infrastructure Replacement 100118 Telecommunications All 6,924,494 - - 6,924,494 Replacement It Here are New Projects: New Projects (2) project council DiMrict Appropriation,to FY25 B.dg��t -30 Budget I Tota I Balance to Date C=Piete 100680 Integrated Emergency Management All - 1,897,500 - 1,897,500 - '.mework 100679 Mass Care Management Technology All - 685,209 - 685,209 - Program April 9, 2024 36 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY(CIP) ITEM#75503 (Continued) 100658 Treasurer's E-Billing Council District I.n,,c,.to All 414,000 0 0 414,000 - Allows citizens the option of receiving their Personal Property and or Real Estate Bills electronically. Kickoff occurred in March with completion targeted for Spring of 2025. This will reduce the number of paper mailings thus reducing postage costs Provide more convenience to the customer including the addition of more acceptable payment methods Provide the convenience of scheduled payments Here are Projects Requested Bun Not Funded(RBNF): Requested But Not Funded (RBNF) (11) � Total F Communications InfrertruRure Replacement All 30,362,967 - 8,500,000 81500,000 Replac 100106 N—Generation Network All 17,642,720 412,928 2,700,000 3,112,929 Network Inhas[ructu R.,I.c re ement III All 30,651,203 4,60 00,000 0," 37,8 42AW,000 Replac Enterprise Audio Visual Lifecycle and All - 971,J50 5,655,000 6,626,750 Support Federal/State Public Radio Sips 6&8 - 1,900,000 - 1,9m,000 Traffic&Responder Vehicle Safety All - 2,046,690 275,000 2,321,690 Automated Limme Plate Reader Camera All - 584,250 2$62,500 3,146,J50 upamion Security Cameras Cuien&Park Safety 1,3,5,7&9 - 575,000 38,500 613,500 Virginia Aquanum Emergency 6 - 526,700 40,000 566,]00 Communiwtiom Virginia Aquarium Sec.my Cameras 6 - 633,934 40,250 674,294 Library Inf—mcture Enhancement All - 678,500 25,000 703,500 Total of unfunded requests over 6 years is app—l-.1.1,570.5M April 9, 2024 37 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY(CIP) ITEM#75503 (Continued) Projects Underway & Conclusion Lots of work this year and ongoing to support our Public Safety Agencies Computer Aided Dispatch Upgrade(9/13/23) Vesta 911 Phone System Upgrade(2/21/24) ESlnet 911 Phone System Infrastructure Modernization(3/26/24) Police Real Crime Center Situational Awareness Tool Pulls in Private Security Cameras;Shot Spotter Locations;Active calls for service and live video feeds from Body Worn and Fleet Cameras Sheriff's Office Body-Worn Camera Deployment Body-worn cameras deployed Implementing Axon Records and Standards Commonwealth Attorney Axon Justice Premiere(Complete) Designed for prosecutors,attorneys,and paralegals to utilize when viewing,receiving, reviewing,redacting,and submitting evidence and case information. Here are the Major Challenges: Major Challenges Available funding in the 6-year program does not match anticipated need for technology replacement and lifecycle management Network Infrastructure Replacement(100107)requires$46.41M but has only $43.81M programmed Communications Infrastructure(100087)requires$24.5M but has only $11.31M programmed April 9, 2024 38 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY(CIP) ITEM#75503 (Continued) IT Section Overview 9 IT Completed Projects (14) © • PG100656:Sheriff's Office Body Worn Cameras • PG100112:Police OceaRadio Encryption as • PG100112:Police Radio Encryption • PG100113:Enterprise Public Safety Systems • PG100571:Electronic Pollbook Replacement • PG100579:Juvenile Detention Center Security Replacement • PG100581:Comprehensive Crime Prevention through Environmental Design(CPTED) • PG100592:Enhanced Telehealth&Case Management-ARPA • PG100593:Southside Network Authority Regional Broadband Ring-ARPA • PG100594:Library Meeting Rooms Technology Modernization-ARPA • PG100619:Check Processing System Upgrade • PG100412:E-Business Suite Upgrade • PG100094:CIT-Enterprise Customer Relationship Management System • PG100076:Accela Sustainment Mayor Dyer expressed his appreciation to Mr. Fairley for the presentation. April 9, 2024 39 CITY MANA GER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) COMMUNICATIONS ITEM#75504 2:57 P.M. Mayor Dyer welcomed Tiffany Russell, Director. Ms.Russell expressed her appreciation to City Council for their continued support: Proposed Budget Here is the Organization Summary: Organization Summary Total FrEs Number of Divisions 28 4 $2,844,730 April 9, 2024 40 CITY MANA GER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) COMMUNICATIONS ITEM#75504 (Continued) Here is the Department Operating Budget: Department Operating Budget Program 24 Amendefld � ® Salaries&Benefits $2,711,074 28 $2,870,585 28 $159,511 5.88% Operating Expenses $300,841 - $781,007 - $480,166 159.61% Total $3,011,915 28 $3,651,592 28 $639,677 21.24% Here are the Major Changes&Initiatives: Major Changes & Initiatives • Enhance Service Delivery for City Internal Communications • $75,000:19 screens with MVIX digital signage software at 11 staff locations for non-desk workers • Seek Opportunities for Improved Communications • Dedicated media relations FTE • Improved email subscriber strategy • Ongoing community engagement efforts(community meetings/town halls, SpeakUpVB.com surveys) • City Auditor Recommendations:Inventory Management,Cox Franchise Agreement and Future of Master Control • Securing Streaming Service(Apple TV,Roku,etc.) April 9, 2024 41 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) COMMUNICATIONS ITEM#75504 (Continued) Conclusion According to the 2022 resident survey,the top four communication and community engagement services that are most important to residents for the City to emphasize over the next two years,are: • Effectiveness of City communication with the public • Opportunities for resident participation in City policy development and decision making • Availability of information about local government services and activities • Residents' knowledge on how to engage and provide input to elected officials Mayor Dyer expressed his appreciation to Ms. Russell for the presentation. April 9, 2024 42 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) HUMAN RESOURCES ITEM#75505 2:57P.M. Mayor Dyer welcomed Monica Kopin, Co-Director and Stacy Hawks, Co-Director. Ms. Hawks expressed her appreciation to City Council for their continued support: i .. Here is the Organization Summary: Organization Summary 71 6 $8,349,635 April 9, 2024 43 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) HUMAN RESOURCES ITEM#75505 (Continued) FY 2024-25 Programmatic Budget PROPOSED Human Rights Commission, Director's Office, Occupational Health& $1,052,52.3,13% safety,$1,739 Pt,y—ftlatlons. $2.463392,30% Staffing a Compensation, $2,129 63c,15% Here is the Department Operating Budget: Department Operating Budget FY 2023-24 FY 2023-24 FY 2024-25 FY 20M-25 1[ ,Change($) Change(%) Amended FTE Proposed FTE Director's Office 707,710 5 $1,052,513 6 $344,803 495/ Employee Relations $2,511,722 24 $2,463,792 24 ($47,930) -2% Staffing&Compensation $2,244,119 21 $2,129,630 20 ($114,489) -5% Learning&Development $846,279 7 $ 873,470 7 $27,191 3% Occupational Health&Safety $1,729,777 13 $1,738,837 13 $9,060 1% Human Rights Commission $ 95,115 1 $ 91,393 1 ($3,722) -4% Total $8,134,722 71 $8,349,635 71 $214,913 3% April 9, 2024 44 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) HUMAN RESOURCES ITEM#75505 (Continued) The next two (2)slides provide Major Changes&Initiatives: Major Changes & Initiatives Implementation of Hillard Heintze Recommendations • Ongoing centralization of employee relations function • 100%complete in June 2024 • Increased efficiencies and enhanced workforce management • Focused employee relations training Exit Interviews • Proactive contact=Increased participation • In person or video option Mental Health Support • Enhanced focus on EAP • Addition of clinician a Ms. Hawks turned the presentation over to Ms. Kopin: Major Changes & Initiatives Human Capital Management System • Selected Workday;anticipate implementation Jan-March 2026 Proactive Recruitment Measures and Partnerships • Internship Centralization and enhanced relationships with universities,colleges etc. • SkillBridge Program,Military Recruitment Efforts and Military Partnerships • Partnership with Public Utilities in establishment of apprenticeship program Onboarding Focus Group • 30&90 day stay interviews • Department onboarding guides Focus on Leadership&Supervisory Training • Development of learning tracks and recommended coursework Compensation Changes • CDL related market adjustments April 9, 2024 45 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) HUMAN RESOURCES ITEM#75505 (Continued) Future Considerations • Local,state and federal changes to labor laws and policies • Increased efficiencies and effectiveness of centralized employee relations • Recruiting and retaining talent;market competitiveness • Future of collective bargaining in Virginia Beach Mayor Dyer expressed his appreciation to Ms. Hawks and Ms. Kopin for the presentation. April 9, 2024 46 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) AQUARIUM ITEM#75506 3:03 P.M. Mayor Dyer welcomed Cynthia Whitbred-Spanoulis, Director Ms. Whitbred-Spanoulis expressed her appreciation to City Council for their continued support: Virginia Aquarium Y_ r April, .,• , _ e t Here is the Organization Summary: Department of the Virginia Aquarium Organization Summary Total FTES Number of Divisions 125.60 10 $16,842,171 April 9, 2024 47 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) AQUARIUM ITEM#75506 (Continued) FY 2024-25 Programmatic Budget PROPOSED General Administration, Marketing, $2,618,634,16% $1,612,137,10% Veterinary Se rvkes, 0SO- e,<],690,48t $565,503,3% Animal Carr, Education,$2,511,465 15% .$1,964,472 12% Aquarium Foundation,$1,184,004,7% onservation, Guest Experience, $919,288,5% $2,404,611,14% '. Here is the Department Operating Expenditures: Department of the Virginia Aquarium Operating Expenditures Amended � Proposed � Marketing $1,629,787 6 $1,612,137 6 (17,650) -1.08 Gift Store $1,638,938 5 $1,690,486 5 51,548 3.15 Science Education $837,254 9 $1,964,478 12.4 1,127,224 134.63 Exhibits and Facilities $1,993,261 12.4 $1,371,565 9 (621,696) -31.19 Research and Conservation $772,630 7 $919,288 7 146,658 18.98 Guest Experience $2,390,754 19 $2,404,611 19 13,857 .58 Aquarium Foundation $1,169,700 17.2 $1,184,004 17.2 14,304 1.22 Animal Care $2,486,566 30 $2,511,465 30 24,899 1.00 Veterinary Services $557,785 4 $565,503 4 7,718 1.38 General Administration $2,993,863 16 $2,618,634 16 (375,229) -12.53 Total $16,470,538 125.6 $16,942,271 125.6 $371,633 2.26% April 9, 2024 48 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) AQUARIUM ITEM#75506 (Continued) Here is the Department Operating Revenues: Department of the Virginia Aquarium Operating Revenues Program FY F 1 Amended Proposed Admissions $8,130,000 $8,421,438 291,438 3.6 Memberships $1,084,000 $1,148,375 64,375 5.9 Parking Fees $400,000 $400,000 0 0.0 Gift Store $2,090,825 $2,242,625 151,800 7.3 Foundation Transfer to City $1,113,969 $1,178,088 64,119 5.8 Rental Income $15,000 $30,000 15,000 100.0 License Plates $50,000 $50,000 0 0.0 Total Operating Revenues $12,883,794: r The next two (2)slides provide Major Changes&Initiatives: Major Changes & Initiatives • RESEARCH AND CONSERVATION INITIATIVES:The Virginia Aquarium,beyond being a captivating showcase of marine life,has also evolved into a vital hub for research and conservation efforts. • Coral Restoration in Florida Komodo Dragon,Painted Terrapin,Lake Victoria Cichlid,Tomistoma Crocodile Species Survival Programs • Osprey Watch Frog Watch • Stranding Response and Research(425 Stranding Responses in Fy23) • ADMISSION TRENDS WITHIN THE ATTRACTIONS INDUSTRY: Audience engagement is critical for an attraction's success.This means that the Virginia Aquarium must maintain efforts to encourage revisitation from members and current guests,while also implementing strategies to encourage others with similar interest to attend. Increasing DEAD initiatives, • Digital marketing efforts beyond Hampton Roads • Safety enhancements April 9, 2024 49 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) AQUARIUM ITEM#75506 (Continued) a � MAW- 4 Major Changes & VW ' Initiatives cont'd =tu `. • EXPERIENTIAL EXHIBITS: Guests continue to prefer exhibits that are immersive,whether physically pr digitally. • The Virginia Aquarium's changing exhiblt,'Thomas t. Dambo s Trolls:Save the Humans!"features multiplfe larger-than-life sculptures up to 15 feet tall and 24 eet ' _ \e\ wide,to help guests learn how to be one wi h nature -. X . ' September 13,2024 through January 20,2 • EMPHASIS ON ANIMAL WELFARE AND, 'T� ACCREDITATION: 1 Negative headlines in 2023 and 20�,4: "• -- T_,. • H"hlighted zoos and aquariums subpar animal care. - • Media focus on: ! , Miami Seaquarium • Marineland in Canada • Natural Bridge Zoo in Rgckbridge Coudtt Brought animal welfare to the forefront. }; _ "II Ilk, Initiatives Underway & Conclusion • Newly renovated and expanded South Building opened to the public in January 2024 • Waiting on outcome of Alternative Partnership Discussion Mayor Dyer expressed his appreciation to Ms. Whitbred-Spanoulis for the presentation. April 9, 2024 50 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) LIBRARY DEPARTMENT ITEM#75507 3:23 P.M. Mayor Dyer welcomed Kimberly Knight, Director. Ms. Knight expressed her appreciation to City Council for their continued support: s I - 1 1Ali . Here is the Organization Summary: Organization Summary Tota[FTEs Number of Divisions 239.5 2 $22,020,871 April 9, 2024 51 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) LIBRARY DEPARTMENT ITEM#7550 7 (Continued) FY 2024-25 Programmatic Budget PROPOSED GF Operating Budget,$4,197,421 law Library,$233,300,1% Grant-Funded Community Pmgrams,$112,000,1% 19% f Os&Fringe Benefits, ,,.. $17,478,150,79% Here is the Department Operating Budget: Department Operating Budget Shared Services 3,919,030 29 3,904,305 23 (14,725) -0.38% Customer Experience 17,218,284 214 17,771,267 215 552,983 3.21% General Fund Total 21,137,314 242.00 21,67S,S71 237.00 538,258 2.SS% Law Library Fund 235,598 2.50 233,300 2.50 (2,298) -1.0% Library Gift Fund 112,000 - 112,000 - - 0.0% Total 21,484,912 244.50 22,020,872 239.50 $ 535,960 2.5% April 9, 2024 52 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) LIBRARY DEPARTMENT ITEM#7550 7 (Continued) The next few slides provide Major Changes&Initiatives: Major Changes & Initiatives Removed Barriers to Access; Increased Equity - • Homebound Delivery(Spring 2024) • Embedded Libraries in community housing and senior living centers • Reinstated Sunday hours—Central Library • Extended removal of overdue fines to adults/all customers(removed fines for children's accounts in prior fiscal year) The Villages of Rosemont Major Changes & Initiatives Digital Literacy } • Created Digital Initiatives team focused on technology programs and outreach for all ages e a • Continued VBCPS collaboration • Bringing digital literacy programs to elementary and middle schools �► titi April 9, 2024 53 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) LIBRARYDEPARTMENT ITEM#7550 7 (Continued) Major Changes & Initiatives Technology • Federated Model with City IT • Meeting Space Technology Modernization • Funded through the American Rescue Plan Act • New tech equipment in revenue-generating < 'y meeting room spaces 1 • Online Customer Catalog Replacement(CIT) v" Initiatives Underway • Strategic Plan 2025-2030 t • Culture Shift Project " • Ongoing Staffing and Policy Review • Records Management (mandated service to City,Schools and Courts) • Creation of Business Center Records Management April 9, 2024 54 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) LIBRARY DEPARTMENT ITEM#7550 7 (Continued) Initiatives Underway (continued) New Bookmobile! • Rolling out this summer • • Funded in part by the Virginia Beach Library Foundation. Conclusion 2023-2024 �y�. ! *� • Career online High School Graftalion 711 Grade Career Exploration Career Online High School Graduation April 9, 2024 55 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) LIBRARYDEPARTMENT ITEM#7550 7 (Continued) Conclusion IL Mayor Dyer expressed his appreciation to Ms. Knight for the presentation. April 9, 2024 56 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) OFFICE OF PERFORMANCE&ACCOUNTABILITY ITEM#75508 3:44 P.M. Mayor Dyer welcomed Tam Nguyen, Director. Mr. Nguyen expressed his appreciation to City Council for their continued support: Here is the Organization Summary: Organization Summary 8 1 $1,010,664 April 9, 2024 57 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) OFFICE OF PERFORMANCE&ACCOUNTABILITY ITEM#75508 (Continued) FY 2024-25 Programmatic Budget PROPOSED ersonnel, $833,281,82% Here is the Department Operating Budget: Department Operating Budget Personnel $819,523 $833,281 $13,758 1.7% General Operation $93,252 $177,383 $84,131 90.2% Total $912,775 8 $1,010,664 8 $97,889 10.7% April 9, 2024 58 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) OFFICE OF PERFORMANCE& ACCOUNTABILITY ITEM#75508 (Continued) The next three(3)slides provide Major Changes&Initiatives: Major Changes & Initiatives • Leading the City's comprehensive performance management program Perm itStat311Stat FY24-25 Focused Action Plan Departmental Performance Plans RescueStat InvestStat FleetStat Recovery5tat Major Changes & Initiatives, Continued •Continuous Improvement ;�I/, •Great Solutions •Strategic Analytics Academy (SAA) GR AT Pilot Program SOLUTIONS •Special Projects • Fire Staffing Assessment • Centralized Internship Program April 9, 2024 59 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) OFFICE OF PERFORMANCE&ACCOUNTABILITY ITEM#75508 (Continued) Initiatives Underway & Conclusion • Draft FY24 Year-End Performance Report V; it I • Execute special projects • Refine programmatic implementation • Initiatives, milestones, measures, & benchmarks Questions? Mayor Dyer expressed his appreciation to Mr.Nguyen for the presentation. April 9, 2024 60 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP ITEM#75509 4:00 P.M. Mayor Dyer welcomed Brian Delfenthal, Facilities Administrator. Mr. Delfenthal expressed his appreciation to City Council for their continued support: FY 1 to FY 2029-30 • 414 ■ Here is the Building and Assets Overview: Building and Assets Overview • 38 projects makeup the FY25-30 Building - -- _ -. and Assets CIP,at a cost of$480,261,390 - with$307,771,793 appropriated to date. .. • For FY25,22 above target requests were considered.8 were increases to existing _.:.Mmft + '"000 accounts,and 14 new project requests. • For the FY25 CIP,32 projects propose to "—�•�� _„ continue with no change. • 18 above target requests did not receive �.,�. funding. ,,."'-""'-_1 ^•,-. 7 • 4 projects propose modifications, ) 11 redirecting$24.42 MM to other projects. \` • Ila Ila 4 new projects are being proposed,at a • L.:. } cost of$39,349,123. Human Services,Housing Resource Center .�� •;' April 9, 2024 61 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP ITEM#75509 (Continued) The next four(4)slides provide Projects with No Change: Projects with No Change District s to Date Budget Complete. 100589:Central Utility Plant Enhancements 2 4,750,000 - - 4,750,000 - ARPA 100392:City Security Enhancements Citywide 3,229,818 500,000 2,500,000 6,229,818 - 100138:Convention CenterCapital 6 12,375,549 1,650,000 6,993,060 21,018,609 - Maintenance 100535:Corrections Center-Renewal and 2 - 14,198,889 14,198.889 2,144,032 Replacement 100651:Court Modernization Study 2 350,000 - - 350,000 - 100590:Courts DDC-ARPA 2 3,966,254 - - 3,966,254 100536:Creeds Training Center Renovations 2 12,939.126 - - 12,939,126 100165:Energy Performance Contracts(City)II Citywide 2,750,000 550,000 2,750,000 6,050,000 Projects with No Change (cont.) Project Cou"il Appropriatons FY25 Budget FY26-30 Budget Total District to Cat e 100047:Facilities Access Systems Citywide 1,525,000 425,000 2,125,000 4,075,000 100170:Facilities Planning Services Citywide 1,370,467 250,000 1,500.000 3,120,467 100168:Euclid Yard Facility Replacement 4 - - 14,532,300 14,532,300 100175:Fire Apparatus IV Citywide 20,667,500 2,265,975 11,329,875 34,263,350 100176:Fire Facility Rehab.&Renewal III Citywide 7,31 5,791 1,000,000 5,000.000 1 3,31 5,791 100178:Fire Training Center Improvements IV 5 2.573.1 55 300.000 1,500,000 4,373,1 55 100203:Heritage Building Maintenance II 5 3,075,000 300,000 1,500,000 4,875,000 100653:Housing Resource Center Renovations 4 3,525,950 - - 3,525,950 100224:Intermediate Care Facilities Renewal/ Citywide 1,549,776 - 603,135 2,IS2,911 Replacement April 9, 2024 62 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP ITEM#75509 (Continued) Projects with No Change (cont.) Di-i't I Date Budget I Total Complete 100503:judlcial Center Escalator Replacement 2 10,614,900 - - 10,614,900 - 100225:judiclal Center Maintenance 2 2,174,372 70,000 3S0,000 2,594,372 - 100233:LAndfllif2 Phase I Capping 7 21,677.000 - - 21,677,000 - 100655:Law Enforcement Training Academy 6 350,000 - - 350,000 31,692,902 Replacement 100614:Leroy Road Impound Lot and Remedial 2 1,443,700 - - 1,443,700 Action 100652:Mounted Police Maintenance and Repair 2 - - 2,240,000 2,240,000 100291:Operations Facilities Renovations 2 84,640.000 - - $4,640.000 100591:Parks and Rec Construction yard-ARPA 2 13,251,244 - - 13,251,244 100325:Public Safety Equipment Replacement Citywide 11,085.572 1,450,000 71250,000 19,785,572 Project Projects with No Change (cont.) Project Council District i Appropriations FY25 Budget FY26-30 Budget i T.W to Date 100588:Parks and Rec HVAC ARPA Citywide 4,400,000 - - 4,400,000 IOD437:VA Aquarium Bldg.Systems&Facility 6 7,172,700 1,434,540 7,172,700 15,779,940 Infrastructure It 100445:Various Bldg,HVAC Rehabilitation&Renoyation Citywide 15,000.000 2.500,000 12.500,000 30,000.000 IV 100446:Various Bldg.Rehabilitation&Renewal IV Citywide 26,104,656 3,800,000 19,000.000 48,904,656 100608:Virginia Aquarium Animal Holding Facilities 6 4,321,715 - - 4,321.715 100463:Virginia Aquarium Renewal and Replacement 111 6 3,456,019 600,000 3,000,000 7,056,019 100670-New Voter Registrar Facility,adopted in Fy24. 3 17,250,000 - - 17,250,000 April 9, 2024 63 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP ITEM#75509 (Continued) Next: Proposed modifications . ti^ Chesapeake Beach Fire&EMS Station 4 Here are the Projects with Modifications: Projects with Modifications amm 100260:Beach Maintenance Facility 6 2.866,529 - - - 17,833,471 1 D0594:Mousing Resource Accessibility 4 - - - - 100616:MOCA Building Envelope 6 1,000,000 - Rehabilitation - I D0654:Oceanfront Aquarium Parking, 6 - - - - 55,180,796 Phase I April 9, 2024 64 CITY MANA GER'S BRIEFINGS / RESOURCE OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP / f slidesprovide New Projects . ... •r . ICIP.- Next: New Projects proposed • the 1 CIP r 1I Fr Priority 1:300675 �'- -' ��■—_ � �' w� ,t. --- CentralPlantLoopReplacement . r The 6mile network of undeigiound s Y' - *,)�, fiberglass pipe and valves,installed In 1996 to � !ss M distribute hot and chilled water from the Central .n ��a��;' Plant to Municipal Center buildings,is critically failing and requires replacement. q:~ ` *� 6'F�'•� • t 8 buildings,including the �_�_ Emergency Communications Center,rely on er this system for HVAC.When down,the 1300 resident Coneaions Center Is without hot .,. •. water for showers,cleaning,and cooV.ing. -- "i�� f • The soap's hagile condition requires that '�`•'-l►:,t�1�� we operate the flan[at reduced - ��-;!G=1�p� capacity.challenging building temperatures, ..� .j/A�Qa.. indoor air quality,and freeze protettlon. f.... My • Wa[er loss prevents conditioning the ' 7- ' system with scale and torcoslon Inhibitors,significantly reducing the life of y mechanical equipment across the campu s. - /` -• ...c� • In calendar year 2022,5129.154 was " �Y spent repairing the loop.Repair costs ��F""��—__�� reached 5485,018 In 2023,end in the first quarter of 20N,have reached S237,193. <"a'+' {;. 4- A newjacketed steel loop, properly maintained,will serve 40-SO years -_Total with little reinvestment. April I 65 CITY MANA GER'S BRIEFINGS IRESOURCE OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUILDINGS CIP ITEM / ' Priority 2:100676 Mosquito Control Replacement The Mosquito Conttol FaUlity,a collection of - o k buildings located at 1848 Pleasant Ridge Road. �. has exceeded its useful life and fs unable to meenhe requirements of the 35-member "r.,,r: .•?,�- Mosquito Control Program. • Inadequate ventilation,extensive urmite damage,and tailing electrical and mechanical systems require reinvestment tlisproportlonate to the value of the buildings. -a - � S,p • The property depends on parable reztrooms. -_... w� ��H' as the failed under-sized septic system backs � _ �� ; up into the facility when moderately used or ' ` ,.� ' when raining. tq„r `� • Project will incorporate Mosquito Control's L-,-> �� ' s Q makeshik laboratory,currently on Dant Neck - ' Rd.,which Drocesses live mosquito and "- sentinel blood samples collected at the g ��-. �+ a�»�71�. y '� %easan[Ridge site for treatment planning. C� �� r9n tys,; �'�f , An assessment by PW/facibties determined C _+;. chau 3,500 square foot fadliry with offices, a kitchen,muster and storage areas, res[rooms,and laboratory,will meet Mosquito "k. !�'*a"'' ri' - Control'sneeds for the toreseeable fume Goundl District Fl25 Budget FY2G30 Budget Total Priority 3:100677-Waste Management Facility Replacement The Waste Management Administrative and - == Customer Service Center.a motlular itrutture on ''^*^ Holland Road.has exceeded Its useful life antl is s. M unable to meet[he requirements of the public- facing Waste Management Program. •Accessibility Issues require stall to meet citizens outside,az the only compliant entrance connects the parking lot to the stall work area,behind the service window. •This facility frequently presents concerns with indoor air quality,as exhaust and chemlul smells from the adjacent mechanic shop breach the building's envelope. • Fxpired mechanical,electrical,plumbing,and ,^i-- envelopesystems,alongside concernswi[h v.- - accessibillry,require reinvestment disproportionate to[he value of the building. — ,M An assessment by PW/FxiBties determined �� ` thata3,300 square foot accessible building with '`� � - a reception desk,lobby,offices,workspaces,antl ;.� restroom,will meet Waste Mangement's needs - fortheforeseeablefuture. . Coundl District Fy25 Budget FY26-30 Budget Total 294,040 AprilI 66 CITY MANA GER'S BRIEFINGS / RESOURCE OPERATINGI CAPITAL IMPROVEMENT PROGRAM BUILDINGS C/P ITEM // v �• The next three(3) Priority 4:100678 w Librar Automated Material «,.:;>� ��' Handling System Replacement The existing mulUfaality matetlal handling system is failing and will soon become legacy ,�,. y+',�tpz.,.- -- equipment •" •� • The band based rollers and tleted elettronics '" .t require frequem vendor repairs to remain �r /� � � ��w operational • Upgrade and reconfiguration will address erslbility Issues within our Public Ubraries,and allow patrons to reliably return materials at any location without the involvemenr of Library Staff. • Replacement will further optimize the __ material return and sorting process,and _ corrett inefficiencies within Libraries' existing workflow. Replacement requires renovative worV.In s ', ' the Meyera Oberndorf Central Literary,TCC's )Dint Use Ubrary,and the Kempsville. �''" __ -- Baysitle,Princess Annc,Oceanfront,and Great t F•' r~ Neck Area Ubraries. •_- Council District FY25 Budget ry26 Budget Total �(B slides provide Projects Requested but Not Funded: Requested but NotFunded Building 21 Conference Center j .. April 67 CITY MANA GER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP ITEM#75509 (Continued) Requested but Not Funded, Existing Projects 100535:Corrections Center-Renewal and Replacement 2 2,144,032 100170:Facilities Planning Services Citywide 1,500,000 100655:Law Enforcement Training Academy Replacement 6 31,682,902 100652:Mounted Police Maintenance and Repair 2 658,440 100437:VA Aquarium Bldg.Systems&Facility Infrastructure 11 6 2,S82,1 72 100445:Various Bldg.MVAC Rehabilitation&Renovation IV Citywide 4,500,000 100446:Various Bldg.Rehabilitation&Renewal IV Citywide 7,940,000 100260:Beach Maintenance Facility 6 26,664,000 Requested but Not Funded, New Projects Council District Total BLD-24-005:Library Facilities Visioning Plan-Kempsville 3 2,779,290 BLD-24.008:Library Facilities Visioning Plan-M.E.O Central Library 8 1,962,1 76 BLD-24-009.Library Facilities Visioning%an-Windsor Woods 3 1,323.100 BLD-25-0011:Public Works Joint Operations Facility 11 25,841,110 BLD-25-0010:SCBA Replacement Citywide 10,000,000 BLD 25-001:Landstown Fire&EMS Station Undetermined 11,111,007 BLD-24-007:Courthouse Fire Station 5 Replacement 2 8,726,968 BLD 25-005:Fire Department Apparatus Storage TBD 4,766,440 BLD-25-007:City Fleet Electric Vehicle Charging Stations Undetermined 3,500,000 BLD-25-006:Virginia Beach Fire Training Center 5 2,324,563 April 9, 2024 I• BRIEFINGS RESOURCE MANAGEMENTPLANi OPERA CAPITAL IMPROVEMENT r , PROGRAM r / r s BUILDINGS r ITEM 0f The remaining provide theProjects I' I Next: Projects under way �B 100503—Judicial Center Escalator '' , Replacement ,a Project r¢places the original 1994 escalator � ._ 4 /r system in the Judicial Center. • Burns&McDonnell compleced design in April • : of 202 i. • The project was publicly solicited in October Notice[o proceed is scheduled for April 10, whereaker oksite fabrkation of the new � ♦�=s escalator will begin. �` • To minimize impact to the)udicfal Center, work will begin aherreplacemenc of the Judge's elevator,near the end of calendar 41 �w,T,.� —' year 2024. `� '• _ r �� •Construction will continue through calendar i�l°" �� k(lltl rr�•+.,.., year 2025. �AA��` Council Distritt Appropriations to Dace FV25 Budge[ FY26-30 Budget Total Balance to CompleteVB April • 2024 I BRIEFINGS FY2024-25 RESOURCE r i OPERATING t r I CAPITAL IMPROVEMENT s / r s , r BUILDINGS t f 100651-Court Modernization 350,000 Study ,.: Study focuses on phased intermediate and �� long-range modernization and recapitalization ICCC... I _ of[he 385,000 square foot Judicial Center. --{-� - • Various systemsin the Judicial Center have - � reached their expected useful life. • Technologies and zecurny requirements .3. -i have evolved,challenging the existing - configuration. • Deliverables include plannin9level cos[ �� estimates,conceptual drawings,and written � .� N!� •- scopes of work. i Study is on track for completion In June o1 � �` _ w Cgundl Dicalct Appropriations to Date Fy25 Budget FY26-30 Budge[ 7a[al Balance to Comple[� 100291-Operations Facilities , �.�� "�'�J✓�irt• �w' . w` Renovation of Building 3(Old Clry Halq, - - �, � r_ Building I 1(formerly Building 2,Operations), I and Building 33 Itwmerly Building 11,Public r4 ` t t _ ( f („ !' r •- (M' i+'�1 • The Police Administration Bu1lGing - e — 9 _ was completed and occuDled by the Virginia � —"' "-�_ -''r - BeachPoliceDepartmentearlierthis • euilding3in under renovation,anticipating �' completion In the fall Once finished,It will '^_a-�,.• house components of Planning and Pubh< - ^- Utihtks,currently in leased spaces on South j:� �� e ,'i . Lynnhaven Road and Sabre Street. ��;., d\ Building 33 is under renovation,and � I 1� I'I.d expects completion In March of 2025.Once , = � \ finlshedJt will house Public Works' I '-- � ]�y-.. \ Engineering and Contracts offices,Directoi s �� r� � 7 ,f Office,and Business Center.currently I Ill I in leased space on Viking Drive. - Coundl District Approplatlrsss to Dale Fy28 Budget '9 FY2630 BudgM Toul Balance to ComPle[�/g AprilI a a a a / J 100203—Heritage Building3A 6 Maintenance Phase II Y* r Reinvestment in the Department of Cultural T' F«` '•.'r,.• - s' Affairs'2 Historic Homes and Museums, including the Ferry Plantation House,Francis r .•_ '- C . Land House,Lynnhaven House and Education 1� ,• Center.Adam Thoroughgocd House and Museum.Atlantic Wildfowl Heritage Museum, Virginia Beach Surf and Rescue Museum.and �.a�x. •?k,kuaat �y 'r: Whitehurst Buffington House. 'r 'Jc¢y+•r - _ ,1}-� Active projects include but are not limited to. - - •17'' I • Lynnhaven House and Education Center:Envelope analysis to aid restorative - work,corrective site work,HVAC replacement. 'him, and wall deck renovation. • Francis Land House:Converted the gift shop •#� - Into staff offices,adding fire suppression, catering kitchen and restroom renovations. and restorative finish work. L -�-.✓"•� i.{ ,fi-y" • Surf and Rescue Museum: Structural rehabilitation of the tower balcony. ' •t Zr r - '�,- tower stalls,and chimney. 'A• ✓ 's • Atlantic Wlldfowl Heritage Museum Replacing 420 feet of decorative picket fence bordering the property. Council District Appropriations to Date F-s Budget FY26-30 Budget Total IVB rr ..... 77 100588—Recreation Centers HVAC Replacement and Repair Funded by the American Rescue Plan Act to replace mechanical equipment across our Recreation Center Portfolio. • Bow th Creek Recreation Center:Replace e ` i - existing falling multi-stack chiller. - a= • Great Neck Recreation Center:Replace Pool Paks,a cooling tower,a condenser,and exhaust fans. • Bayside Recreation Center-Replace 2 j Pool Paks,a cooling tower,a condenser,and exhaustfans. • Seatack Recreation Center Replace a Pool Pao 1J ® q and RTU(rooftop unit) _ ,�, '•,� •� C i... • Princess Anne Recreation Center-Replace a cooling tower,condenser.and exhaust fans. - t All tasks are awarded and mobilized,tracking - toward completion in January 2025 Council District Appropriations to Date FY25 Budget FY26-30 Budget Total Balance to Complete „ 71 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP ITEM#75509 (Continued) Appropriations to Date i rY'N• 4s�m >��y .� •.'fit �: 2 13,251.244 - 13,251 241 J y�` a Challenges&Initiatives • Aging buildings,growing Inventory,and prioritizing accessibility. • Technology driven infrastructure. • Cost of goods and services have stabilized, but outpaced operating and capital accounts. • We are transitioning to an Improved model - of property management and score-based capital planning,with Phase 2 of our - - FacilityForce implementation. y� • Organizational development to support an ''!' Improved work and asset 79 JJ�� management model. • A continuing service philosophy,that we do not succeed unless our facilities enable t , success for others. - Historic Princess Anne County Courthouse April 9, 2024 72 CITY MANAGER'S BRIEFINGS FY2024-25 RESOURCE MANAGEMENT PLAN(BUDGET) OPERATING AND CAPITAL IMPROVEMENT PROGRAM(CIP) BUILDINGS CIP ITEM#75509 (Continued) NOW-:!E--� W-- Capital . • Building and Assets Brian Delfenthal Facilities Administrator V13 Department of Public Works,Facilities Group Mayor Dyer expressed his appreciation to Mr. Delfenthal for the presentation. April 9, 2024 73 CITY COUNCIL DISCUSSIONIINITL4TIVES/COMMENTS ITEM#75510 4.33 P.M. Council Member Henley advised last week a truck went off of Indian River Road going towards Pungo, between Princess Anne and West Neck Roads. Council Member Henley advised it is the same section of road that she has previously expressed concerns about due to how narrow it is and the adjoining marsh. Council Member Henley advised as she was driving in today, there were two big Dominion Energy trucks haulingpipes and believes they are too big and heavy to be on that part oflndian River Road and suggested they use a different route until the road can be fixed. City Manager Duhaney advised City Council previously approved funding for a preliminary engineering study which is ongoing,adding, any of the recommended options will have a significant cost. City Manager Duhaney invited Director Hansen to provide any additional information. Mr. Hansen advised there were three (3) vehicles that went off of the road in the same area in the past six (6) months. Mr. Hansen explained there is a soft spot in the road due to water under the road and as vehicles have gone off of the shoulder, it has caused a roll in the asphalt. Mr. Hansen advised he closed the road last weekfor east bound traffic to allow contractors to raise the asphalt level however it is only a repair and not along term fix. Mr. Hansen advised there are traffic delineators in place but cautioned if someone goes afoot off of the road, it may be afoot deep and if someone goes two (2)feet off of the road, it may be as deep as four(4)feet. Council Member Henley emphasized the road is not big enough for two (2) of the large trucks to pass by each other and believes one will go off of the road. Council Member Henley suggested reaching out to state and federal partners for the necessary funding. April 9, 2024 74 CITY COUNCIL DISCUSSIONIINITL4TIVES/COMMENTS ITEM#75511 (Continued) Council Member Ross-Hammond provided the following remarks: - Expressed her appreciation to Mr. Hansen for the work that was completed on Herbert Moore Road near Enoch Baptist Church, adding the people in the area had asked for improvements for years and it looks so much better. - Advised the ribbon cutting ceremony held on April 5`"to celebrate the installation of the 500d"bus shelter at the Cavalier Hotel went very good with over fifty(50)people in attendance. - Advised she represented Mayor Dyer last night at the Financial Literacy Program graduation, adding, it is a five(5)month program to teach people how to manage their finances and they have the opportunity for a funding match. Council Member Ross-Hammond expressed it is a great program and is also offered in Chesapeake and Norfolk. April 9, 2024 75 ITEM#75512 Mayor Robert M. Dyer entertained a motion to permit City Council to conduct its CLOSED SESSION, pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purpose: PERSONNEL MATTERS: Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body pursuant to Section 2.2-3711(A)(1) • Council Appointments: Council, Boards, Commissions, Committees,Authorities,Agencies and Appointees April 9, 2024 76 ITEM#75512 (Continued) Upon motion by Council Member Berlucchi, seconded by Council Member Ross-Hammond, City Council voted to proceed into CLOSED SESSION at 4.49 P.M. Voting: 10- 0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson,Amelia Ross-Hammond,Jennifer Rouse, Joashua F. "Joash" Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: Robert W. "Worth"Remick Break 4:49 P.M. —5:04 P.M. Closed Session 5:04 P.M. —5:32 P.M. *Council Member Henley left after the vote and did not attend the Closed Session. April 9, 2024 77 CERTIFICATION ITEM#75513 Mayor Dyer RECONVENED the Formal Session in the City Council Conference Room at 5:33 P.M. Upon motion by Council Member Rouse, seconded by Council Member Ross-Hammond, City Council CERTIFIED THE CLOSED SESSION TO BE INACCORDANCE WITH THE MOTION TO RECESS Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: 9- 0 Council Members Voting Aye: Michael F. Berlucchi, Mayor Robert M. Dyer, David Hutcheson, Amelia Ross-Hammond, Jennifer Rouse, Joashua F. "Joash" Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: Barbara M. Henley Robert W "Worth"Remick April 9, 2024 �4G�r11A BEAc6.G 04 OF OUR M't101, RESOLUTION CERTIFICATION OF CLOSED SESSION VIRGINL4 BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION, pursuant to the affirmative vote recorded in ITEM#75512 on Page 76 and in accordance with the provisions of The Virginia Freedom of Information Act;and, WHEREAS:Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOW, THEREFORE,BE IT RESOLVED:That the Virginia Beach City Council hereby certifies that, to the best of each member's knowledge, (a) only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard,(discussed or considered by Virginia Beach City Council. I Ama a a es, MC City rk April 9, 2024 78 ADJOURNMENT ITEM#75514 Mayor Robert M. Dyer DECLARED the City Council FORMAL SESSION ADJOURNED at 5:33 P.M. Qm . telius Chief Deputy City Clerk I Amanda Barnes Robert M.Dyer City Clerk,MMC Mayor City of Virginia Beach Virginia April 9, 2024