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HomeMy WebLinkAboutJUNE 25, 2024 FORMAL SESSION MINUTES !yL G r2 9,5 OF OUR�O� VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia June 25, 2024 Vice Mayor Rosemary Wilson called to order the CITY COUNCIL FORMAL SESSION in the City Council Conference Room, City Hall, on Tuesday,June 25, 2024, at 2:30 P.M. Council Members Present: Michael F. Berlucchi, Barbara M. Henley, David Hutcheson, Robert W. "Worth"Remick,Dr.Amelia N.Ross-Hammond,Jennifer Rouse,Joashua F. `Joash" Schulman, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: Mayor Robert M. Dyer—Out of town for family commitment Chris Taylor ��' �� Ci t_y of Virgo r�ia 13eacl-i (v t 2 ��q e OF OUR NA�� ROBERT M.'BOBBr DYER MUNICIPAL CENTER MAYOR BUILDING 1,ROOM 2017 2401 COURTHOUSE DRIVE VIRGINIA BEACH,VA 234569000 (757)385-4581 FAX(757)385-5699 BDYEROVBGOV.COM June 24, 2024 Distinguish Colleagues: Please be advised that I will be absent for tomorrow's workshop as I will be out of town with my family, celebrating my son's birthday. Vice Mayor Wilson has graciously agreed to conduct the meeting. Thank you all for your cooperation. Sincerely, 10 14e&e po�o�- Z19a Robert M. "Bobby" Dyer Mayor of Virginia Beach 2 CITY COUNCIL'S BRIEFINGS FLOOD PROTECTION PROGRAM AND CAPITAL IMPROVEMENT UPDATE ITEM#758 72 2:31 P.M. Vice Mayor Wilson welcomed Jeff Waller, P.E., Chair—Flood Prevention Bond Referendum Oversight Board and Leisha Pica, Program Manager—Jacobs Engineering. Mr. Waller expressed his appreciation to City Council for their continued support and distributed copies of today's presentation, attached hereto and made a part of the record. Vice Mayor Wilson expressed her appreciation to Mr. Waller and Ms. Pica for the presentation. June 25, 2024 Flood Protection Program City Council Update Jeffrey Waller, P.E., Citizen Oversight Board Chairman Leisha Pica, P.E., Jacobs Engineering June 25, 2024 Q2 2024 Board Updates r d ■ April: Staff Report on Sea Level Wise and the USACE Coastal Storm Risk Management Study M+ < (CSRMS) ■ May: Tour of Windsor Woods Tide Gate Construction Site ■ June: Staff Report on Maintenance of Stormwater InfrastructureF Maintenance Operations CITY OF VIRGINIA BEACH Public The Board meets on the second Tuesday of the month at 2:00 pm at Town Works 1F • • Referendum Center. Our meetings are open to the public and the public can provide Oversight Committee comments. The Board webpage is accessible from the Ripple Effect website, June 2024 and we can be contacted at the email address posted on our webpage. FPP Active Construction Projects • Windsor Woods Tide Gate near 1-264 ` 'ar4k • Bow Creek Stormwater Park Phase 4� • South Plaza Trail Presidential Boulevard a' Drainage in Windsor Woods x ` • Old Forge Road and Red Lion Road Drainage in Windsor Woods Flood Prevention Bond Referendum Oversight • Seatack Drainage Improvements Board at the Windsor Woods Tide Gate Project 3 Stormwater Maintenance Program oLlavuC..... .j� ,day,nr KEI`I4 Ceach ue ■ City's preventative flushing program keeps assets ready for intended purpose = 1 ,056 miles of pipe "EURt.I ' a Ie 1 ■ City maximizes stormwater storage J' k�` capacity throughout its system Onarr, = 215 miles off-road ditches = 581 lakes V FCJ Lirn Havana 4 FPP Communications How It Works - How the City ► Drains • Citypublished 21 videos about the Flood City ofVaBeach 2024 Episode 5 How It Works - Protection Program available to the public. "Jokr ~. Linkhorn Bay Drainage Basin... KID r City of Va Beach • How the City Drains Part 2 released June 24th How It Works - Windsor Woods Tide Gate Lim for Southern Rivers & Oceanfront watersheds. City of Va Beach How It Works - Stormwater "' tl Pump Stations • ~49,000 views for all FPP videos released ON of Va Beach after the bond referendum 77Q How It Works - Automated Tide Gates Y • Upcoming videos: flood sensors/monitoring LoLCity of Va Beach . , . How It Works - Flood Model and pipe cleaning maintenance. Visualization & Exposure Tool s„ City of Va Beach 5 ON ChalLenging today. ,jacobs Reinventing tomorrow. Flood Protection Program Update az Zoz4 Leisha Pica, P.E., Jacobs Program Manager Program Update � Operational Assessment Program Communications Q2 2024 Program Updates Preliminary Design Design-Build Construction Construction Future Projects Procurement Engineering Complete West Neck Creek Eastern Shore Drive Windsor Woods/PAP/The Windsor Woods Club House Road Vista Circle Lake Bradford/Chubb Lake Bridge (ESD)Drainage Bundle Lakes Bundle Tide Gate Drainage Improvements Pump Station Pump Station&Outfall Draft PER Q3 2024 100%IB thru 1E 03 2024 30%Upcoming Finish Q12025 Q12023 TBD Design-Build RFP Q3 2024 Pungo Ferry Road ESD Roadway Drainage South Plaza Trail/Presidential Blvd Cape Henry Canal Improvements Improvements 1F&1G Drainage Improvements Gravity Sewer Relocation Final PER Q3 2024 90%Q3 2024 Finish Q2 2025 032023 Central Resort District Poinciana Bow Creek Stormwater Lake Pleasure House Drainage Improvements Pump Station Park(Section 1) Outfall Final PER Q4 2024 90%Q3 2024 Finish 04 2026 Q3 2023 Sandbridge/New Bridge Old Forge Road&Red Lion Lake Bradford Intersection Improvements Drainage Improvements Dredging 90%Q3 2026 Finish Q3 2024 Q4 2023 Bow Creek Stormwater Seatack Park(Section 2) Drainage Improvements 90%Q3 2024 Substantial Com Q12025 Elizabeth River Floodplain Restoration PS&E Q3 2024 First Colonial Rd/ Oceana Blvd Drainage Improvements PS&E Q3 2024 Back Bay Marsh Restoration FPP Project Status PS&E Q3 2024 Church Point/Thorogood Given the size and complexity of the FPP B M P&Convey projects, the time required to transition to the 30%012025 next milestone may require several months. �6 theRippleEffect rIR Gi NIA BEACH FLOOD PROTECTION PROGRAM PROGRAM Spending through June 6, 2024 Total $ 70.6M $4.2M since last report Expenditures by Master Project WINDSOR WOODS/PAP/THE LAKES MASTER $53.2 EASTERN SHORE DRIVE MASTER $6.4 LAKE BRADFORD,CHUBB LAKE MASTER $5.1 CENTRAL RESORT DISTRICT MASTER ■ $1.5 SOUTHERN RIVERS MASTER ■ $1.0 STORMWATER GREEN INFRASTRUCTURE MASTER ■ $1.5 LINKHORN BAY DRAINAGE BASIN MASTER W $1.9 $OM $lOM $20M $30M $40M $50M 560M Current FPP Budget Status - Design thru Construction PROJECTS18 PHASE ESTIMATE ESTIMATE ESD CAPE HENRY CANAL DRAINAGE IMPROVEMENTS, 1F & 1G 30 $8.4 $8.4 $0.0 ESD POINCIANA PUMP STATION 30 $18.5 $18.5 $0.0 BOW CREEK STORMWATER PARK (GOLF COURSE - SECTION 2) 60 $60.1 $64.8 $4.7 SANDBRIDGE/NEW BRIDGE INTERSECTION IMPROVEMENTS 60 $8.0 $8.0 $0.0 FIRST COLONIAL ROAD AND OCEANA BLVD DRAINAGE 90 $7.0 $6.8 -$0.2 ELIZABETH RIVER FLOODPLAIN RESTORATION PROJECT 100 $10.9 $9.8 -$1.1 MARSH RESTORATION IN BACK BAY 100 $26.7 $43.5 $16.8 SEATACK NEIGHBORHOOD DRAINAGE IMPROVEMENT CONSTRUCTION $6.9 $7.0 $0.1 OLD FORGE RD& RED LION RD DRAINAGE IMPROVEMENTS CONSTRUCTION $2.7 $5.1 $2.4 SOUTH PLAZA TRAIL/PRESIDENTIAL BLVD CONSTRUCTION $4.4 $11.6 $7.2 WINDSOR WOODS TIDE GATE CONSTRUCTION $11.4 $21.2 $9.8 BOW CREEK STORMWATER PARK(GOLF COURSE - SECTION 1) CONSTRUCTION $42.1 $39.8 -$2.3 LAKE BRADFORD DREDGING COMPLETE $1.5 $2.6 $1.1 ESD CAPE HENRY CANAL PHASE II -GRAVITY SEWER RELOCATION COMPLETE $2.9 $2.5 -$0.4 LAKE PLEASURE HOUSE OUTFALL COMPLETE $0.5 $1.3 $0.8 CLUB HOUSE ROAD STORM DRAINAGE COMPLETE $4.9 $4.1 -$0.8 LAKE BRADFORD/CHUBB LAKE PER/DESIGN COMPLETE $0.6 $2.1 $1.5 WINDSOR WOODS DRAINAGE COMPLETE $3.6 $11.9 $8.3 TOTALS $221.1 $269.0 $47.8 11 ©Jacobs[Year] Current FPP Budget Status - Planning ESTIMATE CURRENT . . . OJECTS IN PLANNING PHASE ESTIMATE CENTRAL RESORT DISTRICT DRAINAGE IMPROVEMENTS (DESIGN-BUILD) PLANNING $113,000,000 ESD VISTA CIRCLE PUMP STATION 1A PLANNING $18,100,000 ' EASTERN SHORE DRIVE BUNDLE PLANNING $43,424,000 CHURCH POINT/THOROUGHGOOD BMP & CONVEYANCE PLANNING $43,8501000 LAKE BRADFORD/ CHUBB LAKE PS & OUTFALL (DESIGN-BUILD) PLANNING $102,400,000 PUNGO FERRY ROAD IMPROVEMENTS PLANNING $33,220,000 WEST NECK BRIDGE (DESIGN-BUILD) PLANNING $69,000,000 WINDSOR WOODS/PAP/THE LAKES BUNDLE (DESIGN-BUILD) PLANNING $337,862,000 TOTAL $760y856,000 12 ©Jacobs[Year] Program Estimate Q2 2024 PLANNING BASELINE CURRENT VARIANCE $1,200 MASTER PROJECTS (BL) ESTIMATE $982M $1,025M ($M) ($M) ($M) ($M) $1,000 m � ,- J WINDSOR WOODS, PRINCESS ANNE PLAZA,THE LAKES $338 $129 $492 $24.66 $800 m EASTERN SHORE DRIVE $62 $30 $91 -$0.42 $600 LAKE BRADFORD/CHUBB LAKE $146 $3 $152 $3.34 CENTRAL RESORT DISTRICT $113 $0 $113 $0.00 $400 SOUTHERN RIVERS $102 $8 $110 $0.00 $200 STORMWATER GREEN INFRASTRUCTURE $0 $38 $53 $15.76 $0 LINKHORN BAY $0 $14 $14 -$0.17 BENCHMARK CURRENT TOTAL $761 $221 $1,025 $43.17 Program level estimate variance is 4% 1 3 Stormwater Operations ARPA Update, Total of $44.88M Enhanced Neighborhood Rehab Lake Management & Dredging Total $30.85M Total $14.30M Remaining ARPA$, Remaining ARPA$, $9,504,208 , 31 /o $2,491,987 , 17% Total Spent& Obligated, $21,075,792, 69% otal Spent & Obligated, $1 1,808,013, 83% Note: All ARPA funds will be encumbered by December 31, 2024. 14 ©Jacobs[Year] Jacobs Stormwater Operational Assessment Recommendations Flood Protection Dependence Upon Operations Maximizing system ► SysfPry Re to reduce S�Qr loalaffood imparts What is staffs greateststor awo concern related to the ' � aaJ v,'' Q� performance of the existing and future flood protection T_ system? o` Flood Reliable Equipment Protection �0 0° Program a Operations V" Improving response 46' rad�� c� time for managing t?uNaSis gtiq� �`, ` flood waters r` pp g ps, etv +a, readynf assets intended use 16 New Infrastructure from Phase 1 FPP Pump Stations 9 Stormwater with Generators Management Facilities Tide Gate 8 Iles of Roadway Installations Improvements rovements New Assets Miles of PS Outfall 4 from Phase 1.5 Miles of Flood Piping to Bay/Ocean 1 FPP Barriers Miles of 8 3 Miles of ditch/canal Stormwater Pipes Improvements Acre-ft Stormwater 151400 Storage 500 of D t hes/CDnadging Comparison of Existing with New Infrastructure Existing Assets New Assets 11 PS (max 440 cfs) +17 PS w/generators (max 1,200 cfs) 8 small tide gates +8 large tide gate installations Series miter gates @ West Neck +8 miles pipe (15-84 inch) 1,189 miles storm pipes +4 miles PS outfalls 500 lakes, 38 dams/spillways +500 acre-ft storage+1.5 miles flood barriers 212 miles off-road ditches 3 miles ditch improvements 436 miles roadside ditches +3 miles elevated roadways J PS Capacity in cubic feet per second (cfs) N -P O 00 O N (D O O O O O O O O Beech Street 58th Street Goodspeed Broad Bay First Landing r+ Chubb Lake Oceanview Sherwood Lakes Cape Story* fD Ashville Park Ocean Park Phase 2 ■ X Ocean Park Phase 1 ■ 79th Street ■ U Rosemont Forest ■ o 61 st Street Ln �D 16th Street** 42nd Street Windsor Woods..! Lynnhaven Colony..! r+ Vista Circle PS ■ Poinciana Drive PS..! n Lynnhaven Drive PS..Pm Central Resort.. (D Lake Bradford,... 0 21 st Street/Baltic... Windsor Woods... _ West Neck Creek..Pm Central Resort... North London Bridge... Examples of the City's Existing Stormwater Pump Stations 161" PS, 335 cfs 0" Rosemont Forest PS, 65 cfs •�tip, A` ; � �' fit 4 - 20 Cape Henry Canal Tide Gate Installation k ,. This tide gate was the ", _ first constructed by �- --+�� -- the City for flood yy protection and went into operation 2019. Y DIY 5 f. "I Nm 21 South Florida Water Management District C51 Canal Pump Station South Florida Water Management District Princess Anne Plaza PS & Tide Gates C51 Canal Pump Station, 1 ,500 cfs AMC- 22 1- '� w ....a t. _r .. 1w.... New Orleans Flood Control Gate & Pump Stations 1- 10/1-610 Interchange Railroad PS#6 on the 17t" Street Canal in New Underpass PS in New Orleans, 850 cfs Orleans, 1 ,200 cfs � ,S " - :' flit':,*'' 'C ': • ` r z N i i ► _ .. 23 Jacobs Operational Assessment Staffing Findings & Recommendations Jacobs FINAL DRAFT Operational 0 Equipment Assessment Findings and Recommendations Report Version.Final Draft for Managerttnt Rev:ew Oty or Vw9M Beach Deoa7re-2 or=.t Norws,0oeradons Group.SwrMwater Drvison Hood RUMMM Program OperMWW bemrrert Jarwary 10.2024 0 t, Facilities Process Improvements Jacobs Staffing Recommendations Function Staffing Position Recommendations FY FY FY IFY Staffing 26 27 28 29 Staff Support 00 195 Administrative Assistant Additional CCTV 00655 Construction Inspector Crew 00750 Engineering Technician I 2ROW Support, MS4 007155 Engineering Technician 11 Ditch Programs 00445 Heavy Equipment Operator 2 2 00318 Maintenance Mechanic ............ a ------1 00850 Maintenance Engineer I Electric I Pump Stations ----------------- 01430 Maintenance Engineer 11 .............. .............. --� - - - � Asset 01970 Engineer I ...... -------------- Management 02616 Engineer IV 3 Safety&Training 03214 Occupational Safety Coordinator 1 SWOC Manager 02402 Operations Coordinator Building Total New Positions 6 7 2 4 4 7 new positions to catch-up with current system needs. 12 new positions to accommodate the new Phase 1 FPP assets. _$1 .8 million w/fringes Staffing Recommendations for Current Level of Service 2 nd CCTV Crew • Construction Inspector • Engineering Tech 1 _ Technical Support s • MS4 Program — Eng Tech 2 = = • ROW/ROE — Eng Tech 2 Safety • Occupational Safety - !roadside Ditches Coordinator • . - . 2 Equipment Operators vs. Laborers ©Jacobs[Year] Staffing Recommendations for new Phase 1 FPP Assets Pump Stations/Tide Gates • 2 Electricians • 2 Mechanics • 2 Instrumentation Techs - Specialized Operators s • . - . 2 Equipment Operators vs. s Laborers AM Program Management • Engineer IV ' � Mana 9 • Engineer 1 • 1 Facility Manager • 1 Admin Assistant ©Jacobs[Year] Potential Staffing Needs Not Yet Addressed Back Bay Marsh ■ Specialized maintenance for wetland plantings ■ Fleet levels to support operations needs 3' zR 1 u - Bow Creek Stormwater Elizabeth River Park Shoreline Restoration - �K � ©Jacobs [Year] Jacobs Equipment Recommendations Replace vac trucks and vehicles; new CCTV truck, business Equipment case for specialized equipment for ditches, z$xx million Equipment Recommendations Second CCTV Truck New $200,000 CCTV Equipment Replacement $40,000 $40,000 $40,000 $40,000 Replace Aging CCTV Truck Replacement $200,000 Jet/Vac Truck Replacements Replacement $750,000 $750,000 3 Pick-Up Trucks&Vehicles Replacement $1,000,000 $1,000,000 $1,000,000 $1,000,000 (Fleet) Walking Excavator New $600,000 j System Automation, Sensors, New $1,000,000 $1,000,000 $1,000,000 $1,000,000 4 SCADA CMMS for Vertical Assets New $300,000 $300,000 $200,000 $200,000 Totals .•1111 $2,540,000 42,990,000 $2,440,000 Closed Circuit Television Trucks for Inspections The specialized camera equipment `sir = i �: a , _. ��` , - requires replacement and/or rehabilitation every two years. Al t tx.p , k Z � ,a 30 ©Jacobs [Year] Jet/Vacuum Trucks are critical for cleaning, clearing blockages, and documenting current conditions rx• �y Y y a I. _ L I/ r j A i i Over the last 30 days 3-4 +/- 2 per day vac-trucks have been down / out for service or repairs. Two trucks are down now because they need extensive repairs and waiting for parts. It is not uncommon to see fluctuations between 2-6 trucks down per day on a regular basis. 31 ©Jacobs [Year] Specialty Excavators for Ditches, Canals, & Wetland Areas 'yk Given the length of w offroad ditches, roadside ditches, canals, and lake y . shorelines the City - maintains, using , 1, specialized excavators will facilitate getting ,. 401 A, more work com - ' leted p sooner. 32 ©Jacobs[Year] Jacobs Facilities Recommendations 1 Construct a new Stormwater Operations Center. Further study recommended for three other facility needs. 2 Stormwater Operations Center New 30,000 ftz critical operations facility. $27M. Facility for Spoils i Long-term, centralized location for spoils. Further study recommended. Outdated facility with limited FaCl�ltleS Beach Operations Facility functionality. Further study recommended. Old Mosquito Control District Outdated facility with limited Facility functionality. Further study 4 recommended. Jacobs Process Improvement Recommendations Improve documentation, standardize procedures, forecast future needs for new FPP assets. Revisit after Arcadis completed Condition Asset Management Plan Assessments. 2 _ _ _ Continue to refine with information provided from Strategic Operations Plan Arcadis, SWEC, and Operations staff. Standard Operating Procedures Update and create industry-standard SOPS for safety and maintenance activities. Institute a strategy for succession planning and career Succession Planning advancement. 3 Stormwater Operations Risk Develop programmatic risk register to identify Register potential threats, challenges, and mitigation strategies. Budget Forecasting Develop process to include new FPP assets into annual operating budgets forecast. Process Improvements Summary of Jacobs Operational Assessment Staffing Findings & Recommendations 0Equipment ■ 19 new staff positions ■ 1 new CCCTV truck and 1 new excavator ■ Replacement cycle for existing equipment ■ New Stormwater Operations Center Facilities ■ Facility rehab at three locations ------------------Am ■ Standard operating procedures (SOP) Process Improvements ©Jacobs[Year] Is the City better prepared today for a hurricane? ■ Additional staff ■ Lakes, canals have been Maximizing system dredged = maximizing ■ Asset Managementyce o„$t a to reduce system storge capacity Program developed �~ ����� oad irr,n�,ccs Neighborhood drainage cxnaAs q'",p'�'a ■ System monitors installed o �_ improvement projects for tide gates & PSs a a � completed. o` Flood ,�� ■ Strategic Operations y Protection Manual Program Operations +l A Improving time for onsegrog s e� � ■ Generators installed at pump time for managing $decal �,� flood waters o""�°� �` Asse�� � reac#ynf r sset` stations intenYdfed t,;s _ PS repairs completed before hurricane season 36 Program Communications Update FPP How it Works Videos P{' How It Works - How the City Drains 144 „, , . 2024 Episode 5 How It Works - Linkhorn Bay Drainage Basin...v Y ' How It Works - Windsor Woods 3 Tide Gate City of Va Beach r How It Works - Stormwater Pump Stations cc • e � I` How It Works - Automated Tide How It Works - How the City Drains Gates Elizabeth River&Lvnnhoven River Watersheds City of Va Beach https://www.youtube.com/watch?v=FegBinob6RU&list=PLnHgAf8Pr_Lp6PPRu XS6bWas9E_n7h9yQ&index=1 How It Works - Flood Model Visualization & Exposure Tool City of Va Beach 38 vJa�uu�L i cai J FPP Communications Highlights VPM �,_,....,...:...... ,......:...,.,.....,....... The Ripple Effect:in Efforts to Prevent Network of cameras monitoring Future Flooding,a Master Model Lease the water levels in Virginia Beach ,. — , ...., way Virginia Beach marsh terrace receive national awards a first on E project to b f t East Coast ._.._ : _ .Y.._.,..,.r..�,.,.,.... ...,a...,, �j*'y "r I M C tY' am reo.l:n.Hr.rr(floaJnL o�aOte+v bra.. ,..i 1•, '- "` � ..I,� ..a El Ripple Effect blog May blog on the City's WHRO radio interview 13News Now TV interview published in The master stormwater and online article on Back on Virginia Beach water Hampton Roads model was posted. Bay Marsh Terraces level monitoring network Messenger. released on 5/10/2024. released on 5/18/2024. Working on the following content: • Video, blog, and social media content on Oversight Board student members, flood sensors and monitoring, and pipe maintenance. 39 ©Jacobs[Year] nk you jl Leisha.pica@iacobs.com 7 Challenging today. • Jacobs Reinventing tomorrow. �n O CITY MANA I BRIEFINGS SMART UPDATE Vice Mayor WilsonI '/ Katie Shannon, er—Public Works. Shannon expressedherappreciationICityCouncilforcontinuedsupport: SMART SCALE Round 6 The nextfew slides provide an overview ofSMART Scale: Final Applications Katie Shannon,PE �June 25,2024 VIRGINIA !� ' BEACH SMART SCALE Overview Process Overview • Virginia's largest Statewide transportation grant program • Accept applications biennially "` • Applications scored and awarded using metric-based system <,, • Local match not required;extra points earned if included ` • Funding request directly affects score • Funding typically awarded 6 years out UPDATECITY MANA GER'S BRIEFINGS SMARTSCALE SMART SCALE Metrics Overview SMART Scale Rounds 1-5 SMART Scale Round 6 6 Weighted Evaluation Measures 5 Weighted Evaluation Measures (Category A): (Category A): Economic Development 5% Economic Development 5% Safety 5% Safety ts% Environmental Quality 10% Environmental Quality 10% Accessibility 15% Accessibility zs% Congestion 45% Congestion 45% Land Use 20% •:• Land Use factoras a multiplieron a!l •: Resiliency-given consideration however not otherbenefits(1+Norma/ized5core/100) factored into score :• Resiliency remains consideration however not factored into score ' SMART SCALf Overview Previous Rounds Take-Aways Round 6 Proposed • Available Funding Varied;$BOOM to$1.78 Expected$800M to$1.28 Funds Available(2-year period) • VB awarded 15 projects;$138M SMART Scale FY30&FY31 Funding(Federalized) • Rounds 1&2:large high priority projects Scoring metrics adjusted(land-use removed) • Rounds 3-5:Small projects scored well("'$lOM or less) Larger projects expected to score better • Innovative designs scored well all rounds 5 CITY MANAGER'S BRIEFINGS SMART SCALE UPDATE ITEM#75873 (Continued) Here is the SMART Scale Previous Round Award Summary: SMARTRound 55 Round Total Project Cost Awarded 55 Award Local Commitment Average Cost of ProjeR Projects Round 1 $ 88,000,000 3 $ 36,000,000 52,000,000(59%) $ 29,333,333 Round 2 $ 64,077,200 3 $ 30,000,000 $ 34,077,200(53%) Y 21,359,067 Round 3 $ 4,100,277 1 $ 3,M I I I $ 500,277(12%) $ 4,100,277 Round 4 $ 52 533,647 3 $ 36,400,000 $ 16,133,647(31% $ 17,511,216 Round 5 $ 42,053,639 5 $ 32,053,639 $ 10,000,000(24%) $ 8,410,728 Total $ 250,764,763 15 $ 138,053,639 112,711,124(45%) $ 16,717,651 This chart provides additional details of the specific projects awarded in each round: Project Name Round Total Project Cost 55 Award Local Commitment Centerville Turnpike Phase III 1 $ 30,000,000 $ 6,000,000 $ 24,000,000(80%) Laskin Road Bridge 1 $ 22,000,000 $ 10,000,000 $ 12,000,000(55%) Indian River Road Phase VII-A 1 $ 36,000,000 $ 20,000,000 $ 16,000,000(44%) Indian River Road Phase VII-B 2 $ 11,430,000 $ 5,000,000 $ 6,430,000(56%) Cleveland Street Phase IV 2 $ 23,647,000 $ 10,000,000 $ 13,647,000(58%) Laskin Road Phase I-A 2 $ 29,000,200 $ 15,000,000 $ 14,000,200(48%) General Booth Blvd/Ocean Blvd Intersection 3 $ 4,100,277 $ 3,600,000 $ 500,277(12%) Holland Road Phase 1 4 $ 24,510,485 $ 16,800,000 $ 7,710,485(32%) Independence Blvd/Edwin Drive Intersection 4 $ 14,592,026 $ 9,800,000 $ 4,792,026(33%) Northampton Blvd/Diamond Springs Rd 4 $ 13,431,136 $ 9,800,000 $ 3,631,136(27%) Intersection Clearfield Ave 5 $ 15,046,279 $ 10,046,279 $ 5,000,000(33%) General Booth/Dam Neck Intersection 5 $ 5,269,063 $ 4,269,063 $ 1,000,000(19%) Independence Blvd/Pleasure House Rd 5 $ 6,402,027 $ 5,402,027 $ 1,000,000(16%) Intersection Indian River/Thompkins Lane 5 $ 2,669,303 $ 2,669,303 $ -(0%) Providence Road 5 $ 12,666,967 $ 9,666,967 $ 3,000,000(24%) Totals: $ 250,764,763 $ 138,053,639 1 $ 112,711,124(45%) June 25, 2024 UPDATECITY MANA GER'S BRIEFINGS SMARTSCALE The next several slides provide an overview of each of the five (5) SMART Scale Round 6 Candidate Projects: SCALE Round 6 Candidate Projects • 6 candidate projects identified and evaluated for —.projects were presented to City Council on March 5�^,2024 SMART Scale Round 6prB-applications and analyzed for feasibility&priority •:•Independence Blvd&Haygood Rd Intersection S projects were submitted for pre-applications: •:Dam Neck Rd&Drakesmile Road Intersection •?Dam Neck Rd&Drakesmile Road Intersection C•First Colonial Rd(Republic Rd to Old Donation Pkwy) •:First Colonial Rd(Republic Rd to Old Donation Pkwy) •:•Pacific Ave Turn Lanes(17`^St.and 22"a St.Intersections) :•Pacific Ave Turn Lanes(17°"St.and 22"�St.Intersections) •:•Laskin Rd Phase II(Oriole Dr.to Saltmeadow Bay Dr.) •:Laskin Rd Phase II(Oriole Dr.to Saltmeadow Bay Dr.) :•VB Trail Phase IV(London Bridge Rd.to Birdneck Rd.) :•VB Trail Phase IV(London Bridge Rd.to Birdneck Rd.) Dam Neck Road & Drakesmile Road Intersection � � • #11 Congested Segment Amongst Un-Funded Projects(2022) • #12 Congested Intersection Amongst Un-funded Projects(2022) • Convert the intersection at Drakesmile Road to a Continuous Green T (CGT)intersection • Adds 2 receiving lanes to receive left-turn movement -. CGT concept image only I;����� � Benefits: 4 •:•Additional capacity to address congestion •:•Coordinates with active Dam Neck Road/Holland Road �� '� � � � . intersection project ❖Stormwater Improvements ��, •: Improves access to NAS Oceana :•No site acquisition required F June 25, 2024 7 CITY MANAGER'S BRIEFINGS SMART SCALE UPDATE ITEM#75873 (Continued) Dam Neck Total Est. Road & Drakesmile . .d Intersection Existing ConditionsCost: f f ♦YY a fc Total Est • • • . . . . Cot, $10.5 M YG ii cw ro June 25, 2024 UPDATECITY A1AAA GER'S BRIEFINGS SMART SCALE Council Total Est 11 First Colonial Road 0000 I Laurel Lane/Republic Rd to Old Donation Parkway;Approx.l mile • tl10 Congested Segment Amongst Un-Funded Projects(2022) • Widening first Colonial Rd from 4 lanes to 6 lanes • Intersection improvements at First Colonial Rd&Wolfsnare Rd • 10'shared use path on west side Benefits: •:•Traffic flow improvements&additional capacity to address congestion ❖Improved access to critical medical corridor ❖Signal upgrades(existing span wire signals to mast arm upgrades) Improved access to Hilltop SGA •:•Pedestrian/Bike Improvements •:•Safety benefits •}Improves transit NOW Total Est. First Colonial Road Proposed Conditions t 4a. I 1 i i Pacific Avenue Turn Lanes ` ,; . • Construct left turn lanes at 22nd Street and at 17th Street �I• Pedestrian Median Refuge Areas • Significant sensitive ROW acquisition required t.. Approx.half of project cost is site acquisition d� • Priority zone in VDOT's Pedestrian Safety Action Plan 53iM Carbon Reduction Program Funding appropriated during r^cnnci`-iatio^of FY25 CIP a • e5 n Z Benefits: Safety improvements through dedicated left turn lane 11 Additional capacity to address congestion Improve access to interstate (7 , Project will improve traffic flow for Atlantic Park and other Oceanfront events and venues ' Pacific Avenue Turn Lanes Proposed Conditions ,� I , Pacific Avenue Turn Lanes Proposed Conditions i , e ,sa = Laskin Rd Corridor Overview Laskin Rd Phase III Laski=Rd Phase A Laski,Rd Bridge Laskin Rd Phase B CIP 100743 CIP 100741 yy CIP 100140 CIP 100139 y„ Partially fund d, Fully Funded g� fi. ` Fully Funded; * Partially funded: APPI,For y -° funding Plan PI ce ., Under C—t—ti- `'Yy. Under Funding Plan in SMARTSCAIf Wi ,+ "F ».. Constr RSTP a and 6 -. ` F nAinF r th RSTP funds " uctlora Place With funds 11 ` UPDATE11 CITY MANA GER'S BRIEFINGS SMART SCALE Council Laskin Rd Phase II m Approz.0.2 miles • Transitional area between Laskin Rd Phase I-Band 30`"/31•`Street Roundabout o Transitions to 4 lanes from Oriole Drive at roundabout • Remove service road;convert to shared-use path on Northern side • Sidewalk improvements Benefits: ❖Complete the improvements of Laskin Road from First Colonial Road to the resort area ❖Bike and ped improvements •:•No ROW acquisition required 4 Safety benefits through removal of service roads Laskin Rd Phase IITotal Est. - ---r 7." ►■ e June 25, rr 2024 12 CITY MA NA GER'S BRIEFINGS SMART SCALE UPDATE Louncil VB Trail Phase IV 5,6 M London Bridge Rd.to Birdneck Rd.;Approz.2.8 mi. Benefits: • 14'wide shared use path S Bike and ped connectivity • Eastern Phase connecting to existing Norfolk Ave Trail •'• Pedestrian safety improvements • At-grade intersection crossings including HAWK r Promote equitable access to an active transportation network signal at Oceana Blvd •.•Connects underserved communities&development centers i• No ROW acquisition required P VB Trail Phase IV .I. I UPDATE13 CITY MANA GER'S BRIEFINGS SMART SCALE Here are the Funding Strategy Recommendations: Funding Strategy Recommendations Project Total Project Cost SMART Scale Appropriated State Local Funds Request &Federal Funds Commitment Dam Drakesmile Rd Intersection58,800,000 10,500,000 9,500.000 $ 11000,000 ColonialFirst •. ::rr rrr 43,800,000 S15,rrr r,r Pacific Avenue Turn Lanes $ 29,900,000 •rr rrr rrr rrr r% rrr rrr VB Trail Phase IV $ 24,700,000 S 24,700,000 Laskin•...Phase 11 S 19,900 ••11 rrr $ — 143,800,000 •:rr rrr • FY30&FV37 Local Funds(outer yearfunding) Here Recommendations: -• VDOT advised projects with local match will receive additional points -+ Requests for small projects kept to S70M or less;medium projects kept to around E20M tend to score better -. Full First Colonial improvements viable only with large local commitmenC low commitment hinders score Costs maintain assumptions for VDOT Oversight Costs until directly received from VDOT in July are the Next Steps: Next Steps ✓ CMOP Briefing—January 19tn ✓ SMART Portal Opened for Pre-Applications—March 1st ✓ City Council Pre-Application Briefing—March 5ih ✓ Pre-Applications due—April lst ✓ SMART Portal Opened for Final Applications—June 3rd ✓ City Council Final Application Briefing—June 25rh Council Resolution of Support Agenda Item—July 2^d —. Final Applications due—August lst Project scores and recommended funding scenario released January 2025 June 25, 2024 14 CITY MANAGER'S BRIEFINGS SMART SCALE UPDATE ITEM#758 73 (Continued) Questions? VB WorksPublic Vice Mayor Wilson expressed her appreciation to Ms. Shannon for the presentation. June 25, 2024 BRIEFINGS15 VIOLET BANK TRAIL UPDATE 3:50 Vice Mayor i welcomed Chad Morris, Planning, Design &Development i i i Parks and Recreation and David Jarman, Division Manageri iexpressed his appreciation to City Councilfor their continued support: RenCe�ead tr ""�3 ^s, Violet Bank Trail Project Update & Public Outreach Summary June 25,2024 Chad R.Morris,PLA David S.Jarman,PE Planning,Design,&Development Administrator Transportation Division Manager Parks&Recreation Public Works Agenda • Project History • Previous Actions • TAP Grants • Active Transportation Plan • CIPFunding • 2022 Public Outreach Summary • 2023 Public Outreach Summary • Next Steps No Council action is being requested with this briefing vE UPDATE16 CITY MA NA GER'S BRIEFINGS VIOLET BANK TRAIL ITEM#75874 This II shows the proposed / ' Bank Trailorange, /I • / distance of.I Local Neighborhoods • Adjacent to Project Area: • Stratford Chase • Stratford Forest • Bellamy Manor • Bellamy Manor Estates • Within Vicinity: • Bellamy WoodThe blue lines on this map represent sidewalks: • Bellamy Manor East • Bellamy Manor Estates • Indian Lakes 3 VB Current Community Conditions ���r � � -,�■■ � • No east/west connection �17 �t��� through neighborhood � i • Lack of walkability/sidewalks neighborhood 17 TRAILVIOLET UPDATE I � 1 The / slides / Project History: Project History / :r _ • Violet Bank Drive between Kittery Drive and Selwood Drive is a public ROW paper street that r was never completed when the subdivision was ,f�� �i-� • Current Corridor Conditions— � ,,`,?�� '� � • Mostly vegetated with overgrown weeds,brush,and `� � _ `_) • Most of the paper street right-of-way is a public ,��'� � w;_ maintained stormwater drainage ditch � -.�; • Public and private utilities within corridor �.~ �� • Dirt foot path with roots and very narrow in some laces ' ;, • Not ADA Compliant nor maintained as"trail" Curren[Conditions-Near Selwood Drive s VB Project History ``� ���h;�: �� • Originally requested by residents of surrounding '-� � `"� neighborhoods and civic league during the public '` - " bti �' en a ement sessions for the Cit s 2011 Bikewa s 4 L: �'. • Then-Kempsville City Councilmember endorsed .t , � this project as a safe alternative to Providence Road • The City's 2011 Bikeways and Trails Plan, including the Violet Bank Trail was voted and approved by City Council • In May 2016,the Bikeways and Trails Plan, as a component of the Comprehensive Plan was voted Current Conditions and approved by City Council 6 vu UPDATE18 CITY MA NA GER'S BRIEFINGS VIOLET BANK TRAIL 2016 VDOT TAP Request NOTICE OF PUBLIC"EARING Iflompartifilem Atlemetives Set-Aside Program �> • In 2016,City staff requested to apply for a VDOT '�""�_ Transportation Alternative Set-aside Program . � (TAP) grant • As part of the VDOT TAP requirements,a public hearing was noticed and held �� � � . • All speakers were in favor of the project,which Council M,� voted and approved .;t. :.. • Also,as part of the VDOT TAP requirements,the -�.- HRTPO endorsed the project for funding ;- ' '. �- • Project was also endorsed by the City of Virginia Beach x''��", �' �� Public Schools e.�:n�so•m��a�mnt • The request did not receive Funding from VDOT in 2016 ve 2017 VDOT TAP Request • In 2017, the City requested, again,to Apply for a VDOT Transportation Alternative Set-aside Program (TAP) grant • As part of the VDOT TAP requirements, a public hearing was noticed and held • Council again voted and approved _ • Also,as part of the VDOT TAP requirements,the HRTPO endorsed the project for funding • The City was then approved for funding for the Violet Bank Trail e v€� VIOLET19 CITY MANA GER'S BRIEFINGS ' I ' The Violet Bank Trail was approved by City Council within the 2021 Active Transportation Plan: 2021 Active Transportation Plan • In 2020-21, City staff initiated and completed the update to the 2011 City's Bikeways and Trails Plan,the 2021 Active Transportation Plan �..,,,�,.g,„�. • As part of the planning process, public �ACTIVE TRANSPORTATION PLAN >*,a,k��.,,,;,,�omo,-.M„<„, engagement sessions were held Comp.ehen.ir.Mnetm R.n � • The City's 2021 Active Transportation Plan, �'�� including the Violet Bank Trail was then voted and approved by City Council 2022 CIP & Funding Appropriation • In 2022, City Council voted and approved for full funding for the Violet Bank Trail, including the $318,848 from the VDOT Transportation Alternative Program (TAP)grant and $1.6 million of City funds allocated to a P&R CIP • As part of this process, a public hearing was noticed and held ,o 20 CITY MANA GER'S BRIEFINGS VIOLET BANK TRAIL UPDATE Mr.Morris turned thepresentation over to Mr.Jarman to provide an overview ofthepublic outreach efforts conductedfor the Violet Bank Trail Project Design: 2022 Public Outreach Summary (First CIM) • Virtual Citizen Information Meeting held from April 18 to May 23,2022 • 10'wide shared use path with drainage ditch improvements • Received total of 182 comments • 59%in favor of the project • Reasons:Pedestrian safety,connectivity, accessibility for all users �,�° 37%not in favor of the project w • Reasons:Tree removal,impacts to natural look of area,project cost • 4%did not specify for or against the project • Adjacent Property Owners • 15%in favor of the project • 75%against the project ii VB • 10 did not specify for or against 2022 Public Outreach—Redesign Review • Based on feedback from the 2022 public outreach effort and other design constraints, City staff reviewed options to: • Reduce trail width from 10 feet • Reduce impacts to the existing ditch • Reduce the number of trees to be removed • Move the alignment to reduce costs related to utilities UPDATE21 CITY MANA GER'S BRIEFINGS VIOLET BANK TRAIL VIOLLT BANK rRAIL2023 Public Outreach (Second CIM) • Held on March 4,2023 at Providence Elementary • Open house with exhibits • In response to tree impact concerns from the first CIM the City presented narrower design alternatives to reduce tree impacts • 6'and 8'wide sidewalk design alternatives with no l►r, ditch impacts,and future ditch maintenance were shown • Plan view exhibits • Typical sections • Project budget and schedule • Tree removal summary • Brochure • 152 individuals on sign in sheet is Vt� Virtual Open House (Second CIM) :mom • Website was available starting March 4, 2024 • Comment period open from March 4 to March 18 • Same materials as in-person plus interactive maps, NEPA document, 2022 Public Outreach Report • Website and materials are still available • Comment form is removed • 363 views, 130 from unique IP addresses I° CITY MA NA GER'S 22 VIOLET BANK I TRAIL ,I ITEM# 1 74 Public Outreach Iry Report showed there were 49%infavor and ':' r against the project: 2023 Public Outreach Summary Report - Comment Summary Ar.you in f"or of this project? Comnwnts Yrti Maybe No Total 180 100% • Total of 180 unique comments NNW • 49% in favor of the project • 48%against the project • 3%did not specify for or against the project 2023 Public Outreach Summary Report — Comment location Summary • 96%of all comments from VB residents • 82%of all respondents live within a quarter mile radius of the project • 4%(7)location not given • 14%(25)from Adjacent Property Owners • 36%in favor of the project • 64%against the project • 54%(98)Neighborhood Responses(Excluding Adjacent Owners) • 69%in favor of the project • 48%against the project • 3%did not specify • 68%(123)Neighborhood Responses&Adjacent Owners • 46%in favor of the project • 61%against the project • 2%did not specify • 28%(50)Virginia Beach Residents(Excluding Neighborhood&Adjacent • s4%in favor of the project • 42%against the project • 4%did not specify 16 �lEt VIOLET23 CITY MANA GER'S BRIEFINGS ' I ITEM# r 74 2023 Public Outreach Summary Report — Reasons to Support or Oppose the Project f Reasons to not like Project Reasons to Gkr Protect D. stroy free, r Provide safe accessible route29% 53 Would add rierded connectiori 22% 40 Taking away natural beauty 22% 40 Clean P are.-bme,nnairu.in 18% 33 Funds better spent 17% 30 Like havingit s—th path 11% 22 Don't want increased activity r Too expenvve 8% 14 Keep pedestrians off Providence 9% 16 Safety ll�d Privacy 11% 19 Improve drainage n area 9% 7 Prefer soft surface trail bet..I&walk 9% 16 Innacts To adjacent prop" It Shared reasons for and against the project: Here is the 2023 Public Outreach Summary—Preferred Design details: Natural Surface 41 • Agree for the need for better maintenance,clean up of area • Both want connectivity and pedestrian access • Against:Wants pedestrian improvements on Providence Road instead. t� Vg 2023 Public Outreach Summary—Preferred Design • Paved Trail Option: • More total votes for paved trail option than natural. • 62 votes for 8'sidewalk • Reason:For more room for 2-way traffic. P..rr...er..noa,k� • 29 votes for 6'sidewalk Leave Site A,1, 33 • Reason:Because of minimal impactsNatural of As-is Total 69 No Preference 20 Paved 6'trail 29 Paved T-1 Option Total • Same estimated number of trees impacted by the 6'and 8'sidewalk alternatives • Natural or Leaving Trail As It Is: • 38 votes to leave the trail as it is • 31 votes for a natural surface trail • No Preference: • 20 did not specify a preferred design is vE3 UPDATE24 CITY MANA GER'S BRIEFINGS VIOLET BANK TRAIL Advancement of Design — 8' Wide Sidewalk PROJECT BUDGET ANO SCHEDULE MIN mz� TREE REMOVAL 5MMARY • The 8'wide sidewalk was selected by PW and P&R given the public outreach results and full history of project ;.�.. • Same estimated number of trees impacted by 6'and 8'wide Q���® sidewalk alternatives(Approx.72 trees) �L��®®� $111,000 difference in estimated construction cost between �-=�-"'����� 6'and 8'wide sidewalk alternative • Natural trail option is not ADA compliant and is a maintenance challenge • Project is on a no-excuse VDOT schedule to maintain TAP funding 00 Construction start by Dec.2025 as • Total of$318,848 of TAP funding allocated 00 $200,281 of TAP funding expensed to date ©® Canceling project and returning TAP funding may impact City in future grant pursuits Here • $1.6 million of City funds allocated to P&R CIP 19 � are 'i Next Steps • Schedule Phase Start Finlsh Design Jun 2021I2025 OctAcquisition 0 May 2025 DecPrivate Utility Relocations 1 Construction Dec Temporary construction easements will be needed to remove trees on the r/w line or adjacent to the r/w line • 11 parcels with impacts based on the latest design • Potential damage to root system • Reduce risk of future hazard for impacted trees • May require Council action if condemnation authority is needed zo vb 25 CITY MANAGER'S BRIEFINGS VIOLET BANK TRAIL UPDATE ITEM#75874 (Continued) Questions Vice Mayor WiIson expressed her appreciation to Mr.Morris and Mr.Jarman for the presentation. June 25, 2024 26 CITY MANAGER'S BRIEFINGS PENDING , PLANNING ITEM# I 75 Vice Mayor In welcomed Kaitlen Alcock, PlanningI I I Planningand Community Development. Ms.Al / / 'I her appreciation tI City CouncilforI 'I support: There PLANNING ITEMS DULY 9T" CITY COUNCIL MEETING DUNE 25, 2024 VIRGINIA �� BEACH / Planning . / • SUMMARY — July 9tn June 25, 16 Planning Items Scheduled for City Council's Consideration 1. City of Virginia Beach • Ordinance Amendment • Recommended for Approval by Planning Commission&Staff 2. Mary Lively • S_ubdivision Variance • Recommended for Approval by Planning Commission; Recommended for Denial by Staff 3. NMP-C4 Fairfield S/C,LLC • Subdivision Variance • Recommended for Approval by Planning Commission&Staff 4. Craig M.&Kris C.Kirby • Street Closure • Recommended for Approval by Planning Commission&Staff a VB 2024 SUMMARY — July 9tn 5. Holly Road,LLC • Street Closure • Recommended for Approval by Planning Commission&Staff 6. Autobell Car Wash,LLC • Modification of Conditions • Recommended for Approval by Planning Commission&Staff 7. Autobell Car Wash,LLC • Modification of Proffers • Recommended for Approval by Planning Commission&Staff 8. Adekoje PJ 22001,LLC • Co_nditional Rezoning(AG-1 to R-10) 27 CITY MANA GER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#75875 • Recommended for Approval by Planning Commission; Recommended for Denial by Staff 3 vs SUMMARY— July 9tn 9. Earthscapes Enterprises,LLC • Conditional Rezoning(B-2&I-1 to I-1 Light Industrial) • Recommended for Approval by Planning Commission&Staff 10. Charlotte Neciuk • Conditional Use Permit(Home Occupation) • Recommended for Approval by Planning Commission&Staff 11. La Fleur Properties,LLC • Conditional Use Permit(Truck&Trailer Rentals) • Recommended for Approval by Planning Commission&Staff 12. VB Commercial Center,LLC • Conditional Use Permit(Bulk Storage Yard) • Recommended for Approval by Planning Commission&Staff n v8 SUMMARY — July 9tn 13. Green Clean Holland,LLC • Conditional Use Permit(Car Wash Facility) • Recommended for Denial by Planning Commission&Staff 14. Hussain Surani • Conditional Use Permit(Indoor Recreation Facility) • Recommended for Approval by Planning Commission&Staff 15. Jim Lutz • Conditional Use Permit(Short Term Rental) • Recommended for Approval by Planning Commission&Staff 16. Jeff Jaglowicz • Conditional Use Permit(Short Term Rental) • Recommended for Approval by Planning Commission&Staff 28 CITY MANA GER'S BRIEFINGS PENDING PLANNING ITEMS s VB Item 1 — City of Virginia Beach An Ordinance to amend Section 106 of the City Zoning Ordinance pertaining to notices of publication. CITY OF VIRGINIA BEACH 16 29 CITY MANA GER'S BRIEFINGS PENDING PLANNING ITEMS • Section 106 (a) of the Zoning Ordinance establishes the requirements for public notification for the Board of Zoning Appeals. • The General Assembly recently adopted Senate Bill 413, which standardizes the requirements for certain public hearings. • The proposed text a----- ---- so .1 twice in a newspaper, not more than 28 days prior to a meeting. Second notice shall be no less than seven days before the meeting. CITY OF VIRGINIA BEACH I B I BRIEFINGS PENDING PLANNING ITEMS The Planning Commission will hold a Special Session on July 8h to consider this item and then will be scheduledfor City Council at afuture date: stern � - MARY LI�f EI.Y lily Council;District]{t3utchenson) LocaYian;Farrel drrecYtyy east of 1140 RolNngvdood Arch and north of�3R4 AUYumn Narvc st Drivi'. SiJBDIVI5}O4V VARIAfUCI= (Section 4.4(��of the Sutrdivisian Re.gt�fations} St�Ef Recommends�n-#�4 P1anr?ing Camn}issio+�voted 7 ro 3 with� abstention to re<orrrrnend,4pprgvat -s;;:-. • Item 3 - NMP C4 FAIRFIELD S/C, LLC City Council:District 3(Berlucchi) Location:5242 Fairfield Shopping Center&5236 Providence Road a _f SUBDIVISION VARIANCE(Section 4.4(b►of the Subdivision Regulations) Staff Recommends Approval Planning Commission voted 10 to 1 to recommend Approval c .., • Request for a Subdivision Variance to Section 4.4(b)of Subdivision Regulations for Lot Width&Street Line `� Frontage Parcel established by plat in 1979 • Seeks to subdivide lot into 2 parcels to - create separate parcelfor existing McDonald's Restaurant • Parcel A-1-deficient by 75 feet in -? >� lot width,deficient by 39 feet in .���`�� street line frontage ���+� I Parcel A-2 meets all dimensional requirements • One-foot ingress-egress easement required to be dedicated along Providence Road for Parcel A-2 • No known opposition NMVCa FAIRFIEID S/C,LlGll1 �B Item 4 — CRAIG M & KRIS C KIRBY City Council:District 5(Wilson) Location:631 Vanderbilt Avenue r STREET CLOSURE Staff Recommends Approval Planning Commission voted 11 to 0 to recommend Approval • Request to close 563 square feet of an unimproved alley behind applicant's property in the Croatan neighborhood • Previous request approved by City Council on July 12,2022;however,resubdivision plat was not approved and recorded as required • Viewer's Meeting held April 25,2024— drainageeasement required over closure area • No known opposition CRAIG M&KRIS C KIRBV�13 Item 5 — HOLLY ROAD, LLC City Council:District 6(Remick) Location:300 Bay Colony Drive and the adjoining western parcel STREET CLOSURE Staff Recommends Approval Planning Commission voted 10 to 0 with 1 abstention to recommend Approval �� ��� Request to close the western half of a 15-foot unimproved lane and the western half of a 50 foot unimproved portion of Holfy Road • Total closure area of 4,217 square feet,to be incorporated into applicant's adjoining lots • Viewer's Meeting held April 25,2024 • Public utility and access easement required • No encroachment of private property should be made within the easement _, without City approval �� = No known opposition ioiirRoan.u� I�, VE3 Items 6 & 7 — AUTOBELL CAR WASH, LLC City Council:District 5 Wilson) Location:1896 General Booth Boulevard i MODIFICATION OF PROFFERS;MODIFICATION OF CONDITIONS Staff RecommendsApprova_I Planning Commission voted 11 to 0 to recommend Approval Conditional Rezoning to Conditional B-2 an on i i n l P rmi daC dto a Use e t for a Car Wash Facility approved in ;_ 2003 � Existing site includes a variety of �; ;��, uses including a convenience store, restaurant,gas station,and self � service car wash 34 CITY MANA GER'S BRIEFINGS PENDING PLANNING ITEMS AUTOBELL CAR WASH,11C 17 VB • Applicant proposing to modify the 2003 approvals to develop a -, ��� 3,350 sf automated tunnel car • 8 vacuum stations proposed • Enhanced landscaping proposed along General Booth Blvd to � include ornamental trees and evergreen shrubs • Other existing uses to remain AUTOBELL CAR WASH,LLC 11B VB --�-, 26 total parking spaces required; �.; .� ,,,� 39 spaces proposed �'�rrr.'•~ �j -- Proposed Hours of Operation:7:00 AUTOBELL CAB WASH,lLC�19 VB Item 8 —ADEKOJE PJ 22001, LLC City Council:District 2(Henley) Location:Parcels west of Bluegrass Lane&east of 2044 Aloma Drive � l CONDITIONAL REZONING (AG-1 to Conditional R-10) Staff Recommends Denial Planning Commission voted 8 to 3 to recommend Approval 36 CITY AMNA GER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#75875 • Applicant proposing to rezoning the AG 1 Agricultural site to Conditional R-10 Residential • Proposed 10 lot single family subdivision ' ' Access via extension of Bluegrass Lane • Site lies entirely within the 65-70 d6 noise zone,Sub area 2 '� c;+ Density conforms to Article 18 ADEKOIE P1 22001,LLC 121 {� • Applicant proffering a total of 8 -� �.� elevations to show proposed -' housing styles • Dwellings to be designed in accordance with green building standards to include rooftop solar .�-� ,� ~3�:-.• panels 37 CITY MANA GER'S BRIEFINGS PENDING PLANNING ITEMS • Site bisected by the 300 foot right ( of-way reservation area originally - , intended for the Southeastern Parkway and Greenbelt(SEPG) I Proposed plan includes the 140-foot easement for the Dominion CVOW project,but not full width of the SEPG • Public Works has determined a !° potential future public need for a two-lane road within the alignment originally planned for SEPG ADEKOIE P122001,LLC�23 • 1'� . • Staff has received 6 letters of - ��/ opposition from adjacent j property owners—concerns with / removal of trees and impacts to /_i wildlife ���//� % Staff recommending denial due j�`I to incom atibilit with .�,•�� recommendations of the Master /� • .� Transportation Plan e � • ADEKOIE Pl 22001,LLC�24 Item 9 — EARTHSCAPES ENTERPRISES, LLC City Council:District 3(Berlucchi) Location:Parcel between 619&623 London Bridge Road j CONDITIONAL REZONING(B-2&1-1 TO CONDITIONAL I-1 LIGHT INDUSTRIAL) Staff Recommends Approval Planning Commission voted it to 0 to recommend Approval ii • Request to rezone property from �' B-2&I-1 to Conditional I-1 Light Industrial • Located in the London Bridge Industrial Park,West of Naval Air Station Oceana • Within the>75 d6 DNL,APZ-2,and encumbered by Navy Restrictive Easement • Seeking to develop property with a 3 story Mini Warehouse(self - ■ �S storage)facility ® 8 parking spaces required;14 provided EARTHSCAPES ENTERPRISES,LLC 126 ,�+ • Building Footprint of 35,600 sf;total floor area of 106,800 sf Proposed height of 44 ft 5 in I Loading area to be screened by an 8-foot-tall privacy fence with 10- foot-tall security gate • Access to storage facility 24 hours a day,7 days a week • 4 to 8 employees anticipated • No known opposition EARTHSCAPES ENTERPRISES,LLC�27 VB Item 10 — CHARLOTTE NECIUK City Council:District 2(Henley) Location:2733 Pleasant Acres Drive • III CONDITIONAL USE PERMIT(Home Occupation-Commercial Kitchen) Staff Recommends Approval Planning Commission voted 11 to 0 to recommend Approval June 25, 2024 , / CITY MANA GER'S BRIEFINGS PENDING PLANNING ITEMS 107 for a Conditional Use Permit for Home Occupation—Commercial Kitchen IMSTOPHER in to produce baby food • Operating within a 170 square foot room within single-family dwelling • No customers anticipated on property; products sold off site • No signage proposed • 5 letters of support from adjacent property owners • No known opposition CHARLOTTE NECIUK�29 �Y Item 11 — LAF Cato] R PROPERTIES, LLC City Council:District 3(Berlucchi) June 25, Location:4405.Lynnhaven Road FJ , CONDITIONAL USE PERMIT(Truck&Trailer Rentals) Staff Recommends Approval Planning Commission voted 11 to 0 to recommend A royal 3o VB 2024 .. •-� Request for a Conditional Use +�;:' �-��� Permit for Truck&Trailer Rentals '��':-� S Fuel station and automobile repair +. '"= on site since 1960s _, r_ `-� �� Proposes only 3 trucks or trailers for - rent on property at any one time - - Proposed Hours of Operation:8:30 `-,�- _ a.m.to 5:30 p.m.,Monday through Friday only �"�f_ "��E " Hours of operation for existing Automobile Repair Garage:8:00 } a.m.to 6:00 p.m.,Monday through Friday LAfIEUR PROPERTIES,LLC�31 V[i • No proposed alterations to site or building • 3 parking spaces identified for display area -- '"�� Requesting deviation from display area landscaping requirement • 14 parking spaces still available after dedication of 3 spaces for rental vehicles;4 spaces required • No known opposition LAFLLUR PROPERTIES,LLC�32 VB Item 12 — VB COMMERCIAL CENTER, LLC City Council:District 4(Ross-Hammond) Location:4944 Euclid Road I CONDITIONAL USE PERMIT(Bulk Storage Yard) Staff Recommends Approval Planning Commission voted 11 to 0 to recommend Approval 33 � • Site used as a commercial parking { lot since 2016 42 CITY MANA GER'S BRIEFINGS PENDING PLANNING ITEMS '•j - �" Notice of Violation(NOV)issued in ON Aw 2022 for operation of a bulk storage ' ;t ;, �� yard without a CUP �. � �' All salvaged vehicles removed `-•�l '� � ���� ' Commercial parking lot resumed �. � �` 2"d NOV issued in June 2023 ' �" r �' CUP for Bulk Storage Yard filed VB COMMERCIAL CENTER,LLC 134 • Requested Deviations: • Reduced front yard setback;25 : ��`'""'" "1 feet instead of required 35 feet Fence height within front yard setback;5 feet instead of maximum height of 4 feet `' Fence for Bulk Storage Yard;5 -' feet along Euclid Road instead of minimum height of 6 feet � Fence for Bulk Storage Yard;use s,�'�?'�•l:;l�t• r��:"��s�-f• , of existing chain link fence with � slats along northwest property line instead of privacy fence VB COMMERCIAL CENTER,LLC�35 � Site lies within the Central Village `w°•` °°'^� ' �^7 District of the Pembroke SGA 1 Plan calls for people-centric versus auto-centric development i Appropriate as an interim use �;, Staff recommending condition that i the CUP would expire after 5 years � due to incompatibility with the recommendations inthe SGA Plan No known opposition VB COMMERCIAL CENTER,LLC�36 Item 13 — GREEN CLEAN HOLLAND LLC City Council:District 10(Rouse) Location:4245 Holland Road CONDITIONAL USE PERMIT(Car Wash Facility) Staff Recommends Denial Planning Commission voted 8 to 3 to recommend Denial 37 � • Request for a Conditional Use Permit for a Car Wash Facility • Proposes to adapt existing former Rite- Aid building for reuse as car wash • Will remove existing drive thru lane on north side of building • Proposes new pedestrian access from Holland Road to interior of Timberlake Shopping Center • Robust landscaping proposed,including shade trees for existing sidewalk from S.Plaza Trail • Intends to retain existing access points on Holland Road and S.Plaza Trail • 17 exterior vacuum stations proposed; 8 interior vacuum stations proposed GREEN CLEAN HOLIAND LLC 38 VB • Adding overhead garage doors on primary elevation and on southern ,,, elevation for ingress/egress Staff recommending denial: • Counter to recommendations in --- _ — Commercial Area Pattern Book for """ redevelopment of large shopping centers and in Comprehensive Plan • Would further entrench auto oriented uses on a prominent corner ..� in the Holland Road corridor • Immediately opposite apartments on S.Plaza Trail • No known opposition GREEN CLEAN HOLLAND LLC(39 {IB Item 14 — HUSSAIN SURANI City Council:District 10(Rouse) Location:2058 5.Independence Boulevard y i CONDITIONAL USE PERMIT(Indoor Recreation Facility) Staff Recommends A�groval Planning Commission voted 11 to 0 to recommend Approval 40 � * ' ' yt Applicant proposing to reuse the i��e�11�� former 60,000 sf Farm Fresh for an indoor recreation facility ��� � Go-karts,laser tag,ropes course, arcade,etc. k No exterior changes proposed except for signage • 733 spaces required for the shopping center;908 provided • Proposed Hours of Operation:8:00 a.m.—10:00 p.m.Sunday through Thursday;8:00 a.m.—midnight Friday &Saturday - 1 letter of opposition with concerns regarding security for adjacent 46 CITY MANA GER'S BRIEFINGS PENDING PLANNING ITEMS HUSSAIN SU RANI 41 V� Item 15 —JIM L l City Council:District 5(Wilson) June 25, Location:915 Pacific Avenue,Unit D CONDITIONAL USE PERMIT(Short Term Rental) Staff Recommends Approval Planning Commission voted 11 to 0 to recommend Approval 42 yB 2024 47 CITY AMNA GER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#758 75 (Continued) ���. _►_ Varking Space m l TR pDl 15�H St. TgTHST t9TH ST. m. o O KE y Z ALLEY C fi • previous STR CUPs approved • Pacific Place S m Y NORFOLK AVE 9TH ST No known opposition F ALLEY CDEiAW AHE AVE ;TH ST 9TH SS V\R�'CARO`Hp pV F. F ALLEY M1GH POINT AVE _ cTH St TEFRAOE AVE m 4TH ST �1, •Mrt him Prn�ai ll11 f June 25, 2024 Item 16 — JEFF JAGLOWICZ City Council:District 6(Remick) Location:304 28th Street,Unit 103 , J CONDITIONAL USE PERMIT(Short Term Rental) Staff Recommends A�p_r_oval Planning Commission voted 11 to 0 to recommend Approval 45 �/g g, Proposed 2-bedroom STR ,;,. within the Playa Rana _ Condominiums - Past zoning violation for $ operation of an STR without a CUP • Last known rental September • 1 parking space required and ,��, ( "' provided on site(historical '. � exemption for parking) i IEFF IAGLDWICZ�46 VI3 49 CITY MANA GER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#75875 (Continued) Playa Rana �pRp ]zx05t... 1ASKIN NN }OtH NPFF ST �. ]07N 5 zr h1� y 2BT.N 9t 1 fi p0 2tt NST m._. 25Txst No knownopposition . SO 2FTHS�tN NPI.F:ST--:� � r t� m Y s Vice Mayor Wilson expressed her appreciation to Ms.Alcock for the presentation. June 25, 2024 50 CITY COUNCIL DISCUSSIONIINITLITIVES/COMMENTS ITEM#758 76 5:24 P.M. Council Member Ross-Hammond provided the following comments: - The bids have closed and someone has been selected to begin work on the first five (5) placemaking signs recognizing the City's historical African American neighborhoods - Attended the Pride Month celebration on June 23'd and had a wonderful time. Council Member Ross-Hammond advised she was unable to attend the BEACH Governing Board meeting today and asked Council Member Hutcheson to provide comments. Council Member Hutcheson advised there was a discussion concerning the need for programs and assistance for older adults who are suffering with HIV and possible avenues for the LGBTQ Life Center to assist. June 25, 2024 51 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#75877 (Continued) Council Member Henley expressed her concern that the 90-Day Festival Task Force provided a report with recommendations, but the Body has not taken any action on adopting or changing them and has not established the group that will review special events. The report recommends funding for tourist events should come from the Tourism Investment Program(TIP)Fund, but it is unclear what fund will be used for community events. Council Member Henley asked if community events would be considered cultural events and paid for through the Arts and Culture dedicated fund? Council Member Henley expressed her appreciation for the compilation of the FY 2023-24 Regional Grant Reports recently provided to the Body and asked that staff go through the listing and provide the amount of money each applicant was awarded through the Community Organization Grant Review and Allocation Committee (COG). Council Member Henley advised the Body approved funding for COG in the current budget and would like to know if grants will continue to be processed through COG or through a new process. Council Member Henley believes there is spillover between the different funding sources and processes and is critical for the Body to address this as soon as possible to avoid conflicts. City Manager Duhaney advised the Body will receive a presentation on July Yh. June 25, 2024 52 CITY COUNCIL DISCUSSIONIINITIATIVES/COMMENTS ITEM#758 78 (Continued) Council Member Henley advised the Virginia Security Corridor is comprised of the Potomac and Tidewater landscapes encompassing over 2.9 million acres of land and water. Council Member Henley advised the program supports military installations and has an interesting concept with goals that coincide with the goals for the Interfacility Transition Area(ITA)and nearby military installations. Council Member Henley asked City Manager Duhaney to review the program for opportunities how the City can participate and what funding may be available. June 25, 2024 53 CITY COUNCIL DISCUSSIONANITLITIVES/COMMENTS ITEM#75879 (Continued) Council Member Wooten advised she will host a Town Hall Meeting tomorrow,June 26`"from 6:30—8:00 P.M. at Brandon Middle School. June 25, 2024 54 CITY COUNCIL DISCUSSIONIINITL4TIVES/COMMENTS ITEM#75880 (Continued) Council Member Remick advised he attended the first Eastern Virginia Regional Industrial Facility Authority meeting in Newport News on June 20`h and voted for a regional initiative to help localities assemble and market land for industrial users. Council Member Remick advised he is looking forward to seeing how this will help James City County open a park. June 25, 2024 55 CITY COUNCIL DISCUSSIONANITIATIVES/COMMENTS ITEM#75881 (Continued) Council Member Berlucchi expressed his appreciation to all of those who came out to celebrate Pride Month, including several Council Members, and believes the City has come a long way in creating a community where everyone receives the respect they deserve as human beings. June 25, 2024 56 CITY COUNCIL DISCUSSIONIINITLITIVES/COMMENTS ITEM#75882 (Continued) Council Member Berlucchi advised he and Council Member Ross-Hammond attended the opening for Poetry Jackson's exhibition at the Sandler Center. Council Member Berlucchi advised the exhibition is sponsored in partnership with the Cultural Affairs Department and the Virginia African American Cultural Center(VAACC)and will be on display until September. Council Member Berlucchi advised Ms.Jackson is an emerging international artist and is from the City. June 25, 2024 57 CITY COUNCIL DISCUSSION/INITL4TIVES/COMMENTS ITEM#75883 (Continued) Council Member Schulman advised he attended the 760 Police Academy graduation last week at Virginia Wesleyan University and how incredible it was to see two of the graduating Police Officers who previously graduated from Harvard and the other from Julliard. Council Member Schulman advised it was also great to see the spirit of collaboration between the Police and Sheriff Departments with the first two Sheriff Deputies also graduating from the academy. June 25, 2024 58 CITY COUNCIL DISCUSSIONIINITMTIVES/COMMENTS ITEM#75884 (Continued) Council Member Schulman advised last weekend he and Mayor Dyer attended the unveiling of a historical highway marker designation on Shore Drive in front of Baylake United Methodist Church. The highway marker commemorates the expedition from that site to the Albemarle region, which later became North Carolina, and spearheaded the colonization of the first English settlement. Council Member Schulman congratulated Mark Reed,Historic Preservation Planner and the Historic Preservation Commission(HPC) on their work as well as recently having Chic's Beach added to the Virginia Landmarks registry and can now be considered for inclusion on the National registry of historical places. Vice Mayor Wilson advised the HPC has a small amount of funding they can use to provide grants for research and has led to wonderful work like these special historical markers. June 25, 2024 59 ITEM#75885 Vice Mayor Rosemary Wilson entertained a motion to permit City Council to conduct its CLOSED SESSION,pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purpose: PERSONNEL MATTERS: Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body pursuant to Section 2.2-3711(A)(1) • Council Appointments: Council, Boards, Commissions, Committees,Authorities,Agencies and Appointees June 25, 2024 60 ITEM#75885 (Continued) Upon motion by Council Member Berlucchi, seconded by Council Member Ross-Hammond, City Council voted to proceed into CLOSED SESSION at 5:41 P.M. Voting: 9- 0 Council Members Voting Aye: Michael F. Berlucchi, Barbara M. Henley, David Hutcheson, Robert W. "Worth"Remick,Dr.Amelia N.Ross-Hammond,Jennifer Rouse,Joashua F. "Joash" Schulman, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: Mayor Robert M. Dyer Chris Taylor Closed Session 5:41 P.M. —5.59 P.M. *Council Member Henley left the meeting and did not participate in the Closed Session. June 25, 2024 61 CERTIFICATION ITEM#75886 Vice Mayor Wilson RECONVENED the Formal Session in the City Council Conference Room at 5:59 P.M. Upon motion by Council Member Berlucchi, seconded by Council Member Remick, City Council CERTIFIED THE CLOSED SESSION TO BE INACCORDANCE WITH THE MOTION TO RECESS Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: 8- 0 Council Members Voting Aye: Michael F. Berlucchi,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse, Joashua F. "Joash" Schulman, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: Mayor Robert M. Dyer, Barbara M. Henley and Chris Taylor June 25, 2024 BEAC Ok o J OF OYR Nit\OVA RESOL UTION CERTIFICATION OF CLOSED SESSION VIRGINM BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION,pursuant to the affirmative vote recorded in ITEM#75885 on Page 60 and in accordance with the provisions of The Virginia Freedom of Information Act;and, WHEREAS:Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOW, THEREFORE,BE IT RESOLVED: That the Virginia Beach City Council hereby certifies that, to the best of each member's knowledge, (a)only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. N m�v Ama ar es, MAkj City erk June 25, 2024 62 ADJOURNMENT ITEM#7588 7 Vice Mayor Rosemary Wilson DECLARED the City Council FORMAL SESSIONADJOURNED at 6:00 P.M. Terr ' s Chief Deputy City Clerk w - Am n r es Rosemary Wilson City Clerk, MMC Vice Mayor City of Virginia Beach Virginia June 25, 2024