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Home My WebLink AboutJULY 9, 2024 FORMAL SESSION MINUTES � Nu+�BE,q y . Q Qb � t S of OUR U4% VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia JUL Y 9, 2024 Mayor Robert M. Dyer called to order the CITY COUNCIL MEETING in the City Council Conference Room, Tuesday, July 9, 2024, at 2:30 P.M. Council Members Present: Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None 2 CITY COUNCILS BRIEFINGS MICRO-TRANSIT PILOT PROGRAM UPDATE ITEM#75931 2:31 P.M. Mayor Dyer welcomed Ray Amoruso, Chief Planning & Development Officer, Hampton Roads Transit. Mr. Amoruso expressed his appreciation to City Council for their continued support: HAMPTON ROADS TRANSIT HamptonRoads ProgramMicrotransit Virginia Beach City Council Briefing Pay Arnoftw,Chief Planning: Development Officer July 9,2024 gohrt.com The next few slides provide an overview of the Original Microtransit Pilot Program: Original Microtransit • Project • HRT was awarded a 6-month State Demonstration Grant for$1,597,000 • There were two zones for the pilot project: o Virginia Beach o Newport News • Pilot Project goals o Does Microtransit improve mobility options for communities in a cost-effective manner? • Pilot Project ended in February 2023 2 July 9, 2024 3 CITY COUNCILS BRIEFINGS MICRO-TRANSIT PILOT PROGRAM UPDATE ITEM#75931 (Continued) Microtransit-How does it work? Wr tr Pairs riders Matches riders with Directs riders and traveling along the the best vehicle for drivers dynamically to same path that shared journey the best virtual stop Microtransit Vehicles A �t July 9, 2024 4 CITY COUNCILS BRIEFINGS MICRO-TRANSIT PILOT PROGRAM UPDATE ITEM#75931 (Continued) Nawlob HAMPTON ROADS TRANSIT New State TRIP Grant • Microtransit gohrt.com The Microtransit Service and State TRIP Grant provides service in three (3) zones for a total of eighteen (18) months: Microtransit Service and State TRIP Grant The new TRIP grant has enough resources to run service in the two onginal pilot zones plus one additional . zone at the Oceanfront of VB. J( The grant award was for a total of 18 / `��_� months. 3 months launch efforts •-12 months of service 3 months of evaluation and final report. 8 July 9, 2024 5 CITY COUNCILS BRIEFINGS MICRO-TRANSIT PILOT PROGRAM UPDATE ITEM#75931 (Continued) This slide provides the cost options for the City to continue with the two (2) original zones or add the third zone: Microtransit • The HRT Board approved a new contract for a"turnkey'vendor on June 27, 2024. • TRIP Grant Funding-80%State requiring a 20%Local match. o If we stay with only the two original zones each city would provide$350,000 in local matching dollars. o If the City Council of Virginia Beach desires to add the second zone in Virginia Beach at the Oceanfront,then the matching requirements change to$233,000 from Newport News and$466,000 from Virginia Beach.(1/3 from Newport News and 2/3 from Virginia Beach.) • The grant is for one year of operation.HRT will work with the State to apply under the TRIP program for additional funding for future years. The next three (3)slides provide mapping images of the three (3)zones: Microtransit Pilot Project Zone A - Virginia Beach • 15 square miles • Connections to seven fixed routes and Norfolk light rail O� e July 9, 2024 6 CITY COUNCILS BRIEFINGS MICRO-TRANSIT PILOT PROGRAM UPDATE ITEM#7593I (Continued) Microtransit Pilot Project Zone B - Newport News 0 • 20 square miles • Connections to five fixed routes Microtransit Pilot Project POTENTIAL Zone C - Virginia Beach • 7 square miles ` • Connections to five fixed routes (3 II seasonal and 2 year- round) • Some flexibility in _.. zone boundaries ;. July 9, 2024 7 CITY COUNCILS BRIEFINGS MICRO-TRANSIT PILOT PROGRAM UPDATE ITEM#75931 (Continued) Anticipated Start of revenue ser • Implementation of service in _ Newport News will start at the end of August. • The city of Virginia Beach has not V, yet committed the"local match" funds for either zone in Virginia Beach. • City Manager will need to obtain funding approval for the original microtransit zone in the Bayside community,and a decision from City Council regarding the second microtransit zone at the Oceanfront. Here are the Previous Six(6)Month Pilot Statistics: Previous • Pilot R30,352 1,223 5.4 RWes completed Unique riders served Average weekly trips per rider 3/w DriD—d prpyram Qev,over Tne urrKe conuni,es to 9wnn Ricers rNyontM wvka'nr trios u,aeeuxofindplat,eo"ipie q e33 rewrbe.accounts crsled in arountl tM con-:_n:�Tne axrage 4M{trl9aln J.rury39Ra -,2023 rider uses if.stYlipte tine..week. : 11 3 min 4.8/5 78 Average wait time Average Ride Rating Completion Rate j ORDpnand offered a dakY and D.M W 93,or rid..roceive 5 n%of aN rider roeuelte ESull m a re.aOw I.......ridn alMrnative per r.tkgs c owted trip I 1: July 9, 2024 8 CITY COUNCIL'S BRIEFINGS MICRO-TRANSIT PILOT PROGRAM UPDATE ITEM#75931 (Continued) HAMPTON ROADS T R A N S I T gohrt.com 'NWN4 HAMPTONROADS TRANSIT Virginia ' Trolley UpdateVehicles gohrt.eom July 9, 2024 9 CITY COUNCIL'S BRIEFINGS MICRO-TRANSIT PILOT PROGRAM UPDATE ITEM#75931 (Continued) The remaining slides providing an overview of WAVE Trolleys: Overview • HRT runs open-air trolley buses along the Virginia Beach Oceanfront for the city of Virginia Beach. • HRT procured 14 rubber-tired"replica"trolley vehicles from Hometown Trolley,the exclusive producer of heavy-duty open-air trolleys in 2015. • A fleet of 14 trolleys went into revenue service in 2016.These trolleys have a service life of up to ten years. • Vehicles were procured with a split of funding between the State and the Virginia Beach TIP funds(55%l45%). 15 Trolley Information Current State of HRT's Trolley Vehicles r • Average Age of trolleys:8 1%years • 2 new trolleys are currently being built and are due to arrive early fall,2024. • HRT"standard buses"are being used to supplement the WAVE service. Challenges • Trolley buses are very near their useful life. • Trolleys operate daily in high-temperature environments with constant stop-and-go traffic,compounded by exposure to corrosive salt air,imposing considerable strain on the vehicles. 1e July 9, 2024 10 CITY COUNCILS BRIEFINGS MICRO-TRANSIT PILOT PROGRAM UPDATE ITEM#75931 (Continued) Trolley Fleet t . • Current State of HRT's Trolley Vehicles The"Pandemic Effect" • Maintaining the trolleys has become increasingly difficult. o Various critical parts are currently scarce. o Many parts suppliers no longer manufacture the requisite components,complicating the ` maintenance process. n Trolley • Moving Forward/Replacing the Fleet • Discussions have begun with HRT and VB Staff. • If an order was placed for new Trolleys"today",it would be two seasons before the vehicles would arrive. • HRT and VB will need to agree upon the funding model for procuring the replacement vehicles. • HRT CIP is currently in � jl ✓ development and decision of funding arrangement needs to be made by mid-August. 18 July 9, 2024 11 CITY COUNCILS BRIEFINGS MICRO-TRANSIT PILOT PROGRAM UPDATE ITEM#75931 (Continued) N41LW HAMPTON ROADS TRANSIT gohrt.com Mayor Dyer expressed his appreciation to Mr.Amoruso for the presentation. July 9, 2024 12 CITY COUNCIL'S BRIEFINGS PROCESS IMPROVEMENT STEERING COMMITTEE(PISC) -PROMPT PA Y PROJECT ITEM#75932 3:08 P.M. Mayor Dyer welcomed Tuck Bowie, Vice Chair—PISC and Tam Nguyen,Director—Office of Performance and Accountability. Mr. Bowie expressed his appreciation to City Council for their continued support and turned the presentation over to Mr. Nguyen: Prompt Pay Project Council Briefing Process Improvement Steering Committee Tuck Bowie,Vice Chair Tam Nguyen,Office of Performance and Accountability Director July 9,2024 Agenda • Purpose & Background • Methodology • Key Findings • Recommendations July 9, 2024 13 CITY COUNCIL'S BRIEFINGS PROCESS IMPROVEMENT STEERING COMMITTEE(PISC) -PROMPT PAYPROJECT ITEM#75932 (Continued) The next couple of slides provide an overview of the Prompt Pay Project: Overview • Purpose: Explore opportunities to pay vendors more promptly • Why it Matters: Maintain positive relationships to ensure continuity of business with the City • Background: • Finance Department's Accounts Payable(AP)Team has central oversight& responsibility processing invoices • City Departments have staff designated to support process • Typical Process Flow: Create Requisition->Create Purchase Order->Receive Goods/Services->Provide Invoice->Pay Vendor Overview • Background(continued): • Financial System • Oracle Financial Cloud(OFC)System—City staff view • Oracle iSupplier Portal—Vendor/Supplier view • Implemented in July 2020 amid COVID-19 pandemic • Invoicing:(1)Portal;(2)Email;or(3)Mail • Payment:(1)Automated Clearing House(ACH);(2)Wire transfer;or(3)Mail July 9, 2024 14 CITY COUNCILS BRIEFINGS PROCESS IMPROVEMENT STEERING COMMITTEE(PISC) -PROMPT PAYPROJECT ITEM#75932 (Continued) Methodology for Data Collection • Conducted Interviews • 9 vendors(5 using Portal) • 6 groups of City staff across departments • 2 sessions with key Finance Dept.staff • 2 PISC members(minimum)&City Staff Liaison at each interview • Administered Survey • 4 topics for participants to rate(4-point scale)&open-ended questions • Vendors(6 respondents) • City Staff(60 respondents) • Various roles and years of service represented • Data limitations The next few slides provide the Key Findings from interviews and surveys collected: Key Findings • Quantitative Feedback Table l:CiryStaffRaling., Topic Favorable I Unfavorable I Not ADDlicable Training to use the OFC 45.2% 48.4% 6.5% Ease of Use in OFC 60.0% 38.5% 1.5% Process to pay invoices 50.0% 40.60/ 1 9.4% Process to resolve invoice ing issues 1 25.8% L 60,6% 13.6% Table 2:Vendor Ratings Topic I Favemble I Unf ivorable I Not Awficable Training to use the Portal 16.7% 05% 1 83.36A Ease of Use in Portal 66.70/. 0•% 33.3% Process to pay invoices 83.3% 16.7% Process to resolve invoice rocessing issues 1 66.70/. 11 33.3% 0°/a r July 9, 2024 15 CITY COUNCILS BRIEFINGS PROCESS IMPROVEMENT STEERING COMMITTEE(PISC) -PROMPT PAYPROJECT ITEM#75932 (Continued) Key Findings • Qualitative Feedback • Grouped consistent themes into 3 categories: • Product—OFC/Portal&payment methods • People—Staff,training,&resources • Process—Any part of the process to pay invoices • Vendor Feedback • Product—Unaware of resource;intuitive Portal;all use ACH • People—Eager to learn • Process—Mixed feedback on support Key Findings • Staff Feedback • Product • Mixed feedback on system features • Artificial intelligence(Al)issues • People • Desire for improved initial&refresher trainings • Enhanced training materials(e.g.,user guides) • Process • Mixed encouragement for Portal use • Strengthen internal customer service July 9, 2024 16 CITY COUNCILS BRIEFINGS PROCESS IMPROVEMENT STEERING COMMITTEE(PISC) -PROMPT PAYPROJECT ITEM#75932 (Continued) Here are the Recommendations: Recommendations • Finance Dept. has addressed some opportunities(or may be in flight) • Updated Al • Encouraging new vendors to use Portal • Promoting ACH payment • Monitoring unpaid invoices • Improving customer service Recommendations Shen-Term jL4 tnoalhal AUd-Term 69 months Lon Term moetb Prods" •Develop and maintain a list of current vendors wN,provide City servi—'gtwds" •Require payments to be via ACH •Requirc vendors to use the Portal Pmtrpit •Encourage stall to prornotc Portal use to •Offer a"refresh"or"relaunch"of •Provide ongoing refresher trainings with vendors OECrportal to market,educau..train,and user Emites(opportunity to train.review •Establish a point of contact in each department coorra beats to vendors and City stafr system changes or new features,etc.) to support vendors so then arc better lines of •Provide training on and dementritation of •Create a document that captures system comrmmication when problems arise Portal to City staff to understand vendor changes and new features(update on an •Establish a secondary person in each pempeclive" ongoing basis):comtmunicate clfectively to department to receive notifioliom of uut.ding •Ucvdop departmental"Super U>ers'or syall, imvoiccs(and approvals,if possible) "Champion'k support depantttent users with questions,concern',etc. Proems$ •Document in all contracts,solicitations,etc. •Develop a strategy to establish and •EWWe a phased approach to vet,-,tivcly related to te h Pnxurentent Process that the Portal nperation'I'. ,A hour."'so that nqun ngaransitirnding existing vend—who is the C'ity's required method" stakeholders can contact the AP Team fur do not use the Ponaf to register •Update language in correspondemes to require support vendors to we Portal:conununwatc same messaging to City staff •Incorporate auto-gencrated mecwges upon receipt of invoices.+emails submitted to in,ai—(.ba—con'" July 9, 2024 17 CITY COUNCILS BRIEFINGS PROCESS IMPROVEMENT STEERING COMMITTEE(PISC) -PROMPT PAYPROJECT ITEM#75932 (Continued) Next Steps • Working with Administration on next steps and operationalizing recommendations • Accountability Infrastructure • Departmental Performance Plans • Scorecard Tracker • Stat Questions? Mayor Dyer expressed his appreciation to Mr. Bowie and Mr. Nguyen for the presentation. July 9, 2024 18 CITY MANA GER'S BRIEFINGS PRINCESS ANNE VILLAGE Mayor Dyer welcomed Amanda Jarratt, Deputy City Manager and LJ Hansen,Director—Public Works. Ms. Jarratt expressed her appreciation to City Councilfor their continued support: Princess Anne Village Stormwater Amanda Jarratt,Deputy City Manager U Hansen,Public Works Director July 9,2024,City Council Briefing �BWt2GINlA BEAGH DISCLOSURES Applicant: Princess Anne Village,LLC—Richard Burroughs,Charles F.Burroughs,III Owner: Lewis Mikesell and Michelle T.Mikesell Legal: RJ Nutter,Troutman Pepper,LLP Architect: Frye Properties—Michael Watkins Financing: GMAC Mortgage,LLC(owner existing financing) Engineer:Kimley Horn—Laurence Benson;Kellam Gerwitz Engineering—Bob Kellam I CITY MANA GER'S BRIEFINGS PRINCESS ANNE VILLAGE Here is an overview ofPrincess Anne Village: Princess Anne Village Here is a summary of the Requestfor Participation: July • Initial rezoning granted by City Council on January 18, 2022 • Subdivision includes 77 lots,93 units (16 garage apartments) • Property is located below the Green Line @ 2.5 units/acre • AICUZ Sub Area 2 • Estimated net tax revenue gain to the General Fund is$263,000 annually Request for Participation • Discussions regarding this cost participation date back to 2021. • Existing public drainage system undersized and failing in multiple locations. • The proposed system as designed contains public stormwater with a separate system to accommodate the private drainage. • Design paid for by developer totals$65,000. • Private stormwater system estimated at$4M. °u I 2024 20 CITY MANAGER'S BRIEFINGS PRINCESS ANNE VILLAGE ITEM#75933 (Continued) Ms. Jarratt turned the presentation over to Mr. Hansen to explain the status of the current stormwater drainage system(thick blue line)going through the development area(shown in red): us N. L The next few slides provide images of the drainage pipe and existing conditions: i� J' - SWMF .: ,. .. July 9, 2024 21 CITY MANA GER'S BRIEFINGS PRINCESS ANNE VILLAGE ITEM#75933 (Continued) QD o • Conditions July 9, 2024 22 CITY MANAGER'S BRIEFINGS PRINCESS ANNE VILLAGE ITEM#75933 (Continued) F� 7 1 �.f �1 v� cf �---T�- .INSI'Ff N ' •••— ., July 9, 2024 23 CITY MANAGER'S BRIEFINGS PRINCESS ANNE VILLAGE ITEM#75933 (Continued) This graphic provides a comparison of the existing condition and proposed project condition: EXISTNIO CONDITION 100. NO SLR PROPOSED PROJECT CONDITION 100. NO SLR ��/MY llwrw M AM�M�Yw11 PRINCESS ANNE L•y'me •imsu.•u man.+• `� ROAD AT NORTH �o•o.m• Q+-+.•• WJ Kimler Horn LANDING ROAD Foo+p Mo.]S-o.6• +.•-z• , r moo.•-o.n•M.:• Request • • • * Improve public stormwater system from Princess Anne Village up to Princess Anne '•.• 1 111 1', contingency : $157,000 Total • 111 July 9, 2024 PRINCESS24 CITY AIANA GER'S BRIEFINGS Steps:Here are the Next Next Steps • City Council may consider cost participating in the proposed Princess Anne Village stormwater project by paying a not to exceed among of$1,727,000. • If City Council is amendable an ordinance could be added to an Mayor August City Council agenda for consideration. Questions & Discussion Dyer expressed his appreciation to Ms. Jarratt and Mr. Hansen for 25 CITY MANAGER'S BRIEFINGS 90-DAY FESTIVAL TASKFORCE ITEM#75934 3:49 P.M. Mayor Dyer welcomed Nancy Helman, Director—Convention& Visitors Bureau. Ms. Helman expressed her appreciation to City Council for their continued support: Operationalized 1 Task-Force • • . • ntation s - rector July • 2024 Convention Visitors Here is the background and purpose for the presentation: How We Got Here Today . . . • Council Appointed the 90-Day Festival Task Force in January 2024. • The 16-member committee met 6 times over the 90 Day time-period, volunteering approximately 512 hours to the City of Virginia Beach. • 90-Day Task Force Chair presented the final report to City Council on May 28, 2024. • Recommendations on Guiding Principles for the Oceanfront Parks Policy and Funding criteria were presented. • Staff is looking for guidance on next steps. July 9, 2024 26 CITY MANAGER'S BRIEFINGS 90-DAY FESTIVAL TASKFORCE ITEM#75934 (Continued) The following slides provide a brief description of seven (7) Guiding Principles recommended by the 90- Day Festival Task Force: The 90-Day Festival Task Force created seven guiding principles used to update the Oceanfront Parks Policy. These principles are reflected in the event permit process requirements and department operations.They will be inserted into the revised "Oceanfront Events Policy" and Special Event Permit Guidebook. Guiding Principle #1 Our Oceanfront is the premier location,so festivals at the Oceanfront will be primarily produced by the City and professional producers in order to protect the Oceanfront and Virginia Beach communities. • Updating and changing the name of the"Oceanfront Parks Policy"to the "Oceanfront Events Policy." • Detailing the priority for booking. • Consider creating standards for food& beverage capacities 1:500 attendees. • Analyze competitive market's permit fees and rates. • Parks and Recreation currently is charging a higher rate than Oceanfront. • Recommendations for a fee structure could be in the FY 26 budget. July 9, 2024 27 CITY MANAGER'S BRIEFINGS 90-DAY FESTIVAL TASKFORCE ITEM#75934 (Continued) Guiding Principle #2 Virginia Beach strives to provide inclusive festivals and events appealing to diverse audiences.Diverse festivals and events provide benefits to the community beyond tourism dollars and thus are welcomed and encouraged. • Insert language of Guiding Principle#2, recommended by the 90-Day Festival Task Force, into the Oceanfront Events Policy and Special Event Permit Guidebook. • Staff will continue to encourage the City Entertainment Contractor to create and offer inclusive events appealing to diverse audiences. Guiding Principle #3 Festivals and events that received in-kind or financial City support need to produce a return on investment(ROI)to Virginia Beach residents. • To ensure transparency and accountability,all events are to complete an After-Action Report(AAR)and/or Return on Investment(R01) report,showing budget and receipts on how grant/sponsorship funding was spent. • Events receiving a certain level of support will be required to participate in an economic impact study to determine the fiscal return on investment. • Return on Investment Studies will be commissioned as needed. July 9, 2024 28 CITY MANAGER'S BRIEFINGS 90-DAY FESTIVAL TASKFORCE ITEM#75934 (Continued) Guiding Principle #4 The process for approving festivals and events needs to be standardized, consistent,and clear to applicants and Virginia Beach staff. • CVB Resort Management Office will manage the process of booking, approving,and issuing events permits and will use standardized criteria. • Ensure consistency by employing a standardized online tool that delivers an equitable process. • Educate and build awareness for process. Guiding Principle #5 Financial or in-kind support from the City must go through an independent process. • Currently there are several opportunities for financial support(e.g.COG,Arts and Humanities). • There is a missing link as it relates to funding"Community Events." • The 90-Day Festival Task Force recommended creating a new committee- "Community Events Committee." • The committee would be responsible for the review and award recommendation of funding for community events. • This committee would receive staff support by CVB. • Staff support would be needed as it does not currently exist,nor funding established. • Establish a funding criteria for community events. • An After-Action Report will be required showing receipts and accounting of how funds were used. July 9, 2024 29 CITY MA NA GER'S BRIEFINGS 90-DAY FESTIVAL TASKFORCE ITEM#75934 (Continued) Guiding Principle #6 Producers must be held accountable for their events, and the City must enforce rules. • Permit violations—(exceeding time limit without approval from the City, pouring oil down storm drains etc.). • Non-compliance may negatively impact future permits. (e.g. Financial implications such as liquidated damages). Guiding Principle #7 Politics shall not be a part of the legitimate event approval process. • Refer back to Guiding Principle#5. (Financial or in-kind support from the City must go through an independent process.) • Consider creating an approved criteria and process for vetting Community Events and Tourism Events. • Currently CVB initiated events are reviewed using criteria such as, marketing plan, estimated attendance and room nights,time of year, budget, event history, ability to meet insurance and safety standards. July 9, 2024 30 CITY MANAGER'S BRIEFINGS 90-DAY FESTIVAL TASKFORCE ITEM#75934 (Continued) Here are the Next Steps.- Next Steps •Seeking Direction on the following: • Does Council want us to update the Oceanfront Operating Policy using the themes from the 90-Day Festival Task Force? • Does Council want us to move forward with modernizing a fee structure that would be addressed in the FY 26 budget? • Is there direction to move forward with establishing criteria for differentiating between Tourism Events and Community Events? • Should a new Community Event Committee be established including necessary budget and staffing resources. Mayor Dyer expressed his appreciation to Ms. Helman for the presentation. July 9, 2024 31 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#75935 4:43 P.M. Mayor Dyer advised he and Council Member Henley had a meeting with representatives from Dominion Energy and asked Council Member Henley to provide more details. Council Member Henley advised she and Mayor Dyer had separate meetings with Dominion Energy yesterday and then last night Dominion Energy also held a meeting with the Sandbridge Civic League to discuss their agreement to purchase the Kitty Hawk North Wind offshore wind lease and associated developments, which will be known as CVOW-South, from Avangrid, Inc. Council Member Henley expressed her appreciation for Dominion Energy holding all of the meetings yesterday so everyone has received the same information in the same fashion. Council Member Henley advised her understanding is Dominion Energy has no plans to move forward with development until 2030 and are leaving their options open. Vice Mayor Wilson advised she also met with Dominion Energy representatives and was also informed there are no definitive plans at this point. Vice Mayor Wilson advised that Sandbridge is a fragile area with environmental concerns,full time residents and the sixth largest vacation rental home destination in the country. Additionally, that is where the subsea fiber optic cables will come in from Europe and South America, all of these things need to be considered and protected. Council Member Henley advised she will have Dominion Energy representatives presenting information on their current project and possibly this one during her monthly Town Hall Meeting on July 25`h at 5:15 P.M. in Building 19. Council Member Taylor advised he received a call from Dominion Energy but did not meet with them and instead attended the meeting held with the Sandbridge Civic League and believes there is contrasting information between what was said at the meeting and what is being said today. Council Member Taylor advised citizens asked questions if there was a timeline, a definitive project plan with location. Council Member Taylor advised Ed Bain - CEO, stated there was no timeline, they have a draft plan which is the same plan from Avangrid with the location in Sandbridge. Council Member Taylor advised today we are hearing 2030 but that was not mentioned in the meeting with the Civic League and wanted to provide clarity. Mayor Dyer advised he spoke with Max Bartholomew—Regional Manager earlier today and understands there are some points of confusion and relayed to Mr. Bartholomew that his objections to any Avangrid plans remain intact. Mayor Dyer advised any project that goes forward will be a lengthy process that will involve public hearings and believes it is good the information is getting out now. July 9, 2024 32 CITY COUNCIL DISCUSSIONIINITL4TIVES/COMMENTS ITEM#75936 (Continued) Council Member Taylor advised he has received a citizen request to have written information provided to residents on what is and is not allowed in the City's recycling containers and asked City Manager Duhaney to provide information. City Manager Duhaney advised there is general information written on the container but will send out a public service announcement. Mayor Dyer advised he recently received a briefing that food waste has been found in some recycling containers and impacts the cost. Mayor Dyer suggested including a written notice with the monthly bill. July 9, 2024 33 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#75937 (Continued) Council Member Berlucchi advised he toured the emerging Bow Creek Stormwater Park yesterday with other residents and is impressed with the level of expertise and progress. Council Member Berlucchi expressed his appreciation to the staff and experts who were there to provide all of the information,adding, he is optimistic for the future and the positive impact the project will have on the neighborhood. Council Member Berlucchi advised he will share this information at his next District 3 Town Hall Meeting on July 18`h from 6:00—8:00 P.M. at Windsor Woods Elementary School. July 9, 2024 34 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#75938 (Continued) Council Member Remick advised the Seatack community has requested improvements to their Recreation Center and park for several years and after having several meetings with staff, there may be a path to allocate $3-Million to provide upgrades to the Seatack Park. Council Member Remick requested to have staffprovide a presentation to the Body so there is an understanding of the potential process goingforward. July 9, 2024 35 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#7593 9 (Continued) Council Member Ross-Hammond provided the following comments: - There will be a Ribbon Cutting Ceremony for the new IFly facility off of Aragona Boulevard in District 4, on July 11`h from 4:00—5:45 P.M. - The Virginia Municipal League (VML) will have a conference on July 17`h — 18`h in Richmond at the Hilton-Short Pump to provide information on public safety and cybersecurity issues affecting local government July 9, 2024 36 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#75940 (Continued) Council Member Schulman congratulated the Aragona Village on having their first 4'of July parade and expressed his appreciation to staff from the Convention and Visitor's Bureau, Sheriff and Police Departments who supported the event. Council Member Schulman advised it turned out great and believes there will be many more to come. Council Member Ross-Hammond congratulated District 3 for the great fireworks display at Mount Trashmore and advised she and her granddaughter had a wonderful time. Mayor Dyer expressed his appreciation to City Manager Duhaney and his staff for supporting all of the 4`h of July events, advising he has received several compliments on how well events at the Oceanfront and Mount Trashmore were safe and orderly. July 9, 2024 37 AGENDA REVIEW SESSION ITEM#75941 5:02 P.M. BY CONSENSUS, the following shall compose the Legislative CONSENT AGENDA: L ORDINANCES/RESOLUTIONS 1. Ordinance to AUTHORIZE acquisition ofproperty in fee simple and easements either by agreement or condemnation, re the Marsh Restoration in Back Bay Project, CIP 100551 2. Resolution to PETITION the Commonwealth of Virginia re convey certain real property to the City 3. Resolution to SUPPORT the City's 2024 Round Six (6)Applications to the Virginia Department of Transportation (VDOT) re SMART SCALE Program 4. Resolution to AUTHORIZE and DIRECT the City Manager to Execute the Second Amendment to the Memorandum of Agreement (MOA) re continue the Hampton Roads Regional Water Quality Monitoring Program between the City and Hampton Roads Planning District Commission 5. Resolution to APPROVE the City's Participation re the proposed settlement of Opioids-Related Claims 6. Ordinance to AUTHORIZE temporary encroachments into two (2) City-Owned maintenance easements and variable width impoundment easement re construct,and maintain a rip rap revetment and a wood dock and maintain an existing plastic shed and an existing wood split rail fence at the rear of 1937 Haviland Drive DISTRICT 5 7. Ordinance to AUTHORIZE temporary encroachments into a portion of the City's right-of-way known as Atlantic Boulevard(formerly Ocean Avenue), commonly referred to as the City Greenbelt, adjacent to 901 Atlantic Avenue re construct,and maintain a stairway to patio area,paver walkway for ADA access,foot wash, landscaping, LED lighting, concrete retaining walls level with lower patio and glass panel fence, handrails,paver patio and entry area DISTRICT 5 8. Ordinance to ACCEPT and APPROPRIATE $820,798 from the Department of Criminal Justice Services (DCJS) to the FY2024-25 Office of Volunteer Resources Operating Budget re various initiatives related to training and resiliency 9. Ordinance to ACCEPT and APPROPRIATE $10,701 from the Commonwealth to the FY2024-25 Office of the Voter Registrar Operating Budget re provide salary adjustments approved by the General Assembly July 9, 2024 38 AGENDA REVIEW SESSION ITEM#75941 (Continued) BY CONSENSUS, the following shall compose the Planning CONSENT AGENDA: J. PLANNING 1. NMP—C4 FAIRFIELD SIC, LLCfor a Variance to Section 4.4 (b) of the Subdivision Regulations re subdivide the property to create a separate parcel for the existing McDonald's restaurant at 5242 Fairfield Shopping Center& 5236 Providence Road DISTRICT 3 2. CRAIG M. & KRIS C. KIRBY for a Street Closure re approximately 563 square feet of an unnamed, and unimproved alley,adjacent to the rear of 631 Vanderbilt Avenue DISTRICT 5 3. HOLLYROAD,LLCfor a Street Closure re portion of an unnamed, unimproved 15'Lane and an unimproved portion of Holly Road adjacent to 300 Bay Colony Drive DISTRICT 6 4. AUTOBELL CAR WASH,LLC IMALBON BROTHERS PETROLEUM,LLCfor a Modification of Proffers to a Conditional Change of Zoning and Modification Conditions to a Conditional Use Permit re redevelop an existing manual car wash facility with a new 3,350-square foot automated car wash facility at 1896 General Booth Boulevard DISTRICT 5 5. ADEKOJE PJ 22001, LLC for a Conditional Change of Zonin from AG-1 Agricultural to Conditional R-10 Residential re develop a ten (10) lot single-family subdivision West of Bluegrass Lane&East of 2044 Aloma Drive DISTRICT 2 6. EARTHSCAPES ENTERPRISES, LLCfor a Conditional Change of Zoning from B2 Community Business & I-1 Light Industrial to Conditional I-1Light Industrial re construct a 3-story, climate- controlled self-storage facility, totaling 106,800 square feet between 619 & 623 London Bridge Road DISTRICT 3 7. CHARLOTTE NECIUKIMICHAEL& CHARLOTTE NECIUKfor a Conditional Use Permit re home occupation-commercial kitchen at 2733 Pleasant Acres Drive DISTRICT 2 8. LAFLEUR PROPERTIES, LLCfor a Conditional Use Permit re truck & trailer rentals of 440 South Lynnhaven Road DISTRICT 3 9. VB COMMERCIAL CENTER, LLCfor a Conditional Use Permit re bulk storage yard at 4944 Euclid Road DISTRICT 4 10. JIMLUTZILULU1,LLCfor a Conditional Use Permit re short-term rental at 915 Pacific Avenue, Unit D DISTRICT 5 July 9, 2024 39 AGENDA REVIEW SESSION ITEM#75941 (Continued) 11. JEFF JAGLOWICZfor a Conditional Use Permit re short-term rental at 304 2e Street, Unit 103 DISTRICT 6 12. GREEN CLEAN HOLLAND. LLC/ALP& ALEX ASLAN for a Conditional Use Permit re car wash facility at 4245 Holland Road DISTRICT 10 13. HUSSAINSURANI/RSS WFCM2015 NXS4-VA PAD,LLCfor Conditional Use Permit re indoor recreation facility at 2058 South Independence Boulevard DISTRICT 10 14. CITY OF VIRGINIA BEACH for an Ordinance to AMEND Section 106 of the City Zoning Ordinance republic notification requirements for the Board of Zoning Appeals (BZA) J. PLANNING: ITEM#3 WILL BE CONSIDERED FOR DEFERRAL TO AUGUST 20,2024 ITEM#5 WILL BE CONSIDERED FOR DEFERRAL TO OCTOBER 1,2024 ITEM#12 WILL BE CONSIDERED FOR DEFERRAL TO AUGUST 20, 2024 COUNCIL MEMBER REMICK FILED A DISCLOSURE FOR ITEM#13 July 9, 2024 40 ITEM#75942 Mayor Robert M. Dyer entertained a motion to permit City Council to conduct its CLOSED SESSION, pursuant to Section 2.2-371](A), Code of Virginia, as amended,for the following purpose: PUBLICLY HELD PROPERTY: Discussion or consideration of the acquisition of real property for public purpose; or of the disposition of publicly-held property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body pursuant to Section 2.2-3 711(A)(3). • District 2 • District 2 • District 2 • District 2 PERSONNEL MATTERS:Discussion, consideration of, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees pursuant to Section 2.2-3711(A)(1) • Council Appointments: Council, Boards, Commissions, Committees,Authorities,Agencies and Appointees July 9, 2024 41 ITEM#75942 (Continued) Upon motion by Council Member Rouse,seconded by Council Member Ross-Hammond, City Council voted to proceed into CLOSED SESSION at 5:11 P.M. Voting: 11-0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M. Dyer, Barbara M.Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None Break 5:11 P.M. — 5:17 P.M. Closed Session 5:17 P.M. — 5:53 P.M. July 9, 2024 42 FORMAL SESSION VIRGINIA BEACH CITY COUNCIL JULY 9,2024 6:00 P.M. Mayor Dyer called to order the FORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL in City Council Chamber, City Hall, on Tuesday,July 9, 2024, at 6:00 P.M. Council Members Present: Michael F. Berlucchi,Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None INVOCATION: Mayor Dyer MOMENT OF SILENCE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA CITY COUNCIL DISCLOSURES: Vice Mayor Rosemary Wilson DISCLOSED that she is a real estate agent affiliated with Howard Hanna Real Estate Services ("Howard Hanna'), who's Oceanfront Office is located at 303 34`h Street Suite 102, Virginia Beach, VA 23451. Because of the nature of realtor and real estate agent affiliation, the size of Howard Hanna,and the volume of transactions it handles in any given year,Howard Hanna has an interest in numerous matters in which she is not personally involved and of which she does not have personal knowledge. In order to ensure her compliance with both the letter and the spirit of the State and Local Government Conflict of Interests Act (the "Act'), it is her practice to thoroughly review the agenda for each meeting of City Council for the purpose of identifying any matters in which she might have an actual or potential conflict. If, during her review of the agenda for any given meeting of the Council,she identifies a matter in which she has a 'personal interest," as defined in the Act, she will file the appropriate disclosure letter to be recorded in the official records of the City Council. Vice Mayor Wilson regularly makes this disclosure. Her letter of February 20, 2018 is hereby made part of the record. July 9, 2024 43 Council Member Remick DISCLOSED that he is employee of Colliers International Virginia, LLC, ("Colliers')which is a commercial real estate services company. Because of the size and nature of Colliers and the volume of transactions it handles in any given year, Colliers has an interest in numerous matters in which he is not personally involved and has no personal knowledge. In that regard, he is always concerned about the appearance of impropriety that might arise if he participates in a matter before the City Council in which Colliers has an interest in the transaction and he has no personal knowledge of that interest. In order to ensure compliance with both the letter and the spirit of the State and Local Government Conflict of Interests Act (the `Act'), it is Council Member Remick's practice to thoroughly review the agenda for each meeting of the City Council to identify any matters in which he might have an actual or potential conflict. If, during review of the agenda for a Council meeting, he identifies a matter in which he has a "personal interest,"as defined by the Act, either individually or as an employee of Colliers, he will file the appropriate disclosure or abstention letter to be recorded in the official records of the City Council. July 9, 2024 44 VI.F CERTIFICATION ITEM#75943 Upon motion by Council Member Rouse, seconded by Council Member Ross-Hammond, City Council CERTIFIED THE CLOSED SESSION TO BE INACCORDANCE WITH THE MOTION TO RECESS Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: 11-0 Council Members Voting Aye: Michael F.Berlucchi,Mayor Robert M.Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. `Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 'BE,q�,+St V 'o e O 5 OF OUR M RESOL UTION CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION,pursuant to the affirmative vote recorded in ITEM#75942 on Page 41 and in accordance with the provisions of The Virginia Freedom of Information Act; and, WHEREAS:Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOW, THEREFORE,BE IT RESOLVED: That the Virginia Beach City Council hereby certifies that, to the best of each member's knowledge, (a)only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. ands"arhes,. M* City Clerk July 9, 2024 45 ITEM— VI.G.1 MINUTES ITEM#75944 Upon motion by Council Member Berlucchi, seconded by Council Member Ross-Hammond, City Council APPROVED the MINUTES of the FORMAL SESSION of June 25,2024 Voting: 11-0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M.Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 46 ITEM— VI.I FORMAL SESSION AGENDA ITEM#75 945 Mayor Dyer read the Speaker Policy and advised for items where only one (1) speaker is registered, the City Clerk will call the speaker and they will be given a total of six(6)minutes to speak on all items. The City Clerk called the following speakers: John Hurt, 2320 Leeward Shore Drive, Phone: 500-3970, spoke in OPPOSITION to Ordinance I.1 Craig Dean, 1874 General Booth Boulevard, Phone: 652-2651, spoke in SUPPORT of Planning Item J.4 Charlotte Neciuk, 2733 Pleasant Acres Drive,Phone: 760-235-9394, spoke in SUPPORT of Planning Item J.7 Mary Ann Cox, 60 Kibo Court, Maurertown, VA, Phone: 703-969-1098, was unable to be heard due via WebEx Grady Palmer, 222 Central Park Avenue, Phone: 629-0606, requested Planning Item J.12 be deferred to August 13, 2024 Callie Edlich, 3513,Lankford Court, Phone: 288-5909, spoke in OPPOSITION to Planning Item J.13 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council APPROVED, BY CONSENT, Agenda Items Ordinances/Resolutions L• 1, 2, 3, 4, 5, 6, 7, 8 and 9 and Planning A 1, 2, 3 (DEFERRED TO AUGUST 20, 2024), 4, 5 (DEFERRED TO OCTOBER 1, 2024), 6, 7, 8, 9, 10, 11, 12 (DEFERRED TO AUGUST 20,2024), 13 and 14 Voting: 11-0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M.Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. `Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 47 ITEM— VI.LI ORDINANCESIRESOL UTIONS ITEM#75946 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council ADOPTED, BY CONSENT, Ordinance to AUTHORIZE acquisition of property in fee simple and easements either by agreement or condemnation, re the Marsh Restoration in Back Bay Project, CIP 100551 Voting: I1-0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson, Robert W "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 1 AN ORDINANCE TO AUTHORIZE 2 ACQUISITION OF PROPERTY IN FEE SIMPLE 3 AND EASEMENTS FOR THE MARSH 4 RESTORATION IN BACK BAY PROJECT, CIP 5 100551, EITHER BY AGREEMENT OR 6 CONDEMNATION 7 8 9 WHEREAS, in the opinion of the Council of the City of Virginia Beach, Virginia, a 10 public necessity exists for the construction of this important stormwater green infrastructure 11 project known as the Marsh Restoration in Back Bay Project (the "Project") to protect 12 against flooding and improve the ecology within the City and for other related public 13 purposes for the preservation of the safety, health, peace, good order, comfort, 14 convenience, and for the welfare of the people in the City of Virginia Beach; 15 16 WHEREAS, the Project aims to create 41 marsh terraces in a footprint of 17 approximately 47 acres of Back Bay, managed by the City's Stormwater Engineering 18 Division, and the goals of the marsh terraces include reducing wave energy and water 19 velocities in Back Bay to prevent wind-driven tidal flooding. The marsh terraces are 20 expected to reduce wave heights within the project site by approximately 45%. This 21 reduction is consistent with other field studies,which have found that average wave heights 22 within two terraced sites were 37%to 48% lower than those observed at the reference site; 23 and 24 25 WHEREAS, during sustained wind events that have caused widespread flooding in 26 the Back Bay region, modeling shows that water levels to the north of the Project will be 27 reduced by up to 0.2 feet. Approximately 5 miles of marsh island shoreline around Bonney 28 Cove will benefit directly from the erosion reduction from the reduced wave action. The 29 marsh terraces will reduce flow velocity within the Project area. This reduction in velocity 30 will have the added benefit of reducing bottom shear stress,decreasing turbidity, increasing 31 light penetration into the water column and promoting the growth of submerged aquatic 32 vegetation and habitat and improving water quality. 33 34 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF 35 VIRGINIA BEACH, VIRGINIA: 36 37 Section 1. That the City Council authorizes the acquisition by purchase or 38 condemnation pursuant to Sections 15.2-1901, et seg., and Title 25.1 of the Code of 39 Virginia of 1950, as amended, of all that certain real property in fee simple and easements 40 (the "Property"), as shown on the plans for the Project entitled "Marsh Restoration in Back 41 Bay" and more specifically described on the acquisition plats for the Project (plats and 42 plans collectively referred to as the "Plans"), the Plans being on file in the Stormwater 43 Engineering Division, Department of Public Works, City of Virginia Beach, Virginia. 44 45 Section 2. That the City Manager is hereby authorized to make or cause to be made 46 on behalf of the City of Virginia Beach, to the extent that funds are available, a reasonable 47 offer to the owners or persons having an interest in said Property. If refused, the City 48 Attorney is hereby authorized to institute, prosecute and settle or resolve proceedings to 49 condemn said Property. 50 51 Adopted by the Council of the City of Virginia Beach, Virginia, on the 9 t h day of 52 July , 2024. CA15812 PREPARED: 6/13/24 R-1 \\vbgov.com\dfs1\applications\citylaw\cycom32\wpdocs\d020\p042\00838882.doc APPROVED AS TO CONTENT APPROVED AS TO LEGAL SUFFICIENCY o P BL C WORK— REAL ESTATE CItY ATTORNE 1 2 3 4 5 a Dowb!=T* \ 2VI NINX ROAD SUITE 100 4 V RGIGINIA BEACH,VA 23162 52 (757)3555811 E BGME++n 6<nJ - LEGEND: EXISTING ASPHALT d EXISTING CONCRETE DRIVEWAY }Q O PROPOSED GEOTEXTILE coZ PROPOSED GEOGRID Y A \ m K•T p\\ v PROPOSED ASPHALT Q in Z j 0 PROPOSED STONEFILL ?m W = �LIMITSyF WORK ® PROPOSED TIMBER MATTING O Z Z a _- -- LIMITS OF DISTURBANCE to ITYP.1 UNITS OF WORK F g LIMITS OF D/ST&ABANCF A A —Z W Z __r _ _ �0 -7-- ---�r--------�T- -----, �3 0 _�f-_--- -K , _ — - f — l ai 0 ZD ZDCL V CHAIN11NKr FENCE,SEE SHEET CIIO fTYI.I 12.2 FOR STRUCTURAL PRE-ENGINEERED PERMANENT 60'SPAN DETAILS uYD/OWN YMD TO BE CAPPED WITH it OF VDOT I TEMPORARY SUPPORT SLURRY PIPE 1 / 'f11B STONE /l �. f/l - /f l I {I I CROSSING(ID'APPROX SPAN) NEW i7 HOPE FUSED II I /// / 1/l / r I// l// / l// N WEL(rYDED SLURRY PIPE C NIJXWISi Ni 6 1089:DESIGN E 11111190.E 11 ` F 1it11J51A J CONSTRl1CTIGN 3KOIbA R 5s�--r E'Li1113]J AII! SHEET Cl2.0 S CiZ.I 1/ / y{ -FOR DETAILS SHEET PILES UTP.) ) (Z)30'WIDE CANTIIVFR SLIDE l�l /�. �- l / l / - /iE/ F/f / �.»_ GRTE'S,SEE-SH""II FOR ./ 1 / AS SHOWN l '�- __/_/ / //l CONCRETE BARRIE<A Sn / ETAIL / l l �l �/•l_ mP OF u) / 12)IS WIDE CAMTILEVZR SLIDE / l l / I- LAGDOWM YARD i0 BE I' 11 I 3 / GATES,SEE SHEET CI1.0 FOR ' DETAIL �F C PPED WITH 12'OF VOOT- - Ja 1 aLMw9 1 st / '/ `l .. T ___________ ___ ____ _ ___ _XV- ♦ f.f _f�IB STONE �iyBBTT»411 ts1]009] .Y3WSi M6s E.11II11111M —DAME` c_�—_ _ _ b — —— — — 3060 � \ _1—/ _C1N— Iq. R>IDi1tlX MlF -JXlKISSJ SJ \� \_[-ItTt1]JE.0 — �At [L-266' r rxnsroaMM ry LLOWYPof E f� (PK SCT N 0.�M1 [EIr�,W WMNE6 u0 JXJ) _ rEHq.NDry w NEWSOLIDWHITE o.1tIM1 u LLO ';ty Ot40Dry M Em (TIP.) PlA511C EDGELINE MAIiM (TIP.) Mai w.n.a= SEE SHEET CII.O FOR CONSTRUCTION PROPOSED TIMBER MATTING AS REWIRED T ROAD TRANSITION DETAIL BY rNE CONTRACTOR TO THE LIMITS SHOWN.ACCESS TO THE BACK BAY SHIPPS CABIN RD. NAVIGABLE WATER FOR THE PURPOSES OF NOTES: MATERIAL DELIVERY TO TERRACE SITE, LAYDOWN YARD SITE PLAN A 1. SHOULD THE CONTRACTOR ELECT TO INSTALL TEMPORARY SLURRY BASINS AS DESIGNED VERSUS PRE-ENGINEERED SKID MOUNTED SLURRY BASINS,AREA OF THE TEMPORARY SLURRY BASINS SHALL BE REMOVED COMPLETELY AND THE SIDE SLOPE GRADED TO A 3:1 SLOPE AND ADDRESSED TO THE DETAIL FOR PROPOSED CRATE MATTING AS REWIRED BY A VEGETATIVE STREAMBANK STABILIZATION. THE CONTRACTOR TO THE LIMITS SHOWN. ACCESS TO THE BACK BAY NAVIGABLE Z. SLURRY PIPE ALIGNMENT AND STARTING PIPE FROM SLURRY BASINS IS DESIGN INTENT ONLY.CONTRACTOR WATER FOR THE PURPOSES OF MATERIAL SMALL ARRANGE ALIGNMENT AND PUMPING STATION AS NEEDED TO SUPPORT THE CONTRACTOR MEANS AND DELIVERY TO TERRACE SITE.METHODS. Ce�^.0 MEF'IM. 23 0 65 48 ITEM— VI.L2 ORDINANCESIRESOL UTIONS ITEM#75947 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council ADOPTED, BY CONSENT,Resolution to PETITION the Commonwealth of Virginia re convey certain real property to the City Voting: 11-0 Council Members Voting Aye: Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 1 RESOLUTION PETITIONING THE COMMONWEALTH 2 OF VIRGINIA TO CONVEY CERTAIN REAL 3 PROPERTY TO THE CITY OF VIRGINIA BEACH 4 5 WHEREAS, the Commonwealth of Virginia (the "Commonwealth") acquired 6 parcels, rights-of-way, and easements located in the City of Virginia Beach (the "City") 7 incidental to and for the construction, reconstruction, alteration, maintenance and repair 8 of Interstate 264 as part of VDOT Project Number 0264-134-102, RW-201, C-501 (the 9 "VDOT Project"); 10 11 WHEREAS, all aspects of the VDOT Project are complete and portions of the 12 parcels, rights-of-way, and easements acquired are no longer needed by the 13 Commonwealth (collectively, the "Property"), as more particularly shown on VDOT Project 14 Plan Sheet Nos. 3CRW, 4RW, 4ERW, 5RW, 5CRW, 5CRW(1), 7RW, 7CRW, 8RW(1), 15 8RW(2), 8CRW, 9RW, 10RW, 11 RW, 11 F RW(1), and 11 F RW(2), attached hereto and 16 incorporated herein as Exhibit A; 17 18 WHEREAS, the Property contains public infrastructure that the City maintains and 19 will continue to maintain; 20 21 WHEREAS, portions of the Property are located adjacent to Kemps Lake and 22 would facilitate the construction of the Kemps Lake Water Quality Improvement Project 23 (CIP 100567) for the design and construction of water quality improvements to Kemps 24 Lake, which is scheduled to begin this fall; 25 26 WHEREAS, pursuant to § 33.2-907 of the Code of Virginia (1950), as amended, 27 the Commonwealth requires a formal petition from the locality for the transfer of the 28 Property; and 29 30 WHEREAS, City staff and City Council believe it would be in the best interest of 31 the City for the Property to be conveyed to the City. 32 33 NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF 34 VIRGINIA BEACH, VIRGINIA: 35 36 1. That the City hereby petitions the Commonwealth, pursuant to Section 33.2- 3 7 907 of the Code of Virginia, as amended, to take such actions as necessary to complete 38 the conveyance of the Property to the City and upon transfer, the Property shall cease 39 being a part of the State Highway System. 40 41 2. That the City Manager, or his authorized designee, is hereby authorized to 42 execute any and all documents to complete the conveyance of title to the Property so 43 long as said documents contain such terms, conditions and modifications as may be 44 acceptable to the City Manager and in a form deemed satisfactory by the City Attorney. 45 46 Adopted by the Council of the City of Virginia Beach, Virginia, on the 9th day 47 of July 2024. 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Berlucchi,Mayor Robert M.Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 1 A RESOLUTION IN SUPPORT OF THE CITY'S 2024 2 ROUND SIX APPLICATIONS FOR THE VIRGINIA 3 DEPARTMENT OF TRANSPORTATION SMART SCALE 4 PROGRAM 5 6 WHEREAS, the City is eligible to submit applications through the Virginia 7 Department of Transportation's SMART SCALE program for consideration based upon 8 an objective score in the areas of Congestion Mitigation, Safety, Accessibility, 9 Environmental Quality, and Economic Development; 10 11 WHEREAS, requested SMART SCALE revenue reimbursement can be up to 12 100% of the total project cost, although the locality's ability to contribute to the 13 submitted project is a factor in the award process; 14 15 WHEREAS, the City's highest priority improvement projects that meet the 16 eligibility for funding are: First Colonial Rd Widening, Dam Neck Road and Drakesmile 17 Road Intersection, Laskin Rd Phase II, VB Trail Phase IV, and Pacific Ave Left-Turn 18 Lanes. 19 20 NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF 21 VIRGINIA BEACH, VIRGINIA THAT: 22 23 1. The City Council of the City of Virginia Beach hereby affirms its support for 24 the following five project applications to the Virginia Department of Transportation's 25 SMART SCALE Program: 26 a. First Colonial Rd Widening 27 b. Dam Neck Road and Drakesmile Road Intersection 28 c. Laskin Rd Phase II 29 d. VB Trail Phase IV 30 e. Pacific Ave Left-Turn Lanes 31 32 2. The local matching funds will be provided with allocations of local funding 33 in the City's Capital Improvement Program Budget. The local match for each of the 34 following projects will not exceed the following amounts: 35 a. $15,000,000 for First Colonial Rd Widening 36 b. $1,000,000 for Dam Neck Rd and Drakesmile Road Intersection 37 c. $0 for Laskin Rd Phase II 38 d. $0 for VB Trail Phase IV 39 e. $5,000,000 for Pacific Ave Left-Turn Lanes 40 41 3. The City Manager is hereby authorized to execute on behalf of the City all 42 necessary project agreements for project development and construction. Adopted by the Council of the City of Virginia Beach, Virginia on the 9th day of July , 2024. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUF NCY: Budget and Management Services 6ty Attorney's Office CA-16602 R-1 June 26, 2024 50 ITEM— VI L4 ORDINANCESIRESOL UTIONS ITEM#75949 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council ADOPTED,BY CONSENT, Resolution to AUTHORIZE and DIRECT the City Manager to Execute the Second Amendment to the Memorandum of Agreement (MOA) re continue the Hampton Roads Regional Water Quality Monitoring Program between the City and Hampton Roads Planning District Commission Voting: 11-0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M. Dyer, Barbara M.Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 1 A RESOLUTION AUTHORIZING AND DIRECTING THE 2 CITY MANAGER TO EXECUTE AN AMENDMENT TO THE 3 MEMORANDUM OF AGREEMENT TO CONTINUE THE 4 HAMPTON ROADS REGIONAL WATER QUALITY 5 MONITORING PROGRAM BETWEEN THE CITY OF 6 VIRGINIA BEACH AND THE HAMPTON ROADS PLANNING 7 DISTRICT COMMISSION 8 9 10 WHEREAS, in March 2014 and 2019, the cities of Chesapeake, Hampton, Newport 11 News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, and Williamsburg; and the 12 Town of Smithfield; and the counties of Gloucester, Isle of Wight and York; and the James 13 City Service Authority ("the Localities"), entered into a Memorandum of Agreement with 14 the Hampton Roads Planning District Commission ("HRPDC") concerning the monitoring 15 of stormwater at a regional level and to measure the amount of nutrient and sedimentation 16 from specific land uses in Hampton Roads; and 17 18 WHEREAS, this amendment will continue HRPDC's coordination of the water 19 quality monitoring program required by the City's Municipal Separate Storm Sewer System 20 (MS4) permit until the expiration of the new five (5) year term; and 21 22 WHEREAS, the amendment will estimate the annual cost of the program to be 23 $111,700: and 24 25 WHEREAS, it is in the best interests of the City and its residents and businesses to 26 adopt the 2nd Amendment to the 2014 Memorandum of Agreement. 27 28 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 29 OF VIRGINIA BEACH, VIRGINIA: 30 31 That the City Manager is hereby authorized and directed to execute, on behalf of 32 the City of Virginia Beach, the Second Amendment to the Memorandum of Agreement 33 pertaining to the Regional Water Quality Monitoring Program, a copy of the original MOA 34 Agreement is hereto attached and a copy of which is on file in the City Clerks' Office. Adopted by the City Council of the City of Virginia Beach on the 9 t h day of July 2024. Approved as to Content: Approved as to Legal Sufficiency: Public Works Department City Attorney's Office - U CA16468 R-1 June 26, 2024 2 Continuation of the Hampton Roads Regional Water- orlwv Quality Monitoring Prog ram science fora changing world Virginia and West Virginia Water Science Center Introduction and Study Rationale In 2014,the Hampton Roads Planning District Commission(HRPDC)partnered with the US Geological Survey (USGS)and the Hampton Roads Sanitation District(HRSD)to initiate a regional water-quality monitoring program. The monitoring program was renewed for a second 5-year period in 2019.This program was initiated because detailed information regarding urban stormwater suspended solids and nutrient loading rates within the Coastal Plain were lacking and a basic understanding of how these loads vary by land-use type had yet to be developed. The lack of locally relevant land-use specific loading rates for urban areas in the Virginia Coastal Plain represented a limitation for the calibration of the Chesapeake Bay Watershed Model in these areas. The development of locally accurate loading rates and basic watershed characterization in the Coastal Plain, specifically the urbanized Hampton Roads region,is essential to informed decision making regarding stormwater management,implementation of best management practices and compliance with assigned nutrient and suspended solids reduction targets from the Chesapeake Bay Total Maximum Daily Load. In recent years,USGS has engaged with the Chesapeake Bay watershed modeling team to integrate measured loading rates into the next version of the Watershed Model(Phase 7). Under the current program,HRPDC has brought together six localities that include Chesapeake,Hampton, Newport News,Norfolk,Portsmouth,and Virginia Beach to participate in a long-term, 12-station,water-quality and-quantity monitoring effort. This monitoring program was funded through a 5-year Joint Funding Agreement (JFA)between HRPDC and USGS,and through a letter of agreement between HRPDC and HRSD. Those agreements are set to expire on June 30,2024.It is proposed that a new 5-year JFA and letter of agreement be established to continue funding the operation of this 12-station monitoring network. At present, The Hampton Roads Regional Water Quality Monitoring Program(HRRWQMP)is designed to address the following objectives: 1. Operate and maintain a stormwater monitoring network to characterize suspended solids and nutrient loadings from the major types of urban land-uses in the Hampton Roads region. 2. Use these measured suspended solids and nutrient loads to compare to loads generated by the Chesapeake Bay Watershed Model to assess model predictions for the Hampton Roads/Coastal Plain region. To manage stormwater quality more effectively in these and other watersheds, additional objectives will be added to analyze changes over time(trends)and determine the predominant sources of nutrients and sediment. Analysis of trends in concentration and load will be useful to better understand how water quality is being affected by local, regional,and global changes and how those changes vary regionally. Likewise,identification of the predominant sources of nutrients and sediment is critical to siting,designing,and implementing stormwater control measures. The objectives of this program expansion are to: 1. Generate long term water-quality monitoring data representative of the Coastal Plain to describe trends in nutrient and suspended solids concentrations and loads over a minimum 10-year period at the existing 12 study watersheds; and 1 2. Generate water-quality monitoring data to identify predominant sources of nutrients and suspended solids in the current 12 study watersheds to facilitate the determination of sources and identification of contaminant transport pathways. Methods and Anoroach In 2014, a collection of representative stormwater systems were identified for intensive water-quality monitoring and load computation within the study area defined by the 6 partnering jurisdictions(Figure 1).The selection of these representative systems was determined using a statistically-based approach to provide a range of urban land- use types and watershed scales throughout the region.A 12-station network was implemented for the characterization of the following three urban land-use types: • Single-family residential • High-density residential • Commercial and light industrial PA 771 n MD 4,. OH x b VA } S,, KY Study Area NC 4 �l 1 .q Moraitorirg Q Study Area _4 • ,t ` I ' _ Crties -Developed High Intensity Developed,Medium • x $' Y'!` ? ► �, - Intensity Developed,n, Low Intensity Developed,Open Space -,on, #` Den Water �;,.�. , _7 O - Barren land ' —, • r Forest Cultivated Crops w Woody Wetlands ;'"" Emergent .. r - - t Hetiaa[euDus data fro.lard ca+a d from Denim.J 2023.Natiaal land Leer J Oaianue(NLco)2071Rodum US.Geobpkai Surw data I _—- �:+-.+.. _.:.� ...:....,....,T.'�"_ reiaaof hly //do ae'IOMMSMA03 Figure I. The study areaJor the stormwater monitoring network. 2 Watersheds were selected such that the monitoring network would provide a minimum of three study watersheds per land-use type to sufficiently characterize the range in loadings that are typical of each.By characterizing the range in loadings that are typical of a given land-use type,we can develop meaningful comparisons of within-type variability to the overall between-type variability,which should significantly enhance our understanding of how management activities can be directed efficiently.For example,if commercial watersheds are contributing disproportionately to the suspended solids loadings,management actions in those areas would provide more"bang for the buck"than they would dispersed generally across all land-use types.Conversely, if the loading rates from all land uses are roughly equal,management actions can be directed in a more spatially dispersed manner. Load-monitoring stations are designed to remain operational under all flow conditions—including extended droughts and extreme floods(including hurricanes).Remaining operational during extreme floods is critical because these are the primary loading periods—a single large flood can potentially move years to decades worth of material. The primary approach of the load-monitoring stations remains unchanged and each includes: Continuous-record streamgage A USGS streamgage is operated at each monitoring station for the collection of stage(water level above a referenced datum)and velocity at 5-minute intervals.Both stage and velocity data are served to the USGS database approximately I hour after those data are collected. These data are then used to compute streamflow,which is immediately available on the publicly accessible USGS National Water Information Service Website(NWISWeb)https://waterdata.usp.gov/valnwis/rt). The traditional USGS streamgage approach consists of a sensor that continually measures stage.These data are then related to manual discharge measurements made by field staff. The relation between stage and discharge forms the basis of a model,called a stage-discharge rating,that is applied to the continuous timeseries of stage;values that are based on direct in-situ measurement.The output from this model is a continuous timeseries of discharge. While this approach is currently being employed at some of the monitoring stations, local conditions such as tides,backwater,and the unique hydrologic characteristics of engineered storm conveyances require additional approaches.Each station is equipped with a velocity meter optimized for conditions unique to the monitoring location.Velocity and stage data are continuously collected for the development and maintenance of index-velocity rating curves. These models relate stage to cross-sectional area,which is then multiplied by measured velocity to compute a timeseries of discharge.Depending on site conditions, index-velocity ratings either replace the traditional stage-discharge rating approach,or are used in conjunction with the traditional approach. These methods require both high accuracy and high precision measurements of stage and water velocity;therefore,a significant effort is required to collect and quality- assure data over both time and the range of hydrologic conditions. Continuous-record water-quality monitor A water-quality monitor is deployed to measure turbidity,water temperature,and specific conductance at 5-minute intervals.These data are also served to NWISWeb approximately one hour after collection. These data are critical for the development of surrogate regression models used to compute annual loads of nutrients and suspended solids. Engineered urban stormwater conveyance systems are designed to rapidly export stormwater from the land surface to a receiving water body resulting in highly dynamic water- quality conditions during stormflow events. It is therefore critical to collect high frequency data that,when coupled with surrogate regression approaches,allow the computation of a continuous record of nutrient and suspended solids concentrations and loads. This method can capture conditions that would be missed by traditional approaches that rely solely on manual sample collection. Water-quality sample collection Each monitoring station is equipped with a refrigerated automatic stream sampler for the collection of water-quality samples. In small urban watersheds,precipitation events characteristically cause a rapid rise 3 and subsequent fail in the hydrograph(commonly referred to as"flashy").Automated sampling,rather than traditional human-collected sampling,is critical to collecting stormflow samples during these short- duration,high-volume hydrologic events.At each monitoring station,approximately 10 storm events are targeted for sampling each year(1-3 samples collected during each event). Emphasis is placed on the collection of a variety of samples that represent a range of seasons and flow conditions.These automated storm samples are analyzed for both nutrients and total suspended solids.Additionally,each month manual samples are collected during periods of baseflow on dry weather days to quantify groundwater contributions.A maximum of 30 samples will be collected from each monitoring location annually.The suspended solids and nutrient constituents selected for analysis represent a compromise between the desire to generate as much information as possible,while keeping costs reasonable,and meeting the fundamental objectives of the study. The following analytes will continue to be analyzed by HRSD on all water-quality samples that are submitted to the laboratory: • Total Nitrogen • Nitrate+Nitrite • Ammonia+Ammonium • Total Kjeldahl Nitrogen • Total Phosphorus • Orthophosphate • Total Suspended Solids(TSS) Additional analytes needed for the complete speciation of nitrogen,phosphorus,and suspended solids are described in detail under"Approach for expansion objectives." Other major components Each station is equipped with an internal data-logger for recording and storing all measured values. Measured values are then transmitted hourly through a satellite telemetry unit(GOES System). The transmitted data will be checked for quality using automated subroutines and made publicly available via the USGS NWISWeb,approximately 20 minutes after they are transmitted from the monitoring station.If a transmission is unsuccessful,the internal data logger serves as a backup source for those data.Each monitoring station is hardwired to local AC power;however,to ensure that stations remain operational during all conditions,backup power is supplied from a 12-Volt DC battery charged by a 30-watt solar panel.All the above equipment is safely housed in a ruggedized aluminum shelter;protected from the elements,vandals,and extreme weather. Equipment enclosures were custom designed to meet data collection requirements while simultaneously blending in with the surrounding environment. Methods for the operation and quality assurance of the various monitoring elements will continue to be coordinated between USGS and HRSD to ensure that the network is operated efficiently,while still maintaining national USGS methods to ensure consistency and comparability with other USGS monitoring stations. This methodological consistency is critical for the use of the USGS data-telemetry system and database,and for use of these data by the Chesapeake Bay Program.Methodologies for the consistent operation of continuous monitors (Wagner and others, 2006;U.S.Geological Survey,2006),streamgages(Rantz, 1982; Sauer and Turnipseed,2010; U.S.Geological Survey,2014),and automated samplers(in preparation)are available to document these methods, and USGS works with HRSD to resolve any methodological/operational issues that develop.A breakdown of partner responsibilities is listed under the"Partnership"heading. Approach for expansion objectives The addition of trend analysis and determination of source are separate objectives that require unique approaches. The analysis of trend in concentration and load will require the continued collection of samples that represent the full range of the hydrograph, collected continually over many years and across all seasons. Different statistical 4 approaches will be used for trends in concentration and load. Samples collected on a predetermined monthly interval will be used to calculate trends in concentration while controlling for variability introduced by changes in streamflow and season. Surrogate regression model output,used to compute constituent loads,will be leveraged to calculate flow-adjusted trends in load.Trends in flow-adjusted load are directly comparable to data currently used in the calibration of the Chesapeake Bay Watershed Model.The current 12 study watersheds were selected, in part, due to the limited presence of BMP's and targeted nutrient and sediment reduction goals.As such,this analysis will provide a baseline for trends in water quality in the urbanized Hampton Roads region. A multi-tiered approach will be applied to source determination.The source of a contaminant may be defined in terms of where the contaminant originates on the landscape(eg.lawn,field,street,etc.)and from what it is derived (eg.fertilizer,manure,etc.).Determination of source also requires developing an understanding of the transport pathways(eg.runoff,groundwater,etc.)through which the contaminant enters the waterway of interest. For example,urban stormwater nutrient sources may be a combination of atmospheric deposition,human waste, fertilizer,animal waste,organic matter deposition and subsequent leaching,or other sources.Many of these sources require vastly different management strategies;thus,understanding source is critical to effective and efficient stormwater management.The three approaches described below will provide a weight of evidence to identify the source and transport pathway of inputs contributing to loads at the current intensive monitoring stations. Nutrient and Sediment Speciation To better inform the source and transport pathways of contaminants complete speciation of nutrient and sediment is needed. To fill the gaps required for complete nitrogen,phosphorus,and suspended solids speciation samples also will be analyzed for dissolved ammonia and dissolved total Kjeldahl nitrogen to compute dissolved organic nitrogen(DON),total dissolved phosphorus to compute dissolved organic phosphorus(DOP),and volatile suspended solids(VSS)to separate the mineral and organic fractions of TSS.The addition of these analytes to the laboratory schedule will only increase the laboratory analytical work—no additional sample collection is needed. Nitrate Isotopes To establish a second line of evidence for the derivation source and transport pathways of nitrogen it is proposed that a subset(12 per monitoring station over the course of a year)of samples be collected,preserved,and analyzed to determine the isotopic signature of nitrate. A portion of samples will be collected in replicate to provide quality assurance data. Results will be analyzed and interpreted for HRPDC and participating stormwater managers after the first year.As currently proposed,this analysis will only occur for one year;however,a data driven framework will dictate recommendations for both sample frequency and hydrologic or seasonally targeted collection in subsequent year(s). Mass Input Analysis The current approach to monitoring provides the quantification of annual loads transported from each study watershed;however,the inputs comprising these loads are less understood.To fill this knowledge gap,USGS requests that each locality provides all available local GIS data.Data layers need not be restricted to the study watersheds;data representing all portions of the jurisdictions are requested and may be used to fill gaps in data at the watershed scale. Combined with regional and national datasets,USGS will locate and aggregate all relevant data contained within these GIS files, synthesize these data to estimate constituent input sources,and report out these findings to program partners.The anticipated products from this analysis are the total input of nitrogen and phosphorus,as well as the proportion of nitrogen and phosphorus input from pet waste, atmospheric deposition, point sources,geological weathering,fertilizer,and leaking wastewater.Nutrient inputs derived from this analysis can be used to quantify nitrogen and phosphorus retention rates,calculated as the difference between the estimated input and calculated load. 5 Data Analysis All laboratory data are thoroughly reviewed for accuracy upon transfer from the HRSD laboratory to USGS prior to being made publicly available.Additionally,all continuously collected data, which includes both water-quality and-quantity parameters,undergo a series of rigorous quality assurance protocols by USGS staff prior to receiving an"approved"qualifier. Prior to approval,continuous data are publicly available on NWISWeb,though marked as "provisional and subject to change". Annually,discrete water-quality samples,continuous water-quality data,and continuous streamflow data are analyzed to compute annual nutrient and total suspended solids loads. Station-specific surrogate regression models have been developed for each constituent.These models were published in Porter(2022)"Stormwater Quantity and Quality in Selected Urban Watersheds in Hampton Roads,Virginia,2016-2020."Models and computed loads have been made available for use by Chesapeake Bay watershed modelers and will be continually updated as new data are collected and models refined. The computed nutrient and suspended solids loads will be used to inform future versions of the Chesapeake Bay Watershed Model in one of two ways,as determined through ongoing consultation with the Chesapeake Bay watershed modeling team. • Directly—as calibration stations. In aggregate,the 12 monitoring stations may be used in the calibration process of the watershed model. The calibration process ensures that the watershed model output matches monitoring data to the extent possible.Currently,model calibration is performed with data from Chesapeake Bay Non-tidal Network(NTN)stations. The NTN is mostly made up of monitoring stations located at the outlet of much larger mixed-use watersheds. The Hampton Roads stations are characterized by small,highly developed watersheds in the Coastal Plain,a size,land use type,and geography which are underrepresented in the NTN.Additionally,during both the model development and application phase model outputs can be compared to measured trends in flow-normalized load. Comparison of these trends helps improve the modelers understanding of how different model versions improve predictions of change and whether reported implementation is having the predicted effect on water quality across the Bay watershed. In summary,both loads and trends in load computed at the 12 monitoring stations would be used in model calibration and application processes. Indirectly—as sources of generalizable knowledge.Generalizable knowledge,in the context of the Phase 7 watershed model,is information relevant to model structure or parameters that can be used directly in Ca1CAST. CaICAST is a Bayesian spatial statistical model relating watershed inputs,natural processes, and anthropogenic properties to annual load(Berger and others,2024). Examples of generalizable knowledge include, but are not limited to,identification of new source types and predictors of load.Given that the urbanized Coastal Plain is underrepresented by current inputs, incorporation of the knowledge gained from the local monitoring network may improve model output. To ensure basic comparability between the monitored nutrient and suspended solids loads and modeled loads,we will estimate the relative contributions of groundwater to streamflow and constituent loads within these systems, because these groundwater contributions are separately considered within the Watershed Model.Monthly dry- weather sampling will continue to be used to properly characterize groundwater inputs. These data will be used in combination with baseflow-stormflow separation models to quantify the relative contributions of both precipitation-driven surface runoff and groundwater infiltration on total flow, and consequently,constituent loads. Ultimately, monitored nutrient and suspended solids loads will be used to better inform future phases of the Watershed Model to reflect the contributions more accurately from urban land uses specific to the Virginia Coastal 6 Plain. Through this collaboration,the USGS will continue to maintain a detailed understanding of how urban land use is represented in the current and future versions of the model and can ensure that the value of this monitoring effort is maximized. Partnership All work will be conducted in partnership between HRPDC (and the six participating localities),USGS, and HRSD. A detailed description of partner responsibilities for the collection and processing of continuous data is presented in appendix figure 1.1, and for the collection and processing of discrete data in appendix figure 1.2. Ownership and responsibility for repair and replacement of each major equipment item is presented in appendix table I.I. USGS will retain overall project leadership and will be responsible for project oversight,coordination of all data collection activities,including those conducted by HRSD, quality assurance of all laboratory data, desktop evaluation and quality assurance of all continuously collected water-quantity and-quality data,as well as dataflow and management using USGS data telemetry network,database, and online webhosting. Furthermore, USGS will be responsible for all data analysis activities,which include 1) land use-land cover characterization, 2) analysis of spatial and temporal variability of watershed hydrology, basic water-quality parameters,and nutrient and total suspended solids concentrations, 3)examination of relations between surrogates(continuously collected data)and nutrient and total suspended solids concentrations(discretely collected data)for the development and calibration of regression models,4)the computation of watershed-specific annual nutrient and suspended solids loads, 5)the computation of trends in concentration and load,6)mass input analysis, and 7)analysis of nitrate isotopic data. USGS also will continue to maintain and update the program webpage. HRSD will continue to be an integral partner responsible for providing USGS-quality data by conducting field visits to service water-quality monitors every six to eight weeks in accordance with published USGS guidance for the maintenance and operation of continuous water-quality monitors.Additional field visits will be made as needed to clean debris from equipment and perform other tasks necessary to maintain high-quality data representative of true environmental conditions,providing general station maintenance to ensure data are continually logged and transmitted to the USGS NWISWeb, collecting all discrete water-quality samples and delivering to the HRSD laboratory,as well as performing all laboratory analytical services. All field staff will participate in the annual National Field Quality Assurance program. The laboratory will continue to participate in the semiannual USGS Standard Reference Sample quality assurance and quality control program,which is administered through the USGS Quality Systems Branch. Monitorine Program Products To date,this monitoring program has been primarily focused on generating regionally representative water-quality and-quantity data in support of the principal goal of computing locally-accurate nutrient and total suspended solids loadings rates. These data can ultimately be used to inform the Chesapeake Bay Watershed Model for both the Virginia Coastal Plain and urban land-uses. This effort has resulted in the collection of over 3,500 discrete water-quality samples, 34,000,000 measurements of continuously collected water-quality parameters, and over 12,600,000 measurements of streamflow. Cooperator Meetings—Annual meetings have been held with the HRPDC and all participating locality stormwater managers since 2015 to provide updates on the status of the monitoring program and findings from data analysis. These meetings will continue to be held annually. As part of the annual project meeting, any revisions and enhancements to the sampling plan will be discussed. 7 Program Website— A new project website https://www.usjzs.pov/centers/virainia-and-west-virizinia- water-science-center/science/hampton-roads-reizional-water)was developed in 2023 to communicate the study design and objectives,program partnerships,multimedia,monitoring data,results,publications, and other communication products. This website offers direct access to all data for local stormwater managers, other city/county staff,and the general public, and it serves to promote the program as a model regional cooperative success story. The website will be maintained for the proposed duration of this agreement. Additional Benefits- The monitoring program serves a dual purpose by being written into the Municipal Separate Storm Sewer System (MS4)permit for each of the six participating localities. While permit writing is outside of the scope of this agreement, HRPDC may use program data to satisfy local permitting requirements. Products currently available STAC Workshop Publication—Chesapeake Bay Science and Technical Advisory Committee "Using Local Monitoring Results to Inform the Chesapeake Bay Program's Watershed Model", published 2024 and available at https://www.chesgpeake.orp/stac/document-library/22313/ USGS Geonarrative "Storymap"Collection—A collection of visual and interactive narratives designed for a wide range of scientific expertise published in 2023 and available at https://stoD maDs.arcizis.com/collections/Of8l O6473eO84d87a6a9ade93bad7c95. USGS Report—USGS Scientific Investigations Report(SIR)entitled"Stormwater Quantity and Quality in Selected Urban Watersheds in Hampton Roads,Virginia,2016-2020"published in 2022 and available at https:Hdoi.orL-J10.3133/sir202251 11). USGS Data Release—"Inputs and selected outputs used to assess stormwater quality and quantity in twelve urban watersheds in Hampton Roads, Virginia,2016-2020,"published in 2022 and available at https:Hdoi.orp/l 0.5066/P9XMPEND USGS Fact Sheet—A USGS Fact Sheet entitled"Hampton Roads Regional Water-Quality Monitoring Program",published in 2016 and available at https://pubs.er.usgs.pov/publication/fs2Ol63095). No formal publications are proposed during the duration of this agreement. Loads and trends will be communicated to program partners as provisional and preliminary results. Publication of these results will require funding in a subsequent agreement. Timeline A timeline of program activities is proposed in figure 2 for the period beginning July 1, 2024 and ending June 30, 2029. Continuous and discrete water-quality and -quantity monitoring will be ongoing. Preliminary suspended solids and nutrient loads will be computed and reported to all partners annually. 8 AW. Figure 2.Anticipated time of tasks to be completed, by State fiscal year. Fiscal Year 202S 2026 2027 2028 2029 Monitoring Operations O&M of Monitoring Network Sample Collection Load Computation Annual Update Trend Analyses Mass In ut Dataset Acquisition Data Analysis Presentation of Results Nitrate Isotopes Sample collection & analysis Data analysis Funding The overall monitoring effort was funded at a rate of$561,000 per year from 2019 to 2024. To continue operation of the monitoring network,as it has been operated in the first ten years of the effort and include additional trend and source identification objectives it is proposed that the total annual funding be increased to$670,000 per year. The proposed total annual funding is a 19 percent increase over the previous funding amount; 14 percent of this is needed to fund the expansion of program objectives,the details of which are presented in Table 1. The remaining 5 percent increase is needed to support continued operation of the existing program.This rate of increase is below the historically high year-over-year rate of inflation since 2021. To achieve these cost savings,the total number of samples collected at each monitoring station will be reduced from 40 to 30 per year.Program costs will be divided equally between the localities over a five-year term,detailed in a memorandum of agreement between the localities and HRPDC. The annual costs to each locality for the term of this agreement is$111,700.Actual annual costs vary year-to-year but will be averaged over the 5-year period to allow for equal annual payments. The allocation of annual funding detailed in Table 2 will serve as the annual funding to be paid out by HRPDC to USGS and HRSD to support completion of the proposed scope of work over the proposed 5-year agreement period. The allocation of these funds between USGS and HRSD is specified in appendix table 1.2. It should be noted that these costs are fixed at the beginning of this agreement period and will not change to account for additional needs of the program, such as the cost of repairing or replacing instrumentation. Over the term of the previous agreement a significant amount of instrumentation was repaired or replaced due to normal wear and tear.Most water quality meters and all USGS owned velocity meters required repair. Additionally, data loggers, satellite transmitters,cellular modems,and water quality probes were replaced at all 12 monitoring stations. The total cost for these repairs and replacements was$225,000 and was funded in total by USGS as a matching funds contribution.As of 2024,all 15 water quality meters(YSI 600-OMS sondes)purchased by USGS in 2014 reached end-of-life and require replacement. USGS will contribute the funds needed to replace this equipment with modern technology(YSI EX03),and all associated probes and accessories, at a total cost of $250,000. USGS also will contribute$25,000 per year in additional funding for repairs and replacement of other agency owned equipment. The cost of any equipment originally purchased by the agency will be borne by USGS and will not be passed along to the partnership. These costs savings are represented by the"USGS Contribution"in Table 2. 9 Table 1. Itemized costs for program objectives. Note that nutrient and sediment speciation costs reflect the collection of 30 samples per site each year. Year 2025 2026 2027 2028 2029 Average Average/ Itemized Costs Locality Existing Monitoring Program $566,000 $578,800 $592,800 $607,300 $622,100 594,000 $99,000 Trend Analysis $12,000 $12,200 $12,400 $12,600 $12,900 12,500 $2,100 Mass Input Analysis $28,000 $28,000 $0 $0 $0 11,200 $1,900 Nutrient/Sediment Speciation $40,000 $40,700 $41,400 $42,100 $42,800 41,400 $6,900 Nitrate Isotopes $55,000 $0 $0 $0 $0 11,000 $1,900 Grand Total Annual Total $701,000 $659,700 $646,600 $662,000 $677,800 670,000 $111,700 Table 2. Funding for the operation of the monitoring network. Annual Total 5-Year Total Grand Total $745,000 $3,725,000 USGS Contribution $75,000 $375,000 HRPDC Contribution $670,000 $3,350,000 Contribution Per Locality $111,700 $558,500 Contact Information Aaron Porter, USGS Mark Bennett,USGS Hydrologist, Virginia Water Science Center Director, Virginia Water Science Center 804-261-2628 804-261-2643 aporter@usgs.gov mrbennet@usgs.gov 10 References Berger,K,K.Filippino,G. Shenk,N.Goulet,M.Lookenbill,D.Moyer,G.Noe,A. Porter,J. Shallenberger,B. Thomas,and G. Yactayo.,2024,Using Local Monitoring Results to Inform the Chesapeake Bay Program's Watershed Model. STAC Publication Number 24-002,Edgewater,MD. 35 pp. Wagner,R.J.,Boulger,R.W.,Jr.,Oblinger,C.J.,and Smith,B.A.,2006,Guidelines and standard procedures for continuous water-quality monitors—Station operation,record computation,and data reporting:U.S.Geological Survey Techniques and Methods 1—D3, 51 p.+ 8 attachments;accessed April 10,2006,at http://pubs.water.usgs.gov/tm 1 d3 Rantz, S.E.,et al.,Measurement and computation of streamflow,Volume 1, Measurement of Stage and Discharge, U. S.Geological Survey Water Supply Paper 2175,284 p., 1982a. Sauer, V.B.,and Turnipseed,D.P., 2010,Stage measurement at gaging stations: U.S. Geological Survey Techniques and Methods,book 3,chap.A7, 45 p.,https://doi.org/10.3133/tm3A7 U.S.Geological Survey,2006,National field manual for the collection of water-quality data: U.S. Geological Survey Techniques of Water-Resources Investigations,book 9,chap.A4, 166 p.Also available online at https://doi.org/10.3133/twri09A4. U.S.Geological Survey,2014a,Requirements for the collection,validation,and input of peak-stage verification data at U.S. Geological Survey streamgages: U.S. Geological Survey Technical Memorandum 2014.06;Office of Surface Water,accessed on June 2016 at https://water.usgs.gov/admin/memo/SW/sw14.06 revised.html. 1] Appendix Figure 1.1.Assignment of responsibilities related to the collection and processing of continuous data Conduct annual field ;on nt tY WaterQuallty Audit and provide COfltlmtotK trainln as needed Maintain continuous data collection PurchAu/ T—,bleshoot egwpment ontinuous data Provide oversize and coordination for as field activities Replace 6suez and coordinate repairsllection bll a um Troubleshoot equipment issues am1 coordinate repair Assume oust of equipment « i m repairer ent replacement up M Maintain uninterrupted hourly hudpeted amount• transmission of d ta purchaseturbld turbidity and Assume cost of equipment Conduct a minlmum8 weather site specific conductance repair or re placementConduct dailyquality assuranc!sill ed to make Telemetry network,database,and to budgeted amofor page quality inspectionof allontnew+ebhostMcorKinuous parameters ly pection of all Insoertbnsanddlscharpe discharge Conduct6-AequallnteNal Conduct dal Insmeasurements ments General site cleanup both In and outside slte visits of stem conveyance.Ensure stations /year/SIM for coMinudus parameters and colter fouling and perform site visits to clean Perform field visits to remain presentable year-round(keep calibration fouled meters preventing or Bwld and maintain staa,.r Bu1W and maintain Index- clean fouled meters inside and outside of gage house dean; chec llbratlon minlmtzlnR Raps In data dreharge rating-curve velocity rating,curves for preventing or minimairiF maintain landscaping) collection computation of discha coin ration of discha sin data collection Dal Screen Generate electronic field forms with all required Anaivxe high water �' Analyze reference Information collected during field visits. Conduct annual records for EmaamrNevant USGS .rsrxmel marks ter peak marks for stage xurvey of levl5 erroneous data ctaea verification verification and remove as Upload electronic field form to USGS Daily:Screen data an database.apply necessary mrractfons ry i y:ScroSWeb-remove and remove erroneouseach field data points after erroneous data as needed 4nalyze and write station anAlysis for an published datasets(gage Ive lgfit,velocity, stage-discharge rating,and index-vekxity rating)following each site visit,in accordance wnA published USGS protocols Analyze and wake station analysis for ail uublished datasets(water temperature, turbidity,and specific conductance)following each site visit,in Accordance with Published USGS orotocols Approve all data for publication on Approve all data for publication on NWISWeb—inaccordable with N ..SWeb—in accordance with published USGS protocols published USGS rotocols Perform andata analysis activities USGS Responsibility including but not limited to ide"Ifiabon of spatial and temporal HRSD Responsibility variability of both watershed hydrology "The cost of equipment repalror replacement Is the burden of and bask water-qualityparameters glee n thato nl agency � h purchased acid equipment 12 Figure 1.2.Assignment of responsibilities related to the collection and processing of discrete data Discr!nd ata q5 Data Monthly Sam plMs Purchase aeparation of aR lmR SeormAow Sampling fwttieand associated pplies Schedule Samofe Assume ell costs Compliatian and anal ySn collection days,maintain %botftware, mated =worklng Enable Collect,filter,and preserve associated with nr land-use and land- electronic/laid form tocked sampler prior raver datasets Application Isotope samples,send m USGS maintenance and ean to targeted replacement of Isce,Send samples to USGS automated samplers storm events stable isotope lab Manual collection of water samples, Develop and run replicates,and blanks automated scripts used to determine samples selected for analysis Generate and distribute sample laboratory analysts of samples colleefwn field farms Delivery of laboratory results to USGS CoRect,process,and deliver Restock automated samplers samples to HRSD Mborotory with clean fxxtieware Upload results into USGS database Review and provide quality assurance to All laboratory results.Publish approved data to NWISWeb Characterize spatial and temporal variability of nutrient and suspended Integrate continuous and discrete data solids concentrations Develop and calibrate surrogate regression models Compute annual nutrient and Calculate trends in concentration and suspended solids bads flow-adjusted bad De1k-w annual update to program USGS Responsibility partners HRSD Responsibility 13 Table l.1. Division of equipment ownership and responsibility for repairs and replacement. Equipment Responsible Party YSI Sondes USGS YSI Probes USGS YSI Accessories USGS Sutron 9210 USGS Sutron XMTR USGS Satellite Antenna USGS GPS Antenna USGS Sontek IQ USGS Cellular Modem USGS ISCO Signature Flowmeter HRSD ISCO LaserFlow HRSD ISCO 350 Area-Velocity Met( HRSD ISCO Tubing HRSD ISCO Intake HRSD Sonde Bracket HRSD Bilge Pump HRSD Equipment Enclosure HRSD Sampling Bottleware HRSD 14 Table 1.2. Itemized annual funding to be paid to USGS and HRSD. The bold text located in the "Average"column represents the amount to be paid by HRPDC to each agency annually to support completion of the proposed scope of work. Year 2025 2026 2027 2028 2029 Ave rage Existing Monitoring Program USGS $ 359,000 $364,600 $371,100 $377,800 $384,600 $ 372,000 HRSD $ 207,000 $214,200 $221,700 $229,500 $237,500 $ 222,000 Annual Total $ 566,000 $578,800 $592,800 $ 607,300 $622,100 $ 594,000 Trend Analysis USGS $ 12,000 $ 12200 $ 12,400 $ 12,600 $ 12,900 $ 12,500 HRSD $ _ $ _ $ _ $ _ $ _ $ _ Annual Total $ 12,000 $ 12,200 $ 12,400 $ 12,600 $ 12,900 $ 12,500 Mass Input Analysis USGS $ 28,000 $ 28,000 $ - $ - $ - $ 11,200 HRSD $ - $ - $ _ $ _ $ _ $ _ Annual Total $ 28,000 $ 28,000 $ - $ - $ - $ 11,200 Nutrient and Sediment Speciation USGS $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 HRSD $ 35,000 $ 35,700 $ 36,400 $ 37,100 $ 37,800 $ 36,400 Annual Total $ 40,000 $ 40,700 $ 41,400 $ 42,100 $ 42,800 $ 41,400 Nitrate Isotopes USGS $ 45,000 $ - $ - $ - $ - $ 9,000 HRSD $ 10,000 $ - $ - $ - $ - $ 2,000 Annual Total $ 55,000 $ - $ - $ - $ - $ 11,000 Total by Agency USGS $ 449,000 $409,800 $388,500 $395,400 $402,500 $ 410,000 HRSD $ 252,000 $249,900 $258,100 $266,600 $275,300 $ 261,000 Grand Total Annual Total $ 701,000 $659,700 $646,600 $ 662,000 $677,800 1 $ 670,000 15 MEMORANDUM OF AGREEMENT ESTABLISHING THE HAMPTON ROADS REGIONAL WATER QUALITY MONITORING PROGRAM This Memorandum of Agreement ("Agreement") is entered into this First day of March, 2014 by and among the Cities of Chesapeake, Hampton, Newport News, Norfolk, Portsmouth, and Virginia Beach (individually, the "Locality;" collectively, the "Localities") and the Hampton Roads Planning District Commission ("HRPDC"). WHEREAS, Sections 15.2-4200, et seq. of the Code of Virginia enables local governments to establish Planning District Commissions; and WHEREAS, the Localities, in common with several other local governments in the region, have acted, pursuant to Sections 15.2-4200, et seq. of the Code of Virginia, to establish the HRPDC; and WHEREAS, the HRPDC has been requested and has undertaken various studies to support local government stormwater management programs, including compliance with Virginia Stormwater Management Program ('VSMP°) and the Municipal Separate Storm Sewer ("MS4") Permits; and WHEREAS, the Localities have requested the HRPDC to coordinate a regional water quality monitoring program; and NOW, THEREFORE, in consideration of the premises, mutual covenants, and obligations contained herein, the Localities and HRPDC hereby enter into this Agreement for the purposes of establishing and maintaining the Hampton Roads Regional Water Quality Monitoring Program. BASIC PREMISES The Localities initially received Virginia Pollutant Discharge Elimination System ("VPDES") Permits in 1996. Those permits, which were renewed in 2001, govern the discharges from the individual Locality's MS4s to waters of the state and impose certain operational and reporting requirements on those systems. These permits are renewable on a five (5) year basis, and the Localities applied for renewed permits in 2005. The Localities continue to operate programs under administratively continued permits. Permit renewals are expected in 2014. The Localities are interested in monitoring stormwater in a manner which quantifies the nitrogen, phosphorus, and sediment loads associated with specific land uses in Hampton Roads. The objective of the Regional Water Quality Monitoring Program is to collect data at a regional scale that will accurately measure the amount of nutrient and sediments delivered to waterways by the local MS4 systems. The data would be submitted to the February 2014 1 Virginia Department of Environmental Quality ("DEQ") and/or the Chesapeake Bay Program for updates to improve the accuracy of existing computer models, provide a basis upon which to administer local stormwater programs with a greater degree of precision, and improve action plans to meet the Chesapeake Bay total maximum daily load ("TMDL") and other local TMDLs for impaired waters. The Regional Water Quality Monitoring Program is based on a five-year work plan with acquisition of monitoring equipment and services amortized over the entire term of the initial program. HRPDC RESPONSIBILITIES Under the terms of this Agreement, the HRPDC staff is responsible for the following: Provide technical support related to water quality monitoring issues to local government staff. • Provide the necessary administrative, technical, and clerical resources to support program activities. • Prepare an annual budget for the Hampton Roads Regional Water Quality Monitoring Program. Assist the signatories in coordinating communication on monitoring activities to state and federal agencies to ensure that program goals are met. • Take steps, in conjunction with the Localities, to obtain financial support for program activities from outside sources, including federal, state, and private grants, to the extent that this objective may be accomplished without creating a conflict of interest, as determined by the Localities. • Contract with the Hampton Roads Sanitation District ("HRSD") and the United States Geological Survey ("USGS") to provide sampling and data analysis required by the regional program. • Provide the raw data from all monitoring devices directly to the Localities. Prepare annual program reports, or components thereof, which comply with the provisions of the MS4 permits and stormwater management programs of the Localities. Facilitate the use of the monitoring data in the local TMDL studies being prepared through the DEQ and the United States Environmental Protection Agency and facilitate preparation of TMDL Implementation Plans for impaired waters in the Hampton Roads Region, if requested. February 2014 2 LOCAL GOVERNMENT RESPONSIBILITIES Under the terms of the Agreement, the Localities are responsible for the following.. • Appoint a representative to serve on the steering committee for the Regional Water Quality Monitoring Program to represent the local government stormwater and water quality related concerns. • Provide timely technical review of HRPDC analyses and conclusions. • Provide input on monitoring site selection and land use characterization to support HRSD's sampling and USGS data analysis. • Provide annual funding to support the agreed-upon regional program, subject to appropriation. METHOD OF FINANCING Program costs will be divided equally between the Localities, and the annual cost to each Locality for each year of the five year term of this Agreement is estimated at $84,000. Local contributions may be increased above this annual estimate to reflect program needs only upon modification of this Agreement. Financial support from other entities, such as federal and state agencies, and the private sector, may be sought and obtained to support the activities of the Hampton Roads Regional Water Quality Monitoring Program, to the extent that this financing effort may be accomplished without creating a conflict of interest, as determined by the Localities. AVAILABILITY OF FUNDS Performance by the HRPDC of its responsibilities under this Agreement is subject to the availability of funding from the Localities. The Localities' failure to provide the necessary funding to support these activities will constitute a Notice to Modify or Terminate the Agreement. MODIFICATIONS Modifications to this Agreement must be submitted in writing, approved by the HRPDC, and accepted by all signatories. DURATION AND TERMINATION This Agreement will have a term of five (5) years, extending from the date of full execution of the Agreement by the signatories. To conform to local government charter and Virginia Code requirements, the funding provisions of this Agreement will be subject February 2014 3 to annual appropriations. Any signatory may terminate its participation in the Hampton Roads Regional Water Quality Monitoring Program by written Notice to Terminate to all other parties. Such termination will be effective with the start of the following fiscal year. Depending upon the terms of individual MS4 permits, termination of participation in the Hampton Roads Regional Stormwater Management Program in the middle of a permit term may result in changes to permit conditions and require renegotiation of the individual locality's MS4 permit from DEQ. OWNERSHIP OF PROPERTY It is not the intent of the signatories that this Agreement will result in the purchase, ownership, leasing, holding, or conveying of any real property, other than those real property rights necessary for the location of the monitoring equipment. At the option of the locality, the equipment paid for by the Localities will be the property of the locality in which the equipment is located. INDEMNITY It is the intent of the signatories that no signatory will be held liable for any damage or associated penalties caused by or associated with the failure of any other signatory to discharge its duties or to exercise due diligence in discharging its duties under this Agreement, and that no signatory, by entering this Agreement, waives any defenses or immunities available to it at law, including, but not limited to, those set forth in Section 15.2-970 of the Code of Virginia. It is the intent of the signatories that no signatory will be held liable for any damage or associated penalties caused by or associated with the failure of any other signatory to comply with the terms and conditions of the signatory's MS4 permit. SEVERABILITY If any provision in this Agreement is determined by a court of competent jurisdiction to be invalid and unenforceable, then the remaining provisions shall survive and remain valid and enforceable. DISPUTE RESOLUTION AND APPLICABLE LAW This Agreement shall be governed, interpreted and enforced by the laws of the Commonwealth of Virginia. In the event of a dispute between any parties arising out of or related to the Agreement, the parties agree to submit any cause of action to mediation upon consent of all necessary parties, or, to a court with competent jurisdiction located in the corporate limits of one of the member Localities. February 2014 4 LIST OF SIGNATORIES Signature pages will be signed in counterparts. CITY OF CHESAPEAKE CITY OF HAMPTON CITY OF NEWPORT NEWS CITY OF NORFOLK CITY OF PORTSMOUTH CITY OF VIRGINIA BEACH HAMPTON ROADS PLANNING DISTRICT COMMISSION This listing of participants will be followed by individual signature pages. February 2014 5 IN WITNESS THEREOF, the duly authorized Chief Administrative Officer of the Localities and the Executive Director of the Hampton Roads Planning District Commission hereby execute this Agreement. HAMPTON ROADS PLANNING DISTRICT COMMISSION By: Date: d I1 I) Date: Attest: r February 2014 6 IN WITNESS THEREOF, the duly authorized Chief Administrative Officer of the Localities and the Executive Director of the Hampton Roads Planning District Commission hereby execute this Agreement. OF C ESAPEAKE Date: Date: Attest: �pppplViED AS TO FOMA February 2014 7 IN WITNESS THEREOF, the duly authorized Chief Administrative Officer of the Localities and the Executive Director of the Hampton Roads Planning District Commission hereby execute this Agreement. CITY OF HAMPTON By: A ?c t Mary B. Buntiri ity Manager f Date: Y Attest: Clerk of Council CITY OF HAMP Ord Date: �`�-{ 1`� OFFICE OF THE CITY ATTORNEY Approved ae to"I form and eufHciency Date: h' 1 • j4 Approved as to Content: Attomey 9:9e��R 0 I/k,4 Department of Public Works February 2014 8 IN WITNESS THEREOF, the duly authorized Chief Administrative Officer of the Localities and the Executive Director of the Hampton Roads Planning District Commission hereby execute this Agreement. CITY OF NEWPORT NEWS By: -�� 0,h—�� ty Manager Date: -1 ul i ATTEST: APPROVED AS TO FORM: hw;j- (?,�& , City Clerk City Attorney Date: -,2 February 2014 10 tN- [ 'Nfi THEa . du(t.�r ::_.._W. ::..... if rt�iq�sty C3#i ,e� �f , Coa[lfit4f:: i�,;.:ii�aii� �1(rr,'tti :.`I a! . .,..... t t- ad �. ... 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Y. . . . .... ... . ......: . . . . :. . . . ..... . . .. . . .. . ... .. . .. .. . . ..�t6ttri. .:. . ..: .. :.. ... . :::::-Ci.--L. .:G erk < �'..:. .: . .. - . . .:.:..,•.. . .: ::: 1 ::. ... - .. . ...... ... . .. ., ... . .. . ...... :::.:.:.t ,pproved:�ts:o Fotm&Collect. ess -: . . . .. ........ ..... . . :. . .. . � A .... 1. . . .. . . . . . . .. . :..... ::::... ... ...... .: .. .::.:::. . ..- ......1. :-Cyi thl B. Hall; p . . Y : ...orney'.: .. .::. :: ':. :.. .::.: :.:• .. . ..... :: .::::... . .. ... . :;,..:.... . ... , .. : :. .:.. .. .. 6 -: . ... ; .....: ...;... .. .. . . ... i .. - ' .I . ...... .. F(*Ua 2�:`(4 _ y� ry � � --- . IN WITNESS THEREOF, the duly authorized Chief Administrative Officer of the Localities and the Executive Director of the Hampton Roads Planning District Commission hereby execute this Agreement. CITY OF PORTSMOUTH By: �ci+7� �• ,'Zw-r— — Date: MAa" 14, 20 ('- Date: �7�/�{ Attest--i��- February 2014 9 IN WITNESS THEREOF, the duly authorized Chief Administrative Officer of the Localities and the Executive Director of the Hampton Roads Planning District Commission hereby execute this Agreement. CITY OF VIRGINIA BEACH 6y: Date: AA, 1 rJ 24 j q Date: -14 Attest:: `,MC APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: 1, D ment of Public Works i ttomey's Office February 2014 12 FIRST AMENDMENT TO MEMORANDUM OF AGREEMENT ESTABLISHING THE HAMPTON ROADS REGIONAL WATER QUALITY MONITORING PROGRAM THIS FIRST AMENDMENT TO THE MEMORANDUM OF AGREEMENT ESTABLISHING THE HAMPTON ROADS REGIONAL WATER QUALITY MONITORING PROGRAM among the Cities of Chesapeake, Hampton, Newport News, Norfolk, Portsmouth, and Virginia Beach (the "Localities") and the Hampton Roads Planning District Commission ("HRPDC") (this "First Amendment'), effective this _1st_ day of _March_, 2019, amends the original Memorandum of Agreement among the parties dated March 1, 2014 (the "Agreement'). The Localities and HRPDC shall be referred to jointly as the "Parties." RECITALS: WHEREAS, by its terms, the Agreement terminates on March 4, 2019, and the Parties wish to amend the Agreement and extend its term prior to its termination; and WHEREAS, the Parties agree to amend the Agreement and continue their arrangement as outlined herein. AGREEMENT Now, THEREFORE, WITNESSETH, for and in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the Parties agree as follow: 1. Recitals. The foregoing recitals are incorporated by reference as if fully set forth herein. 2. Amendments. The Agreement is amended pursuant to the following modifications. a. Page 1, "BASIC PREMISES," delete the last sentence of the first paragraph and replace it with "The current permit was renewed in 2016 and will continue through 2021, at which time there will be another permit renewal." b. Page 3, "LOCAL GOVERNMENT RESPONSIBILITIES," delete the third bullet in its entirety. C. Page 3, "METHOD OF FINANCING," delete the first sentence of the first paragraph and replace it with "Program costs will be divided equally among the Localities, and the annual cost to each Locality for each year of the six-year term of this First Amendment is estimated at $77,917." d. Page 3, "DURATION AND TERMINATION," The original five year term will expire on March 1, 2019, and the Agreement will renew for a six year term ending March 1, 2025. e. All references to "this Agreement" shall be replaced with "this First Amendment." 3. Remaining Terms. Unless otherwise specified herein, the remaining terms and conditions of the Agreement remain in full force and effect. [SIGNATURES APPEAR ON FOLLOWING PAGES] 2 LIST OF SIGNATORIES Signature pages will be signed in counterparts. CITY OF CHESAPEAKE CITY OF HAMPTON CITY OF NEWPORT NEWS CITY OF NORFOLK CITY OF PORTSMOUTH CITY OF VIRGINIA BEACH HAMPTON ROADS PLANNING DISTRICT COMMISSION This listing of participants will be followed by individual signature pages. 3 IN WITNESS THEREOF, the duly authorized Chief Administrative Officer of the Localities and the Executive Director of the Hampton Roads Planning District Commission hereby execute this Agreement. HAMPTON ROADS PLANNING DISTRICT COMMISSION By: Date: 3 1 Date: 311 n r Attest: October 2018 IN WITNESS THEREOF, the duly authorized Chief Administrative Officer of the Localities and the Executive Director of the Hampton Roads Planning District Commission hereby execute this Agreement. CITY OF CHESAPEAKE By: ames E. Baker, City Ma ager Date: Date: E, :') Attest. A-4 1A DL`'Y`J Sandy Madison ity Clerk Approved as to form: Deputy Ci Att rney 3 IN WITNESS THEREOF, the duly authorized Chief Administrative Officer of the Localities and the Executive Director of the Hampton Roads Planning District Commission hereby execute this Agreement. CITY OF HAMPTON By: Date: j Date: 21 too _--- Att CITY OF HAMPTON OFFICE OF THE CITY ATTORNEY Approved to 10 wW legal sufficiency icy on ey October 2018 IN WITNESS THEREOF, the duly authorized Chief Administrative Officer of the Localities and the Executive Director of the Hampton Roads Planning District Commission hereby execute this Agreement. CITY OF NORFOLK By: _ 11 ALL ILL Date: II.I y . Is Date: I ( L(r®r Attes . Form & Correctness Approved: 7 Cynthia B. H , Deputy City Attorney October 2018 IN WITNESS THEREOF, the duly authorized Chief Administrative Officer of the Localities and the Executive Director of the Hampton Roads Planning District Commission hereby execute this Agreement. CITY OF NEWPORT NEWS By: City0manager Date: Date: It/30/Zbi 8 APPROVED To FORM: Attest: kq/�, City Clerk V De i)t/y Atto/rrne D te: ! ( 0 �® October 2018 IN WITNESS THEREOF, the duly authorized Chief Administrative Officer of the Localities and the Executive Director of the Hampton Roads Planning District Commission hereby execute this Agreement. CITY OF PORTSMOUTH Dr. Pet is Patton C Mana er Date:_ ' 147 Date: 3)m Attest: & ,Oki C-JN U44 ` October 2018 IN WITNESS THEREOF, the duly authorized Chief Administrative Officer of the Localities and the Executive Director of the Hampton Roads Planning District Commission hereby execute this Agreement. CITY OF VIRGINIA BEACH By. Date: o�`�•aO�q Date: (got Attest: b2z- APPROVED AS 1 U LEGAL SUFFICIENCY _pity%' �� ''S tliirsPi October 2018 51 ITEM— VI L5 ORDINANCESIRESOL UTIONS ITEM#75950 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council ADOPTED,BY CONSENT,Resolution to APPROVE the City's Participation re the proposed settlement of Opioids Related Claims Voting: I1-0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 1 A RESOLUTION APPROVING THE CITY'S 2 PARTICIPATION IN THE PROPOSED 3 SETTLEMENT OF OPIOID-RELATED CLAIMS 4 5 WHEREAS, the opioid epidemic that has cost thousands of human lives across 6 the country also impacts the City of Virginia (the "City") by adversely impacting the 7 delivery of emergency medical, law enforcement, criminal justice, mental health and 8 substance abuse services, and other services by the City's various departments and 9 agencies; and 10 11 WHEREAS, the City has been required and will continue to be required to allocate 12 substantial taxpayer dollars, resources, staff energy and time to address the damage the 13 opioid epidemic has caused and continues to cause the citizens of the City; and 14 15 WHEREAS, the City has filed suit against Kroger Co. ("Kroger") for its role in the 16 distribution, manufacture, and sale of the pharmaceutical opioid products that have fueled 17 the opioid epidemic that has harmed the City; and 18 19 WHEREAS, the City's suit seeks recovery of the public funds previously expended 20 and to be expended in the future to abate the consequences and harms of the opioid 21 epidemic; and 22 23 WHEREAS, a settlement proposal has been negotiated that will cause Kroger to 24 pay to resolve opioid-related claims against it, and 25 26 WHEREAS, the City has approved and adopted the Virginia Opioid Abatement 27 Fund and Settlement Allocation Memorandum of Understanding (the "Virginia MOU"), and 28 affirms that the pending settlement with Kroger shall be considered "Settlements" that are 29 subject to the Virginia MOU, and shall be administered and allocated in the same manner 30 as the opioid settlements entered into and approved by the City Council; and 31 32 WHEREAS, the City's outside opioid litigation counsel has recommended that the 33 City participate in the settlement in order to recover its share of the funds that the 34 settlement would provide; and 35 36 WHEREAS, the City Attorney has reviewed the available information about the 37 proposed settlement and concurs with the recommendation of outside counsel; 38 39 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 40 OF VIRGINIA BEACH, VIRGINIA, THAT: 41 42 The City Council approves of the City's participation in the proposed settlement of 43 opioid-related claims against Kroger and directs the City Attorney and/or the City's outside 44 counsel to execute the documents necessary to effectuate the City's participation in the 45 settlement, including the required release of claims against the settling entity. Adopted by the Council of the City of Virginia Beach, Virginia, on the 9th day Of July , 2024. APPROVED AS TO LEGAL SUFFICIENCY: Zney s ffice CA16601 R-1 June 24, 2024 52 ITEM— VI.L6 ORDINANCESIRESOL UTIONS ITEM#75951 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council ADOPTED, BY CONSENT, Ordinance to AUTHORIZE temporary encroachments into two (2) City- Owned maintenance easements and variable width impoundment easement re construct, and maintain a rip rap revetment and a wood dock and maintain an existing plastic shed and an existing wood split rail fence at the rear of 1937 Haviland Drive DISTRICT 5 Voting: 11-0 Council Members Voting Aye: Michael F.Berlucchi,Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth" Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 1 Requested by Department of Public Works 2 3 AN ORDINACE TO AUTHORIZE 4 TEMPORARY ENCROACHMENTS INTO 5 TWO CITY-OWNED MAINTENANCE 6 EASEMENTS, AND A CITY-OWNED 7 VARIABLE WIDTH IMPOUNDMENT 8 EASEMENT, LOCATED AT THE REAR 9 OF 1937 HAVILAND DRIVE 10 11 WHEREAS, Larry M. Brink and Darlene Duncan Brink (the "Applicants") request 12 permission to construct and maintain 50 L.F. of quarry stone riprap revetment and a 10' x 13 10' wood dock, and to maintain an existing 8' x 6' x 6' plastic shed and an existing 4' wood 14 split rail fence (collectively, the "Temporary Encroachment") into a 15' and a 5' City-owned 15 maintenance easement, and a City-owned variable width impoundment easement, located 16 at the rear of 1937 Haviland Drive (GPIN: 2414-88-3874); and 17 18 WHEREAS, City Council is authorized pursuant to §§ 15.2-2009 and 15.2- 19 2107, Code of Virginia, 1950, as amended, to authorize temporary encroachments upon 20 the City's easements subject to such terms and conditions as Council may prescribe. 21 22 NOW, THEREFORE BE IT ORDAINED BY THE COUNCIL OF THE CITY OF 23 VIRGINIA BEACH, VIRGINIA: 24 25 That pursuant to the authority and to the extent thereof contained in §§ 15.2- 26 2009 and 15.2-2107, Code of Virginia, 1950, as amended, Larry M. Brink and Darlene 27 Duncan Brink, their heirs, assigns and successors in title are authorized to construct and 28 maintain the Temporary Encroachment within the City's easements as shown on the map 29 entitled: "EXHIBIT A ENCROACHMENT REQUEST FOR PROPOSED RIPRAP 30 REVETMENT, DOCK, FENCE, & SHED AT OCEAN LAKES PHASE 2, SEC 2, BK B LOT 31 32 FOR LARRY & DARLENE BRINK 1937 HAVILAND DRIVE VIRGINIA BEACH, VA 32 23454 GPIN: 24148838740000," Scale: 1" = 50', dated June 05, 2024, prepared by 33 Chesapeake Bay Site Solutions, a copy of which is attached hereto as Exhibit "A" and on 34 file in the Department of Public Works and to which reference is made for a more particular 35 description; 36 37 BE IT FURTHER ORDAINED, that the Temporary Encroachment is expressly 38 subject to those terms, conditions and criteria contained in the agreement between the City 39 of Virginia Beach and the Applicants (the "Agreement"), an unexecuted copy of which has 40 been presented to the Council in its agenda and will be recorded among the records of the 41 Clerk's Office of the Circuit Court of the City of Virginia Beach. 42 43 BE IT FURTHER ORDAINED, that the City Manager or his authorized 44 designee is hereby authorized to execute the Agreement; and 45 46 BE IT FURTHER ORDAINED, that this Ordinance shall not be in effect until 47 such time as Larry M. Brink and Darlene Duncan Brink and the City Manager or his 48 authorized designee execute the Agreement. 49 50 Adopted by the Council of the City of Virginia Beach, Virginia, on the 9 t h 51 day of J u 1 Y , 2024. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY AND FORM: P BLIC WOR kS / KtEAL ESTATE N� MEYER SC�fVIOR CITY ATTORNEY CA16426 R-2 Prepared: 06/11/2024 \\vbgov.com\dfs1\applications\citylaw\cycom32\wpdocs\d012\p048\00972246.doc �� 1. THIS EXHIB A RESULT S OF FIELD Ti ITH EXISTING �00�0'Qp'`��pp� MONUMENTS BI W AND PLATS S THE COMPIGOWN HERN OF EON AND DOES NOTE CONSTfME ��5 ��i/ A BOUNDARY SURVEY. pQ/ 00.0. 0 2. THE CITY OF VIRGINIA BEACH � � ��¢?� �. pQXX � IS NOT RESPONSIBLE FOR o o ' VERIFICATION OF N o EXISTING RESTRICTIONS REQUIRED BY N oo �;„ o i ��v / AOTHER GENCIES TIONS OR o ^ `t o "� �.�U1E I W m m W m o� I a a N o w agm� �tl; �mK,o i �.,mao o� CI OF IRGNIA 4*0 T�00 z . \S N o W N toll! O , o m N Z 5�' v IMPOU DMENT� ENT �� F (BTK TO BANK) _ O� o z ^ z M.B. 478, PG. 1226 ♦ w) N O �$GREGORY 0. MILSTEAD O I ILu Lic. No. 047323 F� ip 6�5�21024 AlN�k W5 •�0� ONAL 4 ITT a PROPOSILD 50 L.F. OF � 00 Edge of I 50•0• CLASS Al QUARRY STONE water RIPRAP REVETMENT Ex.Ripro 010.0' & 10'x1O' WOOD DOCKI Ex. Top Ex. 4' Wood , of Bonk Split Roil Fence 20.0 f2.6'I I Bx6X6' X. 15' CITY RGINIA BEAC 1 CITY OF VIR�INIA BEACH c, woon Prelobricoted MAINTENANCE EASEMENT DRAINAGE EASEMENT °"k I Plostic Shed M.B. 2478, PG.1226 M.B. 2478, ,G. 1226 I Ex. 6' Wood 11937 I Stockode I � Ex. 6' Wood Ex 2_Sry rFence 5'1 MAINT. Stockode � Fence I I Wood I EASEMENT Fmme YFAM STATE KNI M.B. 2478 PG. 1226 SOUTH� (� I I c I I N/344872 .252 ±166' TO INTERSECTION--- I u„- ' • W E.122182 0.5j HAVILAND DRIVE do ES HA VILAND DRIVE A f PIN(F) (50' RIW) o sJM o 100Feet E.-12218237 000 (M.B.2478, PG.1226) SCALE: 1"=50' EXHIBIT A ENCROACHMENT REQUEST FOR '� PROPOSED RIPRAP REVETMENT, DOCK, FENCE, & SHED AT CH WFAM BM OCEAN LAKES PHASE 2, SEC 2, BK B LOT 32 SITE SOLUTIONS FOR LARRY & DARLENE BRINK P.O.BOX 6663,VA.23456 1937 HAVILAND DRIVE PH.:757-575-3715 VIRGINIA BEACH,VA WWW.CHESAPEAKEBAYSTEOLUTIONS.COM VIRGINIA BEACH, VA 23454 GPIN: 24148838740000 PREPARED BY VIRGINIA BEACH CITY ATTORNEY'S OFFICE (BOX 31) EXEMPTED FROM RECORDATION TAXES UNDER SECTION 58.1-811(C)(4) THIS AGREEMENT, made this _ day of -TuM e , 2024, by and between the CITY OF VIRGINIA BEACH, VIRGINIA, a municipal corporation of the Commonwealth of Virginia, Grantor, "City", and LARRY M. BRINK and DARLENE DUNCAN BRINK, husband and wife, THEIR HEIRS, ASSIGNS AND SUCCESSORS IN TITLE, collectively "Grantee", even though more than one. WITNESSETH: WHEREAS, the Grantee is the owner of that certain lot, tract, or parcel of land designated and described as Lot "32", as shown on that certain plat entitled: "SUBDIVISION OF OCEAN LAKES PHASE TWO - SECTION TWO PRINCESS ANNE BOROUGH — VIRGINIA BEACH, VIRGINIA," Scale: 1" = 50', dated November 1985, prepared by The Sirine Group, LTD., which plat is recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia in Map Book 2478, at page 1228, and being further designated, known, and described as 1937 Haviland Drive, Virginia Beach, Virginia 23454. WHEREAS, it is proposed by the Grantee to construct and maintain a 50 L.F. quarry stone riprap revetment and a 10' X 10' wood dock, and to maintain an existing 8' x 6' x 6' plastic shed and an existing 4' wood split rail fence, collectively, the "Temporary Encroachment", in the City of Virginia Beach; and GPINS: NO GPINS ASSIGNED (A CITY-OWNED 15' AND 5' MAINTENANCE EASEMENT, AND A CITY-OWNED VARIABLE WIDTH IMPOUNDMENT EASEMENT) 2414-88-3874 (1937 HAVILAND DRIVE) WHEREAS; in constructing and maintaining the Temporary Encroachment, it is necessary that the Grantee encroach into a 15' and 5' City-owned maintenance easement, and a City-owned variable width impoundment easement collectively, the "Encroachment Area"; and WHEREAS, the Grantee has requested that the City permit the Temporary Encroachment within the Encroachment Area. NOW, THEREFORE, for and in consideration of the premises and of the benefits accruing or to accrue to the Grantee and for the further consideration of One Dollar ($1.00), cash in hand paid to the City, receipt and sufficiency of which are hereby acknowledged, the City hereby grants to the Grantee permission to use the Encroachment Area for the purpose of constructing and maintaining the Temporary Encroachment. It is expressly understood and agreed that the Temporary Encroachment will be constructed and maintained in accordance with the laws of the Commonwealth of Virginia and the City of Virginia Beach, and in accordance with the City's specifications and approval and is more particularly described as follows, to wit: A Temporary Encroachment into the Encroachment Area as shown on that certain exhibit plat entitled: "EXHIBIT A ENCROACHMENT REQUEST FOR PROPOSED RIPRAP REVETMENT, DOCK, FENCE, & SHED AT OCEAN LAKES PHASE 2, SEC 2, BK B LOT 32 FOR LARRY & DARLENE BRINK 1937 HAVILAND DRIVE VIRGINIA BEACH, VA 23454 GPIN: 24148838740000," Scale: 1" = 50', dated June 05, 2024, prepared by Chesapeake Bay Site Solutions, a copy of which is attached hereto as Exhibit "A" and to which reference is made for a more particular description. Providing however, nothing herein shall prohibit the City from immediately removing, or ordering the Grantee to remove, all or any part of the Temporary 2 Encroachment from the Encroachment Area in the event of an emergency or public necessity, and Grantee shall bear all costs and expenses of such removal. It is further expressly understood and agreed that the Temporary Encroachment herein authorized terminates upon notice by the City to the Grantee, and that within thirty (30) days after the notice is given, the Temporary Encroachment must be removed from the Encroachment Area by the Grantee; and that the Grantee will bear all costs and expenses of such removal. It is further expressly understood and agreed that the Grantee shall indemnify, hold harmless, and defend the City, its agents, and employees, from and against all claims, damages, losses and expenses, including reasonable attorney's fees, in case it shall be necessary to file or defend an action arising out of the construction, location or existence of the Temporary Encroachment. It is further expressly understood and agreed that nothing herein contained shall be construed to enlarge the permission and authority to permit the maintenance or construction of any encroachment other than that specified herein and to the limited extent specified herein, nor to permit the maintenance and construction of any encroachment by anyone other than the Grantee. It is further expressly understood and agreed that the Grantee agrees to maintain the Temporary Encroachment so as not to become unsightly or a hazard. It is further expressly understood that any existing encroachments referenced in the attached Exhibit or in this Agreement are the ongoing maintenance obligation of the Grantee and the City disclaims any ownership interest or maintenance obligation of such encroachments. 3 It is further expressly understood and agreed that the Grantee must obtain and keep in effect liability insurance with the City as a named insured in an amount not less than $500,000.00, per person injured and property damage per incident, combined. The company providing the insurance must be registered and licensed to provide insurance in the Commonwealth of Virginia. The Grantee will provide endorsements providing at least thirty (30) days written notice to the City prior to the cancellation or termination of, or material change to, any of the insurance policies. The Grantee assumes all responsibilities and liabilities, vested or contingent, with relation to the construction, location, and/or existence of the Temporary Encroachment. It is further expressly understood and agreed that the Temporary Encroachment must conform to the minimum setback requirements, as established by the City. It is further expressly understood and agreed that the City, upon revocation of such authority and permission so granted, may remove the Temporary Encroachment and charge the cost thereof to the Grantee, and collect the cost in any manner provided by law for the collection of local or state taxes; may require the Grantee to remove the Temporary Encroachment; and pending such removal, the City may charge the Grantee for the use of the Encroachment Area, the equivalent of what would be the real property tax upon the land so occupied if it were owned by the Grantee; and if such removal shall not be made within the time ordered hereinabove by this Agreement, the City may impose a penalty in the sum of One Hundred Dollars ($100.00) per day for each and every day that the Temporary Encroachment is allowed to continue thereafter, and may collect such compensation and penalties in any manner provided by law for the collection of local or state taxes. 4 IN WITNESS WHEREOF, LARRY M. BRINK and DARLENE DUNCAN BRINK, the said Grantees, have caused this Agreement to be executed by their signatures. Further, that the City of Virginia Beach has caused this Agreement to be executed in its name and on its behalf by its City Manager and its seal be hereunto affixed and attested by its City Clerk. (THE REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK) 5 CITY OF VIRGINIA BEACH By: (SEAL) City Manager/Authorized Designee of the City Manager STATE OF VIRGINIA CITY OF VIRGINIA BEACH, to-wit: The foregoing instrument was acknowledged before me this day of , 2024, by , CITY MANAGER/AUTHORIZED DESIGNEE OF THE CITY MANAGER OF THE CITY OF VIRGINIA BEACH, VIRGINIA, on its behalf. He/She is personally known to me. (SEAL) Notary Public My Notary Registration Number: My Commission Expires: (SEAL) ATTEST: City Clerk/Authorized Designee of the City Clerk STATE OF VIRGINIA CITY OF VIRGINIA BEACH, to-wit: The foregoing instrument was acknowledged before me this day of 2024, by , CITY CLERK/AUTHORIZED DESIGNEE OF THE CITY CLERK OF THE CITY OF VIRGINIA BEACH, VIRGINIA, on its behalf. She is personally known to me. (SEAL) Notary Public My Notary Registration Number.- My Commission Expires: 6 Larry M. Arink Darlene Duncan Brink STATE OF VIRGINIA 1 CITY/COUNTY OF 'i tl to-wit: 5� The foregoing instrument was acknowledged before me this day of 2024, by Larry M. Brink and Darlene Duncan B nk. (SEAL) Notary PulSlic 01,"a+wrn"n010" Oft D. My Notary Registration Number: 1 D �, ' NOTMY ••.: '-_ My Commission Expires: I O PUBLIC ' REo.#7882112 Q MY COMMISSION EXPIRES ? 11/30=4 ALTH•0 �uuuuN``, APPROVED AS TO CONTENTS APPROVED AS TO LEGAL SUFFICIENCY AND FORM o P �BLIC WOR - REAL ESTATE AN RMEYER SENIOR CITY ATTORNEY 7 11TTHIS EXHIB" A RESULT OF FIELD TIEM EXISTING MONUMENTS COMBI�1 ED-wrrH 0�� ; Q �5 1`L�6 0/ THE COMPILATION OF DEEDS pp�p`L� �� p�� 6 �� OQp. h e AND PLATS S HEREON �.tiOg5 AND DOES Yf C�TUTE ��5 ti / p��p`�'��y6 bpi A BOUNDARY iURVEY. C, �0�0 2. THE CITY OF y�IIRGINIA BEACH IS NOT RESPONSIBLE FOR q. o " VERIFICATION OF 1 N RESTRICTIONS IREQUIRED BY j- o S " o EXISTING OTHER ASSOCIATIONS OR i�i �o~'N I 1`� ^oo �o"�o ao� Qo AGENCIES o -°o I z o `� I �`„,,N�;oo LAKE mLV o "� �� oao , z� mm �N \5m I xc., m�o o� C OF RG IA � z�;�S � � �m°""°o IMPOU DMENT�ENT a cVv 76� �� za (BANK TO BANK)� M.B. 478, PG. 1226 Zo : I I� o 0 1 •�GREGORY 0. MILSTEAD�• •'� Uc. No. 47323 F� t 6/5/2024 NSfiwoPAL ,•II I a a PROPOStD 50 L.F. OF 1 •••••r••• Edge of CLASSAl QUARRY STONE Water RIPRAP REVETMENT Ex.Ripra oto.o' & 10'x1 ' WOOD DOCK Ex. Top I 1 Ex. 4' Wood 20.0 o/ Bonk �— Split Rai/ Fence 8x6X6' Ex. Y 15' CITY VIRGINIA BEACH 1 CITY OF VIR�INIA BEACH r, W.±2.6 1 I Pre/obricoted MAINTENANCE EASEMENT DRAINAGE EASEMENT Dek I P�os6c Shed M.B. 247 , PG.1226 M.B. 2478, PG. 1226 Ex. 6' Wood 119J7 I Stockade Ex. 6' Wood Ex 2-Sty Fence 5'1 MAINT. Fenceode i F�m1ne 1 EASEMENT VVWMFence PLW 2478 PG. 1226 1 souni ZONE I 106. I N/344872 .252 ±166' TO INTERSECTION- 1 TA" - w E.122182 0.5300 OF HAVILAND DRIVE do --- --- ESTEVAN COURT PIN(F) HA VIL4ND DRIVE 27 (50 R/W) 100Feet E.-122182,3�6300 (M.B.2478, PG.1226) SCALE: 1„=50' EXHIBIT A r ENCROACHMENT REQUEST FOR '� PROPOSED RIPRAP REVETMENT, DOCK, FENCE, & SHED AT CUSAPEAM BAY OCEAN LAKES PHASE 2, SEC 2, BK B LOT 32 SITE SOLUTIONS FOR LARRY & DARLENE BRINK PA.BOX6663 1937 HAVILAND DRIVE VIRGINIA BEACH,VA.23456 PH_KEBAY FTESO5 VIRGINIA BEACH, VA 23454 W W W.CHESAPEAKEBAYSITESOLUTIONS.COM GPIN: 24148838740000 53 ITEM— VI L 7 ORDINANCESIRESOL UTIONS ITEM#75952 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council ADOPTED,BY CONSENT, Ordinance to AUTHORIZE temporary encroachments into a portion of the City's right-of-way known as Atlantic Boulevard(formerly Ocean Avenue), commonly referred to as the City Greenbelt, adjacent to 901 Atlantic Avenue reconstruct,and maintain a stairway to patio area,paver walkway forADA access,foot wash,landscaping,LED lighting,concrete retaining walls level with lower patio and glass panel fence, handrails,paver patio and entry area DISTRICT 5 Voting: 11-0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 1 Requested by Department of Public Works 2 3 AN ORDINANCE TO AUTHORIZE TEMPORARY 4 ENCROACHMENTS INTO A PORTION OF CITY RIGHT- 5 OF-WAY KNOWN AS ATLANTIC BLVD. (FORMERLY 6 OCEAN AVENUE)COMMONLY REFERRED TO AS THE 7 CITY GREENBELT ADJACENT TO 901 ATLANTIC 8 AVENUE 9 10 WHEREAS, Dunes Hotel Investment Associates, LLC, a Virginia limited liability 11 company(the"Applicant")has requested permission to construct and maintain a stairway to 12 patio area, paver walkway for ADA access, foot wash, landscaping, LED lighting, concrete 13 retaining walls level with lower patio and glass panel fence, handrails, paver patio and entry 14 area, with a combined total of approximately 1,129 sq. ft.(the "Encroachments") within a 15 portion of an existing City right-of-way known as Atlantic Blvd. (formerly Ocean Avenue), 16 commonly referred to as the City Greenbelt, located adjacent to 901 Atlantic Avenue 17 (GPIN: 2427-24-6614-0002); and 18 19 WHEREAS, City Council is authorized pursuant to §§ 15.2-2009 and 15.2-2107, 20 Code of Virginia, 1950, as amended, to authorize temporary encroachments upon the 21 City's right-of-way subject to such terms and conditions as Council may prescribe. 22 23 NOW, THEREFORE BE IT ORDAINED BY THE COUNCIL OF THE CITY OF 24 VIRGINIA BEACH, VIRGINIA: 25 26 That pursuant to the authority and to the extent thereof contained in §§ 15.2-2009 27 and 15.2-2107, Code of Virginia, 1950, as amended, the Applicant, its heirs, assigns and 28 successors in title are authorized to construct and maintain the Encroachments within a 29 portion of the City's right-of-way, as shown on the map entitled: "EXHIBIT 'A' 30 ENCROACHMENT EXHIBIT PARCEL 'A' RESUBDIVISION OF LOTS 1 THROUGH 7, 31 BLOCK 9 VIRGINIA BEACH (M.B. 1, PG 23-A) (IN. 20080116000059720) VIRGINIA 32 BEACH, VIRGINIA DUNES HOTEL INVESTMENT ASSOCIATES, LLC (IN. 33 20100503000410180)", having a Scale: 1" =20', dated 11/27/2023, and prepared by WPL, 34 a copy of which is attached hereto as Exhibit A, and on file in the Department of Public 35 Works and to which reference is made for a more particular description; 36 37 BE IT FURTHER ORDAINED, that the Encroachments are expressly subject to 38 those terms, conditions and criteria contained in the agreement between the City of Virginia 39 Beach and Dunes Hotel Investment Associates, LLC (the "Agreement"), an unexecuted 40 copy of which has been presented to the Council in its agenda, and will be recorded among 41 the records of the Clerk's Office of the Circuit Court of the City of Virginia Beach; 42 43 BE IT FURTHER ORDAINED, that the City Manager or his authorized designee is 44 hereby authorized to execute the Agreement; and 45 BE IT FURTHER ORDAINED, that this Ordinance shall not be in effect until such 46 time as Dunes Hotel Investment Associates, LLC and the City Manager or his authorized 47 designee execute the Agreement. 48 49 Adopted by the Council of the City of Virginia Beach, Virginia, on the 9 th day of 50 J u 1 y , 2024. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY- c 7 P BL C WOR S, REAL ESTATE CITY ATTORNEY CA16425 \\vbgov.com\dfs1\applications\citylaw\cycom32\wpdocs\d024\p043\00974501.doc R-1 Prepared: June 25, 2024 CARD�N� STq TLAiVTIC BOULEVARD IoNE; ATE' (FORMERL Y OCEAN AVENUE) 23/9, Sov , NCRETE BOARDWALK: EXISTING BIKE . �M8 3 PG. 176) N� PATH CROSSING CONCRETE WALKWAY, III PROPOSED STAIRWAY TO PATIO AREA �� I LED LIGHTING (TYPICAL) 10' BIKE PATH - - - - - - - - -t - - - CONCRETE RETAINING SETBACK _ _ _ _ _ _ _ _ _ = EXISTING ASPHALT BIKE PATH _ WALLS LEl/EL WITH - - -- _ I WALLS PATIO AND GLASS FOOTWASH (REUSE EX. PAVERS) _ _ _ - _-_-_ - _ - - - PANEL FENCE FOR WIND TIE INTO EX. WALKWAY FOR ADA " RCP STEPS — _ — _ = BLOCK (TYPICAL) (SEE ACCESS (REUSE EX. PAVERS) _ — DETAIL ON SHEET 4) 11 4, HANDRAILS (TYPICAL) PROPOSED PAVER PATIO -� PLANTING BED (TYPICAL) AND ENTRY AREA LAWN (TYPICAL) Jill W� N iOiti S 13'50'19" E 355.00' EDGE OF EXISTING BUILDING ADD NEW VESTIBULE FOR N/F #901 ATLANTIC AVE ACCESS FROM LOBBY UNrr ONE (IN. 20071012001387900) CONDO UNIT LINE 0 20 40 60 Ft .� 7101 (IN. 20071016001406610; UNIT TWO IN. 27-24 26614-01110) GPIN: 2427-24-6614-0002 GRAPHIC SCALE GPIN: 2427-24-6614-0101 THRU 2427-24-6614-1202 (IN. 20071012001387900) SCALE: 1"=20' SHEET 1 OF 4 EXHIBIT 'A' LTH ENCROACHMENT EXHIBIT AFL f PARCEL 'A' RESUBDIVISION OF LOTS 1 THROUGH 7, BLOCK 9 VIRGINIA BEACH RIC ARNER-- (M.B. 1, PG. 23-A)(IN. 20080116000059720) Lic. 2904 a VIRGINIA BEACH, VIRGINIA 0312812024 Ldote: HOTEL NVESTMENT ASSOCIATES, LLC(IN. 20100503000410180) le �� Landscape Architecture Land Surveying /27/2023 fb/pg: proj. no.: 223-0041 �� ,SUgy Civil Engineering wpIsite.com 757.431.1041242IIIII IM S1E 8 WW BEACH,vA 2W0041—enchmnt exh.dwg plat ref.: V-287 CAD/chk: BKM/eag c�RO�N� STq i ATLANTIC BOULEVARD ZONE S sys °lq yE. (FORMERLY. OCEAN AV NUE) 1,1N 2�9 SQ. FT. OF IMPROVEMENTS - - - - - _ _ ENCROACHING INTO = - _ - _ - = - = - -7.0';7.-7'- - - - tl- - - - - - - - - - - - - - - - - - = .31.5' - - - - -2.4' - - - RIGHT-OF-WAY _ - _ - _ - _ - _ - - _ _ _ _ - - - - - - -78': - - - - - —9.0'5.0' 11.4' RESORT AREA 5.0' OUTDOOR CAFE FRANCHISE PROGRAM (NOT PART OF 15 7' ENCROACHMENT 1i, 19.0' PLAN) W1.32.55' S 1Y50'19" E N F #901 ATLANTIC AVE �5.0' 45.4' UNIT ONE 51.5' -� (IN. 20071012001384340) 0 20 40 60 Ft (IN. 20071016001406610; CONDO UNIT LINE UNIT F IN. 20080626000756110) GPIN: 2427-24-6614-0002 "po TWO GPIN: 2427-24-6614-0202 THRU (IN. 20071012001384340) GRAPHIC SCALE ��- SCALE: 1"=20' SHEET 2 OF 4 EXHIBIT 'A' ENCROACHWNT EXHIBIT L'I'H Owl-. RESUBDIVISION OF P LOTS 11 THROUGH 7, BLOCK 9 VNR(iItNA BEACH RJC ARNER�+ (M.B. 1, PG. 23—A)(IN. 20080116000059720) VIRON�NA BEACH, VIRON�NA Lic. 2904 DUNES HOTEL INVESTMENT ASSOCIATES, LLC(IN. 20100503000410180) 0311812014 Landscape Architecture Land Surveying date: 11/27/2023 fb/pg: proj. no.: 223-0041 SURV Civil Engineering wplsite.com 757.431.1041 24 p IruSfMIG iRAI 51E 8 VR61iA VA 2m file: 223-0041_enchmnt exh.dwg plat ref.: V-287 CAD/chk: BKM/eag CURVE TABLE A TLANTA C. BOULEVARD (FORMERL)• OCEAN AVENUE) C1 10.06 7.81 73'48 31 S 69*1729 E 19.J8 - C2 1 13 26.16 28'44 40 S 26'17 04 E 1299 ''Y.'Y:: (It/. .I 1.�, PG 176) C3 27.23I 36.76 L2 26 40 S 11 J121 E 26.61 = coot LINE TABLE ;'.::;�. • ::.r:',;' : I I 1p ED/ �S. PEE L 1 N 13'40 31 W 51.56 L2 N771855 E - L3 N 13'16 17 W 5.98 - - - - - - - - - - - - - L4 N 77'01 47 E 3.91 - - - - - - - I - - - - - - - - - - - - - - L5 S 14 JO 16 E 6.25 _- - -_- - ---_- - -_- - -_ - -_C - _- - - - -_- - - - L6 N 775113 E 4.89 — - - L8 - - - — — — L7 N 76'45 07 E 229 ►N —O— — — — L8 S 13'32 18 7.E 02 _ CZ � ^ L 11 L9 S 75'31 47 W 214 — G� L 10 S 7742 00 W 4.17 L 11 S 43'29 OS W 4.58 cp RESORT AREA L 12 N 365326 W J. L5 OUTDOOR CAFE L 13 S 75'38 09 W .34 L 12 FRANCHISE PROGRAM l L 14 S 18'48 10 E 0.54 11.4' v h L 13 (NOT PART OF L 15 S 76'14 59 W 15.41 L2 L j L 14 v ENCROACHMENT W1J2.55' PLAN) i0iy S 13'50'19" E L 1 N/F I #901 ATLANTIC AVE UNIT ONE CONDO UNIT LINE _♦ (IN. 20071012001387900) "1 (IN. 20071016001406610; 0 20 40 60 Ft IN. 20080626000756110) N/F � UNIT' 1w0 GPIN: 2427-24-6614-0101 THRU GPIN: 2427-24-6614-0002 GRAPHIC SCALE 2427-24-6614-1202 (IN. 20071012001387900) n SCALE: 1 =20 SHEET 3 OF 4 EXHIBIT 'A' L'H o ENCROACHMENT EXHIBIT I'r PARCEL 'A' RESUBDMSION OF LOTS 1 THROUGH 7, BLOCK 9 VIRGIN IA BEACH RIC ARNER►-� (M.B. 1, PG. 23—A)(IN. 20080116000059720) Lie. 2904 VIRGINIA BEACH, VIRGINIA 0312912024 kfile223 OTEL INVESTMENT ASSOCIATES, LLC(IN. 20100503000410180) `e Landscape Architecture Land Surveying 7/2023 fb/pg: proj. no.: 223-0041 �� SURV Civil Engineering wpplsite.com 757.431.1041 242 MISTANG TRAIL S1E 8 VRnlA VA 2315241—enchmnt exh.dwg plat ref.: V-287 CAD/chk: BKM/eag NOTE- THIS EXHIBIT IS A RESULT OF FIELD TIES TO EXISTING MONUMENTS COMBINED WITH THE COMPILATION OF DEEDS AND PLATS SHOWN HEREON AND DOES NOT CONSTITUTE A BOUNDARY SURVEY. THE CITY OF VIRGINIA BEACH IS NOT RESPONSIBLE FOR FINISH PAVERS-SEE VERIFICATION OF RESTRICTIONS REQUIRED BY OTHER THE CIVIL DRAWINGS ASSOCIATIONS OR AGENCIES. RAILING-SEE THE CIVIL DWGS. I SLAB-SEE PLAN • THE PROPOSED ENCROACHMENT SHALL NOT IMPEDED DRAINAGE TO THE EXISTING SYSTEM. THE ENCROACHMENTS 1-#4 CONTINUOUS TOP OF PAVER SHALL NOT BE BUILT OVER THE EXISTING DRAINAGE CONTINUOUS 3l4'CHAMFER ELEV.-SEE PLAN STRUCTURE. • THE OWNERS ACKNOWLEDGE THAT IF THE CITY FORCES #4 DOWELS AT 12'dc MUST PERFORM MAINTENANCE ACTIVITIES WITHIN THE CITY WITH STD.180'HOOK EASEMENT, THE ENCROACHMENTS MUST BE REMOVED AT CONTINUOUS 3/4'CHAMFER THE OWNER'S EXPENSE. POROUS FILL • ALL REQUIRED PERMITS (BUILDING, AND ASSOCIATED #4 AT 12'o/c HORIZONTAL VAPOR RETARDER TRADES) MUST BE OBTAINED PRIOR TO COMMENCEMENT #4AT12'acVERTICAL OF CONSTRUCTION. MIDDLE OF WALL- �'• .�S'CONCRETE WALL GRADE-SEETHE U CIVIL DRAWINGS 5-#4 CONTINUOUS TOP a rn #4 TIES AT 1Z'dc TOP STANDARD 90 HOOK iv 2-#4 CONT.BOTTOM i 4 3'CLR. T-4- SECTION NOT TO SCALE SHEET 4 OF 4 EXHIBIT 'A' L'H OP ENCROACHMENT EXHIBIT RESUBDIVISION OFR LO S 1 THROUGH 7, BLOCK 9 VIRGINIA BEACH RIC ARNER (M.B. 1, PG. 23—A)(IN. 20080116000059720) Lie. 2904 VIRGINIA BEACH, VIRGINIA 0312812024 DUNES HOTEL INVESTMENT ASSOCIATES, LLC(IN. 20100503000410180) Landscape Architecture Land Surveying date: 11/27/2023 fb/pg: prof. no.: 223-0041 SUIDV Civil Engineering Fw�Isite.com 757.431.1041 242 MMANG RAIL STE 8 YIM BfJIC11,VA 2W file: 223-0041_enchmnt exh.dwg rplat ref.: V-28 CCAD/chk: BKM/eag PREPARED BY VIRGINIA BEACH CITY ATTORNEY'S OFFICE(BOX 311 EXEMPTED FROM RECORDATION TAXES UNDER SECTION 58.1-811(C) (4) THIS AGREEMENT, made this 17t" day of June, 2024, by and between the CITY OF VIRGINIA BEACH, VIRGINIA, a municipal corporation of the Commonwealth of Virginia, Granter, "City", and DUNES HOTEL INVESTMENT ASSOCIATES. LLC, a Virginia limited liability company, ITS HEIRS, ASSIGNS AND SUCCESSORS IN TITLE, collectively "Grantee", even though more than one. WITNESSETH: WHEREAS, the Grantee is the owner of that certain real property located in the City of Virginia Beach, Virginia, described as Unit Two in 900 Oceans Master Condominium, together with an undivided interest in common elements, and together with any and all easements and other rights appurtenant to Unit Two as defined and described in the Declaration of 900 Oceans Master Condominium ("Master Declaration") dated October 1, 2007 as recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia (the "Clerk's Office") on October 12, 2007, as Instrument No. 20071012001387900. Unit Two being further depicted on the plat and plans included and incorporated by reference as Exhibit "E" to the Master Declaration,- WHEREAS, the City entered into an encroachment agreement dated August 14, 2006, recorded in the Clerk's Office as Instrument No. 20061116001730320 (the "2006 Agreement") with the Grantee's predecessor in title, which 2006 Agreement was assumed by Grantee, and except as modified herein, the 2006 Agreement remains in full force and effect, binding upon the Grantee herein; GPIN: CITY RIGHT OF WAY ATLANTIC BLVD. (FORMERLY OCEAN AVENUE) (NO GPIN) 2427-24-6614-0002 (901 ATLANTIC AVENUE) WHEREAS, it is proposed by the Grantee to construct and maintain a stairway to patio area, paver walkway for ADA access, foot wash, landscaping, LED lighting, concrete retaining walls level with lower patio and glass panel fence, handrails, paver patio and entry area, with a combined total of approximately 1,129 sq. ft., collectively, the "Temporary Encroachment", in the City of Virginia Beach; and WHEREAS, in constructing and maintaining the Temporary Encroachment, it is necessary that the Grantee encroach into a portion of an existing City right-of-way known as Atlantic Blvd. (formerly Ocean Avenue), commonly referred to as the City Greenbelt, the "Encroachment Area"; and WHEREAS, the Grantee has requested that the City permit the Temporary Encroachment within the Encroachment Area. NOW, THEREFORE, for and in consideration of the premises and of the benefits accruing or to accrue to the Grantee and for the further consideration of One Dollar ($1.00), cash in hand paid to the City, receipt and sufficiency of which are hereby acknowledged, the City hereby grants to the Grantee permission to use the Encroachment Area for the purpose of constructing and maintaining the Temporary Encroachment. It is expressly understood and agreed that the Temporary Encroachment will be constructed and maintained in accordance with the laws of the Commonwealth of Virginia and the City of Virginia Beach, and in accordance with the City's specifications and approval and is more particularly described as follows, to wit: A Temporary Encroachment into the Encroachment Area as shown on that certain exhibit plat entitled: "EXHIBIT 'A' ENCROACHMENT EXHIBIT PARCEL 'A' RESUBDIVISION OF LOTS 1 THROUGH 7, BLOCK 9 VIRGINIA BEACH (M.B. 1 , PG 23-A)(IN. 20080116000059720) VIRGINIA 2 BEACH, VIRGINIA DUNES HOTEL INVESTMENT ASSOCIATES, LLC (IN. 20100503000410180)", having a Scale: 1" = 20', dated 11/27/2023, and prepared by WPL, a copy of which is attached hereto as Exhibit "A" and to which reference is made for a more particular description. Providing however, nothing herein shall prohibit the City from immediately removing, or ordering the Grantee to remove, all or any part of the Temporary Encroachment from the Encroachment Area in the event of an emergency or public necessity, and Grantee shall bear all costs and expenses of such removal. It is further expressly understood and agreed that the Temporary Encroachment herein authorized terminates upon notice by the City to the Grantee, and that within thirty (30) days after the notice is given, the Temporary Encroachment must be removed from the Encroachment Area by the Grantee; and that the Grantee will bear all costs and expenses of such removal. It is further expressly understood and agreed that the Grantee shall indemnify, hold harmless, and defend the City, its agents and employees, from and against all claims, damages, losses and expenses, including reasonable attorney's fees, in case it shall be necessary to file or defend an action arising out of the construction, location or existence of the Temporary Encroachment. It is further expressly understood and agreed that nothing herein contained shall be construed to enlarge the permission and authority to permit the maintenance or construction of any encroachment other than that specified herein and to the limited extent specified herein, nor to permit the maintenance and construction of any encroachment by anyone other than the Grantee. It is further expressly understood and agreed that the Temporary Encroachment 3 will not be used as a dining area because the Grantee operates an adjacent boardwalk outdoor cafe under a Franchise Agreement, which utilizes the maximum allowable 800 square feet of dining area in the City right-of-way. It is further expressly understood and agreed that the Temporary Encroachment will be open to the general public, not merely people dining at the Grantee's restaurant and outdoor cafe, though Grantee may establish reasonable rules to prevent loitering and protect the health and safety of users of the Temporary Encroachment. It is further expressly understood and agreed that the Grantee agrees to maintain the Temporary Encroachment so as not to become unsightly or a hazard. It is further expressly understood and agreed that the Grantee must submit and have approved a traffic control plan before commencing work in the Encroachment Area. It is further expressly understood and agreed that the Grantee agrees that no open cut of the public roadway will be allowed except under extreme circumstances. Requests for exceptions must be submitted to the Highway Operations Division of the Department of Public Works, for final approval. It is further expressly understood and agreed that the Grantee must obtain a permit from the Civil Inspections Division of the Department of Planning prior to commencing any construction within the Encroachment Area (the "Permit"). It is further expressly understood that any existing encroachments referenced in the attached Exhibit or in this Agreement are the ongoing maintenance obligation of the Grantee and the City disclaims any ownership interest or maintenance obligation of such encroachments. It is further expressly understood and agreed that prior to issuance of a right-of- way/utility easement Permit, the Grantee must post a bond or other security, in the amount of two times their engineer's cost estimate, to the Department of Planning to guard against damage 4 to City property or facilities during construction. It is further expressly understood and agreed that the Grantee must obtain and keep in effect liability insurance with the City as a named insured in an amount not less than One Million Dollars ($1,000,000.00) per person injured and property damage per incident, combined. The company providing the insurance must be registered and licensed to provide insurance in the Commonwealth of Virginia. The Grantee will provide endorsements providing at least thirty (30) days written notice to the City prior to the cancellation or termination of, or material change to, any of the insurance policies. The Grantee assumes all responsibilities and liabilities, vested or contingent, with relation to the construction, location, and/or existence of the Temporary Encroachment. It is further expressly understood and agreed that the Temporary Encroachment must conform to the minimum setback requirements, as established by the City. It is further expressly understood and agreed that the City, upon revocation of such authority and permission so granted, may remove the Temporary Encroachment and charge the cost thereof to the Grantee, and collect the cost in any manner provided by law for the collection of local or state taxes; may require the Grantee to remove the Temporary Encroachment; and pending such removal, the City may charge the Grantee for the use of the Encroachment Area, the equivalent of what would be the real property tax upon the land so occupied if it were owned by the Grantee; and if such removal shall not be made within the time ordered hereinabove by this Agreement, the City may impose a penalty in the sum of One Hundred Dollars ($100.00) per day for each and every day that the Temporary Encroachment is allowed to continue thereafter, and may collect such compensation and penalties in any manner provided by law for the collection of local or state taxes. 5 IN WITNESS WHEREOF, the said Dunes Hotel Investment Associates, LLC, a Virginia limited liability company, has caused this Agreement to be executed on its behalf by Christopher W. Brown, Vice President of Dunes Hotel Investment Associates, LLC, a Virginia limited liability company, with due authority to bind said limited liability company. Further, that the City of Virginia Beach has caused this Agreement to be executed in its name and on its behalf by its City Manager and its seal be hereunto affixed and attested by its City Clerk. (THE REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK) 6 CITY OF VIRGINIA BEACH By (SEAL) City Manager/Authorized Designee of the City Manager STATE OF VIRGINIA CITY OF VIRGINIA BEACH, to-wit: The foregoing instrument was acknowledged before me this day of 2024, by CITY MANAGER/AUTHORIZED DESIGNEE OF THE CITY MANAGER OF THE CITY OF VIRGINIA BEACH, VIRGINIA, on its behalf. He/She is personally known to me. (SEAL) Notary Public Notary Registration Number: My Commission Expires: (SEAL) ATTEST: City Clerk/Authorized Designee of the City Clerk STATE OF VIRGINIA CITY OF VIRGINIA BEACH, to-wit: The foregoing instrument was acknowledged before me this day of 2024, by CITY CLERK/AUTHORIZED DESIGNEE OF THE CITY CLERK OF THE CITY OF VIRGINIA BEACH, VIRGINIA, on its behalf. She is personally known to me. (SEAL) Notary Public Notary Registration Number: My Commission Expires: 7 DUNES HOTEL INVESTMENT ASSOCIATES, LLC, a Virginia limited liability company BY ZAJ, (SEAL) Christopher W. Brown, Vice President STATE OF VIRGINIA CITY OF Virginia Beach, to-wit- The foregoing instrument was acknowledged before me this day of June,2024, by Christopher W. Brown, Vice President of Dunes Hotel Investment Associates, LLC, a Virginia limited liability company. G�11.�-t.�K • ��-�. (SEAL) Notary Public DEBORA K. SMITH NOTARY PUBLIC Notary Registration Number: `7 y ao(e d,3 REGISTRATION�7020623 COMMONWEALTH OF VIRGINIA My Commission Expires: 1/31 1Zoa MY CON, I_$SION EXPIRES APPROVED AS TO CONTENTS APPROVED AS TO LEGAL SUFFICIENCY AND FORM UBLIC ORKS— REAL ESTATE CITY ATTORNEY 8 TLANT/C BOULEVARD C��RD/ N� STq (FORMERLY OCEAN AVENUE) CONCRETE BOARDWALK ., 3, PG. 176) J EXISTING BIKE PATH CROSSING 'CONCRETE WALKWAY, PROPOSED STAIRWAY TO PATIO AREA �I I LED LIGHTING (TYPICAL) 10' BIKE PATH _ - _ - _ - _ - _ - - _ CONCRETE RETAINING SETBACK _ _ _ _ _ _ _ _ _ - EXISTING ASPHALT BIKE PATH_ _ - WALLS LEVEL WITH FOOTWASH (REUSE EX. PAVERS) - - - - --- - - - - - - - - - - - - - = LOWER PATIO AND GLASS _ PANEL FENCE FOR WIND TIE INTO EX. WALKWAY FOR ADA " RCP STEPS — _ — _ = BLOCK (TYPICAL) (SEE ACCESS (REUSE EX. PAVERS) DETAIL ON SHEET 4) 11 4' HANDRAILS (TYPICAL) PROPOSED PAVER PATIO -� PLANTING BED (TYPICAL) LJ - AND ENTRY AREA I~ LAWN (TYP/CAL) l4^ iOy S 13'50'19" E .355.00' Qzi N/F EDGE OF EXISTING BUILDING ADD NEW VESTIBULE FOR Q uN ONE #901 ATLANTIC AVE ACCESS FROM LOBBY 'ZN (IN. 20071012001387900) CONDO UNIT LINE 0 20 40 60 Ft (IN. 20071016001406610; I� UNIT IN. 20080626000756110) Two GRAPHIC SCALE GPIN: 2427-24-6614-0101 THRU GPIN: 2427-24-6614-0002 2427-24-6614-1202 (IN. 20071012001387900) SCALE: 1"=20' SHEET 1 OF 4 EXHIBIT 'A' ENCROACHMENT EXHIBIT p,LTIi O��r PARCEL 'A' RESUBDIVISION OF LOTS 1 THROUGH 7, BLOCK 9 VIRGINIA BEACH RIC ARNER (M.B. 1, PG. 23-A)(IN. 20080116000059720) Lic. 2904 VIRGINIA BEACH, VIRGINIA 03/Z8/209 [date: HOTEL INVESTMENT ASSOCIATES, LLC(IN. 20100503000410180) l 24 Landscape Architecture Land Surveying /27/2023 fb/pg: proj. no.: 223-0041 VCivil Engineering su?'wpplsite.c0 757.431.1041 2 2MUSTANG PAL S1E 8 VR(M BEACH,VA 2W -0041—enchmnt exh.dwg plot ref.: V-287 CAD/chk: BKM/eag c°° �Ro " S249 i ATLANTIC BOULEVARD 2p'E '�ao ,y soE . I J (FORMERLY OGF�I/V as' AVENUE) 3, PG 1.75), NOTE1 1,129 SQ. FT. OF IMPROVEMENTS - - - - - _ - _ - _ - = - - - :7.0';-7.7' - - - - fil- - - - - - - - - - - - - - - - - - - ENCROACHING INTO - RIGHT-OF-WAY - _ - _ - - _ - - - - _ - - = 31.5' _ - _ - - - _ -2.4' - - - - - - 9.05.0' 3.0' 11.4' RESORT AREA 5.0 OUTDOOR CAFE FRANCHISE PROGRAM l (NOT PART OF 15 7' ENCROACHMENT 19.0' PLAN) 'W 132.55' Q iOiy S 13'50'19 ME #901 ATLANTIC AVE I 1--5.0' N/F 45.4' UNIT ONE (IN. 20071012001384340) 51.5' (IN. 20071016001406610; CONDO UNIT LINE 0 20 40 60 Ft UNIT TWO IN. 200 24-6614-01 10) GPIN: 2427-24-6614-0002 GRAPHIC SCALE GPIN: 2427-24-6614-0101 THRU 2427-24-6614-1202 (IN. 20071012001384340) SCALE: 1"=20' SHEET 2 OF 4 EXHIBIT 'A' ENCROACHMENT EXHIBIT op 'TH PARCEL 'A' 1 RESUBDIVISION OF LOTS 1 THROUGH 7, BLOCK 9 VIRGIdIA BEACH RIC ARNER�+(M.B. 1, PG. 23—A)(IN. 20080116000059720) VIR(iINIA BEACH, VIRC3INIA Lie. 2904 [date: ES HOTEL INVESTMENT ASSOCIATES, LLC(IN. 20100503000410180) 03�18�2oz4 Landscape Architecture Land Surveyinggineing 11/27/2023 fb/pg: proj. no.: 223-0041UR�Civil En ineerinwpIsite.com 757.431.1041242IAONG IM STE 8 vR(W BEACH,vA 23152223-0041-enchmnt exh.dwg I plat ref.: V-287 I CAD/chk: BKM/eag CURVE TABLE A TLANT/C.j, BOULEVAF�D C 1 10.06 7.81 73'48 31 S 69*1729 E 9.38 (FORMERL f` OCEAN AVENUE) C2 13.13 26.16 28'44 40 S 26'17 04 E 12 99 (M 9,{ 1.3; PG 1'76) , II ,C3 27.23 36.76 42 26 40 S 113121 £ 26.61 co tc�N 04 IoNEi1�4TF sT LINE TABLE I I �o >s)F,,,cq,,,E Im I I 23i9� 90 L 1 N 13'40 31 W 51.58 J L2 N77'1855 £ 8.83 - - - - - - - - - �I- - - - - - - - - - - - - - - - - - - - L3 N 13'1617 W 5.98 L4 N 77'01 47 E 3.91 L5 S 143016 E 6.25 - - - - - --- - - - - - - - - - - - - - - _ - _ - _ L6 N775113 E 4.89 - - — C3 - L7 N 764507 E 2-9— L8 - - - - - - - - - - - L8 S 13'32 18 E 7.02 _ C� �O� —C 11 � L9 S 75'3f 47 W 2.14 L 10 S 7742 00 W 4.17 L 11 S 4329 05 W 4.58' RESORT AREA L 12 N 36'5326 W 3.93 L5 0 TDOOR CAFE L 13 S 7538 09 W 2.54 11.4. d L 12 FRANCHISE PROGRAM L 14 S 18'48 10 E 0.54v h L 13 (NOT PART OF 1� L 15 S 76.14 59 W 15.41 L2 L J L 14 J ENCROACHMENT WIJ2.55' L - I PLAN) W iOy S 13'50'19" E ANT L 1 —� rJ N/F #901 ATLANTIC AVE Lai /� UN(T ONE CONDO UNIT LINE co (IN. 20071012001387900) (IN. 20071016001406610; N/F 0 20 40 60 Ft IN. 20080626000756110) UNffGPIN: 2427-24-6614-0101 THRU GPIN: 2427-24 6 14-0002 GRAPHIC SCALE 2427-24-6614-1202 (IN. 20071012001387900) SCALE: 1"=20' SHEET 3 OF 4 EXHIBIT 'A' p,1,TH op ENCROACHMENT EXHIBIT PARCEL 'A' G, RESUBDIVISION OF LOTS 1 THROUGH 7, BLOCK 9 VIRGINIA BEACH RIC ARNER a (M.B. 1, PC. 23—A)(IN. 20080116000059720) LAC. 2904 VIRGIVIA BEACH, VI GINIA 0312812024 DUNES HOTEL INVESTMENT ASSOCIATES, LLC(IN. 20100503000410180) 4' Landscape Architecture Land Surveying date: 11/27/2023 fb/pg: ro no.: 223-0041 �1�'� Civil Engineering P 1 b'LTR wpIsite.com 757.431.1041 242 MUSTANG 1RAL ME 8 VRl1N1A BEACH,VA 23152 file: 223-0041—enchmnt exh.dwg plat ref.: V-287 CAD/chk: BKM/eag NOTE1 • THIS EXHIBIT IS A RESULT OF FIELD TIES TO EXISTING MONUMENTS COMBINED WITH THE COMPILATION OF DEEDS AND PLATS SHOWN HEREON AND DOES NOT CONSTITUTE A BOUNDARY SURVEY. • THE CITY OF VIRGINIA BEACH IS NOT RESPONSIBLE FOR VERIFICATION OF RESTRICTIONS REQUIRED BY OTHER FINISH PAVERS-SEE ASSOCIATIONS OR AGENCIES. RAILING-SEE THE CIVIL Dwcs. THE CIVIL DRAWINGS • THE PROPOSED ENCROACHMENT SHALL NOT IMPEDED SLAB-SEE PLAN DRAINAGE TO THE EXISTING SYSTEM. THE ENCROACHMENTS 1-#4 CONTINUOUS TOP OF PAVER SHALL NOT BE BUILT OVER THE EXISTING DRAINAGE ELEV.-SEE PLAN t CONTINUOUS 3/4'CHAMFER STRUCTURE. • THE OWNERS ACKNOWLEDGE THAT IF THE CITY FORCES #4 DOWELS AT 12"o/c MUST PERFORM MAINTENANCE ACTIVITIES WITHIN THE CITY WITH STD.180°HOOK EASEMENT, THE ENCROACHMENTS MUST BE REMOVED AT CONTINUOUS 3/4'CHAMFER THE OWNER'S EXPENSE. POROUS FILL • ALL REQUIRED PERMITS (BUILDING, AND ASSOCIATED #4 AT 12'o/c HORIZONTAL VAPOR RETARDER TRADES) MUST BE OBTAINED PRIOR TO COMMENCEMENT #4 AT 12'o/c VERTICAL OF CONSTRUCTION. MIDDLE OF WALL 8'CONCRETE WALL GRADE-SEETHE cwi CIVIL DRAWINGS — 5-#4 CONTINUOUS TOP a a #4 TIES AT 12"olc TOP STANDARD 90 HOOK g a v 2-#4 CONT.BOTTOM 4 W CLR. 8" 8" 2'-0" 3'4" SECTION NOT TO SCALE SHEET 4 OF 4 EXHIBIT 'A' p,L'I'H OP F ENCROACHMENT EXHIBIT j'r� PARCEL 'A' RESUBDIVISION OF LOTS 1 THROUGH 7, BLOCK 9 VIRGINIA BEACH RIC ARNER (M.B. 1, PG. 23—A)(IN. 20080116000059720) Lie. . 2904 VIRGINIA BEACH, VIRGINIA 0312812024 DUNES HOTEL INVESTMENT ASSOCIATES, LLC(IN. 20100503000410180) Landscape Architecture Land Surveying date: 11/27/2023 fb/pg: ro no.: 223-0041 ,$ �1�'� Civil Engineering P 1 UR w��Isite.com 757.431.1041 242 MUSTANG TU S1E 8 VIHGYIA ffACH,VA 234W file: 223-0041_enchmnt exh.dwg plat ref.: V-287 CAD/chk: BKM/eag 54 ITEM— VI.L8 ORDINANCESIRESOL UTIONS ITEM#75953 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council ADOPTED,BY CONSENT, Ordinance to ACCEPT and APPROPRIATE$820,798 from the Department of Criminal Justice Services(DCJS)to the FY2024-25 Office of Volunteer Resources Operating Budget re various initiatives related to training and resiliency Voting: 11-0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M. Dyer, Barbara M.Henley,David Hutcheson, Robert W "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 1 AN ORDINANCE TO ACCEPT AND APPROPRIATE 2 $820,798 FROM THE DEPARTMENT OF CRIMINAL 3 JUSTICE SERVICES 4 5 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 6 VIRGINIA THAT: 7 8 $820,798 is hereby accepted from the Department of Criminal Justice Services, 9 and appropriated, with revenue increased accordingly, to the FY 2024-25 Operating 10 Budget of the Office of Volunteer Resources for various initiatives related to training and 11 resiliency. Adopted by the Council of the City of Virginia Beach, Virginia on the 9th day of July , 2024. Requires an affirmative vote by a majority of all the members of City Council. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: 'PL�� Bijdget and Management Services orney's Office CA16546 R-2 June 26, 2024 55 ITEM— VI L9 ORDINANCES/RESOLUTIONS ITEM#75954 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council ADOPTED, BY CONSENT, Ordinance to ACCEPT and APPROPRIATE $10,701 from the Commonwealth to the FY2024-25 Office of the Voter Registrar Operating Budget re provide salary adjustments approved by the General Assembly Voting: 11-0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M. Dyer, Barbara M.Henley,David Hutcheson, Robert W. "Worth" Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 1 AN ORDINANCE TO ACCEPT AND APPROPRIATE STATE 2 FUNDS TO THE FY2024-25 OPERATING BUDGET OF THE 3 OFFICE OF THE VOTER REGISTRAR 4 5 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 6 VIRGINIA THAT: 7 8 $10,701 is hereby accepted from the Commonwealth and appropriated, with 9 revenue increased accordingly, to the FY 2024-25 Operating Budget of the Office of the 10 Voter Registrar to provide salary adjustments approved by the General Assembly. Adopted by the Council of the City of Virginia Beach, Virginia on the 9th day of J u 1 y , 2024. Requires an affirmative vote by a majority of all the members of City Council. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: udget an Management tervices i y orney's Office CA16603 R-1 June 26, 2024 56 ITEM— VI.J.1 PLANNING ITEMS ITEM#75955 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council APPROVED,AS CONDITIONED,BY CONSENT, application of NMP—C4 FAIRFIELD SIC,LLC for a Variance to Section 4.4(b)of the Subdivision Regulations re subdivide the property to create a separate parcel for the existing McDonald's restaurant at 5242 Fairfield Shopping Center & 5236 Providence Road DISTRICT 3 BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA AMP—C4 FAIRFIELD SIC,LLC.for a Variance to Section 4.4(b)of the Subdivision Regulations re subdivide the property to create a separate parcel for the existing McDonald's restaurant at 5242 Fairfield Shopping Center & 5236 Providence Road (GPIN 1466549642) DISTRICT 3 The following conditions shall be required: L The applicantlowner shall submit a subdivision plat to the City of Virginia Beach, subject to the review and approval of the Department of Planning& Community Development prior to the recordation, which shall be in substantial conformance to the submitted exhibit entitled "Subdivision of REMAINING PORTION OF PARCEL A, "FAIRFIELD SHOPPING CENTER,"prepared by MSA, dated January 30, 2024, a copy of which has been exhibited to the Virginia Beach City Council and is on file with the Department of Planning& Community Development. 2. Prior to recordation, a one foot no ingress-e—aress easement shall be dedicated along Providence Road for Parcel A-2 on the subdivision plat. This Ordinance shall be effective in accordance with Section 107(t) of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the 9`h day of July Two Thousand Twenty Four. Voting: 11-0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M. Dyer, Barbara M.Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 RT.-5 Oleander_ � C►rcle �0 R-1 RIO 1 Q a �c o R o L201000 =Pr r R�1,0 �0- en _ O 0 Road` -r_°_��den, _ _ Ma o O � e Road-� Q �' ri e B2 R -0 ; fl ° 02 R-. R10 N ® Site � . Property Polygons NMP - C4 Fairfield S/C, LLC W r Zoning 5242 Fairfield Shopping Center S Building & 5236 Providence Road Feet 0 50100 200 300 400 500 600 57 ITEM— VI.J.2 PLANNING ITEMS ITEM#75956 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council APPROVED,AS CONDITIONED,BY CONSENT, application of CRAIG M. & KRIS C. KIRBY for a Street Closure re approximately 563 square feet of an unnamed, and unimproved alley, adjacent to the rear of 631 Vanderbilt Avenue DISTRICT 5 BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA CRAIG M. &KRIS C.KIRBYfor a Street Closure re approximately 563 square feet of an unnamed, and unimproved alley, adjacent to the rear of 631 Vanderbilt A venue DISTRICT 5 The following conditions shall be required: 1. The City Attorney's Office shall make the final determination regarding ownership of the underlying fee. The purchase price to be paid to the City shall be determined according to the "Policy Regarding Purchase of City's Interest in Streets Pursuant to Street Closures," approved by City Council. Copies of the policy are available in the Planning Department. 2. The applicant shall resubdivide the property and vacate internal lot lines to incorporate the closed area into the adjoining lot. The resubdivision plat must be submitted and approved for recordation prior to the final street closure approval.Said plat shall include the dedication of a public drainage easement over the closed portion of the alley to the City of Virginia Beach, subject to the approval of the Department of Public Works, and the City Attorney's Office, which easement shall include a right of reasonable ingress and egress. 3. The applicant shall verify that no private utilities exist within the right-of-way proposed for the closure.Ifprivate utilities do exist, easements satisfactory to the utility company, must be provided. 4. Closure of the right-of-way shall be contingent upon compliance with the above stated conditions within 365 days of approval by City Council. If the conditions noted above are not accomplished and the final plat is not approved for recordation within one year of the City Council vote to close the right-of-way this approval shall be considered null and void. This Ordinance shall be effective in accordance with Section 10769 of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the 9`h day of July Two Thousand Twenty Four. July 9, 2024 5s ITEM— VI.J.2 PLANNING ITEMS ITEM#75956 (Continued) Voting: 11-0 Council Members Voting Aye: Michael F.Berlucchi,Mayor Robert M.Dyer, Barbara M.Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 1 ORDINANCE APPROVING THE APPLICATION OF 2 CRAIG M. AND KRIS C. KIRBY FOR THE 3 CLOSURE OF ONE-HALF OF AN UNIMPROVED, 4 UNNAMED ALLEY ADJACENT TO THE REAR OF 5 631 VANDERBILT AVENUE IN CROATAN 6 7 WHEREAS, Craig M. Kirby and Kris C. Kirby (the "Applicants") applied to the 8 Council of the City of Virginia Beach, Virginia, to have the hereinafter described portion 9 of an unimproved, unnamed right-of-way discontinued, closed, and vacated, and 10 11 WHEREAS, it is the judgment of the Council that said portion of right-of-way be 12 discontinued, closed, and vacated, subject to certain conditions having been met on or 13 before one (1) year from City Council's adoption of this Ordinance. 14 15 NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Virginia 16 Beach, Virginia: 17 18 SECTION 1 19 20 That the hereinafter described portion of unimproved, unnamed right-of-way (the 21 "Right-of-Way") be discontinued, closed and vacated, subject to certain conditions being 22 met on or before one (1) year from City Council's adoption of this ordinance: 23 24 ALL THAT certain piece or parcel of land situate, lying and 25 being in the City of Virginia Beach, Virginia, designated and 26 described as "AREA OF PROPOSED STREET CLOSURE 27 (563 SQ. FT. OR 0.013 ACRES)", and shown as the cross- 28 hatched area on that certain street closure exhibit entitled: 29 "STREET CLOSURE EXHIBIT OF THE EASTERN 7.50' OF 30 15' ALLEY (A PUBLIC R/W) LOT 13A RESUBDIVISION OF 31 LOT 13 & SOUTHERN '/2 OF LOT 14 BLOCK 18 32 SUBDIVISION OF CROATAN BEACH VIRGINIA BEACH, 33 VIRGINIA (INSTR.#20080722000859410)", Scale: 1" = 20', 34 dated March 4, 2022, prepared by Hassell & Folkes, P.C. 35 Engineers-Surveyors-Planners, a copy of which is attached 36 hereto as Exhibit A. 37 38 SECTION II 39 40 The following conditions must be met on or before one (1) year from City 41 Council's adoption of this ordinance: 42 43 1. The City Attorney's Office will make the final determination regarding 44 ownership of the underlying fee. The purchase price to be paid to the City shall be 45 determined according to the "Policy Regarding Purchase of City's Interest in Streets 46 47 No GPIN assigned (City Right-of-Way) 48 Adjacent GPIN: 2426-38-4565 49 Pursuant to Street Closures", approved by City Council. It has been determined that the 50 purchase price to be paid to the City shall be $3,000, which is consistent with similar 51 street closures in this area. 52 53 2. The Applicants shall resubdivide the property and vacate the internal lot 54 lines to incorporate the Right-of-Way into the adjoining lot. The Resubdivision plat must 55 be submitted and approved for recordation prior to the final street closure approval. 56 Said plat shall include the dedication of a public drainage easement over the Right-of- 57 Way to the City of Virginia Beach, subject to the approval of the Department of Public 58 Works and the City Attorney's Office, which easement shall include a right of 59 reasonable ingress and egress. 60 61 3. The Applicants shall verify that no private utilities exist within the Right-of- 62 Way proposed for closure. If private utilities do exist, easements satisfactory to the utility 63 company must be provided. 64 65 4. Closure of the Right-of-Way shall be contingent upon compliance with the 66 above-stated conditions within 365 days of approval by City Council. If the conditions 67 noted above are not accomplished and the final plat is not approved for recordation 68 within one (1) year of City Council approval, said approval shall be considered null and 69 void. 70 71 SECTION III 72 73 1. If the preceding conditions are not fulfilled on or before July 8, 2025, this 74 Ordinance will be deemed null and void without further action by the City Council. 75 76 2. If all conditions are met on or before July 8, 2025, the date of final closure 77 is the date the street closure ordinance is recorded by the City Attorney. 78 79 3. In the event the City of Virginia Beach has any interest in the underlying 80 fee, the City Manager or his designee is authorized to execute whatever documents, if 81 any, that may be requested to convey such interest, provided said documents are 82 approved by the City Attorney's Office. 83 84 SECTION IV 85 86 A certified copy of this Ordinance shall be filed in the Clerk's Office of the Circuit 87 Court of the City of Virginia Beach, Virginia, and indexed in the name of the CITY OF 88 VIRGINIA BEACH (as "Grantor") and CRAIG M. KIRBY and KRIS C. KIRBY 89 (collectively, as "Grantee"). 90 91 Adopted by the Council of the City of Virginia Beach, Virginia, on this 9th day 92 of J u 1 y 2024. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: Planning Department City Attor ey CA16434 \\vbgov.com\dfs 1\applications\citylaw\cycom32\wpd ocs\d014\p042\00811176.doc R-1 June 25, 2024 Exhibit A THIS EXHIBIT IS INTENDED TO SHOW THE AREA OF PROPOSED RIGHT-OF-WAY CLOSURE AND INDEPENDENT OF 7HE ASSOCIATED RECORD DOCUMENTS AND IS NOT INTENDED FOR ANY OTHER THAN GENERAL REFERENCE. LOT 1 LOT 2 GPIN 2426-38-3571 GPIN 2426-38-3515 (U.S. 24, PG. 37) (MR. 24, PG. 37) (NOT INCLUDED) (NOT INCLUDED) N 1220J2" W 75.00' 15 ALLEY o (UN/MPR0VfD) (U.S. 24, PG. 37) PIN(F) N N 1220 32 W 75.00 AREA OF PROPOSED STREET CLOSURE (561 S0. FT. OR 0.013 ACRES) Q �� o BLOCK 18 0 v O N 13A NORTHERN OF LOT 14,' (MR 2A PG. 37) Q S N N BL OCK 18 J � GPIN.• 2426—J8-4565 GP/N 2426-38-4664 Qy j :� 7500 50. FT (NOT INCL UOED) QZ Q W � (IMPROVEMENTS NOT SHOWN) P/N(F) S 12 20 J2" E 75.00' PIN(F) VANDERB/L T A VENUE (80' R/W) (M.B. 24, PG. J7) STREET CL OSURE EXHISI T OF THE PROPERTY APPEARS TO THE EASTERN 7.50' OF 15 ALLEY L/£IN ZONE X'AS SCALED (A PUBLIC R/W) ��Z,TH of FROM COMMUNITY PANEL j 15155,31 0128 G, EF.FECT/VE L 0 T 13A CERTIF TH Tins Is AI RESUSDI VISION OF LOT 13 & CERTIFY THAT THIS PLAN AS FORTH SYRErf-RS TO THE AME Z PLA>O7 SOUTHERN OF LOT 14 v LYNN D. EVANS DATED 0710212008 AND SL OCK 18 Lic. No. 0012-79 RECORDED IN THE CLERKS SUBDIVISION OF OFFICE OF THE CIRCUIT O 4�21�2022 COURT OF VIRGINIA BEACH, CROA TAN BEA CH <,q off` VIRGINIA IN INSTRUMENT VIRGINIA BEA CH, VIRGINIA NO S U R X-1 ,¢'20080722000859410. (INS TR#20080722000859410) ADDRESS- 631 VANDERBIL T A VENUE- WO OF52695-2 HASSELL & FOLKES, P.C. 0' 10' 20' 40' ENGINEERS-SURVEYORS-PLANNERS DA 7F- 0310412022 J25 VOL VIO PARKWA Y GRAPHIC SCALE• 1'=20' CHESAPEAKE, WR61NIA 2JJ20 PHONE- (757) 547-95J1 FAX (757) 547-9481 59 ITEM— VI.J.3 PLANNING ITEMS ITEM#75957 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council DEFERRED TO AUGUST 20, 2024, BY CONSENT, application of HOLLY ROAD, LLC for a Street Closure re portion of an unnamed, unimproved 15'Lane and an unimproved portion of Holly Road adjacent to 300 Bay Colony Drive DISTRICT 6 Voting: 11-0 Council Members Voting Aye: Michael F.Berlucchi,Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson, Robert W "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 60 ITEM— VI.J.4 PLANNING ITEMS ITEM#75958 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council APPROVED,AS MODIFIED,AS PROFFERED,AS CONDITIONED, BY CONSENT, application of AUTOBELL CAR WASH, LLC/MALBON BROTHERS PETROLEUM, LLC for a Modification of Proffers to a Conditional Change of Zoning and Modification Conditions to a Conditional Use Permit re redevelop an existing manual car wash facility with a new 3,350-square foot automated car wash facility at 1896 General Booth Boulevard DISTRICT 5 BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINL4 BEACH, VIRGINIA AUTOBELL CAR WASH, LLC / MALBON BROTHERS PETROLEUM, LLC for a Modi cation of Proffers to a Conditional Change of Zoning and Modification Conditions to a Conditional Use Permit re redevelop an existing manual car wash facility with a new 3,350-square foot automated car wash facility at 1896 General Booth Boulevard(GPIN 2415315462)DISTRICT 5 The following conditions shall be required: An agreement encompassing Proffers shall be recorded with the Clerk of the Circuit Court. 1. When the property is redeveloped and landscaped, it shall be in substantial conformance with the submitted concept plan entitled, "Conceptual Landscape Plan", dated March 20, 2024, and prepared by Kimley Horn, which has been exhibited to the Virginia Beach City Council and is on file with the Virginia Beach Department of Planning. 2. When the property is redeveloped, the exterior of the car wash building, vacuum stations, and dumpster enclosure shall substantially adhere in appearance, size and materials to the elevations entitled, "Autobell Malbon - Elevations"dated March 6, 2024, and prepared by MRA City Studio.Such Elevations have been exhibited to the Virginia Beach City Council and are on file with the Virginia Beach Department of Planning. 3. The hours of operation of the automated car wash and vacuums shall be limited to between the hours of 7:00 a.m. to 7.--00 p:nt 8:00 p.m., daily. 4. Prior to final site plan approval, a Lighting Plan in accordance with Sections 252 and 254 of the Zoning Ordinance, or as amended, shall be approved by the Department of Planning and Community Development. 5. Subdivision of any of the property that has been identified as within the Conditional Use Permit (CUP), shall require a modification of the CUP to remove such property from the purview of the CUP. This Ordinance shall be effective in accordance with Section 107(fl of the Zoning Ordinance. July 9, 2024 61 ITEM— VI.J.4 PLANNING ITEMS ITEM#75958 (Continued) Adopted by the City Council of the City of Virginia Beach, Virginia, on the 91h day of July Two Thousand Twenty Four. Voting: 11-0 Council Members Voting Aye: Michael F.Berlucchi,Mayor Robert M.Dyer, Barbara M. Henley,David Hutcheson, Robert W "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 Prepared by and return to: Tyler J.Rosa,Esq. (VSB#91032) Williams Mullen 222 Central Park,Ave. Virginia Beach,VA 23462 GP1N:24153154620000 AMENDED AND RESTATED AGREEMENT THIS AMENDED AND RESTATED AGREEMENT ("Agreement") is made as of the day of f�� , 2024, by and between MALBON BROTHERS PETROLEUM, LLC, a Virginia limited liability company (together with its successors and/or assigns, the "Grantor'), to be indexed as grantor, and the CITY OF VIRGINIA BEACH, a municipal corporation of the Commonwealth of Virginia (the "Grantee"; together with the Owner, collectively, the "Parties"),to be indexed as grantee. WITNESSETH: WHEREAS, Grantor is the current owner of that certain parcels located in the City of Virginia Beach,Virginia identified by GPIN No. 24153154620000, as more particularly described in Exhibit A attached hereto and incorporated herein by reference (the "Pro e "); WHEREAS, The Parties entered into that certain Proffered Covenants, Restrictions and Conditions dated March 16, 1993, and recorded in the Clerk's Office for the City of Virginia Beach, Virginia("Clerk's Office"), in Deed Book 3208, at Page 1607, as modified by that certain Amendment of Covenants, Restrictions and Conditions dated May 31, 1994, and recorded in the Clerk's Office in Deed Book 3435, at Page 0802, as further modified by that certain Second Amendment to Proffered Covenants, Restrictions and Conditions dated April 24, 2003, and recorded in the Clerk's Office as Instrument No. 200312110206338 ("Original Agreement"), whereby certain proffered conditions were placed on the physical development, operation,and use of the Property. WHEREAS, the Parties hereby wish to amend and restate in its entirety the Original Agreement upon the terms and conditions set forth herein. 1 AGREEMENT NOW THEREFORE, the Grantor, for itself, its successors, assigns, grantees, and other successors in title or interest, voluntarily and without any requirement by or exaction from the Grantee or its governing body and without any element of compulsion of quid pro quo for zoning, rezoning, site plan, building permit or subdivision approval, hereby makes the following declaration of conditions and restrictions which shall restrict and govern the physical development, operation and use of the Property and hereby covenants and agrees that these proffers(collectively, the "Proffers") shall constitute covenants running with the said Property, which shall be binding upon the Property and upon all parties and persons claiming under or through the Grantor,its heirs, personal representatives, assigns, grantees and other successors in interest or title, namely: 1. All exterior lighting on the Property shall be directed downward and shielded to direct light and glare away from all adjoining property. 2. Property owners shall develop the Property in substantial conformance, as determined by the Planning Director, or designee, to the site plan entitled "Conceptual Landscape Plan" dated March 20, 2024, and prepared by Kimley Horn, which has been exhibited to the Virginia Beach City Council and is on file with the Virginia Beach Planning Department ("Concept Plan'), and is incorporated herein by this reference. 3. Property owners shall landscape the Property in substantial conformance, as determined by the Planning Director, or designee, to the site plan entitled "Conceptual Landscape Plan" dated March 20, 2024, and prepared by Kimley Horn, which has been exhibited to the Virginia Beach City Council and is on file with the Virginia Beach Planning Department, and is incorporated herein by this reference. 4. In accordance with the Concept Plan, the only businesses permitted to operate on the Property are gasoline sales in conjunction with a convenience store, car wash facility, and take out BBQ restaurant. 2 5. Building materials used to construct visible exterior surfaces of the structures depicted on the Concept Plan shall be primarily metal, glass, plexiglass, or composite materials. 6. Property owners shall develop the structures on the Property in substantial conformance,as determined by the Planning Director,or designee,to the elevations entitled, "Autobell Malbon - Elevations" dated March 6, 2024, and prepared by MRA City Studio ("Elevations"). Such Elevations have been exhibited to the Virginia Beach City Council and are on file with the Virginia Beach Department of Planning, and are incorporated herein by this reference. 7. Other than signage which may contain "trademark" colors and the accent colors on the car wash facility depicted on the Elevations, all other structures depicted on the Concept Plan shall utilize earth tone color schemes as depicted on the Elevations. 8. In addition to maintaining the abundance of existing landscaping along the Property's frontage on General Booth Boulevard and Culver Lane, the existing 15 foot wide Category IV Landscape Buffer will be maintained along the northern boundary and the existing 50 foot wide landscaped and treed buffer will be maintained along of the eastern boundary of the property. 9. The final stormwater management plan submitted to the Development Services Center (DSC) shall be in substantial conformance with the Preliminary Drainage Study and shall comply with the Stormwater Management Ordinance. All references hereinabove to zoning districts and to regulations applicable thereto, refer to the City Zoning Ordinance of the City of Virginia Beach, Virginia, in force as of the date the conditional zoning amendment is approved by the Grantee. The Grantor covenants and agrees that(1)the Zoning Administrator of the City of Virginia Beach, Virginia shall be vested with all necessary authority on behalf of the governing body of the City of Virginia Beach, Virginia to administer and enforce the foregoing conditions, including (i) the ordering in writing of the remedying of any noncompliance with such conditions, and (ii) the 3 bringing of legal action or suit to ensure compliance with such conditions, including mandatory or prohibitory injunction, abatement, damages or other appropriate action, suit or proceedings; (2) the failure to meet all conditions shall constitute cause to deny the issuance of any of the required building or occupancy permits as may be appropriate; (3) if aggrieved by any decision of the Zoning Administrator made pursuant to the provisions of the City Code, the CZO or this Agreement,the Grantor shall petition the governing body for the review thereof prior to instituting proceedings in court; and(4)the Zoning Map shall show by an appropriate symbol on the map the existence of conditions attaching to the zoning of the subject Property on the map and that the ordinance and the conditions may be made readily available and accessible for public inspection in the office of the Zoning Administrator and in the Department of Planning and that they shall be recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia and indexed in the name of the Grantor and Grantee. This Agreement constitutes the full and entire agreement between the Parties with regard to the subject matter hereof and supersedes the Original Agreement and any other prior promises, representations or warranties (oral or otherwise)made by any person. [The remainder of this page is intentionally blank. Signature pages follow.] 4 IN WITNESS WHEREOF, the Parties have authorized and duly executed and delivered this Agreement as of the date first above written. GRANTOR: MALBON BROTHERS PETROLEUM, LLC By: IC A�L S /yll�ory Name: --- Its: 42ftZ��1 emn, et-- COMMONWEALTH OF VIRGINIA CITY/COUNTY OF j �,to wit: The foregoing Agreement was acknowledged before me in the jurisdiction aforesaid this day of f 1 , 2024, by KiC�1�6 MA, kt IYIo�, WA�r.�af Malbon Brothers Petroleum, LLC, on behalf of the company. My commission expires: t�py"Xr u30, goa!�- Notary Registration No.: la.49`720 i Notary Public PATRICIA AMBROSE NOTARY PUBLIC REGISTRATION M 7249780 COMMONWEALTH OF VIRGINIA MY C OMM�SSIO�N XP R S 5 62 ITEM— VI.J 5 PLANNING ITEMS ITEM#75959 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council DEFERRED TO OCTOBER 1, 2024, BY CONSENT, application of ADEKOJE PJ 22001, LLC for a Conditional Change of Zoning from AG-1 Agricultural to Conditional R-10 Residential re develop a ten (10)lot single-family subdivision West of Bluegrass Lane&East of 2044 Aloma Drive DISTRICT 2 Voting: I1-0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 63 ITEM— VI.J.6 PLANNING ITEMS ITEM#75960 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council APPROVED,AS PROFFERED,BY CONSENT,application ofEARTHSCAPES ENTERPRISES,LLC for a Conditional Change ofZoning from B2 Community Business&I-1 Light Industrial to Conditional I- ILight Industrial re construct a 3-story, climate-controlled self-storage facility, totaling 106,800 square feet between 619& 623 London Bridge Road DISTRICT 3 BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA EARTHSCAPES ENTERPRISES, LLC for a Conditional Change of Zoning from B2 Community Business&I-1 Light Industrial to Conditional I-ILight Industrial re construct a 3-story, climate-controlled self-storage facility, totaling 106,800 square feet between 619& 623 London Bridge Road(GPIN 14969 705 66)DISTRICT 3 The following conditions shall be required: An agreement encompassing Proffers shall be recorded with the Clerk of the Circuit Court. This Ordinance shall be effective in accordance with Section 107(f)of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the 9`h day of July Two Thousand Twenty Four. Voting: 11-0 Council Members Voting Aye: Michael F.Berlucchi,Mayor Robert M.Dyer,Barbara M.Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 EARTHSCAPES ENTERPRISES, LLC, a Virginia limited liability company TO (PROFFERED COVENANTS, RESTRICTIONS AND CONDITIONS) CITY OF VIRGINIA BEACH, a municipal corporation of the Commonwealth of Virginia THIS AGREEMENT, made this 4th day of April, 2024, by and between EARTHSCAPES ENTERPRISES, LLC, a Virginia limited liability company, Grantor; and THE CITY OF VIRGINIA BEACH,a municipal corporation of the Commonwealth of Virginia, Grantee. WITNESSETH: WHEREAS,the Grantor is the owner of a certain piece or parcel of land located in District 3 of the City of Virginia Beach, containing 1.469 acres, which is more particularly described in Exhibit "A" attached hereto and incorporated herein by this reference. Said parcel is herein referred to as the "Property"; and WHEREAS, the Grantor has initiated a conditional amendment to the Zoning Map of the City of Virginia Beach,Virginia, by petition addressed to the Grantee so as to change the Zoning Classification of the Property from B-2 Commercial and 1-2 Industrial Districts to Conditional I- 1 Industrial District; and WHEREAS,the Grantee's policy is to provide only for the orderly development of land for various purposes through zoning and other land development legislation; and WHEREAS, the Grantor acknowledges that the competing and sometimes incompatible development of various types of uses conflict and that in order to permit differing types of uses on and in the area of the Property and at the same time to recognize the effects of change that will be created by the Grantor's proposed rezoning, certain reasonable conditions governing the use of the Property for the protection of the community that are not generally applicable to land similarly zoned are needed to resolve the situation to which the Grantor's rezoning application gives rise; and GPI N: 1496-97-0566-0000 Prepared by: R,Edward Bourdon,Jr.,Esq.,VSB#22160 Sykes,Bourdon,Ahern&Levy,P.C. 4429 Bonney Road,Suite 500 Virginia Beach,Virginia 23462 WHEREAS, the Grantor has voluntarily proffered, in writing, in advance of and prior to the public hearing before the Grantee, as a part of the proposed amendment to the Zoning Map with respect to the Property, the following reasonable conditions related to the physical development, operation, and use of the Property to be adopted as a part of said amendment to the Zoning Map relative and applicable to the Property, which has a reasonable relation to the rezoning and the need for which is generated by the rezoning. NOW, THEREFORE, the Grantor, its successors, personal representatives, assigns, grantees, and other successors in title or interest, voluntarily and without any requirement by or exaction from the Grantee or its governing body and without any element of compulsion or -quid pro -quo for zoning, rezoning, site plan, building permit, or subdivision approval, hereby makes the following declaration of conditions and restrictions which shall restrict and govern the physical development, operation, and use of the Property and hereby covenants and agrees that this declaration shall constitute covenants running with the Property,which shall be binding upon the Property and upon all parties and persons claiming under or through the Grantors, their successors,personal representatives,assigns,grantees,and other successors in interest or title: 1. When the Property is developed, the vehicular access, landscaping, building locations and setbacks shall be substantially as depicted and described on the exhibits entitled, "PRELIMINARY LAYOUT FOR LANDSCAPE CONTRACTOR BUILDING AND SELF STORAGE FACILITY VIRGINIA BEACH, VIRGINIA", dated 4-11-2022, prepared by SIA (Sheet 1 of 1), and "Landscape Design Earthscapes Office with Bulk Storage Yard (Parcel A-3) and SELF STORAGE (Parcel A-2), Virginia Beach, VA", dated April 4, 2024, prepared by Earthscapes Lawn and Land Service, which have been exhibited to the Virginia Beach City Council and are on file with the Virginia Beach Department of Planning (hereinafter "Concept Plans"), which are incorporated herein by reference. 2. When the Property is developed,the buildings depicted on the Concept Plans shall have the architectural design, appearance exterior building materials, height and signage substantially as depicted and described on the elevations and renderings labeled "NEW STORAGE FACILITY FOR ECO STORAGE, LONDON BRIDGE ROAD, VIRGINIA BEACH,VIRGINIA", Sheets A2.0, A2.1 and A2.2 dated 6-29-2022, prepared by Covington Hendrix Anderson Architects,which have been exhibited to the Virginia Beach City Council and are on file with the 2 Virginia Beach Department of Planning (hereinafter the "Elevations") and are incorporated herein by reference. 3. The storage units shall be used for the storage of goods and items of personal property. As precluded by law, the storage of explosives, petrochemicals, petroleum and petroleum related products shall not be permitted. 4. The storage units shall not be used for office purposes,as a residence,as a meeting place for activity, or any other purpose which is not consistent with the storage of goods and items of personal property. 5. This Conditional Rezoning and the Proffers set forth herein shall supersede any conditions contained in any prior Conditional Use Permit which may have been granted upon the subject property. 6. Further conditions may be required by the Grantee during detailed Site Plan and/or Subdivision review and administration of applicable City Codes by all cognizant City agencies and departments to meet all applicable City Code requirements. All references hereinabove to the B-2 Business, I-1 Industrial and 1-1 Industrial Districts and to the requirements and regulations applicable thereto refer to the Comprehensive Zoning Ordinance and Subdivision Ordinance of the City of Virginia Beach, Virginia, in force as of the date of approval of this Agreement by City Council, which are by this reference incorporated herein. The above conditions,having been proffered by the Grantor and allowed and accepted by the Grantee as part of the amendment to the Zoning Ordinance, shall continue in full force and effect until a subsequent amendment changes the zoning of the Property and specifically repeals such conditions. Such conditions shall continue despite a subsequent amendment to the Zoning Ordinance even if the subsequent amendment is part of a comprehensive implementation of a new or substantially revised Zoning Ordinance until specifically repealed. The conditions, however, may be repealed, amended, or varied by written instrument recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia, and executed by the record owner of the Property at the time of recordation of such instrument, provided that said instrument is consented to by the Grantee in writing as evidenced by a certified copy of an ordinance or a resolution adopted by the governing body of the Grantee, after a public hearing before the Grantee which was advertised pursuant to the provisions of Section 15.2-2204 of the 3 Code of Virginia, 1950, as amended. Said ordinance or resolution shall be recorded along with said instrument as conclusive evidence of such consent, and if not so recorded, said instrument shall be void. The Grantor covenants and agrees that: (1) The Zoning Administrator of the City of Virginia Beach, Virginia, shall be vested with all necessary authority, on behalf of the governing body of the City of Virginia Beach, Virginia, to administer and enforce the foregoing conditions and restrictions, including the authority(a)to order,in writing,that any noncompliance with such conditions be remedied,and (b) to bring legal action or suit to insure compliance with such conditions,including mandatory or prohibitory injunction, abatement, damages,or other appropriate action,suit, or proceeding; (2) The failure to meet all conditions and restrictions shall constitute cause to deny the issuance of any of the required building or occupancy permits as may be appropriate; (3) If aggrieved by any decision of the Zoning Administrator,made pursuant to these provisions, the Grantor shall petition the governing body for the review thereof prior to instituting proceedings in court; and (4) The Zoning Map may show by an appropriate symbol on the map the existence of conditions attaching to the zoning of the Property, and the ordinances and the conditions may be made readily available and accessible for public inspection in the office of the Zoning Administrator and in the Planning Department, and they shall be recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach,Virginia,and indexed in the names of the Grantor and the Grantee. 4 WITNESS the following signature and seal: Grantor: Earthscapes Enterprises, LLC, a Virginia limited liability company By: EE Management Group, LLC, a Virginia limited liability company, its Manager By: fCzn]S'A1=\-- (SEAL) Edward C. White, III, Manager STATE OF VIRGINIA CITY OF VIRGINIA BEACH,to-wit: The foregoing instrument was acknowledged before me this 81h day of April, 2024, by Edward C.White,III,Manager of EE Management Group,LLC,a Virginia limited liability company, Manager of Earthscapes Enterprises, LLC, a Virginia limited liability company, Grantor. 2 L,"A' "-1�I I"t"11�4 1 k-� Notary Public '��•\�A'R"�•�•.,� My Commission Expires: August 31, 2026 �� P1.''�GOMMo2%t'� --, Notary Registration Number: 192628 . 0.-o 5 EXHIBIT "A" ALL THAT certain lot, piece or parcel of land, situated in the City of Virginia Beach, Virginia, designated as "PARCEL A-2", on that certain plat entitled "SUBDIVISION OF PARCEL A RESUBDIVISION PLAT OF THE PROPERTY OF LONDON BRIDGE INDUSTRIAL PARK 11 AND VALIANOS DEVELOPMENT COMPANY (M.B. 201,PG. 37&38)VIRGINIA BEACH,VIRGINIA",dated January 19, 2023, prepared by TIM FALLON LAND SURVEYING, PLLC, and recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach,Virginia as Instrument No. 202307000028. GPIN: 1496-97-0566-0000 H:\AM\Conditional Rezoning\—Earthscapes Enterprises\ProfferAgreement.docx 6 64 ITEM— VI.J.7 PLANNING ITEMS ITEM#75961 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council APPROVED,AS CONDITIONED,BY CONSENT,application of CHARLOTTE NECIUKIMICHAEL & CHARLOTTE NECIUKfor a Conditional Use Permit re home occupation-commercial kitchen at 2733 Pleasant Acres Drive DISTRICT 2 BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA CHARLOTTE NECIUK I MICHAEL & CHARLOTTE NECIUK for a Conditional Use Permit re home occupation-commercial kitchen at 2733 Pleasant Acres Drive(GPIN 1494566908)DISTRICT 2 The following conditions shall be required: 1. There shall be no sign identifying the business on the exterior of any building on the property or within the yard of the property. 2. There shall be no retail sales of any products or merchandise to the general public from the site. 3. The use shall not create noise,dust,vibration,smell,glare,electrical interference,fire hazard, or any other hazard or nuisance to any greater or more frequent extent than would normally be expected in the neighborhood under normal circumstances wherein no home occupation exists. 4. No more than twenty(20)percent of the floor area of the dwelling unit shall be used in conduct of the activity. In addition, all activities related to the proposed Home Occupation shall only be conducted inside the 170 square foot room within the single-family dwelling on the property. This Ordinance shall be effective in accordance with Section 107(t) of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the 9rh day of July Two Thousand Twenty Four. Voting: I1-0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson, Robert W "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 ED : R10 y o �armingaale`C�rcle I� R7.5 R7_.5 yy \ yy y R7:5 / yy �, yy C�7 a yy q AG 1 !o i o 0 1c 0 yy 010 01 R7.a -- AG2 yy Q N Site �, r Property Polygons Charlotte Neciuk Zoning 2733 Pleasant Acres Drive s y Building Feet 0 30 60 120 180 240 300 360 65 ITEM— VI.J.8 PLANNING ITEMS ITEM#75962 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council APPROVED,AS CONDITIONED, BY CONSENT, application of LAFLEUR PROPERTIES,LLC for a Conditional Use Permit re truck& trailer rentals at 440 South Lynnhaven Road DISTRICT 3 BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA LAFLEUR PROPERTIES, LLC for a Conditional Use Permit re truck & trailer rentals at 440 South Lynnhaven Road (GPIN 1496198422) DISTRICT 3 The following conditions shall be required: 1. No more than three (3) trucks and trailers for rent shall be displayed in the display area as identified on the Concept Plan. 2. Trucks and trailers for rent shall only be displayed in the display area as identified on the Concept Plan. 3. No vehicle, including trailers, shall be parked, loaded, or unloaded within any portion of the public right-of-way. 4. No more than three(3)trucks or trailers for rent shall be located on the site at any one time. 5. Hours of operation for truck and trailer rentals (i.e., rental vehicle pick up and drop off shall be from 8:30 a.m. to 5:30 p.m., Monday through Friday. No rental operations shall occur on Saturdays or Sundays. 6. No neon lighting visible from the rights-of-way and from any adjoining property shall be permitted to be placed on the Property. All on-site signage shall meet the requirements and regulations of the Zoning Ordinance.A separate permit from the Department of Planning& Community Development is required for any new signage installed on the site. 7. Sale of vehicles shall not be permitted on the site. 8. Display Area landscaping shall not be required. This is a deviation from the Zoning Ordinance. This Ordinance shall be effective in accordance with Section 107(l)of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the 9`''day of July Two Thousand Twenty Four. July 9, 2024 66 ITEM— VI.J.8 PLANNING ITEMS ITEM#75962 (Continued) Voting: I1-0 Council Members Voting Aye: Michael F.Berlucchi,Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 o R7.5 air .Je a �� 0 B2 0 � B,2 -c o e�� R715 R2.5 B 1 O Qr Vo 0 N ® Site u Property Polygons LaFleur Properties, LLC W E Zoning 440 S Lynnhaven Road S Building Feet 0 25 50 100 150 200 250 300 67 ITEM— VI.J.9 PLANNING ITEMS ITEM#75963 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council APPROVED,AS CONDITIONED, BY CONSENT, application of VB COMMERCIAL CENTER,LLC for a Conditional Use Permit re bulk storage yard at 4944 Euclid Road DISTRICT 4 BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA VB COMMERCIAL CENTER, LLC for a Conditional Use Permit re bulk storage yard at 4944 Euclid Road(GPIN 1477134310)DISTRICT 4 The following conditions shall be required: 1. The site layout shall be insubstantial conformance with the submitted concept plan entitled, "Conditional Use Permit Exhibit — 4944 Euclid Road for VB Commercial Center, LLC" dated May 2, 2024,prepared by WPL, which has been exhibited to City Council and is on file with the Department of Planning and Community Development. These are deviations to Sections 201(e), 228, and 902 of the Zoning Ordinance. 2. Within sixty (60) days of City Council approval of this request, the applicant shall submit a Landscape Plan to the Department of Planning and Community Development for review and approval. Said landscaping and screening shall meet the requirements of Section 228 of the Zoning Ordinance, except with the deviation to allow chain-link fence with slats and height of the fence within the required front yard setback as noted on the concept plan entitled, "Conditional Use Permit Exhibit — 4944 Euclid Road for VB Commercial Center, LLC" dated May 2, 2024,prepared by WPL, which has been exhibited to City Council and is on filed with the Department of Planning and Community Development. 3. If any new lighting is proposed, a Lighting Plan in accordance with Sections 252 and 254 of the Zoning Ordinance, or as amended, shall be submitted for review and approval by the Department of Planning and Community Development. New outdoor lighting fixtures shall not be erected any higher than fourteen (14)feet. 4. There shall be no sale, storage or processing of scrap, salvage,junk, toxic or hazardous materials on the premises. 5. There shall be no motor vehicle repair work on-site. 6. The loading and unloading of vehicles within the rights-of-way shall be prohibited. 7. This Conditional Use Permit shall expire after five (5)years from the date of City Council action. This Ordinance shall be effective in accordance with Section 107(t)of the Zoning Ordinance. July 9, 2024 68 ITEM— 1/I.J.9 PLANNING ITEMS ITEM#75963 (Continued) Adopted by the City Council of the City of Virginia Beach, Virginia, on the 9'4 day of July Two Thousand Twenty Four. Voting: 11-0 Council Members Voting Aye: Michael F.Berlucchi,Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth" Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 .......M- __. ,.. ,._ _.._....._.._..__ IT 12 - � a0 ~0E:�] E� ELI \ �-- --M n_dan_R-oad_ .41 B2 � of � =I. 0.� 0 00 •- 00 0 a Ll a QO - o BZ - R7:5 \ - � Da o . .c� 0 , o , o Q o O ER 7, Q 0 A,42 0- 9 ° D 0 0 0 O 0 o 0 J.R,75 �.- D RTi 5 o �0 °O o � , o 0o D o � 41� O °�D\ � 000 � 00 ,D o �� 0 Q, O . Do o� G'o 0 0 q' o 0 0 ° o� o � � 0 00 0 - , �, O o ORT.5 N ® Site W E - Property Polygons VB Commercial Center, LLC Zoning 4944 Euclid Road S Building Feet 0 4080 160 240 320 400 480 69 ITEM— VI.J.10 PLANNING ITEMS ITEM#75964 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council APPROVED, AS CONDITIONED, BY CONSENT, application of JIM LUTZ/LULU 1, LLC for a Conditional Use Permit re short-term rental at 915 Pacific Avenue, Unit D DISTRICT 5 BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA JIMLUTZ/LULU1,LLCfor a Conditional Use Permit re short-term rental at 915 Pacific Avenue, Unit D (GPIN 24272444111080) DISTRICT 5 The following conditions shall be required: 1. The following conditions shall only apply to the dwelling unit addressed as 915 Pacific Avenue Unit D and the Short-Term Rental use shall only occur in the principal structure. 2. An annual(yearly) SIR Zoning Permit must be obtained from the Department of Planning and Community Development(Zoning Administration) before using the dwelling for Short- Term Rental purposes. 3. Off-street parking shall be provided as required by Section 241.2 and 2303(b)(a)(i)(ii)of the City Zoning Ordinance or as approved by City Council. 4. For properties located within the boundaries of the Residential Parking Permit Program (RPPP), while the Short-Term Rental use is active, parking passes issued for the subject dwelling units)through the RPPP shall be limited to two(2)resident passes only. Guest and temporary passes through the RPPP shall not be permitted. 5. This Conditional Use Permit shall expire five (5) years from the date of approval. The renewal process of this Conditional Use Permit may be administrative and performed by the Planning Department; however, the Planning Department shall notify the City Council in writing prior to the renewal of any Conditional Use Permit for a Short-Term Rental where the Short-Term Rental has been the subject of neighborhood complaints, violations of its conditions or violations of any building, housing,zoning,fire or other similar codes. 6. No events associated with the Short-Term Rental shall be permitted with more than the allowed number of people who may stay overnight (number of bedrooms times two (2)) on the property where the Short-Term Rental is located. This Short-Term Rental may not request or obtain a Special Event Permit under City Code Section 4-1. 7. The owner or operator must provide the name and telephone number of a responsible person, who may be the owner, operator or an agent of the owner or operator, who is available to be contacted and to address conditions occurring at the Short-Term Rental within thirty(30) minutes and to be physical present at the Short-Term Rental within one(1)hour. July 9, 2024 70 ITEM— VI.J.10 PLANNING ITEMS ITEM#75964 (Continued) 8. If, or when, the ownership of the property changes, it is the seller's responsibility to notify the new property owner of requirements `a' through `c' below. This information must be submitted to the Planning Department for review and approval. This shall be done within six (6)months of the property real estate transaction closing date. a) A completed Department of Planning and Community Development Short Term Rental Zoning Permit; and b) Copies of the Commissioner of Revenue's Office receipt of registration; and c) Proof of liability insurance applicable to the rental activity of at least$1-Million. 9. To the extent permitted by state law, each Short-Term Rental must maintain registration with the Commissioner of Revenue's Office and pay all applicable taxes. 10. There shall be posted in a conspicuous place within the dwelling a summary provided by the Zoning Administrator of City Code Sections 23-69 through 23-71 (noise), 31-26, 31-27 and 31-28(solid waste collection), 12-5 (fires on the beach), 12-43.2 (fireworks), and a copy of any approved parking plan. 11. All refuse shall be placed in automated refuse receptacles, where provided, and comply with the requirements of City Code sections 31-26, 31-27 and 31-28. 12. Accessory structures shall not be used or occupied as Short-Term Rentals. 13. No signage shall be on-site,except that each short-term rental shall have one(1)four-square foot sign posted on the building, or other permanent structure or location approved by the Zoning Administrator, that identifies the property as a short-term rental and provides the telephone numbers for the Short-Term Rental Hotlines in text large enough to be read from the public street. 14. The Short-Term Rental shall have no more than one (1) rental contract for every seven (7) consecutive days. 15. The owner or operator shall provide proof of liability insurance applicable to the rental activity at registration and renewal of at least one million dollars($1,000,000)underwritten by insurers acceptable to the City. 16. There shall be no outdoor amplified sound after 10:00 p.m. or before 10:00 a.m. 17. The maximum number of persons on the property after 11:00 p.m. and before 7:00 a.m. ("Overnight Lodgers')shall be two (2) individuals per bedroom, which number shall not July 9, 2024 71 ITEM— VI.J.10 PLANNING ITEMS ITEM#75964 (Continued) include minors under the age of 16,provided that in no case may the total number ofpersons staying overnight at the property exceed the number of approved bedrooms multiplied by three(3). 18. The property owner, or their representative, shall provide to the City Planning Department permission to inspect the Short-Term Rental property annually. Such inspection shall include: 1)At least one fire extinguisher has been installed inside the unit (in the kitchen) and in plain sight 2) Smoke alarms and carbon monoxide detectors are installed in accordance with the building code in effect at the of construction and interconnected. Units constructed prior to interconnection requirements must have a minimum of one smoke alarm installed on every floor of the structure and in the areas adjacent to all sleeping rooms, and when activated, be audible in all sleeping rooms, and 3) All smoke alarms and carbon monoxide detectors have been inspected within the last twelve months and are in good working order. Properties managed by Short Term Rental Companies certified by the Department of Planning shall only be required to be inspected every three (3)years. The inspection for compliance with the requirements above shall be performed by the short-term rental management company and be documented on a form prescribed by the Planning Department and shall be provided during the yearly permitting process. Properties may be inspected annually for compliance with the requirements above by certified Short Term Rental Management Companies or Certified Home Inspectors. The compliance inspection shall be documented on a form prescribed by the Planning Department and shall be provided during the yearly permit process. 19. A structural safety inspection report shall be provided to the city every three (3) years indicating all exterior stairways, decks, porches, and balconies have been inspected by a licensed design professional qualified to perform such inspection(engineer or architect)and are safe for use. The report must indicate the maximum number of occupants permitted on each level of these structures and placards indicating the maximum number of occupants of all exterior stairways, decks,porches, and balconies must be posted on each level of these structures. This Ordinance shall be effective in accordance with Section 10769 of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the 9th day of July Two Thousand Twenty Four. July 9, 2024 72 ITEM— VI.J.IO PLANNING ITEMS ITEM#75964 (Continued) Voting: 11-0 Council Members Voting Aye: Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M.Henley, David Hutcheson, Robert W "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 OR OR et R5S OR Oar stye \ 1 Th StreetZm OR R5S A18 1 Q O.R POO OR --Now _ street R __ A - T3 -- venue -o 0 ` RT3 ) OR � 74 N ® Site w e Property Polygons Jim Lutz r--I Zoning 915 Pacific Avenue, Unit D s Building Feet 0 2550 100 150 200 250 300 73 ITEM— VI.J.11 PLANNING ITEMS ITEM#75965 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council APPROVED,AS CONDITIONED,BY CONSENT,application of JEFFJAGLOWICZfor a Conditional Use Permit re short-term rental at 304 28`h Street, Unit 103 DISTRICT 6 BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA JEFF JAGLOWICZ for a Conditional Use Permit re short-term rental at 304 28`h Street, Unit 103 (GPIN24280028661003)DISTRICT 6 The following conditions shall be required.• 1. The following conditions shall only apply to the dwelling unit addressed as 304 28`h St, Unit 103, and the Short-Term Rental use shall only occur in the principal structure. 2. An annual (yearly) STR Zoning Permit must be obtained from the Department of Planning and Community Development (Zoning Administration) before using the dwelling for Short- Term Rental purposes. 3. The dwelling unit shall comply with all required Fire and Building code requirements. 4. Off-street parking shall be provided as required by Section 241.2 and 2303(b)(a)(i)(ii)of the City Zoning Ordinance or as approved by City Council. 5. This Conditional Use Permit shall expire five (5) years from the date of approval. The renewal process of this Conditional Use Permit may be administrative and performed by the Planning Department; however, the Planning Department shall notify the City Council in writing prior to the renewal of any Conditional Use Permit for a Short-Term Rental where the Short-Term Rental has been the subject of neighborhood complaints, violations of its conditions or violations of any building, housing, zoning,fire or other similar codes. 6. No events associated with the Short-Term Rental shall be permitted with more than the allowed number of people who may stay overnight (number of bedrooms times two (2)) on the property where the Short-Term Rental is located. This Short-Term Rental may not request or obtain a Special Event Permit under City Code Section 4-1. 7. The owner or operator must provide the name and telephone number of a responsible person, who may be the owner, operator or an agent of the owner or operator, who is available to be contacted and to address conditions occurring at the Short-Term Rental within thirty(30) minutes and to be physical present at the Short-Term Rental within one(1)hour. 8. If, or when, the ownership of the property changes, it is the seller's responsibility to notes the new property owner of requirements `a' through `c' below. This information must be submitted to the Planning Department for review and approval. This shall be done within six (6) months of the property real estate transaction closing date. July 9, 2024 74 ITEM— VI.J II PLANNING ITEMS ITEM#75965 (Continued) a) A completed Department of Planning and Community Development Short Term Rental Zoning Permit; and b) Copies of the Commissioner of Revenue's Office receipt of registration;and c) Proof of liability insurance applicable to the rental activity of at least P-Million. 9. To the extent permitted by state law, each Short-Term Rental must maintain registration with the Commissioner of Revenue's Office and pay all applicable taxes. 10. There shall be posted in a conspicuous place within the dwelling a summary provided by the Zoning Administrator of City Code Sections 23-69 through 23-71 (noise), 31-26, 31-27 and 31-28(solid waste collection), 12-5 fires on the beach), 12-43.2 (fireworks), and a copy of any approved parking plan. 11. All refuse shall be placed in automated refuse receptacles, where provided, and comply with the requirements of City Code sections 31-26, 31-27 and 31-28. 12. Accessory structures shall not be used or occupied as Short-Term Rentals. 13. No signage shall be on-site,except that each short-term rental shall have one(I)four-square foot sign posted on the building, or other permanent structure or location approved by the Zoning Administrator, that identifies the property as a short-term rental and provides the telephone numbers for the Short-Term Rental Hotlines in text large enough to be read from the public street. 14. The Short-Term Rental shall have no more than one (1) rental contract for every seven (7) consecutive days. 15. The owner or operator shall provide proof of liability insurance applicable to the rental activity at registration and renewal of at least P-Million underwritten by insurers acceptable to the City. 16. There shall be no outdoor amplified sound after 10:00p.m. or before 10:00 a.m. 17. The maximum number of persons on the property after 11:00 p.m. and before 7:00 a.m. ("Overnight Lodgers') shall be two (2) individuals per bedroom, which number shall not include minors under the age of 16,provided that in no case may the total number ofpersons staying overnight at the property exceed the number of approved bedrooms multiplied by three (3). July 9, 2024 75 ITEM— VI.J.11 PLANNING ITEMS ITEM#75965 (Continued) 18. The property owner, or their representative, shall provide to the City Planning Department permission to inspect the Short-Term Rental property annually. Such inspection shall include: 1)At least one fire extinguisher has been installed inside the unit (in the kitchen) and in plain sight 2) Smoke alarms and carbon monoxide detectors are installed in accordance with the building code in effect at the of construction and interconnected. Units constructed prior to interconnection requirements must have a minimum of one smoke alarm installed on every floor of the structure and in the areas adjacent to all sleeping rooms, and when activated, be audible in all sleeping rooms, and 3) All smoke alarms and carbon monoxide detectors have been inspected within the last twelve months and are in good working order. Properties managed by Short Term Rental Companies certified by the Department of Planning shall only be required to be inspected every three years. The inspection for compliance with the requirements above shall be performed by the short-term rental management company and be documented on a form prescribed by the Planning Department and shall be provided during the yearly permitting process. Properties may be inspected annually for compliance with the requirements above by certified Short Term Rental Management Companies or Certified Home Inspectors. The compliance inspection shall be documented on a form prescribed by the Planning Department and shall be provided during the yearly permit process. 19. A structural safety inspection report shall be provided to the city every three (3) years indicating all exterior stairways, decks, porches, and balconies have been inspected by a licensed design professional qualified to perform such inspection(engineer or architect)and are safe for use. The report must indicate the maximum number of occupants permitted on each level of these structures and placards indicating the maximum number of occupants of all exterior stairways, decks,porches, and balconies must be posted on each level of these structures. This Ordinance shall be effective in accordance with Section 107(f)of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the 9`h day of July Two Thousand Twenty Four. July 9, 2024 76 ITEM— VI.JII PLANNING ITEMS ITEM#75965 (Continued) Voting: 11-0 Council Members Voting Aye: Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 OR OR OR43 c'� O R rest—' _ Street �� OR 28th -� OR OR �t • Street ,�, Al2 th—Scree YA A36 Z? 2� O 0 , 120 t ° scree �?th �---�" � `O R y-� �, � 1 O R, c� P1CA'\1 N ® Site w. U Property Polygons Jeff JaglowicZ 7-1 Zoning304 28th Street, Unit 103 s Building Feet 0 2550 100 150 200 250 300 77 ITEM— VI.J.12 PLANNING ITEMS ITEM#75966 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council DEFERRED TO A UGUST 20,2024,BY CONSENT,application of GREEN CLEAN HOLLAND.LLC /ALP&ALEXASLANfor a Conditional Use Permit re car wash facility at 4245 Holland Road DISTRICT 10 Voting: 11-0 Council Members Voting Aye: Michael F.Berlucchi,Mayor Robert M.Dyer, Barbara M.Henley, David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. `Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 78 ITEM— 11I.113 PLANNING ITEMS ITEM#75967 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council APPROVED, AS CONDITIONED, BY CONSENT, application of HUSSAIN SURANI / RSS WFCM2015-NXS4-VA-PAD,LLCfor Conditional Use Permit re indoor recreation facility at 2058 South Independence Boulevard DISTRICT 10 BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA HUSSAIN SURANI / RSS WFCM2015-NXS4-V4-PAD, LLC for Conditional Use Permit re indoor recreation facility at 2058 South Independence Boulevard(GPIN 1485352650)DISTRICT 10 The following conditions shall be required: 1. This Conditional Use Permit applies only to the northernmost building (approximately 59,643 square feet) within the shopping center. 2. The proposed exterior building signage shall comply with the requirements of the Zoning Ordinance for signs. 3. The applicant shall obtain all necessary permits and inspections from the Department of Planning & Community Development, Permits and Inspections Division, Health Department, and the Fire Department. The applicant shall obtain a Certificate of Occupancy from the Building Official prior to commencing operation. 4. The facility shall operate only between the hours of 8:00 a.m. to 10:00 p.m., Sunday through Thursday and 8:00 a.m. to midnight Friday and Saturday. 5. At least one(1)publicly accessible bicycle rack shall be placed in an appropriate area on site. 6. The maximum number of individuals within the facility shall not exceed the maximum occupancy as determined by the Fire Marshal. This Ordinance shall be effective in accordance with Section 107(fl of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the 9'4 day of July Two Thousand Twenty Four. July 9, 2024 79 ITEM— VI.J.13 PLANNING ITEMS ITEM#75967 (Continued) Voting: I1-0 Council Members Voting Aye: Michael F.Berlucchi,Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 1A BE,4C,JS'. R o �� City Of ViY'giYll_a ]B � U �Z r 0 OF OUR NAT%0 VBgov-mn ROBERT W."WORTH"REMICK CELL:(757)840-5855 COUNCIL MEMBER EMAIL:WRemick(cilvbg0V.COm DISTRICT 6 File No. 0089439 July 9, 2024 Mrs. Amanda Barnes City Clerk Municipal Center Virginia Beach, Virginia 23456 Re: Disclosure Pursuant to Virginia Code § 2.2-3115(I) Dear Mrs. Barnes: Pursuant to the State and Local Government Conflict of Interests Act, Section 2.2- 3115(I), Code of Virginia, I make the following declarations: 1. I am executing this written disclosure regarding the application of Hussain Surani for a conditional use permit for an indoor recreation facility for property owned by RSS WFCM2015-NXS4-VA-PAD, LLC and located at 205 South Independence Boulevard. The property owner has disclosed that Chris Read of Colliers International Virginia, LLC ("Colliers") is a real estate services provider with respect to this property. 2. I have a personal interest in Colliers because I am an employee of the firm, and its address is 150 West Main Street, Suite 1100, Norfolk, Virginia 23510. 3. The City Attorney's Office has advised me that because I do not personally provide services to RSS WFCM2015-NXS4-VA-PAD, LLC, the Act provides that I may participate in the City Council's consideration of this application, upon disclosure. 4. 1 hereby disclose the facts above and declare that I am able to participate in this transaction fairly, objectively, and in the public interest. 2401 COURTHOUSE DRIVE,SUITE 2116,VIRGINIA BEACH,VIRGINIA 23456 Mrs. Amanda Barnes -2- July 9, 2024 Re: Disclosure Pursuant to Virginia Code § 2.2-3115(I) I respectfully request that you record this declaration in the official records of the City Council. Thank you for your assistance in this matter. Sincerely, Worth R mick Councilmember RWR/RRI � r . l�:�Ma , �� . ��:; ��. ►err! ►►;� ►�`. r'�� • fir♦ „ _�� 0 o 80 ITEM— VI J.14 PLANNING ITEMS ITEM#75968 Upon motion by Vice Mayor Wilson, seconded by Council Member Ross-Hammond, City Council APPROVED application of CITY OF VIRGINIA BEACH for an Ordinance to AMEND Section 106 of the City Zoning Ordinance republic notification requirements for the Board of Zoning Appeals(BZA) Voting: I1-0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse,Joashua F. "Joash"Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None July 9, 2024 1 AN ORDINANCE TO AMEND SECTION 106 2 OF THE CITY ZONING ORDINANCE 3 PERTAINING TO NOTICES OF 4 PUBLICATION 5 6 Section Amended: § 106 of the City Zoning 7 Ordinance 8 9 WHEREAS, the public necessity, convenience, general welfare, and good zoning 10 practice so require; 11 12 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VIRGINIA 13 BEACH, VIRGINIA: 14 15 That Section 106 of the City Zoning Ordinance is hereby amended and 16 reordained to read as follows: 17 18 Sec. 106. Appeals and variances. 19 20 (a) The board of zoning appeals shall hear and decide appeals from any order, 21 requirement, decision, or determination made by an administrative officer in the 22 administration or enforcement of this ordinance. An appeal shall be filed with the 23 zoning administrator, and include the grounds of appeal, within thirty (30) days of 24 the date of the decision appealed, unless the notice of violation involves temporary 25 or seasonal commercial uses, parking of commercial trucks in residential zoning 26 districts, or similar short-term recurring violations, in which case the appeal period 27 is ten (10) days from the date of the notice of violation. All decisions not timely 28 appealed shall be final and unappealable. In addition thereto, the board shall have 29 such other powers and duties as are set forth in Code of Virginia, § 15.2-2309; 30 provided, however, that the board shall have no authority to hear and decide 31 applications for conditional use permits, and provided further, that written notice as 32 prescribed in Code of Virginia, § 15.2-2204 shall be given at least fifteen (15) days 33 prior to the hearing before the board. Notice shall be published 34 SUGG ssive :seeks twice in a newspaper having general circulation in the City (14WE) 35 SUGGessive weeks" rn 6 th-At SUGh RetiGe shall be published at least bNiGe iR SUGh 36 37 die . The first notice shall be published no more than twenty_ 38 eight 28 days before the meeting the inteRded adeption and the second notice 39 appearing no less than seven (7) days before the date of the meeting. The cost of 40 the public notices required by Section 15.2-2204 of the Code of Virginia shall be 41 charged to the applicant. 42 43 . . . . Adopted by the Council of the City of Virginia Beach, Virginia, on the 9th day of July , 2024. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: 01aing Department City Attorneys Office CA16495 R-2 April 18, 2024 81 ITEM— V1 K APPOINTMENTS ITEM#75969 BY CONSENSUS, City Council RESCHEDULED the following APPOINTMENTS: ACTIVE TRANSPOR TA TION AD VISOR Y COMMITTEE ADVERTISING ADVISORY COMMITTEE BAYFRONT ADVISORY COMMISSION BEACHES AND WATERWAYS ADVISORY COMMISSION COMMUNITY ORGANIZATION GRANT REVIEW AND ALLOCATION COMMITTEE COMMUNITY SER VICES BOARD DEVELOPMENT AUTHORITY HEALTH SERVICES ADVISORY BOARD HISTORIC PRESERVATION COMMITTEE OCEANA LAND USE CONFORMITY COMMITTEE PARKS AND RECREATION COMMISSION PUBLIC LIBRARY BOARD STORMWA TER MANAGEMENT IMPLEMENTA TION AD VISOR Y GROUP TRANSITION AREAIINTERFACILITY TRAFFIC AREA CITIZENS ADVISORY COMMITTEE URBAN A GRICUL TURE ADVISORY COMMITTEE VIRGINIA BEACH CANNABIS ADVISORY TASK FORCE VIRGINIA BEACH COMMUNITYDEVELOPMENT CORPORATION July 9, 2024 82 ADJOURNMENT ITEM#75970 Mayor Robert M. Dyer DECLARED the City Council FORMAL SESSION ADJOURNED at 6:34 P.M. Ter aus Chief Deputy City Clerk Awj& arxes,ufkc Robert M. Dyer City Clerk Mayor City of Virginia Beach Virginia July 9, 2024