HomeMy WebLinkAboutII. B. MUNICIPAL CENTER BUILDING RENOVATION UPDATE 8.27.24Municipal Center Building Renovation
Update
L.J. Hansen | August 27, 2024
Recommendation
Seeking approval to:
1.Transfer $8,441,844 to CIP PG100291 , Operations Facilities Renovations.
This increase of 9.97% over the original program amount is due to:
1.Cost inflation
2.Supply-chain impacts
3.Unforeseen site conditions
4.Scope changes required to meet dynamic operational needs.
2.Exceed the 25% change order limit.Building 11 (now B33) entry
way demolition.
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Background
Building 2 (now B11):
Substantially Complete (occupancy), December
4, 2023
Substantially Complete (contractual), May 31,
2024
Final Completion is June 10, 2024
Phase 1 move-in completed December 8, 2023
Phase 2 move-in completed February 27, 2024
**Some building improvements remain to meet
the operational requirements of the VBPD.**3
Background
Continued
Building 1 (now B3):
Construction began August 16, 2022
Substantial Completion, March 13, 2025
Original completion date was February 12, 2024.
Extension due to unforeseen site conditions, delayed replacement of the
pitched roof, high amount of asbestos remediation, and supply chain /
manufacturing delays to include late delivery of the main electrical switchgear.
Final Completion, April 11, 2025
Anticipated move-in, late spring/early summer 2025
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Background
Continued
Building 11 (now B33):
Construction began March 25, 2024
Loss of two months due to the City requested floor plan changes.
Substantial Completion, June 24, 2025
Final Completion July 24, 2025
Move-in anticipated fall/winter 2025
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Change Order
22 Change Orders Totaling $11,947,812.46, a summary
includes:
•Building 2 (now B11)
$2,277,397.10 – Data center equipment relocation/upgrades
$3,474,504.19 – Code driven Building Electrical services upgrade
$ 415,487.22 – Additional Stormwater structures
$ 485,910.69 – Exterior Ballistic Window upgrades
$ 223,580.40 – Ballistic glass and knee-wall barricades in Atrium
$ 397,164.35 – Additional ballistic hardening of the corridors.
$ 324,005.48 – Police additional requests
•Building 1 (now B3)
$1,008,103.67 – Additional asbestos abatement.
•Building 11 (now B33)
$ 340,169.49 – Carbon fiber for structural reinforcement
•All 3 Buildings
$ 315,510.05 – Change of DDC controls to Trane
Building 2 (now B11) Data Center upgrades
Building 1 (now B3) Asbestos removed from steel
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Program Need
•Total requested budgetary need is $8,441,844, or 9.97% increase of the overall
program budget.
Operations Facilities Renovations (PG100291) Budget Request Summary
B33 Floor plan changes $2,429,595.72 To meet dynamic mission needs
Request for Equitable Adjustment $2,012,248.56 For Phase II price escalation*
Furniture and demountable walls $1,500,000.00 Due to market price escalation
Change Orders and Contingencies $1,650,000.00 For pending and future Change Orders
B11 Interview rooms sound
hardening
$500,000.00 VBPD post-substantial upgrade/mission requirement
Contracted Inspection Services $350,000.00
Total Program Need $8,441,844.28
*The phase II REA is currently under review for price reasonableness. 7
Funding Source/Resources Impacts
•Beach Maintenance Facility (PG100260)
$2,866,529 Appropriated to date
$2,616,000 Proposed to cover shortfall
Remaining funds will be used to develop 35% concept drawings.
o Funds will need to be replenished to PG100260 to complete Design.
•Central Plant Loop Replacement (PG100675)
$17,833,417 Appropriated to date
$ 5,825,844 Proposed to cover shortfall.
Remaining funds will cover project Design and emergent repairs.
o Funds will need to be replenished to complete all work under PG100675.
•Total proposed contributions are $2,616,000 + $5,825,844 = $8,441,844
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Recommendations and Request
•Recommending for City Council to Consider:1.Transfer of $8,441,844 to Operations Facilities Renovations CIP (PG100291)
2.Approval to exceed the 25% Change Order limit
•Completion of the Operations Facilities Renovation’s subject work will bring back the displaced employees to the Municipal Center. (FAP Govern: 1.15)
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Questions