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HomeMy WebLinkAboutSEPTEMBER 24, 2024 FORMAL SESSION MINUTES �4 q tr ,t O S Op OUR NA�O�' VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia September 24, 2024 Mayor Robert M. Dyer called to order the CITY COUNCIL FORMAL SESSION in the City Council Conference Room, City Hall, on Tuesday, September 24, 2024, at 2:00 P.M. Council Members Present: Michael F. Berlucchi, Mayor Robert M. Dyer Barbara M. Henley, David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse, Joashua F. "Joash" Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None 2 CITY COUNCILS BRIEFINGS FLOOD PROTECTION PROGRAMAND CAPITAL IMPROVEMENT UPDATE ITEM#76185 2:01 P.M. Mayor Dyer welcomed Jeff Waller, Chair — Flood Prevention Bond Referendum Oversight Board and Leisha Pica,P.E.,Program Manager—Jacobs Engineering.Mr. Waller expressed his appreciation to City Council for their continued support and distributed copies of today's presentation, attached hereto and made a part of the record. Mayor Dyer expressed his appreciation to Mr. Waller and Ms. Pica for the presentation. September 24, 2024 i Flood Protection Program City Council Update Jeffrey Waller, P.E., Flood Prevention Bond Referendum Oversight Board Chairman Leisha Pica, P.E., Jacobs Engineering September 24, 2024 Q3 2024 Board Updates f - ■ July: Staff Report on update for the Seatack Drainage Improvements Project ■ August: Staff Report on Water Sensors Program and how linked to projects Seatack Drainage Level Green/College Park Improvements Project Pond dredging construction ■ September: Staff Report on update for the Eastern Shore Drive Phase 1 Master Project Eastern Shore Drive .._. NET Phase 1 Master Project - proposed Lynnhaven Drive pump station The Board meets on the second Tuesday of the month at 2:00 pm at Town i rendering Center. Our meetings are open to the public and the public can provide comments. The Board webpage is accessible from the Ripple Effect website, and we can be contacted at the email address posted on our webpage. FPP Active Construction Projects '' � '' -, '� • South Plaza Trail Presidential Blvd Drainage -- • Windsor Woods Tide Gate near 1-264 • Bow Creek Stormwater Park Phase I • ,: • Seatack Drainage Improvements r • Old Forge Road and Red Lion Road t Presidential Blvd looking north between Silina Drive and South Plaza Trail in Windsor Woods 3 FPP Project Milestones Met During Q3 2024 Planning2 3 4 _ 5 Preliminary Engineering Detailed Design, Some FPP permits may Advertise Design-Build or Commissioning Report (PER) 30%. 60%, 90%, require 24 months to Construction Bidding and Testing 100% obtain Complete ✓ West Neck Creek ✓ Eastern Shore Drive ✓ ESD Phases IF-1G ✓ Lake Bradford Bridge - Draft PER Drainage Bundle Phases Chubb Lake Pump 1 B-1 E - 100% design Station & Outfall ✓ Pungo Ferry - Draft Design-Build - PER second ✓ Bow Creek Stormwater RFP Issued revision Park Section 2 - 90% design ✓ First Colonial Road & Oceania Blvd Drainage Improvements PS&E 4 L�� theRippteEffect VIRGINIA BEACP FL000 PROTECTION PROGRAM How It Works-Windsor Woods Tide Gate,A Project Milestone FPP Communicationsto C it U,Va Bea;, o i rIt:v,,- ::ays aye it • rt- f4 • City published 24 videos about the Flood How It Works-StormwaterPipeCleaningandInspections Protection Program available to the public. How It Works- Flood Sensors&Monitoring Communications Metrics from June to _ City ofVa Beach. ' views•2 months agc, August 2024 Q3 2024 Videos Published • >18,000 video views How It Works-How the City Drains Pt. 2 4 City of Va Beach•64 views•2 months agc • >1.1K video engagements (likes, comments, shares, saves, clicks) How It Works-How the City Drains • 5.8% engagement rate 5 ` City of Va Beach. - 5 months agc • Videos and blogs reached >48,000 users on all social platforms with more than 2024 Episode 5 How It Works-Linkhorn Bay Drainage Basin ZT-7, City of va Beach• 104 views•6 months ago 77,000 views 5 The Board is here to serve our Community! ■ Future activities of the Board include site visits FPP Grant Funding to Bow Creek Stormwater Park and a return visit to Lake Windsor. ■ The Board will advise City Council members when the topic of our monthly Board meetings is in your district so you can join us. ■ Some Community Meetings include updates regarding the Flood Protection Project, but this could probably be increased. a Awarded a Futurp Submittals 6 Flood Protection Program Update Q3 2024 Leisha Pica, P.E., Jacobs Program Manager 5 j w Program Update VA FPP Risk Reduction Resulting from Process Improvements w.Y NOW . :�ti 43 2024 Program Update PreliminaryFuture ,, • /, • , 1 , / ' • Design- Construction • • Projects Engineering Design Design Design Design PS&E Build In-Progress Complete Sandbridge/ Eastern Elizabeth River Windsor Wood, Vista Circle West Neck New Bridge Shore Drive Floodplain PAP,The Lakes Windsor Woods Club House Pump Station Creek Bridge Intersection (ESD) Drainage Bundle Tide Gate Road Drainage (On Hold) Bundle Restoration (In design) Lake South Plaza Cape Henry Pungo Ferry ESD Roadway Bradford/Chubb Road Drainage Back Bay Marsh Lake Pump Trail, Canal Gravity Improvements 1 F& 1 G Restoration Station &Outfall Presidential Blvd Sewer Drainage Relocation (RFP Issued) Central Resort Poinciana First Colonial Bow Creek Lake Pleasure District Drainage Rd Oceana Blvd Stormwater Park Pump Station House Outfall Improvements Drainage (Section 1) Churchpoint/ Bow Creek Thoroughgood Stormwater Old Forge Road Lake Bradford BMP& &Red Lion Conveyance Park(Section 2) Drainage Dredging (Design NTP) FPP Project Status Q2 2024 rai a Draig nage 10 4�,] theRippleEffect VIRGINtA @ .)TECTION PROGRAM Future Projects PreliminaryEngineering Design Design - • • Build In-Progress C• • Sandbridge/ Bow Creek Elizabeth River First Colonial Windsor Wood, Vista Circle West Neck New Bridge PAP, The Lakes Windsor Woods Club House Pump Station Creek Bridge Intersection Stormwater Flotorati n Rd DraiOcenage na Blvd Bundle Tide Gate Road Drainage Park(Section 2) Restoration Drainage (On Hold) (In design) Lake South Plaza Cape Henry Pungo Ferry ESD Roadway Back Bay Marsh Bradford/Chubb Trail, Canal Gravity Road Drainage Lake Pump Improvements 1 F& 1 G Restoration Station &Outfall Presidential Blvd Sewer Drainage Relocation (RFP Issued) Central Resort Eastern Bow Creek Poinciana Shore Drive Lake Pleasure District Drainage Pump Station (ESD) Drainage Stormwater Park House Outfall Improvements Bundle (Section 1) Churchpoint/ Thoroughgood Old Forge Road Lake Bradford BMP& & Red Lion Conveyance Drainage Dredging (Design NITP) Seatack FPP Project Status Q3 2024 Drainage 10 Lam] thERippteEffect .)TFCTION PROGRAM Program Spending through September 17, 2024 Total $83.2M $12.6M since last quarter Expenditures by Master Project WINDSOR WOODS/PAP/THE LAKES MASTER $64.3 EASTERN SHORE DRIVE MASTER S6.6 LAKE BRADFORD, CHUBB LAKE MASTER 55.4 CENTRAL RESORT DISTRICT MASTER I 51.5 SOUTHERN RIVERS MASTER ■ $1.5 STORMWATER GREEN INFRASTRUCTURE MASTER ■ S1.6 LINKHORN BAY DRAINAGE BASIN MASTER 0 $2.3 SOM S20M S40M 560M Program Estimate Q3 2024 Program Variance 5% MASTER PLANNING • ' $1,200 $1,000 $982M $1030M WINDSOR WOODS, PRINCESS ANNE PLAZA,THE LAKES $337.9 $129.3 $496.5 $29.4 $800 $221M $269M EASTERN SHORE DRIVE $61.5 $29.8 $90.9 -$0.4 $600 LAKE BRADFORD/CHUBB LAKE $146.3 $2.7 $152.3 $3.3 61 C' CENTRAL RESORT DISTRICT $113.0 $0.0 $113.0 $0.0 $400 C $761M CL76 T T SOUTHERN RIVERS $102.2 $8.0 $110.2 $0.0 5200 a STORMWATER GREEN INFRASTRUCTURE $0.0 $37.5 $53.3 $15.8 $0 LINKHORN BAY $0.0 $13.9 $13.7 -$0.2 BENCHMARK CURRENT TOTAL .0 r 13 FPP Programmatic Risks Identified in Implementation Plan (February 2022 ) FPP Program Risks Critical & High Risks 2 ' 1 . Staffing Levels Conflicting Policies 7 4 2. Procurement Private Utility 3 Coordination Relocations '< • "Regulatory - 3. Real Estate Impacts 5 6 Timing 4. Project F Management 5. Project Controls Climate Tourism 6. Communications Change Impact & Public Trust 7. Operational Readiness x 15 Low Risk Moderate Risk I* High Risk Critical Risk Staffing & Workforce Working Group We asked what resources issues could impact implementation of the FPP over the next 10 years. Workforce & Staffing Risk Work force availability was one of the highest ranked risks identified for successful implementation of the FPP. FPP Workforce Working Group Engineering Procurement Operations Human ✓ ✓ ✓ Resources • • • • Several vacancies • Concern losing staff. • Multiple retirements at the beginning of • Leadership the FPP • Staff absences and vacancies losses have had a • Multiple retirements significant impact on • More staff needed • Leadership processing to overcome vacancies procurement backlogs documents • More staff needed • New FPP assets to accelerate work require more staff simultaneously and specialists What strategies were employed to mitigate this risk? The Result Full compliment(1 ) Project Manager • Hiring bonusesFFSupplel—, • • " for Engineering ct • - Relocation mental • (1 ) Project Engineer Managers assistance Staff for Operations Engineering • Placed ads on Linkedln & Indeed Operations Recruiting • Partnerships with 7 engineering schools leadership • Staffed booths at community events positions _ • • Military transitioning programs Most Networking Industry websites & professional organizations have been _ • (ASCE, SWE, NSBE, etc) 18 Procurement Working Group We asked how can we align and implement streamlined, consistent process, roles, and toolsets across Purchasing & Public Works. User Division provide Increased FPP workload incomplete project on top of existing work documentation 1 More projects require 1 Incomplete submittals more people to maintain waste time and impact schedules schedule Historically long Concern about 1 procurement durations 1 legal & SWaM Procurement Extended procurements schedule impacts elated - • shorten timeframes for Staff uncertainty leads design and construction to project delays Challenges Inconsistent procedures Leading to noted by user Divisions Unknown status of 1 • contracts Potential - Staff uncertainty leads to Lack of communication to project delays impacts project Risks schedules What strategies were employed to mitigate this risk? 1. A Working Group was established with staff from Finance, Procurement, Engineering, and the Jacobs Team specialists. PROCESSESNEW 2. A Service Level Agreement was signed between Public Works and Design Procurement Steps Procurement Departments to clarify roles and duration expectations. • • Design-Build Procurement Steps • Processing Construction Change Orders NEW DOCUMENTS • Legal Procurement Aspects • SWaM Training for PMs & Contracts Team Construction Invitation to Bid (ITB) • Annual Service Contracts — streamlined Front End Documents (align with VDOT) • Procurement Training Manual • Procurement Tracking Report on BeachNet • Contracts SharePoint Site all forms & manuals • 60-day Procurement Forecast for FPP projects TOOLSL NEW ©Jacobs[Year] ',pc The Results of the Procurement Working Group Procurement ' Standardized ProcessesWorking Group Training sessions are available to staff. All Project _ Managers & Contract staff have been trained. sutts Improved Collaboration & Alignment "ThStronger working relationships with • • - - alignment of process needs. made for the Flood Protection Programare Realistic and Efficient Activity Durations providing • " " All parties were part of the vetting process and our implement other capital standard schedule durations have been adjusted. programs f• Transportation and Facilities." U Hansen, Commitment for Continuous ImprovementPublic • _ • Listening sessions continue to be held with staff to identify areas for clarification. Project Management We asked how can we help City staff have the tools and processes needed to effectively implement the FPP Schedule Delays from Design Review Bidding Timeframes Competing priorities and Delay Construction Start lack of resources can lead Bidding to Award to to incomplete reviews and NTP late comments, conflicting comments Permitting Impacts to � Design Schedule ' Change Orders Project Slow processing can • - Long review times, hold up construction for additional testing months Managementrequirements delay bidding Challenges Real Estate Activities Invoicing Leading • Were Taking Longer Cumbersome process, than Anticipated not uniformly utilized by Potential Resource limitation, design vendors status, design changes The core underlying challenge for Project Managers Project Management Process Flow Continuous Process Manual Diagrams Improvement Original 1995, 200 pages, Interactive files on minor update 2002 SharePoint Design process to meet outcome Design Post-Construction Project Management Working Group Results Procurement Pr(oxure ✓ Updated PM Manual Public ` ✓ Standardized Processes lmrokerriert �. ����der regEgred) ✓ Alignment with VDOT a Environmental ✓ 19 total processes and �� Closeout sub-processes documented Real Estate ✓ Interactive & Clickable Acquisiteon(i1 required) reference documents ✓ Power BI On-line Project Private Utility Status Reports Adjustment(it required) Project Controls We asked what processes and tools are available to streamline delivery of the FPP The Importance of Project Controls for Risk Mitigation ,,F-Program Monthly Variance Schedule Progress Report Documentation Activitschedules _ Monthly City Council PM Progress Report •Linkages Program Reports Schedule Slippage • ' Project Dashboards Estimates Increase projects & Monthly PM Risks Monitored Critical Path Reports Supply Chain ProjectEconomics, etc Forecast ProgramReviews • - • • •wn forecast forMeetings financial planning Debrief Meetings Coordination Cha • - Mgmt • Grant • • • 28 ©Jacobs[Year] Project Controls & Engineering TPROGRAM PROGRESS HIGHLIGHTS • • Groups FLOOD NofVrrgmraBearhr i n utAiration areale tyros Passed a hontl referendum Dory state taxes to funtl 0 the oesrgn antl consbuction ootl Prote N fPP),S^e the °t Flood protection straagproje k^the er �m0" allow the Results OT E CT I O even 7 aPProvareRhereferendu a'gam Pe ihGlf P Master Pro e a 10• g dP the Floo Y mrfotlad ryootlmg rm J ctx was Bevel vear(2022*2032)r Protecton Program Pacts on the oPetl to des;gn antl r ntPlementatyon M comm�mty. onstruct prolerts ci Plan comprisurg PROG^ ns monthty rePott mten tv-wrdo to m K d5 tam agate ,'light Board,P1'."B)of the ram the Cprogresz ahsn on Bond uire CWnlllS ProBram'S YCWncal.,the"Id Preventr oPport. 8 wrth rIlk an ee/erendum AU USt 2024 d strategy!densions that ma Status Report� B r • of *All asterisks rep resent updated information. PowerBI driven �.Prepared for monthLy Project C'rtV of Virp,�nia Beach Reports Issued SeOtember 9,2024 j . V I +- RiPPleEffect YCj/ • • Cashf Low Forecast rx II / ' • ModeL 'tar gild III " ,¢king north between Silrne p�-d S v, eras ..�.. v/ SuppLy Chain Updates BaseLine Cost Metric Eng i neering-Operations Working Group We asked how can we better align the Operations team with the FPP planning, design, and construction teams. Coordination to avoid FPP risks Engineering Operations It is important the Stormwater Operations staff be provided with sufficient resources to operate and maintain the new FPP assets for successful program Working Group implementation. . - suLts Identify resources Projects to • Formalize Strategic neeon Operations and equipment Operations QuarterLy • • • • Planning ✓ ✓ a ✓ meetings • • • • Discuss asset Existing resources • Align modeling with discussions commissioning needed to maintain operation strategies Confirmation of processes desired level of service for assets • Expand technology existingasset • Increase to understand storm a • system coordination during • Improve asset impacts as they design reviews management program occur information • Forward looking • Ramp up of resources • Focused Agreement on technology such as and equipment for discussions on best practices SCADA & controls FPP project needs various storm • r FPP • • jects conditions Jacobs Operational Assessment Staffing Findings & Recommendations Jacobs ■ 19 new staff positions Operational Assessment Findings ■ 1 new CCCTV truck Equipment and Recommendations Final Report and 1 new excavator Ve.aon fvwl 7esueC Relw�t CITY of VOQa Beech ■ Replacement cycle D<Dartmer[.1 Wblrc wawc.0o .,—Grow.St.—I.Drv— Pt—1 FtMd Pmtmmn AeOre Oowxuon.l lbseie wffl for existing equipment New Stormwater Operations Center Facilities Facility rehab at three locations ■ Standard operating procedures (SOP) Process Improvements Asset Management Program Enhancements D. . Visualization Virginis 6"ch RRPS "°° Arcadis Rehabilitation and Replacement Planning System 011ARCADIS AARCADIS Fac,My Praess Subprocess Group Assets Replace cost LOF coF R Rrsk 61aa Rnk 02 1 $9.68M 5.00 [2 97 14.851114.85 Asset ID by LO Facility;1 Process and Risk Score(groups) 1 Risk Risk lekllbot - —_-- _ 00, Risk 94we se lgrou • • `� '�1a4 1r/0 95121,2fl 0111.5 02)6 10-.e 1' 11.15 04)1ti 20 05,2145 LOP I 1 { 2 3 4 s Total �� PO4t . Virginia Beach.Virginia j 3 '� "! CITY OF VIRGINIA BEACH s tot I Punp Stations'Operation Manual � r :0Total 33 97 86 66 102 3&1 dfi,12 04! Julia 2023 Asset ID Count FaGhty process Sub•>r0c"s Group Asset Name Hyperlink Risk RUL Asset instaF YM W COF R•Factor CoF•R LOF LOF 1 unpecbon lost 473 1 V8 DP'°ti SuOmrs+Gt PS 16th Street PS C-151 uctural Wee WNl 1 9 2000 100 482 1 VS DPW Su'Jrwsibe PS 16th Street PS Eiectrical ano t.arge Fuel Tank .4 2000 100 0 InStrumentatron 248 1 V8 DP'.V' Subntmoe PS 16th Street PS EW!r,cal and ',tc;, 2: 20M 100 insr—ntatror 27e 1 VO DPW $Subrnersibe PS 1Sth Street PS Mecharxcai Pimp 1 .9 2000 100 0 275 1 VB DPN Subr w ibie PS 16th Street PS 1.lecram<al 'ump 3 -9 2000 100 0 _ _ _ -_ - __ .. _ Tots) 102 ._. ... 33 Communications Working Group We asked how can we effectively communicate the vision and value of the FPP to the community. Vision: What does success look like for the FPP? Flood Public Transparency 03 Protection Confidence Sustainable infrastructure Goodwill in the community. Transparent and open for generations to come. Citizens understand their communication about the Less flooding citywide. role in financing the FPP. FPP, execution, and External recognition. delivery. Program Staff 05 Efficiency Engagement IQ Employees are inspired Proactive with clear roadmap and feel part of the legacy for the future. Staff are of the work. Staff see accepting of change. success and have Increased City-wide efficiency. tangible achievements. Comprehensive On-Line Project Information LOCATION MAP 18 Web Pages A PROGRAM OF PROJECTS < ...•i ` X M �a —..... "\"�1�a 1'. (n� \`'�`.n�.,\e.� . - .. .. .. • 11 'l� "'.wWr w� ��+• �`' \ w.... «.�......—..,.. .r ti~�'ti�` .• (.. laUn[:wB :�i0R5 td:EPnHENT SfMlfEq ����" r.� � "O tB c-...n....m wr. ..>.e.ea.,>r.ee.,....u..Aar><.n..znanwwrw. / - •�M theRIPPIeEffect •i'�/.-% •-,�,,,� ��„� ,.,, I Eastern Shore Drive—Phase I n,e�k�gt.,unmyae ProtectinE Saleguarding FortlHing 4 �.. 9kS.Baalmq iry<n.w<a,n„q<�,,00.<m<m.a,<oa...m ro,•,<e�«<w„w,enp nmmsmn om<.rmm Henry Canal Phase 11 ti AAIIIUU Lrpl�q Penwtn<eeztrotyn�nevm lMet an the wnt.TM animate nn�nge urv�ro arcs Homes Businesses Resilience `� �1•' Ju«�91.me.„m.,na e,enaa t,me nenn.ro rontnnsro2 o•I�<m,<rve a,n,onm rn,,,.e,„„ m Ix,groe.noeea .n^e%�P~ �,1i=.,�\, e"++A icautsu.. o,IgNtal:re<ve:oo<o.la„t,a,mP«n<ns�+u,�m..autnm.ymem antem tglP<a.anwa. 4�'�"'Y�.�"'.,.� x�)Ste'¢ I <tt.I.ane,sartwle nos ueen,mgaeE try.e,e�nin rarest noaainq Wnnq rsM,ll evens over ne e+fr" '`^`"+,.`�.�,.,,, �. vean.autq<Pomon atn<oeve�nProcn�nge,non�s maaz:r towneinatlon anon I t Drainage improvements.IG r5 �� Ilgcatimmm PaeIER/MNKf1l:erv.iw.r.nLO.>t.........r e}e�p.�vgm The WiikAhead gq n ea umBla ne...teen snm„p cam i <.M,PanP..ao� 3ay�� I spas, uK=,..•P aTM 1 5 - unpTe a===wh n .................... ............. .e w BEACH 36 Leh How It Works-Windsor Woods Tide Gate,A Project Milestone Videos Explaining Technical Topics ,�•s;aBec bi r,a a;s yu How It Works Stormwater Pipe Cleaning and Inspections �a_ _ How It Works-Flood Sensors&Monitoring 3 City of Va Beach• 108 views•2 months ar How It Works How the City Drains Pt. 2 Cit of Va Beach• .-.....,•2 months a c 4 Y 9 How It Works-How the City Drains cc • e 5 C tY of Va Beach•72 views•5 me:)- a, How It Works - How the City Drains Elizabeth River&Lynnhaven Watersheds 2024 Episode 5 How It Works- Linkhorn Bay Drainage Basin https://wwwyoutube.com/watch?v=FeQBinpb6RU&list=PLnHoAf8Pr Lp6PP 5 City of Va Beach•104 views•6 months agc RuXS6bWgs9E_n7h9yQ&index=1 37 Outreach through Local News, Radio, and Internet Articles Ltf■. spore ,FRIer YPM'G „Fro. Lnn._ R.nR_ <.Ea�LE,_ F�A,.A_ „.ro•F_ .AP aFminnx a�rW., Network of cameras monitoring 656 F P P Media Mentions water levels in Virginia Beach Virginia Beach marsh terrace receive national awards project to be first on East Coast FloodVISION•Al uses U-resolution web cameras capturing water-levels In real time. WIIRoIRr*Fcf nr4^1— ppq©... QLIVE NOW YOMSIDE R nM aNu . • TI),411rninia-Vilm 1'ugm,a R-h r<ai..sr,m 11..n I,n...t.. f s Video Weather Traffic Investiptive Sports - More -� 0.Search W EATN ER ALERT 3 xORI K[fllf v Virginia Beach receives$25 million for flood mitigation project in Special Weather Statement:Camden Caunty,Eastern Currituck County,NamptonlPoquoson,Isleol Wight County,James City County,Newport News,...> national competition 1 1 • park in VB aims 1 prevent the flooding Matthew wavv Lrwro vMcatu�lACN•¢ox brought by: M.uhm HURRICANE MATTHEW:LESSONS LEAK LINII-E� Posted:Oct 2,2023/05:38 PM F ypdalled�/07.01 PM EDT 38 RV TRIBVNE NEWS SERVICE Trida.e News Se Ke r11M-ED,A -11M u1.—;UPEWTF 0,M-118 A1R.n Via)ou, Exposure • • nal Publications THE • MunicipalAMERICAN EN INFRASTRUCTURA'U' WALL STREET news Inform-Ing JOURNAL. THE WALL STREET.lOURYAt.. ,°� 39 w v V I p : , ��Large Portion of"Phis I3asc Is going to Bc L'nder�tiuter':li.S.iVlilitary llub 1 �:"`" "- _ '�- Adapts to Climate �" - Vlrginiati Hampton Roads region,ul.l � :'olk,isj,reparing for hyhar zea levels amid deUaMs an strah�ny anainsls Presentations at Industry Conferences V LWA wef tec • the water quality event` Virginia lakes and Watersheds Association E N V I R O N M E N T I WotA s Y N{ P O s I U M '\\ CENTER FOR WATERSHED PilECTION 40 The FPP has an Active Social Media Presence You ' The Ripple Effect: Five Things Residents Should Know About Coastal Flood Vulnerability facebookPart of coastal living is understanding factors that make our community vulnerable to flooding. f•. �a. kipo How It Works-Stormwater Pipe Cleaning and Inspections City of Va Beach Linked ® A� 24 Ripple Effect Videos _ ----�- 25 Ripple Effect Blogs 41 Additional Communications Resources Quarterly Flood Model Vsualization and Exposure Tool *McRippleEffect Scenario Selection ° Flood 6cposure Council 1.*rwd�xdmTnrwna Evme �` EPPY�E Briefings District ■ _ RT r i ;� , ,_ _ GINczEatliNirtx ' UNDERSTANDING ©®® Meetings & ro for Fourth Grade Students Flood Model Visualization Exposure • • Learned ` Ripple Effect (Baltimore) Winners of 7 Leading Industry Awards Communication Working Group • 2022 3CMA Savvy Award .1 Results • 2022 3CMA Diamond Award , � 02 • 2022 VML Innovation Award 2 � s • 2022 Hampton Roads VIRGINHA MUNICIPAL LEAGUE Chapter PRSA Pinnacle •INNOVATION• • PRoPEcrs Transparency Award Outreach • 2023 PRSA National Silver ,. Anvil Award v1 Exposure • 2023 America Public Works MidAtlenticChapter Recognition Association-MidAtlantic AY Chapter Community 'AM�ANPUBLI'SAS�ATI` Legacy BuiLding Engagement Award • 2023 Stormwater Solutions Top Projects Award PINN CLE & \larke'ting Association PR\A HAA{PTOV ROATri(HArr1 rt 43 Thank you Leisha.pica@jacobs.com 7 Challenging today. Saco S Reinventing tomorrow. in O 3 CITY COUNCILS BRIEFINGS FIREFIGHTER MEDICAL SCREENING ENHANCEMENT UPDATE ITEM#76186 2:35 P.M. Mayor Dyer welcomed Chief Kenneth Pravetz. Chief Pravetz expressed his appreciation to City Council for their continued support and distributed copies of today's presentation, attached hereto and made a part of the record. Mayor Dyer expressed his appreciation to Chief Pravetz for the presentation. September 24, 2024 die � a�0 ------ ..... Comprehensive Health & Wellness Screening for Firefighters Fire Chief Kenneth Pravetz I September 24, 2024 vB ; rare �� ' Department Physical Risks • Firefighters do strenuous work, in dangerous environments, �•�-` while wearing heavy personal protective equipment (PPE) • Medical evaluations can detect underlying conditions to aid in prevention and treatment Physiological Strains of Firefighting 13F � H Cardiovascular � Hematological ' Thermoregulatory Respiratory ' - Metabolic * Immune/Endocrine " Nervous Muscular -� Psychological } ' try inia Beach Fire*partment p2 �� Cardiovascular Risk • Cardiac claims cost the City of -Sudden Cardiac r . , Burns Virginia Beach on average over 40 $600,000 • Imaging modalities can help identify JU early signs of Cardio Vascular 20 10 Disease (CVD) in firefighters i i • 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Year Occupational exposure as a firefighter is carcinogenic to humans (Group 1) �• Exposures of firefighters on the basis of include combustion products, sufficient evidence for cancer in humans • diesel exhaust. building • materials, asbestos, as G,ro,,. ,, '_ �' • chemicals, shift work, 28 ultraviolet radiation The IARC Monographs classification indicates • • • • • • • • • the level of certainty that an agent can • cause cancer(hazard identification) • • • • • • • • • • ' • • • • • • Higher level of certainty Lower level of certainty • • • • Cancer types with sufficient evidence for cancer • • • • • ' . • • ' see • • in humans: • • Meaotheliorna Bladder cancer , Cancer types with limited evidence for cancer in humans: Colon Proctate Teoticular Melanoma Non-Hodgkin cancer cancer cancer of the skin lyrnphoma • r` Cancer Risk Other Resp Arrest Unk Burns As the incidence of cancer 3% 3% 4, 2% continues to increase in Inf Dis 3/ Cancer.° the VBFD the age at Cardiac Trauma diagnosis has decreased Trauma 0InfDis 4% Other Resp Arrest BeachSource: Virginia Cardiac Cancer Unk Management 14% 66% Burns , 4 I-- 2012 20131 116 2017 20182020 2021 20221 of aims ,+ —Average age at diagnosis Source:International Association of p5 Firefighters fatalities 2002-2023 Preventative Efforts NFPA h , "V Standard on • Limit Exposure Comprehensive Occupational Medical Program for Fire Departments • Effective Tactics 2022 J • Quality Training • Improve Fitness • Improve Sleep w . NFPA • Support Mental Health 4 • Regular Comprehensive Screening �r,� p6 Comprehensive Health Screening for Firefighters : � a • Occupational Medical Examinations • Fitness Evaluations • Respirator Fit Testing • Behavioral Health Assessment • Rehabilitation Services ; r -- • Immunization & Exposure Screening • Comprehensive Disease Screening • Data Collection and Reporting p7 Ire Improvement Highlights Current State Enhancements • 23 diagnostic and assessment modalities • 47 diagnostic and assessment modalities • No ultrasound assessments • 12 ultrasound screenings • No Multi-Cancer Tests • Multi-Cancer test for >50 cancer types • No polyfluoroalkyl substances (PFAS) • PFAS Blood values monitoring • Body Composition: both total body and • Displacement body composition: segmental data calculated total • Submaximal Cardiac Test & Enhanced • Submaximal Cardiac Test Stress Test, Coronary Artery Calcium (CAC) • Basic blood composition and cholesterol Scoring • All existing blood chemistry plus: A1C, Thyroid, Prostate Specific Antigen (PSA), Testosterone p8 Funding Options • City Council adopt legislation directing the City Manager to cover as much as possible with the Risk Management allocation. • If determined to be over the City Manager's transfer authority of $250,000 a City Council action item can be brought forth requesting a transfer for the remaining amount needed to execute the contract. • Provide direction for the City Manager to identify on-going funding for this in the development of the FY 2025-26 Operating Budget 9 vt7 Thank y ou Questions .? CITY OF VIRGIVA BEACI-I Fire Department Plo No V--B 4 CITY COUNCILS BRIEFINGS SPORTSPLEX OVERVIEW ITEM#76187 2:59 P.M. Mayor Dyer welcomed Michael Kirschman, Director—Parks and Recreation. Mr. Kirschman expressed his appreciation to City Council and distributed copies of today's presentation, attached hereto and made a part of the record. Mayor Dyer expressed his appreciation to Mr. Kirschman for the presentation. September 24, 2024 4 t � P q , .Js ia Beach S ortsplex Michael Kirschman September WAOMPIAMMIWIK, ., History • Opened in 1999. • Initially operated by CVB. Transferred to P&R in 2003. • P&R operated until 2009. At that time City chose to outsource operations. Hometown Sports Management, LLC (HSM) took over the management, operation, and -Meorts maintenance of the Sportsplex Stadium and USA NOW Regional Field Hockey Training Center facilities through 4.. 2025. • The 2009 contract is now nearing its completion. At HSM's request & Council direction, P&R re-bid the contract. HSM was the sole bidder. • If the ordinance to execute new management µ agreement with HSM for the Sportsplex and USA Regional Field Hockey Training Center is accepted, HSM will continue management of the facility until at least ... . . .. 2045 (20-year term). Capital Investments by City to Date City CIP Projects • FY17 Sportsplex Roof Replacement ($300K) • FY17 Sportsplex partial HVAC Rooftop Units Replacement Sports Tourism CIP Improvements - $4,138,500 ($15K) • FY18 Sportsplex Grandstand Repairs Study ($35K) • FY25 Sportsplex Artificial Turf Replacement • FY18 Sportsplex Drainage Repairs ($25K) 0 FY25 Sportsplex Two New Turf Fields • FY19 Field Hockey Light Foundation Cracks ($205K) • FY25 Sportsplex Flatten Berm for Training Area • FY20 Sportsplex HVAC System Replacement ($270K) FY25 Field Hockey Lights on Field #2 • FY21 Sportsplex Structural Repairs Phase I ($2.6M) • FY22 Sportsplex Structural Repairs Phase II (3.5M) underway • FY24 Sportsplex Scoreboard Replacement ($1M) underway • FY25 Sportsplex Electrical, Plumbing and Seating Repairs/Replacement (TBD) • FY26 Sportsplex Interior Painting & Flooring Replacements, etc. (TBD, funding needed) Current Key Operating Terms • HSM responsible for supervision, management, scheduling and operation, all facility utilities, and routine maintenance / repairs of facilities (under $10k) and parking lots. ,- • HSM must conduct at least 35 events per calendar year at each facility • Revenue share — 5% of annual gross revenue above $850,000 for Sportsplex and $400,000 for the USA Regional Training Center (none to date) • P&R provides agreement oversight and contract management. • P&R is responsible for capital maintenance, repairs, and replacement above $10,000. Field Hockey Complex t Practice Fields 4 Proposed Key Operating Terms ti. • HSM is responsible for the supervision, management, scheduling and operation, all facility utilities, and routine - -: maintenance/repairs of facilities (excluding parking lots) (under $10k). V • HSM will be responsible for ordinary grounds and building maintenance at the Facility. • HSM must conduct at least 70 events per calendar year at each facility. .� rk • HSM must revenue share with P&R — 5% of annual gross revenue above $1,100,000 for Sportsplex and USA Regional ' Training Center. • P&R will be responsible for the facilities' City parking areas, including maintaining or replacing any landscaping, including trees and shrubs and replacing any light poles and lights. • City CIP funding to remain at $726,135 with $50k of that set SportsplexStadium—Exterior&Interior aside for smaller repairs needed and agreed upon by both parties. 5 - i! - - " rF gall y r � INNOVATIVE Upgrades & Updates WWI I i i k k d 2 r <, 1 T a 6� P ms� Thank You . Questions ? S CITY MANAGER'S BRIEFINGS OPEN SPACE UPDATE ITEM#76188 3:25 P.M. Mayor Dyer welcomed Michael Kirschman, Director and Chad Morris, Planning Design &Development Administrator—Parks and Recreation. Mr. Kirschman expressed his appreciation to City Council and distributed copies of today's presentation, attached hereto and made a part of the record. Mayor Dyer expressed his appreciation to Mr. Kirschman and Mr.Morris for the presentation. September 24, 2024 r s WNW 0 en Space Program Update p City Manager's Briefing Michael Kirschman September 24t", 2024 History Open of Space Program • Created in 2000 to serve future outdoor recreational public purposes • Priorities included: Cultural and natural resource preservation x F Public access to greenways, beaches and waterways � � - - Land for future parks and athletic facilities • Connectivity for trails and increased community access Funding: • $5M transfer from Agricultural Reserve Program ' • Dedicated revenue of 0.44% of the Restaurant Meals Tax • Overall appropriation of over $50M • Appointment of Open Space Advisory Committee OPEN SPACE PROGRAM UPDATES 2 VB Pungo Ferry Landing Boat Ramp Open Space Properties Acquired (since 2000) OPEN SPACE SITE(DATE ACQUIRED) TOTAL LAND COST 29 properties acquired/over ' 11 ACRES All Little Neck Road(August 2000) 7.20 $2,200,000.00 Amhurst Area(February 2001) 3.00 $159,000.00 properties - - . least • - matrix Stumpy Lake Natural Area&Indian River Rd Parcels(June 2001) 1500.00 $13,116,330.00 London Bridge Creek/Potters Road(December 2001) 11.00 $1,500,000.00 criteria properties four or • • First Colonial Road/Mill Dam(January 2001) 11.00 $835,000.00 Lake Edward (July 2002) 4.00 $745,344.00 • rmwater Norfolk Avenue(October 2002) 1.20 $238,788.00 Three Oaks Community Park(Future)(October 2003) 36.80 $1,260,000.00 Public • Williams Farm(January 2004) 57.60 $5,000,000.00 Providence Park(February 2004) 18.00 $3,650,000.00 . • Centerville Turnpike(October 2004) 6.700 N$850,000.00 Pleasure House Lake(April 2005) 4.60 $1,682,000.00 V buffer Scenic Owl Creek Preservation(February 2006) 38.60 $1,406,000.00 New Bridge Road(May 2006) 45.80 $1,925,070.00 Urban • benefit Thalia Neighborhood Park(July 2006) 3.00 $985,000.00 Adam Thoroughgood House Expansion(May 2007) 2.50 $850,000.00 Water access Lynnhaven Athletic Complex(August 2007) 15.60 $0.00 Woods of Avalon Neighborhood Park(August 2008) 13.20 $600,000.00 Trail/connectivity Lake Lawson/Lake Smith Natural Area(2005-2008) 39.80 $5,192,000.00 Lynnhaven House(October 2008) 4.90 $535,000.00 Marshview Property(May 2010) 98.00 $0.00 Rock Ministries Property(November 2011) Ern 2.00 $750,000.00 Pleasure House Point Property(July 2012) 107.80 Norm,012,775.0e Princess Anne Exec Park(June 2013) 5.00Emmffwo 0.00 Cavalier Hotel Open Space Easement(July 2013) 2.05 $2,370,000.00 3380 Head River Road Property(April 2015) 0.85 $190,000.00 Pungo Ferry Landing Park(November 2015) 22.40 $2,600,000.00 Ferry Point Park(December 2017) 9.12 $265,000.00 Washington Square Property(July 2024) 7.10 $1,500,000.00 OPEN SPACE PROGRAM" PD Since 2016 • FY16 — 0.22% redirected to support Light Rail development �: .. • FY18 — Light Rail referendum failed ` 1s M • 0.22% dedication returned to Open Space Fund • Expanded scope use for development and maintenance of open space '� *""� and parks infrastructure " }A • FY23 — Use of scope for Open Space funds restored to specific purpose of site acquisition • $2.5M/yr. into the CIP • New opportunities, new priorities, new focus, and a new matrix criteria • More emphasis on: • Stormwater and flood protection - _ • Tree canopy preservation/enhancement • Increased contribution from the General Fund of $4M/yr. programmed to address parks infrastructure needs Washington Sgutrre Pro0rtyrn O en Space Acquisition Guide and Process p A • Open space acquisition guidance provided by the Outdoors Plan and other adopted City plans • Staff, council members, and committee members can identify , ,`: potential sale property, or review requests submitted by owners or citizens • Program is voluntary for willing sellers • Administrative process: • Initial research by Parks & Recreation staff: land use, City GIS data, check with other departments that may have interest or history +„ 37 • Route the request for review and evaluation by City Departments through the Public Works Real Estate established processes • Assemble information and present to the committee for review and recommendation ' • Working with Public Works and the Real Estate City Attorneys, present staff's evaluation and committee recommendation brief to City Manager and executive staff • Brief City Council in Closed Session OPEN SPACE PROGRAM UPDATE S 5 V� FY25 Space Fund Snapshot Open Open Space Acquisition IV Open Space Fund CIP# 100641 x i Current Balance: Expenditure °. Operating $0.61M1 1 i rCIP Transfer $0.5M 1 9 i*+s Total ExpendituresFunds Available 1 ° Added to Fund Balance $3.OM 07/2024 • Original debt service declines yearly and ultimately retires in 2028 i 1A i • Debt service of $300K/yr. will eventually start for Seatack Park • Amount added to fund balance annually is expected to grow as revenue to the fund is greater than the current budgeted program OPERtSPaCE Y VY Marshview Park, Potential PropertyAcquisitions Open Space Advisory Committee is currently considering eight properties for potential acquisition � " f • Preservation of tree canopy and habitat Prevent future development • 10Y For park space in underserved areas . ; • Park expansion • +- $16M ballpark cost to acquire all 'Ir • Would expect that not all properties being considered would i i. -- �; L be acquired Ability to obtain grants _ +%"sue..—1r-r•'_.... _ OPEN SPACE PROGRAMUPDATEI 7 VB Amhurst Park 1468-40-4222 Feb-01 4 3 Save trees where possible/Local Park/High Needs Area 1 Undeveloped Properties e 13 total undeveloped open space acquired properties 9 9 needing to be developed and to open for public use Priority for Development (Top 4 Undeveloped Properties) Site Name GPIN Date District Total Notes Priority Ranking Acquired Acreage Washington Square 2407-09-6257 2024 6 6.55 Local Park/High Needs Area 2 hree Oaks Park 2414 12-0223 Oct-03 2 36.8 Citywide Park/ex and park system amenities 3 Save trees where possible small parking area/walking $25M estimated cost to develop four sites OPIEMSPACE PROGRAM Thorough ood Parcel 1489-13-1417 May-07 9 2.5 trails/education/water access 4 UPDATE Underdeveloped Properties 9 total underdeveloped open space acquired properties All have future planned phases that have notbeen implemented, or opportunity fi providing additional amenities Priority for Development (Top 4 Underdeveloped Properties) Site Name GPIN Acquired District Acreage Notes Priority Ranking Pleasure House Point Pro erty Jul-12 9 107.8 Im lement com onents from PHP Mana ement Plan 2 Stumpy Lake Natural Area & Implement components from Master Plan and improve trail system Indian River Rd. Parcels Jun 01 7 throu hout 2 Lake Lawson/Lake Smith 2005-2008 9 39.8 Im lement future phase from Master Plan 3 Formalize open field space for use and add more park amenities for Providence Park Feb-04 1 18 all users 4 OPEN SPACE PROGRAM en Develo ment of O Space Properties p p 10`0 • Open Space Advisory Committee recommendation (08/26/2024): F t4 , k , • Balance acquisition needs and open space development priorities , • Bond $30M from the Open Space Program to develop undeveloped and underdeveloped open space acquired sites • Pay debt service through annual existing dedication and cash within Open Space Fund » • Priority Projects ($30M): • Amhurst Park (Undeveloped) • Washington Square (Undeveloped) • Three Oaks Park (Undeveloped) • Pleasure House Point (Underdeveloped) • Stumpy Lake Natural Area (Underdeveloped) • Lake Lawson/Lake Smith (Underdeveloped) Rr • Existing debt service repaid in 2028, creating additional funding capacity ' " • Still retain the ability/capacity to acquire property as needed at $2.51VI/yr. into CIP , Auks Para • Development of open space properties would require some level of ongoing {' = funding for operations and maintenance (to be determined) OPEN SPACE PROGRAM Open Space Fund Stress Test Expenditures Adopted Projected Projected Projected Projected Projected FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 Total Operating Expenses 578,613 622,319 643,136 664,685 686,993 710,089 Existing Debt Service 1,215,517 511,102 511,171 459,918 - - TOTAL New Debt $ - $ - $ - $ 3,000 000 $ 2,925,000 $ 2,850,000 CIP Pay-Go 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 Total Operating and Debt Service $ 4,794,130 $ 4,133,421 $ 4,154,307 $ 7,124,603 $ 6,611,993 $ 6,560,089 Revenue Meals Tax 7,781,454 8,014,897 8,255,344 8,503,005 8,758,095 9,020,838 S ecific Fund Reserves - - - - - Total Revenue $ 7,781,454 $ 8,014,897 $ 8,255,344 $ 8,503,005 $ 8,758,095 $ 9,020,838 Revenues less Expenditures $ 2,987,324 $ 3,881,477 $ 4,101,038 $ 1,378,402 $ 2,146,102 $ 2,460,749 Cumulative Fund Balance Year End $ 12,088,534 $ 15,970,011 $20,071,049 $ 21,449,451 $ 23,595,553 $ 26,056,302 i TRAIL 7O Phase t-Funded-Newtown Transit Station to Town Center 3.2 miles funded shared-use path Chesapeake Boy • Design&Engineering ongoing Phase 2-Planned-Town Center to S.Plaza Trail • 2.3 miles planned shared-use path • Recconnecting Communities Pilot(RCP)Program OPhase 3-Planned-S.Plaza Trail to London Bridge Road • 2.3 miles planned shared-use path ® Phase 4-Planned-London Bridge Road to Birdneck Road 2.8 miles planned shared-use path ej • SMART Scale Pre-Application submitted 2024 �hoL O Phase 5-Existing-Norfolk Ave Trail&Pacific Avenue Fo Bridge- Birdneck Road to Rudee Loop Park �Aa 2.0 miles existing shared-use path&side path ® Hilltop/First Oceanfront Colonial Road Resort Area Atlantic Ocean Phase O Phase O Phase 0 Phase ® Phase O Town Center London Newtown Transit Bridge Road Station Rosemont Road Lynnhaven parkway Rudee Loop Park VB Trail-Existing VB Trail-Funded Virginia Aquarium VB Trail-Planned Boardwalk Shared-use Paths-Existing Side Paths-Existing Elizabeth River Trail 12.6 Total Miles •' '• August2024 VB Trail Funding Status • Phase II (Newtown Road to Constitution Drive) - $19.5M • $750K earmark awarded in December 2022 • $14.9M Safe Streets for All (SS4A) awarded in December 2023 • $3.9M City (SS4A) required grant match • VB Trail grant application history • USDOT BUILD 2019 — Phase I — not awarded • EPA Climate Pollution Reduction Grant 2024— Phase III — not awarded • USDOT RAISE 2021 — Phase I — not awarded • VDOT SMART Scale 2024 — Phase IV— submitted • USDOT SS4A 2023 — Phase I — not awarded • USDOT SS4A 2024 — Phase II — not awarded • USDOT RCN 2023 — Phase I — awarded and rescinded • Next grant opportunity • Reconnecting Communities Pilot Program (RCP) — Due 09/30/2024 • Phase II (Constitution Drive to S. Plaza Trail) - $20.1M to complete • If awarded, a City match of 50% is required • Grant award notices anticipated in December 2024 OPEN SPACE PROGRAM UPDATE 1 13 `IB Questions and Discussion CITY OF VIRGINIA %i BEACH 6 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#76189 4:06 P.M. Mayor Dyer welcomed Carrie Bookholt,Deputy Director. Ms.Bookholt expressed her appreciation to City Council for their continued support and distributed copies of today's presentation, attached hereto and made a part of the record. Mayor Dyer expressed his appreciation to Ms. Bookholt for the presentation. September 24, 2024 r+ a•4n r r` hie PLANNING ITEMS October 1St & 15th CITY COUNCIL MEETINGS September 24, 2024 CITY OF VIRGINIA BEACH SUMMARY — October 1st 1 Planning Item Scheduled for City Council's Consideration 1. Adekoje PJ 22001, LLC • Conditional Rezoning • Recommended for Approval by Planning Commission & Denial by Staff 2 Via Item I — ADEKOJE PJ 22001, LLC City Council: District 2 (Henley) Location: Parcels west of Bluegrass Lane & east of 2044 Aloma Drive CONDITIONAL REZONING (AG-1 Agricultural District to Conditional R-10 Residential District) Staff Recommends Denial Planning Commission voted 8 to 3 to recommend Approval 3 Item 1 — ADEKOJE GREEN PARK Conceptual Master Plan Applicant proposing• to e rezoning . uiman�• • Agricultural to Conditional i --__ _� •ee � wr•r. rsr R-10 Residential i . . Proposed 10-lot mily • • subdivision rrr.� w i a._seo A.�m ani..�wr Access . extension of Bluegrass rrgAi aarn aua..w • . Site lies entirely within the 65-70 • i _ noise zone, Sub-area �e Density • • to Article 18 ADEKOJE PJ 22001, Item 1 — ADEKOJE 22001, LLC Applicant proffering a total of 8 elevations to show proposed housing styles t Dwellings to be designed in accordance with green building standards to include rooftop solar panels A. House 21 ADEKOJE PJ 22001, LLC 5 VB Item 1 — ADEKOJE 22001,, LLC GREEN PARK • Site bisected by the 300-foot right- of-way reservation area originally intended for the Southeastern WO Parkway and Greenbelt (SEPG) Y • Proposed plan includes the 140-foot easement for the Dominion CVOW project, but not full width of the SEPG Y • Public Works has determined a potential future public need for a two-lane road within the alignment originally planned for SEPG ADEKOJE PJ 22001, LLC 16 VB 9 ■ S1: 1-264 to Ocea na Blvd. S2: Oceana Blvd. to Dam Neck Rd S3: Dam Neck Rd to Princess Anne F t Rda s S4: Princess Anne Rd to Indian River Rd S5 : Indian River Rd to Chesapeake So°•� �xcwEw.: • • • MGME.!) SCGME.i4 • ♦ •• • SEGM[w�3 Snhr ,a Item 1 — ADEKOJE 22001, LLC SEPG CURRENT STATUS Since Chesapeake has abandoned plans to extend SEPG to the City line, Segment 5 is no longer viable • Logical terminus is Indian River Rd • For transportation purposes, City would retain r/w from Holland Rd to Indian Legend River Rd SEGMENT I SEGMENTA SEGMENTS • Transportation network has been improved in this area so a two-lane road segment will be adequate ADEKOJE PJ 22001, LLC 1 8 VB SUMMARY — October 15th 9 Planning Items Scheduled for City Council's Consideration I F Travis Smith Sugar Plum Inco 1. Beach Framing and Drywall, LLC Aaron C.Davenport • Subdivision Variance • Recommended for Approval by Planning Commission & Denial by Staff 2. Sugar Plum Inc. Ferber Company Central,LLC • Modification of Proffers • Recommended for Approval by Planning Commission & Staff 3. Ferber Company Central, LLC • Modification of Proffers • Recommended for Approval by Planning Commission & Staff 4. V Generation Home Builders, LLC • Conditional Rezoning • Recommended for Approval by Planning Commission & Staff 9 W' SUMMARY — October 15th 9 Planning Items Scheduled for City Council's Consideration Travis Smith Sugar Plum lnc Aaron C.Davenport 5. Mellie Valianos-Reynolds • Conditional Use Permit (Automobile Repair Garage) • Recommended for Approval by Planning Commission & Staff 6. Mellie Valianos-Reynolds Ferber Company Central,LLC • Modifications of Conditions • Recommended for Approval by Planning Commission & Staff 7. Aaron C. Davenport • Conditional Use Permit (Short Term Rental) • Recommended for Approval by Planning Commission & Staff 8. Travis Smith • Conditional Use Permit (Short Term Rental) • Recommended for Approval by Planning Commission & Staff 10 SUMMARY — October 15th • • Items Scheduled • • Consideration Travis Smith Sugar Plum Inc 9. City of �Aaron G.Davenport • • Ordinance Beach • (Urban • • Plan, 4th Generation Home Builders,LLC,Mellie Valianos-Reynolds • Recommended for Approval by PlanningCommission ♦ Staff Ferber Company Central,LLC VB Beach Framing and Drywall,LLC Item 1 — BEACH FRAMING AND DRYWALL, LLC City Council: District 2 (Henley) Location: Parcel on Gum Bridge Road, directly east of 1924 Gum Bridge Road SUBDIVISION VARIANCE (Section 4.4(b) of the Subdivision Regulations) Staff Recommends Denial Planning Commission voted 8 to 0 to recommend Approval 12 Item 1 — BEACH FRAMING AND DRYWALL, LLC • Subdivision Variance request to legalize parcel • Substandard lot area (1 acre required, 0.22 ac. c available) and lot width (150 ft. required, 74 ft. available) for AG-2 • Improperly created by deed instead of plat • Deed that created parcel was written in 1960, a not recorded with City until 1988 Mobile • Parcel would have met dimensional requirements of 1 AG Unrestricted Zoning in 1960, does not meet AG-2 i Zoning in 1988, same zoning as today • Mobile home present on site since 1965 BEACH FRAMING AND DRYWALL, LLC 113 VB i A CfiiE3 i � � GX1N HII-rr-Illr N 3T3!'OD'f 1SR00' ( z �,rr nr � �; • "9C, ,errsr M,ez.eca s enI V! Ot!ABM y0 cr) r) • • • • �• ET • • • n • - • • D • •• DID 3 • • • • O• un • • • • rllj • • • • • ► • • • , D • • • • • • • 0• a • • • • • • • • • • • • • • • D. • • • < • .� 0D 0 0 Council:Item 2 — SUGAR PLUM, INC City . ' - Location: . ' • . • p R20 C A I o P 2— `�SK�N RO o � O 0 � < i 3 I INKHORN C� ------- �to Rtoj ; m ° K o REYNgRD CRES F m MODIFICATIONPROFFERS Staff Recommends • • • Planning Commission voted 8 to 0 to recommend Approval Item 2 — SUGAR PLUM,, INC • Request for a Modification of Proffers to operate a bakery Will accommodate expansion of Sugar Plum Bakery operations on adjacent 4, {� parcel 1998 proffers severely restrict allowable uses for 1361 Laskin Road • Located in Hilltop SGA Existing site conditions proffered Hours of operations proffered: 8:00 a.m. to 9:00 p.m. daily SUGARPLUM, INC. 1 16 8 Nai 6 m aim l,Ni a IUY M B•1.w<sai(iEp M PBBBERIi SIIONI aN iN6 R{i un 1Na M rBormrr U[5 a BEtom AS 40N1 R W au0k O.RR 1•!ID M•Y19 a MB BUOKS M!E E SNaM M 116 Mf.K BUMP STNO aB1.1NE SNO eaatom uas ao MH as xo'�li nw.R�eoaoirs a oMw BBBBBaS oa M moron,aavr a siwa �py17I�I'` LEOE1� � a 1mIM 11R. SIWD BY B SPIM NaC Nr•Nc,iFYnmBc ao LLC. O.auoa iw maiurac ua .aRuon NNlEli ! °7i1risolt Q,. Na W Boost ■p>f/R/wl 8U8� A R i6FP110r(Pfa31K ).R(. /6f—Kd I1 A'i.�� -ao�am� -rmu rrrer Item 2 — SUGAR PLUM, INC ♦ R H ' awa - Bnn Sufficient parking on - d `\ o ' `LOT 6�.,,.«<.a :_� o�•,■�v 4,200 square-foot building to be reused Cosmetic alterations to N� o«rB�• V E_mn ♦ • axnm.«c LN.2023 JOn971) ,.r l N/� exterioronly LOi 3 h/ y01S z� -. �� SUGBR P111M,NC NN:2117-29-119} y a • known opposition '� r�JBB[M14 atoms• a.a Ba e LA�4z�AC �YA, .a BRNMa �� — � N/f � LINI(Ndd!C7Ip.E � CIXI�ONMUMS (EN.2o�sostB000lEs9a) SUGARPLUM, INC. 17 ,;y. Item 3 — FERBER COMPANY CENTRAL, LLC City Council: District 7 (Wooten) Location: 2061 Lynnhaven Parkway _r i :r MODIFICATION OF PROFFERS Staff Recommends Approval Planning Commission voted 8 to 0 to recommend Approval 18 Item 3 — FERBER COMPANY CENTRAL,, LLC Request for a Modification of Proffers to operate a Panera Bread Restaurant 0 Seeking to amend proffers to allow Demolish + ' s eating and drinkingestablishment Existing Canopy ---- - - - - _- - - � __- was • permitted site layout, renderings, and r landscaping •• +• \ �,,.�� Ito remains Minimal changes to • • to inclu� '" Dumpster Enclosure • - \ ' �P eview Sign& w/required screening �� � ' Menu Board _ ._— ,✓ locations Removal ofexisting bank teller canopy, existing building • remain 0 Addition of clumpster enclosure � � ExistingFreestanding5lgn 0 Install window awnings & door on east �� (to remain) elevation FERBER COMPANY CENTRAL, 19 Item 3 — FERBER COMPANY CENTRAL, LLC ELEVATIONS 2061 LYWHAWN PARKWAY P&I • New signage proposed on the building and the face of the existing freestanding sign will be replaced _ r i Parking Requirement: South Ele�ation • 30 spaces required • 22 provided on site, bike rack provided • Reciprocal easement allows shared " parking on the adjacent parcel; ' parking met • Hours of operation: 6:00 a.m. to .PCtnC -CA 10:00 p.m. 6 to 8 employees on BREAD maximum shift DRIVE THHU • No known opposition FERBER COMPANY CENTRAL, LLC 120 vie i;o Item 4 — 4 TH GENERATION HOME BUILDERS, LLC City Council: District 10 R . N I Location: Parcel on Commuter Drive, directly east of 1436 S. Independence Boulevard CONDITIONAL 0 w y Sl � u p� z o q <qHo � PDH1 PDH1 R ' REZONING ' PlannedUnit DevelopmenttoConditionali Apartment Staff Recommends Approval Planning Commission • • 8 to torecommend Approval Item 4 - 4TH GENERATION HOME BUILDERS, LLC • Request for a Conditional Rezoning from PD-H1 Planned Unit Development to Conditional A-18 Apartment District to develop a 25-unit residential i townhouse condominium community 0 2.29-acre property is currently undeveloped and is designated within the Timberlake Land Use Plan (LUP) for W; commercial use. ■ • Seeking to remove this parcel from the regulations of the Timberlake Land Use (LUP). • Five, 3-story multi-family buildings, two stormwater management facilities with dog park and park benches to be maintained by HOA 4T"GENERATION HOME BUILDERS, LLC 1 22 V Item 4 — 4TH GENERATION HOME BUILDERS,, LLC • Contemporary modern design with white premium vinyl siding, Wr horizontal and vertical lap and shake siding, dark brown trim accents, and earthtone brown & gray brick veneer. • Parking on met on site • 1 & 2 car garages provided 2 spaces provided in driveways for p P Y each unit • 18 additional guest spaces provided n�- n-■ ■• 'e• " • 35 feet maximum height nu nn nnna r nn n proposed 4T"GENERATION HOME BUILDERS, LLC 123 %ib Item 4 — 4TH GENERATION HOME BUILDERS,, LLC TIMBERLAKE QUAY MONUMENT 6.26.24 IDF P"smil • 4.5-foot-tall freestanding SINGLE FACED MONUME14T FEATURE ° monument style sign is proposed to TOTAL HEIGHT 4.5'X 12'6"LONG match the color and materials of the building • No known opposition Al IQ= A 4T" GENERATION HOME BUILDERS, LLC 24 Items 5 & 6 — MELLIE VALIAN OS-REYN OLDS City Council: District 3 (Berlucchi) Location: 619 London Bridge Road PRODUCTION RD PREcISI. . CY QUALITY CT 03 CONDITIONAL USE PERMIT (Automobile Repair Garage) & MODIFICATIONS OF CONDITIONS Staff Recommends Approval Planning Commission voted 8 to 0 to recommend Approval 25 Items 5 & 6 — MELLIE VALIANOS-REYN OLDS • Request for a Modification of Conditions and a Conditional Use Permit to build and operate an automobile repair garage • Site is currently used as a Bulk Storage Yard E III 1978 Conditions restricted = ►� development to accommodate 4: - possible future development at y N.A.S. Oceana r Located in the Suburban Area of the West Oceana Special Economic Growth Area MELLIE VALIANOS-REYNOLDS 26 Items 5 6 — MELLIE VALIANOS-REYNOLDS Automobile repair garage will be . prefabricated metal building with two roll-up bay doors and two doors • - will • • - open • - s_ ` . •' q� . ', III public No additional employees Hours of operation Monday • • '�r• Friday • Al Applicant underwent • • vy Easement Compliance Review MELLIE iyt • • •' Council:Item 7 — AARON C. DAVENPORT City • • ' Street } 1TM-� HALF sT t'1 A 2 A38 Al2 - CONDITIONAL USE PERMIT Y�'' ��`} 1eTH 26TN 9T RSS -,r T T �RD S� �t �• A 12 26tH r' 25TH 1{A�f S t tAJ6 1 , D 1 � —� ATH HALF ST � � 11ATH ii'.,A3S D DG � 21 ST ST R i v (ShortRental) Staff Recommends Approval Planning Commission 8 to torecommend Approval Item 7 — AARON C. DAVENPORT o ......... Request for a Conditional Use Permit to operate a Short Term z 1 Rental Site is zoned OR Oceanfront Resort �1 District v'.- �4 • Unit has two bedrooms s AARON C. DAVENPORT 29 • 30 ' .o � • • • LLJ • • • •• • • •• 2 • • • • ' • • • •� • • • • • •� • • • .� • • • • • , •rlj • • LU • •� • • EDGE OF • ASPHALT N 82°45' E NAILS)60' • D _60.2' ` C GRAVEI CO = o w GRAVEL � ,';) GRAVEL � AREAj o J AREA WOODEN DECK 0 7 • .•o. STEPS 0.7' • Z 1.6' N to w •; STEPS � EIFJ �� PIPE(F) +T PS 3O' � D WIRES'•>'�p�� 82`45'�/'SN,4LK.: Item 8 - TRAVIS SMITH City Council: District 6 (Remick) Location: 304 28th Street, Unit 205 OR - .- OR CONDITIONAL USE PERMIT (Short Term Rental) Staff Recommends Approval Planning Commission voted 8 to 0 to recommend Approval 31 VS Item 8 — TRAVIS SMITH • Request for a Conditional Use Permit to operate a Short Term Rental • Site is zoned OR Oceanfront Resort District • Unit is 974 square feet with two bedrooms • Located in the Playa Rana Condominium Complex which has 9 Short Term Rentals TRAVIS SMITH 32 V6 Item 8 — TRAVIS SMITH f11111�1 • 1 assigned parking space for the unit y, Playa Rana Condominium Complex ' has a historic exemption allowing Short Term Rentals to operate with only 1 parking space No known opposition MW y y M C TRAVIS SMITH 33 Item 9 — CITY OF VIRGINIA BEACH An Ordinance to adopt and incorporate into the Virginia Beach Comprehensive Plan , 2016, the Urban Forest Management Plan , 2023, which will supersede the Urban Forest Management Plan , 2014 CITY OF VIRGINIA BEACH 134 VB Item 9 — CITY OF VIRGINIA BEACH Urban Forest Management Plan Update 2023 The Virginia Beach Urban Forest Management Plan I° . Update is a comprehensive strategy aimed at preserving, expanding and diversifying the city's urban forest. Although the city lost 1.34% of the Urban Tree Canopy (UTC) between 2012 and 2018, the plan maintains the goal of achieving 45% UTC by 2045. • To achieve this goal, the plan outlines steps that include �- tracking, education, management, and collaboration. . ,_ Internal and external stakeholders were part of the plan " .. creation, and public engagement was completed through in-person meetings and an online survey. • Planning Commission recommended approval at September 11, 2024 Hearing. CITY OF VIRGINIA BEACH 135 MS 7 CITY COUNCIL DISCUSSIONANITL4TIVES/COMMENTS ITEM#76190 4.21 P.M. Council Member Rouse advised the Minority Business Council (MBC) and through the City, the BBC Research and Consulting firm has been retained to conduct a comprehensive Disparity Study to evaluate and refine the implementation of the SWaM Program and will collect feedback from business owners' experiences working in the local marketplace in the City. Council Member Rouse advised there will be three (3) informational sessions anyone can attend to learn more as well as share their experiences. The meetings will be: - October 7`h, S:30— 7:30 P.M. at the HIVE - October 8, 10:00 A.M. —12:00 P.M. at the HIVE - October 16`h, 12:00—2:00 P.M. virtually via Zoom Council Member Rouse advised if anyone is interested or would like additional information, go to https:Z/inance.virginiabeach., oovvlpurchasina/minority-business-council September 24, 2024 8 CITY COUNCIL DISCUSSIONIINITIATIVES/COMMENTS ITEM#76191 (Continued) Council Member Rouse advised the Clean Community Commission is requesting the City's Legislative Agenda Package includes a Zero Waste Awareness Week initiative to be considered at the state level. Council Member Rouse asked if there are any other Council Members interested in sponsoring this to let her know. September 24, 2024 9 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#76192 (Continued) Council Member Ross-Hammond advised she attended the joint Military Economic Development Advisory Committee (MEDAL)Meeting held at the River's Casino, adding the meeting had a great turn-out with 50 — 60 people in attendance and was interesting to hear that the U.S. Navy is experiencing a shortage of engineers as many are getting out of the service and going to work in the private sector. Council Member Ross-Hammond further advised it was announced that on November 1?—1 S'h Lieutenant Governor Winsome Earle-Sears will host a housing conference and will provide additional information when she receives it. Council Member Ross-Hammond closed by reminding the listening audience of the Neptune Festival next weekend and encouraged anyone interested to attend. September 24, 2024 10 CITY COUNCIL DISCUSSIONIINITIATIVES/COMMENTS ITEM#76193 (Continued) Mayor Dyer congratulated Naval Air Station (NAS)Dam Neck on another successful year hosting the Air Show this past weekend with an estimated 300,000 in attendance, including 7,000 5'grade students, over the two (2)day event. Mayor Dyer advised it was dynamic and very well coordinated. Vice Mayor Wilson advised the U. S.Navy hosts this every year as a way to give back to citizens and people come from allover to attend. Vice Mayor Wilson advised many people who attend stay in the City's hotels and eat at the restaurants and while the City supports the event, it does not provide any funding. Vice Mayor Wilson added, she took her granddaughters who wanted to stay to the very end to watch the Blue Angels perform and were very excited to see one who is a female pilot. September 24, 2024 11 CITY COUNCIL DISCUSSIONIINITIATIVES/COMMENTS ITEM#76194 (Continued) Council Member Berlucchi advised he attended the first Anything But Ordinary Festival last Saturday at the 24`h Street Park and applauded all of the Festival organizers for their work in delivering a great experience. Council Member Berlucchi advised he participated in a voting panel about the importance of voting and the impact that arts, culture and creativity has on the City and Region's economy. Council Member Berlucchi added, this highlights the importance of the Body supporting creative expression in a way that allows and empowers young entrepreneurs to have fair and equal access to all parts of the City, something he will continue to advocate for. September 24, 2024 12 ITEM#76195 Mayor Robert M. Dyer entertained a motion to permit City Council to conduct its CLOSED SESSION, pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purpose: PERSONNEL MATTERS: Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body pursuant to Section 2.2-3711(A)(1) • Council Appointments: Council, Boards, Commissions, Committees,Authorities,Agencies and Appointees September 24, 2024 13 ITEM#76I95 (Continued) Upon motion by Council Member Rouse, seconded by Council Member Schulman, City Council voted to proceed into CLOSED SESSION at 4:30 P.M. Voting: 10- 0 Council Members Voting Aye: Michael F.Berlucchi,Mayor RobertM.Dyer,BarbaraM.Henley,Amelia Ross-Hammond, Robert W. "Worth"Remick,Jennifer Rouse,Joashua F. "Joash" Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: David Hutcheson—Stepped out during the vote Break 4:30 P.M. —4:34 P.M. Closed Session 4:34 P.M. —4:38 P.M. September 24, 2024 14 CERTIFICATION ITEM#76196 Mayor Dyer RECONVENED the Formal Session in the City Council Conference Room at 4:38 P.M. Upon motion by Council Member Rouse, seconded by Council Member Schulman, City Council CERTIFIED THE CLOSED SESSION TO BE INACCORDANCE WITH THE MOTION TO RECESS Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: I1 - 0 Council Members Voting Aye: Michael F. Berlucchi,Mayor Robert M. Dyer, Barbara M. Henley,David Hutcheson,Amelia Ross-Hammond,Robert W. "Worth"Remick,Jennifer Rouse, Joashua F. "Joash" Schulman, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: None September 24, 2024 BEgc y� 0 Z 9,,rS O K S 9t OUR NP 0 RESOL UTION CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION,pursuant to the affirmative vote recorded in ITEM#76195 on Page 13 and in accordance with the provisions of The Virginia Freedom of Information Act;and, WHEREAS:Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOW, THEREFORE,BE IT RESOLVED: That the Virginia Beach City Council hereby certifies that, to the best of each member's knowledge, (a)only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. Ama da me),, City C rk September 24, 2024 15 ADJOURNMENT ITEM#7619 7 Mayor Robert M. Dyer DECLARED the City Council FORMAL SESSION ADJOURNED at 4:39 P.M. Terri . e ius Chief Deputy City Clerk Ama d_&AvesN Robert M. Dyer City Clerk, MMC Mayor City of Virginia Beach Virginia September 24, 2024