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Home My WebLink AboutOCTOBER 22, 2024 FORMAL SESSION MINUTES �Nu'Bic 3�jy r 9r 4� s 00 VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia October 22, 2024 Mayor Robert M. Dyer called to order the CITY COUNCIL FORMAL SESSION in the City Council Conference Room, City Hall, on Tuesday, October 22, 2024, at 3:00 P.M. Council Members Present: Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley, David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond, Jennifer Rouse, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: Joashua F. "Joash"Schulman-Ill .1tiq`G1N�'BEACIS' 0 * City of Virginia Beach of OUR Npt10 N virginiabeach.gov JOASHUA F."JOASH"SCHULMAN CELL:(757)840-1291 COUNCIL MEMBER EMAIL DISTRICT 9 October 22, 2024 HONORABLE MAYOR MEMBERS OF CITY COUNCIL Dear Colleagues, I will be unable to attend the City Council meeting today, October 22, 2024, as I am not feeling well. Sincerely, Joashua Schulman 2401 COURTHOUSE DRIVE,SUITE 2116,VIRGINIA BEACH,VIRGINIA 23456 2 CITY COUNCILS BRIEFINGS LITTERING ABATEMENT UPDA TE ITEM#76283 3:01 P.M. Mayor Dyer welcomed Michael Kirschman, Director and Frank Fentress, Landscape Management Administrator—Parks and Recreation. Mr.Kirschman expressed his appreciation to City Council for their continued support and distributed copies of today's presentation, attached hereto and made apart of the record. Mayor Dyer expressed his appreciation to Mr. Kirschman and Mr. Fentress for the presentation. October 22, 2024 S a _ m r y AI.-. M+fA t Litter Control on City Parcels and Rights of Way Frank Fentress 10/22/2024 CITY OF VIRGINIA BEACH litter Control — Multi -faceted Approach �r • Contractors (Block by Block, Street Tiered Levels of Service Sweeping, Landscape Maintenance Contracts) High-intensity areas with dedicated funding sources • Parks and Recreation Many litter control frequencies match • Public Works maintenance frequencies • Volunteers — Individuals and Groups Off-road areas, ditches and waterways • Code Enforcement (private property L j litter sources only) 2 .4.. w Landscape Maintenance Visits ........... q { ; . ............... • City Staff, Contractors, Sheriff's i Workforce pick up litter before _ mowing during landscape maintenance visits ., • Wintertime litter rounds on slightly longer cycles call-upsfor ,: ` ° g Y service for those sites we maintain -x :� � Facility Landscape Maintenance Visits Building gab 10 days Neighborhood Parks 14-16 days Roadways, Divided 18-20 days Roadways, Resort 12 days Roadways, Rural 30 days Schools 16-18 days Urban Ditch Shoulders/Parcels 30 days {r » t » 3 ., ' F} 4 n { 1 u. pppppp t JAN ra. On"A" @ .t� ,.`t- �•� y 7L•.'� `�y,' » a - �� a �r Other City Litter Control Efforts in Rights of Way • Park & Landscape Services Litter Control Team (1) FT Groundskeeper II • (3 or 4) Contract Grounds Workers PW/Stormwater Operations Street Sweeping Contract — all streets p g h` swept multiple times per year :�. J1 Public Spaces at Oceanfront and Town Center • Oceanfront Resort — TIP Funding Block by Block — Litter control and patron i engagement 7 days/week on Atlantic Ave. and Connector Parks r PW and P&R — Litter control 7 days a week ' along boardwalk/parking lots, etc. • Town Center — SSD Funding • Block by Block — Litter control and patron - engagement 7 days/week during the peak season Public Beaches PW/ Beach Operations • Grooms the beach from 1St Street to 42nd daily during the season • Grooms Sandbridge beach in sections from the �--� `- Market to Little Island Park once per week • Places and empties hundreds of trash receptacles daily on all beaches Public Beaches PW/ Beach Operations • Grooms the beach from 1st Street to 42"d daily during the season • Grooms Sandbridge beach in sections from the Market to Little Island Park once per week • Places and empties hundreds of trash receptacles daily on all beaches Large Scale Dumping and Encampments W; ,,} a� •��, f.}^ r/'ti _ .. , � .. t � .,� • .nn •� 'Z. { 10 �� Volunteer Support • Public Works/Waste Management • Parks and Recreation • Clean Community Commission Other non-profit partners 1+ • Some commercial partners ` � ' Volunteer Support heroesSmall -Scale Unsung Adopt-A-Programs • Volunteers1 Cigarette 12 � � r r i, •¢ t,;� c r Volunteer Support • Small-Scale Adopt-a - Programs 2024 • Unsung heroes N 1191 Volunteers • Adopt-A-Programs 0 607 Clean-ups • 'Walk-up' Volunteers 0 5134 Service Hours • Cigarette Butt Receptacles 0 22,727 Pounds of Litter 13 Volunteer Support t i• i • Larger Scale • The Great American Cleanup • International Coastal Cleanup '` °y • Clean the Bay Day - • Refresh VB — Student Commissioner - organizing student cleanups y • Targeted Environmental Cleanups ¢ . 1 i. Volunteer Support • Larger Scale Larger Programs 2024 • The Great American Cleanup • International Coastal Cleanup 2775 Volunteers • Clean the Bay Day M 7119 Service Hours • Refresh VB — Student Commissioner organizing student cleanups 24, 607 Pounds of Litter • Targeted Environmental Cleanups 15 M w�k w. i 1 f f �y s� 8 Virginia Beach litter Index Categories Year of litter Index VB Score ' Mixed Rural • Residential • Mix of Residential and Businesses FY 1 • FY 1 Locations Scored FY 1 4 4 Kempsville • Centerville • Princess Anne Scoring • Lynnhaven Little tono litterBayside littered areas • Beach District 17 Where does the litter come from ? • Purposely placed/thrown/dumped, etc. Blowing out of trucks and trailers We see more litter along 55 MPH roadways Olt' " �- We see more litter close to transfer stations and the landfill Private sources - litter can blow out of property r q overflowing or poorly maintained private ,x ~!^ dumpster and trash cans • Uncollected litter can wind up in storm pipes, washing into waterways with rain Options for Consideration - A Additional Litter Clean-up Team in Parks and Recreation • Would cut down on response time for call-up litter clean-ups • Would allow more sites to be put on cyclical litter control Cost would be approximately $215,000 annually • (1) Grounds Crew Leader FTE, Contractual Staff, Fuel, Equipment and Supplies • One-time startup cost of roughly $115,000 for a crew-cab dump truck 19 Options for Consideration - B Enhanced Anti-Littering Educational Campaign to Boost Individual and Volunteer Efforts • Waste Management works with askHRGreen and 16 other localities on the "You Literally Can" campaign • Social Media Content • 30-second Video and Jingle produced by WHRO • Reminds residents to pick up litter where they see it • Funded through a competitive grant through the Department of Environmental Quality (DEQ) • Litter kits available from Virginia Beach Libraries • Litter kits available from Waste Management Ar- s- - 1*0 400* ., QUESTIONS ? 3 CITY COUNCIL'S BRIEFINGS 2025 DRAFT LEGISLATIVE AGENDA FEEDBACK ITEM#76284 3:22 P.M. Mayor Dyer welcomed Brent McKenzie, Legislative Affairs Director. Mr. McKenzie expressed his appreciation to City Council for their continued support and distributed copies of today's presentation, attached hereto and made apart of the record. Mayor Dyer expressed his appreciation to Mr.McKenzie for the presentation. October 22, 2024 r r„c x _i .Z• 4r a 4 ra eel ^Y The CityVirginiaof Beach Draft General Assembly Legislative Agenda October 221 2024 CITY OF VIRGINIA .1•.....� BEACH Today's Presentation 1. Today's ask 2. Legislative Agenda timeline 3. Two Items Added 4. Short-Term Rentals 5. Legislative Agenda Planning 6. Questions and Guidance moving forward 7. Policy Priorities 8. City Charter Amendments 9. Virginia Code Amendments 10. Budget requests Guidance At the conclusion of today's presentation, we are looking for: 1. Guidance on issues that should be added/changed/removed vB October 1 Present Draft Legislative Agenda October 15 Public Hearings for Legislative Agenda and potential City Charter Amendment October 22 Council provides feedback based on public input as to what they would like to see in the final agenda November 5 Election Day (No council meeting) November 12 Legislative Agenda is brought to Council for adoption November — December Legislative Agenda is communicated to Virginia Beach Delegation and bill patrons are requested Two items added • The City Council requests that the General Assembly grant localities the authority, by ordinance, that would require the use of low- impact markings when identifying utility locations and the authority to designate that a private developer is responsible for removing the markings once the project is complete. • The City Council requests the General Assembly to adopt legislation that would allow the creation of local ordinances to eliminate or deter the continuation of nuisance and safety related offenses and violations during the pendency of a court hearing or other final disposition. ve Short-Term Rentals The Short-Term Rental Task Force made three recommendations: 1. Add to City Council's 2025 Legislative Agenda a Virginia code amendment to give localities authority to require STR platforms to remove noncompliant STR listings 2. Include the 2023 and 2024 City Council STR policy statement in the 2025 Legislative Agenda 3. Add to City Council's 2025 legislative agenda an amendment to incrementally increase fines for violations. Legislative Agenda Planning In September of 2023, Council adopted a policy regarding the process and adoption requirements for the City's Legislative Agenda. • A legislative agenda item for the draft legislative agenda may be proposed in one of three manners: 1. Proposed by the Mayor 2. Proposed by at least three members of the City Council 3. Proposed by a City Department and approved by the City Manager • Legislative Agenda items require 2/3s majority for approval • Charter amendments to the legislative agenda requires 3/4s majority for approval XP Guidance and Questions 1. Any initial questions and guidance on issues that should be added/changed/removed? vs Policy Priorities Affordable Housing The City of Virginia Beach seeks to address the growing need for affordable housing with the goal to ensure that all residents have access to safe, high quality, and affordable housing and to promote inclusive and diverse communities. • Because every locality has its unique challenges, the City of Virginia Beach encourages the General Assembly to provide funding, incentives, and policy flexibility to allow localities to tailor solutions that will fit their communities while maintaining the ability to control land use decisions at the local level. • The City of Virginia Beach supports the renewal of the Virginia Housing Opportunity Tax Credit that is set to expire in December of 2025 and an increase in the annual cap from $60 million to $100 million. • The City of Virginia Beach supports the passage of a Constitutional Amendment that gives localities, at their discretion, the authority to create tax abatement programs to support affordable housing projects. Economic Development The City of Virginia Beach aims to implement a dynamic and forward-thinking economic development strategy designed to foster sustainable growth, enhance economic diversification, and promote innovation. • The City of Virginia Beach encourages the General Assembly to support local and regional efforts to attract and retain talent that will support the growing workforce needs of Hampton Roads. • The City of Virginia Beach encourages the General Assembly to support initiatives that provide funding, incentives, and policy flexibility that aligns with the City's economic growth strategy for redevelopment and revitalization, including additional funding for the Virginia Brownfields Restoration and Economic Redevelopment Assistance Fund. • The City of Virginia Beach requests support from the General Assembly to increase access to affordable childcare. VP Education The City of Virginia Beach seeks to support the Virginia Beach School Board's efforts to enhance educational resources, teacher support, and student development to foster a robust educational environment and prepare students for future success. • The City of Virginia Beach encourages the General Assembly to implement reforms to increase the Commonwealth's share of education funding as was identified in the 2024 JLARC study regarding Virginia's K-12 Funding Formula, including eliminating staffing caps and addressing compensation gaps for teachers and support staff. • The City of Virginia Beach supports efforts by the General Assembly to provide additional funding to support school construction. As construction costs continue to increase, it is critical that localities have support from the Commonwealth to continue to modernize our school facilities. Energy The City of Virginia Beach seeks to establish a forward-looking multi-pronged energy policy designed to enhance energy sustainability, reliability, and resilience. This policy aims to integrate renewable energy sources, improve energy efficiency, and prepare for future energy demands while reducing the city's carbon footprint. • The City of Virginia Beach supports efforts by the General Assembly to reduce the cost and administration of renewable energy interconnectivity at municipal facilities. • While the City of Virginia Beach supports the Commonwealth's goals to increase the use of clean energy, it is critical to recognize the potential impact utility scale energy projects have on communities and localities. Because of these potential impacts, the City of Virginia Beach encourages the General Assembly to continue to support the authority of localities to regulate the siting and development of energy facilities. VB Fiscal Responsibility and Budget Impacts The City of Virginia Beach seeks to address fiscal challenges and annual budgetary impacts in a responsible manner that effectively meets essential services and community needs. • The City of Virginia Beach requests that the General Assembly refrain from capping, removing, or restricting local government revenue sources without replacing the source with a sustainable revenue source of equal rate. • The City of Virginia Beach requests that the General Assembly refrain from creating additional unfunded mandates. City staff have identified more than 75 mandates from the state and federal governments that have created an unfunded burden of more than $125 million annually. • The City of Virginia Beach requests that the Commonwealth provide financial support to fill the gaps created by the Commonwealth for the Veterans 100% disabled tax relief program. • The City of Virginia Beach requests that the General Assembly provide local government essential taxing and regulatory authority, as they create new revenue streams for Commonwealth. Flooding and Stormwater The City of Virginia Beach aims to improve resilience to flooding, enhance stormwater infrastructure, and promote sustainable practices to mitigate the impacts of extreme weather events and climate change. • The City of Virginia Beach requests that the Commonwealth develop a state funding program to support the non-federal match requirements of localities for federal grants that support large- scale flood relief projects. Multiple localities in the Hampton Roads region will soon join the City of Norfolk with a completed U.S. Army Corps (USACE) Coastal Storm Risk Management (CSRM) study and with tens of millions of dollars in obligated matching funds to implement the coastal resilience solutions that are developed by the studies. • The City of Virginia Beach supports continued investment in the Storm Water Local Assistance Fund (SLAF) for improvements and installation of effective storm water management controls. • The City of Virginia Beach supports increased funding for the Community Flood Preparedness Fund and requests that the fund provide funding through grants rather than loan programs. VP land Use The City of Virginia Beach aims to utilize a comprehensive land use and development strategy to guide sustainable growth, optimize land utilization, and enhance the quality of life for its residents. • The City of Virginia Beach requests that the General Assembly refrain from passing legislation that would reduce or eliminate the authority of the Commonwealth's localities from making their own land use decisions. • The City of Virginia Beach supports preserving local authority to regulate short term rentals and to enhance enforcement of those regulations. VB Public Safety The City of Virginia Beach seeks to ensure a safe and healthy community for residents and visitors through proactive measures, enhanced technology, and increased resources. • The City of Virginia Beach requests that the General Assembly prioritize increased dedicated funding to police, fire, and emergency medical services. • The City of Virginia Beach requests that the General Assembly preserve existing local authority to implement public safety technology and support expanding local authority to install speed enforcement cameras beyond school and construction zones. • The City of Virginia Beach supports Commonwealth-wide efforts to provide annual cancer screenings for career and volunteer fire fighters. V6 Transportation The City of Virginia Beach seeks to enhance mobility, reduce congestion, and improve sustainability of transportation infrastructure through modernizing road networks, supporting public transit and multi-modal options, and ensuring safety and accessibility for all users. • The City of Virginia Beach supports efforts to improve sustainability in transportation infrastructure projects. • The City of Virginia Beach supports efforts to continue to improve highway and secondary roadway infrastructure throughout Hampton Roads. • The City of Virginia Beach supports efforts by Hampton Roads Transit to protect and enhance transit programs and funding including appropriate essential, consistent funding to meet HRT's capital and operating needs, including innovative transit options such as micro-transit. • The City of Virginia Beach supports General Assembly efforts to continue investing in trail projects with a request that the Virginia Beach Trail be considered for any future funding opportunities. • The City of Virginia Beach supports efforts by the General Assembly to protect vulnerable road users, including pedestrians and cyclists. Ma City Charter Amendment Single Member Voting Districts Request that the General Assembly amend the City Charter to adopt the City's ten single-member district system Virginia Code Amendments Single Member Voting Districts General Law Requests that section § 15.2-1400 of the Code of Virginia be amended to reflect the City's ten single- member district system vs "Good Friday" First Fund Request that the General Assembly create and fund the "Good Friday" First Responders K Fund �`w r s C., VO ABC Store Larcenies 7 1f`'B P P TIIIIui o11Mtll�flii� � Request that the General �' k Assembly grant ABC Bureau of Law Enforcement authority to act as the primary law enforcement - .- ` � agency for reporting purposes. a VB Fire Programs Fund Aid to Localities M. Request that the General Assembly increase the annual assessment levied on businesses ` ' that sell fire insurance premiums from the amount of one percent of the total direct gross premium income for such insurance to one DCP1 ' and a half percent. vs Property Title Report in Eminent Domain Proceedings Request that the General Assembly make a minor modification to Va . Code Section ? y> 25.1-204( D)(iii) that will clarify a that the documents to be provided to the landowner should `" be those listed in the title report. vB Resolutions VB.- Zero Waste Awareness Week F t Request that the General Assembly designate the first full week of September as Zero Waste � �,..•-' Awareness Week VB CLEAN COMMUNITY COMMISSION , ZERO WA AWARENESS WEEK x SEPTEMBER 1-7, 2024 REDUCE. REUSE. RETHINK. Waste V-- Management VB Budget Amendments Commonwealth Individual Assistance ( IA) Program study Support Virginia Department of Emergency Management proposal � ' to fund a study that will determine the feasibility of creating a Commonwealth Individual Assistance program • that includes temporary housing, housing repair and rebuild, , rebuild of private roads and bridges, and other needs. vB Virginia Aquarium & Marine Science Center Request $10 million to support the renovation/expansion of the � f aging infrastructure at the Virginia `' Aquarium & Marine Science Center. The Virginia Aquarium . y would utilize funds from the E ` " Commonwealth in their overall . KK ` strategy in seeking funds through the Federal Government along ` *` { with City and private funding. vs Legislative Reception Legislative Reception Proposal • Recommendation : 1. Open reception in the evening 2. Here at City Hall 3. Targeting November 215t 4. Goal is to continue to strengthen relationships between City Council and General Assembly delegation and to communicate legislative agenda items ve Guidance and Questions 1. Any initial questions and guidance on issues that should be added/changed/removed? 2. Guidance on moving forward with a legislative reception on the proposed date 2025 General Assembly Session • Session begins on January gtn CURRENT MAJORITY • Per the Virginia Constitution, odd year sessions run for up to 45 days (aka a "short 51 session") House 49 • "Non-Budget year" • Will amend existing budget • Governor will introduce amendments to the 19 budget in December Senate 21 • 2025 is an election year! • All three state-wide offices up for election • All 100 members of the House of Delegates VB 4 CITY MANAGER'S BRIEFINGS RETREAT PREVIEW—CAPITAL IMPROVEMENT PROGRAM(CIP) PROCESS ITEM#76285 3:46 P.M. Mayor Dyer welcomed Kevin Chatellier, Director — Budget & Management Services. Mr. Chatellier expressed his appreciation to City Council and distributed copies of today's presentation, attached hereto and made a part of the record. Mayor Dyer expressed his appreciation to Mr. Chatellier for the presentation. October 22, 2024 FY 2025m26 CIP Retreat Format t D *iscuss *ion Kevin Chatellier Director of Budget and Management Services October 22, 2024 Agenda • Background of factors impacting the CIP • Recap previously implemented tools and guidance provided • Balancing Approaches used in both FY 2023-24 and FY 2024-25 • Current Reality • Prioritization/Guidance • Outline of preparatory information and timeline CIP Inflation: PPI Construction Materials Month over Month 20% 15% 10% 5% 'A AA 0% V VY VV -5% -10% 00 00 00 00 M M M M O O O O r-i rH rl ri N N (V N M M M M CF Q U M Q U Q75 U Q U 7 U ro Q U Q Q O Q O Q O Q O Q O Q O Q The Producer Price Index is an inflationary measure that captures the average sales price of goods and services from one year to the next. CIP Inflation: PPI Construction Materials Indexed $250 $227 $5199 $200 $150 $100 $128 $50 $0 00 00 00 00 a) M M M O O O O .--I r-i r-i r-i N N N N M M M M �? d Q U Q U Q U Q U Q U Q U Q =3 Q O Q O Q O Q O Q p Q O Q -, Source: Federal Reserve Economic Data Previous Guidance • FY 2022-23 CI P Process: • Authorized section 14 of the CIP Ordinance • 2023 Retreat: • Maintenance of existing infrastructure and assets • Modernization of existing facilities and infrastructure • Expansion of existing infrastructure to meet community needs • New Facilities and Infrastructure • 2024 Retreat Expanded Guidance to include consideration for: • Construction timelines • Match funding obligations • Age of project in terms of public expectations Past and Current Challenges • FY 2023-24 CI P Process: • Eliminated/Delayed 9 projects • Redirected $60 million to fill other gaps • FY 2024-25 CI P Process: • Redirected $30.4 million to partially restore funding on three of those roadway projects with grant obligations • Balance to complete for those three road projects reflected as $73.7 million • Redirected Beach Maintenance Facility programmed funding to Central Plant Loop FY 2024-25 Adopted CIP • Total of 345 City CIP Projects • 298 Fully Funded • 47 reflect a Balance to Complete • 34 new projects requested • Requested but Not Funded for City Projects • Total amount $627,328,201 • Balance to Complete - TBD • USACE Regional Coastal Storm Risk Management • Law Enforcement Training Academy (LETA) • ITA Master Plan Current Market • Those are the ones on paper that can be tallied; however, bids continue to exceed estimates and budget. • Examples - • Elbow Road II-B & II- C: Bid twice - Exceeded $13.5 million • 5/31 Memorial: Bid twice - Exceeded $4.3 million • Winston Salem Avenue: Bid three times- last Exceeded $4.6 million • FY 2023-24 CIP Transfers due to inflationary impacts totaled $35 . 1 million . • Insufficient funding to do everything and deliver projects within timeframe expected of public. "Myth" of 5 Billion CIP Unappropriated Subsequent Years Appropriated FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 CIP Total Appropriation/Financing to Date Budget Budget Budget Budget Budget Budget Capital Projects Buildings &Assets Section 307,186,793 39,178,526 40,615,254 21,066,142 30,070,884 29,342,589 15,909,202 483,369,390 Coastal Projects Section 130,098,243 17,460,931 12,249,849 10,991,137 10,212,341 13,356,341 12,606,341 206,975,183 Economic and Tourism Section 415,472,648 80,531,294 12,455,293 10,765,139 4,380,394 4,300,734 4,300,734 532,206,236 Information Technology Section 158,764,653 16,699,293 12,545,082 7,946,606 11,962,329 12,946,605 11,962,328 232,826,896 Parks and Recreation Section 180,986,804 31,403,163 64,535,860 14,654,239 24,756,603 14,861,629 14,969,385 346,167,683 Roadways Section 676,503,173 74,111,021 83,263,452 76,075,881 49,337,289 41,721,890 55,101,040 1,056,113,746 Sewer Utility Section 159,839,255 29,887,733 24,162,000 28,109,000 26,015,000 27,730,000 24,190,000 319,932,988 Stormwater Section 338,048,714 25,503,960 29,144,001 29,144,001 29,544,001 29,544,001 29,544,001 510,472,679 Water Utility Section 110,498,681 11,893,000 15,814,000 9,777,000 13,865,000 5,370,000 17,990,000 185,207,681 Schools Section 406,625,514 63,800,000 61,300,000 61,800,000 61,800,000 61,800,000 61,800,000 778,925,514 Flood Protection Section 775,683,006 28,062,917 4,100,000 4,622,000 3,000,000 3,000,000 3,000,000 821,467,923 Total Capital Projects 3,659,707,484 418,531,838 360,184,791 274,951,145 264,943,841 243,973,789 251,373,031 ,473,665,919 "'Myth"' of $5 Billion CIP- Continued Total $ 418,531,838 Less: Enterprise Funds (66,759,960) Flood Protection (4,050,000) State Funding (49,211,483) Federal Funding (37,637,627) Special Service District Funds (5,409,149) Fire Grant Funding (300,000) Franchise/Medicaid/ Private Contribution, etc. (1,372,066) = Local Revenues $253,791,553 Less: Dedication Funds (18,935,504) Dedication Fund (Bonds) (68,935,424) Schools Local 63,800,000) = Remaining City Local Revenue 102 120 625 General Fund Debt 39,802,819 General Fund - Pay-as-you-gol 26,797,390 General Fund- Fund Balancel 35,520,416 $ 102 Million Allocation Section Amount Buildings and Assets 33,035,526 Coastal 11,980,015 Economic and Tourism Development 3,620,000 Information Technology 161699,293 Parks and Recreation 5,006,135 Roadways 31,779,656 Total $102,120,625 • Roughly 24% of total yearly programmed CIP • Annual allocation across these sections is close to the construction cost of two roads. Various Challenges to Navigate • Projects driven by construction timeline. • Projects with local funding as an obligatory grant match. • Project timeline acceleration due to failure or risk associated with failure. • Maintenance "must do's" vs "addressing maintenance backlogs" • Planning for more than just one-year but balancing an approach each year over the six-year CI P. City Council Direction and Guidance • Desired outcome of the City Council retreat is an actionable plan for Staff to reference in navigating the challenges ahead. • Answering questions such as: • What are the priorities? • Where should staff focus efforts in allocating limited resources? • Are all of the programs/projects included within the CIP the priority of this City Council? • Are there areas of focus not included within the CIP that should be of higher priority? Format for Consideration • November - December • CIP Section briefings to educate public and refresh City Council on project specifics. Projects will include updated cost. • Briefings will segment up each CIP section into "buckets" of projects based on unique challenges (Grant Funded, Dedication Funded, Under Construction, etc.) • Narrow focus to projects with minimum anticipated impact should delay/deletion occur. • Scoring for each project will occur based on staff input for City Council's consideration • December • City Council engage with Fountainworks to provide feedback of prioritization and if additional consideration should be provided that Staff did not consider Format for Consideration - Continued • January • Feedback compiled by Fountainworks and used to facilitate the conversation at the January City Council Retreat. • February • City staff utilize that information and feedback from the retreat in the development of the FY 2025-26 City Manager's Proposed Budget to be presented in March. Questions and D iscussion 5 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#76286 4:25 P.M. Mayor Dyer welcomed Kaitlen Alcock, Planning Administrator. Ms.Alcock expressed her appreciation to City Council for their continued support and distributed copies of today's presentation, attached hereto and made apart of the record. Mayor Dyer expressed his appreciation to Ms.Alcock for the presentation. October 22, 2024 Y qi�l •t it > " " , � '. �� i`pl �� I�III R is e Y PLANNING ITEMS NOVEMBER 12T" & NOVEMBER 19" CITY COUNCIL MEETINGS OCTOBER 22, 2024 SUMMARY - November 121h 3 Planning Items Scheduled for City Council's Consideration 1. Kempsville Christian Church • Modification of Conditions • Recommended for Approval by Planning Commission & Staff 2. City of Virginia Beach • Code Amendment • Recommended for Approval by Planning Commission & Staff 3. City of Virginia Beach • Code Amendment • Recommended for Approval by Planning Commission & Staff • Deferred at the October 15, 2024, City Council hearing 2 V6 ITEM I KEMPSVILLE CHRISTIAN CHURCH City • • • • i r' i R10 PDH2(R5D) NtOR � 3 1Y R10 a " � i z �OjMlra MODIFICATION OF CONDITIONS Staff Recommends Approval Planning Commission • - • 9 to 0 to recommend Approval ITEM 1 KEMPSVILLE CHRISTIAN CHURCH Request for a Modification of �� AlWAMALLE3.LdE Conditions tomodify . Conditional \V�-� ev�wwceror�wer ixa+vamlBa ,couccroR,wowo so Pf BswrAFr O A W CQY1ECroR • Permit • • Religious • • • AL'WCIA,AND OUf1BB • SCAIE AADptlNYO MLR/d llll►OI•EWMR4CAPMi AafMD !"" '� AlWdOENNUf OdMEtnOw _ Seeking to include parcel to MOBrE�osnASARRawtof AcrrcwTro roAcweL�a�vEnniLAr AA6A _ ry I ' • construct 2 additions to the existing rr�erineaLw®rw' church ADO dlFB�'.N� I IParliament tt;; 2BBB S0 ET • • . 6�M'L p/MPSTER KITM I EXP�� SLREENMCi } , • � NFWpTY NEW OlfSITE TM EII/Bxta'SPACES t -�--�- -ALQYG AVRIN I ' _ N]rpEq IAAE LEXI° MG' .0 .0 ll' \t _, Additions proposed: RYJ' PRNATE PARXBVG r ro G/tEENSPACE -- II •, � LL1NVERT EXISTAIG 11 � ONS?f/AIPERVIOI/S TO � OREEN SPACE AADWSTAG[ )� '; PERMIETERlAADSCAPMHi —z' Approx. 12000 square feet • .MOB1vMY9BVf 10EMMGtIWBiLLAR',. interior multi-purpose • • • • MW'T�X��'��Nrs: M1�f -- Aa AE01A1,D ANBPSACA'0a,4 tuna oufree.riwraa anw acerxw B �"�•AP� ta•WnEsae+wu je+oarwnevmAACE'. EwsTABSAcwoss NEwconrNERcaL YOLER LANE ENTJPAACE.RX' ITEM 1 - KEMPSVILLE CHRISTIAN CHURCH • Comprehensive exterior renovation to the existing building is proposed . Modern palette including gray stone veneer, new lap siding, standing seam metal roof, and -� replacement of the existing traditional steeple with a new modern feature Parking requirement met • 107 spaces required; 270 spaces provided 10-count bicycle rack to be installed to support Active Transportation Plan goals Right-of-way improvements proposed to include sidewalk widening along Yoder Lane and improvements to the ADA : ramps at Parliament Drive and Yoder Lane No known opposition KEMPSVILLE CHRISTIAN CHURCH 5 VB ITEM 2 - CITY OF VIRGINIA BEACH An Ordinance to amend section 1501 of the City Zoning Ordinance pertaining eating and drinking establishments . Staff Recommends Approval Planning Commission voted 9 to 0 to recommend Approval 6 N B ITEM 2 - CITY OF VIRGINIA BEACH • Amendment would alter the RT-1 Use Table to allow an eating and drinking establishment as a by-right principal use. • Currently, eating and drinking establishments require a Conditional Use Permit and have the following requirements: • (i) alcoholic beverages are served; and • (ii) the establishment excludes persons on the basis of age during any part of the day Eating and drinking establishments, whether or not eperated GenjURGtiGR with a hotel er metel, where beth of the fell ;ur-* •• • • • • • • • • • • • • • n• •n rt • • • • .��lt 11•[ �It •\�f l!l�l Cis J<!L!\�S 1 •►! l! t�Jt •\�_l!•' CITY OF VIRGINIA BEACH 7 VS ITEM 2 - CITY OF VIRGINIA BEACH OR RT-1 Resort Tourist District RS intended as a high-density hotel district adjacent to the boardwalk/oceanfront R5S IC RTI ,. R5S OR OR • Currently, 5 parcels zoned RT-1 e • Southern portion of Resort Area OR • 3 properties along Winston Salem • 2 directly south of Rudee Loop (city-owned) AT. RA CITY OF VIRGINIA BEACH 8 V6 ITEM 2 - CITY OF VIRGINIA BEACH • Complements vision of the Resort Strategic Growth Area T (Marina District) • Supported by PDRC and Restaurant Association No known opposition CITY OF VIRGINIA BEACH 9 V ITEM 3 - CITY OF VIRGINIA BEACH An Ordinance to adopt and incorporate into the Virginia Beach Comprehensive Plan , 2016, the Urban Forest Management Plan , 2023, which will supersede the Urban Forest Management Plan , 2014 Staff Recommends Approval Planning Commission voted 7 to 1 to recommend Approval CITY OF VIRGINIA BEACH 1 10 VB ITEM 3 - CITY OF VIRGINIA BEACH Urban Forest Management Plan Update 2023 M Comprehensive strategy aimed at preserving, expanding and diversifying the city's urban forest Although the city lost 1.34% of the Urban Tree Canopy .x r (UTC) between 2012 and 2018, the plan maintains the goal of achieving 45% UTC by 2045 v Outlines steps that include tracking, education, management, and collaboration Internal and external stakeholders were part of the plan creation, and public engagement was completed through in-person meetings and an online survey • Deferred at the October 15t" City Council hearing CITY OF VIRGINIA BEACH 11 SUMMARY - November 191h 2 Planning Items Scheduled for City Council's Consideration 1. Catholic Diocese of Richmond • Conditional Use Permit (Cemetery) • Recommended for Approval by Planning Commission & Staff 2. City of Virginia Beach • Code Amendment • Recommended for Approval by Planning Commission & Staff 10 Catholic Diocese of Richmond 12 VP ITEM 1 — CATHOLIC DIOCESE OF RICHMOND City Council: District 2 (Henley) Location: Parcel on Indian River Road, directly east of 3168 Indian River Road • e ' " •• „ �/ 4N�nu� e�,S '•u . c / Plop SL��wi•�r1 CONDITIONAL USE PERMIT (Cemetery) Staff Recommends Approval Planning Commission voted 8 to 0 to recommend Approval 13 VB ITEM 1 CATHOLIC • OF • I N SVI'S55"I Ii%9R H�aJSaLLS etu N 6/SE'05'E L II.1EQe1J 6079 .7g1.00'. yi:t Request for Conditional Use Permitto ' PARCEL A-4-8 Xc 544,764 $q, Ft. or 12.SOtS07 Ac. ws�.xiry develop • • operate • Cemetery iXST.xil� a • • • Cremation Gardens, / / W o•d o • • Mausolea 1 � .at9.99e f roGNr-Or-wraLSLa✓navJ � �� 'a li eEs r.1°rr°nsn°oewoso O Applicant • • • • • • swap with City of Rnw as��;aER:aLr M T.2n'M:+2911aLNR OKW ;�. • • . • w '�I�' Virginia the property -yTeMXX20lVRt5b Ri�T1 N:1.[enn)l'ndM.tc.lu IOEED t RAT) �+ • /�(I` f� . . T R • IaR�'EL XMTN � i i Y • i • �/' eht�j. OrN:9m-cl-mol / N 19li•1 9R.R r 1AN17/w• • % j�i Acquiring approximately • • • i •y• . . i . Y Y . • Y R • i :jr. I . Y i Y • i i i • R R •!. �'. li / acreparcel Y 2167 • • i • % i R R • • • ( / � II N S aJa,lS6llnn ' , •I•LS�� • • i R • • • •///// ` � Proposed right-of-way reservation • future Indian Road . • nment INE DATA CHART n,�rae••! Rpm RQ . ' II .,,v3Ea owEcnoN wsru+cE M�IO�•i��q'�� s ''. i' S NV9'23'M 111.3T •�070J it\• � f LS _.ti7226Ql.'L. 50.07 CATHOLIC • OF RICHMOND CATHOLICITEM 1 • OF • :y,;:�:z.:.a^ '�'� -' / ��` %•//// ,: PROPOSED CEMETERY CATHOLIC DIOG ESE OF RICHMOND L:.+•^.."w "= �� (f//J//'/ INDIAN RIVER ROAD SITE ss:f"— - � �� w�� (•/ .//j/ VIRGINIA BEACH,VIRGINIA Proposed Bridlepath Lane BIVIP proposed along Indian River Road Significant landscaping proposed u s.r e_wr•w_..r• �• +INIQ'i i i sJ y _ throughout . • Located in Interfacility Traffic/ 1 rea i• s / / / ' �//// /• _ fdnvvMpHwowNIG CATHOLIC DIOCESE OF • ITEM 1 - CATHOLIC DIOCESE OF RICHMOND l o . p ► ► � Qi�Or" C . 1ilr� 7. s f t�H�� a►N gas s �; ►, = One letter of concern with concern about visual impact of burials on enjoyable use of property �' ;��,..►��► .•��•1:�� No known Opposition � � / err►�� i�+•. �` MW CATHOLIC DIOCESE OF RICHMOND 16 VB ITEM 2 — CITY OF VIRGINIA BEACH An Ordinance to adopt and incorporate into the Virginia Beach Comprehensive Plan 2016 , the Local Road Safety Action Plan , 2024 Staff Recommends Approval Planning Commission voted 9 to 0 to recommend Approval 17 VB ITEM 2 - CITY OF VIRGINIA BEACH Local Road Safety Action Plan 2024 ,c -Comprehensive roadway safety plan -Aims to improve safety for all road users • Data-driven, equitable approach ' • Result of a combination of two initiatives: •Citywide need for a Comprehensive Roadway Safety Plan Fie M111111111i • IdentifY Y p safety improvements for future State and Federal grant eligibility, and compliance with the U.S. DOT Safe Streets LOCALROAD and Roadways for All (SS4A) program ACTIONSAFETY • Benefits of Incorporation into the Comprehensive Plan A COMPONENT OF THE COMPREHENSIVE PLAN • Builds on Planning initiatives and growth, assists with grants, _ supports leadership, and consistent with adopted polices and CITY Of VIRGINIA ordinances BEACH CITY OF VIRGINIA BEACH 18 XB 6 CITY COUNCIL DISCUSSIONIINITIATIVES/COMMENTS ITEM#7628 7 4.35 P.M. Vice Mayor Wilson advised members of the Historic Preservation Commission were honored to be invited by Captain Joshua Appezzato, Commanding Officer, Naval Air Station Oceana, to tour his house. Vice Mayor Wilson explained his house is the historic Bell House, which spans approximately 4,500 square feet and was built in 1808, making it a fascinating site. Vice Mayor Wilson expressed gratitude to Captain Appezzato and his wife for generously offering a tour of their home to the Commissioners, who had never had the chance to see it before. October 22, 2024 7 CITY COUNCIL DISCUSSIONIINITIATIVES/COMMENTS ITEM#76288 (Continued) Council Member Berlucchi complimented the entire team who have been involved in addressing homeless encampments and abandoned boats docked in District 3. Council Member Berlucchi advised the response has been extraordinary, led with both compassion and kindness, while addressing the concerns from the people who live in the surrounding neighborhoods. Council Member Berlucchi believes the reasonable and forceful response to the pervasive issue addresses neighborhood concerns,and while notfully resolved, believes the approach reflects on the goodness and strength of the City. Council Member Berlucchi expressed his appreciation to the City Manager, City Attorney, Police Department, Parks and Recreation Department, Sheriffs Office, Mike Provost with the Vessel Disposal Center, Senator DeSteph, Delegate Feggans and countless others for working together to support the neighborhoods. October 22, 2024 8 CITY COUNCIL DISCUSSION/INITL4TIVES/COMMENTS ITEM#76289 (Continued) Council Member Ross-Hammond distributed copies of the proposed Resolution, "Designating General Street in the New Light Community in memory of George L. Kimble", attached hereto and made a part of the record. Council Member Ross-Hammond expressed she is hopeful to have the necessary support from the Body to present the proposed Resolution to Mr. Kimble's daughter, Oteaia Kimble Jennings, at an upcoming City Council Meeting. Council Members Hutchison and Rouse expressed their support. October 22, 2024 REQUESTED BY 1 A RESOLUTION DESIGNATING GENERAL STREET IN 2 THE NEW LIGHT COMMUNITY IN MEMORY OF GEORGE 3 L. KIMBLE 4 5 WHEREAS, George and Alcora Kimble were the parents of twelve children born 6 in the New Light community, of which ten survived; 7 8 WHEREAS, the Kimble Family, in 1936, moved to a dirt road in the New Light 9 community to settle the family on land they had purchased, on a road with no name; 10 11 WHEREAS, Mr. George Kimble and his children kept the road passable by 12 collecting oyster shells to fill any potholes on that dirt road for many years; 13 14 WHEREAS, Mr. George Kimble had to walk each day to pick up mail from the 15 only mailbox, then located on Indian River Road; 16 17 WHEREAS, Mr. George Kimble was a Sunday school teacher, the President of 18 the Deacon Board for New Light Baptist Church, and a member of the New Light Civic 19 League; 20 21 WHEREAS, Mr. George Kimble kept the weeds and the bushes pruned at the 22 New Light Cemetery; 23 24 WHEREAS, Mr. George Kimble was employed at the Norfolk Naval Air Station 25 until he retired; 26 27 WHEREAS, Mr. George Kimble visited the entire neighborhood in the New Light 28 community to wish every family a Merry Christmas and a Happy New Year; 29 30 WHEREAS, as a farmer, he raised various types of vegetable and donated some 31 his crops to any family that he thought was in need in the New Light community; 32 33 WHEREAS, when the street was paved, the name, "General Street," was given 34 to their beloved dirt road, which was a great disappointment to the entire Kimble family 35 who had lived and cared for this dirt road for so many years and were not provided the 36 opportunity to have the family name assigned to the road; 37 38 WHEREAS, the oldest daughter, Oteaia Kimble Jennings, is a retired teacher, 39 who was honored as first Black teacher to integrate Courthouse Elementary School in 40 the City, during segregation and integration, and who is still sharing her beautiful voice 41 and playing piano professionally, at age 93; 42 43 WHEREAS, Oteaia Kimble Jennings' student life story and photo are in the 44 Virginia State University's 2023 Oral History book in the Library of Congress, 45 Washington, D.C.; and 46 47 WHEREAS, Oteaia Kimble Jennings wishes to see her father, George Kimble, 48 who paid for her college education and took meticulous care of the dirt road, to receive 49 posthumously, an honorary street sign in the New Light community; 50 51 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 52 OF VIRGINIA BEACH: 53 54 That the City Council hereby designates General Street in the New Light 55 Community in memory of George L. Kimble and his many accomplishments in support 56 of the New Light Community and hereby directs the City Manager to cause signs in 57 honor of George L. Kimble to be erected on street signs along General Street. Adopted by the City Council of the City of Virginia Beach, Virginia, this day of 2024. APPROVED AS TO LEGAL SUFFICIENCY: City Attorney's Office CA R-1 October 21, 2024 9 CITY COUNCIL DISCUSSIONIINITMTIVES/COMMENTS ITEM#76290 (Continued) Council Member Henley referenced a memo from the City Manager, distributed to the Body on October ]Yh,where he provided letters of supportfrom the members of the Open Space Advisory Committee(OSAC) and Transition Area/Interfacility Traffic Area Citizens Advisory Committee (TWITA CAC) for the recommended implementation plan and estimated costs to develop recreational uses within the ITA as presented by Parks and Recreation Departmental staff on October Is`. Council Member Henley believes other Appointive Agencies will also provide letters of support and is hopeful the Body will consider their feedback as well. Council Member Henley explained the recommendations would update the ITA Master Plan which would then be included in the update of the Comprehensive Plan and willprovide requirements for developers on what will hopefully be an active sports district for sports tourism and an economic impact boost. Council Member Henley advised the estimated$161-Million is not what the City would pay and explained by sharing the plan it will entice the City's partners to come forward with proposals to build leaving the City to only pay for the basic infrastructure costs. October 22, 2024 10 CITY COUNCIL DISCUSSIONIINITLITIVES/COMMENTS ITEM#76291 (Continued) Council Member Hutcheson advised the members from Virginia Task Force 2 Urban Search and Rescue (VATF-2 US&R) Team who responded to Hurricane Milton have returned home. Council Member Hutcheson advised 60 Minutes aired a story on the response efforts that included showing a vehicle that had been washed away. Council Member Hutcheson advised he spoke to Assistant Chief Mike Brashear who was with members of the VATF-2 Team and explained as the team was assisting with the extrication of the family inside of the vehicle who hadpassed away, he was standing next to the father and grandfather as they realized it was their family members in the vehicle. Council Member Hutcheson expressed in looking at all of the tragedy,people can become numb to it all, but it is important to be aware of the sadness so many others who are going through right now. October 22, 2024 11 CITY COUNCIL DISCUSSIONANITL4TIVES/COMMENTS ITEM#76292 (Continued) Council Member Hutcheson advised he recently toured the Real-Time Crime Center inside the Police Headquarters and was impressed with all of the technology it has and encouraged any Council Members who have not yet seen it to take a tour. October 22, 2024 12 ITEM#76293 Mayor Robert M. Dyer entertained a motion to permit City Council to conduct its CLOSED SESSION, pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purpose: PERSONNEL MATTERS: Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body pursuant to Section 2.2-3711(A)(1) • Council Appointments: Council, Boards, Commissions, Committees,Authorities,Agencies and Appointees October 22, 2024 13 ITEM#76293 (Continued) Upon motion by Council Member Rouse,seconded by Council Member Ross-Hammond, City Council voted to proceed into CLOSED SESSION at 4:47 P.M. Voting: 10- 0 Council Members Present: Michael F. Berlucchi, Mayor Robert M. Dyer Barbara M. Henley, David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond,Jennifer Rouse, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: Joashua F. "Joash"Schulman Closed Session 4:47 P.M. —4:56 P.M. October 22, 2024 14 CERTIFICATION ITEM#76294 Mayor Dyer RECONVENED the Formal Session in the City Council Conference Room at 4:56 P.M. Upon motion by Council Member Rouse, seconded by Council Member Ross-Hammond, City Council CERTIFIED THE CLOSED SESSION TO BE INACCORDANCE WITH THE MOTION TO RECESS Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: 10- 0 Council Members Present: Michael F. Berlucchi, Mayor Robert M. Dyer Barbara M. Henley, David Hutcheson, Robert W. "Worth"Remick, Dr. Amelia N. Ross-Hammond,Jennifer Rouse, Chris Taylor, Vice Mayor Rosemary Wilson and Sabrina D. Wooten Council Members Absent: Joashua F. `Joash"Schulman October 22, 2024 S�GIN�B�cy Ok Lip V r o + 1q t� 5 t a, OUR N1101N RESOL UTION CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION, pursuant to the affirmative vote recorded in ITEM#76293 on Page 13 and in accordance with the provisions of The Virginia Freedom of Information Act; and, WHEREAS:Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOW, THEREFORE,BE IT RESOLVED: That the Virginia Beach City Council hereby certifies that, to the best of each member's knowledge, (a)only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. Am nda Barnes, AqC City Clerk October 22, 2024 15 ADJOURNMENT ITEM#76295 Mayor Robert M. Dyer DECLARED the City Council FORMAL SESSION ADJOURNED at 4:57 P.M. Terri H. Chelius Chief Deputy i Clerk A a a Barnes City Clerk, MMC Robert M. Dyer Mayor City of Virginia Beach Virginia October 22, 2024