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Home My WebLink AboutII. A. CIP RETREAT PRE-BRIEFING BUILDINGS & ASSETS 12.10.2024Building and Assets CIP Pre-Retreat Brief for City Council Brian C. Delfenthal, Facilities Administrator December 10, 2024 1 CIP Section Overview FY 2024-25 Adopted CIP - 39 projects totaling $483.37 million, including appropriations to date.Funding Sources: •General Fund •Fire Grant Funds •Tourism Advertising Program •Tourism Investment Program •Federal Contributions, including the American Rescue Plan Act (ARPA) •Medicaid Cost Settlement •Private Contribution •SPSA Reimbursement p2 General Fund Projects (1/5) Project Number/Name District Year of Origin Status ATD FY26 FY27-30 Total BTC 100047: Facilities Access Systems Citywide 2019-20 Ongoing 1,950,000 425,000 1,700,000 4,075,000 0 100165: Energy Performance Contracts –Phase II Citywide 2019-20 Ongoing 3,300,000 550,000 2,200,000 6,050,000 0 100168: Euclid Yard Facility Replacement 4 2019-20 Pending Funds 0 0 14,532,300 14,532,300 0 100170: Facilities Planning Services Citywide 2018-19 Ongoing 1,620,467 500,000 1,000,000 3,120,467 1,500,000 100175: Fire Apparatus – Phase IV Citywide 2018-19 Ongoing 22,933,475 2,265,975 9,063,900 34,263,350 19,520,026 3 General Fund Projects (2/5) Project Number/Name District Year of Origin Status ATD FY26 FY27-30 Total BTC 100176: Fire Facility Rehab & Renewal – Phase III Citywide 2011-12 Ongoing 8,309,731 1,000,000 4,000,000 13,309,731 280,000 100203: Heritage Building Maintenance Phase II Citywide 2018-19 Ongoing 3,375,000 300,000 1,200,000 4,875,000 440,000 100437: VA Aquarium Building Systems & Facility 6 2019-20 Ongoing 8,607,240 1,434,540 5,738,160 15,779,940 0 100463: Virginia Aquarium Renew & Replace – Phase II 6 2018-19 Ongoing 4,271,019 600,000 2,400,000 7,271,019 0 100445: VAR BLDGS HVAC Rehab & Renewal – Phase IV Citywide 2018-19 Ongoing 17,500,000 2,500,000 10,000,000 30,000,000 0 100446: VAR BLDGS Rehab & Renewal – Phase IV Citywide 2018-19 Ongoing 29,904,656 3,800,000 15,200,000 48,904,656 0 4 General Fund Projects (3/5) Project Number/Name District Year of Origin Status ATD FY26 FY27-30 Total BTC 100225: Judicial Center Maintenance 2 2016-17 Ongoing 2,244,372 70,000 280,000 2,594,372 0 100291: Operations Facilities Renovations 2 2020-21 Construction 93,081,844 0 0 93,081,844 0 100325: Public Safety Equipment Replacement Citywide 2014-15 Ongoing 12,535,572 1,450,000 5,800,000 19,785,572 0 100503: Judicial Center Escalator Replacement Citywide 2017-18 Construction 10,614,900 0 0 10,614,900 0 100392: City Security Enhancements Citywide 2020-21 Ongoing 3,729,818 500,000 2,000,000 6,229,818 0 100678: Library Automated Materials Handler System Citywide 2024-25 Pending Funds 0 3,119,950 0 3,119,950 0 5 General Fund Projects (4/5) Project Number/Name District Year of Origin Status ATD FY26 FY27-30 Total BTC 100614: Leroy Rd. Impound Lot Remedial Action 2 2022-23 Construction 1,443,700 0 0 1,443,700 0 100608: Virginia Aquarium Animal Holding Facility Renovation* 6 2022-23 Construction 4,321,715 0 0 4,321,715 0 100535: Corrections Center - Renewal and Replacement 2 2020-21 Pending Funds 0 0 14,198,889 14,198,889 2,635,954 100260: Beach Maintenance Facility 6 2017-18 Study Complete 250,529 0 0 250,529 20,449,471 100651: Court Modernization Study 2 2023-24 In Progress 350,000 0 0 350,000 0 100653: Housing Resource Center Renovations 4 2024-25 Construction 3,525,950 0 0 3,525,950 0 * Federal Grant Funds Applied 6 General Fund Projects (5/5) Project Number/Name District Year of Origin Status ATD FY26 FY27-30 Total BTC 100655: Law Enforcement Training Academy Replacement 6 2023-24 Study Complete 350,000 0 0 350,000 31,382,902 100675: Central Plant Loop Replacement 2 2020 Design 12,007,627 11,979,181 0 23,986,808 5,825,844 100652: Mounted Police Maintenance and Repair 2 2023-24 Pending Funds 0 240,000 2,000,000 2,240,000 3,076,440 Total:---$246,227,615 $30,734,646 $91,313,249 $368,275,510 $85,110,637 7 Projects w/ non-General Fund Contributions (1/2) Project Number/Name District Year of Origin Status ATD FY26 FY27-30 Total BTC 100670: Voter Registrar Facility General Fund + American Rescue Plan Act (ARPA) 3 2023-24 Design 17,250,000 0 0 17,250,000 0 100676: Mosquito Control Replacement Stormwater Lockbox 2 2024-25 Design 262,500 3,891,776 0 4,154,276 0 100681: Stormwater Operations Center $3M in Federal Contributions 2 2024-25 Funding Required 3,000,000 0 0 3,000,000 22,841,110 100536: Creeds Training Center Renovations General Fund + Federal Contributions 2 2020-21 Bid 13,632,126 0 0 13,632,126 0 8 Projects w/ non-General Fund Contributions (2/2) Project Number/Name District Year of Origin Status ATD FY26 FY27-30 Total BTC 100138: Convention Center Capital Maintenance Tourism investment Program (TIP) 6 2012-13 Ongoing 14,025,549 3,600,000 3,393,060 21,018,609 38,685,722 100178: Fire Training Center Improvements Phase IV Fire Programs Fund – Aid to Locality (ATL) 5 2018-19 Ongoing 3,455,751 300,000 1,200,000 4,955,751 0 100224: Intermediate Care Facility REN/REP - Phase 1 Medicaid Cost Settlement Citywide 2011-12 Ongoing 1,549,776 0 482,508 2,032,284 0 100677: Waste Management Facility Replacement Waste Management Enterprise Fund 8 2024-25 Design 294,040 1,968,205 0 2,262,245 0 100233: Landfill #2 - Phase 1 Capping General Fund + SPSA Reimbursement 7 1999-00 Ongoing 21,677,000 0 0 21,677,000 0 Total ---$75,146,742 $9,759,981 $5,075,568 $89,982,291 $61,526,832 9 American Rescue Plan Act (ARPA) Project Number/Name District Year of Origin Status ATD FY26 FY27-30 Total BTC 100588: Recreation Center HVAC/Replacement/Repair - ARPA Citywide 2021 Construction 4,400,000 0 0 4,400,000 0 100589: Central Utility Plant Enhancements - ARPA 2 2021 Construction 4,750,000 0 0 4,750,000 0 100590: Courts Building Direct Digital Control ARPA 2 2021 Construction 3,966,254 0 0 3,966,254 0 100591: Parks and Rec. Construction Yard Relocation ARPA 2 2021 Construction 12,451,244 0 0 12,451,244 0 Total:---$25,567,498 0 0 $25,567,498 $0 10 Next: Projects with Flexibility 11 Projects with Flexibility (1/2) Project Number/Name Funding Source Local ATD FY26 FY27-30 Total BTC 100260: Beach Maintenance Facility General Fund 250,529 0 0 250,529 20,449,471 100675: Central Plant Loop Replacement General Fund 12,007,627 11,979,181 0 23,,986,808 5,825,844 100678: Library Automated Material Handling System Replacement General Fund 0 3,119,950 0 3,119,950 0 100676: Mosquito Control Replacement General Fund – Stormwater Lockbox 262,500 3,891,776 0 4,154,276 0 100677: Waste Management Facility Replacement Waste Management Enterprise Fund 294,040 1,968,205 0 2,262,245 0 100535: Corrections Center Renewal and Replacement General Fund 0 0 14,198,889 14,198,889 2,635,954 12 Projects with Flexibility (2/2) Project Number/Name Funding Source Local ATD FY26 FY27-30 Total BTC 100168: Euclid Yard Facility Replacement General Fund 0 0 14,532,300 14,532,300 TBD 100681: Stormwater Operations Center Federally Funded 0 0 0 3,000,000 TBD 100164: Leroy Rd Impound Lot Remediation General Fund 1,443,700 0 0 1,443,700 0 100652: Mounted Police Maintenance and Repair General Fund 0 240,000 2,000,000 2,240,000 3,076,440 100165: Energy Performance Contracts - Phase II General Fund 3,300,000 550,000 2,200,000 6,050,000 0 100170: Facilities Planning Services General Fund 1,620,467 500,000 1,000,000 3,120,467 1,500,000 Total:-$19,178,863 $22,249,112 $33,931,189 $75,359,164 $33,487,709 13 100260: Beach Maintenance Facility •Project to study resolutions for the existing 40+ year old Beach Maintenance Facility, completed by Kimley Horn in August 2024. •Current facility, located at 1401 Parks Avenue, has exceeded its useful life and provides challenges for adjacent residents and City programs accessing and maintaining the resort area. •Program study provides (4) options for complete or partial relocation, requiring land acquisition up to 11.9 acres and 59,908 square feet of facility. •Presentation forthcoming to share results of study and determine a path forward. Will need future funding. p14 100675: Central Plant Loop Replacement •$29,812,652 was appropriated in FY24 and FY25 to replace the 6 mile, 4-pipe hot and chilled water distribution system providing HVAC to the Virginia Beach Municipal Center. •Project will be done in two phases: preparatory valve replacements in Phase I, and pipe replacements in Phase II. •Phase I design is complete, will advertise January 2025 with a construction start date in March 2025. Anticipate Phase I completion in December 2025. •Phase II design will begin in January 2025, and advertise for construction in April of 2025. Anticipate Phase II completion in December 2026. •In FY24/25, $5,825,844 was transferred to CIP 100291 to complete renovation of Building 33. Balance to complete is $5,825,844. p15 100678: Library Automated Material Handling System Replacement •$3,119,950 in local funding is programmed for FY2025-26 to replace the expiring automated material handling system, a critical material reception and distribution system in Virginia Beach's 7 Public Libraries. •Design pending availability of funds in FY2025-26. p16 100676: Mosquito Control Replacement •$4.154M in local funding was appropriated in FY24 ($262,500 design) and FY25 ($3,891,776 construction) to replace expired Public Works/Mosquito Control buildings with a consolidated multi-use facility. •Design is awarded to VIA Design Architects, to be completed in July 2025. •Solicitation for construction bids anticipated in September of 2025. •Facilities anticipates award for construction in April of 2026. •Project completion date to be determined, pending information from design. p17 100677: Waste Management Facility Replacement •$294,040 was appropriated in FY2024-25 for design and $1,968,205 is programmed for FY2025-26 for construction to replace the expired modular Waste Management Administrative Building. •Design is awarded to HBA, to be completed in March 2025. •Public solicitation for construction is anticipated in May 2025. •Facilities anticipates award for construction in November 2025. •Project completion date to be determined, pending information from design. p18 100535: Corrections Center Renewal and Replacement •$14,198,889 total is programmed - $1,122,442 in FY2027-28 and $13,076,447 in FY2028-29 to address capital revitalization needs at the Virginia Beach Corrections Center. •The Corrections Center is comprised of (3) wings, constructed in 1979, 1994, and 2005. •This CIP targets critical systems that have reached the end of their useful life, primarily plumbing, mechanical, and electrical systems in the 1979 wing. •Facilities aims to initiate a comprehensive program assessment in FY25 to guide sustainability and master planning of the Virginia Beach Corrections Center, with respect to overall Municipal Campus planning. p19 100168: Euclid Yard Replacement •$14,532,300 programmed - FY27 ($1,500,00) and FY28 ($13,032,300) to replace the expired multi-use structures and fuel site at the Euclid Maintenance Yard. •Previously a VDOT property, the City acquired the site and original 1950's buildings in 1963 during the Princess Anne County/Town of Virginia Beach merger. •Having received only cosmetic and minor renovations since acquisition, these structures have exceeded their useful life. •Program study and design is pending availability of funds in FY28. p20 100681: Stormwater Operations Center •Project appeared in FY25 with $3,000,000 in federal contributions from the 2024 Congressionally directed Spending Bill, to design and construct a new Stormwater Operations Facility focused on development and central management of city-wide critical stormwater resiliency infrastructure. •An internal program study completed in summer of 2024 provides drawings on how a 30,000 square foot facility could fit into the existing Landstown Public Works/Operations property. •Facility will offset expired modular and 1960's era buildings. •Future funding requirements are yet to be determined. p21 100164: Leroy Rd. Impound Lot Remediation •Project was created in FY22 to remediate the 3.6-acre small arms training site, operated by the City since 1972. •Soil investigations began in 2014, and groundwater monitoring wells were installed in 2017. •Project includes soil removal and encapsulation, and post-remediation installment of a gravel impound lot. •Final Certificate of Satisfactory Completion of Remediation has been prepared and submitted to the Department of Environmental Quality, and the project has been submitted to the City of Virginia Beach Development Services Center. p22 100652: Mounted Police Maintenance and Repair •$2,240,000 in local funds are programmed for FY26 ($240,000 design) and FY27 ($2,000,000 construction) for recapitalization of the Virginia Beach Police Department, Mounted Patrol Farm on Indian River Road. •Project focuses on electrical, roof, and HVAC system replacements, as well as renovation of administrative spaces. •Program study and design is pending availability of funds in FY26. p23 100165: Energy Performance Contracts - Phase II •Project began its second phase in FY19 with focus on reduction of the City's energy consumption and net-positive recapitalization of energy using infrastructure. •Project enables lighting and HVAC upgrades, design and installation of technology driven lighting and daylight harvesting systems, and direct digital HVAC controls and variable frequency drives. •Project also provides for auditing existing energy accounts and negotiation and development of peak-demand utility saving programs. •Project is a "Program CIP", with $550,000 in annual funding until FY30. p24 100170: Facilities Planning Services •Project appeared in FY18 to enable planning and development of the City's Facility inventory. •Project is a "Program CIP", with $500,000 in FY26, funds and $250,000 annually until FY30. •Facilities has requested $1,500,000 in additional funds in FY26 to support City-wide program study and master planning. •This CIP is the primary tool for studies and analyses that drive the Building and Assets CIP section development. p25 Next: Existing Needs and New FY26-31 Requests Project Requests for the FY26-31 Building and Assets CIP are presented here for informational purposes only, and should not be considered as formal requests for adoption by City Council. Final requests will be presented at the conclusion of the FY26-31 CIP development process. p26 Existing Project Needs Project Number/Name Programmed FY26-31 Balance to Complete 100675: Central Plant Loop Replacement $23,986,808 $5,825,844 100260: Beach Maintenance Facility $0 $20,449,471 100170: Facilities Planning Services $2,000,000 $1,500,000 100203: Heritage Building Maintenance II $1,800,000 $440,000 100535: Corrections Center Renewal and Replacement $14,198,889 $2,625,954 100652: Mounted Police Maintenance and Repair $2,240,000 $258,000 100176: Fire Facility Rehabilitation and Renewal III $6,000,000 $1,680,000 100655: Law Enforcement Training Academy $0 $84,000,000 100175: Fire Apparatus $9,063,900 $19,520,026 $59,289,597 $136,299,295 27 New Project Requests Project Number/Name Balance to Complete Building 29 Renovation $4,607,309 Fleet Mgmt. Light Duty Garage $5,752,000 Aquarium Shark, Turtle, and Seal Habitats $78,000,000 Dam Neck Ops Facility Upgrades $250,000 Corrections Center Inmate Kitchen Equipment Replacement Study $360,000 Corrections Center Relocation Study $500,000 28 New Project Requests, Continued Project Number/Name Balance to Complete Baffle and Lighting Replacement at Central Library $2,959,282 Animal Services Bureau Renovation $480,100 Corrections Center Real-Time Asset Tracking $8,040,000 City Fleet EV Charging Stations $3,605,000 Maintenance and Upgrades for Six Library Locations $1,298,294 Building 23 Kitchen and Restroom Renovation $750,000 Holland Road Complex Renovation – VBSO K9 Facility $1,020,000 Library Facilities Visioning Plan – M.E.O Central Library $1,860,000 Fire and EMS Apparatus Storage $17,415,610 Library Facilities Visioning Plan – Kempsville Area Library $2,885,219 Library Facilities Visioning Plan – Windsor Woods Area Expansion $2,423,558 Total New Project Requests:$132,206,372 Total Existing/Above Target + New Projects:$268,505,667 29 Section Challenges •Program CIP capacity. • The City's facility inventory has increased by 600,000 square ft. since 2019, now 1,200 structures and 6,000,000 square ft. under roof. •As the inventory grows, major capital work is deferred while CIPs cover operational shortfalls for additional and aging inventory. 30 Thank You. Questions? 31