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Home My WebLink AboutIII. B. Shore Drive Phase 3 Project 1.14.2025Shore Drive Corridor Improvements Phase III Construction Funding City Council Briefing LJ Hansen, P.E. | January 14, 2025 Purpose of Project •The purpose of this project is to improve safety for motorists, pedestrians, and bicyclists while providing the corridor with aesthetic elements such as landscaping, hardscape, and lighting. •Does not increase roadway capacity -no new lanes of travel. 2 Today's Presentation – Cost Increases •October 10, 2024: Project advertised for construction bids •November 12, 2024: Bid Opening – (Price Holds for 90 Days – Feb 11th) •Two bids were received above the Engineer's Estimate: •Engineer's Estimate (Combined PW, PU & HRSD): $48.2M •Excluding Contingencies •Bidder #1:$68.7M - Low Bidder – Deemed to be a qualified bid •Bidder #2: $93.4M •Lowest Bidder Exceeded the Engineer's Estimate 3 Project History •2008: First appeared in the FY 2007-2008 CIP •2010 & 2023: Funding transferred from Shore Drive Phase IV to this project •2012-2014: Design suspended during flood study of Cape Henry Canal •2014-2016: Stormwater modeling and design •2016-Present: •Design revised in coordination with the Eastern Shore Drive Drainage Flood Protection Program projects to meet new SW design •Private Utility relocations •Real Estate acquisitions 4 Current Project Scope •1.2 miles of new road with curb and gutter from Vista Circle to Beech Street •Raised medians with landscaping/hardscape materials •5-foot-wide on-street bike lane •5-foot-wide concrete sidewalk, except between Lesner Bridge and Jade Street •10-foot-wide shared-use path from the Lesner Bridge to Jade Street to provide a connection to the Cape Henry Trail •New drainage pipes and structures •Property entrances consolidated and oriented to the side streets where practical •Raised roadway profile to address areas of known flooding 5 Project Scope •Overhead utilities will be relocated and placed underground at the intersections and mid-block crossings to improve visibility as well as aesthetics •New streetlights and upgraded traffic signals with mast arm signal equipment •Stamped asphalt crosswalks and improved signage •Landscaping between the curb and the sidewalks Project Funding Deficit Engineer’s Estimate: $48.2M Bidder #1: $68.7M* Bidder #2: $93.4M* DPW Roadways Deficit: $21.8M (includes 10% contingency) DPU Betterments Deficit: $4.2M HRSD Betterments Deficit: $1.6M Total Deficit: $26.0M – (Does not include HRSD Portion) *Bid prices expire February 10, 2025 7 Large Cost Drivers •Signals & Lighting: $6.7M •Contractor could only obtain one sub-quote (from Richmond) •Pavement & Patching Items: $2.0M •Concrete Pipe: $1.5M •Ductile Iron Water Main: $1.0M •Ductile Iron Sewer Force Main: $600K •Contaminated groundwater/soil: $800K •Landscaping: $500K •Maintenance of Traffic: $7.5M •Contractor attributes to night work, traffic control 8 Contractor Challenges •Constructing the project on an active roadway with limited ROW •Maintaining four lanes of traffic, pedestrian access, and drainage •Daytime and Seasonal work hour constraints •Night Work: two full crews, daily lane shifts/traffic control,concrete & asphalt difficult to obtain •Detour ~18 miles •High water table complicates excavations, requires dewatering •Utilities crossing multiple live traffic lanes 9 Market Challenges •Recent bid tabulations are not directly comparable due to night work •Saturated Local Construction market: •HRBT expansion, CBBT expansion, CV Off-Shore Wind,State and Local projects competing for resources •Received only two bids •Inflation, interest rates,and labor shortages (American Rescue Plan 2021, Infrastructure Investment & Jobs Act 2021, CHIPS and Science Act 2022, Inflation Reduction Act 2022) •Cost of Highway Materials National Inflation (2021 Q1 – 2024 Q1) 91%* *National Highway Construction Cost Index 10 Potential Savings Discussion with Low Bidder •$2M if daytime lane closures are permitted for 8+ hours (no reduction in contract time offered) •$1.2M if Ductile Iron Sewer Force Main changed to directionally drilled High-density polyethylene (HDPE) pipe •Would require design revisions: ~$50K, up to 8 weeks •$1.7M in reduced unit prices for select Signals & Lighting items •$300K if City provides a laydown area for materials, trailers, equipment 11 Alternatives for City Council to Consider 1.Do nothing, cancel the project, reallocate funds to other projects + Positive impact to other CIP projects - Project strongly supported by Advisory Groups for 20+ yr - Impacts Eastern Shore Drive Drainage Improvements projects 2.Defer project until market conditions improve and/or additional funding is appropriated + No impact on CIPs - Delay will not meet expectations of residents and stakeholders - Costs likely to increase with time 12 Alternatives for City Council to Consider 3.Modify Scope and Rebid the project + Can provide longer bid window to attract contractors + Potential to include cost-saving design revisions - Delays project, bids could increase, could receive no bids 4.Fund Deficit from PW Roadway and PU CIP projects or another Council Funding Source + Allows project to advance - Impacts donor project delivery schedule - Requires Ordinance – Feb 4th 13 Potential Donor Projects Potential Project Local Funds Available Indian River Road VII-A $ 36,776,661 Rosemont Road Phase V $ 14,329,473 Centerville Turnpike III $ 41,982,274 Cleveland Street IV $ 13,377,949 Discussion Questions? Project Funding Deficit Details 16