HomeMy WebLinkAboutII. A. FY 2025-26 RESOURCE MANAGEMENT PLANT (BUDGET) CLERK OF THE CIRCUIT COURT 4.1.2025PROPOSED FY 2025-26 OPERATING BUDGET
City of Virginia Beach
Tina E. Sinnen, Clerk
Clerk’s Office Circuit Court
April 1, 2025
Department Organization Summary
Total FTEs Number of Divisions Total FY 2025-26 Budget
57 6 $4,978,461
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FY 2025-26 Programmatic Budget
Operating, $480,125, 9.5%Contracted Manpower, $40,000, 1%
City Employees, $320,742,
6.5%
State Supported Employees,
$4,137,594, 83%
PROPOSED
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Department Operating Budget Summary
Program FY2024-25
Amended
FY 2024-25
FTE
FY 2025-26
Proposed
FY 2025-26
FTE Change ($)Change (%)
State Supported Positions*4,176,629 52 4,137,594 52 (39,035)(0.9%)
City Positions 310,678 5 320,742 5 10,064 3.2%
Contracted Manpower 40,000 -40,000 -0 0.0%
Operating Expenses 137,520 -131,049 -(6,471)(4.7%)
Information Technology 123,542 -169,324 -45,782 37.1%
Risk Management 601,707 -179,752 -(421,955)(70.1%)
Total 5,390,076 57 4,978,461 57 (411,615)(7.6%)
*The Commonwealth Compensation Board reimburses a portion of the salaries of these positions ($3.1 million)
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Major Changes
•Just within the past 6 months we have installed a new feature to our land records system – the Property Notification System. This allows citizens to sign up to receive immediate notification if any record regarding their property or registered name is recorded. This is extremely helpful in providing customers peace of mind to be able to address a problem sooner rather than later.
•The use of e-File VA continues to grow with more law firms signing up for filing documents electronically. This continues to save our staff significant processing time while also saving time for the users.
•Our electronic concealed carry permit program also continues to grow, and we are processing an average of 500 per month with extreme efficiency for the citizen. The wait time has been significantly cut down for the first time applicant.
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Initiatives Underway and Conclusion
•We finally have all the pieces in place and the approval to install a new jury system which is taking place now which will increase efficiency for the citizens who are called upon to serve on a jury as well as staff.
•We also were successful in helping the Voter Registrar’s office in obtaining a new building to improve the election process. Her current building has not been adequate for a very long time and having to compete for space to conduct a transparent and efficient election has been daunting to say the least. The Clerk’s Office staff has a significant role in helping the Registrar’s staff on election night in taking in the equipment and the ballots for the 110 precincts. A new building with the proper renovations will help with the efficiency and flow of that process.
•The Clerk’s Office prides itself on being as self sufficient as possible with the use of technology which does not cost the locality any funding. We continue in these efforts to use common sense technology products to make our services as user friendly and efficient as possible to both the public as well as staff.
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