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APRIL 29, 2025 SPECIAL FORMAL SESSION MINUTES
ro un 6� arr se 9'►s Gp oui NATO VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia APRIL 29, 2025 Mayor Robert M. Dyer called to order the CITY COUNCIL SPECIAL FORMAL SESSION in the City Council Conference Room, Tuesday,April 29, 2025, at 1:00 P.M. Council Members Present: Michael F. Berlucchi, Stacy Cummings, Mayor Robert M. Dyer, Barbara M. Henley, David Hutcheson, Cal "Cash" Jackson-Green, Dr. Amelia N. Ross- Hammond,Joashua F. "Joash"Schulman and Rosemary Wilson Council Members Absent: Robert W. "Worth"Remick Jennifer Rouse IA-B�A�y O� --�- gCityof Vir inia Beach c rr LoF out? NA,03 I Robert W."Worth"Remick Virg iniaBeach.gov District 6 MUNICIPAL CENTER,BUILDING 1 2401 COURTHOUSE DRIVE VIRGINIA BEACH,VA 23456-9000 CELL:(757)840-5855 WREMICK65VBGOV.COM April 25, 2025 HONORABLE MAYOR MEMBERS OF CITY COUNCIL Dear Colleagues, I will be unable to attend the City Council Special Formal Session on Tuesday, April 29, 2025. Sincerely, V,*,� {P"d, Robert W. "Worth" Remick District 6 CC: City Clerk City Attorney City Manager FOIA Officer 2 MAYOR'S CALL FOR SPECIAL SESSION ITEM#76967 "HONORABLE MEMBERS OF CITY COUNCIL In accordance with the Virginia Beach City Code Section 2-21, and by the authority vested in me as Mayor of the City of Virginia Beach, I hereby call for a SPECIAL FORMAL SESSION of the VIRGINL4 BEACH CITY COUNCIL Tuesday,April 29,2025 1:00 P.M. City Council Conference Room 2034 Building 1, City Hall, 2n°Floor 2401 Courthouse Drive The purpose of this SPECIAL FORMAL SESSION is to conduct PUBLIC BRIEFINGS and CITY COUNCIL COMMENTSIDISCUSSION as listed in the attached and published agenda. City Council will then convene into a Closed Session at the conclusion of the public briefings and City Council comments/discussion where the following matters will be considered: • Legal Advice—Atlantic Park(Requested by Mayor Dyer) • Personnel Matters - Council Appointments: Council, Boards, Commissions, Committees,Authorities,Agencies, Task Forces and Appointees(Requested by Mayor Dyer) At the conclusion of the Closed Session, the City Council will reconvene into Open Session for the purpose of certifying the Closed Session. This Special Formal Session will be broadcast on Cable TV, virginiabeach.gov and Facebook Live. Sincerely, Robert M.Dyer Mayor" cc: City Manager City Attorney City Clerk Deputy City Managers FOIA Officer Communications Office April 29, 2025 �1NLA.-B Cityof Virginia Beach Op OUR NAjx0jr, Robert M. `Bobby' Dyer Virg iniaBeach.gov MAYOR MUNICIPAL CENTER,BUILDING 1 2401 COURTHOUSE DRIVE VIRGINIA BEACH,VA 23456-WW OFFICE:(757)385-4581 CELL:(757)749-4659 BDYERna VBGOV.COM April 24, 2025 HONORABLE MEMBERS OF CITY COUNCIL In accordance with the Virginia Beach City Code, Section 2-21, and by the authority vested in me as Mayor of the City of Virginia Beach, I hereby call for a SPECIAL FORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL: Tuesday, April 29, 2025, at 1:00 P.M. City Council Conference Room 2034 Building 1 - 2"1 Floor 2401 Courthouse Drive The purpose of this SPECIAL FORMAL SESSION is to conduct PUBLIC BRIEFINGS and CITY COUNCIL COMMENTS/DISCUSSION as listed in the attached and published agenda. City Council will then convene into a Closed Session at the conclusion of the public briefings and City Council comments/discussion where the following matters will be considered: • Legal Advice—Atlantic Park (Requested by Mayor Dyer) • Personnel Matters - Council Appointments: Council, Boards, Commissions, Committees, Authorities, Agencies, Task Forces and Appointees (Requested by Mayor Dyer) At the conclusion of the Closed Session, the City Council will reconvene into Open Session for the purpose of certifying the Closed Session. This Special Formal Session will be broadcast on Cable TV, virginiabeach.gov and Facebook Live. Sincerely, Robert M. Dyer Mayor Attachment cc: City Manager City Attorney City Clerk Deputy City Managers FOIA Office Communications Office 3 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#76968 1:01 P.M. Mayor Dyer welcomed Kaiden Alcock,Planning Administrator. Ms.Alcock expressed her appreciation to City Council for their continued support and distributed copies of today's presentation, attached hereto and made a part of the record. Mayor Dyer expressed his appreciation to Ms.Alcockfor the presentation. April 29, 2025 PLANNING ITEMS MAY 20TH CITY COUNCIL MEETING APRI L 291 2025 CITY C V1RG I BEACI SUMMARY — May 2011 12 Planning Items Scheduled for City Council's Consideration ITEMS 1 & 2: Millwood Associates, LLC & Redeemer Presbyterian Church ... . • Subdivision Variance (Section 4.4 (b) of Subdivision Regulations) • Conditional Use Permit (Religious Use) . City f Virginia Beach • Recommended for Approval by Planning Commission & Staff ITEM 3 : City of Virginia Beach 10 • Modification of Conditions (Borrow Pit-Fill) • Recommended for Denial by Planning Commission & Recommended for Approval by Staff Eric&Fria ITEM 4 : Brian D. & Ladonna Smith • Conditional Rezoning (B-2 Community Business District to Conditional R-10 Residential District) • Recommended for Approval by Planning Commission & Staff 2 VB SUMMARY — May 201h 12 Planning Items Scheduled for City Council's Consideration ITEM 5: Erica Fritz • Conditional Use Permit (Commercial Kennel) • Recommended for Approval by Planning Commission & Staff ITEM 6 : Ascent Building, LLC • Conditional Use Permit (Religious Use) • Recommended for Denial by Planning Commission & Recommended for Approval by Staff ITEM 7 : Dawn Federovich • Conditional Use Permit (Home-Based Wildlife Rehabilitation Facility) • Recommended for Approval by Planning Commission & Staff 3 VB SUMMARY — May 201h 12 Planning Items Scheduled for City Council's Consideration ITEM 8 : Auto Glass & Sunroof Repair & Water Leak Corp. • Conditional Use Permit (Auto Repair Garage) • Recommended for Approval by Planning Commission & Staff 0 L"".mc ITEM 9 : Patrick Bowers • Conditional Use Permit (Short Term Rental) • Recommended for Denial by Planning Commission & Approval by Staff ITEMS 10, 11, & 12 : Sumesh Nair • Conditional Use Permit (Short Term Rental) • Recommended for Approval by Planning Commission & Staff 4 VB ITEMS I : 2 — MILLWOOD ASSOCIATES., REDEEMER PRESBYTERIAN CHURCH City Council: District 8 (Cummings) M Location: 2307 Millwood Road o 'SH P �0 avN q, p C �)• C ��, 9 SUBDIVISION (SECTIONi OF i • REGULATIONS) : CONDITIONAL (RELIGIOUS Staff Recommends • • • 5 VS Planning Commission • - • 10 to 0 to recommend Approval tt i, R4 3 a_i a1 rltf nil - �ij • 11 7 • --1 • I' Y • 1 • • • • • / • ► • • • • ••• • • Ln • • • • •• • • • • • • • • • •• • • • 1 • • , ► • • • • • • • • • • ♦• • • • • • � • • • • • • ► • • • • • • 1 • • • • • % • • • NJ m • • n. • c • •• • Ln • ZT • 1 1 • , • • • • 1 1 • m • • • + NJ• , 1• 1 • 1 • • 1 • • • cu rD • 0 ITEMS 1 & 2 - MILLWOOD ASSOCIATES, LLC & REDEEMER PRESBYTERIAN CHURCH • Phased development to include demolition square foot In area Directional S17) of the existing A-frame building on the site i - and construction of a 2-story, 11,584 sf ti church 1 ' Deviation request to minimum lot area all mod.r requirements for Religious Use • 'L� 3 acres required INIStIngvese • Parcel A is approx. 2.4 acres • Existing pond cannot be counted towards lot area, resulting in calculated lot area of 1.9 acres • 45 parking spaces required; 62 provided MILLWOOD ASSOCIATES LLC & REDEEMER PRESBYTERIAN CHURCH 1 7 VB ITEMS 1 & 2 - MILLWOOD ASSOCIATES, LLC & REDEEMER PRESBYTERIAN CHURCH ■ 7 t ■ • • Proposed to be developed in 3 phases • Phase 1: Existing A-frame building retained; additions to expand existing sanctuary, add restrooms, construct a portion of the fellowship hall, and build portion of the new parking area immediately to the north of the building for a total of 33 spaces for 125 seat temporary sanctuary • Phase 2: V and 2nd floor of fellowship hall, classroom space completed, and additional 12 parking spaces to be installed to the west of the building for a total of 45 spaces for 140 seat temporary sanctuary • Phase 3: A-frame structure demolished; new 224-seat sanctuary constructed, finish parking lot by adding 10 spaces west of Fellowship Hall and 7 spaces along the entry drive for a total of 62 spaces MILLWOOD ASSOCIATES LLC & REDEEMER PRESBYTERIAN CHURCH 1 8 V ITEMS 1 & 2 - MILLWOOD ASSOCIATES, LLC & REDEEMER PRESBYTERIAN CHURCH • Building materials include vertical siding, charcoal roof shingles, and stone veneer accents '- Height deviation requested � C • Maximum height in R-10-35 feet • Maximum height proposed- 38 feet, 9 inches • Main portion of building is 30 feet, 9 inches; steeple -= adds additional 8 feet MILLWOOD ASSOCIATES LLC & REDEEMER PRESBYTERIAN CHURCH 19 VB ITEMS 1 : 2 — MILLWOOD ASSOCIATES., REDEEMER PRESBYTERIAN CHURCH 1'•� B-P 1'•� 6-foot-tall monument sign proposed at the corner of N. Great Neck Road and Millwood Road; 4 ALUMINUM PIER CAPS r REDEEMER LOGO:38'DIA. -- ' _^ n_ ������ . NOTE:ALUMINUM SUFACES TRANSLUCENT DARK GREEN 'A� ARE A LIGHT BRONZE FINISH CIRCLE;TRANSLUCENT _._� LETTERING:TRANSLUCENT BACKLIT FLORAL CROSS - 7����¶�„�}��T�,y� -' BACKLIT-TYPICAL �'�-".. f� 1�J1 JW C�l�1ll ll61YlL ����� e 1��1.i -'-� DRRECS ION ARROWKUT b ro SIGN BODY.ALUMINUM SUNDAY$SRVICFS:10:45-I2:00 FRONT AND BACK FACES; HOLLOW INSIDE WITH LED 1'•4'k1'�-MASONRY PIERS;STONE � LIGHTS FOR BACKLIGHTING b VENEER fINISH THAT MATCHES BUILDING a. square . ••n proposed atdrivewayentrance Condition 11 added to ensure outdoor trash receptacles or clumpsters are restricted to locations acceptable 3 letters of opposition stating concerns regarding parking, safety, and increased traffic MILLWOOD ASSOCIATES LLC & REDEEMER PRESBYTERIAN CHURCH 10 VB ITEM 3 - CITY OF VIRGINIA BEACH City Council: District 6 (Remick) Location: 560 Oceana Boulevard MODIFICATION OF CONDITIONS (BORROW PIT-FILL) Staff Recommends Approval Planning Commission voted 9 to 0 with 1 Abstention to recommend Denial ' ITEM 3 - CITY OF VIRGINIA BEACH • Request for a Modification of Conditions for 7*4 Borrow Pit-Fill 400 In 2016, excavation operations concluded, and M, the pit was transformed into a lake Lake is not considered stormwater management R BMP — no defined inlet or outlet City acquired property in 2017 L • Seeking to fill lake with materials from public dredging operations, specifically from navigation channels and stormwater facilities ` No excavation operations proposed for site • Hours of operation: • 7:00 a.m. to 7:00 p.m., 7 days a week CITY OF VIRGINIA BEACH 12 VB ITEM 3 - CITY OF VIRGINIA BEACH • Fill operations expected to be complete by 2035 • Recommended Conditions: • Maximum of 40 truck trips per day t • Vegetated berm along Oceana Boulevard & mature WN trees to the south to remain 3 monitoring wells to be installed Site to be restored into a vegetated green space l V Condition 11 added by Planning Commission to require installation of a truck wash station on site • 3 speakers in opposition stating concerns with --- flooding & potential impacts to private drinking water wells CITY OF VIRGINIA BEACH 1 13 VB i Council:City ' • • 1549 11radford Road CONDITIONAL REZONING Q / e ma E2 NOR��PM� /' � SHELLp RMIT psT RU --- / car aao k4� � 4 �•` .'- �; i BUSINESS DISTRICT ' DISTRICT) Staff Recommends Approval I Planning Commission • ' • 10 to 0 to recommend Approval ITEM 4 - BRIAN D. & LADONNA SMITH �y Request to conditionally rezone site from B-2 to Conditional R-10 � L Site currently developed with single-family home constructed in 1955 & detached 4 garage constructed in 1966 • Considered nonconforming use, residential uses not permitted in B-2 district BRIAN D. & LADONNA SMITH 15 VB ITEM 4 - BRIAN D. & LADONNA SMITH �• •: ", leYleS * t•S y lnW[5 lO1eeS k ._.. .'F-- lewsS loY1eS lmrr^. r r v .. ANN • Seeks to demolish existing home on site to construct a new single- family home • Existing detached garage in rear of property to remain BRIAN D. & LADONNA SMITH 16 VB ITEM 4 BRIAN D. LADONNA SMITH PARCEL A-1 New single-family dwelling required to 1 (0.82761 P.1779-1780] oe� \�9' ry emal� lo.` LOT 4comply . 11 dimensional requirements in'r LOT 5-A� 1 gRADFORD PARK 10,13M1 SF 1� (M.B.21 P.6B) ((( 0.232eAf.li }4 2 fiutr M • , Residential District 'La` 102747038130 6 woom f^encc m ` 1 Proposed f ,1 ` Building Envelope , I • Deviation • to building setbacks i. ' ' I grovel trlve t 11, LOT 6 PARK � �_'i la yemnin m BRADFDRD '$ , 'l BUILDING " Reduce rear • • • • ck,1 SETBACK LINES ( �N o 4.5 feet instead of 10 feet to retain(M.6.21 P.68) detached I ` existing garage No known opposition G oipe F.i �'F PM F' rJ R�.ar a 37'70'b6-w �ae.zr m Rrd BRADFORD ROAD so'weu�deer-br-way i• i LADONNA ITEM 5 - ERICA FRITZ City Council: District 2 (Henley) Location: 2738 Salem Road j j CONDITIONAL USE PERMIT (COMMERCIAL KENNEL) Staff Recommends Approval Planning Commission voted 10 to 0 to recommend Approval Zs ITEM 5 - ERICA FRITZ Request for a Conditional Use Permit for a Commercial Kennel Proposed 819 sf kennel; fully enclosed, owr V soundproofed, heated, and air conditioned ♦♦ ;>, ,, • Permit request for up to 10 dogs; not Eli including applicant's personal dogs IN, r'° '` • Pick up/drop off by appointment only v� Drop off times: 7:30 a.m. to 10:30 a.m. • Pick up times: 4:00 p.m. to 7:00 p.m. 4 �!X ERICA FRITZ 19 VB ITEM 5 - ERICA FRITZ Outdoor Area n Home Proposed 4,000 sf dog run WKAM • 2,500 sf to be cleared and turfed WLMY v v , • 1,500 sf to remain forested nm r • Attended the March 6t" TA/ITA CAC; ,�, ; Committee supportive of request No known opposition pe WSET • scl ft Garage ERICA FRITZ 20 VB ITEM 6 - ASCENT BUILDING, LLC City Council: District 6 (Remick) Location: 941 Laskin Road ORICV go VA . . CONDITIONAL USE PERMIT (RELIGIOUS USE) Staff Recommends Approval Planning Commission voted 5 to 5 to recommend Denial 21 VB ITEM 6 - ASCENT BUILDING, LLC wv my v �- Proposal to repurpose the existing .. theater for a church with an 802- seat sanctuary 160 parking spaces required; 284 provided T, ASCENT BUILDING, LLC 22 VIP ITEM 6 - ASCENT BUILDING, LLC • Minor aesthetic changes proposed to building exterior 408 letters of support received PR a:x • 18 letters of opposition received citing concerns about traffic, a desire to save the now movie theater, and economic impacts Planning Commission: SEFORE AFTER • 11 speakers in support RENOVAPONS FOR ASCENT CHURCH • 11 speakers in opposition stating concerns ?41 WON ROAD VRG#M BEACH.VA related to loss of tax revenue and traffic impacts ASCENT BUILDING, LLC 1 23 VB ITEM 7 - DAWN FEDEROVICH City Council: District 7 (Jackson-Green) Location: 6365 Colby Way 1 . CONDITIONAL USE PERMIT (HOME-BASED WILDLIFE REHABILITATION FACILITY) Staff Recommends Approval 24 VB Planning Commission voted 10 to 0 to recommend Approval ITEM 7 - DAWN FEDEROVICH ,,; q►L,�� '`,► �` �; ra Request for a Conditional Use Permit for a Home-Based Wildlife Fa ili Rehabilitation N�� o c ty to care for birds of prey and crows �r Operation to be limited to the ill -,- z attached garage, no outside cages -esck ...- - ,. '~•tea -=-'°0°r' s . proposed • Use regulated by Virginia Department of Wildlife Resources (VDWR) & U.S. Fish and Wildlife Services DAWN FEDEROVICH 25 SIB ITEM 7 - DAWN FEDEROVICH • No more than 2 birds to be cared for at , -. one time • Birds to be kept within enclosures within the attached garage 9 Birds delivered to home by Nature's Nanny TV Wildlife Rehabilitation and transferred back to rehabilitator before release off site Hours of operation: • 7:00 a.m. to 9:00 p.m., seven days a week • 1 speaker in opposition noting safety concerns DAWN FEDEROVICH 1 26 VBB ITEM i • GLASS & SUNROOF CORP. Council:City (Ross-Hammond) Location: 1 • Street � SOUTHERN BLVD 8 --- � _ C Y Z CONDITIONAL USE PERMIT (AUTOMOBILE 'A A' Staff Recommends A• • • Planning Commission voted 10 to 0 to recommend Approval ITEM 8 — AUTO GLASS & SUNROOF REPAIR & WATER LEAK CORP. 3 Request for a Conditional Use Permit : wil for an Automobile Repair Garage • Operating an auto glass business op within a 2,700 sf existing building - Up to 2 employees LLJ ;., Hours of operation • 8:00 a.m. to 5:00 p.m., Monday — Friday • 9:00 a.m. to 2:00 p.m. on Saturday AUTO GLASS & SUNROOF REPAIR & WATER LEAK CORP. 1 28 VB ITEM 8 - AUTO GLASS & SUNROOF REPAIR & WATER LEAK CORP. • 3 parking spaces required; 10 provided • Located in the Central Village District of the Pembroke Strategic Growth Area (SGA) Appropriate interim use • Planning commission recommended approval with expiration after 3 years, instead of 5 years as recommended by Staff • No known opposition AUTO GLASS &SUNROOF REPAIR & WATER LEAK CORP. 29 VB Council:City • • • 91 Pacific Avenue, ' { 9 A r tt1M,H ST i OR tt4N-� 'RSS 7 K FOR i f'� 1 OR „�_ NORFOLK AVE _ m 1 �,a.1 �' �I WORFOLKAV� gTM m � NGPR Ot.�NA AVE ➢ A"Ev �R m N1Gµ POVNZ pVE E pVEm 51H ST ,, CONDITIONAL USE PERMIT (SHORT Staff Recommends Approval ITEM 9 - PATRICK A. BOWERS Request for a Conditional Use Permit to 1 � operate a Short Term Rental F' � . 2-bedroom unit within the Pacific Place ••' Condominiums 27 previously approved Conditional Use Permits for Short Term Rentals within N� a� Pacific Place ��► ►ur Short Term Rentals PATRICK A. BOWERS 31 VB ITEM 9 - PATRICK A. BOWERS 1 parking space required and provided W 2 previous Notices of Violation issued for operation without CUP; advertisement active .. , 1 letter of opposition noting concerns about prior STR operation without a CUP .a PATRICK A. BOWERS 32 SIB ITEMS 10, 11, & 12 - SUMESH NAIR City Council: District 6 (Remick) Location: 514 22nd Street, Units 100, 200, & 300 VMS' ` ,. .�'�•ram,-.. CONDITIONAL USE PERMIT (SHORT TERM RENTAL) Staff Recommends Approval Planning Commission voted 10 to 0 to recommend Approval ITEMS 10, 11, & 12 - SUMESH NAIR a Request for a Conditional Use Permit to operate 3, 4-bedroom Short Term Rentals " No prior Zoning Complaints • No prior advertisements or rentals SUMESH NAIR 34 V ITEMS 10., Ile • 12 parking spaces required; 4 per unit 6 spaces provided on site Intent to Lease Off-Site Parking Agreement provided for 6 off-site Y 1..�•� I ✓w..I ✓ t N. r parking • . commercial parking lot on Arctic Avenue .•a••r� GRAPHIC SCALE 1 IACIi� 20 FEET 16 _ t Tic 41o.- t 15 S b�gCt Site , k. r, �� ;,, ' • ' • • t" H tl.,l '`'� ,�x h, f ,yr+lP'�'; i"` .>,r aa,., a5 dt itlg • • 1Ir.Atc tic • • • Space enue • 'P�. .2 «..two317 `H 41 4 CITY MANAGER'S BRIEFINGS PUBLIC EDUCATION CAMPAIGN FOR PROPOSED REFERENDUM ITEM#76969 1:30 P.M. Mayor Dyer welcomed Nancy Bloom,Public Engagement Manager and Kelsey Blevins, Channel Manager —Communications. Ms. Bloom expressed her appreciation to City Council for their continued support and distributed copies of today's presentation, attached hereto and made apart of the record. Mayor Dyer expressed his appreciation to Ms.Bloom and Ms. Blevins for the presentation. April29, 2025 Possible Charter Change Referendum Public Education Campaign CITY COUNCIL PUBLIC BRIEFING Nancy Bloom, Public Engagement Manager Kelsey Blevins, Channel Manager April 29, 2025 CITY Or VIRGINIA BEACH Communications Purpose Receive City Council's direction, pending the May 6 vote, on the scope, strategy and funding for a potential public education campaign to further inform residents on the referendum question to enhance voter confidence heading into the polls. Public Education • Total # of Registered Voters: 348,643 (as of January 1, 2025) - 66% voter turnout Nov. 2024 • Past public education campaign budgets: $383,174.85 for election system input; $251,263.66 for redistricting • Increase in early voter turnout impacts communication efforts/timeline • 2022 Resident Survey: Top Four Preferred Communication Sources from City • #1 -- Local TV • #2 -- City Website • #3 -- Facebook • #4 -- Direct Mail ,a t Public Education : Disseminate & Educate Owned Media (free) Earned Media (free) Shared Media (free/almost free) Paid Media #2 - City Website* #1 - Published Content by Media Distribute Materials at #4 - Direct Mail Partners* Community Events — Grassroots! Postcard* ($182,000) #3 - City Social Media* Digital Toolkit for Neighborhood Paid Media Buy? Associations (192) Email Databases 15K+ Community Public Forum Support (Previous SpeakUp VB participants, Be In the Know, Community Meeting attendees) City Staff Intranet (7,500 Business Community— Shared QR employees) Code AccessVB Cable Channel Service Bill Insert Library/Rec/CVB/EcoDev/Cultural Affairs Collab— Distribution Lists Public Education • Direct mail sent to every registered voter at least once (pending Post Office delivery) • Direct mail: $182,000 for 348,643 postcards mailed to registered voters, bulk rate postage • Increase reach and frequency of message to the public requires a mix of owned media channels, earned media coverage and paid media Paid Media Example Using figures from the March-May 2023 advertising buy for the UVA election system feedback campaign, Communications Office worked with a local advertising agency for the following paid media plan in addition to direct mail: `.... `�� On.�Zit Nock and What are $15 000 radio ads LIRA E3Ode What are m ••q•NUS-'•ni Your Options? :gwngrn■.to:t. —q Options? •` COX r~� uu.nu De:ora.Ydbon. J a =5 c_ uoun..wuu.m.nmm.. -�� .na a.re e.rn r..ngn;rl.n 15,000 digital ads === $9 000 newspaper print ads 92.9 FN . . ===: zT $50,000 TV ads - WIN" ` : =Azc�. -_ $5,000 in printed materials & translation services Lax E' °^your opportunity to provi s,,�.msury.,,de VOTERS input to City Council. 6 Options for Consideration Activities Considerations No Additional Costs/Current Resources - City website/intranet social media, email, - Reaching those already engaged with AccessVB and shared displays the City - Local media outreach - Community events $190,125 - All the above - Low frequency of message for those - Direct mail ($182K) not engaged with the City - Water/Sewer bill inserts ($3.1K) - May not reach non-registered but - Printed materials and translation ($5K) eligible voters - Not all registered voters receive water/sewer bills from City $229,125 - All the above - Expands reach and frequency with (+$39,000 from tier above) - Radio ads ($15K) non-engaged, non-registered, and/or - Digital ads ($15K) multilingual audiences - Print ads ($9K) $279,125 - All the above - More inclusive reach (+$50,000 from tier above) - TV ads ($50K) - Increased frequency, awareness - Increased cost closer to election City Council Questions/Discussion/Direction 5 CITY MANAGER'S BRIEFINGS FY 2025-26 RESOURCE MANAGEMENT PLAN(BUDGET) CONVENTION& VISITOR'S BUREAU ITEM#76970 1:44 P.M. Mayor Dyer welcomed Nancy Helman,Director. Ms.Helman expressed her appreciation to City Council for their continued support and distributed copies of today's presentation, attached hereto and made a part of the record. Mayor Dyer expressed his appreciation to Ms. Helman for the presentation. April 29, 2025 PROPOSED FY 2025-26 ET City of Virginia Beach Nancy Helman , Director ., ' Convention & Visitors Bureau A p r i 12 9. 2 0 2 5 , 116.42 9 $40,339,490 FY 2025 - 26 Programmatic Budget Marketing, $13,194,042.00, 33% Admin and Support, $2,643,676.00,7% Sports Marketing, $2,287,097.00,6% Convention Marketing, $1,637,561.00,4% Resort Management, Convention Services, $10,501,496.00, 26% $880,226.00, 2% Tourism Marketing, $798,320.00,2% Programming and = Visitor Information Center, Operations, - Transfer/Reserves, $685,066.00, 2% $7,399,955.00, 18% $152,723.00,0% 3 Department Operating Budget Summary-General FY2024-251 12025-26 • • Admin and Support $1,579,724 11 $1,599,966 11 20,242 1.28% Programming and $7,294,005 55.89 $7,399,955 53.17 105,950 1.45% Operations Special Events $156,720 2 $159,328 2 2,608 1.66% Marketing $25,702 - $24,367 - (1,335) (5.19%) Convention Services $0 - $329,236 3 329,236 - Sports Marketing $805,630 8 $836,316 8 30,686 3.81% Convention $1,176,463 10 $846,434 7 (330,029) (28.05%) Marketing Tourism Marketing $494,316 4 $440,402 3 (53,914) (10.91%) Total $11,532,560 90.89 $11,636,004 87.17 103,444 0.89% Department Operating Budget Summary- TAP Fund EM • - • FTE Proposed admin and $2,258,438 1 $1,043,710 1 (1,214,728) (53.78%) Support Marketing $11,578,561 12 $12,554,779 12 976,218 8.43% Convention $_ - $550,990 - 550,990 - Services Sports Marketing $1,250,781 - $1,450,781 - 200,000 15.99% Convention $1,251,832 - $791,127 - (460,705) (36.80%) Marketing Tourism Marketing $698,203 - $357,918 - (340,285) (48.74%) Visitor Information $603,205 5.39 $685,066 6.25 81,861 13.57% Center Transfers $57,083 - $57,083 - - - Reserves $_ - $58,720 - 58,720 - Total $17,698,103 18.39 $17,550,174 19.25 (147,929)* (0.84%) *Dedicated Revenues did not decrease. The fund is using less fund balance. 5 -. Department Operating Budget Summary-TIP Fund FY2024-25024 . Change Amended J . . . - . FTE Resort $12,164,401 10 $10,501,496 10 (1,662,905) (13.67%) Management Marketing $551,940 - $614,896 - 62,956 11.41% Reserves $_ - $36,920 - 36,920 - Total $12,716,341 10 $11,153,312 10 (1,563,029) (12.29%) Major Changes Virginia Beach Convention Center and Sport Center Campus • Sports Center CIP (100466) • Completion and opening of Sports Center Storage Facility • Convention Center CIP (100138) • Development of long-range, detailed CIP plan for significant renovation of aging facility General Fund • GF Position Reductions — (3.72 FTEs) ($174,903) Reorganization within the Department to create organizational efficiencies °-- -- = - Police Off Duty Management $200,000 (Net Zero) - -3 k�- Ensure that Police presence will be present at every event booked at the Convention Center and the cost will be offset by payment from event _ promoters • Convention Center Revenues $201,733 • Many fees are being adjusted for the first time since FY 18-19 to align with the increased cost to provide services prior and during events 7 Major C • eCont . TIP Fund • Beach Ambassador Program Contract Increase- $214,613 • Cost increases due to inflation and labor require additional funding to ensure staffing need for the program are met. • Special Event Permitting Application Processing Fee Increase $150,000 .. ' • The fees are being update for the first time in 20 years t o more r,rF,,,,, r ,N„� accurately reflect staff time associated with processing the applications. • One Day Events from $75 to $150 <�y • Two Day or More Events $250 to $500 -- - - TAP Fund -=- = • Mobile Kiosk Staffing 0.86 FTE $30,327 Additional staffing hours needed to transport Mobile kiosks and manage them at various events throughout the City 8 Initiatives Underway 1 • Conclusion • Marketing - • Mindful stimulus campaigns to combat inflation, consumer concerns and federal mandates. • Website development Phase I (ADA Compliance) and Phase II (brand and content overhaul). • Resort Management • Onboard of Atlantic Park as part of larger transportation, security and activation sites in the resort area. • Implementation of improved online permit process to include increased administrative application fees. • Development of new Labor Day Programming concepts. • Sales, Tourism & Destination Services • Assess and expand sales markets to attract increased meetings and conventions business • Continue modernizing destination services to elevate engagement and align on visitor expectations through mobile kiosks and flexible service options. 9 6 CITY MANA GER'S BRIEFINGS FY 2025-26 RESOURCE MANAGEMENT PLAN(BUDGE7) ECONOMIC AND TOURISM DEVELOPMENT CIP ITEM#76971 1:51 P.M. Mayor Dyer welcomed Emily Archer, Deputy Director. Ms. Archer expressed her appreciation to City Council and distributed copies of today's presentation, attached hereto and made apart of the record. Mayor Dyer expressed his appreciation to Ms.Archer for the presentation. April 29, 2025 PROPOSED FY 202 5-26 to FY 2030-31 ECONOMIC & TOURISM ITAL IMPROVEMENrPRO Emily Archer, Deputy Director Economic Development April 29, 2025 WT- • FY 2025-26 Proposed CIP - 33 projects totaling $532.6million including appropriations to date • Funding Sources • General Fund (20%) - • Cigarette Tax Dedication • Sale of Property • Tourism Investment Program (63%) • Federal and State Grants • Parking Enterprise Fund • Town Center SSD • Lease and Sale of Properties (BRAC) - - I I • • Inflationary Challenges • Construction cost increase • Labor and Material shortages • Decrease in some revenues Cigarette Tax 4. ��fti Projects with No Change Project . . Council Appropriations FY26 Budget FY27-31 Balance to 100002: 17t" St Improvements Ph II 6 293,630 0 0 293,630 76,813,199 100014: APZ-1 Economic Incentives Citywide 1,857,692 0 0 1,857,692 - 100635: Corporate Landing 5 10,000,000 0 0 10,000,000 - Business Park Infrastructure 100666: Dam Neck Road-London 5 22,500,000 0 0 22,500,000 - Bridge Connector Improvements 100157: Economic Development Citywide 12,075,696 1,295,986 5,463,465 18,835,147 - Investment Program II 100251: London Bridge Commerce 6 1,730,762 0 0 1,730,762 2,164,338 Center Infrastructure 100262: Lynnhaven Parkway 3 7,939,338 0 0 7,939,338 - Corridor Improvements 4 Projects with No Change — Continued .. Council . . Project A.- I . . � . eA FY26 Budget ct to Budget 100399: Strategic Development Citywide 111945,687 250,000 1,250,000 13,445,687 - Projects 100577: Strategic Site Acquisition Citywide 1,690,000 0 0 1,690,000 and Disposition 100576: VA Beach Innovation 2 18,659,000 0 0 18,659,000 - Park Infrastructure II 100459 ViBe District Street 6 10,811,046 0 0 10,811,046 - Infrastructure Improvements Total 107,762,302 5 AppropriationsProjects with No Change — TIP Funded Council Project . . . . • . . . 100001: 17t" St Improvements Ph 1 6, 5 48,843,040 0 0 48,843,040 100145: Atlantic Park Development 6 9,194,182 0 0 9,194,482 Acquisition 100146: Atlantic Park 6 54,997,614 0 0 54,997,614 Entertainment Venue 100147: Atlantic Park Parking 6 45,950,000 0 0 45,950,000 100148: Atlantic Park Streetscapes 6 6,000,000 0 0 6,000,000 100283: Oceanfront Capital 6, 5 7,331,862 600,000 3,000,000 10,931,862 Projects Reinvestment 100300: Atlantic Avenue Street 6, 5 33,900,000 7,900,000 6,300,000 481100,000 Improvements 100456: VA Beach Amphitheater 2 4,241,446 200,000 1,000,000 5,441,446 Capital Maintenance 6 Projects with No Change — TIP Funded Continued FY26 to D. --, . • - 100489: Winston Salem Avenue 5 18,558,235 0 0 18,558,235 Improvements 100606: Atlantic Park Offsite 6 36,567,955 0 0 36,567,955 Structure 100628: Visitor Information 6, 5 1,000,000 0 0 1,000,000 Services 100629: Sports Tourism Citywide 19,500,000 0 0 19,500,000 Infrastructure 100286: Oceanfront Restrooms 6, 5 2,833,484 0 0 2,833,484 100059: Resort Parking District 6, 5 26,125,000 0 0 26,125,000 Total 334,043,118 Pro Change- Partial Council Appropriations FY26 FY27-3Project IL District to Date BuclRet BudRet, 100282: Oceana & ITA Conformity 2, 6, 5, 3 8,642,318 0 5,000,000 13,642,318 & Acquisition II 100630: 17t" St Regional 6 28,700,000 0 0 28,700,000 Stormwater Management Facility 100639: Cape Henry Lighthouse 6 1,918,119 0 0 1,918,119 Restoration Total 44,260,437 8 Projects with No Change - SSD Funded Council Appropriations Project DistrictDat Budget Budget 100420: Town Center Garage and 4 4,180,127 325,726 1,763,630 6,296,483 Plaza Capital Maintenance II 100421: Town Center Reinvestment 4 1,050,000 150,000 750,000 1,950,000 Total 8,246,483 Projects with • • • Projecti Council Appropriations 7-31 Balance to District to r . Complete 100285: Oceanfront Parking 6, 5 5,853,366 612,500 3,062,500 9,528,366 - Facilities Capital Maintenance Development II 100048: Burton Station Road 4 3,065,658 0 0 3,065,658 24,918,922 Improvements III Total 5,853,366 9,528,366 $14,545,807 proposed to be transferred to Roadway project 100123 "Cleveland Street Improvements IV" 10 New Pro � ect — Pembroke S uare Public Parking � a Council Appropriations Project - FY26 Budget FY27-31 Budget Total. .��- - District to Date Public Parking Tota 1 1 25,680,150 1 25,680,150 Debt service to be repaid through dedication of taxes generated �fVINC OFFICE RETAIL 1 . 4. �I YI� Requested But Not Funded ncil COU Existing/New District Burton Station Road Improvements III Additional Funding Existing 4 24,918,922 VA Beach Innovation Park Infrastructure III Existing 2 7,000,000 Corporate Landing Business Park Infrastructure Phase II Existing 5 13,000,000 Total 44,918,922 Current Phase Construction Underway r `. . . in both Business Parks Innovation Park complete in 2025 r... Corporate Landing complete in 2026 12 Afte 100300 : Atlantic Avenue Street Improvements Task Force established to determine a path forward at $35 Mil or less by the end of 2025 Council District A ro nations to FY26 Bud et FY27-31 Tot .�.� ., 6, 5 33,900,000 7,900,000 6,300,000 48,100,000 13 A yy 1 ProNects Recentl Com leted — 31St St Canopy J y p INnMrNN� w Nnr �� f/� ' NIY9 wuwrYr=S'�„�I• � ' '\� 111111 1 ~ Projects RecentlyCompleted — 31St St Canopy �; .. r —TpEGo[M I� _ l� Pro � ects Recent ) Com leted — 18th Street � v p r - � Before ...,r— badf' - �► w? 4_ 16 r Pro � ects Recent ) Com leted — 18t" Street � y p t i s • W AIJ` �t a - 9 r �.� ate.-•--_._..� .. - � t Atlantic Park r Dam Neck Road-London Bridge Connector ■: Innovation Park Infrastructure \ \�1 Corporate Landing Infrastructure Winston Salem Improvements \� Lynnhaven Parkway Improvements 17t" Street Phase 1 Improvements -= 1g 7 CITY MANAGER'S BRIEFINGS FY2025-26 RESOURCE MANAGEMENT PLAN(BUDGET) CITYAUDITOR ITEM#769 72 1:59 P.M. Mayor Dyer welcomed Lyndon Remias, City Auditor. Mr. Remias expressed his appreciation to City Council for their continued support and distributed copies of today's presentation, attached hereto and made apart of the record. Mayor Dyer expressed his appreciation to Mr. Remias for the presentation. April 29, 2025 PROPOSED FY 202 5-26 OPE N BUDGET City of Virginia Beach `' "�M`""""-`"°''"�zw... ; Lyndon Remias , City Auditor f- .- -- 'Off of the City Auditor V . April 29, 2025 -�, Department Organization Summary Total FTEs Number of Divisions Total FY 2025-26 Budget 44 FY 2025 - 26 Programmatic Budget Operating,$73,629,6% Personnel,$1,092,814,94% 3 De artment 0 erating Budget Summary p p FY2024-25 FY 2024-25 FY 2025-26 FY 2025-26 Program -. Change ($) Change (%) Amended FTE Pro osed FTE General Operation . . Requested But Not Funded • A new permanent Audit/Investigative Assistant FTE is requested to be added. • The position will provide administrative and technical assistance supporting investigations, easing reliance on contracted manpower and existing audit resources to meet investigative demands. • The position would allow us to properly train a permanent FTE versus the revolving door of temporary manpower. • The estimated first-year cost for the new Audit/Investigative Assistant FTE is $58,048. The $31 K difference of what is currently used in temporary manpower is more than R* rt..runn� made up from the dollar amounts we have recovered and returned to the city just this year in the form of refunds/repayments/credits as detailed below: Overpayment or Recovery Amounts Owed to the City Refunds/Credits _.- Sentara Healthcare $ 214,457.00 Duplicate Payments to Various Vendors 43,629.00 — Virginia Information Technology Agency 51,552.00 • Dominion and Virginia Natural Gas 93,010.24 VB National Golf Club 18,935.00 Live Nation 12,800.00 -, Investigations—Recapture of Amounts Owed 17,961.00 • $452,344.245 a Initiatives Underway 1 Conclusion • Increasing need for audit and investigative services with limited resources • Balancing available resources with increasing workload • Ensuring upcoming vacancies are filled in a timely manner and core competencies are met • Addressing succession planning and specialized knowledge needs • Implementing changes to Government Auditing Standards 8 CITY MANAGER'S BRIEFINGS FY 2025-26 RESOURCE MANAGEMENT PLAN(BUDGET) NON-DEPARTMENTAL ITEM#769 73 2:I2 P.M. Mayor Dyer welcomed Kaitlyn James, Deputy Director-Budget. Mrs. James expressed her appreciation to City Council for their continued support and distributed copies of today's presentation, attached hereto and made a part of the record. Mayor Dyer expressed his appreciation to Mrs. James for the presentation. April 29, 2025 PROPOSED FY 2025-26 IN BU .,.� City of Virginia Beach Kaitlyn James, Deputy Director, Budget and Management Services Non-Departmental Budget A p r i 1 29, 2025 1 FY 2025 - 26 • g Budget Regional Grants, $3,403,655,7% Revenue Reimbursements, Hampton Roads Transit, $16,348,702, 32% $8,596,142, 17% i Community Organization Grants, $750,000,2% Committee Trust Fund, Benefits Administration, $15,000,0% $735,538,1% Independent Financial Services, $199,736,0% --- Employee Special Benefits, Public Defender Pay $7,891,502, 159'0 Supplement, $500,000 , 1% Local Vehicle Registration, Vehicle Replacements, $1,610,000, 3% $7,500,000, 15% Leases, $3,780,869, 7% 2 Department Operating Budget Summary FY2. • 1 1 ' Regional Grants $4,564,027 $3,403,655 ($1,160,372) -25.4% Hampton Roads Transit $9,103,688 $8,596,142 ($507,546) -5.6% Community Organization Grants $750,000 $750,000 - 0.0% Benefits Administration $735,538 $735,538 - 0.0% Employee Special Benefits $7,891,502 $7,891,502 - 0.0% Local Vehicle Registration $1,610,000 $1,610,000 - 0.0% Leases $3,780,869 $3,780,869 - 0.0% Vehicle Replacements $6,000,000 $7,500,000 $1,500,000 25.0% Public Defender Pay Supplement $500,000 $500,000 - 0.0% Independent Financial Services $194,674 $199,736 $5,062 2.6% Committee Trust Fund $1,248 $15,000 $13,752 1101.9% Revenue Reimbursements $15,001,925 $16,348,702 $1,346,777 9.0% Total $50,133,471 $51,331,144 $1,197,673 2.4% 3 Regional Organizations Agreements/Memorandums Understanding Organization FY 2024-251 Hampton Roads Alliance $459,470 $459,470 - - Hampton Roads Planning District Commission $546,462 $544,326 ($2,136) -0.4% Hampton Roads Workforce Council $113,903 $113,412 ($491) -0.4% Hampton Roads Military and Federal Facility Alliance $227,693 $226,806 ($887) -0.4% Sister Cities Association/Sister Cities Dues $50,880 $50,880 - - Public Defender Salary Stipends $500,000 $500,000 - - Old Dominion University Research Foundation $70,000 $70,000 - - Total $1,968,408 $1,964,894 ($3,514) -0.2% a -26 Regional Organizations Non - MOU Driven Funding • anization Award Award Virginia African American Cultural Center, Inc. $49,000 Court Appointed Special Advocates (CASA) $47,040 American Red Cross $19,600 Students on the Swim $19,600 Virginia Health Sciences at ODU (Formerly EVMS) $450,348 Tidewater Community College $5,880 Louise W. Eggleston Center, Inc. $24,500 United Services Organizations, Inc. $19,600 Hampton Roads Chamber of Commerce $9,800 Virginia Arts Festival $343,000 Hampton Roads Pride $9,800 Virginia Beach S.P.C.A. $29,400 Lynnhaven River NOW $178,202 Virginia Center for Inclusive Communities $1,960 Museum of Contemporary Art- Education Grant $132,300 Virginia DARE Soil Conservation $7,840 Navy League of the United States $20,825 Virginia Symphony Orchestra $24,500 Southeast 4-H Educational Center, Inc. $9,800 Virginia Wesleyan University $441,000 Square One $51,940 Virginians for High-Speed Rail $9,800 STOP, Inc. $13,426 Elizabeth River Project $19,600 Total $1,938,731 Community Organization Grant ( COG ) • Encourages 501©3 non-profit agencies to provide services that affect the quality of life of residents • Awarded organizations must submit financial and service delivery reports • Funding must serve only Virginia Beach residents • Organizations must apply annually for grant funding • Application period is twice a year • Funded at $750,000 for FY 2025-26, per FY 2024-25 Reconciliation direction 6 FY • 24- 25 COG Awards- Round 1 , . Ability Center of Virginia $10,000 Armed Services YMCA of Hampton Roads $60,000 Boys and Girls Clubs of Southeast Virginia $25,000 Chesapeake Care, Inc. $10,000 Communities in Schools of Hampton Roads $40,000 Endependence Center, Inc. $30,000 Families of Autism Coming Together (FACT) $33,600 Horizons Hampton Roads $10,000 Legal Aid Society of Eastern Virginia, Inc. $30,000 PIN Ministry $56,605 Seton Youth Services $30,000 Southeastern Virginia Areawide Model Program, Inc. (Senior Services) $70,000 United Way South Hampton Roads $10,000 YMCA of South Hampton Roads $10,000 YWCA of South Hampton Roads $50,000 Total $475,205 FY 2024- 25 Round 2 ""' •rganizal ion { Foodbank of Southeastern Virginia and the Eastern Shore, Inc. $50,000 EQUI-Kids $28,000 Greenbox Foundation $5,000 Hospice House of Hampton Roads $20,000 Judeo-Christian Outreach Center $50,395 LGBT Life Center $50,000 StandUp for Kids— Hampton Roads $30,000 Together We Can Foundation $23,400 New Vision Youth Services $18,000 Total $274,795 8 Elderly and Disabled Tax Relief • Locally administered program • Must be at least 65 years of age or permanently and totally disabled • Total assets must not exceed $350,000 (not including the value of the home, and up to 10 acres of land). • Due to growth in enrollment and growing assessments, the tax relief provided by this program in FY 2025-26 is estimated to grow by $1. 1 million, for a total of $16.4 million $0-$63,212 100% $63,212-$68,118 80% $68,118-$73,020 60% $73,020-$77,926 40% $77,926-$82,830 20% < $108,075 Freeze 9 Other Major Changes • Vehicle Replacement - $ 1,500,000 • Total of $7,500,000 � :., • Hampton Roads Transit — ($507,546) • Due to increase in revenue hours and increase in State aid to HRT ($253,271) from the General Fund - - - �= ($254,275 )from the TIP Fund 10 Thank You Questions? CITY OF VIRGINIA BEACH 9 CITY MANAGER'S BRIEFINGS FY 2025-26 RESOURCE MANAGEMENT PLAN(BUDGET) REAL ESTATE ASSESSOR ITEM#769 74 2:22 P.M. Mayor Dyer welcomed Sue Cunningham, City Real Estate Assessor. Mrs. Cunningham expressed her appreciation to City Council for their continued support and distributed copies of today's presentation, attached hereto and made apart of the record. Mayor Dyer expressed his appreciation to Mrs. Cunningham for the presentation. April29, 2025 PROPOSED FY 202 5-26 OPE IN BUDGET City of Virginia Beach Sue Cunningham , City Real Estate Assessor , 4 Office of the Real Estate Assessor l.- April 29, 2025 Department Organization Summary TotalFTEs Numberof •ns Total FY 2025-26Budget 35 1 $4,317,156 Real Estate Assessor • Number of FTEs Proposed: (35, currently 2 vacancies) • Number of Divisions: 1 • Total Proposed Budget $4,317,156 Board of Equalization (Separate Board appointed by Circuit Court Judge) • 5 Members appointed by Circuit Court Judge(s) • 2nd Level of appeal — independent of Real Estate Assessor • Total Proposed Budget $2,518 z �_ FY 2025 - 26 Programmatic Budget Approx. 51% of REA operating accounts are allocated to (ISF) Charges ersonnel, 3 Largest Operating Expense Categories $3,489, • . 81% 000 Postal Services (11.5%) • 000 IT Charges ' • 4'1 REA has no control over escalations in these expense categories Internal Services, $359,480 Other Operating Costs, $468,662 3 DepartmentOperating Bu REAL ESTATE ASSESSOR 2025-26 Program Change Change FTE Proposed FTE Personnel $3,437,477 35 $3,489,014 35 $51,537 1.5% Operating $749,127 — $828,142 — $100,318 10.6% Total $4,186,604 35 $4,317,156 35 $151,855 3.1% BOARD OF EQUALIZATION --Ad"utg!C_ Proposed FTE-IL Personnel $1,400 N/A $1,400 N/A $0 0% Operating $1,166 — $1,118 — -$48 -4.1% Total $2,566 N/A $2,518 N/A -$48 -1.9% 4 • Major Changes Challenges Changes • Introduction/training of new analysis technology • Collaboration with City GIS & PowerBi Teams in effort x to streamline/modernize data collection & analysis s Challenges • Staffing Minimal staffing = struggling to meet essential duties Difficulty in hiring experienced personnel _., �_ -� • Aging software 5 _,_ Initiatives Underway • Revenue System Cloud Migration / Modernization of Assessment & Tax System (TRO/COR/REA) • Continuing to research means to streamline analysis & reduce manual data entry to counter understaffing concerns • Explore machine learning (Al) opportunities l` i is A .4 Conclusion The fair and equitable assessment and collection of real estate revenue would be in jeopardy without adequate personnel and modern technology. 7777 We are only able to successfully perform our duties thanks to City Council's support and understanding of what it takes to assess and collect over $842 MILLION in real estate tax revenue. Thank You City Council Rea l Estate for your Assessor Continued Support 10 CITY MANAGER'S BRIEFINGS FY 2025-26 RESOURCE MANAGEMENT PLAN(BUDGET) INFORMATION TECHNOLOGY A CIP ITEM#769 75 2:32 P.M. Mayor Dyer welcomed Peter Wallace, Chief Information Officer and Andre Jenkins, Business Architect. Mr. Wallace expressed his appreciation to City Council for their continued support and distributed copies of today's presentation, attached hereto and made apart of the record. Mayor Dyer expressed his appreciation to Mr. Wallace and Mr.Jenkins for the presentation. April 29, 2025 PROPOSED FY 2025-26 OPE I BtJ Er CI.P City of Virginia Beach x - �.. Peter Wallace, Chief Information Officer mom 3 - Andre L. Jenkins, IT Business Architect Information Technology April 29, 2025 Department Organization TotaIFTEs Numberof DivisionsTotal FY 2025-26 • 199.00 10 $57,441,743 - Eight General Fund divisions - Two Internal Service Funds - Unified Communications - Information Technology ISF - IT Subscriptions/Software - Computer Replacement Program FY 2025 - 26 Programmatic Budget Unified Comm ISF, Mail Services,$226,148,0% Business Center,$2,826,231 IT ISF-Comp Repl, $3,361,235, 6% 5% $3,422,598,6% _Applications Support, $9,213,591, 16% Data&Info Mgmt, $3,298,545,6% Center for GIS,$1,705,831, 3% IT Security,$1,359,748,2% Strategy&Architecture, IT ISF-Subscriptions, $1,521,899, 3% $25,020,747,44% Technology&Support, $5,485,170,9% 3 Department Operating Budget Summary FY� . 1 1 1 1 Amended Proposed FTE Mail Services $208,543 3 $226,148 3 $17,605 8.44% Business Center $2,823,327 23 $2,826,231 23 $2,904 0.10% Data & Info Management $3,278,285 21 $3,298,545 21 $20,260 1.30% Center for GIS $1,736,623 14 $1,705,831 14 ($30,792) (1.77%) Technology& Support $4,955,996 32 $5,485,170 32 $529,174 10.68% IT Security $985,608 5 $1,359,748 9 $374,140 37.96% Strategy&Architecture $1,487,067 9 $1,521,899 9 $34,832 2.34% Applications Support $9,258,659 67 $9,213,591 67 ($45,068) (0.49%) Information Systems $1,289,844 0 $0 0 ($1,289,844) (100.00%) Total $26,023,952 174 $25,637,163 178 ($386,789) (1.49%) 4 Department Operating Budget Summary - C Internal Service Fund FY / 1 12025-26 ' , 605 Amended FTE Proposed FTE Unified Communications $3,293,529 9 $3,361,235 9 $67,706 2.06% Total $3,293,529 9 $3,361,235 9 $67,706 2.06% Internal Service • 1 1 1 125-2 606 Amended • • • - • FTE Computer Replacements $3,208,367 5 $3,422,598 5 $214,231 6.68% Subscriptions/Software $19,523,653 11 $25,020,747 7 $5,497,094 28.16% Total $22,732,020 16 $28,443,345 12 $5,711,325 25.12% 5 Major Changes m m • IT is often perceived as a project delivery and implementation entity, rather than the mission-critical, product-centric service provider that it truly is. • In our context, a "product" refers to the final deliverable or service offered to users, such as a software application, designed to meet ongoing customer needs and evolve over time. • In contrast, a "project" is a temporary initiative with a defined start and end date, focused on delivering specific features to achieve a particular goal. Products have a long-term lifespan with continuous development - - -- and improvement, while projects are temporary endeavors with set completion dates. — - • A product team (IT) is typically cross-functional and dedicated to the product's long-term success, while a project team is assembled for a ~-- specific project and may disband once it s completed. It is time for Virginia = _ Beach to embrace technology product management over the traditional project management model, focusing on continuous improvement and the evolution of technology services. Products will always be aligned with _ - -- - customer and employee outcomes, experiences, and business -- capabilities. ..,:.►�. _ ter, Major C • es - Continued Information Technology Internal Service Fund - $5,711,325 - (4.0 FTEs) In an effort to more accurately reflect the cost of information technology services across all funds and departments within the city, the Information Technology Internal Service Fund was established in the FY 2024-25 Operating Budget. The IT ISF serves as a more accurate reflection of costs at; by departments and various year to year increases for technology contracts like Microsoft, Amazon Web Services, and Adobe. In FY 2025- 261 the following programs received increased funding based on identified needs or gaps in service for the Service Desk, Service Now, VBTime, Oracle Financials, and Accela. Four (4.0) FTEs have been redirected to the IT General Fund budget after determination that this ;r�✓lam-` �.. � r � staff more accurately work in core IT services supported by the General �. Fund. 14 1* C t o. � Initiatives Underway • / Conclusion • Updates to our Customer Relationship Management System to include ChatBot for 311 inquiries, Credit card and echeck payments for Public q pY Works Waste Management for sold cans, and yard debris trailer rentals, and improved address location processing for all services • Continuation of the replacement of legacy Human Capital Management Systems (for Human Resources, Benefits, and Finance Payroll) into a single enterprise solution (Targeting January 2026) • Continued improvements for the Accela permitting application including enhanced reporting capabilities (completion of Phase 9 & 10 enhancements by the end of July 2025) • Improved technology initiative support via dedicated technology support teams for Planning, Housing, ECCS, and Public Safety Agencies • Development of an Enterprise Content Management Strategy and Road Map for Libraries Records Management (in-Progress) 8 Section Overview I az 26 total projects in the IT CIP Portfolio 7 projects targeted to be closed by the end of FY25 $22AM planned for FY26 (4.8% of overall CIP) Average allocation is approx. $14.4M in years 2-6 Total Program is $261 .8M, which includes appropriations to date 9 Section Overview-Continued Major projects include : Maintain and Secure Corporate Data (Cybersecurity)* ECCS Back-up Site Voting Equipment Replacement Treasurer's E-Billing 21st Century Enterprise Resource Planning (HCM) Station Alerting System Upgrade *6% of IT Budget (Operating & CIP) is dedicated to Cybersecurity. CVB is slightly above the industry average 10 „ Projects with No e ( 16 ) • Appropriations . . . 100621-Children Services Act Modernization 975,000 0 0 975,000 100570-ECCS Back-Up Site Phase II 2,807,200 0 0 2,807,200 100645-EOC Modernization 1,482,900 0 0 1,482,900 100624-Forensic Evidence Management 506,000 0 0 506,000 100620-Human Services - Document Management System 1,353,000 0 0 1,353,000 100622-Human Services - Evidence Management System 520,000 0 0 520,000 100680-Integrated Emergency Management Framework 1,897,500 0 0 1,897,500 100679-Mass Care Management 6851209 0 0 685,209 100118-Telecommunications Replacement II 6,924,494 0 0 6,924,494 11 Projects with No Change-continued _11W IV Appropriations to FY26 Budget FY27-31 Budget Date 100083 Cable Access Infrastructure Replacement II 1,575,000 0 1,575,000 3,150,000 100087 Communications Infrastructure Replacement III 31,045,801 626,801 19,134,005 50,806,607 100574 Courts Technology System Sustainment 2,143,064 250,000 1,250,000 3,643,064 100105 Maintain and Secure Corporate Data 9,982,078 1,959,853 11,885,505 23,827,436 100618 Revenue Management System Sustainment 1,047,696 0 1,250,000 2,297,696 100658 Treasurer's E-Billing 414,000 0 0 414,000 100103 IT Service Continuity II 9,297,211 496,337 2,450,231 12,243,779 Total 72,656,153 3,332,991 37,544,741 113,533,885 12 „_ Projects with Modifications Appropriations to Proiect .Date 100657-My Revenue System Cloud Migration 5,869,300 0 0 5,869,300 100107-Network Infrastructure Replacement III 36,008,276 5,237,006 7,785,365 49,030,647 (For Public Safety) 100106-Next Generation Network 17,892,720 1,850,000 1,250,000 20,992,720 100084-City Software Upgrade/Replacement Plan (For ADA) 19,749,946 3,394,146 9,720,730 32,864,822 100074-21st Century Enterprise Resource Planning (HCM) 15,360,735 4,000,000 0 19,360,735 Total 94,880,977 14,481,152 18,756,095 128,118,224 13 100084 : City Software U pgrade/Re placement Plan Funds used to upgrade or modernize department's apps when not funded in their operating budgets. Expanded scope of the project to include ADA compliance and Al innovation projects. CIP Accomplishments: Upgraded of 60 applications across all departments Replaced 17 apps across all departments Removed 445 servers using outdated operating systems Council District Appropriations to Date FY26.. Budget. ..� Total ALL 19,749,946 3,394,146 9,720,730 32,864,822 14 100106 : Next Ge - • Network ( NGN ) w Expands and enhances the existing fiber optic network to off-campus sites. 227 miles of fiber optic cable has been connected approximately 160 total facilities. Fire Station 6 (Creeds) put on the fiber network. FY26 installation plans: Holland Road London Bridge Sandbridge (Fire Station 17) Council District Appropriations . ALL 17,892,720 1,850,000 1,250,000 20,992,720 15 100107 : • Replacement ■ Funds the annual Information Technology (IT) infrastructure replacement program including hardware replacement, recurring maintenance, associated licensing and upgrades. • Supports lifecycle management of the city's investments in technology infrastructure including data center hardware, data center services, licensing and associated data center software. FY26 Installation Plans: Expand VBPD license plate reader program. Council District Appropriations to Date FY26 Budget FY27-31 Budget ALL 36,008,276 5,237,006 7,785,365 49,030,647 16 New Projects ( 5 ) Appropriations FY26 Budget FY27-31 Budget . Date 100697-Business and Personal Property Tax& Departmental Revenue Management System Modernization 0 0 9,950,000 9,950,000 100698-Cardiac Monitor Replacement 0 420,352 4,285,199 4,705,551 100694-Enterprise Audio Visual Lifecycle & 0 275,000 1,375,000 1,650,000 Support 100696-Voting Equipment Replacement 0 2,282,174 0 2,282,174 100695-Station Alerting System Upgrade 0 1,595,027 0 1,595,027 Total 4,572,553 15,610,199 20,182,752 17 • • Business . • Personal Property . i Departmental Revenue Management System Modernization ■ Comprehensive initiative designed to transform and consolidate critical functions of the City-s overall revenue management ecosystem. ■ Future system will focus on personal and business property tax assessments, billing and collections. ■ Centralized billing and collection functions for external departments that are currently managed within the Treasurer's office will be enhanced and consolidated. The goal is to achieve new efficiencies in business processes, improve the taxpayer experience and enhance revenue collection capabilities. Budget. : •. ALL 0 9,950,000 9,950,000 18 100698 : Cardiac Monitor Replacement Replace the current LifePak devices and associated equipment for EMS and Fire Departments that will be partially paid for by Compassionate Billing. Part of lifecycle replacement for the older units. New units offer several life saving features: • Enhanced EKG reading w/ heart-attack recognition. ■ Improved ability to accurately read blood-pressure. ■ Cellular connectivity allowing data transmission to receiving hospital prior to emergency vehicle arrival. Council District FY26 Budget FY27-31 Budget ALL 420,352 4,285,199 4,705,551 19 100694 : Enterprise Audio Visual Lifecycle & Support ■ This project is an enterprise lifecycle management (install to retire) program to support the city's on-going investment in audio visual (AV) technologies. ■ The purpose is to continue to acquire, install, support, and replace AV equipment and/or collaboration systems across the City, including public facing facilities. • Ensures that AV equipment standard, policies, processes and security compliance across all city facilities are maintained. I Council District FY26 Budget FY27-31 Budget 0 ALL 275,000 1 ,375,000 1 ,650,000 20 100696 : Equipment Replacement Voting Project funding is to replace the current voting system equipment which ensures compliance with Virginia Code, continued availability, reliability and security of our voting system. Project scope includes replacement of the current system with sufficient voting equipment for all voting precincts, equipment to support early voting activities and equipment spares. Council District FY26 Budget FY27-31 Budget ALL 2,282,1 74 0 2,282,1 74 21 100695 : Station Alerting System Upgrade ■ Project funding is to replace the current Station Alerting hardware at all Fire Department (22) and Emergency Medical Services (EMS) (22) station locations. . Project is a modernization effort as the current system was installed in 2013. Updated system features include: Multiple alerting methods for staff during an incident. Mobile app alerting on phone, tablet and smartwatch. Centralized IT administration, configuration and monitoring. Council District FY26 Budget FY27-31 Budget ALL 1 ,595,027 0 1 ,595,027 22 Requested but Not Funded ( 10 ) 100087 Communications Infrastructure Replacement Existing 7,000,000 VRE -Voter Registrar System Sustainment New 4,230,308 REA- Real Estate Forms Digitization & Process Automation New 575,000 VBPL- Remote Libraries New 626,750 VBPL—Library Technology Infrastructure Modernization New 1,221,300 VBSO-Canteen eCommerce and Warehouse System New 323,000 VBPD-GPS Asset Management &Tracking System New 315,000 OCA- File Digitization Initiative New 1,853,280 VAMSC- Public Safety&Security Communications New 649,175 CR - Public Use Meeting Space Modernization New 574,741 23 .. „ Major Challenges Available funding in the 6-year program does not 011-0--- LOW match anticipated need for current projects and programs. Technology is more expensive as vendors are raising --��-=�--- - their prices for hardware, software and any - _ associated services. 24 Challenge Highlight : Communications Infrastructure -kit , Supports all 911 technologies to answer life saving calls and dispatch Police, Fire, & Emergency Medical Services. Supports all Public Safety technologies to receive, manage, and respond to critical life saving situations .:.i.... "TT'f'T'T'TT'T'.-T,'T"e-[ „t'fF'trR R n nY"v.?` .... ..• RTR�.'R'TFZT.TT. for the residents, visitors, & businesses of VB. Radio towers Handheld radios � .. Includes non-Public Safety Depts such as P&R & Aquarium - ■ First responder emergency vehicle radios ■ First responder emergency vehicle computers w � 25 r Projects Underway 100574: Courts Technology System Sustainment Upgraded General District courtroom camera and improved the AV systems. ■ Upgraded the Clerk of Court call recording system. ■ Integrated Polycom system in Traffic D and Civil G into the existing city AV system. 100570: ECCS Back-Up Site Phase II Evaluated existing facilities and technology for primary and backup 9-1-1 systems at Bldg 30. Developed a technology roadmap and a list of"quick win" items to improve resiliency and redundancy of 9-1-1 systems and reduce the potential impacts of system failures. 100680: Integrated Emergency Management Framework Worked closely with the vendor(ESRI) to identify detailed requirements required for product r, development • Developed Roadmap for software development path and developed detailed EPICS «� _m ■ Developed SWOT Analysis for both the existing and future environments to aid in decision-making on which environment to utilize. i �' Conclusion Questions? t.'A � � i•�4 jk r r � R 11 CITY MANA GER'S BRIEFINGS FY2025-26 RESOURCE MANAGEMENT PLAN(BUDGET) HOUSING AND NEIGHBORHOOD PRESERVATION ITEM#76976 3:01 P.M. Mayor Dyer welcomed Ruth Hill, Director. Ms. Hill expressed her appreciation to City Council for their continued support and distributed copies of today' presentation, attached hereto and made a part of the record. Mayor Dyer expressed his appreciation to Ms. Hill for the presentation. April29, 2025 PROPOSED FY 202 5-26 op N BtJ City of Virginia Beach Ruth D. Hill , Director Housing & Neighborhood Preservation April 29, 2025 Department Organization Summary • Number of Divisions • 1Budget 96 5 $49,285,681 �TotalFTEs Total FY 2025-26Budget 12 Director's Office 4,492,199 27 Homeless Services 6,568,185 31 Code Enforcement 3,556,387 21 Rental Housing 32,924,556 5 Housing Development 1,744,354 96 TOTAL ALL DIVISIONS $49,285,681 FY 2025 - 26 • • Budget - Pr Housing Development, Director's Office, $1,744,354 , 4% $4,492,199 , 9% Homeless Services, $6,568,185 , 13%-- Code Enforcement, $3,556,387 , 7% Rental Housing, $32,924,556 , 67% 3 FY 2025 - 26 Budget by Revenue Source - Proposed Miscellaneous Revenue, Transfers In, Charges for Services, $170,000 $445,228 , 0 $2,420,000 , 6% 1% Reserves, $285,212 , 1 State Revenue, $1,592,698 , 4% ederal Section 8/Housing Choice Voucher Program, $29,423,450 , 72% 4 �,. s Department Operating Budget Summary 12025-2 Change • • gram Change ($) Amended • • • - • General Fund $8,612,142 51.69 $8,767,361 52.65 $155,219 1.80% Housing Choice Voucher 28,527,565 22.98 31,884,662 24.00 3,357,097 11.77% Program Fund State Rental Assistance 1,457,690 0.38 1,592,698 0.60 135,008 9.26% Program Fund Consolidated Grants Fund 3,396,886 1.20 3,396,886 1.50 0 0.00% Federal Housing 1,0931428 0.70 1,038,348 1.20 (55,080) (5.04)% Assistance Fund Community Development 3,787,119 17.05 2,605,726 16.05 (1,181,393) (31.20)% Grant Fund Total $46,874,830 94 $49,285,681 96 2,410,851 5.14% 5 _. Major Changes • Conversion of Two Long-Term Contracted Manpower Positions - the positions will provide case management and support services to households which are experiencing homelessness. This conversion will assist with lowering the high turnover in contracted positions. slop &!RmW • In February 2024, we expanded the single shelter program at the HRC by 32 beds. A total of 378 unique individuals have been served since that date. Since taking over Day Services in July DHNP served over 800 unique individuals experiencing unsheltered homelessness. Case management has resulted in over 140 individuals connecting to shelter, with 30 " - - individuals connected to permanent housing and 20 individuals securing - -- ID documents. Housing Choice Voucher program implemented small area fair market _ rent increases to help with affordability in January 2025. Initiatives Underway and Conclusion • Encampment Workgroup has responded to and cleared 100 encampments. 20 individuals transitioned to shelter. • Approval of Attainable Workforce Performance Grant Ordinance April 1, 2025 • No official notice of federal cutbacks to date. May {' impact HCV and community Continuum of Care Funding. , , 12 CITY MANAGER'S BRIEFINGS FY 2025-26 RESOURCE MANAGEMENT PLAN(BUDGET) AGRICULTURE ITEM#76977 3:13 P.M. Mayor Dyer welcomed David Trimmer,Director. Mr. Trimmer expressed his appreciation to City Council for their continued support and distributed copies of today'spresentation, attached hereto and made apart of the record. Mayor Dyer expressed his appreciation to Mr. Trimmer for the presentation. April 29, 2025 PROPOSED FY 2025-26 BU City of Virginia Beach David Trimmer, Director Agriculture Rum April 29, 2025 Department Organization Summary Total FTEs Number of Divisions Total FY 2025-26 Budget • • 1 1 . 1 FY 2025 - 26 • • Budget ARP General Operating, General Fund Operating, $287,518,3% $1,082,362, 12% ARP-New Debt, ARP-Stormwater General $1,725,002, 13%---- _Government Capital Project, $990,000, 11% ARP-Parks& Recreation General Government Capital Project, $500,000,6% H,7 3 Department Operating Budget — General 1 1 1 1 rogram , Amended,, FTE Pro• • • General Operations $418,445 2.52 $380,998 2.40 ($37,447) (8.9%) "' Cooperative Extension $330,894 2.00 $330,774 2.00 ($120) 0% Farmer's Market $370,303 3.00 $370,590 3.00 287 0% Total $1,119,642 7.52 $1,082,362 7.40 ($37,280) (3.3%) 4 Department Operating Budget 024 024 i . • Amended- ' • • • • Parks & Recreation General , a V Government Capital Projects $500,000 - $500,000 - - - Stormwater General Government Capital Projects $990,000 - $990,000 - - - Existing ARP Debt* $5,128,978 - $4,473,178 - ($655,800) (12.79%) New ARP Debt $2,492,532 - $1,725,002 - ($767,530) (30.79%) ARP Reserves for Future Use $172,639 - $7,677 - ($164,962) (95.55%) General Operating Expenses $274,824 1.48 $279,841 1.60 $5,017 1.83% Total $9,558,973 1.48 $7,975,698 1.60 ($1,583,275) (16.56%) * Driven by the fluctuation of the Agricultural Reserve Program Principal Repayments. 5 Major Changes • Update of the Rural Community Coordinator Position Split • The cost of the Rural Community Coordinator position is currently being split at a rate of 67% General Fund and 33% ARP Fund. The proposed updated split of 55% General Fund and 45% ARP fund would more accurately reflect the workload of the position. • Adjustment of the ARP Dedication The ARP dedication was established in 1995 at 1.5 cents of the real estate tax, with the goal of purchasing the development rights of an estimated 300 acres per year up to 20,000 acres total. Over time, as revenue per penny grew, the dedication grew with it. Several -;=- adjustments have been made since its inception, bringing it to 0.9 - ------- M-11 cents, 0.34 cents temporarily, and now the proposed 0.6 cents of the real estate tax. As of March 2025, 11,040 acres have been enrolled, � . _. and the ARP would still be projected to achieve its goal with the proposed adjustment. Initiatives Underway and Conclusion • Agriculture is vital to providing food sources to local, regional, and global needs. • Agriculture products has estimated economic impact of $178.6 million in the Virginia Beach. • Agricultural Reserve Program (ARP) maintains agriculture as a viable industry in Virginia Beach by preserving the resource base for farming. • Agriculture helps to protect the environment and greenspace, mitigates and reduces flooding. • Agriculture promotes 4-H, Master Gardeners Volunteers, AG education, and Virginia Cooperative Extension programs of family, finance, nutrition and environmental. 13 CITY COUNCIL DISCUSSION/INITL4TIVES/COMMENTS ITEM#76978 3:23 P.M. Council Member Berlucchi advised he has seen on social media that City Council has a slush fund of$15- Million and asked if this can be clarif ed for the public. Budget Director Chatellier advised in the Executive Summary, on page 72 of the proposed budget is a list of dedications and there is a$15.2-Million dedication listed for City Council Priorities. Director Chatellier explained the dedication was established in the adopted FY-2021 operating budget to ensure funds were available to implement recommendations from the Hilliard-Hines Report and accelerate the sudden need for approximately$90-Million for renovating multiple buildings in the Municipal Complex. Council Member Berlucchi advised his understanding of City Councils direction is to have a funding source to cover unexpected expenses that emerge during the year. Director Chatellier expressed his appreciation for the question and advised the dedication also covers many ongoing costs associated with the renovation projects such as facility security enhancements. Mayor Dyer advised it is important to have funds available for contingencies and unforeseen events such as storm events. April 29, 2025 14 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#76979 (Continued) Council Member Ross-Hammond advised the Virginia Sports Hall of Fame announced the 2025 inductees which includes Brandon Adair, who will be the first to be inducted from Virginia Wesleyan University. Council Member Ross-Hammond advised she would like to recognize him and present him with either a Proclamation or a Resolution and asked the Body to let her know if they would like to be included as a sponsor. Mayor Dyer advised a Proclamation will be presented by City Council during an upcoming Formal Session. April 29, 2025 15 CITY COUNCIL DISCUSSIONIINITLITIVES/COMMENTS ITEM#76980 (Continued) Council Member Jackson-Green advised he was asked if the Birdneck property is being considered for the Law Enforcement Training Academy(LETA)project and asked if the Body will have a discussion? City Manager Duhaney advised the Body has been briefed on this twice during Closed Sessions and due to issues with the U. S. Navy easements and the wetlands, the Body determined it was not worth pursuing. City Manager Duhaney advised if the Body desires, he can either schedule a briefing or provide documentation with details on the issues previously presented which led to the direction that the property is not suitable for the LETA project or Seatack Recreation Center. April29, 2025 16 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#76981 (Continued) Council Member Cummings advised he will host a District 8 Town Hall Meeting on May ls`, at 630 P.M., at Frank W Cox High School in the auditorium. Council Member Cummings advised staff from Public Works will provide a presentation on the Shore Drive —Phase III project. Council Member Cummings advised everyone is invited to attend. Vice Mayor Wilson requested if any Council Members would like to attend to let City Clerk Barnes know so she can track how many will attend and post the required public notice in the case there will be more than two (2) Council Members attending. April 29, 2025 17 CITY COUNCIL DISCUSSION/INITIATIVES/COMMENTS ITEM#76982 (Continued) Vice Mayor Wilson reminded the Body and listening public, the 10`h Annual Crush Cancer fundraiser event will be held on May 4`h,from 10:00 A.M. —3:00 P.M., at the Cavalier Golf and Yacht Club. Vice Mayor Wilson advised the keynote speaker is eight(8)year old Emily Buck who has lymphoma cancer and is the daughter of Virginia Beach Police Officer, Segeant Buck. Vice Mayor Wilson explained this event raises money each year to go towards rare cancer research and is organized by volunteers. Vice Mayor Wilson encouraged anyone interested to attend and show support or participate by riding stationary bicycles. April 29, 2025 18 CITY COUNCIL DISCUSSIONIINITL9TIVES/COMMENTS ITEM#76983 (Continued) Vice Mayor Wilson expressed her appreciation to stafffor all of the departmental budget briefings, as the last briefings were presented today and shows the Body all of the amazing work staffperforms throughout the year. Vice Mayor explained the next step in the budget process is to draft the Reconciliation Letter this week and prioritize the items with the most,support and determine how they will be funded. Vice Mayor Wilson advised the Body will receive the Reconciliation Letter next Tuesday, May 6`h, and will have approximately fifteen (15)minutes to read it and then the Body will discuss any final changes. Vice Mayor Wilson advised staff will then put all of the documents together and have them prepared for the May 13`h City Council Meeting to be considered for adoption,adding the budget requires at least eight(8)affirmative votes to adopt. Council Member Henley agreed that the budget is not a simple process and explained after the Public Hearing, the Body agreed not to move forward with the boat tax and to look at other options, adding she has not seen the other options yet. Council Member Henley advised she is also struggling with the proposed meal tax due to the uncertainty of the economic future, not just for the City but nationally as she continues to hear of a possible recession. Council Member Henley advised during the most recent City Council Retreat, the Body agreed to maintain the funding for what is already in place and not fund anything new, however;there are major maintenance projects needed that have not been funded. Council Member Henley advised without knowing what revenues there will be, it is difficult to decide on expenditures. Vice Mayor Wilson asked City Manager Duhaney for the information on alternatives to the proposed boat tax? City Manager Duhaney advised information on alternatives was included in the City Council Packages last week and has a presentation with the same alternatives prepared for today. City Manager Duhaney invited Director Chatellier to provide the presentation and explain the options, attached hereto and made apart of the record. Director Chatellier provided an overview of the proposed boat registration with a range of fees based on a various boat lengths. Director Chatellier referenced Option 2(a)and(b)for vessels under sixteen (16)feet as an example and explained this option would generate revenue to allow for approximately $1.9-Million to be reduced from the CIP Coastal Section. Council Member Schulman asked if there are any enforcement challenges in collecting fees for boats under eighteen (18)feet? City Manager Duhaney advised his understanding is the registration fee is easier than the tax since an assessment would not be necessary, and the fee would be collected when the boat is registered. Council Member Schulman believes the proposed registration fee is a better option than a tax. Vice Mayor Wilson advised staff worked with the Commissioner of Revenue and people within the boating community and it seems the registration fee is more acceptable, as many understand they need to have April 29, 2025 19 CITY COUNCIL DISCUSSIONIINITIATIVES/COMMENTS ITEM#76983 (Continued) dredging completed which the City is mandated to pay for. Vice Mayor Milson added, the proposed registration fee is similar to a user fee and expressed her support for the middle option. Council Member Hutcheson asked what the cost is for dredging? Director Chatellier advised Rudee Inlet has two CIP projects, each are programmed annually at$600,000 for a total of$1.2 Million and the minor dredging project is programmed annually at$375,000. Director Chatellier explained dredging for the Eastern and Western Lynnhaven River is$4-Million, though funding is not programmed and is completed when funds are available. Director Chatellier explained the Coastal CIP has between$6 and$8-Million allocated and is a cash funded section of the CIP, as debt financing the movement ofsand is not advisable as it will not last twenty(20)years. City Manager Duhaney explained one major concern articulated in the proposed budget is the significant demand on the City's cash balance with the fire apparatus needs increasing from $2.5-Million to approximately$10-Million. City Manager Duhaney explained the proposed budget includes the fundingfor fire apparatus this year and will likely need to be increased from$2.5-Million goingforward. Additionally, every five(5)years f re rebreathers must be replaced with an estimated cost of$10-Million and cannot be financed. City Manager Duhaney expressed concern to find a sustainable path to fund critical services in the near future. Council Member Cummings expressed his belief that during the summer months,more people can be found using the waterways for recreation than all of the parks combined and explained the waterways are a vital and unique source of recreation that impact the City restaurant and marina industries. Council Member Cummings expressed while the City has great schools,parks, recreation centers and libraries, what makes it different than most every other community in America is the waterways and residents'ability to recreate on the water. Council Member Cummings advised he is vehemently opposed to the proposed boat registration fee or taxes and believes it is unfair to begin charging residents for use of their boats because they use the waterways, as others do not pay to use the parks or libraries. Council Member Cummings advised boat taxes were not sustainable years ago when the City had them in place and does not believe they would be sustainable now and encouraged the Body to find other areas to adjust revenue and spending. Mayor Dyer advised this is a challenging budget but is optimistic the Body will come to a consensus. April 29, 2025 • 16 1 ft Classification Vessel Size Option 1(b) tio. 1 �'Option 2(b) Option 2(b) Option 3(b) Option 3(b) Feel OP Fee Revenue Fee Revenue Fee Revenue Revenue Less than 16 ft $50 $344,300 - - $20 $137,720 - - $20 $137,720 16 to 20 ft $150 $753,750 $125 $628,125 $75 $376,875 $40 $201,000 $40 $201,000 $40 $201,000 20 to 40 ft $450 $3,321,450 $425 $3,136,925 $250 $1,845,250 $250 $1,845,250 $75 $553,575 $75 $553,575 40 ft or greater $650 $228,150 $625 $219,375 $500 $175,500 $500 $175,500 $150 $52,650 $150 $52,650 Total $4,303,350 $4,328,725 $2,397,625 $2,359,470 $807,225 $944,945 Vessel Size Less than 18 ft - - $100 $955,400 - - $50 $477,700 - - $20 $191,080 18 to 26 ft $325 $2,728,375 $250 $2,098,750 $175 $1,469,125 $125 $1,049,375 $40 $335,800 $40 $335,800 26 to 40 ft $650 $1,173,250 $500 $902,500 $350 $631,750 $325 $586,625 $75 $135,375 $75 $135,375 40 ft or greater $1,125 $410,625 $1,000 $365,000 $750 $273,750 $700 $255,500 $150 $54,750 $150 $54,750 Total $4,312,250 $4,321,650 $2,374,625 $2,369,200 $525,925 $717,005 1 -� 16 ft Classification Summary I Option I(b) Option 1(b) ':'Option 2(a)' Option 2(a) l� Option 2(b): Option 2(b) Option 3(b) Option-3-(b)l Vessel Size *TU6lr�F-17U6,Md7I I Fee Revenue j Fee Revenue Fee Revenue Fee Revenue Fee Revenue Fee Revenue Less than 16 ft - - $50 $344,300 - - $20 $137,720 - $20 $137,720 16 to 20 ft $150 $753,750 $125 $628,125 $75 $376,875 $40 $201,000 $40 $201,000 $40 $201,000 20 to 40 ft $450 $3,321,450 $425 $3,136,925 $250 $1,845,250 $250 $1,845,250 $75 $553,575 $75 $553,575 40 ft or greater $650 $228,150 $625 $219,375 $500 $175,500 $500 $175,500 $150 $52,650 $150 $52,650 Total $4,303,350 $4,328,725 $2,397,625 $2,359,470 $807,225 $944,945 2 • ft ClassificationOption • . • . Vessel Size • . • . Revenue Less than 16 ft - - $50 $344,300 16 to 20 ft $150 $753,750 $125 $628,125 20 to 40 ft $450 $3,321,450 $425 $3,136,925 40 ft or greater $650 $228,150 $625 $219,375 Total $4,303,350 $4,328,725 3 • ft ClassificationOption • . Option Vessel Size • . Option Revenuevenue Less than 16 ft - - $20 $137,720 16 to 20 ft $75 $376,875 $40 $201,000 20 to 40 ft $250 $1,845,250 $250 $1,845,250 40 ft or greater $500 $175,500 $500 $175,500 Total $2,397,625 $2,359,470 4 • ft ClassificationOption Vessel Size • . • . Revenue Revenue Less than 16 ft - - $20 $137,720 16 to 20 ft $40 $201,000 $40 $201,000 20 to 40 ft $75 $553,575 $75 $553,575 40 ft or greater $150 $52,650 $150 $52,650 Total $807,225 $944,945 5 • ft Classification Summary Vessel Size Option 2(a) Revenue Less than 18 ft - - $100 $955,400 - - $50 $477,700 - $20 $191,080 18 to 26 ft $325 $2,728,375 $250 $2,098,750 $175 $1,469,125 $125 $1,049,375 $40 $335,800 $40 $335,800 26 to 40 ft $650 $1,173,250 $500 $902,500 $350 $631,750 $325 $586,625 $75 $135,375 $75 $135,375 40 ft or greater $1,125 $410,625 $1,000 $365,000 $750 $273,750 $700 $255,500 $150 $54,750 $150 $54,750 Total $4,312,250 $4,321,650 $2,374,625 $2,369,200 $525,925 $717,005 6 — i ft ClassificationOption Option Option 1 (b) Vessel Size Option 1 (a) Fee Option 1 (• Revenue Revenue Less than 18 ft - - $100 $955,400 18 to 26 ft $325 $2,728,375 $250 $2,098,750 26 to 40 ft $650 $1,173,250 $500 $902,500 40 ft or greater $1,125 $410,625 $1,000 $365,000 Total $4,312,250 $4,321,650 7 i ft ClassificationOption • . Option Vessel Size • . Option RevenueRevenue Less than 18 ft - - $50 $477,700 18 to 26 ft $175 $1,469,125 $125 $1,049,375 26 to 40 ft $350 $631,750 $325 $586,625 40 ft or greater $750 $273,750 $700 $255,500 Total $2,374,625 $2,369,200 8 i ft ClassificationOption • . Option Vessel Size Option 3 (a) Fee Option 3 (• RevenueRevenue Less than 18 ft - - $20 $191,080 18 to 26 ft $40 $335,800 $40 $335,800 26 to 40 ft $75 $135,375 $75 $135,375 40 ft or greater $150 $54,750 $150 $54,750 Total $525,925 $717,005 20 ITEM#76984 Mayor Robert M. Dyer entertained a motion to permit City Council to conduct its CLOSED SESSION, pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purpose: LEGAL MATTERS: Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body pursuant to Section 2.2-3711(A)(7). • Atlantic Park PERSONNEL MATTERS: Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body pursuant to Section 2.2-371](A)(1) • Council Appointments: Council, Boards, Commissions, Committees,Authorities,Agencies and Appointees April 29, 2025 21 ITEM#76984 (Continued) Upon motion by Council Member Schulman, seconded by Council Member Ross-Hammond, City Council voted to proceed into CLOSED SESSION at 3:57 P.M. Voting: 9-0 Council Members Voting Aye: Michael F. Berlucchi, Stacy Cummings, Mayor Robert M. Dyer, Barbara M. Henley, David Hutcheson, Cal "Cash" Jackson-Green, Dr. Amelia N. Ross- Hammond,Joashua F. "Joash"Schulman and Rosemary Wilson Council Members Absent: Robert W. "Worth"Remick Jennifer Rouse Break 3:57 P.M. —4:05 P.M. Closed Session 4:05 P.M. — 4:46 P.M. April 29, 2025 22 CERTIFICATION ITEM#76985 Mayor Dyer RECONVENED the Special Formal Session in the City Council Conference Room at 4:4S P.M. Upon motion by Council Member Cummings, seconded by Council Member Jackson-Green, City Council CERTIFIED THE CLOSED SESSION TO BE INACCORDANCE WITH THE MOTION TO RECESS Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: 8- 0 Council Members Voting Aye: Michael F. Berlucchi, Stacy Cummings, Mayor Robert M. Dyer, Barbara M. Henley, David Hutcheson, Cal "Cash" Jackson-Green, Dr. Amelia N. Ross- Hammond and Rosemary Wilson Council Members Absent: Robert W. "Worth"Remick, Jennifer Rouse and Joashua F "Joash"Schulman April29, 2025 :BFAC6 r i 's = r e t eF OUR N'30YS RESOLUTION CERTIFICATION OF CLOSED SESSION VIRGINU BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION,pursuant to the affirmative vote recorded in ITEM#76984 on Page 21 and in accordance with the provisions of The Virginia Freedom of Information Act;and, WHEREAS:Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOW, THEREFORE,BE IT RESOLVED: That the Virginia Beach City Council hereby certifies that, to the best of each member's knowledge, (a)only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. 40 Amanda Barn s, MMC City Clerk April 29, 2025 23 ADJOURNMENT ITEM#76986 Mayor Robert M. Dyer DECLARED the City Council SPECIAL FORMAL SESSIONADJOURNED at 4:46 P.M. er eli Chief Deputy City Clerk A a a Barnes Robert M. Dyer Ci Jerk, MMC Mayor City of Virginia Beach Virginia April 29, 2025