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Home My WebLink AboutSEPTEMBER 4, 2012 WORKSHOP MINUTES CITY OF VIRGINIA BEACH "COMMUNITY FOR A LIFETIME" GvN1A CITY COUNCIL o . le, MAYOR WILLIAMD.SESSOMS,JR.,At-Large „ VICE MAYOR LOUIS R.JONES,Bayside-District 4 � (LENN R.DAVIS,Rose Hall-District 305, � '` WILLIAM R.DeSTEPH,At-Large HARRY E.DIEZEL,Kempsvide-District 2 0.. ROBERT M.DYER,Centerville-District I BARBARA M.HENLEY,Princess Anne—District 7 JOHN D.MOSS,At-Large JOHN E.UHRIN,Beach—District 6 ROSEMARY WILSON,At-Large JAMESL.WOOD,Lynnhaven-District 5 CITY HALL BUILDING 2401 COURTHOUSE DRIVE CITY COUNCIL APPOINTEES VIRGINIA BEACH, VIRGINIA 23456-8005 PHONE:(757)385-4303 CITY MANAGER-JAMES K SPORE FAX(757)385-5669 CITY ATTORNEY-MARK G.STILES CITY ASSESSOR-JERALD O.BANAGAN E-MAIL:ctycncl@vbgov.com CITY AUDITOR-LYNDON S.REMIAS CITY CLERK- RUTH HODGES FRASER,MMC CITY COUNCIL WORKSHOP AGENDA 4 September 2012 I. CITY COUNCIL BRIEFINGS -Conference Room - 4:00 PM A. OLD DOMINION UNIVERSITY'S SEA LEVEL RISE RESEARCH John R. Broderick, President Larry Atkinson, Professor B. OCEANS 2012 Ray Toll, Chairman Mark Bushnell, Technical Chairman II. CITY MANAGER'S BRIEFINGS A. ANIMAL CONTRL ADVISORY BOARD Lesley"L.D." Davis, Chair B. THOROUGHGOOD COVE and GILLS COVE NEIGHBORHOOD DREDGING David L. Hansen, Deputy City Manager C. FARM LEASES FOR CITY PROPERTY Barry Shockley, Administrative Services Manager—Public Works -1- ti �Ne e VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia SEPTEMBER 4, 2012 Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S WORKSHOP in the City Council Conference Room, Tuesday, September 4, 2012, at 4:00 P.M Council Members Present: Glenn R. Davis, William R. "Bill" DeSteph, Harry E. Diezel, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Absent: None September 4, 2012 -2- CITY COUNCIL'S BRIEFING OLD DOMINION UNIVERSITY'S SEA LEVEL RISE RESEARCH 4:00 P.M. Mayor Sessoms welcomed John R. Broderick, President and Larry Atkinson, Professor— Old Dominion University (ODU). Mr. Broderick expressed his appreciation to City Council for their continued support with this very important topic. Mr. Broderick introduced Professor Atkinson, who will be making today's presentation. Professor Atkinson distributed a copy of todays' briefing which is attached and made part of this record. September 4, 2012 8/31/2012 Climate Change and t1_►) Sea Level Rise Initiative Se tember 4, 2012 sliiimmorgemmk 11111 !Okt 1 Aft OLD DOMINION mow Jar-4 UNIVERSITY IDEA FUSION,. 101 WHY CCSLRI? • Hampton Roads is one of the unique coastal regions that is and will experience increased flooding risk because of sea level rise. • Scientific evidence predicts the oceans' rise of 2 feet or more before the end of the century. • Combinations of rising sea level, potentially stronger storms and changing ocean and estuary conditions will challenge all aspects of life in the region. 1 8/31/2012 "-r' WHY CCSLRI? • Old Dominion is uniquely situated and very well qualified to assess the multitude of potential crises from sea level rise • One of only a handful of large, research universities in the country to address this issue • Internationally recognized faculty experts • Virtually unique in our multi-disciplinary approach WHAT IS CCSLRI? • Launched December 2010 • Program of research, education and leadership to address the challenges faced by a coastal metropolis like Hampton Roads • Engage the university's experts and the region's leaders in a broad study of how this issue could affect our economy, housing, ports and infrastructure • Initiative utilizes research and scholarship in all six ODU colleges • Led by Larry Atkinson, Stover Professor of Oceanography 2 8/31/2012 A `0' INCREASING FLOODING RISK • Seas are rising because the water is warming(and expanding), land ice is melting, ocean currents are changing, and, locally, we are sinking • Prevailing scientific evidence lrojects sea level to go up by at ,« east 2 feet by century's end, and ` possibly by 5 feet or more. —' •: The National Oceanic and �` =y� y. A111� Atmospheric Administration warns that Hampton Roads is at the TT greatest risk from sea-level rise for a metro area its size, save for New ■,.E Orleans. i toy ODU 's ROLE • Education both formal and informal • Research useful for decision makers • Facilitate regional response tl?7 OLD DOMINION UNIVERSITY 3 8/31/2012 `1)' RESEARCH •3 Multi-disciplinary approach Oceanography Economics Marine biology Risk management Coastal engineering Public health Civil engineering Political science 1640 Sociology Journalism Marketing Education Modeling 8 Human factors simulation psychology `O' ODU SEED GRANTS • Underserved Populations '^ Resiliency Policies111 • Decision-Support Model • Scientific Awareness Through Theatre • Virginia Legislators' Knowledge Concerning Sea Level Rise • Economic Impacts 4 8/31/2012 `o' CCSLRI RESEARCH ACTIVITIES •:• Local SLR Observations ❖ SLR Impacts on Water-Shoreline Interface • Innovative Infrastructure Alternatives • Regional Physical Models • Human Response • Decision Making Tools Prioritizing polluted sites • Changes in insect borne diseases 10' AQUARIUM RESEARCH :• National Science Foundation funds ODU and Aquarium for public experiment of high CO2 effect on local sea grass i`4 rt' 5 8/31/2012 10' ADAPTATION FORUMS Long range planning for increased flooding Regional team i �11 �� ' � � :• Knowledge management . t Identify risk and vulnerability Comprehensive adaptation response promoting local-state- federal synchronization ENGINEERING FORUMS Workshops with engineers from area localities, companies and institutions to discuss the research - ,_ ' needed to help Hampton -a Roads protect its infrastructure and property. Supporting the HRPDC 6 8/31/2012 `o' PUBLIC INFORMATION FORUMS r Admiral David Titley Assistant Deputy Chief of Naval Operations for ‘i4111(64 Information Dominance Leader of Navy Task Force Climate Change 450 attended . 4 Broadcast on WHRO 10' PUBLIC INFORMATION FORUMS Lindene Patton - Chief Climate Product Officer, Zurich Financial Services Mitigating Climate Risk Climate Change Product - 4 • Development Regulation/Litigation of Climate Issues 7 8/31/2012 `o' LOCAL ACTIVITIES • Improving the surface elevation data for region • ODU faculty participating in the City of Norfolk's Flood Awareness Expert Advisory Group • ODU playing a key role in the community by providing feedback to the City's flood awareness and mitigation plans NATIONAL/ INTERNATIONAL CONNECTIONS • Birbeck College, University of London • NASA Goddard Space Flight Center(Greenbelt,MD) Goddard Institute for Space Science(NYC) • US Geological Survey(St. Petersburg) • Stevens Institute of Technology(Hoboken, NJ) • Anna University, Chennai, India • East Carolina University r`4 • Cardiff University, UK • Environmental Agency, Reading, UK • National Research Council, Italy y 5:•' 9' • Conceptual storm surge barrier at • Helmholtz-Zentrum Geesthacht/Center for verranzano Narrows Materials and Coastal Research, Germany 8 8/31/2012 `o' CCSLRI AND VIRGINIA BEACH How can Old Dominion University . t and the City of Virginia Beach ' partner? X fraareiliiV J •. Climate Change and ko, Sea Level Rise Initiative Se tember 4, 2012 fiaerm; OLD DOMINION LINIVERSIT 1 IDEA FUSION t 9 -3- CITY COUNCIL'S BRIEFINGS OCEANS 2012 4:22 P.M. Mayor Sessoms welcomed Ray Toll, Chairman and Mark Bushnell, Technical Chairman. Mr. Toll expressed his appreciation to City Council for their continued support. Mr. Toll advised OCEANS '12 Hampton Roads brings together technology, people and ideas that will help to expand the understanding of the earth's largest natural resource. The conference, well recognized as the international forum for ocean engineers and marine technology professionals is scheduled for October 14 — 19 at the Virginia Beach Convention Center. Because of its proximity to naval bases and federal agencies, the conference will involve a number of federal partners with early indications suggesting a record number of 2,500 attendees. Almost 1,000 papers will be presented in 200 sessions, along with intriguing technology displays in 200 exhibitor booths. Old Dominion University, as host university for OCEANS '12, encourages colleges and universities to exhibit their ocean-related capabilities, and to sponsor students and faculty to attend. The conference includes the following topics of local interest: National Ocean Enterprise, Marine Renewable Energy, Sea Level Rise/Coastal Inundation, Integrated Ocean Observing, and Marine Vehicle Autonomy. Mr. Troll thanked the three honorary chairs that have lent support to the conference, Mayor William D. Sessoms, Jr., Virginia Beach, Mayor Paul Fraim, Norfolk, and President John Broderick, Old Dominion University. September 4, 2012 -4- CITY MANAGER'S BRIEFINGS ANIMAL CONTROL ADVISORY BOARD 4:30 P.M. Mayor Sessoms welcomed Lesley "L.D. "Davis, Chair—Animal Control Unit Advisory Board. Ms. Davis expressed her appreciation to City Council for their continued support and distributed a copy of today's briefing which is attached and made part of this record. September 4, 2012 Animal Control Unit Advisory Board Progress Report to City Council September 2011-March 2012 ,y`i °� ' 5 `; 4; 1::',71,,,,/ iiik . r) E. _ 4, Animal Care and Adoption Center Statistics Adoption Rates: January 1, 2012 through June 3o, 2012 • Dogs — 90% • Cats — 56% **Adoption rate is based on the following formula: Total numbers of animals by category (dogs and cats) reduced by the number of animals returned to their owner or turned over to other rescue agencies reduced by the number of animals determined to be non-adoptable.' Year to 1-1-12 Date through Totals 6-30-12 INTAKE—Stray,Seized, Bite Cases,Surrendered, Other Owner ADOPTED TRNSFER* EUTH EUTH Un-Adoptable OTHER Reclaims includes feral cats (space only) DOGS 1723 841 524 113 184 0 CATS 1629 118 342 105 796 50 - , * Background In accordance with City Ordinance , ,, established in June 2011, an Animal . Control Unit Advisory Board (ACAB) Iki was formed for the purpose of bringing i i .r 1 together interested community members to help sustain and advocate for the Animal Control Unit, both sheltering and enforcement. Meetings commenced in September 2011 where the following housekeeping items were discussed: • Components of the Ordinance and mission of Board • Membership, roles, and election of Chair and Vice-Chair — Re-election occurred in May 2012 after original Chair resigned. Current elected roles are as follows: • Elected Chair: L. D. Davis, Citizen Representative • Elected Vice-Chair : Melissa Roberts, Vet Tech Representative 111 • Robert's Rules of Order � • • Freedom of Information Act Responsibilities 11 , • Identification of topical issues of concern for future meetings Topical discussions have included: • General Animal Control Issues o Exotics: regulations and permitting • PSAs: development and airing to manage public opinion of Animal Control Officers (ACOs) o Wildlife trapping protocols • Rabies • Pre-exposure vaccine clinics for veterinary professionals o Rabies education and notification procedures • Animal Licensing Procedures and Fees o Authorization to sell licenses �ai M 4 ta uNnir • Animal Shelter Operations • Expansion of foster program o Adoption procedures/applicant screening • Hiring processes: veterinarian, vet technician, behavior consultant o Advertising VB veterinary practices and discounted services o Shelter tour for veterinary professionals • Field Health Operations o Veterinary policy o Tracking of cruelty cases • Cost cap on emergency veterinary care • Awareness for Adoptable Animals • Flyers in vet offices o Regional events o "Wall of Fame" displaying adopted dogs doing extraordinary things o Promotional shelter event o Community drawing contest o Walk/Run promotional event • Awareness of Importance of Spaying/Neutering o Engage local vets to perform spay/neuters on a voluntary basis k • Community Education • Library displays Annual costs associated with pet ownership • • Importance of veterinary care for responsible pet ownership • Educate veterinarian's on the positive quality of animals from shelters • Method of communication between ACOs, owners, and vets to assist in minor cruelty infractions • Project and Activities • Large animal rescues • Open house with invitations to vet care and animal welfare community • Distribution list for veterinarians to enhance communication • Animal Control Unit website update Board requests & recommendations Staff actions/response - Posters delivered to No change to Code i .110 / Rabies �\ all VB Rec Centers recommended - "-� / Awareness imi �\ i Establish supported by staff �/� \ in Rec 1 / Email \\ ( \ Centers j Distribution Currentlyavailable for Back Yard / ( group Chickens ,.. - veterinary info flow from Animal , practices for information Control Unit and ..,/ flow Health Department Review of and input ,�Inputs`\ /$30o Cost\. toward job descriptions. i hiring \, Veterinarian,Vet Tech, process: ;- Cap for Supported b professional ` ( Emergency pp by Behavior Consultant ( / // Vet staff; 1 staff / \ Services /' anticipated ~,positions , T '-- future Recommendations implementation ;List of V \ 1 ,.__ _ , and their \ �\ /' Provide \ Violation ofSim �/ provided '� 7' annual costs '\ Code of Ethics services/ `N of pet coupons �' -- - ownership to `� P �' adopters distributed ,/' 111* Currently shelte available in Suggested by Shelter \\., /�/ Wildlife ` shelter Board and Tour for , __�N Trapping occurred April \ Veterinary ;' i� Adopter \ ` Sick/ Professionals Injured only Board recommendation 2012 \, Screening � /�\ _ .— f ' supported by staff;process --- -- ` Process Needed / change forwarded via Chain Application reviewed by \ of Command; anticipated Board and process �'� future implementation implemented in Shelter Future Discussions • Trap, Neuter, and Release bill and local programming • Outreach to civic leagues • Euthanasia policy for Animal Control • Lost and Found procedures • Limiting number of cats allowed by r """ code per household i l 11 -5- CITY MANAGER'S BRIEFINGS THOROUGHGOOD COVE and GILLS COVE NEIGHBORHOOD DREDGING 4:45P.M. Mayor Sessoms welcomed David L. Hansen, Deputy City Manager. Mr. Hansen expressed his appreciation to City Council for their continued support with this very important topic and distributed a copy of today's briefing which is attached and made part of this record. September 4, 2012 A City Council Briefing on Creating Neighborhood SSDs For : Middle Plantation - Gills Cove Thoroughgood -Thoroughgood Cove September 4, 2012 DCM Dave Hansen Legal Considerations VA Code §15 .2-2403 Authorizes SSDs for navigation Minimum of 5i% property owner approval Formal adoption by City Council Staff recommending 8o% property owner approval Virginia Beach Program Individual neighborhood SSD Projects specific scopes Standard frequency (3 cycles, i6 years) Includes City-funded Spur Channels (early appropriations allow for 1st dredging in year 2) Those who receive the benefit help pay for the project - Cost sharing (3 sources) City management of effort - formulation, funding, design, permitting, construction, maintenance Creates a viable solution to reclaim navigation & improve water quality Establishes a reasonable timeline with visible results Dredging Cycles Initial dredging: 2 years after SSD adoption Projected cycle: 7 years 2nd cycle anticipated at 7o% of initial volume 3rd cycle anticipated at 50% of initial volume ist Dredging 2nd Dredging 3'd Dredging Year Z 9 �6 Project Parameters Neighborhood channel funded by SSD L City cost share's by funding spur channel � ¢ W 4-. ci) „, cp,-) Individual funding of turn basins City management of project Economies of scale Defined schedule Sunset duration 5 Project Format Mechanical Dredging at both locations Potential for neighborhood dredged material transfer City Dredged Material Transfer Station Deposition at City Disposal Area :Whitehurst Borrow Pit _,:-:_------ ,s. :.(. ____ ,. 1iiighbör o • i a If 1. Old Donation Waterway 2. Bayville Creek 3. Robin Hood Forest 4. Thoroughgood (2) 5. Thoroughgood Cove 6. Chesopeian Colony 7. Harbour Point 8. Baycliff 9. Hurds Cove • f , Nk. • ,: io. Middle Plantation - Gills Cove _ __ '..... . _ .o. 11. Buchanan Creek 12. Shadowlawn v 13. Witchduck (2) 14. Witchduck Cove • _-- ".' ---- -------- -- ...,. .fir .r,e.aa, 4 ^t' , ::,::::".;`.' • eighhófhO . ' M M44) l l BAYVILLE CREEK i I _. THOROUGHGOOD -- — THOROUGHGOOD BAYCLIFF -\ COVE ivi1L'i)i,i; PLAN'IAI'IO: - GILLS COVE \ N , IWIT=. - ROBINHOOD _ -( 7 FOREST \ --- Vt I CHDU 'K CHESOPEIAN CO ( i r COLONLY , _---A OLD DONATION --- CREEK r ':TKOs'COVE _ SHADOWLAWN ',H ---( ------- f."--- BUCHANAN' I \ \ / ris/f/ CREEKHARBOUR --- \ POINT / , . . . .. Middle Plantation - Gills Cove 8 .,„ „ -- . . P • 24 potential _ 4, .. , .. / .., participants itt„,rp R //I /I. ,..-, ,,44 , .., i *Briefed community I 04 ,..,„ \, 4** A t3 4 0 1.I PA 11'74 PA i k Ii. on 16 April 2012 -1 4 Qt. 4)- i' lltPft APPr."116111146 \I \I , I f Al17.0<lfrie i e *lik , • Requested to have 3,- \ project presented to __ , . .\ council - July 2012 .. v v .c, N, ,..._...... ...,,,,,„„. .t \v, 0 \•\ fi. r , 0 250 500 1,000 Middle Plantation-Gills Cove Neighborhood Dredging ial SI'PP°111. Feet Attachment A 9 Middle Plantation - Gills Cove Life Cycle Estimated SSD Costs Cycle Volume Cost 1 1,652 CY $69,646 2 1,156 CY $61,507 3 826 CY $61,819 3,634 CY $192,973 (City portion = 565cy @ $33,633) (includes 5% cost escalation) Middle Plantation - Gills Cove Appropriations Schedule Cycle Year Design Construction $14,000 2 $56,000 2 8 $ia,000 9 $50,000 3 i5 $ia,000 i6 $50,000 Total $38,000 $156,000 Neighborhood SSD Channels Only = $199.,o00 Middle Plantation - Gills Cove SSD Data Total SSD assessed value: $19,274,400 24 properties in the neighborhood district Each penny surcharge raises $1,927/year SSD rate covers costs for i6 year life: 6e/$ioo of the FY12 assessed value Average $8o3,ioo property contributes $5o2/year Review rate at end of every 4th year Thoroughgood Cove • 38 potential ®•.1 participants 4 #- 4," •Briefed e ed �®® on March 14, 2012 Nr Era •Requested to be presented to City Council in Aug 2012 _ --- - • - - � - � - - - ;. - . . �- Thoroughgood Neighborhood Dredging-Thoroughgood Cove Attachment"A" 13 Thoroughgood Cove Life Cycle Estimated SSD Costs Cycle Volume Cost 1 9,978 CY $384,363 2 6,984 CY $371,494 3 4,989 CY $373,378 21,951 CY $1029,234 (City portion = i,i5i cy @ $66,035) (includes 5% cost escalation) ($31.50, $44.321 $6a.37) Thoroughgood Cove Appropriations Schedule Cycle Year Design Construction 1 1 $65,000 2 $320,000 2 8 $62,000 9 $3io,000 3 15 $62,000 i6 $312,000 Total $i89,000 $942,000 Neighborhood channels only = $1,131,000 Thoroughgood Cove SSD Data Total SSD assessed value: $29,227,000 38 properties in the neighborhood district Each penny surcharge raises $2,923/year SSD rate covers costs for i6 year life: 240sioo of the FYia assessed value Average $769,132 property contributes $1,857/year Review rate at end of every 4th year Summary Neighborhood Estimated SSD Cost SSD Rate Gills Cove $194,000 6 c Thoroughgood Cove $1,131,00o 24 c 17 Staff Recommendation Approve staff to continue working with both Thoroughgood and Middle Plantation Refine dredging specifics - quantities, costs and participants for: Thoroughgood Cove Gills Cove Determine extent of potential mitigation Validate willingness to reach 8o% Execute documentation - Willingness Petitions Schedule Public hearing Draft City Ordinance establishing SSD i8 0 -6- CITY MANAGER'S BRIEFINGS FARM LEASES FOR CITY PROPERTY 5:15 P.M. Mayor Sessoms welcomed Barry Shockley, Administrative Services Manager — Public Works. Mr. Shockley expressed his appreciation to City Council for their continued support and distributed a copy of today's briefing which is attached and made part of this record. September 4, 2012 BROWN FARM ROCK CHURCH WHITE FARM RFP PROCESS AND RECOMMENDATIONS Presentation to City Council Barry Shockley PW/Facilities Management September 4, 2012 EVALUATION COMMITTEE RECOMMENDATIONS Enter into lease with : White Farm - R.W. White, LLC $60/23ac = $ 1380/yr Rock Church Farm - Dawley Family Farms LLC $ 75/60ac = $4500/yr Brown Farm - Curtis Wolfarth $ 125/395ac = $49,375/yr EVALUATION TEAM David Trimmer* , Agriculture Louis Asercion , Management Services Jane Doucette, PW/ Facilities Mgt Rick Rowe , Parks & Recreation Debra Bryan ** , City Attorney, Legal Counsel Barry Shockley, PW/ Facilities Mgt *withdrew from Brown farm due to potential conflict of interest **non-voting team member RFP CRITERIA Ag Plan - The proposed use and crops which will be planted and experience farming same. Crop Land Maint/Improvements - proposed maintenance or improvements to be made to the crop land . Proposed terms of lease and rent offered Property Maintenance - In addition to planting and harvesting crops, other maintenance being offered (ditches, etc) Farm Security - preventing illegal dumping, driving etc on property WHITE FARM - LAND DETAILS City Acquired in 2006 $ 1. 9M Agricultural land Total parcel approximately 36 acres Farmable approximately 23 acres Access off New Bridge Rd Currently leased at $ 50/acre LOCATION , ....., ...,,,_,..,..........„...._, ., , .,.•:,-,,- ,..., ,t'i *`1:7:-...;;;,`-f;:.".:3 ,. , 'A-Mk itr,•,r2t, ...\,t. ; • A. . , .,„... ,,oQ,,, ,...,,,. •-,. ,.- *- ,, in 5..,• .---,,,,--- --, , ,wt.,,:-.:,.1,.,,„,/ ,peitif , ' •"..,,..to•••••1,.."1„,•••,,,,,,4,4 ,:- ,' :. i.-,•...-1A•-,.. . Vat'tk.::4 . -.. tr..) 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'i,45,7 , IFT: '‘.. • .'S''' '..49);•1;.i':•;,4.%:::•''..;;:.i.:_,4-„.-AL.,-;;',..',,,,vi....- •- ' '7'`4'"%"' ''' "I'' '''' — 4,41,.' • lo.,N,N ' ,:`,Y'4',:Lik,Is.:4', ,4',:``,, IV 4,,,otit.s ,,w,A,, .1„7,,,,,o_ L. tz4.•?.!,-T4' 4.'•;141.5),* '-., '-i: : ..,-- "1 -.•. -, ,,'•, !;.,, ',s,z763.154,-- -1,,„,,,., dia 4itte,,,,, ‘ '*, , USDA Nik : ,..2,,,;.,,,d.,,,v, ,,,,,4-,_ , . • - Farm: 1585 Aial= 'fic determination of theVii-giiiia Beach, VA area.0 or spec; Tract: 870 eterrnmations,or Disclaimer' Wetland identifiers do ncootnrteaperteNseRnctsth.e size,shape boundariesReferto youra nodr',lima!dermination(CPA-026 and attached maps)for exact wetland Cilxixriamiw..:40.414iguid•r.4.44...mi.- 441 inch equals 312 feet LEGAL REVIEW FARM RFP RESPONSE - LEGAL REVIEW WHITE FARM (RFP #PWFM-13-0101) New Bridge Rd., Virginia Beach Potential Awardee: R.W. White Farm, LLC Robert W. White Records checked: - Virginia State Corporation Commission - Virginia Beach Land Records - Virginia Beach Circuit Court & General District Court Records Results: NO NEGATIVE FINDINGS; LLC is active and in good standing. EVALUATION TEAM RANKING Criteria Weight Rank Score Rank Score a) Ag Plan — A description of the proposed use and crops which will be planted and experience farming same. 35 10 35 10 35 b) Crop Land Maint/Improvements—List any proposed maintenance or improvements to be made to the crop land. 10 0 0 10 10 c) Proposed terms of lease and rent Etheridge - $85 offerred 30 10 30 7 21 White - $60 70.60% d) Property Maintenance - In addition to planting and harvesting crops, other maintenance being offerred (ditches, etc) 20 0 0 10 20 e) Farm Security- preventing illegal dumping, driving etc on property 5 0 0 10 5 100 65 91 Ranking 1=does not meet desired outcome 10=Meets desired outcomes ROCK CHURCH LAND DETAILS City Acquired in 2011 $ 5M Agricultural/wooded/ low land Total parcel approximately 792 acres Farmable approximately 60 acres Access off Indian River Rd Currently leased at $50/acre LO CAT I 0 N '.A •:•`"" !tr,',w. •...147.,.........41.,..J.k0*..'i"."'s"....., ••••''' V.'.1e."41(%•V'. !l♦w� .+ •, •> •w, ' ,s ,'...• 5i 7' r..,'u'.� .;'qr.,"..ht '<t9i,.. ` ''A rw Rt;"F: - i',`'•.a- it7ffii .. a. . tis`t. 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Farm: 972 U , Tract: 4295 -4 ' �AilYtaG116�VIRl01F$QII fbbliitYTq Virginia Beach, VA �..r..r.a.a Disclaimer:Wetland identifiers do not represent the size,shape or spec determination of the area.. ,.,� Refer to your original derrninaiion(CPA o26 and attached maps)for exact wetland 1 inch equals 924 feet a1>v3.r..Yattmo.Krtr.r.wvu� boundaries and determinations,or contact NRCS. 2 06-' .—i .1 34d ('VL LEGAL REVIEW FARM RFP RESPONSE - LEGAL REVIEW ROCK CHURCH FARM (RFP #PWFM-13-0102) 2865 Indian River Rd., Virginia Beach Potential Awardee: Dawley Family Farms, LLC William Jason Dawley Records checked: - Virginia State Corporation Commission - Virginia Beach Land Records - Virginia Beach Circuit Court & General District Court Records Results: NO NEGATIVE FINDINGS; LLC is active and in good standing. EVALUATION TEAM RANKING Farm Land - RFP Ranking Ranked by: Evaluation Team Date:August 23, 2012 Rock Church - RFP Ranking CO 0 W Criteria Weight Rank Score Rank Score a) Ag Plan— A description of the proposed use and crops which will be planted and experience farming same. 35 10 35 10 35 b)Crop Land Maint/Improvements—List any proposed maintenance or improvements to be made to the crop land. 10 0 0 10 10 c) Proposed terms of lease and rent Etheridge-$85 offerred 30 10 30 8.8 26 Dawley-$75 88.20% p' d) Property Maintenance-In addition to planting and harvesting crops,other maintenance being offerred(ditches, etc) 20 0 0 10 20 e) Farm Security-preventing illegal dumping, driving etc on property 5 0 0 0 0 100 65 91 Ranking 1=does not meet desired outcome 10=Meets desired outcomes BROWN FARM - LAND DETAILS City Acquired in 2011 $ 7. 7M Agricultural land Total parcel approximately 516 acres Farmable approximately 395 acres Access off North Landing Rd Currently leased at $ 77/acre LOCATION .r• •...Y. :•,I�,,' ,fir. .R..! ..-s Y'Ra.. _ . t i.Y,•..• .. -7'-. _,, .,,'.:'n.,yV:, • 7 3 � •• • • l ys, :./ c 115 - t A. r, •a Ci. F,'Y j S Y .•Y,u .J de n • - et 1 j �•z ,;� 4 fit' %?� ..+.i•''� 1 Y� 1' x>. is + T5 L 1 4 i ,� •V,P. .I: :)'«raw • y' yy'' y 4 tlY • rl - s, n 'ra ,`.. it �!� �' ''din •{s �4i�'•� ,,,,r,�::A.`• :.71'Li 'e, :, - ` '-•��.�::ix '�`i';'+ �. ;.r, hi_ •�t '3,-r-jr ,,,e.k. • .• '::,t. .J 1"ri•:1r•ii>5 .�s..�;iS : y'�� t'.i., Y,.J:S— :,p•Y.�17,i 1 - s:R�3a•,7..L�'ro� ;:. . �'I.1'x ..T'!7Fs4'.�F,': �•". ,'..r,, .d .. s ti,k. •Y:'! .4:R:w+:.,,.: r--�.�.�,,,. ,. • vib."v.� t ,•k aat f.a;`• .:7:: :a.i4-• ',.y.a T •r"ri: ..,1! .. i:. .'y ;. ..• ;.• r. ..':•:-�, ' ^ `+i:!' .4e' x •i:�' M.•.'�".:� , s` ,' ysr}.� _ :��`i,t1i: :-i :.v;;..;.;.. 5:.,. .{: x r,.-:y '=h` n`ic Y-.i,w:.... ;.y.^,' .r .�i b� l - f •q F as • t �� • ' • R; c' v : . . .. ... .. ,�- ...: ,•. 5 . _• .. . , Iry • f {11,i x 'n..4r • 1' .n r .. r.: �EY4? b•, . . ,: a .: .,.:::.,;: ...:• •- <• • r LFIf Y' i _ F -—+A �W is • N. i' rt .:l„ Y . ..Al) •E' !L r�. =M '0t. •i i � S' �.1 .'fib( ''t' ."JLs F r0. C ra - ir. . 3 < 5 • 'a f a� aii:+ n r s 'at', l:: r. �[xY .^� L •• "t? "N•,EdF:r •',.,.ti:- . . .. a. Y.i,,' A.t.$ ..ra i�'1= ,,.x 'l:' ^.�=• - _. .. . Farm: 1040 USP FS& Tract:78 �"�``""°°'"`x'°"e°a�' A Virginia Beach, VA Disclaimer: Wetland identifiers do not represent the stze,shape or specific determination of the area. drlurs .d� . Refer to your original derminatlon(CPA-026 and attached maps)for exact wetland 1 inch equals 1,00$ feet Q y„.,(ta. ;Q,..,�—,Sb4,,,,, boundaries and determinations,or contact NRCS. September 07, 2011 LEGAL REVIEW FARM RFP RESPONSE - LEGAL REVIEW BROWN FARM (RFP #PWFM-13-0100) North Landing Rd., Virginia Beach Potential Awardee: North Landing Farms Curtis Wolfarth Records checked: - Virginia State Corporation Commission - Virginia Beach Land Records - Virginia Beach Circuit Court & General District Court Records Results: NO NEGATIVE FINDINGS; but note: State Corporation Commission records indicate that Northlanding Farms, Inc. was terminated 6/30/10; the corporation is no longer in existence. Therefore, any lease entered into should be with Curtis Wolfarth as sole proprietor, unless he has established a successor corporate entity which we can verify. • EVALUATION TEAM RANKING Farm Land - RFP Ranking Ranked by Evaluation Team Date August 23, 2012 Brown Farm - RFP Ranking a r L (d 0 o W Criteria Weight Rank Score Rank Score Rank Score a) Ag Plan — A description of the proposed use and crops which will be planted and experience farming same. 35 10 35 10 35 10 35 b)Crop Land Maint/Improvements—List any proposed maintenance or improvements to be made to the crop land. 10 0 0 10 10 10 10 Etheridge- $85 68% c) Proposed terms of lease and rent Wolfarth-$125 100% offerred 30 6.8 20 10 30 8.8 26 Horsely-$110 88% d) Property Maintenance- In addition to planting and harvesting crops, other maintenance being offerred (ditches, etc) 20 0 0 10 20 10 20 e) Farm Security-preventing illegal dumping,driving etc on property 5 0 0 10 5 0 0 100 55 100 91 Ranking 1=does not meet desired outcome 10=Meets desired outcomes • . . EVALUATION COMMITTEE RECOMMENDATIONS Enter into lease with : White Farm - R.W. White, LLC $60/23ac = $ 1380/yr Rock Church Farm - Dawley Family Farms LLC $ 75/60ac = $4500/yr Brown Farm - Curtis Wolfarth $ 125/395ac = $49,375/yr -7- ADJOURNMENT Mayor William D. Sessoms, Jr., DECLARED the City Council Meeting ADJOURNED at 5:26 P.M. ffi I Am a inlet'-Barnea, ('MC Deputy City Clerk, II `-J Ruth Hodges Fraser, MMC City Clerk - September 4, 2012