HomeMy WebLinkAboutAPRIL 25, 2017 WORKSHOP MINUTES -1-
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VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
April 25, 2017
Vice Mayor Louis R. Jones called to order the CITY COUNCIL'S BRIEFINGS in the City Council
Conference Room, Tuesday,April 25, 2017, at 2:00 P.M
Council Members Present:
Jessica P. Abbott, M. Benjamin Davenport, Robert M. Dyer,
Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS
Kane,John D.Moss,John E. Uhrin, Rosemary Wilson and James
L. Wood
Council Members Absent:
Mayor William D. Sessoms,Jr.
April 25, 2017
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CITY COUNCIL'S BRIEFINGS
PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN(BUDGET)
CULTURAL AFFAIRS
2:00 P.M.
Vice Mayor Jones welcomed Emily Labows, Director. Ms. Labows expressed her appreciation to City
Council for their continued support and distributed a copy of today's briefing which is attached and made
part of this record.
Vice Mayor Jones thanked Ms. Labows for the informative presentation.
April 25, 2017
4/25/2017
NIB
City of Virginia Beach
Cultural Affairs
FY18 Budget Workshop
April 25, 2017
Emily Labows, Director
1
Cultural Affairs Operating Budget
Program Unit FY 16-17 FY 16-17 FY 17-18 FY 17-18
Amended FTE Proposed FTE Change FY 17
Amended to FY 18
Proposed
Cultural Affairs 566,309 3.00 698,283 3.00 131,974 23%
Sandler Center 1,015,680 - 820,000 - 195,680 (19.3%)
VA Museum of
Contemporary 275,000 - 290,000 - 15,000 5.5%
Art(MOCA)
Arts and
Humanities 525,000 - 550,000 - 25,000 4.8%
Commission
Boardwalk Art 50,500 - 50,500 - - 0.0%
Show from TIP
Total 2,432,489 3.00 2,408,783 3.00 $(23,706) (1%)
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4/25/2017
FY 2017-18 Proposed Budget
$50,500
Z.i%
4111, Budget by Fund
*MI
•General Fund TIP Special Events
$i,os5,5oo
Budget by Expense Category 43%
01110
Personnel ■Operations Grants/Contributions
3
Highlights from 2016
• Developed City's first strategic plan for the arts -
Virginia Beach Arts Plan 2030
• ViBe Creative District:
• Started important infrastructure improvements
• Welcomed 9 new, exciting businesses
• Implemented cool community art projects
• Zeiders American Dream Theater Groundbreaking
• Start of the planning for the African American Cultural
Center
• MOCA's Turn the Page exhibit: Enormous success
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4/25/2017
GOALS AND STRATEGIES
ARTS PLAN
Goal 1. Expand Public Art Programming
High.P onty Ft io An and hen.mobng
Goal 2. Strengthen&Establish Different and Distinctive Cultural Districts
High Pwnn Ad+on..ViB.a,a Cultural and Creation District
Medan Prwrny Eatable/1 Town Conn,Ant&Em.r:a rwm DIP,'
Goal 3. Encourage Culturally Relevant Programming
Hag,Piano WI'CU teal Pog.aan. .Fao roe
Goal 4. Strengthen the Arts Community
High Priam,'Mbdlt City Polo,and Pacucoa to,upr.o t cw:ud dow,oprwnt
MadanPoto Shored Ra,awco,
Goal 5. Support Smaller-Scale Performance+Arts Education
Modun Pnonty Develop Saw®.,calo Cuhural Spot.at Town Can,.•
to..Pnacny Develop Nod Moda Fondrcr,
Medan Priority Dowbp Eatow,fo:Emrgmg Arm;,
Goal 6. Improve the Value,Impact and Sustainability of the Sandler Center
Mad en Poona E.rand rho
Goal 7. Promote Virginia Beach as a Cultural and Creative Community
Motions Pnonny Poulton the o<eonhont as a CuMrai D«unan.
M4d.n Pnorny Pamoe.Idumry m Csite,S Cononuom
Goal 8. Expand Arts Infrastructure
Cu!ard Afton Art.&Hunumtw.CenMvwn.
Goal 9. Increase Funding for Arts Development
Scala CI)Frryalo Salto'
5
Cultural Affairs Highlights
Arts and Humanities Commission grant programs
and Commission-sponsored projects
Funds over 533 events & programs
$.57 of each $1.00 is return to the City
Virginia MOCA
Stellar response programming surrounding Mindful. Exploring Mental
Health Through Art exhibit
Partnered with The National Alliance on Mental Illness (NAMI) on
educational programming
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4/25/2017
Sandler Center for the Performing Arts
Hosted 184,547 attendees,408 events
204 Volunteers clocked 16,108 hours,saving the City almost$380,000
8th Annual"Ynot Wednesdays?"attracted 42,800 patrons, returned over
$59,940 back to the Sandler Center Foundation to support education programs
After competitive RFP selection process, in contract negotiations with current
operator,Spectra,for next contract period
Sandler Center Foundation
Over 11,500 underserved students from the region reached through student matinees.
This is a 482%increase since 2010 when ACCESS the ARTS was developed.
Over 450 tickets distributed for resident group performances for Virginia Beach's first-
responders,teachers and their families
The Foundation partnered with the Richmond Ballet and Virginia Arts Festival to bring
student matinees to the Sandler Center for Title I students
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ViBe Creative District •
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ViBe CREATIVE DISTRICT ,.,a Hgtve o
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4/25/2017
Crosswalks, Murals & Events
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Creative Businesses that support ART
Over 6o businesses currentl su••ort ViBe Creative District
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4/25/2017
THE CANOES
O(>NALI)l IPSKI.2018 F' .m Selection Process &
Timeline:
4 • National search for artist to
4
provide site-specific public art for
the pedestrian overlook at new
; , Lesner Bridge
• Selection panel made up of art
and design professionals,board
members and citizens from the
11 111 r Bayfront Advisory Commission
• Coordinating process with Public
Works—no impact on Bridge
k schedule
• Sculpture budget:$350,000
inclusive of all expenses—to be
paid for by private donations
• Public Art Virginia Beach
Foundation privately has raised
75%of the total cost. Goal to
raise 100%by September 2017
• Coordinated unveiling:
Spring 2018
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Looking Ahead
• Arts Economic Impact Study Results - Summer 2or7
• Arts Plan Implementation
• ViBe District Street Infrastructure Improvements
• ViBe Mega Arts Weekend - May 12-14, 2or7
• Lesner Bridge Sculpture - Spring 2018
4 v'I1� NI EACHVIBE AN 200
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/ OFFICE OF CULTURAL AFFAIRS
www.rbgor.com/a.,splo..20Jo
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CITY COUNCIL'S BRIEFINGS
PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN(BUDGET)
REAL ESTATE ASSESSOR
3:40 P.M.
Vice Mayor Jones welcomed Jerald Banagan, Real Estate Assessor. Mr. Banagan expressed his
appreciation to City Council for their continued support and distributed a copy of today's briefing which
is attached and made part of this record.
Vice Mayor Jones thanked Ms. Banagan for the informative presentation.
April25, 2017
4/25/2017
0
1w
Real Estate Assessor
Budget Workshop April 25, 2017
Jerald D. Banagan
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Real Estate Assessor Operating Budget
Program Unit FY 16-17 FY 16-17 FY 17-18 FY 17-18 Change FY 17
Amended FTE Proposed FTE Amended to FY 18
Proposed
Real Estate
Assessor $3,205,859 34.0 $3,238,304 34.0 (32,445) (1.01%)
Board of $2,997 0.27 $3,004 0 (7) (0.23%)
Equalization
Total $3,208,856 34.27 $3,241,308 34.0 $(32,452) (1.01%)
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4/25/2017
FY 2016-17 Budget
$287,408
8.9
Budget by Expense Category
111411141411.
1 $2,953,900
91.1%
Personnel Operations
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Real Estate Assessor's Significant Issues
➢ Maintaining existing staff and services.
➢ Ipads's for appraisers $16,204.
In addition to the Assessor's budget, is the Board of
Equalization's budget of$3,004.
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4/25/2017
Questions?
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CITY COUNCIL'S BRIEFINGS
PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN(BUDGET)
AQUARIUM and HISTORIC HOUSES
2:14 P.M.
Vice Mayor Jones welcomed Lynn Clements, Director — Department of Aquarium and Museums. Ms.
Clements expressed her appreciation to City Council for their continued support and distributed a copy of
today's briefing which is attached and made part of this record.
Vice Mayor Jones thanked Ms. Clements for the informative presentation.
April 25, 2017
4/25/2017
roNue4
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.z4` e rY
Department of
Aquarium and Museums
Budget Workshop April 25, 2017
Lynn B. Clements, Director
City Council Goals:
Goal 2: Create a financially sustainable City providing excellent services
Goal 5: Be a competitive first class resort for residents,businesses and tourists.
Goal 8: Our community has world class schools and educational programs.
1
Department of Aquarium and Museums
Recent Successes
.,.7.., • 1,.,,,,, lit . ,
AZA Reaccreditation Valentine's Day Door., Sensible Seafood Stranding Adventure,Park
MP __,- ), - -11116 ..1-7' ' —:N.c f
qy �
Mermaid Mondays CBA Renovation Baby Komodo Dragons Education Center for Revolutionary War
Thoroughgood Encampment
The mission of the Department of Aquarium and Museums is to contribute
to the quality of life,economic vitality and education of the citizens of
and visitors to the City of Virginia Beach through operation of a world-
class aquarium and history museums.
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4/25/2017
Innovative Approach to Improve the
Visitor Experience
• Embarked on a National Study by IMPACTS
• Conducted over 18,000 person national survey
(Predictive Technology for Pricing)
• Determined Pricing based on the data
• Elasticity in VAQ admission price
• Potential Increased Earned Revenues of $1M
• Expenditure Increase of $527K to focus on the
visitor experience
3
Department of Aquarium and Museums
FY 2018 Operating Budget
Program Unit FY 2017 FY FY 2018 FY 2018 Change
Amended 2017 Proposed FTE FY 2017 Amended
FTE to FY 2018 Proposed
Virginia Aquarium 10,825,254 146.57 $ 11,975,094 145.93 $1,149,840 10.6%
History Museums 748,152 10.18 604,041 7.68 (144,111) (19.3%)
Total $11,573,406 156.75 $12,579,135 153.61 $1,005,729 8.7%
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4/25/2017
FY 2017-18 Budget - $12,579,135
$1,268,501
10.1% $1,514,638
12.0%
•Revenue by Category or by Fund
$9,795,996
•General Fund Earned Revenue a VAQ Foundation
,258,632
33.9%
Appropriation by Category $8,320,503
66.1%
■Personnel •Operations
5
Virginia Aquarium Budget Changes
• Eliminate 9.14 Part-Time FTEs - Aquarium
• Seven New Positions funded by increased revenues:
• Enhance the Visitor Experience— (5 FTEs) $268,607
• Association of Zoos and Aquariums (AZA)Accreditation
Requirements (2 FTEs) $113,739 in Animal Life Support
• Sensible Seafood Coordinator— (1 FTE) $41,942
Foundation Funded
• Conservation Funding through Earned Revenues -
$100,000
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4/25/2017
History Museums Budget Changes
• Reduction in Operating Budget-$143,762 Reduction
• City owned and operated History Museums
• Thoroughgood House
• Lynnhaven House
• Francis Land House
• Princess Anne County Training School/Union Kempsville High School
Museum
• New Model for attracting Visitors—Special Events—Reduced daily
hours
• Ice Cream Festival 608
• Easter Egg Hunt 1,013 Visitors
• Revolutionary War Encampment 826
• Historic Houses Foundation Raising capital monies for
Thoroughgood$61,000 to-date
• Reduction of 2.5 Part-Time FTEs
• City Supported—$27,941 Reduction
• Atlantic Wildfowl Museum
• Lifesaving Museum of Virginia
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Department of Aquarium and Museums Trends
• Declining attendance at history museums nationwide
• Theater attendance stagnant
• Capital Campaign Success!
• "This isn't to say that new content and engaging exhibits
are not often critical to a museum's success. To sustain
both in terms of economics and relevance, museums must
evolve from organizations that are mostly about "us"
(what we have is special and you're lucky to see it), to
organizations that are primarily concerned about "them"—
the visitors." Colleen Dilenschneider
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4/25/2017
Enhance the Visitor Experience
Data suggest that
personal interactions
between staff and fro Builds a
visitors significantly Enhances Positive
g Y the Visitor Destination
increase overall Experience Image
satisfaction, improve
value perceptions, and
contribute to a more , Increases
Community
meaningful overall Economic
Impact
experience.
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CITY COUNCIL'S BRIEFINGS
PROPOSED FY2017--18 RESOURCE MANAGEMENT PLAN(BUDGET)
INFORMATION TECHNOLOGY
2:29 P.M.
Vice Mayor Jones welcomed Pedro R. Wallace, Chief Information Officer—Information Technology. Mr.
Wallace expressed his appreciation to City Council for their continued support and distributed a copy of
today's briefing which is attached and made part of this record.
Vice Mayor Jones thanked Mr. Wallace for the informative presentation.
April 25, 2017
4/25/2017
.Na-14
4441
ys
} s
Information Technology
Budget Workshop
April 251 2017
Pedro Wallace
1
IT Operating Budget
➢ General Fund
Program Unit FY 16-17 FTE FY 17-18 Proposed FY 17-18 FTE Change FY 17 Amended to FY
18 Proposed
Mail Services $218,835 4 $223,545 4 $4,710 2.15%
Business Center $1,141,996 14 $996,786 13 ($145,210) -12.72%
Applications Support $8,498,336 52 $8,764,640 52 $266,304 3.13%
Data&Info.Mgmt. $972,860 9 $1,088,486 9 $115,626 11.89%
Systems Support $6,726,864 35 $7,999,133 43 $1,272,269 18.91%
Center for GIS $2,269,779 19 $2,098,608 16 ($171,171) -7.54%
Telecom GF/InfoSec(18) $2,189,797 16 $595,881 4 ($1,593,916) -72.79%
Technology Services $1,975,742 16 $3,046,916 27 $1,071,174 54.22%
Strategy&Architecture $0 0 $717,794 6 $717,794
Gen.Fund Subtotal $23,994,209 165 $25,531,789 174 $1,537,580 6.41%
v Internal Service Fund(Internal Customers)
Telecom ISF $3,178,566 10 $3,226,593 10 $48,027 0.20%
Subscriptions 1SF S4,018,596 0 $3,741,298 0 ($277,298) 11.16%
1SFSubtotal $7,197,162 10 $6,967,891 10 ($229,271) 6.04%
Grand Total $31,191,371 175 $32,499,680 184 $1,308,309 5.87%
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4/25/2017
IT Budget - Fiscal Year 18
$6,967,891
•
21%
• .. ..
' Budget by Fund
Capital Reserves
$297,600 $511,136
•General Fund Internal Service Funds 0.9% 1 1.6%
Operating
Budget by Expense Category $13,172,955 Personnel
J\ 40.5% ( $18,517,989
57.0%
V
■Personnel Operating Capital ■Reserves
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Capital Improvement Program (CIP)
FY 2018-FY 2023
Total City CIP Funding—FY 2018 to FY 2023
Information
Technology
5%
Parks& Utilities
Recreation 28%
3% Of 25 original requests, 13
C:77CIT CIP Projects with
� ` $13.75M of funding
programmed in FY18
Roadways
22% nest
5%
tcon K
Tourism
6%
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4/25/2017
Transoceanic Subsea Fiber Cables
MAREA Cable and Conduit Installation
vyrM
Construction Start:Feb 2017
Projected completion:Aug 2017
.41c1ysa AREA BMH
(dates per TE Subcom)
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71
lk
•
Irl!bRtEAjCLS
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Transoceanic Subsea Fiber Cables
MAREA&BRUSA
Leases and permits '
➢ Camp Pendleton Master Lease Agreement(between CVB and Commonwealth)
I Signed 11/4/2016
➢ Microsoft Sublease Agreement(1 manhole and conduits for MAREA&BRUSA)
I Est.Approval 4/2017
➢ TE Subcom Sublease(1 manhole and conduits for future Initiatives)
✓ TBD
➢ Off-Shore Permit Package(includes VMRC,NOAA,Army Corps of Engineers permits)
I Approved 2/13/2017
Terrestrial Conduit from Pendleton to Corp Landing(Feb-Aug 2017)
i- 4 Conduits from Camp Pendleton to Corporate Landing
✓ 2 active for MAREA and BRUSA
✓ 2 empty for future expansion
Horizontal Directional Drill(HDD)for all four off-shore conduits(2/13-4/5/2017)
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4/25/2017
Transoceanic Subsea Fiber Cables
MAREA
Virginia Beach to Bilbao,Spain
Virginia Beach
Oceanic Cable System Testing:September 2017
Oceanic Cable System Operational:October 2017
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Transoceanic Subsea Fiber Cables
BRUSA
BRUSA Cable and Conduit Installation:June 2018(dates per Telefonica)
Virginia Beach
Fortaleza,Brazil _
Rio de Janeiro,Brazil
San Juan,Puerto Rico,United States
Virginia Beach,Virginia,United States
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4/25/2017
Next Generation Network
w....�... Av .
>Increases the speed and
capabilities of the city
network
➢Core Infrastructure is in 11 .41/4
place for the six super
sites
Lam.
>Estimated completion of _
fiber construction in y ,
June 2017 �= .._—.__ _ _
t. t ae
➢Project completion in '•' .\'. =
December 2017 =•
' �"
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Next Generation Network
> Total of 6 Optical/Super Sites(Phase 0)and
➢ 54 Remote Locations(Phases 1 through 4)
> Projected Construction Completion Dates:
• Phase 0-Construction completed 06/24/2016
' ""'r'^""" -' • Phase 0-Installation completed 07/29/2016
• Phase 1- Construction completedl0/18/2016
• • Phase 1-Installation completed 03/30/2017
• Phase 2-Construction 04/28/2017
• Phase 2-Installation completion Q2,2017
1 •� - • Phase 3-Construction completion 04/28/2017
• Phase 3-Installation completion Q3,2017
• ' • • Phase 4-Construction completion 06/15/2017
I • • Phase 4-Installation completion Q4,2017
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4/25/2017
Integrated Public Safety
>IT infrastructure has been
provisioned
➢Configuration and testing
underway for Computer ,,, ,
Aided Dispatch (CAD) ands
Police Records Management
➢ Fire Records Management � . - •`` .
moved up in the project
schedule
41111
➢Work continues through _
2018
w
•� ergot /�
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Looking Ahead: Public Safety
Software implementations are on track for completion
➢ Computer Aided Dispatch(CAD)-4th Quarter 2017
➢ Intelligent Workforce Management(IWM)-4th Quarter 2017
➢ Police Records-Targeted Pt Quarter 2018
➢ eTicketing-Targeted 1st Quarter 2018(concurrently with Police Records)
• eTicketing solution integrates with the new Public Safety System
• The eTicketing solution leverages the City's existing investments to
auto-populate information into the E-Summons module
• The eTicketing solution implementation also provides enhanced crash
reporting and workflow capabilities
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4/25/2017
Looking Ahead: Public Safety
Virginia Beach Sheriff's Office
➢ In July 2016,the City of Virginia Beach and the Virginia Beach Sheriff's Office(VBSO)entered
into a Memorandum of Understanding that will migrate the Sheriff's IT infrastructure into
the City's IT environment.
➢ VBSO systems and servers are being transitioned to the City of Virginia Beach Next
Generation Data center server infrastructure.
➢ IT has assumed responsibility for supporting the VBSO infrastructure and,due to some
departures of VBSO staff,City IT is also supporting their applications nearly six months
earlier than previously planned.
0 F 4)1 1 i1/
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21st Century Enterprise
Resource Planning System (ERP)
➢ Modernize city financial and human resources management.
system = SyStelIlSbusmess
data `� a"a`
➢ Current system in place for 18 years "° "`= -s SP"tem_
➢ Supports$1.2 Billion in financial transactions
annually
➢ 7,200 employees for payroll/benefits400 AV
➢ Program goal to implement a state of the art
system with integration to other city systemsti lei- 1"?1--
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4/25/2017
Enterprise Resource Planning (ERP)
Current Activities for Financials & Timekeeping
ERP Implementation Methodology
ERP Financials Activities
➢ Contracted Government Finance Officers
Association(GFOA) for advisory services on •
ERP procurement and implementations
➢ Developing action plans based GFOA
recommendations
ERP Timekeeping and Scheduling Activities
➢ Conducting vendor market scans
➢ Surveying department requirements
➢ Identifying current Timekeeping&Scheduling practices city-wide
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Revenue Assessment and Collections (RACS)
Business Revenue/Personal Property Software
Implementation Project
This project will install a vendor solution enabling
the retirement of the legacy Mainframe system
and Treasurer's applications.
➢ The result will provide data consolidation and
deliver new business functionality with _ 00
substantial business process improvements. °""�"•r ♦ •a
SUPPORT
r y
➢ Software Upgrade: Eliminates the need for staff �f 4
to manually key in check data.The solution works
in conjunction with the NCR Remittance
Processor to read and capture images of the
payment coupons with the checks received.
➢ The current project plan targets a go-live on the
new software solution in the 4th Quarter of 2017. 16
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4/25/2017
Questions?
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CITY COUNCIL'S BRIEFINGS
PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN(BUDGET)
PARKS and RECREATION
2:51 P.M.
Vice Mayor Jones welcomed Michael Kalvort, Director—Parks and Recreation. Mr. Kalvort expressed
his appreciation to City Council for their continued support and distributed a copy of today's briefing which
is attached and made part of this record.
Vice Mayor Jones thanked Mr. Kalvort for the informative presentation.
April 25, 2017
4/25/2017
Parks and Recreation
Fiscal Year 2017-18
�\SS\�OR ACCR�O'o9
1
N
O RECREN VO
BUDGET WORKSHOP APRIL 25, 2017
MICHAEL J. KALVORT, CPRE
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VIRGINIA BEACH
VBGOV.COM/PARKS PARKS&RECREATIO
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Our Community's Priorities
Community I
Access i
The
Stewardship Environment
& Outdoors ,
Healthy
I Lifestyles
VIRGINIA BEACH
BGOV.COM/PARKS PARS&RECREATION
2
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4/25/2017
We Support Council Goals Through Action
Supports 240 miles of bikeways and trails which
�4. r. connect neighborhoods and allow for multi-modal
V means of transportation
R_ Sustainable facilities— Bow Creek and Kempsville
Recreation Centers include walkways in a natural
` _ ' environment and programs that will enable citizens
and visitors to pursue healthy, active lifestyles
Urban Forestry- increasing the City's urban tree
sEi canopy and addressing sea level rise and recurrent
flooding
VIRGINIA BEACH
VBGOV COM/PARKS PARKS&RECREATION
3
3
Citizen Satisfaction Survey Results
97.3 %of residents 93.5%of residents 91.7%of residents
are satisfied with our are satisfied with our are satisfied with the
recreation centers parks overall appearance of
the City
kit
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J, i '—'.',sue _ "e „..S
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VIRGINIA BEACH
VBGOV.COM/PARKS PARKS&RECREATION
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4/25/2017
Parks and Recreation Operating Budget
Program Unit FY 16-17 FY 16-17 FY 17-18 FY 17-18 Change FY 17 Amended
Amended FTE Proposed FTE to FY 18 Proposed
Director's Office$ 320,741 2.0 $ 321,206 2.0 $ 465 0.14%
Landscape $ 19,883,095 247.0 $20,201,557 248.0 $ 318,462 1.60%
Management
Recreation $ 15,012,682 341.9 $15,340,351 335.1 $ 327,669 2.18%
Centers
Out-of-School $ 4,532,841 124.0 $ 4,772,327 130.9 $ 239,486 5.28%
Time
Parks&Natural $ 2,580,043 60.4 $ 2,654,634 60.4 $ 74,591 2.89%
Areas
VIRGINIA BEACH
BGOV.COM/PARKS PARKS&RECREATION
5
Parks and Recreation Operating Budget
Program Unit FY 16-17 FY 16-17 FY 17-18 FY 17-18 Change FY 17 Amended
Amended FTE Proposed FTE to FY 18 Proposed
Open Space $ 538,627 7.4 $ 400,331 6.4 $ (138,296) -25.68%
Programming $ 2,192,960 39.9 $ 2,274,211 40.7 $ 81,251 3.71%
Sports $ 1,735,094 24.0 $ 1,725,755 24.0 $ (9,339) -0.54%
Management
Youth $ 406,210 3.0 $ 531,597 5.0 $ 125,387 30.87%
Opportunities
Planning,Design& $ 654,081 7.0 $ 842,179 7.0 $ 188,098 28.76%
Development
VIRGINIA BEACH
VBGOV COM/PARKS PARKS&RECREATION
6
6
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4/25/2017
Parks and Recreation Operating Budget
Program Unit FY 16-17 FY 16- FY 17-18 FY 17-18 Change FY 17 Amended
Amended 17 FTE Proposed FTE to FY 18 Proposed
Marketing&
Resource $ 879,762 7.0 $ 982,717 7.0 $ 102,955 11.70%
Development
Business Systems $ 1,727,573 18.7 $ 1,769,644 19.7 $ 42,071 2.44%
Subtotal $ 50,463,709 882.3 $ 51,816,509 886.2 $ 1,352,800 2.68%
Operations
Transfers 1,561,550 0.0 $ 2,572,427 0.0 $ 1,010,877 64.74%
Reserves 216,065 0.0 $ 2,927,977 0.0 $ 2,711,912 1255.14%
VIRGINIA BEACH
VBGOV.COM/PARKS PARKS&RECREATION
7
7
Parks and Recreation 0 •erating Budget
Program Unit FY 16-17 FY 16-17 FY 17-18 FY 17-18 Change FY 17 Amended
Amended FTE Proposed FTE to FY 18 Proposed
Debt Service $ 7,256,218 0.0 $ 7,121,745 0.0 $ (134,473) -1.85%
Future CIP $ 237,346 0.0 $ - 0.0 $ (237,346) -100.00%
Commitments
Subtotal Non-
$ 9,271,179 0.0 $12,622,149 0.0 $ 3,350,970 36.14%
Operations
Total $ 59,734,888 882.3 $ 64,438,658 886.2 $ 4,703,770 7.87%
VIRGINIA BEACH
VBGOV COM,PARKS PARKS& RECREATION
8
8
4
4/25/2017
$4,167,908 $84,588 FY 2017-18 BUDGET
6.5% 13%
$5,492,612
9.5% , Budget by Fund
$5,550,394 slum
e.6x 0.1%
7,121,745
11.1%
o P&R Special Revenue Fund
1 s General Fund
Open Space Fund
Schools landscaping Internal Service Fund
Other Funds
Budget by Expense
Category s Personnel Operations
110, s Debt Service ■' -
v Capital
VIRGINIA BEACH
6GOV.COM/PARKS PARKS&RECREATION
9
9
Recreation Center Fee Changes Include
Adult Annual Resident Fee From $98 to$104
I
Senior Annual Resident Fee From $79 to $84
Youth Annual Resident Fee From$37 to$39
,,,1 c
• .
„ 1 _ _41 i ....
4 ,
WOW ' ay F 4 ,
R
VIRGINIA BEACH
", BGOV.COM/PARKSr PARKS TION
io
5
4/25/2017
Awards and Accolades
J NATIONAL SOFTBALL COMPLEX OF THE YEAR
41111iiiirPrincess Anne Athletic Complex
trio BEST NEW FACILITY AWARD
Bow Creek Community Recreation Center and
Family Golf Center
F. s3
BEST NEW ENVIRONMENTAL SUSTAINABILITY
AWARD
1 Virginia Beach Trees for Clean Water Grant Initiative
VIRGINIA BEACH
VBGOV.COM/PARKS PARKS&RECREATION
11
11
Parks and Recreation Highlights
Wer
•
>.. ^'!� - ! ? `+ jam_
Y
• .• .
Aft � ..40. .s
Students on the
' 100% funded by
Swim expansion community
donations
VIRGINIA BE '
BGOV.COM/PARKS PARKS&RECREATI1
12
12
6
4/25/2017
General Fund Priorities
of
Urban Forestry '
I !�
• Self-funded for FY 2017-18
• Moved City Arborist from Open Space
Fund to General Fund
Maintenance of New Capital Pro ects '
14
• Funding to provide contractual landscape r +o " "''
maintenance for new CIP projects
VIRGINIA BEACH
VBGOV.COM/PARKS PARKS&RECREATION
13
13
General Fund Priorities (Continued)
tit 4
sk
Return Neighborhood Parks to a
14 to 16-day mowing cycle
• 178 Neighborhood Parks
VIRGINIA BEACH
VBGOV.COM/PARKS PARKS&RECREATION
14
14
7
4/25/2017
Parks and Recreation Building a Better Future
• Kempsville Recreation Center - anticipated ribbon
cutting June 8, 2017
• Includes park improvements to Lark Downs Park
— _. t .,,
;am a. 1'.0
-""
f �
_
VBGOV.COM/PARKS PARKS&RECREATION
15
15
Part-Time Salary Increases
p;_ Last part-time salary increase, based on market
• _ ' review, was in 2007. Pay rates have fallen well behind
the local and regional market.
AIM AIM
• -.., Our programs and facilities rely heavily on part-time
,, team members, such as lifeguards, swim instructors,
viP `' "Q..ra and child care workers, to maintain safe environments
- and provide excellent customer service.
6. ., _' ai4.4These and reducingpositions servicesaredifficult, especiallytofillincreating our Out-of-Schowait-listsol
>��r_it
Time programs.
V I R G I N I A BEACH
VBGOV.COM/PARKS PARKS&RE 6
f 16
16
8
4/25/2017
Community and Youth Engagement
Work collaboratively with community leaders to
identify and align their assets with strategies that
rili
improve neighborhoods and quality of life.
' ';"\ Assist and train City and community-based
t 4. organizations to increase their capacity to engage
and sustain teens in leadership and ambassador
Nt. • , programs.
Serve as a resource for specific community
. 1 j ; engagement by facilitating pathways that bridge
gaps between the City and citizens.
VIRGINIA BEACH
VBGOV.COM/PARKS PARKS&RECREATIO
17
17
Summer Youth Employment Program
Expansion
This program is a tool to develop the city's ;4
.V e workforce as young people are introduced
prw
��
r o , to a variety of careers in public service.
70 youth ages, 16 to 21, will be placed in
i, i, .. , city departments for seven weeks during
ag the summer.
Lt
Our youth will gain valuable work
gl experience, develop skills, and earn wages.
VIRGINIA BEACH
de BGOV.COM/PARKS PARKS&.. k.- !. :.I
18
18
9
4/25/2017
21st Century Business Practices
Strategic Plan — Cost Recovery, Tiers, & Efficiency
Implement Technology Enhancements - Online
Membership Sales
Partnership with CVB — Tournaments & Synthetic
Fields y.=
Pottery and Ceramics closing December 2017
VIRGINIA BEACH
VBGOV.COM/PARKS PARKS&RECREATIO
19
19
Customer Service Initiatives
Increased Citizen Communications
Ongoing Team Member Training
Continued Implementation of
Customer Service Initiatives
VIRGINIA BEACH
VBGOV.COM/PARKS PARKS&RECREATIO '
20
20
10
4/25/2017
Restoration of Open Space Funding
0.44% of the meals Funding to be used
tax allocated to the for Operations,
Open Space Special Maintenance, &
Revenue Fund Development — OMD
VIRGINIAeh,
BEACH
BGOV.COMlPARKS PARKS&RECREATION
21
21
Our parks, facilities and services...
. . . add to the quality of life
off.'
r
•
VI INIA BEACH
;VBGOV.COM/PARKS
PARKS&RE 1 .1
gip
22
11
4/25/2017
Thank you! Questions?
- /Pr
Al 17:: I,.• • ,
•
_"„is..;, Ilit-4-
VIRG W(A BEACH
VBGOV.COM/PARKS PARKS&RECREATION
23
23
12
-7-
CITY COUNCIL'S BRIEFINGS
PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN(BUDGET)
FINANCE& DEBT SERVICE
3:06 P.M.
Vice Mayor Jones welcomed Patti Phillips, Director—Finance. Ms. Phillips expressed her appreciation to
City Council for their continued support and distributed a copy of today's briefing which is attached and
made part of this record.
Vice Mayor Jones thanked Ms. Phillips for the informative presentation.
April 25, 2017
4/25/2017
u sl
Finance Department
Budget Workshop April 25, 2017
Patricia A. Phillips, Finance Director
1
Finance Operating Budget
Program Unit FY 16-17 FY 15- FY 17-18 FY17
Amended 16 Proposed -18 Change FY 17
FTE FTE To FY 18 Proposed
Directors Office $770,187 6.0 $620,459 5.0 ($149,728) (19.4%)
LV Registration $297,000 0.0 $313,000 0.0 $16,000 5.4%
New&
Fin Systems 0 0 $444,090 4.0 Director& 100%
Comptroller
Comptroller $1,729,575 19.0 $838,130 8.0 ($891,445) (51.5%)
Payroll $862,131 10.0 $860,629 10.0 ($1,502) 0.2%
Accts Payable $710,260 10.0 New& 100%
Comptroller
Purchasing $1,235,992 13.0 $1,265,199 13.0 $29,207 2.4%
General Fund $4,894,885 48.0 $5,051,767 50.0 $156,882 3.2%
Risk Mgmt ISF $18,671,619 7.0 $18,254,856 7.0 ($416,763) (2.2%)
Capital Projects $177,237 2.0 $174,030 2.0 ($3,207) (1.8%)
Total $23,743,741 57.0 $23,480,653 59.0 ($263,088) (1.1%)
2
1
4/25/2017
FY 2017-18 Budget
Capital Project ISF ✓
0.7% General Fund
21.5%
Budget byFund or Revenue
g
Risk Management ISF
77.7%
Reserves
0.1% Personnel
21.7%
General Fund Risk Management ISF Capital Project ISF
r1111111111
Budget by Expense Category Operations
77.5%
Personnel s Operations Reserves and Transfers
3
Finance Significant Issues
• SWaM Procurement Programs: Disparity Study
• Financial ERP and Reporting System: $1 Million Planned for FY18
• Risk Management Fund: Effective January 1, 2018 WC fee schedule
• Triple A bond rating: Constant review to maintain
• Policy Development: SWAM Procurement,Take-Home Vehicle
• Financial Systems Modernization: Planning replacement of 18
year old ERP system and addition of Timekeeping&Scheduling
— Government Finance Officer Association working with us to id Best
Practices and Process Improvements
— Cornerstone of a Well-Managed Government
• Staff Resources Reorganization-future finance effectiveness
• State level involvement: LODA and VRS
4
2
4/25/2017
Risk Management Division
Internal Service Fund
■ Departments charged based on actual experience
■ Internal insurance company for City
— Coverage for all City-owned real property Over$1 B in assets.
— Workers Compensation: Self-insured first$1.25 M
— Automobile & Liability Insurance:Self-insured first $2M
• Administer vehicle titles
• Disaster Cost Recovery: $9.46 M to be received -Hurricane Matthew
• Subrogation of damages: Recovered$680,000
• Coordinates information on take home vehicles
• Decreased funding in FY18
5
Triple A Bond Rating
• 48 bond issues outstanding to manage
payments, security, IRS and SEC
• Currently over $1.3 billion outstanding
• Review for refunding opportunities
• Communicating to three major rating agencies
• Bonds issued on reimbursement basis
6
3
4/25/2017
Conclusions
• SWaM/Minority Business Procurement - Finance is managing the
disparity study, multiple coaching and business programs for
SWAM vendors and staffing the Minority Business Council and
Expo.
• ERP Infrastructure—Started with Government Finance Officers
Association to evaluate and recommend financial best practices,
and identify technology solutions for ERP and Time & Scheduling
• Risk Management Fund—Current liabilities exceed $32M, with
$11.5M in assets, with goal to be at 70% or$22M. Continuing to
build a safety culture and implement changes in medical costs
authorized by the General Assembly
7
-8-
CITY COUNCIL'S BRIEFINGS
PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN(BUDGET)
HUMAN RESOURCES
3:42 P.M.
Vice Mayor Jones welcomed Regina Hilliard, Director—Human Resources. Mrs. Hilliard expressed her
appreciation to City Council for their continued support and distributed a copy of today's briefing which
is attached and made part of this record.
Vice Mayor Jones thanked Ms. Hilliard for the informative presentation.
April 25, 2017
4/25/2017
#9'
HUMAN RESOURCES
Budget Briefing
April 25, 2017
Regina S. Hilliard
Director of Human Resources
1
HUMAN RESOURCES OPERATING BUDGET
w.
IFY 16-17 FY 16- FY 17-18 FY 17-18 FY 17 Amended to '
Amended 17£Y'E Proposed FTE 18 Proposed .
Director's Office 385,029 3 386,634 3 1,605 0.42%
Employee Relations 526,237 7 533,236 7 6,999 1.33%
Staffing& 1,177,960 16 1,380,576 17 202,616 17.20%
Compensation
Learning& 760,131 7 800,952 7 40,821 5.37%
Development
HR Police Services 117,062 1 117,107 1 45 0.04%
Member 117,154 1 117,490 1 336 0.29%
Communications
Human Rights 63,273 1 71,157 1 7,884 12.46%
Commission
Occupational Safety 1,217,728 11 1,353,946 12 136,218 10.06%
&Health
Total $4,364,574 47 $4,761,098 49 $396,524 9.09%
2
1
4/25/2017
Human Resources
FY 2017-18
Budget by Expense Category
$970,482
20%
$3,790,61
6
80%
■Personnel ■Operating
3
HUMAN RESOURCES
HIGHLIGHTS
➢ Taleo/Oracle (3 Modules)
Taleo Learn
.- iRecruit
Onboarding
y Employee Relations - Development of a
new performance management tool
4
2
4/25/2017
HUMAN RESOURCES
SIGNIFICANT ISSUES: CURRENT/UPCOMING
➢ Automated Time & Attendance
➢ Recruitment
➢ Employee Turnover
➢ Retirement Eligibility
Affordable Care Act
5
COMPENSATION PROPOSAL
FY 17-18
➢All Full-time City employees
• July 1, 2017 - 1% General Increase
• July 1, 2017 - 1% Merit Increase
➢All Part-time
• July 1, 2017 - 2% General Increase
➢Address Supervisory Salary Compression
✓ Increase Tuition Reimbursement - $350,000
6
3
4/25/2017
THANK YOU
8
7
4
-9-
CITY COUNCIL'S BRIEFINGS
PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN(BUDGET)
COMMUNICATIONS OFFICE
4:11 P.M.
Vice Mayor Jones welcomed Julie Hill, Communications Administrator. Ms. Hill expressed her
appreciation to City Council for their continued support and distributed a copy of today's briefing which
is attached and made part of this record.
Vice Mayor Jones thanked Ms. Hill for the informative presentation
April 25, 2017
4/25/2017
4
',Nu B 4,
ro-c"
�,
k,_,„. _.)
4 s
Communications Office
Budget Workshop April 25, 2017
Julie Hill
1
Communications Office Operating Budget
Program Unit FY 16-17 ; FY 16- : FY 17-18 FY 17-18 Change FY 17
"Amended 17 FTE Proposed FTE Amended to FY 18
Proposed
Communications
Office $ 1,524,018 16.5 $1,611,987 17.5 $87,969 3.7%
• Continued funding for
closed captioning
• Funding for an
administrative specialist
2
1
4/25/2017
FY 2017-18 Budget
$12,000,
0.7%
Revenue by Category or by Fund
$1,599,987
,99.3%
$115,810 $3,600
7.2
0.2%
General Fund &Revenue
Appropriation by Category
$1,492,577
92.6%
Personnel Operations Capital
3
What We Do
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4
2
4/25/2017
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4/25/2017
Social Media
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27,000+ 599 200+
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4
4/25/2017
2016-17 Highlights
• Level of communication City has
with residents 74.6%
• Opportunity citizens have to20 7
share opinions 67.9% 'a" \\
II?\II S 1'I \\
— Created new video programming
— Implemented closed captioning 1 3035
— Added Facebook Live Bikeways&Trails Plan Update-
Public Input Meeting-03/30/2017
— Grew social media audiences
— Increased use of Virtual Town Hall
and Survey Monkey
— Kicked off awareness campaigns (cyber
security, recruiting, Hidden Heroes)
9
Communications Office Significant Issues
• Community engagement
• Audiences spread across many outlets
• Limitations of Sharepoint for website
• Workload increases, 50/50 arrangement
with Schools for video production
services
• Creating storytelling capacity
• Replacing outdated equipment
10
5
4/25/2017
Projects and Priorities for FY2017-18
• Implementing strategic communication plan
• Augmenting communications during
emergency conditions
• Increasing engagement, communications
with residents
• Developing City branding
• Supporting designation as Hidden Heroes city
• Creating ability to go live from locations
around the City (i.e., convention center)
11
Questions
12
6
-10-
CITY COUNCIL'S BRIEFINGS
PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN(BUDGET)
VOTER REGISTRATION&
ELECTIONS
4:26 P.M.
Vice Mayor Jones welcomed Donna Patterson, Registrar. Ms. Patterson expressed her appreciation to
City Council for their continued support and distributed a copy of today's briefing which is attached and
made part of this record.
Vice Mayor Jones thanked Ms. Patterson for the informative presentation
April 25, 2017
4/25/2017
a`�'�MU Bfch
0ii
Voter Registration &
Elections
Budget Workshop April 25, 2017
Donna Patterson
1
"Voter Registration & Elections" Operating Budget
Program Unit FY 16-17 FY 16-17 FY 17-18 FY 17-18 Change FY 17
Amended FTE Proposed FTE Amended to FY 18
Proposed
Voter
Registration and $ 1,916,217 12 $ 1,812,948 12 $ 103,269 5.39%
Elections
Total $1,916,217 12.0 $1,812,948 12.0 $(103,269) (5.39%)
2
1
4/25/2017
FY 2017-18 Budget
$76,954, ,r
4.2%
•
•
Revenue by Category or by Fund
•General Fund State
$875,477
Appropriation by Category 4829E $937,471
51.71%
Personnel Operations
3
Voter Registration and Elections
Significant Issues
Building CIP for FY2018—2023
➢ Requesting a new building or modifications to existing building
➢ Insufficient space in Building 14 and warehouse
• Replacing EPB software
➢ Current contract ends in June with the state
➢ In the process of narrowing down the vendor
➢ Modernizing the Election Official Process
➢ Streamline the process of managing the workforce
➢ Email Election Day Assignments
➢ On-line scheduling of training
4
2
4/25/2017
Conclusions
Gubernatorial Election
City's second largest Election
Higher absentee by mail turnout then previous
Gubernatorial Elections
5
Questions?
6
3
-11-
CITY COUNCIL'S BRIEFINGS
PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN(BUDGET)
STiR OFFICE
4:31 P.M.
Vice Mayor Jones welcomed Catheryn Whitesell, Director - STIR. Ms. Whitesell expressed her
appreciation to City Council for their continued support and distributed a copy of today's briefing which
is attached and made part of this record.
Vice Mayor Jones thanked Ms. Whitesell for the informative presentation
April 25, 2017
4/25/2017
U 6F4
s
4 9
Cii
trategy, Transparency,
nnovation, and esiliency Office
Budget Workshop April 25, 2017
Catheryn Whitesell
Chief Solutions Officer
1
Expense FY 16-17 .FY 16-17 FY 17-18 FY 17-18
Categories. . Half Year FTE Proposed FTE
Personnel $ 261,338 4.0 $ 554,882 6.0
Operating 16,368 128,943
Capital 0 3,800
Total $ 277,706 4.0 $ 687,625 6.0
NOTES:
• Costs reflect full year funding (other departments decreased
similarly)
• Movement to STiR of existing facilitation contracts & external
organization memberships (other departments decreased similarly)
• 2 new staff positions
2
1
4/25/2017
.T.1. . Office Significant Issues
•�• Align the work of the City to City Council Goals
•:° Work with Departments to Open Data to the
Public and to use their data to improve
processes
•:• Build and support a culture of innovation
•:• Work with Emergency Management to do
community outreach on resiliency
3
2
-12-
CITY COUNCIL'S BRIEFINGS
PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN(BUDGET)
CITY ATTORNEY
4:38 P.M.
Vice Mayor Jones welcomed Mark Stiles, City Attorney. Mr. Stiles expressed his appreciation to City
Council for their continued support and distributed a copy of today's briefing which is attached and made
part of this record.
Vice Mayor Jones thanked Mr. Stiles for the informative presentation
April 25, 2017
4/25/2017
77!
City Attorney
Budget Workshop April 25, 2017
Mark D. Stiles
1
City Attorney Operating Budget
Program Unit FY 16-17 FY 16-17 FY 17-18 FY 17-18 Change FY 17
Amended FTE Proposed ! FTE Amended to FY 18
Proposed
Legal Services $4,131,155 40.61 $4,226,703 42.61 $95,548
Total $4,131,155 40.61 $4,226,703 42.61 $95,548 (2.3%)
5%
$211,149 ,
95% $4,015,554
❑Personnel ■Operations
2
1
4/25/2017
City Attorney Outside vs. In-House Counsel
Comparison Cost per hour Outside Counsel vs.In-House FY 13-16
$449
$367
$327 $320
1 I 11
FY13 FY14 FYI, F Y16
• 23 full-time and 1 part-time attorneys supported by 17 professional staff
• Divided into five functional sections:Real Estate;Litigation;Policy and Administration;
Land Use;and Public Education
• Represent and provide legal advice and services to all City departments,boards,
commissions,employees and volunteers
• Provided or managed 39,525 legal service hours in FY 16
• 98%of legal services provided in-house at an average cost of$116 per hour
• The average cost of all legal services provided was$142 per hour
3
City Attorney
FY 2016-17 Accomplishments
➢ Freedom of Information Act:
• Responded to more than 497 requests
• Provided copies of more than 60,000 pages of documents,and more than
109 audio files
• Facilitated the inspection of thousands of additional records
➢ Conflicts, Contracts, and Ordinances and Resolutions:
• Analyzed more than 100 potential conflict of interest scenarios at the
request of public officials and provided written opinions,and disclosure or
abstention letters where appropriate
• Reviewed 588 goods and services contracts for legal sufficiency
• Prepared 172 ordinances and resolutions adopted by City Council
➢ Arena:
• Evaluated and advised City Council regarding proposed amendments to
Development Agreement
• Evaluated loan commitment letter for consistency with approved agreements
4
2
4/25/2017
City Attorney
FY 2016-17 Accomplishments (cont'd)
➢ Revised Sign Regulations:
• Drafted ordinances amending the City's sign regulations in response to a
United States Supreme Court case,Reed y. the Town of Gilbert
➢ Neighborhood Dredging:
• Provided legal support for neighborhood navigational dredging projects,
and the establishment of related special service districts in several
waterfront neighborhoods throughout the City
➢ Beach Ownership Issues:
• Concluded two cases establishing public's right to use and maintain Cape
Henry and Chesapeake Beaches,paving way for beach nourishment
projects
➢ Support for Human Services Mission:
• Concluded 284 child abuse and neglect cases, 15 child protective services
cases,and 47 adult protective services cases
5
City Attorney
FY 2016-17 Accomplishments(coned)
➢ Public Education:
• Resolved U.S. Department of Education OCR Website Accessibility
complaint,which was one of the first of its kind in the country
• Resolved fifteen USDOE,Office of Civil Rights complaints and seven
Virginia Department of Education discrimination complaints
• Reviewed 714 education related goods and services contracts and
four construction contracts
6
3
4/25/2017
Trends and Issues
Budget proposal shows modest 2.3% increase despite
proposed addition of two new FTEs
New FTEs
Realigned attorney staffing to provide additional support requested
by the Department of Human Services
• Administrative Assistant to handle payroll, leave and invoicing
Freedom of Information software suite
Procurement underway
• Expected completion date-June 2017
Working with City Manager and Human Resources
Department to evaluate and implement necessary market
compensation adjustments
7
4
-13-
CITY COUNCIL'S BRIEFINGS
PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN(BUDGET)
OFFICE OF THE CITY AUDITOR
4:48 P.M.
The City Auditor was unable to attend and present.
April 25, 2017
-14-
CITY COUNCIL'S BRIEFINGS
PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN(BUDGET)
CITY CLERK'S OFFICE
4:48 P.M.
Vice Mayor Jones welcomed Ruth H. Fraser, City Clerk. Ms. Fraser expressed her appreciation to City
Council for their continued support and distributed a copy of today's briefing which is attached and made
part of this record.
Vice Mayor Jones thanked Ms. Fraser for the informative presentation
April 25, 2017
4/25/2017
0
Municipal Council and
City Clerk's Office
Budget Workshop FY2017-18
Ruth Hodges Fraser, MMC
City Clerk
1
Municipal Council Operating Budget
Program Unit FY 16-17 FY 17- FY 17-18 FY 17- FY 17-18 FY17-18
Amended 18 FTE Proposed 18 FTE FUNDED i %FUNDED
Municipal
Council $ 525,226 11.0 $ 459,559 11.0 $ 459,559 100%
2
1
4/25/2017
Municipal Council
FY 2017-18 Budget
$459,559
Budget by Fund
100%
•General Fund
$125,844
27.4%
Budget by Expense Category $333,715
72.6%
Pesonnel &Operations
3
City Clerk Operating Budget
Program Unit FY 16-17 FY 16- I FY 17-18 FY 17- FY 17-18 FY17-18
Amended 17 FTE Proposed 18 FTE FUNDED %FUNDED
18
City Clerk $ 626,993 6.0 $ 623,579 6.0 $623,579 100%
4
2
4/25/2017
City Clerk's Office
FY 2017-18 Budget
$623,579 Budget by Fund
100%
$114,058
•General Fund 18.3%
Budget by Expense Category
$509,521
81.7%
Pesonnel •Operations
5
3
-15-
CITY COUNCIL'S BRIEFINGS
PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN(BUDGET)
BUDGET and MANAGEMENT SERVICES and
NON-DEPARTMENTAL
4:52 P.M.
Vice Mayor Jones welcomed David Bradley, Director—Budget and Management Services. Mr. Bradley
expressed his appreciation to City Council for their continued support and distributed a copy of today's
briefings which are attached and made part of this record.
Vice Mayor Jones thanked Mr. Bradley for the informative presentations.
April 25, 2017
4/25/2017 0;)�N °E1
Z
Budget and Management
Services
Budget Workshop April 25, 2017
David Bradley, Director
Budget and Management Services
1
Budget and Management Services
Operating Budget
Program Unit ! FY 16-17 r FY 16-17 FY 17-18 FY 17-18 Change FY 17
Amended 1 FTE Proposed FTE Amended to FY 18
Proposed
29010 $1,525,749 14.0 $ 1,442,622 14.0 $ (177,749) -5.4%
2
1
4/25/2017
FY 2017-18 Budget
Appropriation by Category
$213,913
11.44 14.8%
$1,228,709
\. 85.2
Personnel ■Operations
3
Budget and Management Services
Significant Issues
Mid-year department re-organization which resulted in a
reduction of 1.0 FTE
Budget and Management Services is down from 19.0 FTEs in
FY 2007-2008 to 14.0 FTE for FY 2017-18.
4
2
4/25/2017
st
`iv";
Non-Departmental
Budget Workshop April 25, 2017
David Bradley, Director
Budget and Management Services
1
Non-Departmental Overview
• The Non-Departmental section of the budget
serves as an umbrella for appropriations that
are city-wide in nature.
• Organizational Grants and Community Organization
Grants (COG)
• Audit Contract
• Retiree Healthcare
• Benefits Administration
• Elderly and Veterans Tax Relief
• Central Business District TIF/SSD and TIP Fund
2
1
4/25/2017
FY 2017-18 Budget
Revenue by Fund
$2,431,143,
$7,964,195, 3.2%
10.6%
p476
.3%
$29,928,091,
39.8%
■General Fund TIP Fund CBD TIF Town Center SSD
3
Non-Departmental Significant Issues
Program participation in the Tax Relief for Veterans
Veterans Real Estate Tax Relief 1262
Program has risen 80%since its 1200 1092
adoption in FY 2012-13 1000 945
805
i- Costs have increased 105%from 800 700
$1,745,343 to$3,578,442 600
I II
400
200
0
■FY13 ■FY14 •FY15 ■FY16 ■FY17
4
2
4/25/2017
Community Organization
FY 2016-17
AidNow;$4,000 Judeo-Christian Outreach;$60,000
Armed Services YMCA of Hampton Legal Aid Society of Eastern Virginia;
Roads;$27,500 $20,000
Beach Health Clinic;$47,500 Mother Seton House/Seton Youth
Shelters;$20,000
Chesapeake Care;$20,000 Samaritan House,Inc.;$30,982
Children's Health Investment Program; Senior Services of Southeastern Virginia;
$9,050 $57,804
Children's Hospital of the King's Southeastern Virginia Health Systems;
Daughters, Inc.;$25,000 $36,832
Endependence Center,Inc.;$26,332 The Foodbank of Southeastern Virginia;
$75,000
Equi-Kids;$5,000 Together We Can Foundation;$20,000
ForKids;$15,000
Total:$500,000
5
Organizational Grants FY 2017-18
Achievable Dream;$3,000 Southeast 4-H;$7,500
American Red Cross;$20,000 Square One/GrowSmart Foundation;
$53,000
Court Appointed Special Advocate;$48,000 Students on the Swim;$20,000
Eastern Virginia Medical School;$450,528 Tidewater Builders Association;$78,000
Feed the Kids;$20,000 Tidewater Community College;$6,000
Hampton Roads Chamber of Commerce; USO Wounded Warrior Week;$20,000
$10,000
Hampton Roads Economic Development Virginia Arts Festival;$275,000
Alliance;$400,000
Hampton Roads Military&Federal Facilities Virginia Beach SPCA;$30,000
Alliance;$226,700
HRPDC-Membership;$362,800 Virginia Dare Soil&Water Conservation
District:$8,000
HRPDC-MMRS;$90,000 Virginians for High Speed Rail;$10,000
Navy League;$21,250 Virginia Symphony;$25,000
Opportunity,Inc.(Hampton Roads Workforce Opportunity Grants;$175,000
Development);$106,436
Total:$2,466,914
6
3
-16-
CITY COUNCIL'S BRIEFINGS
PROPOSED FY2017-18 RESOURCE MANAGEMENT PLAN(BUDGET)
CITY MANAGER'S OFFICE
5:08P.M.
Vice Mayor Jones welcomed David L. Hansen, City Manager. Mr. Hansen expressed his appreciation to
City Council for their continued support and distributed a copy of today's briefing which is attached and
made part of this record.
Vice Mayor Jones thanked Mr. Hansen for the informative presentation.
April 25, 2017
4/25/2017
s ,sNu cy
tt
City Manager's Office
Budget Workshop April 25, 2017
David L. Hansen, City Manager
1
City Manager's Office
Operating Budget
Program Unit FY 16-17 FY 16- FY 17-18 FY 17- Change FY 17 Adjusted
Adjusted 17 FTE Proposed 18 FTE to FY 18 Proposed
City Manager's o
Staff $2,295,493* 14.0 $2,085,461 14.0 $(210,032) (9.1/a)
Office of
Volunteer 211,248 2.5 211,508 2.5 260 0.1%
Resources
Communications 1,524,018 16.5 0 0 (1,524,018) (100.0%)
Office**
Total $4,030.759 33 2,296,969 16.5 $(1,733,790) (109%)
*FY 2016-17 was reduced by$183,084 to reflect mid-year transition to the STiR Office
**For FY 2017-18,the Communications Office will operate independently
2
1
4/25/2017
City Manager's Office
FY 2017-18 Budget
Budget by Fund
$151,314
7%
■General Fund
Budget Appropriation by Category
-_ 1 $2,145,655
93%
Personnel ■Operations
3
2
-17-
CITY MANAGER'S BRIEFING
STORMWATER PROJECT
IMPLEMENTATION PLAN
5:09 P.M.
Vice Mayor Jones welcomed Phil Davenport, Director — Public Works. Mr. Davenport expressed his
appreciation to City Council for their continued support and distributed a copy of today's briefing which
is attached and made part of this record.
Vice Mayor Jones thanked Mr. Davenport for the informative presentation.
April 25, 2017
4/25/2017
\fl3 Virginia Beach
•
• •
PROPOSED STORMWATER PROJECT
IMPLEMENTATION PLAN
• Execution of New and Expanded Flood Control Projec
o Program Options
PHILLIPA. DAVENPORT
DIRECTOR OF PUBLIC WORKS
APRIL 25,2017
1
FLOOD CONTROL PROJECTS IN THE PROPOSED FY18-23 CIP BASED ON THE
FIFTEEN YEAR $300M*ADDITIONAL FUNDING PROGRAM
Estimated Funding in Funding in Funding in Remaining
Project Total Project A • Years 1-6 FY Years 7-10 Years 11-15 Balance to
Cost 18-23 FY 24-27 FY 28-32 Complete
Windsor $35M $3.8M $16.5M $8.3M $6.3M 0
Woods
Princess $66M 0 $20M $39.5M $6.5M 0
Anne Plaza
The Lakes $28M 0 $2M 0 $26M 0
Sherwood $l 0 $3M 0 0 $11
Lakes
Sim $9M
Eastern
Shore Drive $83.2M $13.1M $35M $11.5M $6M $17.5M
Drainage
Ashville Park $4M$23.5M 0 $9M 0 $6.3M $11 7M
$82
Central $113M $0.3M 0 0 0 $112.7M
Resort
Totals $380.2M $17.3 $85.5M $59.3M $51.1M $166.9M
Note:Operation 8,Maintenance and Water Quality is approximately$104M
Flood Control is approximately$196M
2
1
4/25/2017
INFRASTRUCTURE PROJECT
DEVELOPMENT PROCESS
Typical Project Activity Flow and Components
Buggers,Gram..CIP. I PROJECT Prosecy Gosls
\CONCCEPT
Staff Consultants
"Ow.' __.. __. _.__._ PROJECT tinkles
The Pub. TEAM Others ATMctod
Dramrgs Specs.Olhsv Documents
funcrmntapacrry Strength Arrangement
Env,ronmmlal l Location.Righrr-ol-Way
Par npanorr PLANNING ukhnrs
6 DESIGN pence
Geolechmcal Tone-Schedule.Se
Appearance ESTNJA TES,
Pnmrrrrtg Rrvrr*,and ApprovM
NUtee to Brad., I BIDDING I ppowPg,Annoys,Award I
AWARD .0401
/muecnon 6 Teslmg $ MeasrdanMl
suneyr,g fsynrenr
Safety CONS TUC TION Tin Management
untweseen Condemns Cwmrunrcxrwn
Change Orders vuekc[mvenrence
Howl ktyaeslm PROJECT Loans and clans
rent Opratpon
k r — CLOSEOUT Co Rose.fol,
'swoon'
Source:American Public Works Association 3
3
PROJECT DEVELOPMENT PROCESS
o Preliminary Engineering Analysis and Report (9-18 months) (Modeling)
• Identify, Model and Quantify the Problems
• Identify any Improvements that can be Quickly Implemented
• Establish Feasible Alternatives and Costs
• Select Alternatives for Implementation
• Develop Phasing Plan
o Design (15-30 months)
• Develop Construction Documents— Plans, Specifications, other Bid Documents
o Environmental and Permitting (9-36 months)
• Environmental Assessment/ Environmental Impact Statement
• Permits
o Acquisition (9-24 months) (If required)
• Acquire Needed Lands, Easements, and Rights-of-Way
o Utility Adjustments (6-12 months) (If required)
• Relocate Utilities in Conflict with Needed Improvements
o Construction 12-36 months er hase
4
2
4/25/2017
7-028 WINDSOR WOODS DRAINAGE
• Improvements to address severe structural and
roadway flooding
• Includes tide gate, pump stations, &drainage
system improvements S{WW PAP
• Construct canal improvements 5/2017— 10/2018
• Project will be designed and constructed in multiple
phases
Schedule
• Begin Construction of Canal Improvements May 2017
• Began Preliminary Engineering Analysis and Report October 2016
• Begin Design Activities July 2017
• Begin Acquisition November 2019
• Begin Permitting July 2019
• Begin Utility Relocations July 2020
• Begin Construction July 2020
5
7-050 PRINCESS ANNE PLAZA DRAINAGE AREA
Improvements to address severe structural and
roadway flooding
-z6+
Includes multiple pump stations,tide gates, closure
structures, and drainage system improvements WW' PAP
Project will be designed and constructed in multiple
phases
�'kc
Schedule
• Began Construction of Ditch Improvements May 2017
• Began Preliminary Engineering Analysis and Report October 2016
• Begin Design Activities July 2017
Begin Acquisition July 2020
• Begin Environmental Review Process&Permitting July 2020
• Begin Utility Relocations March 2021
• Begin Construction July 2022
6
3
4/25/2017
7-051 THE LAKES DRAINAGE IMPROVEMENTS
• Improvements to address severe structural and
roadway flooding """ I pap
• Includes pump station,tide gates, diversion of
drainage away from the Lakes-directly to
London Bridge Creek, and other drainage
system improvements ME LAKES
• Project will be designed and constructed in
multiple phases
Schedule
• Began Preliminary Engineering Analysis and Report October 2016
• Begin Preliminary Design Activities July 2017
• Begin Acquisition July 2028
• Begin Permitting July 2028
• Begin Utility Relocations July 2029
• Begin Construction July 2029
7
7
7-048 SHERWOOD LAKES DRAINAGE IMPROVEMENTS
• Improvements to address severe roadway and
property flooding
• Project will design and construct initial drainage
?
improvements including interconnecting two lakes ,,,
'�hcl+'+a. 4,
and constructing connection services for temporary .w;� a•.,�.,
pump '', +�..s7,
'
• Future phases including downstream culvert
,�. • T.n•..Y PumFloc•Uon
improvements and pump station are not included in
the current proposed 15 year program !' NIA:-: 4, .
Schedule
• Completed Preliminary Engineering March 2017
Analysis and Report
• Begin Design Activities July 2017
• Begin Acquisition July 2017
• Begin Permit Application July 2017
• Begin Utility Relocations July 2018 Remaining BTC after
• Begin Construction January 2019 15 years: $9 M
e
8
4
4/25/2017
7-151 EASTERN SHORE DRIVE DRAINAGE
• Includes tide gates, pump IOW
stations, canal improvements and 4®
drainage system improvements ` , _ �*,1, .
■ Design and construction of - ti a ,
Section I & II
• Project will be constructed in
multiple phases
SECTION PHASING
Schedule
• Interim Tide Gate Construction Completion July 2017
• Began Design Activities November 2015
• Begin Acquisition &Permitting July 2017
• Begin Construction July 2018
• Completion Section I & II July 2029 Remaining BTC after
15 years: $17.5 M
e
9
7-047 ASHVILLE PARK DRAINAGE IMPROVEMENTS
• Storm water improvements to address severe ,t.
roadway and property flooding
• Improvements include tide gate, pump station, ,
detention ponds and storm drain system _
upgrades _
• Funding for Initial Phase only
• Exploring cost participation agreement with
current developer — I
Schedule
• Preliminary Engineering Analysis Feb.2017
&Report Completed
• Begin Design Activities July 2017
• Begin Acquisition&Permitting July 2018 Remaining BTC after
• Begin Utility Relocations July 2019 15 years: $8.2M
• Begin Construction of Initial Phase July 2019
10
10
5
4/25/2017
7-041 CENTRAL RESORT DISTRICT
DRAINAGE IMPROVEMENTS
Improvements to address structural
and roadway flooding
Includes tide gates, pump stations,
ocean outfalls, and other drainage
system improvements
Project will be developed in multiple
phases
Programmed rp
Funding: $300 K ,1.1
`"xI
Current and
Remaining BTC after
15 years: $112.7 M
11
7-400 ARAGONA DRAINAGE IMPROVEMENTS
Storm drain improvements to
address severe roadway and
property flooding
Currently in the CIP GtLa
Currently under design
$1 .4M Additional Funding
Total Budget $3.7M
xj
Schedule `�. ►
ssii
■ Began Design August 2016 mo I
• Begin Construction July 2018
• Completion July 2019
12
12
4/25/2017
7-027 SWM MASTER PLANNING, ANALYSIS, AND
INVENTORY
Creating detailed Stormwater Models of the City's 31 Watersheds
• Includes Preliminary Engineering Analysis of known areas
experiencing recurrent flooding and also will identify future Capital
Drainage Projects 6
• Funding necessary to complete the project
• 3 Watersheds Completed
• 6 Watersheds Underway '�`,Q
22 RemainingWatersheds ��
13
1111111111.111="
13
TEN YEAR PROGRAM OPTIONS
OPTION 1 —Accomplishing the proposed additional
$300M program in 10 years, rather than 15 years (which
is the basis of the currently proposed CIP).
OPTION 2 —Accomplishing the full $464M program in
10 years; i.e., all of the flood control projects in the
proposed CIP fully funded.
14
7
4/25/2017
FUNDING OPTIONS
Proposed 5300M Option 1:$300M Option 2:$46461
15 year plan 10 year plan 10 year plan
Real Estate Tax 0.8 0.8 0.8
ERU Daily Rate Increase
FY 18 2.5 Cents 3.0 Cents 5.0 Cents
FY 19 2.5 Cents 3.0 Cents 5.0 Cents
FY 20 2.5 Cents 3.0 Cents 5.0 Cents
FY 21 2.5 Cents 3.0 Cents 5.0 Cents
FY 22 2.5 Cents 3.0 Cents 5,0 Cents
Total- 12.5 Cents 15.0 Cents 25.0 Cants
Daily ERU Rita aMr 5 55.8 Cents 55.3 Cants 68.3 Cents
yam
Annual ERU Rate after 5 8203.67 5212.80 $249.30
years
Note:Current Daily ERU Rate is 43.3 Cents
Current Annual ERU Rate is$158.05
1 Cent/ERU=$906K Annual
15
15
WHAT'S NOT INCLUDED
• Emerging Areas of Flooding Concern
o Lake Chubb / Bradford Lake
Maintenance Work with Navy(Begin July 2017)
o Hollis Road
n Church Point
Western Shore Drive
Flood Control Projects Identified Via the
Comprehensive Response Plan to Sea Level Rise
SWM Master Planning, Analysis, and Inventory
identified flood control projects
Complete in 2019
Balanced Program
16
S
4/25/2017
DISCUSSION
17
PROPOSED FY 2018 — 2023 SW CIP PROGRAM
FLOOD CONTROL PROJECTS
Water
Quality & Flood Control
Regulatory
Compliance & SW Tech. Serv.
41‘ �xsr
Operations &
Maintenance
* 18
18
9
4/25/2017
Comprehensive Master Plan Integration of
multi . le stormwater issues
e Stormwater management and
'Creek ® flood mitigation
LynnnavenR
'ID iver • 31 Watersheds are updated
Elizakev, ��`�/Creek • Stormwater quality improvement
River "; �' cm •
— TMDLs(TN,TP,TSS,bacteria)
• Regulatory compliance
— NPDES MS4,TMDLs
• Sea level rise and tidal surge
• Capital improvement planning
North and funding
Landing
River Back °
• Bay
�ISeaLevcl'1'
19 I Trident Approach January 27,2017 {�•"•"`
19
Sea Level Rise Study Approach
2.Adaptation Strategies
Tailoring the solutions
1. Sea Level Rise/ Recurrent Flooding Impacts
Defining the problem
WI
aLevel Wise
20 I Trident Approach January 27,2017 rr.•r""M"0"'"
20
1\)
4/25/2017
Bringing together the elements
��)1 T •.• .,,y 0 250 500 750 1.D00'
41,
;r cp.1)/•••1S If -
r` It: *8 8, °b,f;, so ° • Coastal
•co .�.• • :;� ° • : Flooding
66*aw o'•g°V- 4�° cam° •.pOg °°°O0 °�. ►o ; 1
�` . °° ° p• 9 as 74,7 o 'f.tAvfj , t� ? • Stormwater
•
e Conveyance
• `f I ���1.re, ; p' o
�1 v _ - amA
Legend hw ° • Combined
Coastal Floodplain r Flooding
a
O Stormwater Drop Mint t .
• Stormwater Pipe """'�
✓ Stormwater Outfall ?
SStormwater Flooding
21
Schedule
Sea Level Rise /
Master Drainage Update Recurrent Flooding Study
• Lynnhaven Watershed — •Lynnhaven Watershed —
complete Fail 2017 complete Winter 2017-2018
• Elizabeth River Watershed — •Elizabeth River Watershed —
complete 2018 complete Summer 2018
• Oceanfront Watershed —2019 •Oceanfront Watershed—
complete Summer 2018
• Southern Rivers Watershed—
sub-basins 9 & 10 complete •Southern Rivers Watershed—
Fall 2017 sub-basins 9 & 10 complete
Spring 2018
N13ISeaLevelWise
22 I Trident Approach January 27,2017
.....ft..6 v..=nn.x
22
11
4/25/2017
7-036 BAKER ROAD CULVERT
AND DITCH IMPROVEMENTS
Storm drain pipe and ditch
R -, improvements from Baker
E Rd. to Diamond Spring Rd.
t north of Northampton Blvd.
• Coordinating with Burton
e-a'v Station SGA
. Acquisition phase
K .a.I • Construction: 1/2018 -
'� 6/2019
Programmed
Funding: $450 K
23
7-037 BELLAMY MANOR OUTFALL DITCH
yy Y 4�° 3.. ,a.' , ti.
d� ` mod' 1 1;". >; Programmed
it7gm.V,, ' w s A. Funding: $750 K
Imp'"•-q �' $ ` ' :".
k '�'wr
i '.; :.°4 Drainage improvements to the
3 c c< o existing primary drainage
_`°`�,,,, �• r k' _ system within Bellamy Manor
� r o
4� ^ �' C !hF aw, a '� c a' °
s .l� .., Under design & acquisition
4 ` 4 ' I • Advertise for Construction:
f�' e �, , o 5/2017 (1 Year Construction)
C, rKi °ti.E D°v II
24
12
4/25/2017
7-402 COLLEGE PARK/LEVEL GREEN
DRAINAGE IMPROVEMENTS
Improve neighborhood storm
drain system
• Under Preliminary Design
( • PW Operations is cleaning
and inspecting critical pipe
locations
• First phase of construction
improvements scheduled for
- Fall 2018
. 4, Programmed
Funding: $500 K
25
7-413 NEIGHBORHOOD STORMWATER
INFRASTRUCTURE IMPROVEMENTS II
Programmed Current Projects
Funding:
$550 K FY18 24th-1/2 Street Drainage
I m p'ts
w1 Thalia Drive Culvert
Replacement
Completed Projects
Indian River Rd. Culvert Imp't
Muddy Creek Rd. Culvert
Imp'ts
• Ocean Park Drainage Imp't
Indian River Rd. Culvert • Southside Rd. Drainage Imp't
• Oak Street Drainage
Before After
26
26
13
4/25/2017
7-005 NORTH LAKE HOLLY WATERSHED
Legend Programmed
Completed Funding: $23.47 M
- Section I-A $1.43 M
Section I-B$2.47 M {3 ej,.r *' . k'
Section II $3.95 M *,"' • .
Under Construction '
•
k + • It
- Section IV $3.44 M
r c
Const. 9/2016-12/2017
•
Under Design "y,
- Section 1-C $2.70 M �+..--•-i. � r
;
Const. 1/2019-12/2019 -- : •4- rr•" 1w
, � , �=;. 1
Section IIIA $462 M *rsr ,. -'.• 1 t , h ,f,r \f
Const. 6/2017-6/2019
Section III B$4.86 M
Const. 112019-12/2020
Completion in December 2020
27
27
7-016 SOUTH LAKE HOLLY WATERSHED
Legend :.
Completed ,.
Section III $2 3 M -
•
Const. 9/2013 ��'
A
Under Construction i;,' ti
.
Section II $4.71 M «a -
Const. 9/2014-6/2017
Section I $0.60 M }-"-
•
Const.9/2014-612017 l
Under Design
r- 1 Section IV $9.0 M s
Const. 7/2017 -10/2019
Programmed
Funding: $16.61 M Completion in October 2019
28
1�,
4/25/2017
7-024 SOUTHERN CANAL / LEAD DITCH
AND CULVERT IMPROVEMENTS
Canal / Lead Ditch and Culvert Improvements within
southern watersheds
• 5 Completed Culvert Improvement Projects
• 2 New Culvert/ Ditch Improvement Projects
• Charity Neck Rd.
• Pleasant Ridge Rd.
o _- \ 8 '* Programmed F;' ;I ,i1;
�--- j Funding:
- 'r $300 K/year
1 e
tee' i 4"' �i'1i; 1 ` ?'i l {
0 Ai--
p O
29
WATER QUALITY & REGULATORY
COMPLIANCE CIP
Water Quality & Flood
Regulatory Control
Compliance
Operations &• • Maintenance
30
15
4/25/2017
7-042 SURFACE WATER REGULATORY
COMPLIANCE PROGRAM
Annual ongoing operational compliance
activities for the MS4 Stormwater Permit
Program Administration and Reporting
Annual Compliance Report, Program Plan Implementation and
Updates, Staff Training, City Facility Management
Operational Requirements
Illicit Discharge & Improper Disposal Program, Industrial Stormwater
Program Oversight, Private SWMF Inspection and Enforcement
Program, Floatable Litter Reduction Program, Dry Weather
Screening Program
Infrastructure Data Management
System Inventory Collection, Outfall and Drainage Area
Mapping, GIS Data Development
Public Outreach and Education
Outreach Programs, Website, & Residential SWMF Program
31
7-414 STORM WATER QUALITY
IMPROVEMENTS II
Pollutant reduction and water quality monitoring activities for all watersheds
Identification - Design - Construction "'
of water qualityimprovement projects • •
� p p l '
in all watersheds ,. ;tlj •.
5 Projects required to be constructed by
June 2021
• Evaluate project cost effectiveness and
Chesapeake Bay Action Plan
prioritization project construction
Estimated First Phase (2016-
Includes Regional Stormwater Management 2021) Pollutant Reductions due
Facilities (SWMFs)and Cost Participation June 2018
for SWMF Projects
Chesapeake Bay TMDL Action Plan - 390 lb/yr Phosphorus-
Citywide Local TMDL Action Plan for - 1610 lb/yr Nitrogen
Bacteria due June 2018 - 150.220 lb/yr Sediment
Annual Comprehensive Water Quality Second and Third Phases may
Monitoring Program be reduced by HRSD SWIFT
32
16
4/25/2017
7-406 ELIZABETH RIVER TMDL
IMPLEMENTATION PLAN
Identification - Design Construction : '
of Water Quality Improvement projects '° � ...
to meet the Chesapeake Bay TMDL
due June 2018
• SWMF Retrofit Projects m - ` •
• Constructed Wetland Projects
• Shoreline Management Projects h+ "�� �
• Stream Restoration Projects 1` `
Local Bacteria TMDL Action Plan
Implementation due June 2018 «&Ma
Proposed Kemps Lake BMP
Retrofit Project to provide pollutant
reductions estimated at 300 lbs/yr
gam- x1W of phosphorus removal
33
7-153 LYNNHAVEN WATERSHED RESTORATION
Identification — Design
•
Construction of Water Quality ..
Improvement projects to meet
Mill Dam Creek
the Chesapeake Bay TMDL due Before Construction
June 2018
SWMF Retrofit Projects
Constructed Wetland Projects
zr y •
Shoreline Management Projects -ev,
Stream Restoration Projects ,-
Local Bacteria TMDL Action Plan • ,
Mill Dam Creek
Implementation due June 2018 Stream Restoration
After Construction
34
17
4/25/2017
7-410 SOUTHERN RIVER TMDL
IMPLEMENTATION PLAN
Identification - Design - Construction
of Water Quality Improvement
projects for waterways with Local
Phosphorus TMDLs with Action Plan
due June 2018
SWMF Retrofit Projects _ -
Constructed Wetland Projects
Shoreline Management Projects
Stream Restoration Projects •
Local Bacteria TMDL Action Plan 4 �
Implementation due June 2018 =1 -
B CK B 1
WA rt.itslit.tt
It 5 K( •SAVI\
35
7-043 WATER QUALITY AND RESTORATION
PARTICIPATION PROJECTS II
Lynnhaven River Basin Ecosystem Restoration Project Joint
Venture with the Army Corps of Engineers (USACE)
Phase I Habitat Restoration
Reef habitat
Submerged aquatic vegetation,
and
Wetlands Oyster Reefs in the Lynnhaven River
Schedule
Began Design Activities July 2015 014
Began Acquisition&Permitting Feb.2016
Begin Construction` Sept. 2017
*Subject to Federal Appropriations
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18
4/25/2017
STORMWATER FY 2018-23 SW CIP PROGRAM
OPERATIONS & MAINTENANCE
Flood Control
--(----' ()____
Water
Quality&
Regulatory
Compliance
Operations &
Maintenance
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7-411 OCEANFRONT SW FACILITIES MAINTENANCE
Tier 1 — Flood Control
Current
Fundin 750,000 750,000 750,000 750,000 750,000 750,000 750,000 750,000 750,000 750,000 7,500,000
Addhbnal 900,000 900,000 900,000 900,000 900,000 900,000 900.000 900.000 900,000 900,000 9,000,000_
1,650,000 1,650,000 1,650,000 1,650,000 1,650,000 1,650,000 1,650,000 1,650,000 1,650,000 1,650,000 16,500,000
Scope: Ongoing project—Make necessary repairs to Hurricane Protection Project
FY 17 Active Projects: FY 18 Planned Projects:
16th/42"d Flap Gates 16th Street Site Improvements Seawall Repairs
Seawall Encroachments 16th Street Outfall Gates Ocean Front Slab Repair
Stair nosing Replacements 42"d Street Outfall Repairs Mechanical Repairs
16th Street,Phase 2 Stair Nosing Replacements Electrical Repairs
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19
4/25/2017
7-412 SW PUMP STATION MAINTENANCE
Tier 1-Flood Control
FY18 FY19 FY20 _ s...._ .�a. FY24 a.1.5, FY26
anent
wnding 1,250,000 750,000 750,000 750,000 750,000 750,000 750,000 750,000 750,000 750,000 8,000,000
Addkbnal ,500.000 500,000 500,000 500,000 500.000 500,000 500,000 500.000 500,000 500,000 5,000.000
1,750,030 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 13,000,
Scope: Ongoing project—Make necessary repairs and rehab 15 Pump Stations
FY 17 Active Projects: FY 18 Planned Projects:
SCADA Installation Ocean Park Ph II(construction)
Sherwood Intakes/Discharge(design) Sherwood Lakes Intake(construction)
Ashville Park Weir(design) Ashville Park Weir(construction)
Ocean Park Ph II(design) Wet Well Cleanings
16th/42nd Station Repairs 79th Street Pump Station Rehab
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7-023 PRIMARY SYSTEMFRASTRUCTURE
IMPROVEMENTS II
Tier 2
FY 18 22 FY 23 FY 24 FY 25 FY 2441111g Total
1411
Current
Funding 2270,000 2,270,000 2,270,000 2,270,000 2,270,000 2,270,000 2,270,000 2,270,000 2,270,000 2,270,000 22,700,000
AdditionaI 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 5.000,000
2,770,000 2,770,000 2,770,000 2,770,000 2,770,000 2,770,000 2,770,000 2,770,000 2,770,000 2,770,000 27,700,000
Scope: Ongoing project— Design,permit,and perform off road ditch maintenance
FY 17 Active Projects: FY 18 Planned Projects: Program Cycles:
Ditch Zones D&L Ditch Zones E&K • 16 years-Original Cycle
• 8 years-Goal Cycle
• 12 years-Current Cycle
• 11 years-Cycle w/$500k more
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20
4/25/2017
7-026 RESIDENTIAL COST PARTICIPATION
Tier 2
FY FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY FY27
41111
anent
111111111
Funding 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000
Additional 100,000 100,000 400,000 100,000 100,000 100,000 100.000 300.000 100,000 100.00 L000,000
150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150000 1,500,000
Scope: Provide 50%cost share with citizens to treat lake vegetation
FY 17 Active Projects: FY 18 Planned Projects:
Lake Dowdy To be determined with future requests
East Lake Trant
Lake Trant Berkshire
Great Neck Lake
Salem Lake
Lake James
_ .g...,...._._. ....,e,.� _.�. .<.�"- 41
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7-415 LAKE & CANAL MANAGEMENT II
Tier 2
MIL-FY 19 FY 21 FY 22 FY 23 FY 24 -.._FY 27 S
Current
Funding 4,900,000 4,900,000 4,900,000 4,900,000 4,900,000 4,900,003 4,900,000 4,900,003 4,900,030 4,900,000 49,000,000
Additional 500.000 500.000 500,000 500.000 5Qu000 500,000 500.000 500,000 500.000 500,000 5,001000
5,400,000 5,400,000 5,400,000 5,400,030 5,400,003 5,400,000 5,400,000 5,400,000 5,403,000 5,400,000 54,000,000
Scope: Ongoing project-Dredge lakes to restore design depths
FY 17 Active Projects: FY 18 Planned Projects:
Windsor Oaks Canals 1 &2 Windsor Oaks Canal 3
Green Run 2 Green Run 3,4,5
Brookside 1
Green View Lake 1
Centre Point 1
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4/25/2017
7-416 SW INFRASTRUCTURE
REHABILITATION & IMPROVEMENTS II
Tier 2
Funding 5,750,000 5,750,000 5,750,000 5,750,000 5,750,000 5,750,000 5,750,000 5,750,000 5,750,000 5,750,000 57,500,000
Add itionaI 500000 .003 4..8..' 4 000 000 4000000 4.000,000 1212A112 4.000.000 1,M,000 4.000.000 38.500.
8,250,000 9,750,000 9,750,000 9,750,000 9,750,000 9,750,000 9,750,000 9,750,000 9,750,000 9,750,000 96,000,000
Scope: Ongoing project—Make necessary repairs and rehab piped systems
FY 17 Active Projects: FY 18 Planned Projects:
Green Run Pipe Rehab Kings Grant Pipe Rehab
Glenwood Pipe Rehab Magic Hollow Pipe Rehab
Pine Ridge Pipe Rehab
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HOLLIS AND PLEASURE HOUSE ROADS / SHORE
DRIVE / CHURCH POINT DRAINAGE PARTIAL
Tier 2 New Project in FY 18
Funding Need=$3M(FY18$300K,FY 19$1.4M,FY 20$1.3M)
n„eng
wading o 0 0 0 0 0 0 0 0 0 0
Ad drtbrul 300,000 1,400,000 1,300,000 0 0 0 0 0 _ 0 0 3.000.000
300,000 1,400,000 1,300,000 0 0 0 0 0 0 0 3,000,000
Scope: New project to address flooding in this area
• To address severe roadway and property flooding
Address initial system capacity limitations
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22
4/25/2017
CANAL MANAGEMENT
Tier 3 New Project in FY 18
Funding Need=$2M/yr
Current
wndIng 0 0 0 0 0 0 0 0 0 0 0
Additional .,000.000 ISM000 2.000.000 z 000g0Q L0 0.000 L000.000 z 000.000 z 000.000 2000.000 J,000.000 Ammo
00o
2,000,000 2,000.000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000p00 2,000,000 2,000,000 20,000,000
Scope: Proposed Ongoing project—Dredge/restore canals throughout the City
• 47 miles of canal&25 year cycle
• Restore urbanized canals to original drainage capacity and flow rates
• Dedicated funding mechanism to address canals without impacting lake dredging cycles
• Typical projects similar to Windsor Oaks canal projects
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-18-
ADJOURNMENT
Mayor William D. Sessoms,Jr., DECLARED the City Council Meeting ADJOURNED at 6:38 P.M.
I
A nda Finley-Barnes MMC
Chief Deputy City Clerk
Ruth Hodges Fraser, MMC
City Clerk
April25, 2017