HomeMy WebLinkAboutMAY 23, 2017 WORKSHOP MINUTES s -1-
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VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
May 23, 2017
Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S WORKSHOP in the City Council
Conference Room, Tuesday, May 23, 2017, at 4:00 P.M
Council Members Present:
Jessica P. Abbott, M. Benjamin Davenport, Robert M. Dyer,
Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS
Kane, Mayor William D. Sessoms, Jr., John E. Uhrin and
Rosemary Wilson
Council Members Absent:
John D. Moss
James L. Wood
May 23, 2017
-2-
CITY MANAGER'S BRIEFINGS
CITY HALL 2020
PLANNING STUDY
4:00 P.M.
Mayor Sessoms welcomed Tom Nicholas, Facilities Manager — Public Works and Tony Bell and Josh
Bennett with Mosley Architects. Mr. Nicholas expressed his appreciation to City Council for their
continued support and distributed a copy of today's briefing which is attached and made part of this
record.
Mayor Sessoms thanked Mr. Nicholas for the informative presentation.
May 23, 2017
5/23/2017
CITY OF VIRGINIA BEACH
NEW CITY HALL
PROJECT UPDATE
May 23,2017
c'rru r
Virginia Beach
MOSELEYARCHITECTS
1
CITY HALL-PROJECT APPROACH
• PROJECT BACKGROUND/HOW WE GOT TO THIS POINT
• SPACE NEEDS ASSESSMENT
• SITE ANALYSIS
• SITE OPTION DEVELOPMENT
• BUILDING VISION
• BUILDING OPTION DEVELOPMENT
• PROJECT SCHEDULES
• ESTIMATED PROJECT BUDGETS
• POINTS TO CONSIDER
• REUSE OF BUILDING 1/CONSTRUCTION OF BUILDING 3
2
1
5/23/2017
CITY HALL—PROJECT BACKGROUND
When we met in January we:
■ Took a close look at the material condition challenges in our current City
Hall, Building 1
• Asbestos Containing Materials in many locations
• Aging critical systems
• Electrical switchboard,panel boards and service distribution system
• HVAC air handling units,fan-coil units,convectors,dielectric couplings
chill and hot water pumps
• Plumbing fixtures
• Fire protection piping and sprinklers
• Lack of back-up/emergency generator power
• Inadequate physical security features
• Inadequate IT/Data/Video/Public Address systems
3
CITY HALL—PROJECT BACKGROUND
Asbestos Containing Materials
Fire Proofing Applied to Upper Floor Joists
a
ow-
4
2
5/23/2017
CITY HALL- PROJECT BACKGROUND
Asbestos Containing Materials
Mudded Pipe Fittings
's
•
CITY HALL-PROJECT BACKGROUND
Asbestos Containing Materials
Residual Above Drop Ceilings, On Ductwork and On Duct
Vibration Cloth
1
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6
3
5/23/2017
CITY HALL-PROJECT BACKGROUND
Main Electrical Switchboard, Panel Boards and Service
Distribution
48 Years Old
,. --A 1
1 /4. 1
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t rf 7
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7
CITY HALL-PROJECT BACKGROUND
9 Air Handing Units
AHU-1 Through AHU-7, 48 Years Old
AHU-8, 39 Years Old
AHU-9, Salvageable
i . 4.4 Alt
4.
41. 4
1
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4
5/23/2017
CITY HALL- PROJECT BACKGROUND
When we met in January we:
• Reviewed the building program completed by Moseley Architects in
November 2016.
• B-1,80,000 gross SF-62,000 net SF of usable space.
• Purchasing Office can't co-locate with Finance
• City Attorney Real Estate can't co-locate with City Attorney
• Council Chambers, Mayor—City Manager Spaces,Staff Admin Areas don't
meet today's needs, let alone the needs of 50 years from now.
• Need 123,000 gross SF today—we have 80,000.
• Need 149,000 gross SF in 2070—we have 80,000.
• We're short 70,000 gross SF.
9
CITY HALL-PROJECT BACKGROUND
When we met in January we:
• Discussed other space deficiencies at the Municipal Center
• IT Department—Needs additional SF now and long-term
• Public Utilities Department—Needs additional SF now and long-term
• A"combined PU/IT facility"would require 77,000 net SF
• Renovating and repurposing B-1 for this function looks like an opportunity
• Public Safety/Police Department, B-11
• Basement and 2nd Floor of B-2 would make great swing space for B-11
renovation
• Public Works Department—Needs more SF now and long-term in B-2
• Could consolidate using 2nd and 3rd floor of B-2
• Planning Department—Needs more SF now and long-term in B-2
• Could provide better public service using entire 1st floor and basement of
B-2
10
5
5/23/2017
CITY HALL- PROJECT BACKGROUND
An adequate solution enables us to co-locate and
consolidate City Hall functions in a 149,000 gross SF
state-of-the-art facility
An elegant solution does that and enables us to
cost-effectively meet the additional 77,000 net SF
of space needs at the Municipal Center
11
CITY HALL-SPACE NEEDS ASSESSMENT
PAai the,ab n of of..Non conem,ante w author. for.ar .iso tennMhnth.Crowmeal A o.ech ph Idle.n a Do auanm..s.owls.M.to.afedev b leu.o6.c.:Mew.reth Your Mall
nab lln tells .MM your to
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of n pbml.na.Iw Ov.. pNo
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noes.for ucn mot.Er.mp4.at Me «Wa d.lo souNO. .h.MWaadM N.,.None,.Y INOIN.'Cu.b^t
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a cuwMosm Warn tnfaam oncu*WM O .,you Isere
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Nor ie Nn usual runt«al m.«inp o.nic,M.'y§
NnM n the manmum nons.1 jQ
12
6
5/23/2017
CITY HALL-SPACE NEEDS ASSESSMENT
CITY OF VIRGINIA BEACH-NEW CITY HALL
SPACE REQUIREMENTS CURRENT 2020 2030 2040 2070
SUMMARY NEEDS NEEDS NEEDS NEEDS NEEDS
PEPS NSF PEPS NSF FES NSF PETS NSF FES NSF
CITY HALL
BUDGET AND MANAGEMENT SERVICES 15 2,731 10 2.803 17 2,670 20 3,300 23 3,800
CITY ATTORNEY 43 11,106 48 12,014 50 12,407 54 13,302 54 13.410
CITY AUDITOR 7 2,741 8 2,003 11 3,475 18 4,344 18 4,041
CITY CLERK 8 2,205 0 2,205 8 2,206 O 2,206 6 2,237
CITY MAYOR/CITY COUNCL/CITY MANAGER 21 17,203 21 17,208 22 17,532 22 17,002 22 17,021
COMMISSIONER OF THE REVENUE 65 12,663 70 13,230 70 13,042 71 14,106 71 15,004
FINANCE 50 17,110 70 18,822 74 10,113 74 18,113 74 10,113
MEDIA AND COMMUNICATIONS 17 6,446 10 0,743 22 7,404 23 7,580 25 8,145
POLICE AND SECURITY 1 216 1 216 1 216 1 210 1 218
TREASURER 72 13,538 80 14,629 102 15.881 11e 10,004 129 18,058
SHARED SUPPORT SPACES 18,727 10,727 10,727 10,727 18,727
TOTAL PERSONNEL/NSF 300 102,744 345 107,448 375 111,731 403 115,657 423 110,271
CURRENT/REQUIRED GROSS SO FT 128.431 134.310 130,004 144,572 140,089
Required guns square footage calculation above Is determined using an efficiency of 80%.
13
CITY HALL-SITE ANALYSIS
UMW
SITE ANALYSIS INCLUDED:
• ZONING RESTRICTIONS #j
• AVAILABLE UTILITIES
• WETLANDS/BUILDABLE
AREA
PortsmouthO TOWN CENTER SITE
• OWNERSHIP
• VEHICLE AND PEDESTRIAN
ACCESS CENTER SATE
• POPULATION DENSITY .,YM Chesapeake
err p,
Lan4,.
Noe
144..nr
14
7
5/23/2017
CITY HALL-SITE ANALYSIS
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CITY HALL-SITE ANALYSIS
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8
5/23/2017
CITY HALL—OPTIONS
Option la
• Addition to and Renovation of existing City Hall.
Option 1b
• Addition to Building 1.
Option 2
• Construct new 3 story building between Buildings 1 and 2.
Option 3a,3b,3c
• Construct new 3 story building between/adjacent to Building 2 and the School
Board Building.
Option 4
• Construct a new multi-story building and parking deck at Town Center.
17
17
CITY HALL —PHASING
Option la Y.k, %grill.
1 Construct addition to existing Bldg 1. i.�` it r
' if - •,•." *Or- lr-'441:1V' * • 141
"fit v;etlfi.,- ,;,',p. f , :.t br µ..G j
A. fie. 1.$P fort„ - , ...... ....:, lik„,,,0,.
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4At
f� .....°Ibt, :-�„ ltif �,
,ij/ am^ ? - a.j e' ,
18
9
5/23/2017
CITY HALL—PHASING
o4w
Option la u r �� /y '
1 Construct addition to existing Bldg 1. • ,,, .„ ,� y _ �1 �' — '
1 Move Bldg 1 occupants to building s.
7
addition and temporary facilities. ,
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CITY HALL—PHASING
Option la ' 'jrl"` * ' `, '
I Construct addition to existing Bldg 1. ;p.. 7.41. ',: , • .
• ' .,.. �;., :,
•
2 Move Bldg 1 occupants to building "- . ' N` . �. •,' - y,i
addition and temporary facilities. s i
3 Renovate Bldg 1. '` ,
/ .P`; <
if? .....*. •,' %.,—,- , -
•1/4 . r . '' - to
. .4
}
20
10
5/23/2017
CITY HALL — PHASING
Option la " , �M.,f . " "' "'4 'J, , . /tf,�t'.s t
1l �'
1 Construct addition to existing Bldg 1. �, c ' , ; -
2 Move Bldg 1 occupants to building , .,C` .. ' 3h r r ; ^�• _+�"
addition and temporary facilities. P . / d x }} `
3 Renovate Bldg 1. .I,. `At ; — s -oa ',. j ^
,k,„„ Iri. ,,
N.
4 Move occupants back to final location ; .,.. — s .:
(COULD STOP AT THIS POINT) a ry • • / r f f
.�i� e
'mow. .
,if
5
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21
CITY HALL— PHASING
Option la , -r4 a,• f,a '
r
1 Construct addition to existing Bldg 1. *. .. I �~ ,.
`'
2 Move Bldg 1 occupants to building fi . ' ` \ < •s �• , ,-As a
addition and temporary facilities. a _
3 Renovate Bldg 1. _ pIli S '41'
s '
4 Move occupants back to final location. ,.
(COULD STOP AT THIS POINT) I
A •.
5 Construct Bldg 3. if '" ;, . •,.,, ^S.
.
"quo
' ; :,4m . f;
22
11
5/23/2017
CITY HALL —PHASING
Option la ..� .,rR, i ''r, 'xt. K. •k_ ./-fm.
1 Construct addition to existing Bldg 1. y .' — rv. A -
2 Move Bldg 1 occupants to building ' 4., '+ i • N.,'.', 4. -ate •°h �.`
addition and temporary facilities. `�� " -
3 Renovate Bldg 1. .r - , `N.
4 Move occupants back to final location 4
(COULD STOP AT THIS POINT) - \+.; ;Y
5 Construct Bldg 3. :/` ` ti Nib ,-! '. •`4 * X
-.1
6 Move PU and IT into Bldg 3. N 4-.„ -w `
... . . -.�. ..,r 4 = t
III
' F / l 4-'
i
s : :1 •
?Itt,'''.'''11 ,2,:4k.',. ' ..,., _
J
23
CITY HALL — PHASING
IF
j r ;
Option la
lir
. "
1 Construct addition to existing Bldg 1. i..y �» .,
_ .
2 Move Bldg 1 occupants to building ` 1.
addition and temporary facilities. i
��N
3 Renovate Bldg 1. .4''Y .r
1.
tt
4 Move occupants back to final location. z
(COULD STOP AT THIS POINT) t `' a
5 Construct Bldg 3. � °�" . " .-
6 Move PU and IT into Bldg 3. / „„46.6.r -._ \,
^,'
7
.Move occupants of Bldg 11 into ir' 4 •
temporary space in Bldg 2. p. ;!- `,## . ,-1.?
s i 3k
4,Pr ' :r.r.
.ate �.>'
W k e"
$ ' { .,-• y :.�d'.: Iry IVf' # s. . y
' t.0 i
may
24
12
5/23/2017
CITY HALL- PHASING
Option la `ti J/t. •'' K N. , t'_ '- i:.
� e� s t ,f , ...sue,
L Construct addition to existing Bldg 1. fj ,;a ,- z
2 Move Bldg 1 occupants to building # "*
addition and temporary facilities. ,e' te t'` `- ,s
3 Renovate Bldg 1. , -.. � �
. ,fig i
4 Move occupants back to final location..1 ` ' 8 ° 3y
(COULD STOP AT THIS POINT) f� x :; �Y '�"s�S}3
5 Construct Bldg 3. "'� 'w°�a� � " it + ' .', r. y
6 Move PU and IT into Bldg 3. • ,� r�.
7 Move occupants of Bldg 11 into .. 4 t i
•
temporary space in Bldg 2. 1` ., . , irT
S Renovate Bldg 11. o erf. �, ' '+" a '
f q
.o 3' '' 0
s.�
< {,1, t .
25
CITY HALL—PHASING
Option la e `-& '-
f ti+.
1 Construct addition to existing Bldg 1. 0, ... . :. r ?, ''
s^
2 Move Bldg 1 occupants to building • A "'Awt r v `
addition and temporary facilities. Or ..' ;
3 Renovate Bldg 1. +.
4 Move occupants back to final location g
> ,tra .>
(COULD STOP AT THIS POINT) ' i''' ,'t o x •
5 Construct Bldg 3. , _R- ?a �_ " '. ".� , .,
6 Move PU and IT into Bldg 3. � .rp�� •�y 1
7.Move occupants of Bldg 11 into ••,,,' ,I.. , . .•2-t 4 *."h, �
temporary space in Bldg 2. -- '7 ',{� ,
S Renovate Bldg 11. • 7: -
f y
lit
9 Move occupants into final location in .
i
Bldg 11. .� v, t '
*
26
13
5/23/2017
CITY HALL — PHASING
Option la
1 Construct addition to existing Bldg 1.
2 Move Bldg 1 occupants to buildingk. j` .s.,r
faddition and temporary facilities _ � •�:'•
3 Renovate Bldg 1. �; '
4 Move occupants back to final location. !•• 8
(COULD STOP AT THIS POINT) . - 4
S Construct Bldg 3. ,y '(',�, '6
A
6 Move PU and IT into Bldg 3. ,ea✓ i: r M 4,
,
7 Move occupants of Bldg 11 into �t
temporary space in Bldg 2. d/) • ��m 4
8 Renovate Bldg 11. ,. a s
r
9 Move occupants into final location in { _)�) _
Bldg 11. . ji'` :${
10 Renovate Bldg 2 and move PW and h♦• _" - d�F I' ,
Planning to final locations. •.._ 4 10
6 t a'
3 xi
•
t. /
f A *fit P• _ �t'. 1
27
CITY HALL —OPTIONS
Option lb
▪ Addition to Building 1.
Option 2
• Construct new 3 story building between Buildings 1 and 2.
Option 3a,3b,3c
• Construct new 3 story building between/adjacent to Building 2 and the School
Board Building.
Option 4
• Construct a new multi-story building and parking deck at Town Center.
28
14
5/23/2017
CITY HALL-PHASING
Options lb,2,3,and 4 ff`01, ' ; ,
1 Construct New City Hall. "`„ �► M
,e, ',. N. -
` y
rf
M ` �~ D z Q
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M f .`' . ... _
• ` �..
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•,
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a w
lar
1., ;.-:',-.-,?47.,.:01.0:;A••',ry- A. ,..7%...„N:1_ • . il-4b ' '''''' '!'''' ''
29
CITY HALL-PHASING
Options lb,2,3,and 4
1 Construct New City Hall. e Ar �''^— '. .';r.• .
7 Move Bldg 1 occupants to New City .. A, -
�
Hall. (COULD STOP AT THIS POINT) ' ° ,-N. ✓ r
aQ j. ,i ,.
p. f 4, •-sr .4
s �� .
r
.4I•t ."-- 1 -7 • • till*- ,
30
15
5/23/2017
CITY HALL—PHASING
Options lb,2,3,and 4 a,,`` . -7, - ~I*W. :
4
1 Construct New CityHall. If t' m J4j a4_- Y;r +�
2 Move Bldg 1 occupants to New City fir= �Y
Hall. (COULD STOP AT THIS POINT) / ' , �i ;t 4c t,,�` t
3 Renovate Bldg 1. i r
, ` • ! i „`�ryr f �,d }
, ,,; `'
. /4..,, .
• a �� 0
, . ,,,r. )% ..41,.. ? ...',. ,.t..„' ,x,.,:t.. . ttk, eir'''i i,
Z�• s A�
4.
' I." ,-il 1 1
..2'41r.:7•1":•.7St'i,'
: iii
, .,,Apt - , .. 44. - . .. . .
31
CITY HALL—PHASING
rr !, f '' "
Options lb,2,3,and4 ` ,
I Construct New City Hall. ., .Ov , • '
"� t
2 Move Bldg 1 occupants to New City v�
Hall. (COULD STOP AT THIS POINT) ' , , ` ,
3 Renovate Bldg 1. ' °>, -' • ` 1 a^
4 Move PU and IT into Bldg 1. _w, t.k-
A y
w ` Yr ,,' 4 ,,
f ry,_ j , E f.:
ph
Ci
32
16
5/23/2017
CITY HALL—PHASING
Options lb,2,3,and 4 0 I-r-'s 4 'f- {' fi
1 Construct New Cit Hall. yr >,,,a/ r r` "'1', `
2 Move Bldg 1 occupants to New City ' f„8 ' ,, ' ti • .
Hall. (COULD STOP AT THIS POINT) ,. .', '4s'3. `2
i Renovate Bldg1. •I- `'�` � . f '� ..�� •
a
Move PU and IT into Bldg 1. � €�' ,`
, Move occupants of Bldg 11 into r /.. f �'`"',''' fi.' �' • ��, .
temporary space in Bldg 2. A ` . 1, ';` t' �r. ' . ti
b iss
• ,�,^# - • • ., tik• do
S. j - l I
so .
4 N '‘,
4
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x f..
.,..........,.. .,, c... ..„ .
•
33
CITY HALL—PHASING
Options lb,2,3,and4 f e ' �' . :(}
1 Construct New City Hall. f s 4'` 41k
'. �+
2 Move Bldg 1 occupants to New City � { _
Hall. (COULD STOP AT THIS POINT) ° ' , :' °� .it: V
3 Renovate Bldg 1. # c v
4 Move PU and IT into Bldg 1. ;w 6 {
5 Move occupants of Bldg 11 into j p/! ' --. `a '�
temporary space in Bldg 2. f
6 Renovate Bldg 11. ✓ • r`• , •,. - �' '!R.'4
4.
2?.4-, .. ••...2.al.....„a /44,4;a4444:T iiiii.
"'"S:.' "4 ` 4` 1 P
(%)I i � ,
4.4., .,... 2 4, vai.0...,,,„.. .4%—ii 1 -' '-:,,,:, .,
34
17
5/23/2017
CITY HALL — PHASING
Options lb,2,3,and 4 �''-", , ..'11,-e'. `'
t r 4 ,
I Construct New City Hall. ^ �.� _
2 Move Bldg 1 occupants to New City ;a•
Hall. (COULD STOP AT THIS POINT) ' * ,
3 Renovate Bldg 1. .I' f 6r�'.. f r
4.,
4 Move PU and IT into Bldg 1. lw 6
5 Move occupants of Bldg 11 into
- f '" r �4
temporary space in Bldg 2. a
fi .
6 Renovate Bldg 11. • .
7 Move occupants into final location in . •:. ±
•,
Bldg 11. . ,,__.. o r
Vi
s
4
4
35
CITY HALL — PHASING
Options lb,2,3,and 4 e ,.f...! "• `traN s,,s'`.;C •p. ;
1 Construct New City Hall.
2 Move Bldg 1 occupants to New City
Hall. (COULD STOP AT THIS POINT) <
3 Renovate Bldg 1. ► * ��
4 Move PU and IT into Bldg 1. !► - , 6
5 Move occupants of Bldg 11 into w,l y '`' v nA ,
temporary space in Bldg 2.
b.
6 Renovate Bldg 11. / "4,
7 Move occupants into final location in - , '"^
Bldg 11. 1:.?
8 Renovate Bldg 2 and move PW and .1 .? - '
Planning to final locations. je ,
LI-virt "* _ 3
` t ° *• s•;ram s
36
18
5/23/2017
CITY HALL—SITE OPTION DEVELOPMENT
■ Option la
• Addition to and Renovation of Building 1,existing City Hall
vi
JL
l� ,_ Ci
,r' 1 .1 i {,
f D r, i___. r— . ‘
r.
1 r ri /,
-
- /J
37
CITY HALL—SITE OPTION DEVELOPMENT
• Option la
• Addition to and Renovation of Building 1,existing City Hall
t�-- . 1. t
�r
'''''1/4.'" ...*....147.'=,..,,,,,,,e_, 2„..,,,..s.„.. ..z.... `j .
Ir. -i... ,..., i , ,,, ,,,,,,,, , i
38
19
5/23/2017
CITY HALL—SITE OPTION DEVELOPMENT
■ Option lb
• Addition Building 1
= R
4' a
e B
I
rt�� voi-
\
I
/// � '3 / _ \
39
CITY HALL —SITE OPTION DEVELOPMENT
• Option lb
■ Addition to Building 1
4,, Slite. 4 Air„ iv'4, .otito.- :,,, ::,,,... , tr .
lotto .• ''...
\ .._ it
40
20
5/23/2017
CITY HALL—SITE OPTION DEVELOPMENT
■ Option 2
■ New 3 story building between Buildings 1 and 2
o
ICI r �� rJ lc�li�. �/
0
G 1
77 er. \
f
%
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0 __ — i-.I-- -i n --J- inn
----
-- U------ --,.yyruo:a n-- —__ --- _ —
.tr.,._--— _--,L-r r- -77 /
41
CITY HALL—SITE OPTION DEVELOPMENT
■ Option 2
■ New 3 story building between Buildings 1 and 2
+f I as ' t
' ! riom * 9A .• ' at r
�':
rti� . il,.;tt ; !Apt � • f v
Q % e
r
42
21
5/23/2017
CITY HALL-SITE OPTION DEVELOPMENT
■ Option 3a
• New 3 story building between Building 2 and the School Board Building
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43
CITY HALL—SITE OPTION DEVELOPMENT
• Option 3a
• New 3 story building between Building 2 and the School Board Building
tir_ :
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et I
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44
22
5/23/2017
CITY HALL—SITE OPTION DEVELOPMENT
• Option 3b
i — -
• New 3 story building adjacent to Building 2
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45
CITY HALL—SITE OPTION DEVELOPMENT
■ Option 3b
■ New 3 story building adjacent to Building 2
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46
23
5/23/2017
CITY HALL—SITE OPTION DEVELOPMENT
■ Option 3c
■ New 3 story building adjacent to Building 2 and the School Board Building
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47
CITY HALL-SITE OPTION DEVELOPMENT
• Option 3c
• New 3 story building adjacent to Building 2 and the School Board Building
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48
24
5/23/2017
CITY HALL —SITE OPTION DEVELOPMENT
• Option 4
• New multi-story building at Town Center
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CITY HALL—SITE OPTION DEVELOPMENT
• Option 4
■ New multi-story building at Town Center
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50
25
5/23/2017
VISION — MUNICIPAL CENTER
'4'
CHR/STOPHER WREN BUILDING MASON SCHOOL OF BUSINESS'
. • -- --- COLLEGE OF WILLIAM AND MARY
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51
VISION — MUNICIPAL CENTER
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26
5/23/2017
VISION -TOWN CENTER BUILDING
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53
VISION -TOWN CENTER BUILDING
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54
27
5/23/2017
VISION -SERVING THE CITIZENS
f LIMA,
55
CITY HALL - BUILDING OPTION DEVELOPMENT
• Option la
• Addition to and Renovation of Building 1,existing City Hall
LOBBY COMMISSIONER AUDITOR
iRENBURE0.
� E REVENUE
BUDGET
IND
MAW M SERVICES
COMMIX
m1IE#
C �1080T TREASURER EOYY MANAGE
GOIACA
GXNMBERB COMMONER
MECHANICAL AL
DIE
RMAE
THIRD FLOOR
FIRST FLOOR
COMMUNICATIONS
GIr couxn,
UNRED SPNGFI
SECOND FLOOR
56
28
5/23/2017
CITY HALL-BUILDING OPTION DEVELOPMENT
• Option lb
■ Addition to Building 1
In
�`�' AI ' I .1
dl � n
.06
lir
rill:a-rnr:
III
1-L : i __1_, ELF, Illa
FIRST FLOOR THIRD FLOOR r
.,..,^ SECOND FLOOR FOURTH FLOOR
57
CITY HALL—BUILDING OPTION DEVELOPMENT
• Option 2
■ New 3 story building between Buildings 1 and 2
' `COMMISSIONER BUDGET AND LOBBY
OF THE LOBBY, MANAGEMENT
REVENUE SHARED SERVICES
> ` CONFERENCE CENTERI TREASURER FINANCE
SHARED AUDITOR
k.
o 8 SPACE
�u
MECHANICAL
of
FIRST FLOOR CLERK LOBBY THIRD FLOOR
CITY MANAGER, COUNCIL
CITY MAYOR/ CHAMBERS ATTORNEY
CITY COUNCIL
> i
MECH MEDIA&
COMMUNICATIONS
SECOND FLOOR
58
29
5/23/2017
CITY HALL—BUILDING OPTION DEVELOPMENT
• Option 3a
• New 3 story building between Building 2 and the School Board Building
SLOAON DOCKS
SHARED 111.11
.
MECHANICAL
> V MEDAA&COMMISSIONER COMM
OF THETREASURER REVENUE
CITY 1 _ AUDITOR
MANAGER,
CITY CITY
MAYOR/ ATTORNEY
CITY COUNCIL
COUNCIL :HAWSERS
LOBBY! BUDGET
SHARED / 1 AND
CONE MGMT 11111
CENTER SERVICES
(CITY CLERK LOBBY
/ J
FIRST FLOOR SECOND FLOOR THIRD FLOOR
59
CITY HALL — BUILDING OPTION DEVELOPMENT
• Option 3b,3c
• New 3 story building between/adjacent to Building 2 and the School Board
Building
TREASURER
Loewy
CHAMBERS
LOADOIG
COMMISSIONER DOCK
Of THE MEC H
REVENUE
FIRST FLOORCRY ATTORNEX
r`
YECH
LOEB,
COMMENCE
CENTER
WV MANAGERS COT BUDGET
CO,!WOOL CrtY COUNCIL CLERK RUNAOEMENT
SERV.,
SECOND FLOOR
FM KF
AUATOR L098Y0 V 4
MEDU A CCMIIMNICAININE SNARED OK.
MECNANCAL
THIRD FLOOR
60
30
5/23/2017
CITY HALL — BUILDING OPTION DEVELOPMENT
• Option 4
• New multi-story building at Town Center
C ru
COR d RCE LOADING 00CTV� 1111111
. COMIRSMOR
ER
OE
LOBBY THE
1 NXC REVENUE
THEOF
PUBLIC REVENUE tee
UCIRR/
oy
COESRERS TREASURER
•
FIRST FLOOR SECOND FLOOR
BEET
4 MANMGENENT d i
R . < MANCE
CITY ATTORNEY E g
LOBBY AU.TOR
TREASURER
•
THIRD FLOOR FOURTH FLOOR
61
CITY HALL— PROJECT SCHEDULES
• Option la
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
DESIGN 12 MONTHS
CITY HALL BIDDING 3 MOS
CITY HALL-CONSTRUCT ADDITION 18 MONTHS
TEMPORARY FACILITY BIDDING 3 M05
TEMPORARY FACILITY CONSTRUCTION 6MOS
MOVE/FURNITURE INSTALL 3 MOB
CITY HALL-RENOVATE BLDG 1 18 MONTHS
MOVE/FURNITURE INSTALL 3 MOS
FINAL COMPLETION 3 MOS
62
31
5/23/2017
CITY HALL-PROJECT SCHEDULES
• Options lb,2,3a,3b,3c,4
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
DESIGN 12 MONTHS
BIDDING 3 MOS
CONSTRUCTION 24 MONTHS
MOVE/FURNITURE INSTALL 3 MOS
FINAL COMPLETION 3 MOS
63
CITY HALL-ESTIMATED PROJECT BUDGETS
• Option la
■ Addition to and Renovation of Building 1,existing City Hall f,
I �
• 62,762 square feet of new construction (1
• 86,327 square feet of renovation --�•.
• 149,089 total square feet
DESIGN COSTS $4,930,000
NEW CITY HALL CONSTRUCTION $37,500,000
TEMPORARY FACILITY COSTS $3,070,000
SITE CONSTRUCTION $1,550,000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42,120,000
FF&E $4,640,000
PROJECT BUDGET CONTINGENCY $5,170,000
TOTAL CITY HALL BUDGET $56,860,000
TOTAL BUILDING CONSTRUCTION COST PER SF $251.53/SF
64
32
5/23/2017
CITY HALL-ESTIMATED PROJECT BUDGETS
• Option lb
• Addition Building 1,existing City Hall
• 149,089 square feet of new construction d� r
DESIGN COSTS $4,310,000
NEW CITY HALL CONSTRUCTION $40,850,000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $1,830,000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42,690,000
FF&E $3,730,000
PROJECT BUDGET CONTINGENCY $5,080,000
TOTAL CITY HALL BUDGET $55,810,000
TOTAL BUILDING CONSTRUCTION COST PER SF $274.00/SF
65
CITY HALL-ESTIMATED PROJECT BUDGETS
• Option 2
■ New 3 story building between Building 1 and 2
■ 149,089 square feet of new construction
DESIGN COSTS $4,090,000
NEW CITY HALL CONSTRUCTION $40,510,000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2,230,000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42,750,000
FF&E $3,730,000
PROJECT BUDGET CONTINGENCY $5,060,000
TOTAL CITY HALL BUDGET $55,630,000
TOTAL BUILDING CONSTRUCTION COST PER SF $271.72/SF
66
33
5/23/2017
CITY HALL — ESTIMATED PROJECT BUDGETS
• Option 3a
• New 3 story building between Building 2 and the { =
School Board Building { �
• 149,089 square feet of new construction
DESIGN COSTS $4,080,000
NEW CITY HALL CONSTRUCTION $40,510,000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2,070,000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42,580,000
FF&E $3,730,000
PROJECT BUDGET CONTINGENCY $5,040,000
TOTAL CITY HALL BUDGET $55,430,000
TOTAL BUILDING CONSTRUCTION COST PER SF $271.72/SF
67
CITY HALL—ESTIMATED PROJECT BUDGETS
• Option 3b
■ New 3 story building adjacent to Building 2 ——1
• 149,089 square feet of new construction
DESIGN COSTS $4,150,000
NEW CITY HALL CONSTRUCTION $40,520,000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $2,770,000
NEW CITY HALL CONSTRUCTION SUBTOTAL $43,300,000
FF&E $3,730,000
PROJECT BUDGET CONTINGENCY $5,120,000
TOTAL CITY HALL BUDGET $56,300,000
TOTAL BUILDING CONSTRUCTION COST PER SF $271.78/SF
68
34
5/23/2017
CITY HALL—ESTIMATED PROJECT BUDGETS
■ Option 3c
• New 3 story building adjacent to Building 2 and the School
Board Building I �:
149,089 square feet of new construction
DESIGN COSTS $4,190,000
NEW CITY HALL CONSTRUCTION $40,770,000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $3,240,000
NEW CITY HALL CONSTRUCTION SUBTOTAL $44,010,000
FF&E $3,730,000
PROJECT BUDGET CONTINGENCY $5,200,000
TOTAL CITY HALL BUDGET $57,130,000
TOTAL BUILDING CONSTRUCTION COST PER SF $273.46/SF
69
CITY HALL—ESTIMATED PROJECT BUDGETS
■ Option 4
• New multi-story building at Town Center J
74
149,089 square feet of new construction I
p
DESIGN COSTS $4,100,000
NEW CITY HALL CONSTRUCTION $41,249,000
TEMPORARY FACILITY COSTS $0
SITE CONSTRUCTION $1,250,000
NEW CITY HALL CONSTRUCTION SUBTOTAL $42,499,000
FF&E $3,730,000
PROJECT BUDGET CONTINGENCY $5,040,000
TOTAL CITY HALL BUDGET $55,369,000
TOTAL BUILDING CONSTRUCTION COST PER SF $276.67/SF
70
35
5/23/2017
CITY HALL—POINTS TO CONSIDER
Option la-Addition to and Renovation of Building 1,existing City Hall
ADVANTAGES
• Reuses existing City owned building.
• Maintains the City Hall as the City Hall.
• Does not displace existing parking.
DISADVANTAGES
• Does not provide space for the City's current known additional space needs at
the Municipal Center.
• Requires temporary facilities—some departments to move twice.
• Longest City Hall construction schedule.
• Limits implementation of the'mall of services'concept.
• Construction of new building immediately adjacent to the existing City Hall.
71
CITY HALL—POINTS TO CONSIDER
Option lb-Addition to Building 1,existing City Hall
ADVANTAGES
• Connection of the New City Hall to the existing City Hall building, more
departments can be housed in contiguous space.
• Removal of the tunnel connecting Buildings land 2 which is a current and
ongoing maintenance issue.
DISADVANTAGES
• Citizen and employee parking is remotely located from the building.
• May require relocation of volunteer park.
• Construction of new building immediately adjacent to the existing City Hall.
• Way-finding on the campus will be challenging with multiple entrances to the
City Hall,and with the main entrance not facing a major road.
72
36
5/23/2017
CITY HALL—POINTS TO CONSIDER
Option 2-New 3 story building between Buildings 1 and 2
ADVANTAGES
• Provides improved pedestrian connectivity between the New City Hall and
Buildings 1 and 2.
• Removal of the tunnel connecting Buildings 1 and 2 which is a current and
ongoing maintenance issue.
DISADVANTAGES
• May require relocation of volunteer park and gazebo.
• Increased distance from visitor parking to the front door of the building.
73
CITY HALL—POINTS TO CONSIDER
Option 3a-New 3 story building between Building 2 and the School Board Building
ADVANTAGES
• Creates a new City Hall entrance off of George Mason Drive with service
entrances co-located with Building 2.
• Centralizes the City Hall on the municipal campus.
DISADVANTAGES
• Minimal stand-off distance from Mattaponi Road.
74
37
5/23/2017
CITY HALL—POINTS TO CONSIDER
Option 3b-New 3 story building adjacent to Building 2
ADVANTAGES
• Locates City Hall near Building 2 while creating a distinguished City Hall
presence on George Mason Drive.
• Provides improved pedestrian connectivity to Building 2.
• Leaves the Building 3 site available for future development.
DISADVANTAGES
• Obstructs the front door to Building 2.
75
CITY HALL—POINTS TO CONSIDER
Option 3c-New 3-story building adjacent to Building 2 and the School Board Building
ADVANTAGES
• Provides opportunity for a pedestrian friendly City Square in front of the City
Hall by closing Mattaponi Road.
• Centralizes City Hall to the Municipal Campus improving pedestrian access.
DISADVANTAGES
• Requires closing of Mattaponi Road limiting vehicular access on the campus.
76
38
5/23/2017
CITY HALL-POINTS TO CONSIDER
Option 4-New multi-story building at Town Center
ADVANTAGES
• Locates the City Hall nearer the majority of the City's population and the City's
growing business center.
• Alleviates parking and traffic congestion at the existing Municipal Campus.
• Opportunity to include commercial lease space.
DISADVANTAGES
• Locates City Hall approximately 10 miles from the existing Municipal Campus.
• Requires the construction of a parking deck based on lot size.
77
Option 5 - 15 May 2017
s .o .. II• P1K
VIRGINIA BEACH ... -
CITY HALL to -ow i 1 - '
COLUMBUSVILLAGE jf
- a.„r
e!unuir,,,!,:t: ' . 4/1". "'- I - ',- ommiec:-:::--::='..
IARMADA HOFFLER I CLARKNEXSEN
• A 1 k I li \1
78
39
5/23/2017
Proposed Land Transaction
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r,2 1
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It= jigz,
la 4.0000
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- .
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79
AiimmakHOFFLER.
/ lOPII7
PROPOSED LAND TRANSACTION
VALUATION COMPARISON
LOCIktiOn Curcuil Cat Monty Columbus Village Two
Acreage 37)8 aL 10.535 at
Square Footage 162,827 st 458,900,t
Purchase Price $5,000,000 $26,200,00,1
Assessed Value $5,460.900 $26,200000
Per Acre Value $1.466.915 $2,486,972
$oO Foot 'et4,-, City Hall Acreage Value $5.460.947
Cis)Hall Site(sf) 95,650 of Less Assessed Value of Priorit,Lot
(or) 2.20 or =Equal Transaction 14-
Value of acreage $5,460,947
Coe Ilan Acreage Value $5,460,947
I III hue(sf) 51,200 sf Plus Caetral Green Space Value $2,923,163
(ac) 1.18 or Less Assessed Value of Priority Lot
Value of acreage 37,913,163 Value to the(it) 52929,20
Street Loss within Site(sf) 70,000 of
(me) 1.61 or
Value of acreage S0,996,611
80
40
5/23/2017
Amada Hoffler—Clark Nexsen
City Hall Massing-Blue
i
111
140,000 SF City Hall
No Dedicated Parking—322 in shared garage(TIF)
81
ARMADA HOFFLER
FEE PROPOSAL
Our fee for the work will be five percent(5.0%)of the cost of the work.
The form of contract that Armada Hoffler Construction Company is proposing to use
for this project is the DBIA Document No.530 Standard Form of Agreement,such
that the Design Builder has the builder's risk responsibility between Owner and
Design/Builder form of contract for the Cost Plus Fee with and Option for a
Guaranteed Maximum Price.
For your convenience,we have attached a sample contract for your review.
Specific Design-Build Cost Proposal
Not Provided To Date
82
41
5/23/2017
18— Month Construction Schedule
.
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ARMADA,HOOT LER,12I3
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83
CITY HALL—ESTIMATED PROJECT BUDGETS
■ Option 5—Armada Hoffler
■ Construct a new multi-story City Hall at Town Center
• 140,000 square foot multi-story building
SITE ACQUISITION** $0
DESIGN COSTS** $0
CONSTRUCTION** $0
FF&E** $0
•
PROJECT BUDGET CONTINGENCY** $0
TOTAL CITY HALL BUDGET
** COST DATA NOT PROVIDED
84
42
5/23/2017
CITY HALL- ESTIMATED PROJECT BUDGETS
al L-47, ,',F,T1'-1,;.•
4,--p--.. ,
OPT qM 16 OPTIOM1.. , 0.11051 IA 06101$16 MOM
PIMP S 4,936000' S 4,31Q000 $ 1o/o03 $ 0$0.000 S 4.150.000 $ /.116.6Q $ 4/6M $
WWCm MAUCONSTRVCTON S 31500000 S 40650,000 S 40510.003 5 43510003 5 40520 OW S 40170,000 S 41.219000 S •
133,3-0M894AC409 COSTS S 1070000 5 - 5 • 5 • $ - $ 5 •
347300955710CT0N 5 1330010 5 11300W 5 2230.000 5 2.070.000 3 2770 COO 5 3230.000 5 1250020 5 •
5TIACQV15,3FON $ • $ 5 - 5 • $ - S $ - 5 •
NEW CITY IWLCONSTYKTONSU6rOTAt $42.1299/ $35 8 $42,740,000 $67.510,000 $4$$$$,0/ $44500,000 $42,18,000 $ •
1.114 $ Y141/ $ ;AO,OW $ 3,730,000 $ 3730,000 5 5,71I,0/ S 1730,000 $ 1736W0 S
..!-..5 .,'.'3!•..I......5 ." 5,.,,,, 5110000 ,,,, 5 ,..WO
' • 5 556.20660 5 55410.000 5 56.29000 $57.14,003 5 51,369000 kW
TOTAL WILDING CONSTRICTION COST ER S7 5 25153 $ 22100 5 .. :`I 2'1`6 S 2'346 $ 7`66'
TOTAL SQUARI70WTAOI PROVIDED MOM 149,089 115.019 149019 119089 169069 149.069 1.0 CO3
NNRICONSTMT I• • $o,456 5-NOT NOON 0INI2113 73(TAI 9a-
MOM
._ -. 5 3569 C.OJO S •
F=SAll' INPRI IMI.-156NOVAT• IrS Above 21.610.D70 246100W
IOIAI gIIR.I I,rI,, ,..Inf�I,IIIi ITO,.�..♦ a , I. v a .I IrIi III N,YI,.SY �. ♦ .. il. ��
Pero-se',of Slant1 1.127 86 327 66.127 66 32' 16 32. 66 127 16327 111.11ring
Cor¢n,5on e16w10/A13 16,327 0 0 0 0 0 w�
INR w CR7 nail 62,762 149,089 149089 149 D. 14906• 149.089 1M �0
,099 !�RR�RR.
(TOTAL SQUARE 800TA5E PROVIDED 23$,116 235416_ 2 35 416 235.16 235.41. 236 416 235.416 rirM
..•O1CR110WN ONTIRONI -
85
Discu. ssion
. .
70
86
43
-3-
CITY MANAGER'S BRIEFINGS
SHORT TERM RENTALS-
LEGISLATIVE ACTIONS
5:14 P.M.
Mayor Sessoms welcomed Robert Matthias, Assistant to the City Manager for Legislative Affairs and
Phillip J. Kellam, Commission of Revenue. Mr. Mathias expressed his appreciation to City Council for
their continued support and distributed a copy of today's briefing which is attached and made part of this
record.
Mayor Sessoms thanked Mr. Matthias and Mr. Kellam for the informative presentation.
May 23, 2017
5/23/2017
•
Online Short-Term Rentals
Presented to the Virginia Beach City Council
May 23, 2017
Presented By:
Robert Matthias,Assistant to the City Manager
• Philip.).Kellam,Commissioner of the Revenue
1
Background
• City Council became concerned about online short-term rental activities in
the City following events during week 17 of 2016.
• In August 2016 the City Council added a$1,000 bond requirement for
anyone failing to register with the Commissioner of the Revenue to collect
the Transient Lodging Tax.A 45 day grace period was allowed.Anyone
willfully evading registration was subject to a fine of$1,000.
• In September 2016 City Council appointed an Ad Hoc Committee to study
the issue of Online Short-Term Rentals.
2
1
5/23/2017
Ad Hoc Committee Observations for
the 2017 General Assembly
In November 2016 the Ad Hoc Committee reported to
Council preceding the 2017 General Assembly session
with the following observations of Online Short-Term
Rentals:
• The activity cannot be eliminated
• All local taxes should be remitted directly to the locality
• Appropriate insurance coverage should be required
• Grant authority to localities to promote health and safety
• Protect the quiet enjoyment of existing homeowners
3
Ad Hoc Committee
Recommendations for the City
ouncil
In November 2016 the Ad Hoc Committee also recommended
that the City Council consider and revise current ordinances to:
• Define what daily-rentals are compared to short-term rentals.
• Examine current residential zoning classifications.
• Require renters to obtain a rental permit from the appropriate
City Department with authority to suspend or terminate.
• Identify the owner/designated agent and require their
availability.
4
2
5/23/2017
2017 General Assembly Actions
Senator Tommy Norment patroned Senate Bill 1578 which will regulate the short-term
rental market in Virginia.The Bill has the following major points:
• Localities may establish a short-term(administrative only)rental registry with required
annual registration.
• Short-term rentals must meet the same Alcoholic Beverage Controls regulations as
Bed-and-Breakfast establishments.
• Persons licensed by the Real Estate Board or represented by real estate licensee are
not required to register.(Brick and Mortar Licensed Firms)
• Penalties cannot exceed$500 per violation.Operators who do not register may not
continue to offer short-term property rental.
• Three violations of applicable state laws, local ordinances or regulations allows a
locality to prohibit a specific property for short-term rental.
• Local land use requirements are not limited.
5
Further Study & Compliance
Activities
• City Council also appropriated funds to have Old
Dominion University perform a study on the impact of
the Online Rental Platforms. That study should be
complete in June 2017 and available in the
development of the City short-term rental ordinance.
• City Council appropriated funds to retain the services of
a firm to identify all the Online Rentals occurring in the
City. The Commissioner of the Revenue will report on
their progress.
6
3
5/23/2017
Vir ini Beach Statistics g a eac tat st cs
As of May 17,there are 1,337 verified/registered properties conducting
short-term rentals.
1,092 Real Estate Managed Properties(Whole Home)
186 Personally Managed Properties(Whole Home)
55 Room Rentals or Partial Homes
4 Bed and Breakfasts
Zip CodeIMMIZEi„
EIZEMII 342 23 2
WM 3 5 0
MIMI 0 1 0
6 6 0
34 3 1
MIMI 891 7 1
EMI. 0 2 0
23462 2 4 0
0 4 0
7
Ch.p.lks&my zuselt.♦
741 r �� \
It I�s, r , t
iv°
J°I, 4 'P n
VIRGINIA _f `r ,�i �,'w�' `
BEACH �, �,
ZIP ��N.;- .� - '�
�.' 4 r�
CODE MAP f 'r y, ,
i _ / ,
(Referencing data on page 7) .' - i — \
1
• Zip Codes 23459,23460 and 23461 are ',
dedicated to Federal Military Installations. — 1 _
_. \ _..._/,___ 1
• Zip Code 23463 is dedicated to the Christian - /
Broadcasting Network
8 \1
8
4
5/23/2017
Host Compliance Update
• April 2017 Host Compliance helped us identify and register 47 new short-term
rental properties.Eighteen of those property owners have yet to register,but
have committed to by the end of the month.
• With Host Compliance's help,we have increased the number of registered
properties by 34.5%since mid February.
• In 2o16,the average STR paid$0,386.79 in transient occupancy taxes(TOT).
• If this trend continues through 2017 the anticipated lodging tax revenue will
generate an additional$1.1 million.
• Host Compliance statistics:
• 93%of Online STRs are whole homes
• 7%are partial homes or room rentals
• Properties are located throughout the City.
9
9
t Of
RENTAL •
. v •N.,a,A
Station ocean•
..
ACTIVITY 0
•
•
PROVIDED BY • a• �` '
HOST ,•
COMPLIANCE
•Airbnb
•Flipkey
•HomeAway
10
5
5/23/2017
•
Suggested Actions
• Amend the City Code to a maximum fine of $500
for violations of the short-term rental registration
effective July 1 , 2017.
• Direct the City Manager to draft a City zoning
ordinance with amendments to address short-term
rentals with consideration of the Ad Hoc Committee
recommendations, the General Assembly's actions
in 2017 and the City's existing zoning regulations.
11
Questions?
12
6
-4-
CITY MANAGER'S BRIEFINGS
PLANNING ITEMS PENDING
5:40 P.M.
Mayor Sessoms welcomed Carolyn Smith, Administrator — Planning. Ms. Smith expressed her
appreciation to City Council for their continued support and distributed a copy of today's briefing which
is attached and made part of this record.
Mayor Sessoms thanked Ms. Smith for the informative presentation.
May 23, 2017
5/23/2017
�.... ,._
city�y
Virginia Beach
vuf-
Planning Items
tr. ';41111111 June 6th & 20th City Council Meetings
1
SUMMARY — June 6th
Six Planning items are proposed for City Council's consideration
1. Larae Tucker—Lynnhaven District
• Conditional Use Permit(Automobile Service Station)
Lynnhaven
2. Larae Tucker—Lynnhaven District Bayside) •"` _
• Corditional Use Permit(Automobile Service Station) �
Kpmpsvine.--"y
3. Larae Tucker—Princess Anne District
s°°`°
Rose Hall'
• Molification of Conditions(Automobile Service Station) pan v Fl.
4. City of Virginia Beach
• An Ordinance to establish a Historical and Cultural District in accordance
with Article 13 of the City Zoning Ordinance to include the Seatack Life
Say ng Station and Virginia Beach Coast Guard Station
5. City of Virginia Beach
• An Ordinance to establish a Historical and Cultural District in accordance
with Article 13 of the City Zoning Ordinance to include the deWitt Cottage
6. Ocean Park Civic League—Bayside District
• Neighborhood Identification Sign in the Shore Drive right-of-way
2
1
5/23/2017
Larae Tucker Agenda Item
Council District Lynnhaven
Location 3673 Virginia Beach Boulevard
\-- -7.\ ))
c
is r
-' r - 24
inB-2 4
4 t to} 15 I x,u.. - . _ .,
.„--,
.. .,
„t'sF . ; a _, , .•,,. to BeachgoUlN�d°�
`i� Virg to B 2
iiix o r#
'a __. - i B
aonney Road 264
?!7 ?64
il
i `, F .. 7'a"
0.
B..2 A
l , r • 264
' 26
.mow
Conditional Use Permit (Automobile Service Station)
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
3
Larae Tucker
• Redeveloping existing gas station with a 3,000 square-foot convenience store and 6 fuel pump under a new
canopy
• Safety improvements to ingress/egress point locations and the addition of a right-turn turn lane.
ill - - i 6 Proposed
I. fl (s Monument
III ■I I ICI Existing sign
Ingress/Egress Removed \ Removed
�. -_ Mr"
\ Ingress/Egress \ /Ingress/Egress
�..�� Y ss '/ 1 Proposed
-- ✓� Right-Tum
....- «.-.. " - Mane
emmiaei� serer_ Proposed
.,mo- :. -Fuel
'i--47-:_-.10 »* - --_ _
Ill=0
- Canopy
Propose♦! -
Building •
....- ''- \ ,
Relocated
Ingress/Egress
4
2
5/23/2017
Larae Tucker Agenda Item
Council District Lynnhaven
Location 1300 N. Great Neck Road 2
i 4—&' t. .R=15T , 3 V-
a,.
I
_ k_ 1
0�
.7. •
n• ,ram 7E„as .Lt to"A i _ ��_�-R(�p; ;" B-2_
r?� r n � , f ( 1 ffI
, fir,V,. 0 ,1 .4- -e. '� �� I, -_2 A-18
N
, � r
�Rtt
L � °-z
,s /� 4 i /'y R,1• 0 R-15 _ _ 8-2 R110
8r-io r- i i //7
Conditional Use Permit (Automobile Service Station)
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
5
Larae Tucker
- "' Existing
• �� Ingress/Egress -
�• - "'I" I1iL �. propM
BtaRig
-
•_. ea�Da ® _ail
Proposed
^Wig 111.111
- ag: Rlght-Turd -proposed
Lane - Fuel Canopy
Removed
� '� —, Ingress/Egress 'y�I
-v 11111111 /'
Monument Removed -\-
tore t won MR , Slpl /Ingress/Egress
r-
sfr arm _ //
_ ' ,y Existing
Ingress/Egress
• Redeveloping existing gas station with a 3,000 square-foot convenience store and 8 fuel pump under a new
canopy
• Safety improvements to ingress/egress point locations and the addition of a right-turn turn lane.
6
3
5/23/2017
Larae Tucker Agenda Item
Council District Princess Anne
Location 2101 General Booth Boulevard 3
„a -4, - - -
.,4 . a �IIe, II r Condon e
f - i g • Y k, 't' r*` (J II d8e Po„
_ p,-,
._,„
.- .,r - ,...1... . ,,,,,,r. -10-4 1 z•' it. ,
r , ♦ r
�„ J�4fI 'S �� O
M.. 4 �e� O
i co
i:4 , x' S v
Modification of a Conditional Use Permit (Automobile Service Station)
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
7
Larae Tucker
\ i Proposed po
111111111k
Ingress/egre i
Y •G•posed
_... .... • , •o ''t} "estanding
=_-1 Obi `- !« Sign
ti- Jqiwb ' * r�
• Redeveloping existing gas station with a 3,000 square-foot Life - ,� `" •
convenience store and 8 fuel pump under a new canopy -• ` '' 07 �1
- .,,; ,
• Safety improvements to ingress/egress point locations and the - „ -1 •' 4
addition of a right-turn turn lane. Proposed�rn-
g !lane k.
Proposed
Ingress/egress
8
4
5/23/2017
City of Virginia Beach Agenda Item
Council District Beach
Location 2401 & 2405 Atlantic Avenue 4
S
5 e 7
ii
w R
p » A
An Ordinance to add a Historic and Cultural District (Seatack Life Saving Station/Virginia Beach Coast Guard Station)
Staff recommends Approval
Planning Commission voted 9-0 to recommend Approval
9
City of Virginia Beach
1
1
v
11 ' n. 12 _� Tr v ' .
'
iNIPII JI MN I 1 1
u _I II ul I d minim IIII IIIII IIu, ,m nu gl!tn 1111111111Itl
! I ,
— ....
10
5
5/23/2017
City of Virginia Beach Agenda Item
Council District Beach
Location 1113 Atlantic Avenue 5
��
t OR
.
OR
,s OR
OR
,.....,,` t :F071
11Sb
An Ordinance to add a Historic and Cultural District (deWitt Cottage)
Staff recommends Approval
Planning Commission voted 9-0 to recommend Approval
11
City of Virginia Beach
I't
—
1=11■
{ _ ,f IC,1r- -1, v 1 -r.
I l IIIIIP'411'I�y -- tI w 4_ d
.
y_
Erer
Wd' ° is OW..a
Ira .V'x ii.-
12
6
5/23/2017
Ocean Park Civic League Agenda Item
Council District Bayside
6
it:..... .r. ...,..,,.,,,,....,
` a ; ,+ '.....? ` ,, „•t
,-...,.. ,, ., ,,,,,,,v.„.„,_: ._ d
. _
: .... ,_ a VI* Ihrok.'":.,:.":•:•- — ".A...A.
v*,..--rn." A cf-06:_it.- $'-* 1?11- -...4,'" . .-' -'
1 SiW O..•0(.Tu.bN) T••t M .rye �l ir y ` r 'I / : w
��\`.. iRwTv,TM..I,•T•} w�wc' .h'V '" hh" x� , f'/
I OCEnry enxic 1["' 'ems*1 .,I41.} , , '., , 4p ♦s .a air• 'r'N, -of
f4r
E5T.�972' i .atw%we da...,•LYA Owl ti rn'w...v44w .,j +
•tTvM NWII L !.
It
,--- - ,I if ''''- 0 4
+
' i
_
Neighborhood Identification Sign fik.,-,6, \4 ` '� 4 , !k. ,tie
13
SUMMARY — June 20th
Six Planning items are proposed for City Council's consideration
1. Adventureworks,Inc.—Beach District
• Modification of Conditions(Outdoor Recreation Facility) +ys ae; `Y"""'°e"
2. Titan Investment Group,Inc.—Kempsville District t, ,1 ---
• Subdivision Variance to Section 4.4(b)&(d)of the Subdivision Regulations • ;" Bea
ch
3. Connie L. Hiebert—Rose Hall District T,"
• Conditional Use Permit(Home-Based Wildlife Rehabilitation Facility) 'nt.rvII
4. Ocean Bay Homes—Beach District
• Alternative Compliance(Optional Form)
14
7
5/23/2017
SUMMARY — June 20th
Six Planning items are proposed for City Council's consideration
5. City of Virginia Beach
• An Ordinance to amend Sections 111,203,230,901,1001 of the City
Zoning Ordinance and Section 5.2 of the Oceanfront Resort Form-Based aays,de `Ynnhaven
Code pertaining to the definition,parking requirements,conditional r
requirements and the establishment as a Conditional Use in the Business, 4y -
Industrial and Oceanfront Resort Form-Based Code Districts of Craft mp` �. ' Beach
Rosa Flak .
i %\
6. City of Virginia Beach Ga,,,,
• An Ordinance to amend the 2016 Comprehensive Plan Policy Document to
reference and identify Seapines Station and to amend the Reference
Handbook to add the Voluntary Design Guidelines for Seapines Station in
reference to design components
Pnncesa Anne
15
Adventureworks, Inc. Agenda Item
Council District Beach
Location 1252 & 1304 Prosperity Road
�t v l-:' •�j7y a,,e
4 yt"t LP` ti
40
5
c
. .f ,.„.. ,„ ,i4p.k, cv / ,
• 4 /s� r i,,
K i ,
", •g rx s Y
r
'�-. �,1� �✓n J
�a,.,, ,� '8 ,__, , iIfi�i.os3��_i ,, _.._ 2/B-X A tB A 13 _ i
Modification of Conditions(Outdoor Recreational Facility)
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
16
8
5/23/2017
Adventureworks, Inc.
f ..
i: _ PROPOSED Z1P-UM
EX1571NG PAIN I RAIL$AE RITY /COURSE 1`' k AP
1 JYF
I XIST KG GRAVED •�� xJ � ., 'K ""s). Y - s
Air
1, S -} tt
t. .el • 1 c /•.
....,
• Zip line course proposed \ ° of i..a t ;I+ '4 r-,.
• Facilities include:check-in building, pavilion and permanent restrooms 0i' •
17
Titan Investment Group, Inc. Agenda Item
Council District Kern psville
Location 5024 Bonney Road & Adjacent Parcel 2
. • . .
_A :1 ,,,,-. , -.L....,w • ;
e • - -.1 S 02 Al? Y
a r: 1
o x` %% A.12
'-• R5D
11'
s !. „,, Aii,, Alf
Subdivision Variance (Section 4.4(b)&(d)of the Subdivision Regulations)
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
18
9
5/23/2017
Titan Investment Group, Inc.
1lyldk.
lylf r 0.C.mint COM
mew mums
111.7—
:O.7:: ''' —,.,,..,...... 111 111i 11.111 11
IOW
1' �. 11j k..
}' OC.w.re.
Ma tC.0,0P1
GI) • Rear parcel created by deed in 1960,plat never put to record.
• Proposal is for a duplex dwelling on each lot,4 units total.
• Subdivision Variance to lot width for both parcels(front lot by 1',rear lot has 0'lot width).
• Subdivision Variance for rear lot to the requirement of direct access to a public street.
19
Connie L. Hiebert Agenda Item
Council District Rose Hall
Location 2905 Bamberg Place 3
',7-,, , .:v . . 1., ., ,- -'-: ' .4.
•••,.. - f / , 4 \ ,_,N.„
,,6,...,, .
____ -____ : _:-„... A., 4,..,
/
Is , . - ,
Conditional Use Permit(Home-Based Wildlife Rehabilitation Facility)
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
20
10
5/23/2017
Connie Hiebert
• Regisered with Virginia Department of Game and Enclosures
Inland Fisheries as a Category 2 Wildlife
Rehabilitator
Si.. CO ON AREA 1 I.°IINIAC[k
►(r1 S 7713'3r W 1•I.i n WT.11
• Cares for squirrels, rabbits and opossums V — °6'°' OA'.1
a1 u1z ,-.r.-°'m LOT • A1171
• Four existing enclosures located in the fenced rear \ r'ofe' R(M11 , ��
and side yards \ _ ' Enclosure
i
wr WT • 1 STOW
-- i N .R.IR rA Enclosure
. 1 11 LOT 16 & k itL01 14
5lar_ 111
. - S.wawa• / •'02121111221•
WW1,PA . 1/RIIIT MCI.
r.•V.P6H IAA fit PG.11
• • .%•3°A r)
T• r(
, l ei ' •`� Q00 BAMBERG PLACE
21
Ocean Bay Homes, Inc. Agenda Item
Council District Beach
Location Southeast Corner of 30th Street, Arctic Avenue, and 29 % Street 4
tt 1 l .ti _ A OR OFF
iN s OW. OR i es' �
F •
a
..N
) _-- \ \::7
' ,, ,, tirglt Iiiiiiiir, ..-
\ItOR\
\ % ,r, 1 ---------___-------
',A. A \1 'ii MTh Blt
r L s". r OR
Alternative Compliance
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
22
11
5/23/2017
Ocean Bay Homes, Inc.
Tir _....---
41.
:f Ofit : . is
..iil.Js
• Three Row-House Building Types, 15 total i I! =
residential units —_= • • 0_. • O
i
• Four.snits do not have direct streetT. ---.
frontage as required .. i�►l.�! LD 41s1111 I NOOIRECTST! ET••RONTAGF
• Improvements will be made to the 29/2 ;'4a- t 1� !ie,e !i!�' 7a Co1-rAcES t \b AT PC
Street Alley I ° F � ' 1i1'
Ili. i� t `"a;limeno eori:mo�ii'.
23
City of Virginia Beach Agenda Item
5
An Ordinance to amend Sections 111, 203, 230, 901, and 1001 of the City Zoning
Ordinance and Section 5.2 of the Oceanfront Resort Form-Based Code pertaining
to the definition, parking requirements, conditional requirements and the
establishment as a conditional use in the Business, Industrial and Oceanfront
Resort Form-Based Code districts of Craft Wineries
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
24
12
5/23/2017
City of Virginia Beach - Craft Winery Ordinance
• Currently Ordinance allows for only"farm wineries" in AG-1/AG-2 Districts, and"wine tasting rooms"in
certain commercial districts;
• Craft wineries will be a Conditional Use in the B-1A, B-2, B-3, B-4C, I-1 and OR Districts [same as craft
breweries];
• Definition:
• Craft Winery:A facility, other than a farm winery, that produces, manufactures and distributes wine, and
at which wine is served to customers for on-premise and off-premise consumption,and at which food
may be prepared and served.
• VA State ABC regulations require food(meals)be served at a winery;
• Parking requirement: [applies to craft breweries and craft distilleries as well]
• 1 space per 100 square feet of area open to the public for drinking,eating and congregating, plus;
• 1 space per employee on the maximum working shift.
25
City of Virginia Beach Agenda Item
6
An Ordinance to
• Amend the 2016 Comprehensive Plan Policy Document to Reference
and Identify Seapines Station
• Amend the Reference Handbook to add Voluntary Design Guidelines
for Seapines Station
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
26
13
-5-
CITY MANAGER'S BRIEFINGS
INTERIM FINANCIAL REPORT
5:49 P.M.
Mayor Sessoms welcomed Patti Phillips, Director—Finance. Ms. Phillips expressed her appreciation to
City Council for their continued support and distributed a copy of today's briefing which is attached and
made part of this record.
Mayor Sessoms thanked Ms. Phillips for the informative presentation.
May 23, 2017
5/23/2017
FY17 Budget to
Actual Financial
Update
1
\ 0'
as of April 30, 2017 Ilk"' - \. .,
4
NBoak '.1- .0-- t -Ni
ity of Virginia Beach
Finance . t�1
,1:-,
a
1
Overview - 1 0 Months
FY17 General FY17 Genera
Fund Fund Next Steps
Revenues Expenditures
z
1
5/23/2017
FY17 GF Revenues Et Expenditures
Thru April 30, 2017
Annual YTD
Budget Actual Variance
Revenues
Local (83.4%of budget) $ 891.6 $ 524.5 $ (367.1)
State (14.7%of budget) 156.6 85.1 (71.5)
Federal (1.9%of budget) 19.8 15.9 (3.9)
Total Revenues $1,068.0 $625.5 $(442.5)
Expenditures
City Operations $ 663.6 $ 531.8 $ 131.8
City Capital Projects-Cash Funding 28.2 24.0 4.2
Trsf to School Operations and Capital Projects 422.0 351.1 70.9
Trsf to School Reserve Fund 10.0 7.6 2.4
Total Expenditures $1,123.8 $914.5 $ 209.3
Less Amounts Funded from Fund Balance
Encumbrances/Carryforwards at 6/30/16 $ 8.8
City and School Capital Projects 9.6
Waste Management Fund 10.1
Hurricane Matthew 8.7 (amountappropriated from fund balance
School Reversion 16.8
Risk Management 1.8
Adjusted Expenditures $1,068.0
3
FY17 YTD General Fund Revenues Compared
to Historic Trend at April 30, 2017
100%
YTD ACTUAL=$625.5M 100.0%
ANNUAL BUDGET=$1,068.OM
aa) 80% - - -
c ;,.1%
d
d
cc
m 60% -
F 49.07 57.6%
-.
42.4% 45.2% 54.6%
48.3%
d 40% 44.4%
32.27. 41.7%
a)
32.2%
20% 13.6%
8.0/• 13.3% TOTAL APRIL
2 2% 4.0% - PTD REVENUE=$28.1M
° 4.0% 9.4%
0A 1.3°/
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
-•-2 yr avg Rev Trend -a-%of FY17 Rev Budget
2
5/23/2017
FY17 - General Fund Revenues
$625.5M collected as of April 30, 2017
Still need to collect$442.4M
o 15t half of Real Estate Taxes: December 5, 2016
. Total General Fund- $254.6M (Total Citywide - $286.5M)
• Business License: March 1"2017
. Total Received- $45.5M-expect to exceed budget
Annual Personal Property Tax due June 5, 2017- $93.6M Budget
I. Total Received - $23.8M- PPT main levy mailed in late April- $90.8M
► FY17 PPTRA-due July 8 August- $46.9M
2nd half Real Estate Taxes due June 5, 2017
• Levy of$260.9M
Additional State and Federal Revenue - $28.5M
5
Real Estate Revenues - GF Portion Only
April 30, 2011 - 2017
BUDGET
$500 $480.0
$466.4 100%
$435.4 $423.1 $441.0 $428.2 $443.7
$400 80%
C
O C
•^ O
$300 % 53.0% 60% v
246.1 $254.6 ,3
c$200 •
40%cu
cc
+�
_ o
$100 20%
$0 8 8 C f 8! 930 93C 99 0%
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
(84.624c) (84.624c) (90.624c) (88.624c) (88.624c) (90.824c) (90.824c)
wActual Collections uYTD • %of Total
6
3
5/23/2017
Personal Property Taxes (excludes PPTRA)
April 30, 2011 - 2017
$100 BUDGET
$95.9 $93.6 100%
$90.9
$80 $78.7
$73.7 $74.7 80%
$65.9 I N
o c
0
$60 60% u
411
VI u
�540 . % 40% H
ce % -
% I4% O0
$20 $22.9 $22.9 — i23.8 20%
$18.6
$o , .70 $4.00 $4.00 = 0%
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
LAActual Collections YTD %of Total
7
General Sales Tax
April 30, 2011 - 2017 State s% `'`Y
10. >.
(1% Local Portion) BUDGET
$63.2
$61.1 100%
$60 $56.4 $58.2 •
$51.7
$53.4 $55.0
% % % % % 74.2% 80%
$45 $46.9 e
45.9 o
60% d
C
u
cii$30 o
y
C 40% E-
a) w
o
cu
cc
$1 5
20%
UP 2.2%FROM PY
4
So -
0%
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
e_JActual Collections YTD %of Total
8
4
5/23/2017
Business License Tax
April 30, 2011 2017
95.7% 97,% 96.4% 98.0% 96.8%
95;0 98.0% 100%
$50 BUDGET
$44.2 $44.0 $44.6 $45.3 $46.4
$41.3 $41.1 $45.5 80%
$40 43.2
N
C
C o
60% y
1:::
o
$10 20%
1UP 5 2%FROMPY .
$o 0%
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
+Actual Collections ►—iYTD • %of Total
9
Hotel Room Taxes - GF Portion Only
April 30, 2011 - 2017 '
3%
(2% of total 8%) BUDGET GF 2% _
$6.6 $6.7
$6.2
100%
$6 $5.8 $5.9
$5.5 $5.6 i % 57G.0% a
1c % % 80% 2
0 0
__ udN$4 60% u7 YCo
WreC40%$2
20%
P 4.4%FROM PY
1
So ' 0%
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
haActual Collections L YTD • %of Total AlIllkL-
10
5
5/23/2017
Total Hotel Room Taxes
April 30, 2011 - 2017 BUDGET
$30.6 $31.5
$30 $28.7
$27.2 $27.4 100%
$25 $25.3 $26.1 % % .% a $2
lit 9% 87.0% ' 80% N
c
o• $20 i,
u
N
.. 60% 3
u
c a 1°
> 1 ' Hotel Room Taxes 8%Allocation 40% o
gle' $10 o
General Fund-2%
TIP-5% +$1 per night
$5 TAP-1% + $1 per night 20%
Sandbridge-6.5% + $1 per night .-
it
CBD TIF-$500k annually
$0 ' 0%
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actual Collections uYTD • %of Total
11
Restaurant Meal Taxes o2.. GF
GF Portion Only
TIP
April 30, 2011 — 2017 BUDGET 1.06��a:.
AAM...
$40 (3.5% of total 5.5%) $40.4 $41 3 100%
$38.2
$35.1 $36.2
82.4% $34.0 % .% 83.0%
c , 2% "1-% % 3.3 $34.3 80%
. $30 ,
— c
o
.6i$ • $ 60% y
$20 ro
w y
cc :::
H
4-
0
l UP 3.0% FROM PYN'
$0 0%
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
roaActual Collections .IYTD • %of Total
12
6
5/23/2017
Total Restaurant Meal Taxes
April 30, 2011 - 2017
BUDGET
$63.4 $64.9 100%
$60.0
$60
82.4% $55.1 $56.9 % 83.0%
$53.3
! iijj
_ 523 $539
N
0i :::
__nvyo
c 40% Io
> I: M�al Taxes 5.5%Allocation o
rc a
$15 General Fund-3.5%
TIP-1.06% 20%
TAP-0.5%
Open Space-0.22%
Multimodal-0.22%
$0 mranmraram itttm _ 0%
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
6.+Actual uYTD • %of Total
13
Comparison of FY17 and FY16 GF Revenues
April 30, 2017
FY2017Y1'D FY2016Y1'D VARIANCES
Budget Actual % Actual % Actual %
* Real Estate Taxes $ 480.0 $ 254.6 53.0 °o $ 246.1 52s 0 ',4 3 4
Personal Property Taxis 93.6 23.8 25.4 21.8 22.7 2.0 9.1
Comronwealth-PPTRA 53.4 6.5 12.2 6.5 12.2 - -
General Sales Tax 63.2 46,9 74.2 45.9 75.1 1.0 22
Utility Taxes 25.5 18.3 72.0 19.4 76.2 (1.1) (5.6)
Teleconmrnications Taxes 17.0 12.3 72.1 11.5 66.8 0.8 7.0
Business Licenses 46.4 45.5 98.0 43.2 95.5 2.2 5.2
* Hotel Tames 6.7 6.0 89.0 5.7 86.1 0.3 4.4
* Restaurant Taxes 41.3 34.3 83.0 33.3 82.5 1.0 3.0
* Cigarette Tales 11.1 9.0 81.4 7.5 78.6 1.5 20.'
Human Services Charges 26.5 18.3 69.0 19.7 75.9 (1.3) (6.8)
Other Charge for Services 17.7 14.2 80.6 13.3 70.6 0.9 6.8
Other Local Revenues 45.1 30.6 67.7 30.0 66.7 0.6 2.0
Contmonweahh-MaintenanceofRoads 48.9 35.9 73.5 35.2 73.4 0.7 2.0
Conamnwealth-Human Services Rein*. 31.2 24.5 78.6 23.3 78.2 1.2 5.0
Conmonwealth-OtherStateRevenues
* 23.1 18.2 78.6 17.7 77.0 0.4 2.5FederalRevenues 19.8 15.9 80.4 15.2 74.5 0.7 dTransfers frsmOtherFunds 17.6 10.8 61.4 10.2 43.8 0.6
$ 1, S 6253 58.6 % $ 605.5 57.4%% S 20.0 ?.5
•GF portion only
Notes:FY17/.in based on Budget,while F1'16 is bas068.0ed on Actual.
14
7
5/23/2017
FY17 YTD General Fund Expenditures
Compared to Historic Trend at April 30, 2017
100% - 100.0% •-
YTD ACTUAL=$914.5M 93 0% •
d ANNUAL BUDGET=$1,123.8M 84.9Y
z 80%
:a 76.3°/. :1.4%
c
a 68.6°°. , 3.9%
ill60% 60.6°/ r '6'7%
75
H 53.0% 7%
O 45.1°/ 50.9%
c 40%
u 37.0°/ , 43.3%
a 28.7% 35.2%
20.7% 26.2%
20%
12.5%
18.8% TOTAL APRIL
11.9% PTD EXPENDITURES=$84.3M
0% i
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
-• Expenditure Trend -x-%of FY17 Exp Budget
15
Comparison of FY17 and FY16 GF Expenditures
April 30, 2017
FY2017YTD FY2016YTD VARIANCES
Budget Actual Variance Actual Actual
Salaries $ 280.2 $ 215.3 $ 64.9 $ 214.2 $ 1.1 0.5
Fringe Benefits 97.4 74.2 23.3 78.3 (4.1) (5.3)
Operating Expenses 171.9 145.7 26.2 134.4 11.3 8.4
Capital Outlay 9.4 8.3 1.2 7.0 1.3 17.9
Leases 4.4 4.0 0.4 4.0 0.0 0.6
Debt Service 50.5 43.1 7.4 41.3 1.8 4.4
Transfers to Schools 422.0 351.1 70.9 342.7 8.4 2.5
Transfers to Schools Reserve Fund 10.0 7.6 2.4 5.5 2.1 38.5
Transfers to Capital Projects 28.2 24.0 4.3 28.2 (4.2) (15.1)
Transfers to Sheriff Department 23.2 19.3 3.9 17.1 2.2 13.1
Transfer to Waste Management 10.1 8.4 1.7 4.3 4.1 95.0
Transfers to Other Areas 15.5 13.6 1.9 12.1 1.5 12.2
Reserve for Contingencies 0.9 - 0.9 - - -
$ 1,123.8 $ 914.5 $ 209.2 $ 889.1 $ 25.4
16
8
5/23/2017
FY17 YTD General Fund Revenues and
Expenditures Comparison
1oo.0%
100% A
90.7%i/
xf /
y 81.4%ice /
3 80% - 73.9% ii 79.3%
s- /
d 66.7% /
C.
x 60% 58.7°/ /58.6%
Lii�a 50.97 55.9%
O
w 43.3/ 49.0%
-'40% - 35.2% 42.4% 45.2%
d
V 26.2% 32.2%
d
o_ 18.87
20%
11.97
8.0% 13.6%
2.2% 4.0%
0%
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
-x-%of FY17 Exp Budget -r-%of FY17 Rev Budget
17
Projected FY17 Fund Balance
Unassigned GF Fund Balance FY17
P. Projected - $120 - 115M
FY18 GF Revenues
► $1,127.6M
Projected 10.50%
8-9% 11-12%
Illith /
18
9
5/23/2017
Next Steps
Ma Interim
June 20, 2017
Unaudited FY17 Financials
October 2017
•
cials --
December December 2017
19
10
-6-
ADJOURNMENT
Mayor William D. Sessoms, Jr., DECLARED the City Council Meeting ADJOURNED at 5:54 P.M.
Amanda Finley-Barnes MC
Chief Deputy City Cler
Ruth Hodges Fraser, MMC
City Clerk
May 23, 2017