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04-10-2018 WORKSHOP
CITY OF VIRGINIA BEACH "COMMUNITY FOR A LIFETIME" CITY COUNCIL 0.NIAEA MAYOR WILLIAM D.SESSOMS,JR.,Al-Large J�Q �" CyL VAT MAYOR LOUI S R.JONES,Bayside-District 4 `� 41 JESSICA P.ABBOTT,Kempsville-District 2 j M.BENJAMIN DAVENPORT,Al Large V ��h.' Sr I RCBERT M.DYER,Centerville-District I BARBARA M.HENLEY,Princess Anne-District 7 SHANNON DS KANE,Rose Hall-District 3 JOHN D.MOSS,At Large JOHN E.UHRIN,Beach-District 6 °, OUR N' o, RGSEMARY WILSON,At-Large ✓A.AES L.WOOD,Lynnhaven-District 5 CITY HALL BUILDING CITY COUNCIL APPOINTEES 2401 COURTHOUSE DRIVE CITY MANAGER-DAVID L.HANSEN VIRGINIA BEACH, VIRGINIA 23456-9005 CM' STILES CITY COUNCIL WORKSHOP AGENDA PHONE:(757)385-4303 Cry ASSESSOR-RONALD D.AGNOR FAX(757)385-5669 C:YAUDITOR-LYNDONS.REM/AS April 10,2018 E-MAIL:CITYCOUNCIL@vbgov.com CET CLERK-AMANDA BARNES P MAYOR WILLIAM D. SESSOMS,JR. PRESIDING I. CITY COUNCIL'S BRIEFING - Conference Room- 3:00 PM A. CITY HALL CONCEPT DESIGN Thomas Nicholas, City Engineer I=. CITY MANAGER'S BRIEFINGS A. VIRGINIA BEACH COMMUNITY DEVELOPMENT CORPORATION —Proposed Changes Andrew Friedman, Director—Housing and Neighborhood Preservation B. FY2018-19 RESOURCE MANAGEMENT PLAN (Budget) 1. Planning and Community Development Barry Frankenfield, Director 2. Public Utilities Robert Montague, Director 3. Public Works Mark Johnson, Interim Director 4. Information Technology Peter Wallace, Director -1- VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia April 10, 2018 Council Member Henley called to order the CITY COUNCIL'S WORKSHOP in the City Council Conference Room, Tuesday, April 10, 2018, at 3:00 P.M Mayor Sessoms arrived at 3:13 p.m. Council Members Present: Jessica P. Abbott, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Absent: M. Benjamin Davenport John D. Moss April 10, 2018 -2- CITY COUNCIL'S BRIEFING CITY HALL CONCEPT DESIGN 3:00 P.M. Council Member Henley welcomed Thomas Nicholas, City Engineer. Mr. Nicholas expressed his appreciation to the City Council for their continued support and distributed a copy of today's briefing which is attached and made a part of this record. Mayor Sessams thanked Mr. Johnson for the informative presentation. April 10, 2018 CITY OF VIRGINIA BEACH NEW CITY HALL CONCEPTUAL DESIGN UPDATE April 10, 2018 \fiaty Virginia Beach MOSELEYARCHITECTS Agenda • Discuss milestone progress. • Proposed site plan . • Exterior design options. • Overall building stacking diagrams. • Layouts of departments. • Schedule overview. w.`..., as'num non am 3171Dm S N ..�.c�..+..w,.��r.. AlNfIOJ 71tl0. 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H _ � , :�: /, 1111111111f11II1111lIIIIIII (�I / It ., — /GEORGE MASON DR -_) ---- --t'----------� r City Hall - Site Plan ,a , . a - ,, ... € rdill our .vs ��• ,, • w m O� • J///// _ r mmmmwmarmgreAmm \ IT-7 F' • . /I --1 r-,, • /� s r VIRGINIA BEACH CITY HALL .604144, .. TIMMONS GROUT SIGNIFICANT TREE RELOCATION & PRESERVATION PLAN City Hall - Site Plan • What we heard • Council comments received during April 9th and 10th individual sessions will be added to this slide. City Hall - Exterior Options • Option 1 — Front Façade from drop off approach .. , i ,. ,.„ ii i' ;. r Nix l . = ..y,. 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'.:'• . •. -. .. . .,... - - , Sit. • City Hall - Exterior Options • Option 2 — Overhead view ...4, ..,... _ . _ ,. 7_ /, - ma Or . y ::t --t"------'':' r J :-11 ilia- r- "J JJ f ... b.. f. ' L .. ...4 ."' .7 at - ' '' : f . 5 '� e.ó,I � ��..( // , .� ► \• • lw---- .'°°°°°°.a..177 ' ,,‘ ' /'''' '' . , ' ''t r't:i \44,4141153r>"'. %S\CSN1/4.\\ s'. :ram / + t ,� / J \ .•l City Hall - Exterior Options • Option 2 - What we heard • Council comments received during April 9th and 10th individual sessions will be added to this slide. City Hall - Exterior Options • Op t i on 3 — Front Façade from drop off approach . . 4. , , . ...,. .... ..., ,4. .. ... -- yk �= 111 -� .,R II I I j ' 1 i'. it 111 i r'vr' Tr il 1 II II 1 ii II I I .w __ . , w _rr R 16 City Hall - Exterior Options • Option 3 — West Façade from parking lot ,„..,1 V4 � • 914 v 4011 'ipJb.w,.,."a.1 I_may. x. . . i 'l di�i l[ „„ ,., j lk fil t.. .��' + ,v; wow_ _ ir,..., J" y., - .wq - wK�- 17 . .. _ - City Hall - Exterior Options • Option 3 — Overhead view ...,; ........ , , 4: . .... ...__ .. .. __., . - ... .. .,, . ,-... •-• — --, . - - . i . . ... C _-.-- ..„ - /0 1 1 11 -e*' , 4 14, tsi, .... sP, 0-4 ,. 414,- 1 i I * ''' ,..4 / -r JP irrr -I — A .441111011„, • _ • , 41. - ill i I " . n r .,,...- • z..1,:r. ' ip. . _ ,..„.., . . #4\ . 4.. •1-1- .414.4, --- - •,' Zr , —4,,t, ,‘ ,, ry t. ‘,,,21454 , 0/z/ ,- % ''! • ' at' ' - ''I'P.' -,.2k4,,,..• • 'Y'Ni.icioll . ' in:.:s I4tr- •-.."..4 ter ' ....,- :. , , r frZ!1•.:4' '''t Alt,' ' -..,--. ' ' 4'sr ,44,.... , , , • .....". , ,, : . N . 4.,:ss..,..., . . .4... ''.P • •0".°.***'' „....--- . i * ' • •414 I. it,,, -t;Ye::4.1..,,,,. ' ........... . k r• ,, \., Tt, ................„:„...________44.-• rl., i., '' ' •) % '''- ' -- t ..... . _ • -‘ City Hall - Exterior Options • Option 3 - What we heard • Council comments received during April9t" and 10th individual sessions will be added to this slide. City Hall - Option A - First Floor r - - - - 7 - mr- " 7 --L - - - 1 1 1 , _LTTTJ 1:31 il_________ II 1 COMMISSIONER OF TREASURER 1 THE REVENUE Fil T 1 1 i f . . r TI I 1 i1 I _ ! I__ !_T1 _ II . I i --- I • 1 'L. . . . L . . . i L ' r -1 _ . ftwom am m 20 City Hall - Option A - Second Floor ii CITY 1I 1 ei rL CLERKIllIII MAYOR/CITY 5 I COUNCIL/ CITY I 11 LLII I I I - MANAGER 1: i I II, i _: 1 1 LI _LIJ 1 .. , , I- T -7 1 ,___. I . I ATTORNEY Li i I Fl 1 1 I I LL L ' JLHILL - I- - - - � - J 21 City Hall - Option A - Third Floor r _ _ t - - ,� - - - - --II I � , 1 1 1 1 _ 1 -__ III I I ! I VOLUNTEER OFFICES r I1 I I I 1 r i . * _ BUDGET AND -I i MANAGEMENT -' I FINANCEi , CITY I I L _ T AUDITOR ! ! r :_rLT - - - i 1 1 , 1 • COMMUNICATIONS L. LJ. - ..mot 22 City Hall - Option A - Commissioner of the Revenue PUBLIC COMMISSIONER II— COUNTER OF THE REVENUE • � OPEN OFFICE WORKSTATIONS 1- - 7- 1 1 ITITITI � �-- - - 23 City Nall - Option A - Treasurer 1IIJ � PUBLIC COUNTER __I.- , TREASURER I _I J � OPEN OFFICE WORKSTATIONS � I�� - I1T1T I City Hall - Option A - City Clerk -111111111-----111111111-1111111111-11 CITY CLERK /1111.-11111.-1 OPEN OFFICE WORKSTATIONS PASSPORT I OFFICE 25 City Hall - Option A - Attorney /I I Li it . .._..._ CITY ATTORNEY 1 I ._ _ 1 1; ._ v'f -y 1 J 2Q >. W1 - J Z Q Ce I Q o _ a F- a I OPEN OFFICE I 1 WORKSTATIONS L - _-- 43 r - , no ii �� r MI - - i ° r mum � 1 I 10 I 1 _ t� I F1T _ . _ L L— 1 11 p I I , 1 a I f u 1 Q r • ° 'oa J ° .4„, I a City Hall - Option A - Mayor/City Council Suite imi ' / AV RECORDING& COUNCIL COUNCIL L, COUNCIL OFFICE BROADCAST OFFICE OFFICE COUNCIL COUNCIL COUNCI CHAMBERS rl NCIL OFFICEOFFICE WAITING CONFERENCE ROOMFICE ...., -- 1 COUNCIL COUNCIL N OFFICE OFFICE EXECUTIVE COUNCIL m''''l RECEPTIONIST OFFICE ASSISTANT VISITOR . TO THE CITY my WAITING „ COUNCIL 1 CONFERENCE I ROOM 1 p W Q Y VICE '1r1P'1e, "1mt'1Pv-11.1 v=i 3 MAYOR 234 i'lifin Vinnt"It4"ii ' KITCHENETTE t`t °1t' i"ti`•"ttett'°"il°•°tt°r.-i J i•i:1fIr' 234 - - MAYOR CONFERENCE ROOM ti.. j RESTROOMS •w FILES/SUPPLIES /WORKROOM CITY a , „ , 4 , , . . , MEDIA MANAGER !•n•It•t4• 't•A A• '' 78 City Hall - Option A - City Manager Suite mosit.,.. ......w.,, 2 ...,..._. . , j FILES/SUPPLIES/ _ WORKROOM CITY MANAGER M ASSISTANT DCM TO THE CITY EXECUTIVE EXECUTIVE MANAGER ASSISTANT ASSISTANT ASSISTANTS TO THE CITY TO THE CITY MANAGER MANAGER -r IIIINIMII. f • , _ . CONFERENCE DEPUTY DEPUTY DEPUTY DEPUTY BREAK ROOM CITY CITY CITY CITY ROOM MANAGER MANAGER MANAGER MANAGER 29 City Hall - Option A - Finance - r . . .7.,...„4.,,,,...„.. 1 I 1 ! I1 1 1I N 1 I - w Z I 8 g I , I I _ ` 1 0 R 1 , I ___1 . _ 0 I 1 1 L 1 FINANCE IFITITI -1 DIRECTOR 1L,AOPEN OFFICE I WORKSTATIONS City Hall - Option A - Volunteer Office DIRECTOR N ' OPEN OFFICE WORKSTATIONS 31 City Hall - Option A - Budget and Management 1 I • II I BUDGET ANALYSTS ii i� II Nieriv BUDGET ANALYSTS II � ; II 32 City Hall - Option A - City Auditor MEM CONFERENCE 01 I i I _ r t r I mommomms pm dilammemmem=m i i 1 _ G i 1- CITY z z AUDITOR 33 City Hall - Option A - Communications Office ter. minfpr---Immr---- me ' WORKROOM I ' OPEN OFFICE � WORKSTATIONS DIRECTOR City Hall - Option A • Option A - What we heard • Council comments received during April 9t" and 10th individual sessions will be added to this slide. 35 City Hall - Option B - First Floor r 71. n . 1. 1.7 . .I' t I'll 11-11 1 'L . . _ _ _, Du I�i � � � I ��' - J LI JJJI J 1- � I I • TREASURER J r---1 : COMMISSIONER OF ____,T i THE REVENUE L __ - L___ 1"--- J I 1 '- , Hi , ___I I TITITI1 -I ! H _1 LITL ' T _ - - - _ Lf , _ _ ITIT1l -] 36 t City Hall - Option B - Second Floor 1 l _ 1 i CITY 1 1 r CLERK - I - MAYOR/CITY I I COUNCIL CITY - ii -- MANAGER -11 i Li I r-. I I i I I ( i i i i -1 I --J I IATTORNEY ( I ti _J -- I I _1 ' I 1 1 - L_____I City Hall - Option B - Third Floor I - - . i r I__ 1 I I I ( VOLUNTEER J I OFFICES I I 1 ,- BUDGET AND _Ip! I FINANCE I MANAGEMENT -, I __ I I I II IiE CITY i L _ ___ _ 4 AUDITOR 1 1Ti iH I 1 � r--, 1 i COMMUNICATIONS L. _ _ .1 _ LJ City Hall - Option B - Commissioner of Revenue r T I - Ti - --,17 — a I !: II Ii if 1 --- IJ_1__ IJi COMMISSIONER OF THE � J L ! J � REVENUE 0 OPEN OFFICE — o . _ u WORKSTATIONS "zi m a i_ FITITI �I �1 H I T I I I I City Hall - Option B - Treasurer L I F:(11` TREASURER PUBLIC COUNTER N J- - - VZL I J L6- 15 • Z a� � I I1 � I umi _ ITIT1 -J City Hall - Option B - City Clerk r CITY CLERK OPEN OFFICE !III; WORKSTATIONS PASSPORT OFFICE City Hall - Option B - Attorney ii 1 L it i CITY ATTORNEY �I II L 1 I ] 11 1 , 1 _ 1 J 11) WW J Z Ce Q O ~I I a � Q iiJ I OPEN OFFICE WORKSTATIONS City Hall - Option B - Mayor/CM/City Council :FL r I 1 1 . , rc l , II I ATw.4- ELI_ LLJIJ1j �3 City Hall - Option B - City Manager Suite - - m---_ _ ___ - -- ___ • w DEPUTY DEPUTY DEPUTY DEPUTY BREAK Z CITY CITY CITY CITY ROOM ct MANAGER MANAGER MANAGER MANAGER Z - V DCM FILES/SUPPLIES/ EXECUTIVE WORKROOM ASSISTANTS I ____ ASSISTANT 71 TO THE CITY 2 KITCHENETTE MANAGER 47 a' �-- 1g__ K:_ ( 21)[ ASSISTANT (�_ x� d: 3 TO THE CITY • 47 p 0-: 234 MANAGER a1 IC- !.:_ CONFERENCE p`- LC C ROOM • 7' r C ;- EXECUTIVE _ �� �_ :� ASSISTANT • I(t. r,• C = EXECUTIVE TO THE CITY « g f_ ; rl RECEPTIONIST MANAGER I I ~ t CONFERENCE COUNCIL ROOM CHAMBERS VISITOR CITY WAITING WAITING MANAGER City Hall - Option B - Mayor/City Council Suite 1 mmimmummummomo I ---1 _ CONFERENCE COUNCIL VISITOR ROOM CHAMBERS WAITING oc WAITING LU 1 Q ti 0 a 1 O Z , , n 'I I COUNCIL ce W 2 CHAMBERS 3 MAYOR j VICE - MAYOR 1 1 a o u W 1 rr I 1 COUNCIL `Lini_m1;: , OFFICE1:"":31711 I 45 City Hall - Option B - Finance r ____ 7 -ff 1 ' i - ._�I — --,J I I I 1I I v, _ li V_LU Z O "" F- I 1 O g I I I W Y I I , I a cC 1 o ° 1I I , _ „ 1 , 1 1 L _ ___,___ . FINANCE DIRECTOR FITIT1 -1 OPEN OFFICE I 1 WORKSTATIONS L _ L . City Hall - Option B - Volunteer OPEN OFFICE WORKSTATIONS DIRECTO ' , 17 City Hall - Option B - Budget and Management BUDGET ANALYSTS °C p P T , ,, T I) BUDGET ANALYSTS � II I II City Hall - Option B - City Auditor CONFERENCE -. g i) I ill__ , 1 CITY z z AUDITOR ■ . i ■ City Hall - Option B - Communications Office WORKROOM I Lc. I OPEN OFFICE LIM- WORKSTATIONS DIRECTOR City Hall - Option B • Option B - What we heard • Council comments received during April 9th and 10th individual sessions will be added to this slide. City Hall - Option C - First Floor r T I - El _ . . _ .1- 17 ,11-1 -L - 7..1 . . 11 - 1 LII ii : uT , ... /11 11;1 / Hi Lii F---ii 1- - 1 J i �_ L I _I � TREASURER J Hti I_ - I� � COMMISSIONER OF � I THE REVENUE L - - I__I 1 1 _1 T ! ILI ] 1 ii- 1 HTITi1 -1 ! --i I _ _1 11,, ri 1111111 L - 1 • 1 - - - y _ L ' _ �TITITl1 -1, 52 City Hall - Option C - Second Floor r . —^--- --^ . I--1. - 1.1 - - - - -,1 1 j 1 CITY I —Al 1 CLERK --, I— I i I iii L li 1 , 1 I 1---- 1 . 1 1 I. 1 MAYOR/CITY ; I I ' COUNCIL/ CITY a I , — ` - MANAGER 1 f._._ 1 I 1 1 1 ; ; riATTORNEY II ,___ I 1E_, i 1 LI _ I I 1 1 1 I i - ' - - - - - - ...I L ' 1 L � � � 53 City Hall - Option C - Third Floor r aurnIll ' - - - - rim T. . .. .... ... .." _ 1 _i 1 i � 1 - 4- 1 1 I - VOLUNTEER 1 I OFFICES I ' l I BUDGET AND I 1 FINANCE I MANAGEMENT __ I II I I i , I I l II 1 L CITY I _ T AUDITOR milanii MITI H-1ii i 1L . 1I '-1 1 COMMUNICATIONS L. - ,l.1.... L —I .1 City Hall - Option C - Commissioner of Revenue COMMISSIONER I OF THE J LIJ LLJ REVENUE 0 OPEN OFFICE � � WORKSTATIONSco � hruiH - a rIT 42k 2 so O I : rl Ilt . j nv zco r 3 LI m n n CD IV In 0 111 OPEN OFFICE WORKSTATIONS !---, l— I i_____1 1 1 :1T MIMI a 1 I _ ..1 72 m D (,) 73 c6— m 73 City Hall - Option C - City Clerk r111101----1111111111-- CITY CLERK ‘11 OPEN OFFICE WORKSTATIONS PASSPORT OFFICE City Hall - Option C - Attorney LL1 J • J r fx ■ Z � F___ CITY ATTORNEY r— Q I _ 1 , I 1 City Hall - Option C - Second Floor - Mayor/CM/City Council • I I NNW T 1 sm: , , ',,, 1 I I I I n .... I•.m ... i , ill II 11-- 1 -1 F = w a w w fr /si as sur isr it's sgs ist pr lit ie sis lir sis iss !a ins , ''' ' 1,-live ts- les isi Ix, 4: 'A. irr r.s Ise Sii r .s, !et rs, 7 Ix iv . 1.1 lift 1. I i I T-11 ,,,, ser ar Sr its,r ler sis t /es us t Ar [ 1 ...J L 1 __ I I I — MB MMI MIMI I! .1 ---1.- . J. i 59 City Hall - Option C - Mayor/City Council Suite . . .. . .. -impoorill VISITOR WAITING CONFERENCE ROOM EXECUTIVE RECEPTIONIST I MEDIA MEDIA I MAYOR WAITING • I 234 `n CONF CONFERENCE n ROOM to ------1 .z e' o CONF C VICE MAYOR I COUNCIL AV KIT OFFICE ASSISTANT TO THE CITY TOILETS/ MANAGER SHOWERS COUNCIL CONF 1 ,......... TO OFFICE ASSISTANT CHAMBERS 1...............i TO THE CITY TOILETS/ MANAGER t2 2 SHOWERS EXECUTIVE I O - COUNCIL a 0 OFFICE + ASSISTANT S x COUNCIL TO THE CITY tnO BREAK 4OFFICES I MANAGER 3 ROOM u u O 2 u g. 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I l IL CONFERENCE _T....di i , I J r T 1 i _ , CITY ,_ t ,7T z z AUDITOR I I I City Hall - Option C - Communications Office WORKROOM I .......1.- i L .- 1 imam_ 1 OPEN OFFICE DIRECTOR WORKSTATIONS City Hall - Option C • Option C - What we heard • Council comments received during April 9th and 10th individual sessions will be added to this slide. • Schedule Update • Moseley Architects is at 50% Schematic Design (SD) of the new City Hall. The design process includes the following key milestones: February Confirm occupant space needs February Confirm City Council space needs February Conduct workshop to develop site and building concepts March Meet with staff to select conceptual design plan and massing 41 April Review conceptual design of City Council Space April Meet with staff to review 50% SD drawings April Meet with staff to review 95% SD drawings May Complete Schematic Design, submit for review and approval May Update City Council August Complete Design Development Phase -3- CITY MANAGER'S BRIEFINGS VIRGINIA BEACH COMMUNITY DEVELOPMENT CORPORATION— Proposed Changes 4:10 P.M. Mayor Sessoms welcomed Andrew Friedman, Director—Housing and Neighborhood Preservation. Mr. Friedman expressed his appreciation to the City Council for their continued support and distributed a copy of today's briefing which is attached and made a part of this record. Mayor Sessoms thanked Mr. Friedman for the informative presentation. April 10, 2018 VBCDC: Recommendations of Council Liaisons ,________ ' :4: Informational Briefing April 10, 2018 Andrew Friedman Housing and Neighborhood Preservation l i } \ Background and History ,, VBCDC was created by the city in 1986 to meet the affordable housing development needs of the city at that time. When it was created, the city had little housing development experience and there were no capable non-profits doing housing development. It successfully met many of those needs by carrying out several types of activities, including: Scattered-site acquisition/rehabilitation for rental , Scattered-site acquisition/rehabilitation/resale for homeownership , New single family infill development in target neighborhoods . Development or rehabilitation of various types of affordable or naturally- affordable rental housing Rehabilitation, new development and property management of special-needs j IIP housing in partnership with the Dept. of Human Services t ,gym' Background and History kt- • As a non-profit, VBCDC was able to successfully leverage city-provided Federal funding to obtain large amounts of other funding. This allowed it to expand its rental housing inventory to about 400 housing units • In addition, the continually increasing flow of rental income, along with successful grant applications, reduced its need for city funds. Originally 100% of VBCDC's operations were funded by city-provided Federal funds; today it is 0%. • A large part of VBCDC's activity consisted of the acquisition, rehabilitation and rental of scattered site, single unit housing. This was a key strategy of the city to create affordable housing mixed throughout the city, while also contributing to the rehabilitation and continued maintenance of the housing stock. 3 .�\_ Today VBCDC has changed its leadership and does not want to continue with the scattered # ` site program. Conditions in the City and city needs have changed • New affordable housing has been and will continue to be created by capable for-profit and non- rofit housingor anizations. For example, City support of developments proposed by the Franklin JohnsonLroup will result in the creation of over 400 units of affordable housing. • We are not pursuing new scattered-site rehab except on a small scale with existing non-profit owners • The City has sought and will continue to seek competitive proposals when it seeks to incentivize development • Most development is initiated by developers who identify and gain control of a potential site City Council asked VBCDC liaisons Moss and Kane to evaluate the City's relationships with VBCDC Meetings and discussions with VBCDC and among Council liaisons, the City Attorney's PP office and staff, have been held over the past year Goals Set by Council Liaisons and Staff Understand the issues and relationships Ensure that if we change our relationship with VBCDC, that can we get the housing rehabilitation and development that we want to see done Don't negatively impact existing contracts for services that are beneficial to the city, including those between the Dept. of Human Services and VBCDC Protect the housing created by past investments in affordable housing by the city, while providing some flexibility If we do separate, do so on friendly and fair terms VBCDC's Requests • On February 1, 2018, VBCDC wrote to City Council with the following requests: • That the City create an MOU to allow VBCDC to be renamed as "Second Act Communities" and to allow removal of references to city oversight or involvement from the VBCDC articles of incorporation and bylaws • That the city provide a grant up to $25,000, based on invoices, to cover the expenses involved in changing the name. • The letter also stated that VBCDC was opposed to allowing the recording of new deeds of trust on VBCDC properties. PP Conclusions and Recommendations • City goals can be accomplished without a special relationship with VBCDC • City support for housing development should be determined based on competitive proposals, whenever possible • VBCDC can compete and be awarded support, without the appointments to their board • Council should allow VBCDC to operate as an independent organization Recommendations to Council ,ft Based on the understandings and discussions to date, and in response to the VBCDC request, the following recommendations are provided for your consideration: 1. The existing involvement of the City in oversight of VBCDC and appointment of its board members should be eliminated. The historical reasons for it no longer exist, and the city and VBCDC can continue to achieve our joint goals, to the extent that they continue to overlap, with VBCDC becoming an independent organization. 2. The city should ensure protection of 90% of VBCDC's existing affordable housing stock through a Memorandum of Agreement in regard to the separation. 3. Upon approval of all agreements and legal steps, VBCDC should expeditiously proceed with its requested name change. 4. The city should reimburse VBCDC for the actual costs of the separation t P" and name change, up to $25,000, based on paid invoices presented. 1 i at 8 • Recommendations to Council (2) 5. The City Attorney be directed to prepare appropriate resolutions to carry out these recommendations for council consideration 6 The City Manager be authorized to negotiate and execute a Memorandum of Agreement with VBCDC that carries out these recommendations If Council wishes to proceed in accordance with the above recommendations, appropriate documents will be prepared for Council consideration in May. 4rni"""rirni411°11111111". t"I°1.11°614111111 -4e 9 -4- CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) PLANNING and COMMUNITY DEVELOPMENT 4:19 P.M. Mayor Sessoms welcomed Barry Frankenfield, Director. Mr. Frankenfield expressed his appreciation to the City Council for their continued support and distributed a copy of today's briefing which is attached and made a part of this record. Mayor Sessoms thanked Mr. Frankenfield for the informative presentation. April 10, 2018 4/10/2018 ,taki,k,o`` 1 41 6 Planning and Community Development Department Budget Workshop April 10, 2018 Jolilda Saunders 1 Planning and Community Development Operating Budget Program Unit FY 17-18 FY 17-18 FTE FY 18-19 FY 18-19 FTE Change FY 178Amended to FY 19 Amended Proposed Proposed Director's Office $1,743,266 14 $1,673,910 15 (69,356) (4.0%) Planning Services Planning Administration 1,310,835 13 1,355,055 13 44,220 3.4% (Current Planning) Zoning Administration 1,216,743 14 1,243,049 14 26,306 2.0% DSC 2,387,358 25 2,353,394 25 (3 3.9641 (1.4%) Bldg.Permits and 4,004,645 52 4,187,822 54 183,177 4.6% Inspections Strategic Growth Areas 949,488 8.0 961,218 8 11,730 1.2% Transportation Planning 237,323 2.0 212,589 2 (24,134i (10.4%) Mass Transit 6,517,545 0 6,234,227 0 (283,318) (44%I w�°ed wnnm FY19 Boards/Commissions 43,322 0 0 (42,322) :,7". 002 General Fund Total $18,410,525 128 $18,221,264 131 ($189,261) (1.2%) 152 TIP Mass Transit $1,200,862 0 $1,200,548 0 ($314) (0.1%) 253 Parking Enterprise $5,001,954 6 $5,089,989 7 $88,035 1.76% Total Deportment $24,613,341 134 $24,511,801 138 ($101,540) (0.4) Expenditure 2 1 4/10/2018 Planning and Community Development(PCD) Organizational Chart Department Director Barry Frankenfield Total Filled FTE 127 Total Vacant F—E 7 New FTE 4 Director's Office I I I f and Management StrategicDevelopment PlanningLoGrowth permits and Services Support Services Administration Zoning Areas/Long Range Inspections Center Divisions IS FTEs Administration Comprehensive 13 FTEs 14 FTEs Planning/Transportat 51 FTEs 23 FTEs 2 Vacant FTEs ion/Public 1 Vacant FTEs 1 Vacant FTE 0 Vacant —ransiVParking 2 Vacant FTEs 1 New FTE Management 2 New FTEs 15 FTEs 1Vacant 1 New FTE 3 PCD Trends and Issues > Continued customer service focus: ➢ Significantly reduced review times,progress towards goal of timely and high quality review. ➢ Office renovations creating a pleasant customer experience with increased collaboration space • "We get to YES"from motto to mantra ➢ Development Liaison Office ensures single point of contact for atypical or complicated projects ➢ Fee assessment and collection simplified ➢ There has been a modest increase(>3%)in each of the largest performance metrics—permits, inspections and site plans. Fire permits and counter reviews have increased more than 15% > Comprehensive Plan Amendments ➢ Update and implementation of the Interfacility Traffic Area Master Plan ➢ Burton Station(Northampton Boulevard Corridor) ➢ Historic Kempsville Gateway-creating greater neighborhood identity and sense of place ➢ Short Term Rental regulations pending—significant resource demand will result from registration/approval processes and enforcement requirements > Navy SEAL Monument commemorates beginning of the SEALs which was in Virginia Beach in 1942. The Strategic Growth Office staff worked with design team and multiple departments to accomplish life size bronze statue of a WWII Navy combat swimmer ➢ Oceanfront Resort District Form-Based Code Amendments continue to improve oceanfront > Electronic Plan Submittal and Review Online—reducing paper required in DSC and P&I ➢ PCD partners with City Clerk,Communications and I.T.to improve agenda process and provide civic streaming ➢ Sandbridge General Permit to provide quick,less expensive method to manage migrating sand 4 2 4/10/2018 PCD Major Budget Changes • $160,000 - fee modifications produce increased revenues • Four (4) additional FTEs: Planning Technician, Plans Examiner, Fire Code Inspector, Parking Administrative Assistant ($267,000) • Reduced Mass Transit Operations Cost ($300,000) 5 3 -5- CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) PUBLIC UTILITIES 4:29 P.M. Mayor Sessoms welcomed Robert Montague, Director. Mr. Montague expressed his appreciat`on to the City Council for their continued support and distributed a copy of today's briefing which is attached and made a part of this record. Mayor Sessoms thanked Mr. Montague for the informative presentation. April 10, 2018 4/10/2018 _ r A 's ,: •4 { ',Ix .r ,. s Mink .. _,. ...,..ate _. Public Utilities City Council Presentation Robert S.Montague,jr. Director April 10,2018 1 No Rate Increases for FY 2019 Average monthly single-family residential bill at 6,000 gallons: Fiscal Year Water Supply Wastewater Total Water+ Sewer Collection 2012 $30.87 $22.12 $52.99 2013 $30.87 $24.86 $55.73 2014 $30.87 $27.76 $58.63 2015 $30.87 $30.81 $61.68 2016 $30.87 $30.81 $61.68 2017 $30.87 $30.81 $61.68 2018 $30.87 $30.81 $61.68 2019 $30.87 $30.81 $61 68 2 1 4/10/2018 Public Utilities Operating Budget FY 17-18 FY 17-18 FY 18-19 FY 18-19 Change from Program Unit FY 18 Amended to Amended FTE Proposed FTE FY 19 Proposed Director's Office $449,469 3 $506,975 4 $57,506 12.8% Engineering Division 10,651,299 88 10,898,802 88 247,503 2.3% Lake Gaston Facilities 3,278,393 0 3,327,940 0 49,547 1.5% Water Services Contract 25,789,880 0 26,730,000 0 940,120 3.6% Operations Division 33,906,445 253 33,691,068 250 (215,377) -0.6% Business Division 9,811,174 73 9,666,636 73 (144,538) -1.5% Debt Service 21,794,421 0 21,796,096 0 1,675 0.0% Retiree Health Care& 1,745,583 0 2,135,581 0 389,998 22.3% Reserves Transfers to Other Funds 18,499,445 0 22.761,825 0 4,262,380 23.0% Total $125,926,109 417 $131,514,923 415 $5,588,814 4.4% 3 Revenue and Expenditures FY 2019 Water&Sewer Expenditures FY 2019 Water&Sewer Revenues 5140 TOTAL$131,514,923 $140 TOTAL$131,514,923 $120 $120 5100 17% $21.8 M $100 41% $54.3 M 9 $80 5 580 s i $60 20% $26.7 M 560 540 540 51% $66.9 M $20 $20 j 24% $31.7 M Personnel ■Contractual Services 5' r Internal Services •Water Services Contract Sewer Charges •Water Charges ■Supplies and Other Charges •Capital Outlay Transfers for Billing Support •Water and Sewer Line Connections Debt Service 'Pay-As-You-Go Transfers ■Reserves ■Federal Interest Reimbursement •Miscellaneous Revenue 4 2 4/10/2018 FY 2019 Highlights • All current services are maintained and funded within current rates and existing revenues • Focus on increased efficiency and effectiveness • Reorganization of Operations Division • Outsource full meter reading function at significant savings • New division to centralize departmental technical services • Expansion of mobile dispatching to Operations Division .�- � � ?, , I �' i .a¢ N�'%�,. v� y; s il<- ice' ,1 :lion! ` ' io , 5 i40,:, 4 i , i tV I y 1- 1 #.46, t ' f T i .. •�' ( "F sue- kt.7a '', ,...f""::, ' \ 6,.... .,,,,,,,4* -- _ .±_..., . _ Av..„ , ip. • ? Questions? Ih jlfi r 1 iiii F e `` I �n sue' ,, 1,) f ! Y f�•yl�i i! �J e�► f lvys f •,fie' h !9"` - 4 ,a*, \.: .: s, 6 3 -6- CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) PUBLIC WORKS 4:40 P.M. Mayor Sessoms welcomed Mark Johnson, Interim Director. Mr. Johnson expressed his appreciation to the City Council for their continued support and distributed a copy of today's briefing which is attached and made a part of this record Mayor Sessoms thanked Mr. Johnson for the informative presentation. April 10, 2018 4/10/2018 ,1dNU 0 4 is WORKS Department of Public Works Budget Workshop April 10, 2018 Mark A.Johnson, P.E. Interim Director of Public Works 1 Presentation Overview • Operating Budget • General Fund • Fleet Management Internal Service Fund • Storm Water Utility Fund • Waste Management Enterprise Fund • Buildings & Assets CIP-briefed on February 27, 2018 • Roadways CIP-briefed on March 6, 2018 • Coastal CIP-briefed on March 7, 2018 • Storm Water OP-briefed on March 13, 2018 2 1 4/10/2018 Public Works Trends & Issues • Aging infrastructure requirements • Increasing maintenance for new city facilities and utilization of space in existing facilities • Establishing resilient beaches • Integrating smart city technology for transportation system • Needed transportation funding (state/federal) • Sustainable Waste Management Enterprise Fund • Execute the Stormwater Management Program (including Sea Level Rise and Recurrent Flooding) 3 Public Works Operating Budget Fund FY 17-18 FY 17- FY18-19 FY 18-19 Change FY 18 Amended 18 FTE Proposed FTE Amended to FY 19 Proposed General Fund $68,442,144 458.88 $70,654,252 472.88 $2,212,108 3.2% Waste Management $40,511,307 157 $36,657,766 157 $-3,853,541 -9.5% Fund Storm Water $41,951,617 203 $44,692,515 213 $2,740,898 6.5% Utility Fund City Garage ISF $13,641,308 79 $13,890,584 80 $249,276 1.8% Fund Fuel $5,638,349 0 $5,681,880 0 $43,531 0.8% Capital Project $379,525 3 $0 0 $-379,525, -100% Fund Other Funds $6,825,671 25 $7,008,053 26 $182,382 -2.4% Total $177,389,921 925.88 $178,585,050 948.88 $1,195,129 .674% 4 2 4/10/2018 Public Works Other Funds and FY 17-18 FY 17- FY18-19 FY 18- Change FY 18 ended ; FTE Proposed , 19 FTE Amended to FY 19 Proposed Parks&Recreation $3,100,000 4 $3,235,299 4 $135,299 4.4% Fund Tourism Investment $2,732,976 18 $2,908,264 19 $175,288 6.4% Program Fund Sandbridge Special $972,695 3 $844,490 3 $-128,205 13.2% Service District Grants $20,000 0 $20,000 0 $0 0% Consolidated Fund Total $6,825,671 25 $7,008,053 26 $182,382 -2.4% 5 FY19 Public Works Operating Budget Fuel Other Funds $5,681,880 $7,008,053 Fleet Management 3% 4% $13,890,584 8% General Fund $70,654,252 40% Storm Water Fund , $44,692,515 25% Waste Management Fund 536.657,766 20% 6 3 4/10/2018 General Fund 7 General Fund Operating Budget Expenses by Category Operating Capital 536,283,544 $3II 43,354 51.35 i 0.49% Personnel 534,027,354 48.16 8 4 4/10/2018 General Fund Major Budget Changes General Fund' Budget Issue Amount Explanation Facilities Management Office- $357,828 Since 2001,the City has replaced 10 buildings with new buildings and added 42 Maintenance Staff additional buildings,without increasing the Building Maintenance workforce.This FY19 funding request is for 1 Electrician II,1 HVAC Mechanical Engineer I,1 Plumber II and 1 Construction Inspector II Construction Inspectors for $555,110 five additional Construction Inspectors 3-Construction Inspectors for Engineering and Engineering and Operations 2-Construction Inspectors for the Operations Division.Construction Inspectors provide oversight to the City's transportation,stormwater,coastal and building CIP projects Environmental Management $708,675 3 FTEs:1 Engineer IV,1 Engineer/Scientist III and 1 Engineer/Scientist I.The three Office new positions will support several compliance areas that are separate but related to the Stormwater permit compliance activities.These activities include contract management for the city's hazardous waste generators to include routine disposal and both emergency and non-emergency spill cleanup activities. 9 TIP Major Budget Changes TIP Fund Resort Area Recycling $50,000 Additional funding for the resort area recycling program.Resort area recycling services include recycling containers and daily service during the summer season along Atlantic Avenue Beach Operations-Trash $283,919 Adding additional trash collection and clean up for Pacific Avenue.The funding collection services request is for 1 Motor Equipment Operator,9 Contractual staff positions and 40 trash cans/liners. 10 5 4/10/2018 Fleet Management and Fuel Internal Services Funds 11 Fleet and Fuel Operating Budget Reserves Fuel $124,228 $5,681,880 0.63% 29% Capital Equipment &Reserves $300,750 1% Personnel $6,294,419 Operating $7,171,187 37% 12 6 4/10/2018 Fleet Major Budget Changes Mechanic Supervisor $74,787 The funding is for a Mechanic Supervisor for the generator mechanics,the Marine Shop and the Small Engine Shop.This position will supervise and manage 5 Mechanics. 13 Fuel Consumption Unleaded and Diesel Gallon Consumption July 2015 - December 2017 350,000 300,000 , � \ �✓� \ \ 250,000 I -0 200,000 150,000 • Unleaded —0-Diesel 100,000 50,000 • 1st Qtr 2nd 3rd Qtr4th Qtr 1st Qtr 2nd 3rd Qtr4th Qtr 1st Qtr 2nd 3rd Qtr4th Qtr 1st Qtr 2nd FY15 Qtr FY15 FY15 FY16 Qtr FY16 FY16 FY17 Qtr FY FY17 FY17 FY18 Qtr FY15 FY16 17 FY18 Total Gallons Consumed for FY17-2,371,790 14 7 4/10/2018 Fuel Costs Unleaded and Diesel Average Monthly Fuel Cost July 2013-November 2017 3.5000 r-.------ ----- 3.0000 2.5000 1.5000 tUnkaded fDlesel 0.5000 A" 1A4 ,s ,s ,, ,p tia ti5 ,y by `ti5 ,y ,� 1b tib yb ,b tib ,b ,^ ,^ y^ ,^ ,^ ,^ 15 Fleet Asset Replacement Projected Backlog at $5.3M 35 -- 30 25 20 — —Projected Budget 15 —Projected Backlog 10 0 FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 16 8 4/10/2018 Stormwater Utility Fund 17 Stormwater Fund Debt Service Transfer to Other $3,955,648 Funds 9% $11,309,761 Capital Equipment 25% $1,779,878 Reserves for 4% Contingencies $710,752 2% Operating Personnel $10,697,120 $16,239,356 24% 36% 18 9 4/10/2018 Stormwater Rate Storm Water Fee FY18 FY19 FY20 FY21 FY22 Daily Rate 45.81 48.3ar 50.8ar 53.3qt 55.8ar Yearly $167.17 $176.29 $185.42 $194.54 $203.67 Impact 19 Stormwater Major Budget Changes Budget Issue Amount Explanation Stormwater Environmental $725,832 2 FTEs:Maintenance Supervisor and Motor Equipment Maintenance Crew Operator III.The funding will create an Environmental Maintenance Crew.This crew will be responsible for performing the routine maintenance activities needed by each SWMF.The SWMF includes wet retention ponds,dry detention ponds,infiltrations trenches,bio-infiltration systems and specialized proprietary SWMF. Stormwater Data Management $94,967 1 FTE:Engineer I for the technical level of data Position management and analysis to meet the requirements of the MS4 permit. Stormwater Flooding Projects $100,545 1 FTEs:Construction Inspector III.This position will work to ensure that the construction of the flood control projects in neighborhoods is performed per the plans and specifications. Stormwater Engineering Center $335,680 2 FTEs:Engineer Itl.The Center of Excellence will focus on the Stormwater Strategic Planning and special services such as engineering support to the DSC. Surface Water Regulatory $483,667 3 FTEs:-Engineer III.Primary responsible for program Compliance administration and reporting,inspections&monitoring, public outreach and education and infrastructure data management. 20 10 4/10/2018 Waste Management Enterprise Fund 21 Waste Management Enterprise Fund Reserves& Transfers $3,166,733 Capital 9% Personnel $1,916,864 $9,851,826 5% 27% SPSA Tipping Fee $9,360,000 25/ Operating $12,362,343 34% 22 11 4/10/2018 FY19 Waste Management Program Proposed Fee of$24.00 Collections • 95 gal trash cart collection—weekly • Curbside yard debris collection—weekly • 95 gallon recycle cart collection—every other week • Bulk item pick up—upon requests • Yard debris container—rental fee required • Dedicated customer service staff • Recycling • Recycle Drop Off Sites (4) • Recycle Education and citizen outreach • Reduced Equipment Replacement • VB Landfill and Recovery Center • Household Hazardous Waste disposal • Yard debris drop off/Mulch processing 23 Proposed Fee Increase $1 =$1.476 million in revenue • Covers current services (Landfill) that in FY18 were covered by General Fund support • Partially funds equipment replacement in FY19 • Eliminates General Fund support • However, $1 increase is not a long term solution 24 12 4/10/2018 Fee Comparison with Other Municipalities Sid S1ea1 Stm +-, St1.M Slam 520' 515 S.t N[nnvlW YgWM 112[t1 nilmlanI tbnotm Na1on Vnrtfnaltlh Ale,flm Ne.Wcn Ne.t 25 Summary of Public Works Significant Future Issues • Sea Level Rise/Recurrent Flooding/Stormwater Management • Increasing Stormwater regulatory requirements • Coastal Resiliency with beach nourishment • Continued decreasing state/federal transportation funding • Sustainability of the Waste Management Fund • Aging infrastructure and maintenance of existing buildings 26 13 4/10/2018 Nu°�yi Discussion 27 14 -7- CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) INFORMATION TECHNOLOGY 4:58 P.M. Mayor Sessoms welcomed Pedro Wallace, Director. Mr. Wallace expressed his appreciation to the City Council for their continued support and distributed a copy of today's briefing which is attached and made a part of this record. Mayor Sessoms thanked Mr. Wallace for the informative presentation. April 10, 2018 4/10/2018 o``a\r-�Nu�ya �7 Information Technology Budget Workshop April 10, 2018 Pedro Wallace 1 Council Budget Briefing IT's Budget Is Focused on the Organization's Business Solutions ➢ IT is raising the bar to provide high quality business solutions for our partner agencies • Continue to build IT strategic business partnerships • Promote a culture of innovation and collaboration throughout , , 4. the city t • Identify and pursue high impact digital innovation opportunities • Leverage emerging technologies to meet growing business or I demand • Strategically aligning technology investments with the current a =` and future needs of our business partners • Continue to promote a cloud first investment strategy • Enable an increasingly mobile workforce to access high-quality digital government information and provide services anywhere, anytime,on any device • ATA • Accountability • Transparency • Agility i 2 1 4/10/2018 IT Operating Budget r General Fund ';h FY 17.18 Amended FY 17-18 FTE FY 18-19 Proposed FY 18-19 FTE FY18 Amend to FY19 Proposed Mail Services $227,005 4 $179,524 3 ($47,481) -20.92% Business Center $1,014,922 13 $1,072,632 13 $57,710 5.69% Applications Support $8,882,372 52 $9,413,909 59 $531,537 5.98% Data&Info.Mgmt. $1,108,796 9 $1,236,270 9 $127,474 11.50% Systems Support/I&O $8,079,188 43 $8,348,155 47 $268,967 3.33% Center for GIS $2,133,919 16 $1,771,072 13 ($362,847) -17.00% Information Security $605,579 4 $603,961 4 ($1,618) -0.27% Technology Services $3,110,049 27 $3,313,573 29 $203,524 6.54% Strategy&Architecture $731,662 6 $721,006 6 ($10,656) Gen.Fund Subtotal $25,893,492 174 $26,660,102 183 $766,610 2.96% Internal Service Fund(Internal Customers) Telecom ISF $2,980,385 10 $3,275,853 10 $295,468 9.91% Telecom ISF Reserve $246,208 0 $24,514 0 ($221,694) -90.04% Subscriptions ISF $3,498,797 0 $3,272,745 0 ($226,052) -6.46% Subscription ISF Reserve $242,501 0 $276,964 0 $34,463 14.21% ISF Subtotal $6,967,891 10 $6,850,076 10 ($152,278) -1.69% . ,. : , a $33,510,178 193 $614,332 EL 3 3 IT Budget — Fiscal Year 19 $6,850,076 20% Budget by Fund Capital Reserves $264,750 $301,478 •General Fund Internal Service Funds 0.8% ( 1.6% Operating Budget by Expense Category $13,093,664 40.7% z : Personnel ■Operating Capital •Reserves a 4 2 4/10/2018 Capital Improvement Program (CIP) FY 2019-FY 2024 Total City CIP Funding—FY 2019 to FY 2024 Information ology Utilities Parks& 30.2% Recreation Of 18 original requests,8 5 2% Illpr new/expanded CIT CIP Projects with a total of $5.1M of funding programmed in Y19. Roadways Coastal Total FY19 programmed 17.3% Tourism 4' funds includes 15 projects 12.2% for$14.5M 5 5 Council Budget Briefing Successes/Next Generation Network Fiber Ring A high speed optical network providing 1 Gigabyte(Gb)internet speed to about • 60 City remote sites by expanding the fiber to connect off-campus locations Implementing network redundancy between six facilities(super-sites) • offering 10-Gb bandwidth • r 59 of the remote sites have been successfully connected to the NGN network.One more site to be connected by mid 2018(HRC building on Witchduck Road)after the construction is complete for the new building 6 6 3 4/10/2018 Smart City Core Focuses Connection to KR Yates Soma Coy Traowboaa4nn a PozahlIty log Any CM • Mram,on,aa FwMaOM,• s_ Wa*IO A Mat Gawatlon �W Ya_ NYrvY P -bwW a�M oaprtW F.Ohwa rrn MOW Pali*s.naa ors Livability imam %drays •1rrarer hMleonr.i wr= errw.rw+dl. A" Mal toad rrrTrrbrnF 7 Council Budget Briefing Successes/Data Science&Business Analytics Putting Data to Work ➢ The Data Science Program has successfully provided training,custom reporting and visualization development within the Business Intelligence platform. • The platform has hundreds of users across many City departments and actively developed data analytics projects to support neighborhood revitalization,DHS/Social Services,the Fire Department,IT Governance,and Libraries among others. ➢ As a result of this success,IT has submitted a proposal to fund the enterprise Business Intelligence tool,Microsoft Power BI.This funding model will provide enterprise-wide access for published content and analytics as well as funding for power users to develop and enhance content and analytics. O eyeilis 4 4/10/2018 Council Budget Briefing Successes/Sea Level Rise StormSense(Flood Sensors} ➢ The sensors are installed in 10 locations on bridges across the city in strategic flooding locations. D The data from the pilot project will be gathered and analyzed by scientists at the Virginia Institute of Marine Science(VIMS)to calibrate the regional storm surge predictive model. 9 9 Council Budget Briefing Successes/Public Safety Integrated Public Safety D Computer Aided Dispatch(CAD)was implemented in February 2018 Fire Records Management is next in the pipeline with Police Records Management,e-Ticketing, and Advanced Analytics to follow dos Zo 5 4/10/2018 Council Budget Briefing Future/Public Safety Looking Ahead:Public Safety ➢ Fire Records Management • NFIRS-Targeted for 2nd Quarter 2018 • Hydrants&Training,Investigations—Targeted for 3rd Quarter 2018 • Inventory,Permits,Preplans and Inspections—Targeted for 4'h Quarter 2018 ➢ Police Records Management—Currently Targeted 3rd Quarter 2019 ➢ eTicketing—Targeted to implement after Police Records Management • eTicketing solution integrates with the new Public Safety System • The eTicketing solution leverages the City's existing investments to auto-populate information into the E-Summons module • The eTicketing solution implementation also provides enhanced crash reporting and workflow capabilities u 11 Council Budget Briefing Successes/Enterprise Resource Planning Financials and Human Resources ➢ Project Initiated—GFOA Consultants • Implementation to begin with Financials:General Ledger,Invoices and Payments,Vendor Portal,Purchasing,Sourcing,Contracting,Assets,Budget,Forecasting,Cash Management/Grants,Financial Projects and Reporting,E-Procurement,Mobility/Self-Service ➢ Supports$1.2 Billion in financial transactions annually ➢ 7,200 employees for payroll/benefits > Program goal to implement a state of the art system with integration to other city systems > Phased as two projects >Financials(2018-2023) >Human Capital Management(2020-2024) ERP 12 12 6 4/10/2018 Council Budget Briefing Future/Enterprise Resource Planning Looking Ahead:Financials and Human Resources .-Program goal to implement a state of the art Enterprise System that is integrated with other city systems ➢Phased as two projects Financials(2018-2023) ➢Human Capital Management (2020-2024) 13 Council Budget Briefing IT's Budget is focused on the Organization's Business Solutions • Improve Access to City Data • Expand Business Intelligence Capabilities • Improve Mobile Access to City Systems • Improve Online Business Capabilities • Automate Processes/Improve Efficiency 1 i 41.0 sZ CO Q r ir I it fitt t t 14 14 7 4/10/2018 Questions? 15 8 -8- ADJOURNMENT Mayor William D. Sessoms,Jr., DECLARED the City Council Meeting ADJOURNED at 5:08 P.M. anda Finley-B nes, MMC City Clerk April 10, 2018