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HomeMy WebLinkAboutFlood Protection Program and Capital Improvement UpdateFlood Protection Program City Council Update Jeffrey Waller, P.E., Flood Prevention Bond Referendum Oversight Board Chairman Leisha Pica, P.E., Jacobs Engineering September 16, 2025 Q3 2025 Board Updates ▪Stormwater Modeling Staff Report ▪Flood Protection Program Summary ▪FPP Communications Update Staff Report ▪Maintenance of Existing Storm Infrastructure Staff Report The Board meets on the second Tuesday of the month at 2:00 pm at Town Center. Our meetings are open to the public and the pub lic can provide comments. The Board webpage is accessible from the Ripple Effect website, and we can be contacted at the email addre ss posted on our webpage. 2 Public Works Operations removing sediment and debris from a roadside ditch and placing it into a dump truck 3 FPP Active Construction Projects •Windsor Woods Tide Gate near I-264 •Bow Creek Stormwater Park Phase I •South Plaza Trail/Presidential Boulevard Drainage Improvements •Seatack Neighborhood Drainage Improvements •First Colonial Road/Oceana Boulevard Drainage Improvements FPP Project Milestones During Q3 2025 4 Planning Design Permitting Procurement Construction1234 5 Preliminary Engineering Report (PER) Detailed Design, 30%. 60%, 90%, 100% Advertise Design-Build or Construction Bidding Commissioning and Testing Complete ✓Church Point / Thoroughgood BMP & Conveyance 1A 30% Design ✓Poinciana 100% Design ✓Bow Creek Section 2 100% Design ✓Windsor Wood, PAP, The Lakes Bundle GMP submittal ✓Elizabeth River Floodplain Restoration ✓ESD Bundle Construction Advertisement Some FPP permits may require 24 months to obtain ✓Winsor Woods Tide Gate ✓South Plaza Trail Presidential Blvd Drainage ✓West Neck Final PER The Board is here to serve our Community – we are on the City’s website 5 Flood Protection Program Update Q3 2025 Leisha Pica, P.E., Jacobs Program Manager Preliminary Engineering 30% Design Phase 60% Design Phase 90% Design Phase 100% Design Phase PS&E & ITB Phase Design- Build Construction In-Progress Construction Complete West Neck Creek Bridge Church Point/ Thoroughgood BMP & Conveyance Sandbridge/ New Bridge Intersection (On Hold) Bow Creek Stormwater Park (Section 2) Back Bay Marsh Restoration Elizabeth River Floodplain Restoration Windsor Wood, PAP, The Lakes Bundle (30% design) Windsor Woods Tide Gate Club House Road Drainage Pungo Ferry Road Improvements Poinciana Pump Station Eastern Shore Drive (ESD)Drainage Bundle (added Phase 1G) Lake Bradford/Chubb Lake Pump Station & Outfall (NTP issued) South Plaza Trail, Presidential Blvd Drainage Cape Henry Canal Gravity Sewer Relocation Central Resort District Drainage Improvements ESD Phase 1F North Shore Dr Drainage Bow Creek Stormwater Park (Section 1) Lake Pleasure House Outfall Seatack Drainage Lake Bradford Dredging First Colonial Rd Oceana Blvd Drainage Old Forge Road & Red Lion Drainage (substantially complete) FPP Project Status Q2 2025 7 Preliminary Engineering 30% Design Phase 60% Design Phase 90% Design Phase 100% Design Phase PS&E & ITB Phase Design- Build Construction In-Progress Construction Complete West Neck Creek Bridge Church Point/ Thoroughgood BMP & Conveyance 1A Sandbridge/ New Bridge Intersection (On Hold) Back Bay Marsh Restoration Elizabeth River Floodplain Restoration Windsor Wood, PAP, The Lakes Bundle (GMP Submittal) Windsor Woods Tide Gate Club House Road Drainage Pungo Ferry Road Improvements Poinciana Pump Station Eastern Shore Drive (ESD)Drainage Bundle (added Phase 1G) Lake Bradford/Chubb Lake Pump Station & Outfall (Design) South Plaza Trail, Presidential Blvd Drainage Cape Henry Canal Gravity Sewer Relocation Central Resort District Drainage Improvements Bow Creek Stormwater Park (Section 2) ESD Phase 1F North Shore Dr Drainage Bow Creek Stormwater Park (Section 1) Lake Pleasure House Outfall Church Point/ Thoroughgood BMP & Conveyance 1B Seatack Drainage Lake Bradford Dredging First Colonial Rd Oceana Blvd Drainage Old Forge Road & Red Lion Drainage (substantially complete) FPP Project Status Q3 2025 8 FPP Project Milestones Three-Month Look Ahead through Q4 2025 9 Planning Design Permitting Procurement Construction1234 5 Preliminary Engineering Report (PER) Detailed Design, 30%. 60%, 90%, 100% Advertise Design-Build or Construction Bidding Commissioning and Testing Complete ✓Church Point / Thoroughgood BMP & Conveyance 1A 60% Design ✓ESD Bundle Construction Bidding Some FPP permits may require 24 months to obtain ✓Seatack Drainage ©Jacobs 2025 $131.7M Program Spending through August 2025 +$13.9M since last quarter 10 ©Jacobs 2025 Phase 1 Flood Protection Program Estimate 11 MASTER PROJECTS March Presentation Estimate ($M) Current Estimate ($M) WINDSOR WOODS/PAP/THE LAKES $504 $803 EASTERN SHORE DRIVE $109 $109 LAKE BRADFORD/CHUBB LAKE $158 $181 CENTRAL RESORT DISTRICT $113 $113 SOUTHERN RIVERS WATERSHED $113 $279 STORMWATER GREEN INFRASTRUCTURE $55 $55 LINKHORN BAY DRAINAGE BASIN $15 $12 TOTAL $1,067 $1,552 ©Jacobs 2025 Why have Phase 1 FPP Costs Increased? 12 ▪Refined Scope: Projects went from planning concept to reality with designed scope based on actual field conditions ▪Cost Escalation: General market cost escalation from initial project estimates (some were developed pre-COVID in 2017) to construction timing ▪Labor Cost Increases: Construction labor costs continue to increase due to staff shortages in specialized construction fields ▪Market Uncertainty: Cost uncertainty remains with applicable commodities ▪Supply & Tariffs: Global supply chain and tariff impacts ©Jacobs 2025 Windsor Woods/Princess Anne Plaza/The Lakes Bundle (Design-Build) 13 ▪Cost Escalation: Significant cost escalation from 2021 (conceptual estimates provided for the referendum) thru 2031 (construction completed) ▪Environmental Coordination: North London Bridge Creek Pump Station environmental conditions, Thalia Creek dredging area for bank stabilization, preservation and mitigation of wetland corridors, etc. ▪Roadway Coordination: Raising of South Boulevard, re-routing Lynnhaven Parkway, access to Lamplight Lane, and other roadway coordination needs The projects were changed from planning status to baselined status. The project costs were updated based on the 30%-complete project cost estimate. ©Jacobs 2025 Lake Bradford/Chubb Lake Pump Station and Outfall (Design-Build) 14 ▪Cost Escalation: Significant cost escalation from 2021 (conceptual estimates provided for the referendum) thru 2031 (construction completed). ▪Environmental Coordination: Much of construction occurs within or near tidally affected and weather affected waterways; protective measures for beach/bank/dune erosion at the beach outfall; multiple excavations are required; site is in hurricane- affected region. The project costs were updated based on the most recent project planning cost estimate as reflected in the FY26 Capital Improvement Plan. ©Jacobs 2025 Southern Rivers Master Project 15 Pungo Ferry Road Improvements – The project costs were revised to align with the lowest cost option presented at the public meeting on October 23, 2024. •Environmental Conditions: poor, low-lying and saturated soils, proximity to North Landing River, 10 acres of wetland impacts, National Environmental Policy Act (NEPA) study requirements •Roadway Coordination: Blackwater Road and Pungo Ferry Bridge extension The project costs were revised to align with the preliminary cost information developed from extended planning efforts. West Neck Bridge (Design-Build) – The project costs were revised to align with the preliminary cost information provided in the Preliminary Engineering Report. Similar conditions and coordination is required for this project. ©Jacobs 2025 Key Takeaways 16 ▪We will spend $567.5 million of bond funds by 2032. ▪Within the 10-Year window, the highest priority projects will be completed. ▪All Phase 1 FPP projects are underway though some will extend beyond the initial 10- year window. The Windsor Woods Tide Gate performed well during recent weather events. ©Jacobs 2025 We are getting system improvements constructed! 17 First Colonial Road/Oceana Boulevard Drainage Improvements Project Bow Creek Stormwater Park Phase 1 Project ©Jacobs 202518 Lake Bradford Dredging Project Old Forge Road and Red Lion Road Drainage Improvements Project We are getting system improvements constructed! ©Jacobs 202519 South Plaza Trail/Presidential Blvd Drainage Improvements ProjectClub House Road Drainage Improvements Project We are getting system improvements constructed! ©Jacobs 202520 Cape Henry Canal Sewer Relocation ProjectSeatack Neighborhood Drainage Improvements Project We are getting system improvements constructed! FPP Communications Update From Concept to Content • Campaigns • Blog posts & articles • Webpage creation & updates • Script-writing • Video production & editing • Graphic design • Photography 22 From Content to Community • Email newsletters • News releases & media advisories • Digital and printed materials • Social media posts (Facebook, Instagram, X and Nextdoor) • YouTube “The Ripple Effect” playlist videos • “How It Works” series • City Council presentations • Media pitches, interviews and stories 23 Blog Posts 24 43 Blogs Published 26,457 Total Blog Views 615 Avg. Views per Blog Most Viewed Blog Posts 25 Debunking PHP Myths 3,619 Views Five Things To Know 1,801 Views Three Flood Types 1,296 Views “How it Works” Videos 26 18 “How it Works” Videos Produced 122,773 Video Views 61% Of Video Views Occurred on Instagram Most Viewed “How it Works” Videos 27 Windsor Woods Tide Gate 14,783 Views Bow Creek Stormwater Park 13,132 Views Sizing Up Stormwater Pipes 10,560 Views Social Media 28 155 Social Posts Published 872,422 Impressions Note: This includes the ad run in Oct. 2024, which accounts for 96,499 impressions. Most Engaging Social Posts 29 Facebook: Debunking PHP Myths 23.6% Eng. Rate Facebook: PHP Video 21.1% Eng. Rate Facebook: Federal Funding 15.9% Eng. Rate FPP Webpage Views 30 1,179 1,288 1,333 994 1,270 1,269 1,401 1,549 1,088 1,088 1,249 1,043 1,542 2,349 1,314 1,318 1,287 1,448 1,403 1,636 1,475 1,441 2,115 0 500 1,000 1,500 2,000 2,500 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Views of FPP Webpages Thank you Leisha.pica@jacobs.com Construction progress for the Pleasure House Point project