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Home My WebLink About01-23-2018 WORKSHOP MINTUES -1- v�Q�ySnz 48a�'� 04r"e a� 44 6i0/ „Uvvy�u VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia January 23, 2018 Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S WORKSHOP in the City Council Conference Room, Tuesday, January 23, 2018, at 4:00 P.M Council Members Present: Jessica P. Abbott, M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Absent: John D. Moss Ill January 23, 2018 -2- CITY MANAGER'S BRIEFINGS LIFEGUARD CONTRACT PROCESS OVERVIEW 4:00 P.M. Mayor Sessoms welcomed Chief Edward Brazle, Emergency Medical Services. Chief Brazel expressed his appreciation to the City Council for their continued support and distributed a copy of today's briefing which is attached and made a part of this record. Mayor Sessoms thanked Chief Brazle and the entire team for the informative presentation. January 23, 2018 G1N� �Cy (6° 4: 1\ -;1. ' a . 9 �yr�•t►oFt.OUR tiA�� Emergency Services Oceanfront lifeguard Contract 01/23/2018 Chief Edward M. Brazle 1 Introduction • Oceanfront Lifeguard Contract Overview • Contract Process/Timeline Lifeguard Deployment Areas Covered Periods of Coverage • Resort • Early May thru mid- • Croatan October • Camp Pendleton Surfing • Lifeguards staffed in all Area areas Memorial Day • 57th Street thru Labor Day • Northend • Reduced staffing and patrols in Resort Area during shoulder seasons 3 Lifeguard • Services by Virginia Beach provided Lifesaving Service, Inc • Evolution of Contract Requirements — 1998-2004: Expanded services into Croatan. Added post-season patrols. — 2005-2011: Separated Rental Franchise from Lifeguard Contract. Expanded evening coverage and shoulder season patrols. — 2012-2018: Expanded services in early May. Added early morning response team. 1 ' 1 _ 4 Service Changes Under Consideration • Increased services in early May • Beach patrols later in October Public vs. Private Considerations • City Council direction in 2012 to utilize a contractor for lifeguards at the Oceanfront • VBLS has significant tradition and experience • VBLS has consistently demonstrated satisfactory performance • City has also operated an effective lifeguard service since 2010 (Sandbridge) Renewal Timeline • Issue RFP : Jun 2018 • Best Governmental Estimate prepared : Aug 2018 • RFP Review/Negotiations : Aug-Oct 2018 • Award contract : Nov 18 • Contract period starts: May 2019 , . . • vABER H EMS EMERGENCY MEDICAL SERVICES QUESTIONS? 8 -3- CITY MANAGER'S BRIEFINGS LYNNHAVEN MUNICIPAL WHARF 4:05 P.M. Mayor Sessoms welcomed Phil Roehrs, Coastal Engineer. Mr. Roehrs expressed his appreciation to the City Council for their continued support and distributed a copy of today's briefing which is attached and made a part of this record. Mayor Sessoms thanked Mr. Roehrs and the entire team for the informative presentation. January 23, 2018 .w: s • a*"4 .4- '�' " ,.0 .lam" ,. 4 �4 _4 V' City Council Informational Briefing Phill Roehrs \fi:3 January 23, 2018 vi :inia Beach 1 History of site : • Purchased by City in 1972 for Lynnhaven Inlet • Used as active stockpile for Resort Beach replenishment • Former federal easement released • Boat ramp and beach use constructed on northern 1/3 in 2002 • Active dredged material placement — Crab and Long Creeks • Active stockpile for beach quality sand • Extremely beneficial work space for bridge project Vi :inia Beach z History of site • Prior proposal to construct wharf strongly opposed • Opposition linked to Neighborhood Dredging program • Bridge construction necessitated wharf • Opposition led to permit condition : `temporary' 44 M f I- ' 1. '6'7. 1 'T ' t',A.sa A.. `1 S' n v t 1 . 41:-. -„,c_, ,t V %t4ili i f 4 S r ill 71 AMIN" . 1.1 i.W 1)1 p 1i r '_fir V ' N g tcn O O 3 ,. , . t • R"9 Uses & Benefits: ' ,, ,1)0011k.;,;,: 7 • Landing and staging for federal e,r- j Y .. . w Lynnhaven Inlet dredging contracts ll � ,ice �• Mooring of USACE dredges ', , • Bridge maintenance I is. �� • VIP • Offload for Crab & Long Creek dredging - 'Al 3 r Uses & Benefits: • Mooring research and survey vessels • Public Safety response • Facilitate oyster reef restorationfa""F"'""*".._. 4ems• '' • Dredged material transfer station 04/12 30j17 12 4.6 6 POTENTIAL MECHANICAL DREDGING TRANSFER SITES w ' \ Lynnhaven nlet/Bay --- .,� Long Creek& Broad Ba Crab Creek (Constructed) \ ester Branch Linkhorn Bay Eastern Branch Thalia Rd. London Bridge (Constructed) (Permits Pending) Attributes : • Valuable public marine infrastructure • Designed as a permanent feature • Multiple uses and benefits • Significant public investment Pi nia Beach Cost considerations: • City paid $ 1, 138,799 to construct the wharf • Removal bid line item is $32, 142 • Steel salvage value (753K lbs. @ $0. 20/lb. ) is $ 150,600 • Total cost to abandon/remove structure is $ 1, 170,941 • Total cost to preserve asset is $ 1,289,399 NiBvi .4.ma Beach Planned course of action : Seek permit modification for allow permanent municipal use. 9('i1U,U Pi :'nia Beach A a� _ as • i !- _ 4.- • ; i.i..',11::14,',I, . : 4( ! i a ' I .• i ;4 0 11 I, i ,,i ,;:y r.,,,, , .,, . .. . , , , , , , ,r, ,. 7 .'4 1 ttl , 1 t ,, • „ „, 0, - 1, ;, 1. , ' ' ' ..,-. id i '• ' 1 i a i 1 ' .1 43 ? 1 N : i 4!lir r 1 lI -4- CITY MANAGER'S BRIEFINGS MASTER TECHNOLOGY PLAN UPDATE 4:17P.M. Mayor Sessoms welcomed Peter Wallace, Director—Information Technology. Mr. Wallace expressed his appreciation to City Council for their continued support and distributed a copy of today's briefing which is attaches and made a part of this record. Mayor Sessoms thanked Mr. Wallace and the entire team for the informative presentation. January 23, 2018 • v "gym Master Technologyan CITY COUNCIL UPDATE JANUARY 23, 2018 City's First Master Technology Plan Gartner Technology Group led development of first version. Master �,, TechnologyCi • Work began in fall 2012. Plan ci TechnologyStrategyPlan launched in spring 2014. p g ra • Goal : Transform IT into a "Service-Optimized Organization." IIBCommunications&IT Master Technology Plan 2.0 — Team IT's internal Strategy Team will lead the development of MTP 2.0: .- Tom Leahy, MLT Sponsor �N $ m a including O_g • Peter Wallace, Executive Sponsor StràtEgi c thi ,�e. Ed Feeney, EMT Sponsor �..� ' u tanning! Eric Sivertsen, Senior Strategic Business Analyst ian;gbuS•ileS "co � ° 47. I s Economic i!) • Duane Bass, Business Architect, Project Lead >+ c ca • Abigail Parrott, Strategic Business Analyst 3 Strategy Planning to Execution 7 Only 13% of Businesses Deliver o n Strategic Targets* "Thirteeners•Why Only 13%of Companies Successfully Execute Their Strategy and How Yours Can Be One of Them."by Daniel F.Prosser 4 • Strategy Planning to Execution CHALLENGE For many organizations,Information and 1. Guiding Policy 2. Strategic Actions 3. Guardrails Technology are A ,ii®rsh, considered too late in the Business 'eople Strategic strategyprocess. - °d Culture p Context Principles OPPORTUNITY ^Business Information Position Information and Business apabiliti and Technology Technology in the Objectives, Goals, enterprise strategy. & Strategies 5 Foundational Pillars of the Master Technology Plan CITIZENS Pillar I. Transforming Service Delivery CITY SERVICES Pillar II. Building Better Business Solutions i n ui n A i = o?j 01 av v 'a7. = v �� Pillar Ill. Strengthening Governance in 'in > 11 °o Pillar IV. Improving Infrastructure & Operations 35, m m Resourcing Benchmarking 6 32 Strategic Initiatives • S-1:Create a Business Relationship Management function . G-1: Establish an Investment Review Board(IRB) S-2: Define IT processes and services - G-2: Require business case justification for IT investments S-3:Acquire tools to help enable implementation of IT processes&services % G-3: Establish a Project Portfolio Management function within IT S-4: Reorganize IT to support a service-centric business model G-4: Establish an architecture review process S-5: Develop stronger resource capacity planning and management capabilities %- G-5: Broaden project status reporting S-6: Modernize IT job classes&specifications G-6: Establish flexible application architecture S-7: Create a sustainable mobile applications strategy and development function B-1: Formalize business analysis and documentation processes I-1: Implement the Next Generation Network : B-2: Mature Application Portfolio Management capabilities 1-2: Implement an Enterprise Data Storage solution :- B-3: Investigate'best fit'application management practices 1-3: Implement an Enterprise Data Integration solution :- B-4: Establish an Applications Innovation Framework 1-4: Maintain the Integrity and Security of Corporate Information % B-5: Improve capability for departments to conduct their own analysis and reporting 1-5: Retire the city's mainframe platform '. B-6: Leverage functionality in existing systems to automate key business processes 1-6: Develop and implement a Disaster Recovery/Business Continuity(DR/BC)plan .' B-7: Implement an enterprise-wide Customer Relationship Management(CRM)solution 1-7: Develop a sustainable funding source for essential technology infrastructure r B-8: Provide citizens with better access to city services and information 1-8: Develop,fund and execute a citywide radio system strategy B-9: Design and build interfaces between systems r B-10: Provide appropriate training to end users of the city's enterprise applications B-11: Implement an Enterprise Content Management(ECM)system for digital document management 32 Strategic Initiatives — January 2018 S-2: Define IT processes and services S-3:Acquire tools to help enable implementation of IT processes &services • S-4: Reorganize IT to support a service-centric business model 11 Aar Lecture review process S-6: Modernize IT job classes &specifications 1(6 D B-2: Matur lic o . . •anagement capabilities 1-4: Maintain the Integrity and Security of Cor e nfopAe 1-5: Retire the city's mainframe platform 1-6: Develop and implement a Disaster Recove ss inuity(DR/BC)plan ➢ B-7: Implement an enterprise-wide Customer Relationship Management(CRM)solution 32 Strategic Initiatives — January 201 9 *_ 40/ 1(9 ted co vivil 1-6: Develop and implement a Disaster Recovery/Business Continuity(DR/BC)plan ➢ B-7: Implement an enterprise-wide Customer Relationship Management(CRM)solution 9 • Strategy Plan Execution DI(,I I Al Digital Cities Award Winner 20,E WINNER DIGITAL Virginia Beach is #1 among Digital Cities in the CITIES 250 — 500K population category for the second SURVEY year in a row. , 3, Next Generation Network ,- A high speed optical network providing 1 3 Gigabyte (Gb) Internet speed to about 60 City --- �1 --=.- remote sites by expanding the fiber to connect r , \ i. , . \ off-campus locations. I ' " ► „+ `\ 10 Strategy Plan Execution Subsea Cables MAREA: Led by Microsoft and Facebook, MAREA will be the highest-capacity subsea cable to ever cross the Atlantic at 160 Tb/s. •,• •-'oopk-r-, , 4 .- BRUSA: Nearly 11,000 km in length linking Rio de Janeiro and r= Fortaleza (Brazil) with San Juan (Puerto Rico) and Virginia Beach - . (USA). Data Science and Business Intelligence Libraries Open.0 a1 8 .9 The Data Science Program has successfully provided training, custom reporting and visualization development within the ;, Authenticated Wireless Client Count byr Hour and Business Intelligence platform. Numberoilibraries Open The platform has hundreds of users across many City departments Data from all Saturdays and actively developed data analytics projects to support during Fiscal Year 2017 neighborhood revitalization, social services, the Fire Department, �i I Inum.._ IT Governance, and libraries among others. 5 10 15 20 25 Hour End 11 Strategy Plan Execution Application Portfolio Management The Application Portfolio Management team has applied an industry standard approach to enable the organization to promote cost avoidance and eliminate redundancy. Business and Technology Capability Mapping: • Ability to see technologyoverlap. • Process helps further reduce technology footprint and O CIOu• complexity. 41, 40Sheriff's Office Information and Technology Management IT has successfully assumed support of VBSO Infrastructure as ® 0 of July 1, 2016 and Business Systems as of July 1, 2017. VBSO has been successfully merged into the Integrated Public Safety Program and are active members of the PS Advisory Board and PS Steering Committee. New Leadership New Vision New Direction lt • r P/ Tom Leahy Dave Hansen Pedro 'Peter' Wallace New Priorities 1-11106:- iiii) *id , # • qw . it . V _.., Steve Cover Ken Chandler Ron Williams 13 Master Technology Plan 2.0 Initiative Establish a project to define and recommend Master Technology Plan 2.0. ➢ Map strategic IT initiatives for the next five years that are closely aligned with City Strategy and Business Imperatives. ➢ Identify and align with emerging technologies that will continue to transform service delivery for the City of Virginia Beach. l:1 Master Technology Plan 2.0 — Approach \Understand Business Strategy Business IT Implications Imperatives Capability Needs Demand NDetermine Operating Directional Vision IT Imperatives principles IT Direction Guidance Nk \ Assess IT Technology Applications Operations Capability Gaps Capabilities Determine e Required IT Initiatives Operating Model Governance Action List Actions \ Develop Prioritize Timelines& . mmunications Our 3 5 Year Plan Initiakroes Resource . Plan Roadmap 4 15 Master Technology Plan 2.0 — Timeline Focus Groups Identify IT Imperatives ®IT Initiatives Strategy Lead Complete Complete Review Complete ,Publish Nov 2018 Mar May Jul Sep Nov Complete IdentifyBusiness MTP Reassessments Complete Content Imperatives EMT Review Complete d�;;'�iY�'viq A-;* h n h~h k ;�1a �� .it9�,n � � k k/1 n sk air y v „ `1wvt hey Strategy Planning to Execution Integrated Business Information Technology Platform • • • 4 Engage 1111 �,. c Interact Strategic Goal Teams (SGTs) o Established to help determine the strategic Customers Ecosystems meaning of each City Council goal and put them " 0 into measurable terms. Each team will define the current reality and research major trends Decide impacting the goals, positively and negatively, Intelligence over the next five to ten years. Strategic Goal Team 9 ((j. )) Data and Technology Are Used to Enhance Sense Run Community Livability, Prosperity and Things IT Systems Sustainability. 17 Strategy Planning to Execution Looking Ahead at Innovation Opportunities MG Most Important Online Trends Affecting User Experience based on a survey of 2,238 professionals across a range of industries "What do you think will be the most important online trends affecting user experience in the next 5 years?" February 2017 Artificial Intelligence 51% Multi-Device Interaction 51% Internet of Things 47% Voice Interaction 44% Virtual Reality / Augmented Reality 43% Omnichannel Experiences 42% Global UX Design 40% Wearable Tech 28% Touch Interfaces 27% Gesture-Based Interaction 25% Other 4% MarketingCharts.com I Data Source: UserTesting Innovation — Intelligent Digital Assistant Intelligent Digital Assistant Market Share: 30%+ growth by 2024 • Goal Leverage Digital Assistants to augment—not replace—existing communication channels to connect with citizens. Opportunities ➢ Request general information on a range of topics — taxes, vehicle ''••'•••••••••••' ....•••r....••. ...••..•.....• registration, events, parks, libraries, etc. """"" ✓ Where do I pay my taxes, how much do I owe, what is my property ............... worth? ▪ �...... ➢ City Council engagements — public meetings, speaking events, elections, ��• '��'��•`� �.::....1,....... community calendar, etc. :;:••• ...•••• Pay water bill, schedule bulk pickup, building permit status. ➢ Report issues — pot holes, street lights, graffiti, etc. 9 , Innovation — Sea Level Rise GIS Early Warning Sea Level Rise Sensors: StormSenseVB gibGoal Enhance the capability of Virginia Beach and the neighboring communities to predict coastal flooding resulting from storm surge, ae em•rs rain and tides. • Opportunities ,� • • Enhanced data analytics to create and calibrate models from one season to the next. • Provide critical data analytics to the region. amazon • Build a resilient community. • Create intuitive user interface to enhance city operations and web servicesTM citizen awareness. 2017 City on a Cloud Innovation Challenge Winner Innovation — Next Generation Software Engineering Software engineering is changing the future. It provides for the development of everything from cutting-edge, life-saving medical tools to advancements in artificial intelligence and citizen engagement. Goal Leverage emerging software engineering capabilities to create innovative citizen and business solutions. Opportunities ceding mom swam DWI precision loMenuotion1.„�..."„�;" r Enhanced business and technology applications experience professional "" ➢ Enhanced analytics and business intelligence f development ➢ Enhanced integrated solutions (local/regional) :dengineenntt • Citizen Iapplicationi' t'= t fr' • Business technology = 1 ^since system �1• Government " l Innovation — Next Generation Software Engineering J _ra rat rr„A wgnu -MESSAGES SS E M A GE S Opportunities _sp, 0111 Digital Assistants - s r Augmented Reality A- Parking Management i AN, Emergency Operations "' Consumption Integrated Business Analytics 22 Questions ? -5- CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT 4:32 P.M. Mayor Sessoms welcomed Patti Phillips, Director—Finance. Ms. Phillips expressed her appreciation to City Council for their continued support and distributed a copy of today's briefing which is attached and made a part of this record. Mayor Sessoms thanked Ms. Phillips and the entire team for the informative presentation January 23, 2018 FYi8 Interim Financial Statements As of December 31, 2°27 Finance Overview — 6 Months General Fund Revenue General Fund Expenditures Next Steps FY18 General Fund Revenue & Expenditures Through December 31, 2017 Annual YTD Budget Actual Variance Revenues Local (83.4% of budget) $ 951.3 $ 413.5 $ (537.8) State (14.7% of budget) 156.8 56.6 (100.2) Federal ( 1.9% of budget) 21.7 15.3 (6.4) Total Revenues $ 1,129.8 $ 485.4 $ 644.4 Expenditures City Operations $ 677.4 $ 351.3 $ 326.1 City Capital Projects - Cash Funding 66.4 35.7 30.7 Trsf to School Operations and Capital Projects 443.1 217.6 225.5 Trsf to School Reserve Fund 8.8 1.3 7.5 Total Expenditures $ 1,195.7 $ 605.9 $ 589.8 Less Amounts Funded from Fund Balance Encumbrances/Carryforwards at 6/30/17 $ 11.5 City and School Capital Projects 28.5 Waste Management Fund Support 5.7 School Reversion 20.2 Adjusted Expenditures $ 1,129.8 FY18 — General Fund Revenues Summary ➢ $485.4M collected as of December 31, 2017 (43.0% of budget) $32.3M greater than FY17 and $48.5M greater than FY16 Real Estate up $24.7M, Personal Property up $1.5M, Federal Revenue up $6.5M ➢ 1St half of Real Estate Taxes were due December 5, 2017 ➢ Total Received - $271.7M (Total Citywide - $294.6M) ➢ Business License Tax due March 2018 - $46.8M Budget ➢ Personal Property Tax due June 5, 2018 - $102.5M Budget ➢ 2nd half Real Estate Taxes due June 5, 2018 Real Estate Revenues - GF Portion Only December 31, 2011 - 2017 $521.9 �()c, $480.0 $468.0 $421.8 $439.0 $427.1 $443.1 $400 $300 $423.1 $441.0 $42 4443.7 $46 41182.0 t $271.7 $Zoo $216.7 $225.9 $219.3 $229.3 $238.5 $247.0 S1oo $0.89 $0.95 $0.93 $0.93 $0.99 $0.99 $1.0025 $o FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 (84.624C) (90.624C) (88.624C) (88.624C) (90.824C) (90.824C) (95.404C) Annual Collections YTD -Budget Personal Property Taxes excludes PPTRA December 31, 201 017 $93.6 $102.5 $Zoo $89.8 $83.7 $85.2 $80 $79 $70.3 pi 11 0 $60 $73.7 $74.7 $78.7 $90.9 $95.9 $100.1 v $40 S20 $19.9 15.6 $16.8 $19.6 $17.9 $18.8 $20.3 $3.70 $3.70 $3.70 $3.70 $4.00 $4.00 $4.00 $0 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Annual Collections YTD —Budget General Sales Taxes State 5% CI December 31, 2011 - 2017 $70 $63.2 $65.1 $60 $58.0 $60.0 $59.8 $53.0 $54.1 c $50 O 111111 $53.4 $55. ii. . A $58.2 $61.1 $62.6 1 $40 N • D C N v $30 CZ $26.6 $27.4 $27.9 $20 $23.1 $23.9 $24.9 $25.3 $Zo $o FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Actual YTD —Budget Total Hotel Room Taxes TIP 5% December 31, 2011 - 2017 GF 2% Up 10.4% From PY $34.9 $35 .5 $30 $28.0 $27.9 $29.1 $25.6 $26.6 • O $25.9 $27.2 $27.2 $28. $30.6 $32.8 $25.1 $20 $21.9 $22.7 v $20.1 $20.0 �' $20.6 $18.8 > Hotel Room Taxes 8%Allocation O $15 General Fund — 2% $10 TIP — 5% + $1 per night TAP — 1% + $1 per night Sandbridge— 6.5% + $1 per night $5 CBD TIF - $500k annually $0 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Annual Collections YTD —Budget Restaurant Meal Taxes 0.4OS 4% GF 3.50% December 31, 2011 - 2017 f."-- TIP • TAP 0.50% Up 1.1% From PY $68.8 $64.9 $58.1 $59.6 $60.8 $60 $55.2 $51.8 0 $50 $53.3 $55.1 $56.9 $60.0 $63.4 $65.2 $40 v a) $30 $33.2 $34.4 $34.8 $28.9 $30.1 $31.3 $27.7 Meal Taxes 5.5%Allocation $20 General Fund — 3.5% TIP— 1.06% $10 TAP— 0.5% Open Space — 0.44% $o FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Actual YTD —Budget Comparison of FY18 and FY17 GF Revenues December 31, 2017 FY 2018 YTD FY 2017 YTD VARIANCES Budget Actual % Actual Actual * Real Estate Taxes $ 521.9 $ 271.7 52.1 % $ 247.0 $ 24.7 10.0 % Personal Property Taxes 102.5 20.3 19.8 18.8 1.5 8.0 Commonwealth -PPTRA 53.4 6.5 12.2 6.5 - - General Sales Tax 65.1 27.9 42.9 27.4 0.5 1.9 Utility Taxes 25.8 10.9 42.2 10.7 0.1 1.4 Telecommunications Taxes 24.9 8.2 32.9 8.3 (0.1) (1.3) Business Licenses 46.8 1.5 3.2 1.5 - (2.2) * Hotel Taxes 7.2 5.4 74.3 5.2 0.2 4.0 * Restaurant Taxes 43.8 22.2 50.6 21.9 0.2 1.1 * Cigarette Taxes 11.1 5.4 48.8 5.7 (0.3) (4.9) Human Services Charges 27.5 10.0 36.3 13.3 (3.3) (24.5) Other Charge for Services 19.0 8.5 44.8 8.7 (0.2) (2.5) Other Local Revenues 39.2 15.4 39.3 15.0 0.4 2.7 Commonwealth - Maintenance of Roads 48.9 24.3 49.7 24.0 0.3 1.4 Commonwealth - Human Services Reimb. 31.2 14.6 46.8 12.8 1.7 13.9 * Commonwealth - Other State Revenues 23.3 11.2 48.0 11.0 0.2 2.0 * Federal Revenues 21.7 15.3 70.5 8.8 6.5 73.9 * Transfers from Other Funds 16.5 6.1 37.2 6.5 (0.4) (6.0) $ 1,129.8 $ 485.4 43.0 % $ 453.1 $ 32.3 7.1 % * GF portion only Notes: FY18 %is based on Budget, while FY17 is based on Actual. Comparison of FY18 and FY17 GF Expenditures December 31, 2017 FY 2018 YTD FY 2017 YTD VARIANCES Budget Actual Variance Actual Actual iyo Salaries $ 292.2 $ 138.2 $ 154.0 $ 132.5 $ 5.7 4.3 % Fringe Benefits 101.2 47.8 53.4 45.0 2.8 6.1 Operating Expenses 175.8 113.9 61.9 113.6 0.3 0.3 Capital Outlay 10.3 8.4 1.8 7.9 0.5 6.8 Leases 5.2 3.1 2.2 2.9 0.2 6.6 Debt Service 53.1 19.7 33.4 18.7 1.0 5.4 Transfers to Schools 443.1 217.6 225.5 209.3 8.3 4.0 Transfers to Schools Reserve Fund 8.8 1.3 7.5 2.9 (1.6) (56.6) Transfers to Capital Projects 61.0 30.3 30.6 14.1 16.2 115.1 Transfers to Sheriff Department 24.5 12.2 12.3 11.6 0.6 5.1 Transfers to Storm Water Capital Projects 5.4 5.4 - - 5.4 5.4 Transfers to Waste Management 5.7 2.9 2.9 5.0 (2.1) (42.9) Transfers to Other Areas 8.4 5.2 3.2 8.0 (2.8) (35.6) Reserve for Contingencies 1.1 - 1.1 - _ _ $1,195.7 $ 605.9 $ 589.8 $ 571.5 $ 34.4 6.0 FY18 YTD General Fund Revenues and Expenditures Comparison 100% 100.0% 93.0% 00.0% ACTUAL REVENUES YTD = $485.4M 85.0% ACTUAL EXPENDITURES YTD= $605.9M 80% 76.8% 80.5% 69.2% 3 60.8% 0 60% - a+ 52.9% 57.5% 54.6%a 45.0% 50.7% 43.0% 48.3% 2.2% 44.3% 40% 36.4% 41.5% 33.6' r 27.93 35.3% 32.2% 27.1% 20.1°0 20% / 19.8% 12.3% 13.8% 8.6% 12.2% �' 12.9% 4.1% 1.4% 8.2% 4.0% Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun -� %of FY18 Exp Budget --a-Exp Trend -*-%of FY18 Rev Budget -s--Rev Trend Next Ste ps January Interi February 20, 2018 j Proposed Budget March 27, 2018 Adopted Budget May 15, 2018 -6- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS 4:43 P.M. Mayor Sessoms welcomed Carolyn Smith, Planning Administrator. Ms. Smith expressed her appreciation to City Council for their continued support and distributed a copy of today's briefing which is attached and made a part of this record. Mayor Sessoms thanked Ms. Smith and the entire team for the informative presentation January 23, 2018 e City of Virginia Beach . . Planning tit ,,,.•-� ®, • Vr* February6th CityCouncil Meeting ' • , • SUMMARY — February 6th Seven Planning items scheduled for City Council's consideration 1. Luciana Crespo — Beach District ..'`4,, • Conditional Use Permit (Tattoo Parlor) 1 "/2. Consumer Properties, LLC — Beach District Bayside ( Lynnhaven • Subdivision Variance (Section 4.4 (b) of the Subdivision Regulations) ^... 4., M,HH e2,LLC 06. 3. Michael Binetti — Princess Anne District ?, /{'^---r_-- 7 S-Frankli Johnston Group / • Larry Garrison • Subdivision Variance (Section 4.4 (b) & (d) of the Subdivision • v....."°'""' 2-Consumer Properties,VI-Luciana Crespo Regulations) —~_------ Beach 4. HH VB2, LLC — Beach District 7-LynnhavenMatI,LLC Kempsville • d '4k,• Rose Hall I tf • Modification of Conditions '�" ''�, d �.,,, 5. Franklin Johnston Group Management & Development, Centerville, �`f N LLC — Kempsville District `��r,. • Conditional Rezoning (B-2 to Conditional A-24) --.,•0'' Princess Anne 6. Larry Garrison — Beach District 3-Michael Sleigh • Conditional Use Permit (Motor Vehicle Sales) 7. Lynnhaven Mall, LLC — Rose Hall District • Major Retail Venue Signage Package January 23,2018 , Luciana Crespo Agenda Item Council District Beach Location 325 First Colonial Road 2.4 r _ � � ill ft. , � / /I Frk it ' / i'i l :1141I ' yyiycorpinAvenue --- r7 lift ' 16 '-, .1' f ,t �v * "4_ 'IR t riii .,-- -.4-aw I 4 Alb, , Id' i " 'lb ale ,ii.4 1, 4 1 8'11 4 i re. I '44.: . ; al #4;- - 4, i . II . \---- 4 ir p �!t I -, i- stk,,e ami , y•. Y .J ] 1 4.„,... : , . .... , . 0, _ ems' I I Conditional Use Permit (Tattoo Parlor) Staff recommends Approval Planning Commission voted 11-0 to recommend Approval Luciana Crespo yaw,- _. w •.! •-,+. Ar .rn f - .,` .� J - - - 757MASSACE • • ' T5JMASTACE.COM • MP -_ fll eA • Adding permanent makeup application to existing services • No changes proposed to signage or to building's exterior Consumer Properties, LLC Agenda Item Council District Beach Location 2311 Busky Lane 2 .:.:. , i„,, , . �"Fr r e?t..,„,,,., ;..., . _._ j h' . hs;Y, W i w f �] 0 B-L a \,..„, r �7il / R-10 °'' °�°'c nk . y P2d d8 Pc 'Z��y`v ` + 4� DNS fR�� fr , \ siltiit.. , V APZ2 A •,r t s A s s ' ?.' \ t / h e � r 1 t' / //\ / Subdivision Variance (Section 4.4 (b) of the Subdivision Regulations) Staff recommends Approval Planning Commission voted 11-0 to recommend Approval Consumer Properties, LLC 1051068' 1 3 R , K (F) S 47° 34'45" W , F .to A *a A r 50.00' 3,476,353.382 N 12,199,601.921 E :i , ,. ; I w 0 NI 6D iV Part of Lot D VParerS.J.Paer Estate .- Anthony S.8 Angela H.Albrtttor ,O DB.1988 P.320 W Ake—a304q 1497.98.5337 -._.1 .___ - Sty.Fr. Reed.(to be removed) N 0 u PROPOSE N #2311 ' 2 Sty.Fr. . cCNI rn Read. -,"i Deed was signed in 1949, but not recorded until 1964 0 it 3,476,460.562 N w { ) s :5•,00 1 12,199,503.971 E (recordation of a plat required) ___ eF __ �� `; � Lot deficient in lot width and lot area 0. — 1�/A �sdv�frsneawr'AA4 .- -- -- °°�� - • Proposing to remove existing home and redevelop 7°34'4b"�— — — — —r o�wra - _ with a new single-family dwelling Jani a-s, -01e Michael Binetti Agenda Item Council District Princess Anne Location Riddick Lane 3 W: '- , ''''''141 = ' „., —1/4,4p ,..t , -' 0., \ oot- x..rt. 40 _,e 8 ram. i _.. • : ,; .. ,Ml i. li yv° ' i 7 i' t Ap; 4 � - s g PD-H' , V- 7 P s.r , D-H 1 41 ..er % I/ .. A r t ... „ s ,4 , ., Reis .tea 2. „......„. -D- 1 ' �i , 1 ^^ t��. v� .w r� a is a »-. 1r� \ u e r At-*,‘ h � Z rt. Hf, J 1 Subdivision Variance (Sections 4.4 (b) & (d) of the Subdivision Regulations) Staff recommends Approval Planning Commission voted 11-0 to recommend Approval Michael Binetti - Existing EastfWest Orientation for n LOT x, o ,,t / Proposed lot 11 Proposed Lot H1 W :+ !till - .f, .. 174.1.5 i \-________ ---__ ----,_ 1---, ...... 41--: .IW_ \ -, ` ` 16.00' Ingress/Egress e i ! y ! Access to Lot IS "1Pro�io dj _ . orthISouth Orientation v I LiLii l . ) --------------- l f---J ----, _ 71/_:::/ / __ _ ' : _ • Reconfigure 2 existing lots from an east/west orientation to a north/south orientation • Single-family dwelling proposed on each lot • Both lots lack direct access to a public street and have a lot width of zero HH VB2, LLC Agenda Item Council District Beach Location 400 33rd Street 4 y ' ': y . € _ '�2 jiT\ A- 2RT-3 ..�.'M!'ti A-18 - “wil*,--4"LI 111.1111S 33,4 Wilt * \ y.., OR N s ' Y , Al2 A-24 - A e12* A-12 Modification of Conditions Staff recommends Approval Planning Commission voted 9-0, with 2 abstentions to recommend Approval HH VB2, LLC , sommoma ma me* r. ..�• ,.may ♦ vt -.- ■tl 1 - + - New two-story -+-•••••••r � 1. deck Parkirg area `�' 1 ' I - New two-story - ,....... . . . -- deck \ I ?CEL 1- — !% Area to be expanded g - — ti c Existing Apartment -— ' With a two-story deck Building to be Reduced .._1 �4 _ ; .�. +✓from 8 units to 7 units '� I clew' ;._., - r- ,.. a '. _..+'.....-T - i �.. r mot. — . Ca' _EFT SIDE :-:/-'�\ ct ' II -,. xclpv....:_ooc. 1111 , .: ' .1'. _xlstial e- Famimily I • Conditional Use Permit granted in 1972 y To be V ' • Modification includes: colt:er:ed CO O _ °up'`x j F=_ding=_re I Reduction from 8 units to 7 units in apartment building - - _ - ►. Conversion of single-family dwelling to duplex Ir "' � 3� STREET Addition of a 2nd story deck on duplex 1 !Mm S, P. 1Slj .. January 23, 2018 • Franklin Johnston Group Management & Development, LLC Agenda Item Council District Kempsville Location 273 N. Witchduck Road5 ' „, '. :, .i c ivI• = BL2 B°,21��_ 2 ti A-18 A=1 "Y; -7 • r - B2 ' k / � 1%. w cam' !t? :a, J 2 R 1,5- e 12 a .•Z>: x 'If • (12.-7.5 B-Iirt*,..",4B-2 v f 1 4.4 1' R _.S 7-5- ' 4 ,:(- - '4...Qs,. - „,,., / i *re 0, �, .., / -1 Ap,��r�,� r,S(4 r ari_' " .....,., i. ^�..s.; `rr- � 11+' 1--1 2 i. Conditional Change of Zoning (B-2 Community Business to Conditional A-24 Apartment) Staff recommends Approval Planning Commission voted 10-0, with 1 abstention, to recommend Approval • Franklin Johnston Group Management & Development, LLC Dog Park&Tot Lot - r .gyp N 1 -- aEF nwi4 Iwo 1 ,� T 7 1 IT ,. ,. .; wl ; � - .. 0 Ill 1 i1 ; 1v 11 11 --t cs . mjltt*C a I LI,P1A1KJtl PACNG WM`,JCK nf1.IMP SWAP/ wa» I - O O` __-.p1s V ■■ ■■ �d ,`s,:. , �..,. od, , -„,..„1„ •.r- ! Clubhouse&Pool area r.4 / Azt. �I —y,„..,.. /64 -. .fit, .*. . y -"CAL WIDMG DO CEVAIpHiallP.Unt: CLU61 MUSE F,.EVAIKJN �...,, • 240-unit mixed-income apartment community • 6 buildings with 478 parking spaces, a clubhouse with swimming pool, a dog park and a tot lot • 4-story buildings with cement fiber board, brick veneer and commercial grade vinyl siding • Larry Garrison Agenda Item Council District Beach 6 Location 1805 Virginia Beach Boulevard, Suite 102 I____ __ _ B-2 8utitearc '' illqh4 014, Ott T . Mr Station What . 75 dB i ' ' ' ' ' ' 1. 110i' '* ''''1. p�f-+fi , . \ it may. pt, fF oli AN' -4 \e 141. a '� R-7 ii 4maik. �J ,r `= Fs c 4 40044 ',I w, 4 � ,I q t �1r. Conditional Use Permit (Motor Vehicle Sales) Staff recommends Approval Planning Commission voted 11-0 to recommend Approval Larry Garrison ,,,,, --... _,.. .., • . . .---.---- -• • DR . 1 .. • ,• ; . • . % -, , . ... , ,.„:-. .... , ,.. , . . . .. ., . . , .. . . . 73 04,..' ."? . . . . . .. . . . . . . - • • .;,..ersem0.....71."71: 1 rill '•........„4.:. -,„,..i... .... . .... a , . . .• ,--- z.--........, ..or,,••• , .... .____ • .• _ a ‘..„.,:•,..... ... r.. s . , ...pr-- ,,,,, .:. .......... • , ,II. L3und,om. tiS: Proposed wa mounted l.- Installation of required ".....—. . 51^ display area ! \,--.---• ,,,ellide sates , landscaping i . li MotOf' ..— • Limited to 10 motor vehicles for sale • Addition of plantings and fencing to bring .„:..,.,. Installation of , . dumpster sccemng Display area for / tic to 10 vehicles site more into conformance with current standards i installation of foot solid sok!fence i1 Lynnhaven MaII, LLC Agenda Item Council District Rose Hall Location 701, 739, 745, 757 & 773 Lynnhaven Parkway; 1001, 1005 & 1009 Lynnhaven Mall Loop 7 ___ ___ . . �� B2 \-\ [i J . _ ‘ Fiii B-2 . . tN•s- r R-7.5 ��, f . - - I mains Mr: -; ' / -/ , 1 I f it kl.:,,,,:.,,.74-;_75:1:701 i 1 6.11'1.!NA .71:*'.... ,t ;.4444%:,,,.' .01M:W*. : ' '4' '0,, . , 110011111 SS ..... , - ..,-", -:-..x.- , g.• '-'4, ' . :,--s,, illy, , siasre,.. A jim.t.t.,.r..7,Iii....„ .71..--. , t ,---.77-4,s4.3/4,-.. , , a.„- ?Lwi-,,i: Hiji,Now„,••r?„,..aim p,i / -/ ' 't.,-,-.421;4;Tiv:4:4:1 ' * 'rata '51•.P ' b--." '-:* '''• 'viten* 1-,=2 . ------- _,d %),--10saasao-, . 0,,,c7- 4' 1.11 / 4 .w `% l x" flan,:__.-... `/, .iJnai la�-�_... „ 1 l . . Major Entertainment Venue Signage Permit Staff recommends Approval Planning Commission voted 11-0 to recommend Approval Lynnhaven Mall, LLC passm ,.: MonumentSecondarysilgDns .1/4•1'\'' .. L Lynnhaven - --- ___.... .,‘ F.7------ ,e. ,. ,M,all •• ...... . . . .-.. _..__. .....-:-...7 ....---- === r............-7•-•-- 7,----- '17.1-'77.--- . - II - ... I., . - q.....„.........._.............. .A .,•' .4 tri, it ,,......„1 . . N \ _ Food Court Signs --- )>) N,. =-....r,"-•:-- r•-•,— . , 1",,,- • /, i\11 L., , • ._.._ .....,,_:.I 001.11.0•10111e ,i. I ... . . .....'"""=".....7.•%"' I? i[ ) . •••••••••• - 1) .4.-. •• . •0 .., N497- '• :i : c''';'&\\ . ,:...,....,.. c'k4‘-\.1 ill . - 1 11 • -.......... II- .0'4 7‘ 7.,,, ,‘ ITN° Tuerili.% 2 --'-'- •,.•\ • I,.1_ :"*-- Multi-Tenant MI kr Monument Sign , -7:7.-- . ........... , ......... , norm••••• ..............-. • .) M C?.\1'\* ........-7- Primary ID Pyior .... —.- _ ....,.... =,..=...- ..........zu...... .4..".."7---..." . -..... Secondary ID Multi-Tenant ... .. ..... Monument Sign January 23, 2018 16 -7- ADD ON Councilman Uhrin advised he and the Mayor met last week with Senator Kaine and other stakeholders discussing Off-Shore Drilling and distributed a copy of the attached Resolution that he would like to have considered at the next voting meeting. January 23, 2018 REQUESTED BY COUNCILMEMBER UHRIN 1 A RESOLUTION REITERATING OPPOSITION TO 2 OFFSHORE OIL AND GAS EXPLORATION AND SEEKING 3 THE SAME EXEMPTION PROVIDED TO THE STATE OF 4 FLORIDA 5 6 WHEREAS, in 2015, local business organizations and Council-appointed advisory 7 agencies urged the City Council to oppose offshore oil and gas exploration, including the 8 Resort Advisory Commission, the City's Green Ribbon Committee, the Virginia Aquarium 9 Foundation, Lynnhaven River NOW, the Virginia Beach Hotel Association, and the 10 Virginia Beach Restaurant Association; and the Princess Anne Garden Club, the Virginia 11 Beach Garden Club, the Sandbridge Civic League and the Resort Beach Civic League 12 also expressed their opposition to offshore oil and gas exploration; 13 14 WHEREAS, these organizations oppose exploration offshore of the City's 15 coastline due to the vulnerability of the coast and beaches to catastrophes that could 16 adversely impact the City's tourism industry for decades; 17 18 WHEREAS, concerns also have been raised that offshore energy exploration 19 could conflict with the Department of Defense's mission requirements, including 20 expanded weapon and sensor footprints and operations in the Mid-Atlantic Planning Area 21 that incl ades areas off of Virginia Beach's coastline; 22 23 WHEREAS, the City highly values the United States Navy and other armed forces 24 that conduct activities off of the City's coastline; 25 26 V/HEREAS, the tourism industry is vital to the City's economic prosperity, 27 account ng for $1.4 billion in annual tourism revenue, nearly 13,000 tourism-supported 28 local jobs, and $55 million in tourism-related taxes; 29 30 WHEREAS, almost three thousand commercial fishermen work in Virginia and 31 make significant contributions to the state and the City's economic vitality, and an offshore 32 energy exploration catastrophe could devastate their industry; 33 34 WHEREAS, for the good of all of our residents, the City of Virginia Beach must 35 continue to protect and build upon our status as one of the East Coast's premier resort 36 cities and a highly valued partner with the Navy; 37 38 WHEREAS, the speculative benefit of oil and gas exploration and drilling is not 39 worth the risk of a Deepwater Horizon-type incident that could cripple the City's economy 40 for decades; 41 42 WHEREAS, based on these concerns, the City Council in June 2017 adopted a 43 resolution opposing offshore oil and gas exploration, including seismic testing; 44 45 WHEREAS, the United States Secretary of the Interior has proposed opening 46 nearly all United States coastline to offshore oil and gas drilling, but the Secretary recently 47 promised to keep Florida "off the table" for offshore drilling. 48 49 WHEREAS, the City Council seeks the same protections for Virginia Beach's 50 coastline, for all of the reasons listed above. 51 52 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 53 OF VIRGINIA BEACH, THAT: 54 55 The City Council hereby reiterates its strong opposition to offshore oil and gas 56 exploration, including seismic testing, off of the City's pristine coastline; 57 58 The City Council formally requests that the Secretary of the Interior extend to 59 Virginia Beach and its residents the same protections and exemption that have been 60 promised to the Governor and residents of Florida; and 61 62 The City Council respectfully requests the assistance of United States Senators 63 Kaine and Warner, as well as Congressman Taylor, in securing these essential 64 protections for Virginia's coastline and its residents. Adopted by the Council of the City of Virginia Beach this day of , 2018. APPROVED AS TO LEGAL SUFFICIENCY: Deputy City Attorney Roderick R. Ingram City Attorney's Office CA14267 R-2 January 23, 2018 -8- ADJO URNMENT Mayor William D. Sessoms, Jr., DECLARED the City Council Meeting ADJOURNED at 4:51 P.M. Am in ey- am , C City Clerk January 23, 2018